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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 07/03/2018 - SECOND READING OF ORDINANCE NO. 080, 2018, APPROPRAgenda Item 3 Item # 3 Page 1 AGENDA ITEM SUMMARY July 3, 2018 City Council STAFF Dean Klingner, Transfort and Parking Interim General Manager Chris Van Hall, Legal SUBJECT Second Reading of Ordinance No. 080, 2018, Appropriating Prior Year Reserves in the Parking Fund for the Downtown Parking Sensor and Technology Project and Authorizing the Transfer of Appropriations from the Parking Fund to the Cultural Services and Facilities for the Art in Public Places Program. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on June 19, 2018, appropriates $359,917 of additional funds from Parking Reserves into the capital project fund to complete the Downtown Parking Sensor and Technology Project and appropriates 1% of the project funds to Art in Public Places. The Project includes installing sensors and new payment technology in the three downtown parking structures and in approximately 3000 on-street parking spaces and 3 parking lots. This Project will allow Parking Services to collect occupancy and turnover rate data to improve management of downtown parking. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, June 19, 2018 (w/o attachments) (PDF) 2. Ordinance No. 080, 2018 (PDF) Agenda Item 10 Item # 10 Page 1 AGENDA ITEM SUMMARY June 19, 2018 City Council STAFF Dean Klingner, Transfort and Parking Interim General Manager Chris Van Hall, Legal SUBJECT First Reading of Ordinance No. 080, 2018, Appropriating Prior Year Reserves in the Parking Fund for the Downtown Parking Sensor and Technology Project and Authorizing the Transfer of Appropriations from the Parking Fund to the Cultural Services and Facilities for the Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to appropriate $359,917 of additional funds from Parking Reserves into the capital project fund to complete the Downtown Parking Sensor and Technology project and to appropriate 1% of the project to Art in Public Places. The Project includes installing sensors and new payment technology in the three downtown parking structures and in approximately 3000 on-street parking spaces and 3 parking lots (the “Project”). This Project will allow Parking Services to collect occupancy and turnover rate data to improve management of downtown parking. The sensors will link to the FC Parking application (app) and show where available parking spaces are located. Phase I of the Project was completed in 2017 and installed the sensor and payment technology in the Firehouse Alley Parking Structure. Funds for the remainder of the Project include: $750k in General Fund (appropriated in 2017 for this purpose as a part of Ordinance No. 154, 2017); 2017-18 Budget Offer 73.3 ($84,692, and $90,083); and Parking Fund Reserves. The total estimated cost for the Project is $1.2M. Installation of parking sensors in the Old Town Parking Structure and the Civic Center Parking Structure has been initiated with the previously appropriated funds. The additional funds are necessary to complete the on-street and parking lot portion of the Project. The anticipated completion date for the Project is by the end of 2018. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The Downtown Plan, adopted in 2017, includes a comprehensive parking dialogue and several policies related to communication and improved parking management. The parking sensor technology effort stitches together some of these policies into one cohesive project and parking system in downtown. With the introduction of the FC Parking application and sensors, the parking public will be able to find available parking in ~3,000 on-street spaces, 3 parking structures, and 3 parking lots. Additionally, the app allows payment in the parking structures and will facilitate the Pay-to-Stay option on-street. The following Downtown Plan policies are being implemented with this project:  Policy TP 2b: Parking Utilization Data -- Implement a system to collect parking utilization data on occupancy and turnover, and communicate parking availability to the public. ATTACHMENT 1 Agenda Item 10 Item # 10 Page 2  Policy TP 2c: Parking Enforcement Adjustments -- Explore adjusting enforcement of 2-hour limited parking spaces to weekends and evenings after 5 p.m., and permit an extension of the 2-hour limit.  Policy TP 3a: Real-Time Travel Information -- Explore opportunities to continue, enhance and add real-time travel information (e.g., transit, parking availability). The opportunity to implement new technology in downtown came with the development of the Firehouse Alley Parking Structure. Utilizing existing license plate recognition (LPR) technology, which is used to enforce on- street time limits, staff can remove the gates on the parking garages and install a pre-pay system with the options of paying at a pay station or by the FC Parking App. The removal of the gates eliminates delays exiting the garages and gate repair and maintenance, and reduces staffing needs at the structures. CITY FINANCIAL IMPACTS The project will incur ongoing costs to maintain the new technology and background technology necessary to operate. Maintenance of the phone app is also an on-going cost. Ongoing costs are estimated to be approximately $200,000/year. Revenue projections in the parking fund are adequate to cover these new costs. The project will also result in modest cost savings including maintenance and repair of the exit gates at the structures. Parking Sensor and Technology Project Funding Summary $750,000 Previously Appropriated, Ordinance 154, 2017 $90,083 Previously Appropriated, 2017-18 Budget Offer 73.3 $359,917 Proposed with this Ordinance to be Appropriated from Parking Reserves* $1,200,000 Project Total $12,000 To be Transferred to Art in Public Places * Includes $84,692 previously appropriated with 2017-18 Budget Offer 73.3, but returned to Parking Reserves BOARD / COMMISSION RECOMMENDATION The project has been presented to the Parking Advisory Board as a part of several discussions regarding the Downtown Parking Plan. The Board voted to approve the Downtown Parking Plan containing the policies in support of this project. PUBLIC OUTREACH Specific changes to technology in the parking structures were discussed at the public meetings listed below.  Downtown Development Authority (DDA) Board meetings: September 7, 2017 and May 9, 2018  Parking Advisory Board meeting: March 12, 2018 Staff also shared the information regarding technology changes at the parking structures at the following non- public meetings:  Downtown Business Association (DBA) Membership Meeting: September 9, 2017  Downtown Business Association (DBA) Board Meeting: September 20, 2017 ATTACHMENTS 1. Parking Advisory Board minutes, March 12, 2018 (PDF) -1- ORDINANCE NO. 080, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE PARKING FUND FOR THE DOWNTOWN PARKING SENSOR AND TECHNOLOGY PROJECT AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE PARKING FUND TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the City’s Downtown Plan, adopted in 2017, includes a comprehensive parking dialogue and several policies related to the communication and improved parking management; and WHEREAS, to improve parking management, Parking Services has been working to complete the Downtown Parking Sensor and Technology project to install sensors and new payment technology in the three downtown parking structures and in approximately 3,000 on- street parking spaces and 3 parking lots (the “Project”); and WHEREAS, as part of the Project, Parking Services has previously installed new sensors and payment technology in the Firehouse Alley Parking Structure and installation of parking sensors in the Old Town Parking Structure and Civic Center Parking Structure has been initiated with previously appropriated funds and will soon initiate installation of technology for the 3,000 on-street parking spaces and 3 parking lots; and WHEREAS, additional funds are necessary to complete the Project and City staff has identified $359,917 in prior year reserves from the Parking Fund to appropriate for the Project, which, with previously appropriated amounts, would result in a total Project budget of $1,200,000, with $12,000 of that amount to be transferred to the Art in Public Places Program; and WHEREAS, with these appropriated funds, the anticipated Project completion date is the end of 2018; and WHEREAS, this appropriation benefits public health, safety and welfare of the citizens of Fort Collins and serves the public purpose of providing improved parking management options in the City’s downtown area to the public; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the Parking Fund and will not cause the total amount appropriated in the Parking Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year; and WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council to -2- transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for which the transferred funds are to be expended remains unchanged; the purpose for which the funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and WHEREAS, this project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places program. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from reserves in the Parking Fund the sum of THREE HUNDRED FIFTY-NINE THOUSAND NINE HUNDRED SEVENTEEN DOLLARS ($359,917) for the Downtown Parking Sensor and Technology Project and appropriated therein. Section 3. That the unexpended appropriated amount of NINE THOUSAND THREE HUNDRED SIXTY DOLLARS ($9,360) in the Parking Fund - Downtown Parking Sensor and Technology Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for Art in Public Places projects. Section 4. That the unexpended appropriated amount of TWO THOUSAND SIX HUNDRED FORTY DOLLARS ($2,640) in the Parking Fund - Downtown Parking Sensor and Technology Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. -3- Introduced, considered favorably on first reading, and ordered published this 19th day of June, A.D. 2018, and to be presented for final passage on the 3rd day of July, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 3rd day of July, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk