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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 10/16/2018 - REVIEW OF THE 2019-20 BIENNIAL BUDGET-WORK SESSIONDATE: STAFF: October 16, 2018 Darin Atteberry, City Manager Mike Beckstead, Chief Financial Officer Lawrence Pollack, Budget Director WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION Review of the 2019-20 Biennial Budget-Work Session #4. EXECUTIVE SUMMARY The purpose of this work session is to finalize guidance from City Council on the modifications to be made to the 2019-20 Biennial Budget prior to First Reading on November 6. This discussion is a continuation of the overall budget review and dialogue at the September 11, October 1 and October 9 Work Sessions. Two Public Hearings to gather input from the community about the 2019-20 Budget have also been completed. The Biennial Budget is aligned with the City’s 2018 Strategic Plan, the Council Priority Dashboard and community priorities. It was put together based on input from citizens, staff and the City’s executive leadership team. Through continued expanded community outreach, residents have had opportunities to provide input on the specific Offers (budget requests) under consideration. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Are there any remaining clarifying questions or follow-up items that City Council has on the seven strategic Outcomes that have been reviewed? 2. What final changes does Council want incorporated into First Reading of the 2019-20 Biennial Budget? BACKGROUND / DISCUSSION The 2019-2020 Budget process began following the City Council Work Session on March 3, 2018 where the City’s 2018 Strategic Plan was reviewed and then later adopted. Since then, staff has done significant work which has led to the City Manager’s 2019-2020 Recommended Budget. To accomplish this the City again used a process called Budgeting for Outcomes (BFO) which is a form of priority-based budgeting that included the following major steps: • City staff developed about 480 Offers (budget requests) which were submitted to one of the City’s seven key Strategic Outcomes • One BFO Team per Outcome was created; each one was comprised of 7 staff members and 2 resident volunteers. The BFO teams reviewed Offers and negotiated with Sellers to improve their Offers. Ongoing Offers were given a significant level of scrutiny that included a financial comparison between budget cycles. BFO Teams evaluated and priority ranked all Offers using several inputs including: o Linkage to the City’s adopted 2018 Strategic Plan o Performance Measures o Community input o Organizational efficiencies and improvements • Significant public outreach was conducted to gather citizen feedback from a broad demographic of our community. During the first three-month phase of public engagement, staff held nine mobile booths at a October 16, 2018 Page 2 dozen public events and meetings. In addition, there was extensive online and print marketing efforts gathering feedback via activities, educational materials and direct links to staff. The booths attracted a wide audience, and more than 300 people completed the activity. Education and transparency will continue throughout the next two months to help the community stay informed as Council reviews the City Manager’s Recommended Budget. A summary report is included as an attachment to this AIS. • The prioritized list of funding recommendations from the BFO Teams were then reviewed by the City Manager and the Budget Lead Team (BLT). The BLT deliberated using the same criteria as the BFO Teams, but they looked across all seven Outcomes to make adjustments, as necessary. • The City Manager finalized the Recommended Budget and submitted it to City Council on August 31, 2018 City Council Budget Meetings The City Council has held a series of work sessions previously in September and October to discuss the proposed 2019-2020 Biennial Budget. The completed work sessions have included staff presentations regarding specific Outcomes followed by an opportunity for questions and discussion. This final work session will include City Council discussion regarding overall priorities, policy issues and guidance on what changes Council wants included in 1st Reading of the 2019-20 Biennial Budget. Key dates for remaining City Council discussions and readings are as follows: Meeting Date Topic • October 16, 2018 Work Session (following the regular City Council meeting) • General Discussion - Final Council Direction • November 6, 2018 Regular Meeting • First Reading of the 2019-20 Biennial Budget and the 2019 Appropriation Ordinance • November 20, 2018 City Council Meeting • Second Reading of the 2019-20 Biennial Budget and the 2019 Appropriation Ordinance ATTACHMENTS 1. PowerPoint Presentation (PDF) 1 2019-2020 Biennial Budget Review City Council Work Session – October 16, 2018 Attachment #1 2018 Council Budget Meetings September 11th Work Session • Neighborhood Livability and Social Health • Culture and Recreation • Safe Community October 1st Work Session • Economic Health • Environmental Health • Transportation • High Performing Government September 18th Council Meeting • Budget Public Hearing #1 of 2 October 2nd Council Meeting • Budget Public Hearing #2 of 2 October 16th Work Session (after Council Meeting) • General Discussion – Final Council Direction November 6th Council Meeting • First Reading (2nd Reading two weeks after) Completed October 9th Work Session • General Discussion – All Outcomes Offers of Interest to at least 4 Councilmembers 3 Outcome Offer Name 2019 2020 2019 2020 Culture and Recreation 57.4 - Increased Contractual Pruning of Larger Trees 200 200 Economic Health 80.2 - Tourism Master Plan, Visitor and Convention Services 50 - High Performing Government 13.6 - Redistricting Study - 79 Neigh. Livability & Social Health 42.3 - Human Services Program Grant Funding ($100k to $500k) 100 100 Neigh. Livability & Social Health 42.6 - Increased funding for the Murphy Center beyond current funding level 50 50 Safe Community 25.19 - Police SROs for Poudre School District (1 FTE per year) - Net of PSD rev. 63 156 Neigh. Livability & Social Health 42.12 Murphy Center 88 88 Neigh. Livability & Social Health 65.8 - 1.0 FTE Contractual - Historic Preservation Building Survey 90 92 Neigh. Livability & Social Health 89.2 - West Nile Virus - Adult Mosquito Treatment Efficacy Study (in lieu of FTE) 20 - Environmental Health 9.90 - L&P Energy Efficiency without additional L&P rate change 238 238 Environmental Health 9.92 - L&P Non-Residential Solar Rebates without additional L&P rate change 125 125 Environmental Health Participation in the Regional Air Quality Council (from Offer 43.1) 10 10 Neigh. Livability & Social Health Multi-cultural retreat (possibly at reduced cost with outside funding) 21 21 Subtotal of at least 4 Councilmember support 694 788 360 371 Ongoing One-Time Offers of Interest to at least 1 Councilmember 4 Outcome Offer Name 2019 2020 2019 2020 Funding Neigh. Livability & Social Health 42.7 - 1.0 FTE - Homelessness Program Coordinator 94 110 General Fund Neigh. Livability & Social Health 65.5 - Wireless Communications Plan 50 - General Fund Neigh. Livability & Social Health 95.1 - Scholarship Fund for Low-Income Families - Cultural Services 54 54 General Fund Environmental Health 43.6 Accelerated Muni Electric Lawn and Garden Equipment 50 19 General Fund Safe Community Stairstep funding to PFA per the IGA 500 500 General Fund Safe Community Additional Police Officers (net 2 over what is currently funded each year) 196 488 General Fund Culture and Recreation 29.2 - 1.0 FTE - Park Ranger - 67 General Fund Environmental Health 86.10 Encampment Cleaning Services funded from General Fund only 180 181 General Fund Various Various 'sub-area' Plans TBD TBD TBD Environmental Health 43.14 - Night Sky Initiative 40 - KFCG - OCP Subtotal of less than 4 Councilmember support 844 1,219 320 200 Grand Total of Council Interest in Funding 1,538 2,007 680 571 Ongoing One-Time Available Funding 5 • Staff will be bringing ideas for Offers to not fund and other ‘Stop Doing List’ items • Funding sources made available via unfunding Offers can be shifted across Outcomes, but any restrictions on those funding sources still apply • Reserves can be shifted between years, if desired Funding Sources 2019 2020 2019 2020 General Fund Ongoing Revenue 120 120 Reduction of the Downtown Landscaping and Maintenance 50 50 45.13 Transit to Greeley - 100 0.25 FTE Contractual - Environmental Regulatory Specialist - West Nile Virus 33 35 General Fund Reserves (from the Larimer Humane Society cost reduction)* 100 50 Keep Fort Collins Great - Other Community Priorities 1-Time/Reserves 210 183 170 170 343 368 Ongoing One-Time