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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 07/05/2017 - SECOND READING OF ORDINANCE NO. 071, 2017, APPROPRAgenda Item 3 Item # 3 Page 1 AGENDA ITEM SUMMARY July 5, 2017 City Council STAFF Kyle Lambrecht, Civil Engineer Dean Klingner, Engineer & Capital Project Manager Link Mueller, Utilities Special Projects Manager SUBJECT Second Reading of Ordinance No. 071, 2017, Appropriating Unanticipated Revenue in the Wastewater Fund for the State Highway 14 Bridge over the Poudre River Project. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on June 6, 2017, appropriates $83,044 into the Wastewater Fund for work performed by the City as part of the Colorado Department of Transportation’s (CDOT) State Highway (SH) 14 Bridge over the Poudre River Project. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, June 6, 2017 (w/o attachments) (PDF) 2. Ordinance No. 071, 2017 (PDF) Agenda Item 7 Item # 7 Page 1 AGENDA ITEM SUMMARY June 6, 2017 City Council STAFF Kyle Lambrecht, Civil Engineer Dean Klingner, Engineer & Capital Project Manager Link Mueller, Utilities Special Projects Manager SUBJECT Items Relating to the Mulberry Street/State Highway 14 Bridge over the Poudre River. EXECUTIVE SUMMARY A. Resolution 2017-050 Authorizing the Mayor to Execute a Contract Amendment to the Intergovernmental Agreement Between the City and the Colorado Department of Transportation for Construction of the Mulberry Street Bridge Across the Poudre River. B. First Reading of Ordinance No. 071, 2017, Appropriating Unanticipated Revenue in the Wastewater Fund for the State Highway 14 Bridge over the Poudre River Project. The purpose of this item is to reconcile the City’s financial contribution to the Colorado Department of Transportation’s (CDOT) State Highway (SH) 14 Bridge over the Poudre River Project. The original Intergovernmental Agreement (IGA) estimated a base project cost of $1,210,000, excluding a $100,000 credit for work to be performed by the City. This Contract Amendment will amend the existing IGA between the City and CDOT to reflect a final reimbursement amount of $1,155,885, the actual cost of the improvements excluding project credits. This item will also appropriate $83,044 into the Wastewater Fund for work performed by the City. STAFF RECOMMENDATION Staff recommends adoption of the Resolution and Ordinance on First Reading. BACKGROUND / DISCUSSION In 2009, CDOT initiated a project to reconstruct the existing Mulberry Bridge spanning the Poudre River. The goals for the project included additional travel lanes, multimodal facilities, and lengthening/raising the bridge to better protect it from flooding. In addition, roadway and multimodal improvements were included along Mulberry Street from Lemay Avenue to Riverside Avenue. Minimal urban design features were identified as part of the original CDOT plans. The City recognized an opportunity to collaborate with CDOT to enhance the new bridge and Mulberry Street through the addition of urban design treatments, irrigated landscape improvements, and frontage improvements along the City’s Mulberry Water Reclamation Facility. These improvements would be constructed by CDOT and funded by the City. The urban design treatments and irrigated landscape improvements would be funded with 2013/2014 City Budget and Keeping Fort Collins Great (KFCG) funds, while the frontage improvements would be funded through a combination of Wastewater, Street Oversizing, and General Transportation funds. ATTACHMENT 1 Agenda Item 7 Item # 7 Page 2 Resolution 2015-096 authorized the City to enter into an Intergovernmental Agreement (IGA) with CDOT. The purpose of the IGA was to define the improvements eligible for reimbursement, outline long term maintenance responsibilities, and identify an estimated reimbursement amount for the improvements. City and CDOT staff estimated the base cost for the reimbursable improvements to be $1,210,000. This value was developed using construction costs for similar styled and scaled improvements. A $100,000 credit was included in the IGA for the City to relocate of an existing security gate at the Mulberry Water Reclamation Facility and to relocate existing City traffic fiber lines. The total City reimbursement amount to CDOT as identified by the original IGA was $1,110,000. Once construction was completed, City staff worked with CDOT staff to reconcile the City’s reimbursement amount using actual CDOT construction costs for the work. Actual CDOT construction costs for City improvements were $1,155,885. As opposed to including a credit in the final reimbursement amount, CDOT instead issued a direct payment to the City for $83,044, the cost for the City to relocate the security gate and traffic fiber lines. This item will amend the existing IGA between the City and CDOT to reflect a reimbursement amount of $1,155,885.26, the actual cost of the improvements excluding project credits. This item will also appropriate $83,044.27 into the Wastewater Fund for work performed by the City. These funds, considered unanticipated revenue, will ultimately be reimbursed to CDOT. The net result of this item is a savings to the City of $37,159.01. CITY FINANCIAL IMPACTS The City of Fort Collins will reimburse CDOT for urban design and frontage improvements constructed as part of the State’s SH 14 Bridge over the Poudre River Project. The following summarizes the reimbursement: Estimated Actual Difference Base Project Cost $1,210,000 $1,155,885 ($54,115) Original IGA Credit ($100,000) $0 $100,000 Unanticipated Revenue Reimbursable to CDOT $0 ($83,044) ($83,044) Total Net Project Cost $1,110,000 $1,072,811 ($37,159) The net result is a savings to the City. BOARD / COMMISSION RECOMMENDATION Boards and commissions were not contacted for comments on this item. PUBLIC OUTREACH The City and CDOT coordinated on public outreach throughout the project. The City conducted a joint public open house meeting with CDOT prior to the beginning of construction, met individually with impacted business owners, conducted stakeholder meetings, developed project press releases, and provided project updates to both CDOT and City project websites. ATTACHMENTS 1. Location map (PDF) 2. Resolution 2015-096 (PDF) -1- ORDINANCE NO. 071, 2017 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE IN THE WASTEWATER FUND FOR THE STATE HIGHWAY 14 BRIDGE OVER THE POUDRE RIVER PROJECT WHEREAS, in 2009, the Colorado Department of Transportation (“CDOT”) initiated a project to reconstruct the existing Mulberry Bridge spanning the Poudre River (the “Project”); and WHEREAS, the City recognized an opportunity to collaborate with CDOT to enhance the new bridge and Mulberry Street through the addition of urban design treatments, irrigated landscape improvements, and frontage improvements along the City’s Mulberry Water Reclamation Facility (the “Enhancements”); and WHEREAS, the Enhancements would be constructed by CDOT and funded by the City; and WHEREAS, Resolution 2015-96 authorized the City to enter into an intergovernmental agreement with CDOT, the purpose of which was to define the Enhancements eligible for reimbursement, to outline long term maintenance responsibilities, and to identify an estimated reimbursement amount for the Enhancements; and WHEREAS, associated with the Enhancements, the City agreed to relocate an existing security gate at the Mulberry Water Reclamation Facility and existing City traffic fiber lines shown to be in conflict with planned bridge improvements and CDOT agreed to apply an estimated credit of $100,000 against the estimated $1,210,000 for such relocation (the “Credit”); and WHEREAS, once construction was completed, City staff worked with CDOT staff to reconcile the City’s reimbursement amount using actual CDOT construction costs for the Enhancements and CDOT subsequently issued a direct payment to the City for $83,044, the actual amount of the Credit; and WHEREAS, this item will appropriate the revenue for the Credit payment from CDOT to the City for $83,044 into the Wastewater Fund for the work performed by the City; and WHEREAS, the City Council finds that expending funds from the Wastewater Fund on the Enhancements relates to, logically connects with, and benefits the utility rate payers by making improvements to the area around the Mulberry Water Reclamation Facility; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and -2- WHEREAS, City staff has determined that the appropriation of the Credit described herein will not cause the total amount appropriated in the Wastewater Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during the fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from unanticipated revenue in the Wastewater Fund the sum of EIGHTY THREE THOUSAND FORTY-FOUR DOLLARS ($83,044) for expenditure in the Wastewater Fund for the State Highway 14 Bridge over the Poudre River Project. Introduced, considered favorably on first reading, and ordered published this 6th day of June, A.D. 2017, and to be presented for final passage on the 5th day of July, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 5th day of July, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk