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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 09/19/2017 - SECOND READING OF ORDINANCE NO. 093, 2017, APPROPRAgenda Item 2 Item # 2 Page 1 AGENDA ITEM SUMMARY September 19, 2017 City Council STAFF Caleb Feaver, Civil Engineer I Dean Klingner, Engineer & Capital Project Manager Brad Yatabe, Legal SUBJECT Second Reading of Ordinance No. 093, 2017, Appropriating Unanticipated Grant Revenue From the North Front Range Metropolitan Planning Organization in the Capital Projects Fund for the Horsetooth Road and College Avenue Intersection Improvements Project. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on September 5, 2017, appropriates funds for the design, right-of-way acquisition, and construction of the Horsetooth Road and College Avenue Intersection Improvements Project. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, September 5, 2017 (w/o attachments) (PDF) 2. Ordinance No. 093, 2017 (PDF) Agenda Item 12 Item # 12 Page 1 AGENDA ITEM SUMMARY September 5, 2017 City Council STAFF Caleb Feaver, Civil Engineer I Dean Klingner, Engineer & Capital Project Manager Chris Van Hall, Legal SUBJECT Items Relating to the Horsetooth Road and College Avenue Intersection Improvements Project. EXECUTIVE SUMMARY A. Resolution 2017-065 Authorizing the Mayor to Execute an Intergovernmental Agreement Between the City and the Colorado Department of Transportation for the Horsetooth Road and College Avenue Intersection Improvements Project. B. First Reading of Ordinance No. 093, 2017, Appropriating Unanticipated Grant Revenue From the North Front Range Metropolitan Planning Organization in the Capital Projects Fund for the Horsetooth Road and College Avenue Intersection Improvements Project. The purpose of this item is to authorize the Mayor to sign an intergovernmental agreement (IGA) for the Horsetooth Road and College Avenue Intersection Improvements Project (the “Project”). The City and CDOT already have an IGA in place for the Project, however, the City and CDOT wish to execute a new IGA to add additional grant funds of $32,000 and provisions for streamlined contract modifications using option letters. This IGA will replace the current Project IGA upon execution. This item will also appropriate funds for the design, right-of-way acquisition, and construction of the Project. STAFF RECOMMENDATION Staff recommends adoption of the Resolution and Ordinance on First Reading. BACKGROUND / DISCUSSION In 2011, the City Engineering Department completed an Arterial Intersection Prioritization Study. The study listed the Horsetooth Road and College Avenue intersection as one of the locations for needed safety and operational improvements. The City was approved for two federally funded grants: a Surface Transportation Program (STP Metro) grant through the North Front Range Metropolitan Planning Organization (NFRMPO); and a Highway Safety Improvement Program (HSIP) grant awarded through CDOT. In March 2017, the City executed an IGA with the Colorado Department of Transportation (CDOT) in order to receive STP Metro and HSIP grant funding and appropriated the grant funding for the Horsetooth Road and College Avenue Intersection Improvements Project through Ordinance No. 040, 2017 and Resolution 2017- 027. Since that time, an additional $32,000 of STP Metro grant funds became available and has been awarded to the project, fully funding the amount applied for in the original grant application. The City and CDOT already have an IGA in place for the Project; however, the City and CDOT wish to execute a new IGA to add additional grant funds of $32,000 and provisions for streamlined contract modification using option letters. The new IGA will allow the City and CDOT to execute option letters for administrative changes without the need for contract amendments. Significant future changes (if any) to the new IGA will still require contract amendments. ATTACHMENT 1 Agenda Item 12 Item # 12 Page 2 CITY FINANCIAL IMPACTS The Ordinance authorizes the appropriation of unanticipated grant revenue from the STP Metro grant into the Capital Projects Fund for the Horsetooth Road and College Avenue Intersection Improvements Project for design, right-of-way acquisition and construction of the Horsetooth Road and College Avenue Intersection Improvements Project. The following table lists the funding sources and amounts associated with the grants and BFO funding: Funding Summary Funding Source Previously Appropriated Funding Amount Funding Associated with this Council Item STP-Metro Grant $2,368,000 $32,000 HSIP Grant $1,000,000 $0 2017-2018 City Budget (BFO) Process $1,000,000 $0 Total $4,368,000 $32,000 Total appropriated funds will be $4,400,000 following this Council item. Local matching funds for the grants will be applied from money previously appropriated in the 2017-2018 City Budget. The grants are not eligible for Art in Public Places (APP) per applicable regulations. However, required APP contributions for the local matching funds have previously been addressed through the BFO process. Depending on final scope of improvements, current funding sources may not be sufficient for construction. Staff is currently identifying additional funding opportunities, including the CCIP ¼ cent sales tax funding dedicated to arterial intersection improvements. BOARD / COMMISSION RECOMMENDATION The project will be presented to the Transportation Board for comment after the preliminary design phase is completed. PUBLIC OUTREACH City staff has developed a project website through the Engineering homepage as the primary resource for public outreach. A detailed communication plan is being developed and will be implemented starting in the preliminary design phase, continuing through construction. The communication plan will highlight milestone dates, affected interests and specific outreach methods. ATTACHMENTS 1. Project Location Map (PDF) -1- ORDINANCE NO. 093, 2017 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE FROM THE NORTH FRONT RANGE METROPOLITAN PLANNING ORGANIZATION IN THE CAPITAL PROJECTS FUND FOR THE HORSETOOTH ROAD AND COLLEGE AVENUE INTERSECTION IMPROVEMENTS PROJECT WHEREAS, the City Engineering Department completed an Arterial Intersection Prioritization Study in 2011, which listed the Horsetooth Road and College Avenue intersection as one of the locations for needed safety and operational improvements; and WHEREAS, in March 2017, the City adopted Resolution 2017-027, approving an Intergovernmental Agreement (the “IGA”) with the Colorado Department of Transportation (“CDOT”) in order to receive Surface Transportation Program (“STP Metro”) grant funding; and WHEREAS, the Council further adopted Ordinance No. 040, 2017, appropriating for the Horsetooth Road and College Avenue Intersection Improvements Project (the “Project”) the grant funding for the Project; and WHEREAS, since that time, an additional $32,000 of STP Metro grant funds became available and has been awarded to the Project, fully funding the amount applied for in the original grant application; and WHEREAS, rather than execute an amendment to the IGA, the City and CDOT wish to execute a new IGA to add the additional grant funds of $32,000 and modify provisions that allow for streamlined contract modifications using option letters; and WHEREAS, the purpose of this Ordinance is to appropriate unanticipated grant revenue of $32,000 for the design, right-of-way acquisition, and construction of the Project; and WHEREAS, total appropriated funds for this Project will be $4,400,000 following this Council item; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the revenue as described herein will not cause the total amount appropriated in the Capital Projects Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: -2- Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from unanticipated grant revenue in the Capital Projects Fund the sum of THIRTY TWO THOUSAND DOLLARS ($32,000) for the Project. Introduced, considered favorably on first reading, and ordered published this 5th day of September, A.D. 2017, and to be presented for final passage on the 19th day of September, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ Chief Deputy City Clerk Passed and adopted on final reading on the 19th day of September, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ Interim City Clerk