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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 05/16/2017 - ITEMS RELATING TO THE COMPLETION OF THE 2017 SPRINAgenda Item 6 Item # 6 Page 1 AGENDA ITEM SUMMARY May 16, 2017 City Council STAFF Sharon Thomas, CDBG/HOME Program Administrator SUBJECT Items Relating to the Completion of the 2017 Spring Cycle of the Competitive Process for Allocating City Financial Resources to Affordable Housing and Community Development Activities Utilizing Funds from the Federal Community Development Block Grant (CDBG) Program, Federal HOME Investment Partnerships (HOME) Program the City’s Affordable Housing Fund (AHF) and the City’s Human Services Program (HSP). EXECUTIVE SUMMARY A. Public Hearing and Resolution 2017-042 Approving the Programs and Projects that Will Receive Funds from the Federal Community Development Block Grant Program, HOME Investment Partnerships Program, the City’s Affordable Housing Fund, the City’s Human Services Program. B. Public Hearing and First Reading of Ordinance No. 066, 2017, Appropriating Unanticipated Revenue in the Community Development Block Grant Fund. C. Public Hearing and First Reading of Ordinance No. 067, 2017, Appropriating Unanticipated Revenue in the HOME Investment Partnerships Fund. The purpose of this item is to approve funding recommendations of the 2017 Spring Cycle of the Competitive Process and appropriate federal dollars. Resolution 2017-042 will complete the 2017 Spring Cycle of the Competitive Process for allocating $4,233,039 in City financial resources to affordable housing and public facility projects, public service programs and administration of the programs. Ordinance No. 066, 2017 appropriates the City’s FY2017 CDBG Entitlement Grant (estimated at 75% of prior year) appropriates Ordinance No. 067, 2017 FY2017 HOME Participating Jurisdiction Grant (estimated at 75% of prior year) from the Department of Housing and Urban Development (HUD), and CDBG Reconciled funds and HOME Program Income from FY2016. STAFF RECOMMENDATION Staff recommends adoption of the Resolution and Ordinances on First Reading. BACKGROUND / DISCUSSION Resolution 2017-042 establishes which programs and projects will receive funding with CDBG, HOME, AHF and HSP funds for the FY2017 program year that begins October 1, 2017. CDBG and HOME are federal dollars allocated through HUD. The FY2017 federal budget is currently being funded through a continuing resolution. Allocations of CDBG and HOME funds have not been decided at this time. An assumed amount of 75% of the prior year allocations was used for FY2017 CDBG and HOME grants and adjustments will be made after allocations are provided to the City by HUD. AHF and HSP funds are allocated from the General Fund (GF) and Keep Fort Collins Great (KFCG). In 2017 the total available dollar amount is $4,233,039. The following table shows available dollars in each funding category: Agenda Item 6 Item # 6 Page 2 FY2017 Funding Categories Funding Source Amount FY2017 Housing and Public Facility $3,145,480 FY2017 Public (Human) Service $859,069 FY2017 Planning and Administration $202,476 Appropriation Shortfall $26,014 Total $4,233,039 Available CDBG money for FY2017 is $1,195,867. This represents $712,415 from FY2017, which is estimated at 75% of the prior year allocation and $483,452 in CDBG Reconciled funds. The Reconciled funds are a result of reconciling the City’s accounting system, JD Edwards with the federal IDIS system; $26,014 is withheld from allocations to fill a shortfall in appropriations for previous expenditures. HUD regulations allow a maximum of 20% of CDBG Entitlement grant to be used for CDBG planning and program administration. This equals $142,483 of Entitlement dollars using 75% of the prior year allocation. The maximum limit allowed by HUD regulations in the Public (Human) Service category for the CDBG Entitlement grant is 15%. Allowable CDBG funds in this category total $106,862 using 75% of the prior year allocation. The following table provides a summary of 2017 CDBG funding sources: FY2017 CDBG Funding Sources Funding Source Amount FY2017 CDBG Entitlement Grant (estimated 75% of prior year funding) $712,415 CDBG Reconciled Funds $483,452 Total $1,195,867 The City’s contribution to the Public (Human) Service category is $739,648. The following table provides a summary of 2017 HSP funding sources: FY2017 HSP Funding Sources Funding Source Amount FY2017 HSP GF $371,601 FY2017 HSP KFCG $368,047 Total $739,648 In January 2015 City Council approved allocating HOME and AHF funds in the spring cycle of the Competitive Process rather than holding them for allocation in the fall (Resolution 2015-009). Therefore, all funds are available for allocation during the spring cycle of the Competitive Process. Total HOME money for FY2017 is $1,772,477. This represents $406,927 from FY2017, which is estimated at 75% of the prior year allocation, Program Income and Uncommitted funds. HUD regulations allow a maximum of 10% of the HOME Grant ($40,692) and a portion of HOME FY2016 Program Income ($19,301) for a total of $59,993 to be used for HOME program administrative purposes. The following table summarizes the 2016 HOME funding sources: FY2017 HOME Funding Sources Funding Source Amount FY2017 HOME Grant (estimated 75% of prior year funding) $406,927 FY2016 HOME Program Income 10/16-3/17 $22,629 FY2016 HOME Program Income $284,014 FY2016 Uncommitted $1,058,907 Total $1,772,477 The City’s contribution to the housing category is $525,047. The following table summarizes the 2017 AHF funding sources: Agenda Item 6 Item # 6 Page 3 FY2017 AHF Funding Sources Funding Source Amount FY2017 AHF GF $325,047 FY2017 AHF KFCG $200,000 Total $525,047 The following table summarizes the total funding amount and sources of all available CDBG, HOME, HSP and AHF funds for distribution during the 2017 spring cycle of the Competitive Process and how the funding is distributed among the three categories: Available Funding for FY2017 Funding Source Funding Amount Admin. CDBG Grant (Maximum of 20% of CDBG Grant) Admin. HOME Grant (Maximum of 10% of HOME Grant) Public Service (Maximum of 15% of CDBG Grant) Housing & Public Facility Appropriat ion Shortfall CDBG FY2017 Grant $712,415 $142,483 $0 $106,862 $463,070 $0 CDBG Reconciled $483,452 $0 $0 $12,559 $444,879 $26,014 HOME FY2017 Grant $406,927 $0 $40,692 $0 $366,235 $0 HOME FY16 PI 10/16 - 3/17 $22,629 $0 $0 $0 $22,629 $0 HOME FY16 PI $284,014 $0 $19,301 $0 $264,713 $0 HOME FY16 Uncommitted $1,058,907 $0 $0 $0 $1,058,907 $0 AHF FY2017 GF $325,047 $0 $0 $0 $325,047 $0 AHF FY2017 KFCG Agenda Item 6 Item # 6 Page 4 FY2017 Funding Requests by Category Category Number of Applications Available Funding Requested Funding Available - Request Difference Administration - CDBG * $142,483 $142,483 $0 Administration - HOME * $59,993 $59,993 $0 Housing & Public Facility 6 $3,145,480 $3,031,665 $113,815 Public (Human) Services 39 $859,069 $1,457,602 -$598,533 Totals 45 $4,207,025 $4,691,743 -$484,718 CITY FINANCIAL IMPACTS The CDBG and HOME programs provide federal funds from HUD to the City of Fort Collins which can be allocated to housing and community development related programs and projects and administration of the funds, thereby, reducing the demand on the City’s General Fund budget to address such needs. In FY2017, the total amount of federal funds available for allocation is estimated at 75% of the prior year funding, which is $1,119,342 and the City’s contribution is $1,264,695. These dollars allow applicants to leverage other funding sources to provide needed services in our community. Through the provision of affordable housing, more of Fort Collins’ work force can reside within the community. This means there is an available labor pool within the city, which is a positive benefit to economic sustainability. Public (Human) Service programs contribute to economic sustainability and homelessness prevention by providing such programs as education, childcare, counseling, and rent assistance, so workers can maintain their employment and housing. By providing funding to these programs for needed upgrades to their facilities or for partial purchase of service locations, the agencies are better able to utilize other available funds to serve their clients. BOARD / COMMISSION RECOMMENDATION The CDBG Commission recommends adoption of its funding recommendations made on April 13, 2017. The FY2017 federal government budget is being funded at this time by a continuing resolution. Because of the continuing resolution, HUD has not notified the City of the allocation amounts of CDBG and HOME funds for FY2017. The CDBG Commission chose to move forward with the funding recommendations using 75% of FY2016 allocations. If the City receives fewer FY2017 dollars than anticipated, the CDBG Commission will prioritize which housing applicants should receive funding at their May 11 meeting. The CDBG Commission voted to recommend adjusting the funding amounts to each of the Public (Human) Service applicants that are being recommended for funding. If the amounts are higher, each applicant receiving funding will get an equal amount of additional funds, unless they received 100% of their request. If the amount received is lower, each applicant recommended for funding will have an equal amount of their funding recommendation lowered. The Commission read all applications, listened to presentations by each applicant, and asked clarifying questions. In addition, in the Housing and Public Facility category, they reviewed the priority rankings of the Affordable Housing Board (Attachment 5), the goals of the Affordable Housing Strategic Plan and the priorities of the HUD required Five-Year Consolidated Plan. In the Public Service category they considered the performance of current grantees, the theme areas of the Social Sustainability Strategic Plan and community needs. The CDBG Commission had concerns with one of the Public Service applicant’s financial situation. Because they recognize the importance of the work this applicant does in the community they chose to recommend partial funding with a condition that the applicant respond to a memo that addresses the concerns of the Commission before any funding dollars are distributed (Attachment 6). The following tables present the allocations recommended by the Commission to City Council within each major category: Agenda Item 6 Item # 6 Page 5 Planning and Administration Category Applicant Project/Program Funding Request Recommended Funding Unfunded Balance Percent of Request Funded City of Fort Collins: CDBG Administration/Planning $142,483 $142,483 $0 100% City of Fort Collins: HOME Administration/Planning $59,993 $59,993 $0 100% Administration/Planning Total $202,476 $202,476 $0 100% With enough funding dollars in the Housing & Public Facility category, and with good housing proposals submitted, the CDBG Commission is recommending full funding for all five housing proposals. The recommendation for the Public Facility application is for no funding. They stated concerns of the City using these dollars to assist another funder. Those recommendations are listed in the table below: Housing & Public Facility Category Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded DMA Plaza: Rehabilitation $1,000,000 $1,000,000 $0 100% Habitat for Humanity: Harmony Cottages $400,000 $400,000 $0 100% Hendricks Communities: Northern Hotel $425,000 $425,000 $0 100% Housing Catalyst: Village on Horsetooth $1,125,000 $1,125,000 $0 100% Neighbor to Neighbor: Clearwater Roof and Sealing Exterior $24,000 $24,000 $0 100% United Way of Larimer County: Pine Street Facility Roof Replacement & Masonry Repair $57,665 $0 $57,665 0% Housing & Public Facility Total $3,031,665 $2,974,000 $57,665 In the Public (Human) Service category 39 proposals were received and 30 are being recommended for funding, ranging from 34% to 100% of requests. Nine proposals are not being recommended for funding. There is a funding gap of $598,533. Those recommendations are listed in the table below: Public Service Category Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded Agenda Item 6 Item # 6 Page 6 Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded Colorado Health Network : Northern Colorado AIDS Project (NCAP) $7,500 $7,500 $0 100% Crossroads Safehouse: Advocacy Project $118,727 $40,634 $78,093 34% Disabled Resource Services: Access to Independence $31,116 $30,000 $1,116 96% Elderhaus Adult Day Program: Community Based Therapeutic Care $53,000 $39,976 $13,024 75% Ensight Skills Center: Low Vision Training Program $30,733 $0 $30,733 0% Food Bank for Larimer County: Kids Café $33,000 $23,500 $9,500 71% Health District of Northern Larimer County: Dental Connections $36,500 $18,500 $18,000 51% Heart of the Rockies, Kids at Heart: Fundango $22,721 $0 $22,721 0% Homeless Gear: Murphy Center Programs $36,000 $30,000 $6,000 83% Homeless Gear: Homeless Gear Programs $35,000 $33,000 $2,000 94% Larimer County Partners: One to One Mentoring $15,000 $0 $15,000 0% Neighbor to Neighbor: Homelessness Prevention & 1st Month’s Rent $80,000 $80,000 $0 100% Neighbor to Neighbor: Housing Counseling $60,000 $32,500 $27,500 54% Project Self-Sufficiency: Creating Pathways to Self-Sufficiency $30,000 $30,000 $0 100% Project Self-Sufficiency: Healthy Families Program $30,000 $0 $30,000 $0 RVNA/CO Visiting Nurse Association: In Home Support $35,000 $20,000 $15,000 57% Agenda Item 6 Item # 6 Page 7 Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded Scholarship Program The Growing Project: Community Food Production, Education and Distribution Program $25,000 $0 $25,000 0% The Matthews House: Empowering Youth Program $35,000 $19,000 $16,000 54% Turning Point Center for Youth and Family Development: Crisis Intervention Services $30,000 $12,500 $17,500 42% Voices Carry Child Advocacy Center: Victim Services $25,000 $22,000 $3,000 88% Volunteers of America: Home Delivered Meal Service $38,500 $34,000 $4,500 88% Public Service Total $1,457,602 $859,069 $598,533 59% A summary of the funding recommendations by category is presented in the following table: Funding Recommendations by Category Category Recommended Funding % of Total CDBG and HOME Program Administration $202,476 5% Housing and Public Facility $2,974,000 74% Public (Human) Service $859,069 21% Total $4,035,545 100% The justifications for the CDBG Commission’s recommendations can be found in Attachment 1, Minutes of the April 13, 2017, meeting, not yet approved by the CDBG Commission. PUBLIC OUTREACH Applicants had the opportunity to make presentations to the CDBG Commission on four evenings in March, 2017 and the CDBG Commission held a meeting on April 13, 2017 to deliberate the proposals and make funding recommendations. All meetings were open to the public and added to the City calendar. HUD regulations require a 30-day public comment period on the proposed allocation of CDBG and HOME funds. Staff placed an ad in the Coloradoan newspaper on April 16, 2017 presenting the list of recommended funding for programs/projects and indicated the public comment period would start on April 17, 2016, and end on May 16, 2017. The Council meeting on May 16 will serve as a Public Hearing and comments will be recorded and reported to HUD in August. The public notice of funding recommendations was placed on the Social Sustainability Department’s website. It was also distributed to applicants and12 entities serving a majority of clients in legally protected classes-including those in a racial/ethnic minority, those with a disability, or female heads of households-or serving those community members who might otherwise have barriers to public participation in the City’s civic engagement processes. To date no public comments have been received. ATTACHMENTS 1. Community Development Block Grant Commission- Funding Deliberation, April 13, 2017 (draft) (PDF) 2. Background Summary of Recommendations (PDF) 3. Background on the Competitive Process (PDF) 4. CDBG and HOME Background Information (PDF) 5. Affordable Housing Board Priority Ranking FY2017 Spring (PDF) 1 COMMUNITY DEVELOPMENT BLOCK GRANT COMMISSION FUNDING DELIBERATIONS DRAFT 222 Laporte Ave, Fort Collins April 13, 2017 6:00 P.M. COMMISSION MEMBERS PRESENT: Taylor Dunn (Chair) Holly Carroll (Vice Chair) Steve Backsen Annette Zacharias Margaret Long Serena Robb Sara Maranowicz COMMISSION MEMBERS ABSENT: Anita Basham Amy Dondale STAFF PRESENT: Sharon Thomas, Janet Freeman, Heidi Phelps, Beth Rosen, Tina Hopkins-Dukes The meeting was called to order by Chair, Dunn at 6:02 p.m. with a quorum present. The purpose of the meeting was to allocate funds requested during the 2017 Spring Cycle of the Competitive Process. The Commission deliberated five Housing requests, one Public Facility and 39 Public Service requests. Taylor Dunn announced that since the FY2017 federal funding dollar amounts have not been received, the dollar amount on the spreadsheet represents 75% of FY2016 CDBG and HOME funding and that there is a possibility of receiving more or less. Dunn asked for suggestions from the Commissioners on how to distribute the funds once received. Steve Backsen suggested we allocate the funds we have and then decide the best way to distribute the Federal funds at the end of this meeting. All agreed this was the best way to handle this situation. Dunn opened discussions in the Housing and Public Facility category and asked for motions. ATTACHMENT 1 2 HOUSING and PUBLIC FACILITY CATEGORY HO-4 Housing Catalyst: Village on Horsetooth - $1,125,000 requested Margaret Long made a motion to fully fund this program in the amount of $1,125,000. Holly Carroll seconded. Long said that this is the last piece of the project and will have a big impact once completed. Carroll mentioned that this is also the first development on a City Land Bank property. The motion to fund HO-4 at $1,125,000 passed unanimously. HO-1 DMA Plaza: Rehabilitation - $1,000,000 requested Annette Zacharias made a motion to fully fund this program in the amount of $1,000,000. Holly Carroll seconded. Zacharias said that this property is a key component of senior housing and would like to make sure to secure the property. Carroll agreed. Margaret Long agreed with Zacharias and Carroll but was concerned about the amount requested. Long felt some of the funding could be reserved for later. The motion to fund HO-1 at $1,000,000 passed 6-0 with Margaret Long abstaining. HO-3 Hendricks Communities: Northern Hotel - $425,000 requested Margaret Long made a motion to fully fund this program in the amount of $425,000. Taylor Dunn seconded. Long said this is the other property that is designated to seniors and waiting will make this project more expensive and she feels it is important for the comfort of the residents. Dunn seconded to hear the discussion. Holly Carroll expressed concerns regarding the company and firm that owns the property now and if they would come back for more funding in the future. Annette Zacharias expressed concerns as to whether they would be able to spend the money in time. The motion to fund HO-3 at $425,000 passed 4-2 with Serena Robb abstaining. PF-01 United Way of Larimer County: Pine Street Roof Replacement & Masonry Repair- $57,665 requested ATTACHMENT 1 3 Taylor Dunn made a motion to fund PF-1 in the amount of $0. Steve Backsen seconded. Dunn said he does not believe that this project fits how these funds are intended, funding a funder, and that the funds are not going to direct service. Backsen agreed Holly Carroll added that this is not a priority for the City right now. The motion to fund PF-01 at $0 passed 6-0 with Annette Zacharias abstaining. HO-2 Habitat for Humanity: Harmony Cottages - $400,000 requested Holly Carroll made a motion to fully fund this program in the amount of $400,000. Margaret Long seconded. Carroll said she likes what they do and that it is a worthy investment. Long agreed and said that even thought his is for a future project it is prudent to purchase the land now. Taylor Dunn added that it would help the organization in fundraising knowing that they have the property. The motion to fund HO-2 at $400,000 passed unanimously. HO-5 N2N: Clearview Roof & Sealing Exterior - $24,000 requested Annette Zacharias made a motion to fully fund this program in the amount of $24,000. Steve Backsen seconded. Zacharias said that it is valuable property to stabilize and the requested amount is fairly low. Backsen agreed. Taylor Dunn said he is concerned with the continued requests by this organization for rehabilitation projects which might be labeled maintenance. Zacharias asked if we might be able to have the organization define the project and address what their future plan will be. Holly Carroll made a friendly amendment to request the organization provide a plan for future routine maintenance which was accepted by Annette Zacharias. Beth Rosen asked for clarification regarding releasing the funds. Taylor Dunn said that the motion as passed would require the organization to provide a plan for future maintenance before asking for any more capital funding for this property. The amended motion to fund HO-5 at $24,000 passed unanimously. Chair Taylor Dunn asked for a motion to approve the Housing matrix so moved by Holly Carroll and seconded by Taylor Dunn. ATTACHMENT 1 4 The motion to approve the Housing matrix passed unanimously. PUBLIC SERVICE CATEGORY PS-31 TEAM Wellness and Prevention: Pay It Forward-Alcohol Level II Classes - $34,050 requested Steve Backsen made a motion to fund PS-31 at $0. Margaret Long seconded. Backsen said that the services they offer are the same as other organizations. Long believed that the funds they are requesting appear to be startup funding and was concerned that they did not ask for technical assistance. Serena Robb also mentioned that the organization would move forward with funding the program before City funds are available and the funds received from this request would be reimbursement later which is an issue. The motion to fund PS-31 at $0 passed unanimously. PS-3 Bike Fort Collins: Upshift-Supporting Opportunity through Bikes - $8,880 requested Margaret Long made a motion to fund PS-3 in the amount of $0. Steve Backsen seconded. Long thinks this is a great program but is concerned with their ability to administer the grant and they did not ask for technical assistance. Backsen would like to see them collaborate with others for funding noting that Fort Collins is a very bicycle friendly community with many bicycle resources. Holly Carroll mentioned that we were the only source of funding for this project to which she disagrees with. Long said the organization does have other funders but this is not a good time for us in terms of the limited funds available. The motion to fund PS-3 at $0 passed unanimously. PS-21 Neighbor to Neighbor: Homelessness Prevention & 1st Month’s Rent -$80,000 requested Taylor Dunn made a motion to fully fund PS-21 at $80,000. Annette Zacharias seconded. Dunn stated there used to be two organizations providing rent assistance and now this is the only one. Dunn said N2N is doing a great job and he would like to see funding ATTACHMENT 1 5 increase. Zacharias agreed and stated the need will continue to increase. Steve Backsen was not in agreement with the amount noting the lack of funding available. The original motion to fund PS-21 at $80,000 passed 6-1. PS-35 The Growing Project: Community Food Production, Education & Distribution Program - $25,000 requested Margaret Long made a motion to fund PS-35 at $0. Annette Zacharias seconded. Long said this is a good program but she is concerned about their ability to administer the grant regarding income data and they did not come in for technical assistance. Zacharias said the organization is doing a good job on their own and the Commission has higher priorities. Holly Carroll would like to fund a portion of the program. Holly Carroll made a friendly amendment to fund PS-35 at $7,500 to cover a portion of the Director’s salary but the amendment was rejected. The motion to fund PS-35 at $0 passed 5-2. PS-17 Heart of the Rockies, Kids at Heart: Fundango - $22,721 requested Holly Carroll made a motion to fund PS-17 at $0. Steve Backsen seconded. Carroll said the organization is not ready to receive funding at this time. Backsen agreed. Annette Zacharias recommended a partial funding noting they are a new nonprofit and will not be receiving funding from United Way as they serve disabled and high needs children. Serena Robb mentioned that this program has been in operation for a while under a different structure and are trying to establish as a nonprofit. Margaret Long agrees with zero funding and wants the public to become aware of the need for such programs. Robb suggested the organization decide how they are going to collect AMI data before coming in for funding. Taylor Dunn likes the program but is concerned that they are not ready. Annette Zacharias made a friendly amendment of $10,000 which was not accepted. The motion to fund PS-17 at $0 passed 5-2. PS-20 Larimer County Partners: One to One Mentoring - $15,000 requested ATTACHMENT 1 6 Steve Backsen made a motion to fund PS-20 at $0. Annette Zacharias seconded. Backsen said this is a great program but would suggest they look to grant writing for additional funding. Zacharias mentioned that the organization is not in grave need and the Commission has higher priorities at this time to which Backsen agreed. The motion to fund PS-20 at $0 passed 6-1. PS-12 Disabled Resource Services: Access to Independence - $31,116 requested Margaret Long made a motion to fully fund PS-12 at $31,116. Taylor Dunn seconded. Long said this organization provides very good services and have shown excellent administrative capacity. Long mentioned that this organization also lost funding through United Way. Dunn seconded for discussion. Steve Backsen made a friendly amendment to fund PS-12 at $27,000. Margret Long rejected the amendment. Taylor Dunn mentioned that he does not agree with the increase as we have higher priorities. Annette Zacharias agreed with Dunn. The motion to fund PS-12 at $31,116 failed 1-6. PS-32 The ARC of Larimer County: Neuropsychiatric Evaluations for I/DD Population - $20,000 requested Steve Backsen made a motion to fund PS-32 for $0. Holly Carroll seconded. Backsen said this is a high individual cost. Carroll said this is a startup program and would like them to come back with data. Taylor Dunn would like to see some data and return on investment before the organization comes back for funding. Annette Zacharias said this is not a startup program, they just have not asked for money from us before for this program. Zacharias stated the program will have problems trying to find funding since this service is very specific and individual. Serena Robb said this is a program that could easily be partially funded. Annette Zacharias made a friendly amendment to fund at $14,000 which was rejected by Backsen. ATTACHMENT 1 7 The motion to fund PS-32 at $0 failed 3-3-1. PS-19 Homeless Gear: Homeless Gear Programs- $35,000 requested Taylor Dunn made a motion to fund PS-19 at $33,000. Annette Zacharias seconded. Dunn said they have shown outstanding work and used the money wisely in the past. There is a large need for services for this population in the community. Zacharias agreed and was impressed with how this organization took over management smoothly and in such a short amount of time. Backsen agrees they provide a great service but mentioned the amount of funding the Commission has provided this organization. Serena Robb asked how the funds would be allocated. Robb suggested funding 25% of the salary request. Holly Carroll questions providing funding for vehicle and warehouse services since that is not direct service. Zacharias clarified the need for a warehouse and their Outreach vehicle as direct service. Dunn agreed and said that gas and insurance is a part of direct service in this organization. The motion to fund PS-19 for $33,000 passed 5-2. PS-18 Homeless Gear: Murphy Center Programs- $36,000 requested Holly Carroll made a motion to fund PS-18 at $30,000. Steve Backsen seconded. Carroll said the organization did a great job of getting things at the Murphy Center back on track, Backsen said that last year this organization received a large amount of City funding and that the proposed amount seems fair. The motion to fund PS-18 at $30,000 passed unanimously. PS-1 Alliance for Suicide Prevention: Suicide Prevention & Mental Health Education - $10,000 requested Steve Backsen made a motion to fund PS-1 at $5,940. Taylor Dunn seconded. Backsen would like to fund the Coping With Mood Disorder guide as that would be dollars well spent. Dunn did not have anything to add. Holly Carroll asked which resource guide was more important to fund the RAPP program or this new one. Annette Zacharias asked if this was even worth funding if we cut the funding back regarding reporting requirements. Sharon Thomas clarified that this organization has a different reporting in that they provide one or two invoices for printing costs, rather than monthly reporting. ATTACHMENT 1 8 Taylor Dunn made a friendly amendment to fund PS-1 at $5,000. Steve Backsen rejected the amendment. The motion to fund PS-1 at $5,940 failed 2-5. PS-7 Catholic Charities: Senior Services - $35,000 requested Margaret Long made a motion to fund PS-7 at $30,000. Annette Zacharias seconded. Long said this organization lost United Way funding and this is a valuable service which provides wonderful case management. Zacharias mentioned she is concerned with their losing funding from United Way and said they do a great job and this is a needed service. Taylor Dunn does not believe it is the responsibility of this Commission to fill the gap of United Way funding cuts. Dunn also feels like this organization might be able to find other ways to get assistance. Steve Backsen said he would like to increase funding from last year however not that high. Holly Carroll made a friendly amendment to decrease the amount to $25,000. Margaret Long accepted the amendment. The amended motion to fund PS-7 for $25,000 passed 4-3. PS-10 Colorado Health Network - NCAP: Northern Colorado AIDS Project - $7,500 requested Steve Backsen made a motion to fund PS-10 at $7,000. Holly Carroll seconded. Backsen said this organization is due for a bit of an increase and provides services for a unique program. Backsen mentioned this was the only organization providing these services. Holly Carroll made a friendly amendment to fully fund PS-10 at $7,500. Steve Backsen accepted the amendment. Serena Robb mentioned that $1,000 of the request was for the Regional Manager salary. Holly Carroll asked to make a second amendment to her first amendment to decrease funding to $6,500 and not fund the salary portion of the request. Steve Backsen rejected the second amendment. Annette Zacharias clarified that the Regional Director acts as their Executive Director and that they do not have a local administrator in that capacity. ATTACHMENT 1 9 The amended motion to fund PS-10 at $7,500 passed 5-2. PS-26 Respite Care: Childcare Scholarships - $35,000 requested Taylor Dunn made a motion to fund PS-26 at $30,000. Serena Robb seconded. Dunn said they do good work and would like to keep consistent funding. Robb agreed and mentioned they are the only organization providing this service. Steve Backsen would like to fund them even higher at $32,000 since they have not had an increase in several years. Dunn agreed but could not make the numbers add up and would like to give them more. The motion to fund PS-26 at $30,000 passed 6-1. PS-14 Ensight Skills Center: Low Vision Training Program - $30,733 requested Margaret Long made a motion to fund PS-14 at $0. Steve Backsen seconded. Long said this is a good agency and they are growing however she had some concerns with the grant and their capacity to administer and they did not come in for technical assistance. Backsen agreed but had trouble trying to figure out how to fund a new program with the limited funding available. Taylor Dunn mentioned the organization had been encouraged to use technical assistance last year and was disappointed to see they did not do that this year. The motion to fund PS-14 at $0 passed unanimously. PS-15 Food Bank for Larimer County: Kids Café - $33,000 requested Annette Zacharias made a motion to fund PS-15 at $25,000. Taylor Dunn seconded. Zacharias said this organization has done a great job with this program and provide healthy, warm, fresh foods for children throughout the year. Their summer program is important to children not in school. Dunn agreed but was not able to make an increase in funding work with the funding available. Holly Carroll mentioned that the Food Bank is an organization that has the capacity to fundraise and is well supported by the community. Carroll suggested maintaining last year’s level of funding. Holly Carroll made a friendly amendment to decrease funding to $23,500 which is the same as last year. Zacharias accepted the amendment. Steve Backsen said he would like ATTACHMENT 1 10 to fund at $25,000 and Taylor Dunn said this motion would get a yes from him where the higher amount might not have. The amended motion to fund PS-15 at $23,500 passed unanimously. PS-2 B.A.S.E. Camp: Childcare Scholarships - $70,000 requested Holly Carroll made a motion to fund PS-2 for $49,000. Margaret Long seconded. Carroll said childcare scholarships are very important and would like to maintain funding even though the need is growing. Long agreed and mentioned the importance of childcare services during the summer. Steve Backsen made a friendly amendment to increase funding to $51,000. The amendment was rejected until after all funds have been allocated. The motion to fund PS-2 at $49,000 passed unanimously. PS-22 Neighbor to Neighbor: Housing Counseling - $60,000 requested Taylor Dunn made a motion to fund PS-22 at $32,500. Margaret Long seconded. Dunn said housing continues to be a huge issue and they serve a needy population. This would keep the organization at stable funding. Serena Robb commented that the Home Share program is new. Holly Carroll questioned the request for funding 75% of salary which is more than this Commission usually funds. Annette Zacharias also questioned the salary request stating the request was 42% of the budget and is a lot to ask for this type of funding. Dunn agreed and would like to have seen a more reasonable request for salary. Zacharias mentioned that decreasing funding to half of the request would decrease the percentage to around 24% which is reasonable. The motion to fund PS-22 at $32,500 passed unanimously. PS-23 Project Self-Sufficiency: Creating Pathways to Sufficiency - $30,000 requested Margaret Long made a motion to fund PS-23 at $30,000. Annette Zacharias seconded. Long stated this organization has a track record of long term success and the key to the program is the case workers. Zacharias agreed and said they fill a gap that is unique. The motion to fund PS-23 at $30,000 passed unanimously. ATTACHMENT 1 11 Chair Taylor Dunn asked to take a quick five minute break and reconvene at 7:48pm. PS-4 Boys and Girls Clubs of Larimer County: Great Futures Start Here - $30,000 requested Taylor Dunn made a motion to fund PS-4 at $22,000. Holly Carroll seconded. Dunn said this is close to the same funding as last year and this organization has a capacity to fundraise. Carroll agreed. Annette Zacharias said this is well worth funding and asked to make a friendly amendment to fund the same as last year. Dunn rejected and said this organization could make up the funds easily. Steve Backsen said he did not see an organization that deserved a cut however this agency could manage with less than some of the others. The motion to fund PS-4 at $22,000 passed unanimously. PS -13 Elderhaus Adult Day Program: Community Based Therapeutic Care - $53,000 requested Annette Zacharias made a motion to fund PS-13 at $38,500. Taylor Dunn seconded. Zacharias said this is a unique organization and their reporting is great. They are doing a great job. Dunn agreed and said they do great work. Steve Backsen said he would have an issue if we cut back on funding. Holly Carroll agreed and said with the new facility the need is greater. Margaret Long mentioned this organization was cut from funding by United Way. The motion to fund PS-13 at $38,500 passed 6-0 with Margret Long abstaining. PS-5 CASA Program: Court Appointed Special Advocates - $31,429 requested Taylor Dunn made a motion to fund PS-5 at $12,000. Margaret Long seconded. Dunn would like to fund more than last year and wanted to keep them at least at the same level as last year. Long said the advocates are the one stable adult for the children which is why this is important. Sara Maranowicz said this topic is in the newspaper recently and the need is severe and asked for an increase to $15,000. Steve Backsen said he would like to increase to $14,000 as this is a very vulnerable population. ATTACHMENT 1 12 Maranowicz made a friendly amendment to fund at $15,000 which was rejected. Taylor Dunn asked to increase his original motion to $13,500. Margaret Long seconded Dunn’s amendment. The motion to fund PS-5 at $13,500 passed 6-1. PS-6 CASA Program: Harmony House Supervised Visitation Center - $31,046 requested Holly Carroll made a motion to fund PS-6 at $15,000. Margaret Long seconded. Carroll said this is a very important program that allows the child to have visits with parents in a safe environment and would help case management funding too. Long replied with ditto. Serena Robb mentioned her concerns that many of the organizations that used to use the Harmony House are now providing their own supervised visits which led to closing of the Loveland location. Robb also said they do not use volunteers. Steve Backsen asked if the organizations number served had decreased to which Sharon Thomas answered no. Margaret Long mentioned the organization is seeing an increase in need. Backsen said he would like to increase their funding. Annette Zacharias said she would increase funding to this organization also. Taylor Dunn also agreed with increasing funding however could not make it work. The motion to fund PS-6 at $15,000 passed unanimously. PS-8 Catholic Charities: The Mission Shelter - $70,000 requested Margaret Long made a motion to fund PS-8 at $30,000. Steve Backsen seconded. Long said this is a very valuable service and wants to keep funding same as last year. Backsen did not have anything to add. Annette Zacharias mentioned this would keep funding stable. Taylor Dunn reminded the Commission that this organization may be able to receive more funding when the amount of federal money is known. The motion to fund PS-8 at $30,000 passed unanimously. PS-9 ChildSafe Colorado: Child Sexual Abuse Treatment Program - $40,000 requested Steve Backsen made a motion to fund PS-9 at $37,000. Taylor Dunn seconded. Backsen said this is a vulnerable population. Dunn seconded for discussion. Holly Carroll said she is very supportive of this organization too and this would be 93% of their request. ATTACHMENT 1 13 The motion to fund PS-9 at $37,000 passed 6-0 with Taylor Dunn abstaining. PS-34 The Family Center/La Familia: Childcare Scholarships Program - $50,000 requested Annette Zacharias made a motion to fund PS-34 at $40,000. Holly Carroll seconded. Zacharias mentioned this is the same amount of funding as last year and there is a huge need. The waiting list is very long. Carroll agreed and said this is a great program. The motion to fund PS-34 at $40,000 passed unanimously. PS-39 Volunteers of America: Home Delivered Meal Service - $38,500 requested Taylor Dunn made a motion to fund PS-39 at $31,000. Annette Zacharias seconded. Dunn said this is an organization that is serving a needy population and doing a great job. Zacharias mentioned that this program goes beyond just food as they mentioned in their presentation. The home delivered meals also reduce isolation and loneliness. Steve Backsen said that increasing the amount would be appropriate as they even help seniors stay in their homes. Long mentioned this organization also lost funding from United Way. Holly Carroll made a friendly amendment to increase funding to $33,000. Dunn accepted the amendment. The amended motion to fund PS-39 at $33,000 passed unanimously. PS-30 Teaching Tree Early Childhood Learning Center: Childcare Scholarships - $60,000 requested Holly Carroll made a motion to fund PS-30 at $49,000. Margaret Long seconded. Carroll said this is a little more than last year and these scholarships are needed for these children. Long replied with ditto. Steve Backsen said he would like to increase funding to $51,000. The motion to fund PS-30 at $49,000 passed unanimously. ATTACHMENT 1 14 PS-29 Summit Stone Health Partners: Essential Mental Health Services at the Murphy Center - $27,200 requested Taylor Dunn made a motion to fund PS-29 at $18,000. Margaret Long seconded. Dunn said the need is there at the Murphy Center and the Center is being run well which is generating more need. Long had nothing to add. The motion to fund PS-29 at $18,000 passed unanimously. PS-28 Summit Stone Health Partners: Community Behavioral Health Treatment Program - $27,200 requested Margaret Long made a motion to fund PS-28 at $25,000. Annette Zacharias seconded. Long said this is a critical program and cost effective. Zacharias agreed and said the organization is doing a great job with this population. The motion to fund PS-28 at $25,000 passed unanimously. PS-36 The Matthews House: Empowering Youth Program - $35,000 requested Taylor Dunn made a motion to fund PS-36 at $19,000. Annette Zacharias seconded. Dunn said this organization has solid standing in the community and did not want to cut funding only shave a little off to make up for funding the rent assistance program. Zacharias said they are doing a great job at fundraising and would have given them $20,000. The motion to fund PS-36 at $19,000 passed unanimously. PS-27 SAVA Center: Sexual Assault Victim Services - $50,000 requested Holly Carroll made a motion to fund PS-27 at $25,459. Steve Backsen seconded. Carroll said this would fund their top two priorities and they are doing great work. Backsen had nothing to add. Annette Zacharias mentioned the great work the organization is doing and how much they have grown and felt they should receive more funding. Taylor Dunn mentioned they did a great job writing their request. The motion to fund PS-27 at $25,459 passed unanimously. ATTACHMENT 1 15 PS-16 Health District of Northern Larimer County: Dental Connections - $36,500 requested Holly Carroll made a motion to fund PS-16 at $15,000. Taylor Dunn seconded. Carroll said this is for their Care Coordinator and is less than asked for last year. Dunn talked about last year and this organization’s request to fund two positions which they later requested to make changes to fund only one. Annette Zacharias asked if their numbers decreased but no one had an answer. Zacharias said this position is serving a population that does not have access to dental care elsewhere and we should not cut their funding. Sara Maranowicz said the Health District can make up the rest of the funding. Margaret Long mentioned that the organization no longer has outside funding because that was startup money for a five year pilot which has ended. Steve Backsen said this is the third year in a row that we have cut back on their funding. Carroll amended her motion to fund PS-16 at $18,500. Backsen seconded. Carroll said dental care is very important and often neglected. Backsen agreed and said that dental issues can lead to other health problems and that this organization serves low income adults. Zacharias said that the providers often give their services for little cost. Maranowicz had concerns for why the Health District does not help with funding more. Serena Robb mentioned that the organization would cut services if they do not receive our funding. The motion to fund PS-16 at $18,500 passed 5-2. PS-25 RVNA Colorado Visiting Nurse Association: In Home Support Services – Keeping Older Adults Independent in Their Home - $35,000 requested Taylor Dunn made a motion to fund PS-25 at $20,000. Holly Carroll seconded. Dunn said he has concerns regarding this program and wished Anita Basham was present to speak about her concerns. Carroll said she thinks Basham was concerned with the little amount of money that was going to the nurses. Margaret Long said that the request is not for skilled care workers and the Office on Aging helps with that funding. Long said the Office on Aging does not fund individuals under age 60. Annette Zacharias asked about Medicaid and Medicare funding. Long said that those programs do fund some things but it is age based. Annette Zacharias has concerns about their business model and their billing processes. Steve Backsen was impressed with the merger and mentioned that they serve a vulnerable population. Backsen said keeping people in their ATTACHMENT 1 16 homes is a great investment. Dunn is concerned about the population and who is utilizing the funds. Taylor Dunn rescinded this motion after much discussion. PS-37 Turning Point Center for Youth and Family Development: Crisis Intervention Services - $30,000 requested Annette Zacharias made a motion to fund PS-37 at $12,500. Margaret Long seconded. Zacharias said there is very little inpatient services and this organization is doing a great job with teens. Long replied with ditto. Steve Backsen said that holding at the same as last year might be a cut since the increase in need. Long agreed the need is up. The motion to fund PS-37 at $12,500 passed unanimously. PS-11 Crossroads Safehouse: Advocacy Project - $118,727 requested Serena Robb made a motion to discuss PS-11. Annette Zacharias seconded. Robb said this is a large request and there are many concerns regarding the organization. Zacharias said she understands the need, however their request is $80,000 more than they received last year. Holly Carroll questioned some things that should not have been in the request, like utilities. Steve Backsen said this is an important service but we cannot provide their full request. Taylor Dunn said he echoed the concerns about asking for more money and believes that this is a critical service. However, the City needs to make sure they are funding a program that is doing a good job. Dunn mentioned that asking for that much money from the City puts the Commissioners in a hard place. Dunn said that we need to fund organizations that are healthy and well run and the City was not made aware of the problems the organization was having. Heidi Phelps said that this organization does quarterly reporting and although it is a stipulation of receiving federal funding, they have not reported any problems to her as the Administrator. Phelps made some clarification on funding conditions around certain money. Zacharias said she is concerned about the organizations communication with funders. Serena Robb is concerned with the organization asking for funding from other areas in the City and is concerned that they are not reaching out for help. Robb said we need indication that this will not be an ongoing problem. Sara Maranowicz said the organization is reaching out and she would abstain from this vote. Backsen said it seems they are struggling to rally the community which concerns him. Dunn said he would like to see them ATTACHMENT 1 17 collaborate with other organizations better which does not appear to be something they are willing to consider. Carroll made a motion to fund PS-11 at $40,634 to fund their first priority. Steve Backsen seconded. Carroll said they have to have better communication with administrators that addresses their managerial issues. A suggestion was made to have Crossroads respond to questions by the Commission in a report. Sharon Thomas asked to clarify what it means to provide good communication and what happens if the report they file does not please the Commission. Maranowicz asked for specifics regarding what the Commission is looking for. Robb asked how we make sure we get the information we want. We may get the same reports from them we are already receiving which do not indicate any problems. Maranowicz said to name the areas we want them to address and give a timeline and give them the context that you are looking at. Zacharias is concerned that Council may overrule this Commission since this organization is asking for another $100,000 to $150,000 from the City. Dunn made an amendment to fund PS -11 at $40,634 contingent on a report to the Commission prior to releasing funds. The report would need to address Board Governance, finances, and leadership. Holly Carroll accepted the amendment. A team of Commissioners will meet to create the requirements in a memo for this report by the end of April. The motion to fund PS-11 at $40,634 passed 6-0 with Sara Maranowicz abstaining. Chair Taylor Dunn asked for a short five minute break. Upon returning Janet Freeman showed the Commissioners what the reports for Crossroads Safehouse look like and Sharon Thomas provided clarification on the questions regarding RVNA. Thomas said RVNA has been moving towards homecare rather than skilled nursing. PS-38 Voices Carry Child Advocacy Center: Victim Services - $25,000 requested Serena Robb made a motion to fund PS-38 at $22,000. Annette Zacharias seconded. Robb said this organization is doing amazingly well and she would give more. Zacharias agreed. Holly Carroll said this would fund their first priority. Steve Backsen mentioned that this organization cannot accept money from their clients. ATTACHMENT 1 18 The motion to fund PS-38 at $22,000 passed unanimously. PS-24 Project Self-Sufficiency: Healthy Families Program - $30,000 requested Steve Backsen made a motion to fund PS-24 at $8,000. Taylor Dunn seconded for discussion. Backsen said this agency is well run and doing a great job. Holly Carroll has concerns about funding a new program. Sara Maranowicz wondered if they could collaborate with other community partners to offer some of their services without creating a new program. Margaret Long said collaborating with others for this population can make it difficult to move forward. Annette Zacharias mentioned whether this is a needed position. The motion to fund PS-24 at $8,000 failed 1-6. PS-24 Project Self-Sufficiency: Healthy Families Program - $30,000 requested Annette Zacharias made a motion to fund PS-24, Cars for Families Program specifically, at $8,000. Steve Backsen seconded. Zacharias said this is a unique program and is necessary. Backsen agreed and mentioned this would fund direct service rather than a position. Taylor Dunn said he would like to roll this funding into the other grant rather than funding a new program. Serena Robb mentioned this might be a new position. The motion to fund PS-24 specifically Cars for Families Program at $8,000 failed 3-4. PS-25 RVNA Colorado Visiting Nurse Association: In Home Support Services – Keeping Older Adults Independent in Their Home - $35,000 requested Taylor Dunn made a motion to fund PS-25 at $20,000. Annette Zacharias seconded. Dunn would like to fully fund their second priority. Zacharias said they do serve a need in the community and although this is less money than last year this would allow them to continue to serve. Holly Carroll mentioned that their request is for homemaker care. The motion to fund PS-25 at $20,000 passed unanimously. PS-24 Project Self-Sufficiency: Healthy Families Program – revisited Margret Long made a motion to fund PS-24 at $0. Taylor Dunn seconded. Long said she would like to see them start the program and then come back later for funding and ATTACHMENT 1 19 there is not money for a new program. Dunn agreed and said he would like to see some results first. The motion to fund PS-24 at $0 passed 6-1. PS-32 The ARC of Larimer County: Neuropsychiatric Evaluations for I/DD Population - revisited Steve Backsen made a motion to fund PS-32 at $0. Margret Long seconded. Backsen said we do not have money to fund new programs right now. Long said this is a good program but would like to see them pilot the program and then come back. The motion to fund PS-32 at $0 passed 5-2. PS -33 The Center for Family Outreach: Low-Income Scholarship Program - $20,000 requested Taylor Dunn made a motion to fund PS-33 at $8,000. Holly Carroll seconded. Dunn said this would keep funding stable keeping them at the same as last year. Carroll agreed. Annette Zacharias said she has concerns about their stability as well as their area of service. Serena Robb mentioned that their numbers served are low. Sharon Thomas said the organization said the reason for low numbers is that they are fulfilling another grant right now and their numbers will go up in the summer. Robb mentioned the organization said the reason behind their problems was due to the health of their Executive Director which is concerning. Thomas also mentioned that the organization is looking for a new location as they have been asked to leave by the end of this year. The motion to fund PS-33 at $8,000 failed 0-7. PS-1 Alliance for Suicide Prevention: Suicide Prevention & Mental Health Education – revisited Taylor Dunn made a motion to fund PS-1 at $5,000. Margaret Long seconded. Dunn said suicide prevention is important and their request is reasonable. Long replied with ditto. Steve Backsen mentioned how important the discussions around suicide are as well as the printed material. Serena Robb asked why we started funding this type of program. Heidi Phelps discussed the reasons behind funding this program. Phelps mentioned that this organization had built a lot of bridges in the school and the Commission began ATTACHMENT 1 20 funding them five or six years ago. Dunn mentioned that this topic is hard to fundraise. Backsen mentioned the number of students reached is impactful. The motion to fund PS-1 at $5,000 passes unanimously. PS-12 Disabled Resource Services: Access to Independence - $31,116 revisited Annette Zacharias made a motion to fund PS-12 at $30,000. Margret Long seconded. Zacharias said there is still a gap to be filled for this population. Long agreed. The motion to fund PS-12 at $30,000 passed unanimously. PS -33 The Center for Family Outreach: Low-Income Scholarship Program – revisited Annette Zacharias made a motion to fund PS-33 at $0. Margret Long seconded. Zacharias said the organization needs to look at how they are doing things and make some changes to their program. Long agreed. The motion to fund PS-33 at $0 passed 4-3. Chair Taylor Dunn asked to take a quick break to allow staff time to make sure the matrix is correct. PS-26 Respite Care: Childcare Scholarships – revisited Taylor Dunn made a motion to increase funding for PS-26 to $31,000. Margret Long seconded. Dunn said this is a good program and they are doing good work. Long replied with ditto. The motion to increase funding of PS-26 to $31,000 passed unanimously. PS-2 B.A.S.E. Camp: Childcare Scholarships – revisited Holly Carroll made a motion to increase funding for PS-2 to $50,000. Steve Backsen seconded. Carroll said we need to fund childcare scholarships. Backsen agreed and mentioned keeping funding levels. The motion to increase funding of PS-2 to $50,000 passed unanimously. ATTACHMENT 1 21 PS -13 Elderhaus Adult Day Program: Community Based Therapeutic Care – revisted Annette Zacharias made a motion to increase funding for PS-13 to $39,976. Margret Long seconded. Zacharias said this program has expanded. Long replied with ditto. The motion to increase funding for PS-13 to $39,976 passed unanimously. PS-39 Volunteers of America: Home Delivered Meal Service – revisited Serena Robb made a motion to increase funding of PS-39 to $39,000. Margret Long seconded. Robb said this is a good place to allocate the extra funds. Long agreed. The motion to increase funding for PS-39 to $39,000 passed unanimously. The funds have all been allocated and the budget balanced. Chair Taylor Dunn asked the Commission to do one more review. Upon no further comments he asked for a motion to approve the funding matrix as shown. Steve Backsen made a motion to accept the matrix seconded by Holly Carroll. The motion to adopt the funding matrix as shown passed unanimously. Taylor Dunn asked the Commission to create a plan for how to allocate the funding once the actual federal funding amounts are known. What to do with any extra funding that may come in and how to decrease funding if we do not get more funds. Margret Long made a motion to give extra funds to childcare programs for scholarships. Taylor Dunn seconded for discussion. Sharon Thomas asked the Commission to distinguish which childcare organizations to fund. After much discussion the Commission suggested Teaching Tree, Respite Care, Family Center/La Familia, B.A.S.E. Camp, and Alliance for Suicide Prevention, Elderhaus, RVNA, VOA, and Homeless Gear. Taylor Dunn made an amendment to give an equal percent of the additional funding to the agencies that are not fully funded. Annette Zacharias seconded. Margret Long accepted the amendment. The motion to allocate any additional funding to those recommended for funding, but not full funding, by equal percentage passed unanimously. ATTACHMENT 1 22 Taylor Dunn made a motion to decrease funding by equal percentage for all agencies funded if the additional funding does not come through. Holly Carroll seconded. The motion to decrease funding by equal percentage for all agencies funded if the additional funding does not come in passed unanimously. Chair Taylor Dunn thanked everyone for their hard work and declared the meeting adjourned at 11:11 pm. ATTACHMENT 1 1 Attachment 2 Background and Summary of CDBG Commission’s Recommendations for Funding At the May 16, 2017, regular City Council Meeting, the Council will be conducting a Public Hearing and considering the adoption of a Resolution establishing which programs and projects will receive funding. Those funding sources are Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), City Affordable Housing Fund (AHF), from General Fund (GF) and Keep Fort Collins Great, and City Human Services Program (HSP) funds from GF and KFCG for the FY2017 Program year, which starts on October 1, 2017. The Resolution represents the culmination of the spring cycle of the Competitive Process approved in January 2000 by Council for the allocation of the City’s financial resources to affordable housing programs/projects and community development activities. Additional background material about the Competitive Process is included in Attachment 3. The CDBG and HOME Programs are ongoing grant administration programs funded by the Department of Housing and Urban Development (HUD). The City of Fort Collins has received CDBG funds as an Entitlement Community since 1975 and has been a HOME Participating Jurisdiction since 1994. This means the City is guaranteed a certain level of funding each year. The level of funding is dependent upon the total amount of funds allocated to the program by Congress and on a formula developed by HUD comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. Additional background information on the City's CDBG and HOME programs is presented in Attachment 4. The City’s AHF was established in 2000 to supplement federal funding from the CDBG and HOME programs. One purpose of the AHF was to have a source of funding free of federal rules and regulations. Funding awarded to programs targets households in Fort Collins whose incomes are at or below 80% of Area Median Income (AMI). The 2015-2016 Budgeting for Outcomes (BFO) Cycle added $200,000 in KFCG funds to the program. These AHF monies help fill other funding gaps and lower the cost of housing and other basic services for Fort Collins citizens who are most vulnerable and in need. By empowering and stabilizing families, these funds strengthen and improve the fundamental building blocks of Fort Collins: its neighborhoods. The City’s HSP was formerly the Community Partnership Program, a joint human services funding venture between the City of Fort Collins and Larimer County. Historically administered by the County, the City’s funding portion of the program switched to City administration as a result of the 2006 BFO process. In a focus 2 towards streamlining government processes, improving customer service, and fine tuning desired results, HSP has been folded into the spring cycle of the City’s Competitive Process. Funding awarded to programs targets households in Fort Collins whose incomes are at or below 80% of AMI or people with special needs. KFCG funds were later added to the program. Like AHF funds, these funds help fill other funding gaps to provide services and support for Fort Collins citizens who are most vulnerable. The 2017-2018 BFO Cycle added $100,000 in KFCG funds to the program. AVAILABLE FUNDS The following table summarizes the amount and sources of all available CDBG, HOME, AHF and HSP funds for distribution in the housing and public facility category, and public service category during the FY2017 Spring Cycle of the Competitive Process: Available Funding Funding Amount Funding Source $712,415 FY2017 CDBG Entitlement Grant* $483,452 CDBG Reconciled $406,927 FY2017 HOME Grant* $22,629 FY2016 HOME Program Income 10/16 to 3/17 $284,014 FY2016 HOME Program Income $1,058,907 FY2016 HOME Uncommitted $325,047 FY2017 AHF GF $200,000 FY2017 AHF KFCG $371,601 FY2017 HSP GF $368,047 FY2017 HSP KFCG $4,233,039 Total Funding Available *The FY2017 federal budget is currently funded through a continuing resolution. With the uncertainty of funding amounts for the CDBG and HOME programs in the budget HUD has not made funding allocations for the current fiscal year. The CDBG Commission chose to continue with the funding process using 75% of FY2016 funding amounts for CDBG and HOME. Adjustments will be made once the City is notified of actual allocations. City staff reconciled the City’s accounting system with the federal IDIS system resulting in $483,452 in CDBG funds that must be appropriated. Of those funds $26,014 is not available for distribution to accommodate a shortfall in expenditures. Program income includes repayments from loans issued for housing rehabilitation, homebuyer assistance, affordable housing acquisition and development. HOME Uncommitted funds were funds that were appropriated in prior years but not committed. 3 HUD regulations allow for up to 20% of CDBG funds and 10% of HOME funds to be allocated to planning and administration. Up to 15% of CDBG funds are allowed for public service programs/projects. APPLICATION PROCESS Notices for the City’s FY2017 Spring Competitive Process were sent via email to potential applicants in late December 2016 and again in January 2017. The Social Sustainability Department placed an advertisement in the Coloradoan in January to solicit requests for housing and community development projects. Applications were available beginning January 5, 2017 via ZoomGrants, a web- based application, pre-applications were due January 26, 2017 and final applications were due February 18, 2017. Technical assistance with staff was offered to all applicants. The City received 45 applications (6 in the housing and public facility category and 39 in the public service category) requesting over $4 million in funding. On March 2 all applications were made available for review to the CDBG Commission and the housing proposals were made available to the Affordable Housing Board (AHB) for review. On the evenings of March 21, March 23, March 28 and March 30 the CDBG Commission met to hear presentations and ask questions from each applicant. The AHB, at a special meeting on March 23, 2017, voted to recommend to the CDBG Commission a priority ranking of the five affordable housing proposals (see Attachment 5). The priority ranking was presented to the CDBG Commission on March 30. The Commission met on April 13 for the purpose of preparing a recommendation to City Council as to which programs and projects should be funded for the FY2017 program year. At this meeting the Commission reviewed the written applications, the applicants’ verbal presentations, the information provided during the question and answer session, and reviewed the performance of agencies who received funding in previous years. They considered the priority rankings of the AHB, the goals of the City’s Affordable Housing Strategic Plan, the priorities of the HUD required Consolidated Plan, the Social Sustainability Department’s Strategic Plan, performance by current grantees and community needs. CDBG COMMISSION'SRECOMMENDATIONS Based on the available information the Commission had, they voted on which programs and projects best fit the City's needs. Listed below is a summary of each applicant's request for funding and the Commission's funding recommendations. HOUSING 4 HO-1 DMA Plaza: Rehabilitation Request: $1,000,000 Recommendation: $1,000,000 Percentage: 100% Built in the mid-1970’s the Downtown Merchants’ Association created DMA Plaza to provide affordable housing for the merchants’ employees when they retired. The nonprofit has owned and managed the property for 40 years. This is a request to partially fund the renovation of the senior housing complex which provides housing for 124 low-income seniors. The rehabilitation will provide another 20 years of affordability for the occupants. HO-2 Habitat for Humanity: Harmony Cottages Request: $400,000 Recommendation: $400,000 Percentage: 100% Habitat for Humanity helps low-income families realize home-ownership by offering 0% interest loans that don’t exceed 28% of a family’s income. Homeowners must contribute $1,200 toward closing costs and up to 500 hours of “sweat equity” building their homes and those of other families. This request is for land acquisition and tap fees for development of 8 single-family homes. HO-3 Hendricks Communities: Northern Hotel Request: $425,000 Recommendation: $425,000 Percentage: 100% Hendricks Communities is a for-profit organization that develops and manages low-income housing in Colorado. They will be acquiring the Northern Hotel (constructed in 1873) in 2017. The Northern Hotel provides low-income housing to 47 seniors. Funding will contribute to the costs for adding air conditioning units, condensers on the roof, changes to the lobby and individual rooms. HO-4 Housing Catalyst: Village on Horsetooth Request: $1,125,000 Recommendation: $1,125,000 Percentage: 100% Housing Catalyst requested funding for development costs associated with the building of a new affordable rental housing community. This community will provide 96 units of housing to households with incomes between 0-60% of Area Median Income (AMI). The property is the first affordable housing development on a City Land Bank parcel. HO-5 Neighbor to Neighbor: Clearview Roof and Sealing Exterior Request: $24,000 Recommendation: $24,000 Percentage: 100% Neighbor to Neighbor (N2N) offers affordable housing, rent assistance, housing counseling, home buyer education and more to low-income residents. N2N requested assistance with repairing the roof and sealing the brick exterior on 5 their Clearview Ave. property which is an eight unit multi-family building that provides housing to families earning below 50% of AMI. PF-1 United Way of Larimer County: Pine St. Facility Roof Replacement & Masonry Repair Request: $57,665 Recommendation: $0 Percentage: 0% United Way requested funding to replace the roof and repair masonry work on one of two buildings owned and operated by United Way. This building is occupied by the nonprofit agency Teaching Tree Early Childhood Learning Center. PUBLIC SERVICE PS-1 Alliance for Suicide Prevention of Larimer County: Suicide Prevention and Mental Health Education Request: $10,000 Recommendation: $5,000 Percentage: 50% The Alliance provides education and grief support to the community around the issue of suicide. The request is for partial payment of the education and outreach materials costs needed for the programs. PS-2 B.A.S.E. Camp: Childcare Scholarships Request: $70,000 Recommendation: $50,000 Percentage: 71% B.A.S.E. Camp is a before- and after-school childcare service, and also provides full-day care for “school-out” days and the 11-week summer break. This request will cover the gaps created when serving low-income families with reduced fees. PS-3 Bike Fort Collins: Upshift – Supporting Opportunity through Bikes Request: $8,880 Recommendation: $0 Percentage: 0% Bike Fort Collins is an advocacy nonprofit agency to encourage more bikes, safe streets and provide one voice for transportation in the community. This request was to expand the Upshift program at the Murphy Center to help homeless people have access to bikes and bike maintenance. PS-4 Boys & Girls Clubs of Larimer County: Great Futures Start Here Request: $30,000 Recommendation: $22,000 Percentage: 73% The Boys and Girls Club requested assistance for its long-standing after-school and summer care program. The Club charges an annual fee of only $10 and provides activities for a broad age-range of kids. The Club encourages a donation from families for full-day program participation during the summer. This application requests funds to supplement the salaries of six full-time Program Employees. 6 PS-5 CASA Program: Court Appointed Special Advocates Request: $31,429 Recommendation: $13,500 Percentage: 43% Court Appointed Special Advocates (CASA) provides trained community advocates for children who have been abused and/or neglected by their parents. These advocates provide neutral recommendations to the courts as to the future placement of the child. CASA requested assistance with partial salaries of the CASA Program Team. PS-6 CASA Program: Harmony House Supervised Visitation Request: $31,046 Recommendation: $15,000 Percentage: 48% Harmony House, operated by CASA, provides a safe, conflict-free place for families to have supervised visitations, exchanges and interactions. Harmony House staff also document information used in deciding the child’s permanent placement. This request by CASA is for partial salaries of 4 FTE Case Managers. PS-7 Catholic Charities: Senior Services Request: $35,000 Recommendation: $25,000 Percentage: 71% Senior Services provides outreach and assistance to at-risk elderly with the goal of enabling them to maintain greater health, safety, and independence. Funding will cover partial salary and benefits of the Senior Services Program employees. PS-8 Catholic Charities: The Mission Shelter Request: $70,000 Recommendation: $30,000 Percentage: 43% Catholic Charities’ Shelter (The Mission) provides shelter, food, case management, resource navigation, benefits application assistance and transitional housing help in support of the homeless and near homeless. Catholic Charities is requesting partial salary and benefits of 3 FTE shelter staff. PS-9 ChildSafe Colorado: Child Sexual Abuse Treatment Program Request: $40,000 Recommendation: $37,000 Percentage: 93% ChildSafe provides treatment to victims of child sexual abuse and their non- offending family members, treating trauma, reducing risk of re-victimization, providing safety skills, dealing with impacts in other life sectors (school, work, health, etc.). Funding requested would assist with salaries of therapists and the Clinical Director. PS-10 Colorado Health Network, dba Northern Colorado AIDS Project (NCAP): Northern Colorado AIDS Project Request: $7,500 Recommendation: $7,500 Percentage: 100% 7 NCAP’s Case Management and Homelessness Prevention Programs help families and individuals coping with HIV/AIDS and other diseases retain their household stability and health as their ability to maintain financial independence diminishes. This request will supplement the on-site food bank, nutrition services, financial assistance and transportation for Fort Collins clients. PS-11 Crossroads Safehouse: Advocacy Project Request: $118,727 Recommendation: $40,634 Percentage: 34% Crossroads is a domestic violence shelter serving Larimer County. The shelter provides emergency housing, crisis intervention and other services, outreach and education. This request is for a portion of salaries and benefits of the Domestic Violence Family Advocates, Janitor/Facilities employee, and insurance and utility costs. PS-12 Disabled Resource Services (DRS): Access to Independence Request: $31,116 Recommendation: $30,000 Percentage: 96% People with disabilities who are facing issues around poverty, survival, discrimination and dependency are provided assistance from DRS. Access to Independence provides supportive case management and community assistance to increase the independence of adults with severe disabilities. DRS request is for funds to pay a portion of salaries for four Independent Living Specialists. PS-13 Elderhaus Adult Day Program: Community Based Therapeutic Care Request: $53,000 Recommendation: $39,976 Percentage: 75% Through the Therapeutic Activity Program, Elderhaus provides a therapeutic daytime program for adults with special needs such as congenital issues (Downs Syndrome, Cerebral Palsy), acquired afflictions (traumatic brain injury) and various dementias. This request seeks funding to supplement direct service costs, partial salaries of five Program Directors, Food Service costs and program transportation expenses. PS-14 Ensight Skills Center: Low-Vision Training Program Request: $30,733 Recommendation: $0 Percentage: 0% Ensight provides rehabilitation, education and access to vision specialists to people who are adjusting to life with vision loss. This request is for salaries and direct client assistance. PS-15 Food Bank for Larimer County: Kids Café Request: $33,000 Recommendation: $23,500 Percentage: 71% Kids Café provides meals for children ages 3-18 who are food insecure. Meals 8 are provided without regard to the income of the child’s family, but the sites where the meals are provided are in or near schools with the highest eligibility rates for free or reduced priced lunches. This application requests funds to cover partial salaries of the Kids Café staff. PS-16 Health District of Northern Larimer County: Dental Connections Request: $36,500 Recommendation: $18,500 Percentage: 51% Dental Connections, through the Health District, seeks to develop a sustainable, cost-effective system for delivering oral health care to underserved low-income and disabled adults. This request asks for 50% of salary assistance for the Dental Connections Care Coordinator. PS-17 Heart of the Rockies, Kids at Heart Program: Fundango Request: $22,721 Recommendation: $0 Percentage: 0% Kids at Heart is a nonprofit agency that supports foster, adoptive, and kinship families as well as biological children of these families. Fundango is an event that brings kids together 9 times during the year so parents can have a few hours of time for themselves. The request is to fully fund the program. PS-18 Homeless Gear (HG): Murphy Center Programs Request: $36,000 Recommendation: $30,000 Percentage: 83% HG manages and operates the Sister Mary Alice Murphy Center for Hope. In addition to the programs of Homeless Gear they provide oversight of the facility and the Hand Up Program. The request is for partial salaries and benefits of the Distribution Manager and Hand Up Program Manager. PS-19 Homeless Gear (HG): Homeless Gear Programs Request: $35,000 Recommendation: $33,000 Percentage: 94% HG provides six programs that offer a continuum of services to individuals and families who are homeless or at-risk of becoming homeless. HG is requesting funding for partial salaries of the One Village One Family Program Manager and some associated costs, partial costs of the Street Outreach program and costs associated with the Children in Need program. PS-20 Larimer County Partners: One to One Mentoring Request: $15,000 Recommendation: $0 Percentage: 0% Partners Mentoring Youth supports mentoring relationships between positive adult role models and youth facing challenges in their personal, social, and academic lives. This is a request to partially fund the salaries of Program Managers. PS-21 Neighbor to Neighbor (N2N): Homelessness Prevention & 1 st Month’s 9 Rent Request: $80,000 Recommendation: $80,000 Percentage: 100% N2N merged with Homelessness Prevention Initiative in 2016 and incorporated that rental program into N2N’s. This program assists people in housing crisis to identify, secure, and maintain affordable, sustainable rental housing. This new model will include short-term and mid-term rent assistance paired with supportive services and case management. PS-22 Neighbor to Neighbor (N2N): Housing Counseling Request: $60,000 Recommendation: $32,500 Percentage: 54% Housing Counseling consists of the following services: Emergency Rent Assistance Counseling, Pre-rental Counseling, Landlord/Tenant Counseling, Pre- purchase Counseling/Homebuyer Classes and Training, Mortgage Default Counseling and Reverse Mortgage Counseling. Neighbor to Neighbor has requested salary and benefits funding for a Rental Counselor and a Homeownership Counselor. PS-23 Project Self-Sufficiency (PS-S): Creating Pathways to Self- Sufficiency Request: $30,000 Recommendation: $30,000 Percentage: 100% The overarching goal of PS-S is to provide the opportunity for low-income, single parents to become self-sufficient through career planning, wrap around services and supports. PS-S has requested funding to pay partial salaries and benefits for 2.5 FTE PS-S Advisors who work with program participants living in Fort Collins. PS-24 Project Self-Sufficiency: Healthy Families Program Request: $30,000 Recommendation: $0 Percentage: 0% The Healthy Families program within PS-S supports families by addressing and preventing challenges that impact their health, safety, and successes. This request is for partial salaries of the Program Coordinator and associated costs of the program. PS-25 Rehabilitation and Visiting Nurse Association dba Colorado Visiting Nurse Association (CVNA): In-Home Support Services – Keeping Older Adults Independent and in Their Home Request: $35,000 Recommendation: $20,000 Percentage: 57% CVNA provides home care services, skilled and unskilled, as well as acute and long-term care in the clients’ homes. Services include nursing, physical therapy, occupational therapy, speech therapy, medical social services, certified nurse aide service, personal care service and homemaking services. CVNA requested 10 funds to pay for skilled and unskilled service for low-income clients. PS-26 Respite Care: Childcare Scholarships Request: $35,000 Recommendation: $31,000 Percentage: 89% Respite Care offers day and overnight care as a service for families who have children (up to age 21) with developmental disabilities. Funding is being requested to help with 35 childcare assistance scholarships for low-income families. PS-27 Sexual Assault Victim Advocate (SAVA) Center: Sexual Assault Victim Services Request: $50,000 Recommendation: $25,459 Percentage: 51% SAVA provides crisis intervention, advocacy, and counseling for those affected by sexual violence and provides prevention through community outreach and education. SAVA is the lead agency for the It’s On Us Campaign for the City of Fort Collins. The request from SAVA is to partially fund salaries of five direct service employees. PS-28 SummitStone Health Partners: Community Behavioral Health Treatment Program (CBHT) Request: $27,200 Recommendation: $25,000 Percentage: 92% The CBHT Program combines intensive case management and therapeutic services with housing assistance for low- to moderate income men and women with severe mental illness and severe substance use disorders. The request is to partially fund the Licensed Lead Therapist. PS-29 SummitStone Health Partners: Essential Mental Health Services at the Murphy Center Request: $27,200 Recommendation: $18,000 Percentage: 66% The Mental Health specialist at the Murphy Center is a SummitStone employee who provides initial mental health assessments, provides short-term therapy sessions, collaborates for a spectrum of care with other community health providers and performs crisis intervention triage, as necessary. The request is to cover a portion of the salary for a full-time employee. PS-30 Teaching Tree Early Childhood Learning Center: Childcare Scholarships Request: $60,000 Recommendation: $49,000 Percentage: 82% Teaching Tree provides quality, affordable, full-day child care and education 11 programs for children from 6 weeks to 8 years old. $60,000 is being requested to subsidize the difference between the sliding scale parent fee and the actual cost of care for 60 children in low-income families. PS-31 Team Fort Collins dba TEAM Wellness and Prevention: Pay it Forward – Alcohol Level II Classes Request: $34,050 Recommendation: $0 Percentage: 0% TEAM Wellness and Prevention promotes healthy lifestyles among youth through substance abuse prevention. Services include prevention education for elementary, middle and high school students. Funding would pay for start-up costs associated with implementation of the Alcohol Level II classes. PS-32 The ARC of Larimer County: Neuropsychiatric Evaluations for I/DD Population Request: $20,000 Recommendation: $0 Percentage: 0% The ARC of Larimer County provides advocacy to protecting the rights of individuals with intellectual and developmental disabilities and their families. This request would provide funding to individuals seeking neuropsychiatric evaluations which will help identify what types of program will best support the individual. PS-33 The Center for Family Outreach: Low-Income Scholarship Program Request: $20,000 Recommendation: $0 Percentage: 0% The Center for Family Outreach provides early intervention for youth ages 8 to 18 and their families who are experiencing high-risk behaviors, such as alcohol and drug use. Funding would pay for program scholarships for about 87 low-income youth. PS-34 The Family Center/La Familia: Childcare Scholarships Program Request: $50,000 Recommendation: $40,000 Percentage: 80% The Family Center/La Familia provides affordable child care for infants, toddlers and preschool-aged children. This application requests funds to provide scholarships for low-income households. Many do not qualify for Colorado Childcare Assistance Program (CCAP) or need supplemental support for childcare expenses while working or going to school. PS-35 The Growing Project: Community Food Production, Education, and Distribution Program Request: $25,000 Recommendation: $0 Percentage: 0% The Growing Project’s goal is to address food insecurity in Fort Collins through programming focused on hands-on education, food production, and food distribution. Funding is requested to help with all of these areas, including partial salaries for employees. 12 PS-36 The Matthews House: Empowering Youth Program Request: $35,000 Recommendation: $19,000 Percentage: 54% The Matthews House works intensively with at-risk, homeless, and abused youth, ages 14-21, transitioning them to become contributing adult community members. Case management, independent living skills, and aftercare are offered towards achieving self-sufficiency. This request is for partial salaries of nine Empowering Youth Program direct service workers. PS-37 Turning Point Center for Youth and Family Development: Crisis Intervention Services Request: $30,000 Recommendation: $12,500 Percentage: 42% This program at Turning Point provides no-cost mental health and substance abuse treatment services to low-income families who are uninsured, underinsured and/or unable to access more conventional providers for assistance. The funding request is to partially assist with the cost of two direct staff salaries, a Crisis Intervention Specialist and a Coaching/Mentoring Coordinator. PS-38 Voices Carry Child Advocacy Center: Victim Services Request: $25,000 Recommendation: $22,000 Percentage: 88% The mission of Voices Carry is to reduce trauma to children and their families through a comprehensive response to child abuse by providing forensic interviews and victim advocacy. The goal is to avoid re-victimization of children as they move through the legal system. The request is for a portion of the salaries and benefits of the Bilingual Victim Advocate and Forensic Interviewer. PS-39 Volunteers of America: Home Delivered Meal Service Request: $38,500 Recommendation: $34,000 Percentage: 88% Volunteers of America, through its Home Delivered Meals service, offers home delivered frozen meals, nutrition education, nutrition risk assessment and nutrition education/counseling to low-income seniors who are frail, homebound and struggling to meet their nutritional needs. The requested funds would leverage their federal grant and help cover the costs of providing 10,116 home delivered meals to about 100 seniors at a cost of $3.10 per meal. The service operates on a donation basis. Summary The CDBG and HOME funding amounts for FY2017 were not available at the time the CDBG Commission held their April 13 Deliberations meeting because of 13 the continuing resolution that is funding the FY2017 federal budget. They voted to hold the meeting using 75% of the funding amounts in FY2016. The CDBG Commission will vote on prioritizing the housing proposals at their May 11 meeting if the City either has not been notified of the FY2017 CDBG and HOME allocations or if they come in below the numbers used during Deliberations. In the Public Service category, the CDBG Commission chose to increase the funding recommendations to all applicants that received funding equally unless they received full funding recommendations. For those that received 100% of their request, no additional funds would be added. If the CDBG allocation comes in below the estimated amount used during deliberations, all applicants that received a funding recommendation will be reduced equally. In the Housing and Public Facility category six proposals were submitted; five Housing and one Public Facility (United Way). The CDBG Commission has recommended full funding for all five of the housing proposals and no funding for the public facility proposal. The Commission didn’t believe the City should be funding other funders with money from the Competitive Process. The City received 39 applications in the Public Service category; three received full funding recommendations, nine received no funding recommendations and 27 are being recommended for partial funding ranging from 34% to 96% of requested amounts. The CDBG Commission was concerned with the application submitted by Crossroads Safehouse. Crossroads is experiencing financial difficulty and the Commission struggled with supporting their funding request. The request was increased by more than $50,000 from FY2016 and included funding for the janitor, insurance costs and utility costs. Highlights from the discussion can be found in the minutes from the April 13 Deliberations meeting, Attachment 1.In addition, the Commission placed a condition for funding that Crossroads Safehouse provide a memo to the Commission that details Crossroads’ plans to improve their financial situation. The Commission’s memo to Crossroads is included as Attachment 6. A summary of the Commission's funding recommendations by category is presented in the following table: Funding Recommendations by Category Category Funding Requests Recommended Funding % of Total Housing & Public Facility $3,031,665 $2,974,000 78% Public (Human) Service $1,457,602 $859,069 22% Total $4,489,267 $3,833,069 100.0% 14 The justifications for the CDBG Commission’s recommendations can be found in Attachment 1, minutes of the April 13, 2017 meeting (not yet approved by the CDBG Commission, to be approved at the May 11, 2017 meeting). 1 Attachment 3 Background Information On The Competitive Process City Council approved the Priority Affordable Housing Needs and Strategies report in February 1999 which contained the following strategy: Change from an administrative funding mechanism...to a competitive application process for the Affordable Housing Fund. Between September and November of 1999, a subcommittee consisting of members from the Affordable Housing Board (AHB) and the Community Development Block Grant (CDBG) Commission met with staff to review issues and develop options for establishing a competitive funding process. In addition, staff solicited ideas from existing affordable housing providers. Competitive Process Five options for a competitive process were reviewed and discussed by the subcommittee. The subcommittee reached a general consensus to support a competitive process that involved both the AHB and the CDBG Commission that is in keeping with the Ordinances establishing each. The option selected had the AHB providing recommendations to City Council in regards to affordable housing policy (Ordinance 84-1993). In addition, the option would have the AHB reviewing all housing applications and providing a priority listing of proposals to the CDBG Commission. The CDBG Commission would make final recommendations to City Council for all types of funding (Ordinance 98-1990). Funding Cycles The subcommittee also agreed that there should be two funding cycles per year, one in the spring and the other in the fall. CDBG Program funds would be allocated in the spring to affordable housing programs/projects and other community development activities (public services, public facilities, etc.). In 2006 the City’s Human Services Program (HSP) funds were included with the spring allocation to public service applicants. Federal HOME Investment Partnership (HOME) funds and Affordable Housing Funds (AHF) would be allocated in the fall primarily to affordable housing programs and projects. The staff and subcommittee agreed that overlaying the new process and cycles would necessitate an increase in staff technical assistance to applicants. Both the subcommittee and staff recognize that a bi-annual process will require additional meetings by both the CDBG Commission and AHB, and will require more time from City staff, and increase the City Council’s involvement. 2 In January, 2015 City Council approved allocating all available funds during the spring cycle of the Competitive Process (Resolution 2015-009). HOME and AHF funds are added to available CDBG housing funds for allocation. An optional fall cycle for housing projects will be held if enough additional funds (about $500,000 or more) are available to the program. Schedule The subcommittee also discussed two alternative schedules for the funding cycles, keeping in mind the requirements of the Department of Housing and Urban Development (HUD) to ensure enough time for public input and reporting. The option selected incorporates a spring cycle that starts in January and ends in May, and a fall cycle that starts in July and ends in November. Review Criteria In addition, the subcommittee discussed and agreed to a new set of review criteria to be used to rank housing proposals. The criteria are divided into the following five major categories: 1. Impact/Benefit 2. Need/Priority 3. Feasibility 4. Leveraging Resources 5. Capacity and History The Impact/Benefit criteria provide greater rewards to proposals that target lower income groups and provide longer benefits. The Need/Priority criteria help to assure the proposal meets adopted City goals and priorities. The Feasibility criteria reward projects for timeliness and documented additional funding. The Leveraging Resources criteria reward proposals which will return funds to the City (loans) and for their ability to leverage other resources. And, the Capacity and History criteria help gauge an applicant’s ability to do the project and reward applicants that have completed successful projects in the past. Application Forms The City uses a web-based application system through ZoomGrants. Two application forms have been developed, one for housing and one for non-housing (primarily public service). Public service grantees use ZoomGrants to submit monthly or quarterly invoices for reimbursement. City Council Adoption 3 On January 18, 2000, City Council approved Resolution 2000-13, formally adopting the Competitive Process for the allocation of City financial resources to affordable housing programs/projects and community development activities and the component parts discussed above. Human Services Program The Human Services Program (HSP) was formerly the Community Partnership Program, a joint human services funding venture between the City of Fort Collins and Larimer County. Historically administered by the County, the City’s funding portion of the program switched to internal administration as a result of the 2006 Budgeting for Outcomes process. This funding source has been folded into the spring cycle of the Competitive Process where funding is targeted to programs that serve Fort Collins households and individuals whose incomes are at or below 80% of the Area Median Income (AMI) or serve special populations like battered spouses and abused children. Guidance Charts for CDBG, HOME and AHF There is one guidance chart used for making funding decisions for housing applicants. Primarily, the components serve to ensure that federal regulations and local policies and preferences are being addressed. This guidance chart is one set of many tools to assist the CDBG Commission and the AHB in Competitive Process decision making. The ranking sheets are completed by staff, based on information provided in applications. Presentations by Applicants All applicants make presentations to the CDBG Commission. Housing applicants are allowed five minutes for presentations and the CDBG Commission has up to fifteen minutes to ask questions. Public service applicants are allowed five minutes to present with ten minutes for questions. 1 Attachment 4 Background Information on the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Programs Community Development Block Grant (CDBG) Program CDBG Program National Objectives The primary objective of the CDBG Program is the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. Programs and projects funded with CDBG funds must address at least one of the following three broad National Objectives: (1) provide a benefit to low or moderate income households or persons, (2) eliminate or prevent slum and blight conditions, or (3) meet urgent community development needs which pose an immediate and serious threat to the health and welfare of the community. HUD regulations require at least 70% of CDBG funds be used for activities that primarily benefit low and moderate-income persons. CDBG Program Eligible Activities CDBG funds can be used on a wide range of activities including: (1) acquiring deteriorated and/or inappropriately developed real property (including property for the purpose of building new housing); (2) acquiring, constructing, rehabilitating or installing publicly owned facilities and improvements; (3) restoration of historic sites; (4) beautification of urban land; (5) conservation of open spaces and preservation of natural resources and scenic areas; (6) housing rehabilitation can be funded if it benefits low and moderate income people; and (7) economic development activities are eligible expenditures if they stimulate private investment of community revitalization and expand economic opportunities for low and moderate income people and the handicapped. 2 Certain activities are ineligible, under most circumstances, for CDBG funds including: (1) purchase of equipment, (2) operating and maintenance expenses including repair expenses and salaries, (3) general government expenses, (4) political and religious activities, and (5) new housing construction. HOME Investment Partnerships (HOME) Program Program Guidelines (Adopted by the Fort Collins City Council, July 18, 1995) Purpose: The purpose of the Home Investment Partnership (HOME) Program is to increase the supply of decent, safe, and affordable housing in the City of Fort Collins for an extended period of time. All of the HOME funds must benefit low and very low income households which are defined by the Department of Housing and Urban Development as having a total household income not exceeding 80% of the median household income for the Fort Collins area. Eligible Projects: HOME funds must be used in the following ways: 1. DIRECT HOUSING ASSISTANCE: Down payment assistance: To help low-income individuals to purchase housing for their principal residence. Applicants must meet income guidelines of no more than 80% of the current median household income for the Fort Collins area and will be required to attend a homebuyer workshop. Assistance is in the form of zero percent deferred loan up to a maximum of $10,000 to help cover downpayment and closing cost expenses. The funding is repaid with a 5% simple interest charge when the property is sold or transferred out of the buyer’s name. Restrictions will apply which will assure the property remains affordable. This is accomplished by the “recapturing” of the HOME investment. Tenant based rental assistance: To help low-income households avoid eviction and homelessness, TBRA provides up to two years of housing subsidy and case management services to stabilize households and put them on the road to self-sufficiency. 2. NEW CONSTRUCTION of units for homeownership as well as rental occupancy targeted for low-income individuals and families which are 3 developed, sponsored, or owned by community housing development organizations (CHDOs), non-profit agencies, and for-profit developers. 3. ACQUISITION of undeveloped, or developed, land resulting in the development or purchase of units for homeownership as well as rental occupancy. All regulations regarding income guidelines, purchase price limitations, resale limitations, rental rates, etc., will apply to acquisition projects. Eligible Property Types: Eligible property types for purchase include both existing property and newly constructed homes. Eligible property includes a single-family property, a condominium unit, a manufactured home (including mobile homes on a permanent foundation), or a cooperative unit. For purposes of the HOME program, homeownership means: (1) ownership in fee simple title, or (2) a 99 year leasehold interest, or (3) ownership or membership in a cooperative, or (4) an equivalent form of ownership which has been approved by the Department of Housing and Urban Development. The value and purchase price of the HOME assisted property to be acquired must not exceed 95% of the area median purchase price for that type of housing as established by HUD. Recapture restrictions will apply. (The value must be verified by a qualified appraiser or current tax assessment.) HOME Program Priorities The 2010-2014 Consolidated Plan, a planning document required for HUD by entities receiving federal monies for housing and community development activities, identifies the following priorities for housing related needs: 1. Stimulate housing production for very low, low and moderate income households. 2. Increase home ownership opportunities for very low, low and moderate income households. 3. Increase the supply of public housing for families and those with special needs. Implementation and funding of activities to address these priorities will come, in part, from the City of Fort Collins HOME Investment Partnerships Program. An updated Consolidated Plan is in the draft stage. ATTACHMENT 5 Social Sustainability 222 Laporte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6734 MEMORANDUM DT: May 3, 2017 TO: Pat Parker, Executive Director of Crossroads Safehouse FM: Taylor Dunn, Chair of CDBG Commission Holly Carroll, Vice-Chair of CDBG Commission RE: FY2017 City of Fort Collins Funding Thank you for all the time and energy you put into serving a great need in our community. The Community Development Block Grant (CDBG) Commission appreciates the dedication that both the staff and Board of Crossroads Safehouse have shown in the past and looks forward to Crossroads Safehouse serving our community for years to come. The CDBG Commission has some concerns about the fiscal and organizational health of your organization and during the funding recommendations meeting we voted to partially fund your request. We also added a condition to your funding that Crossroads Safehouse provide us with a response/report to our requests stated below before any FY2017 funds are disbursed. During the application process, your organization responded to a series of questions from the Commission (see attachments). The Commission requests a written update prior to July 1, 2017 from your organization outlining the progress made to date addressing each question and response. Please include specific steps, timelines, and targets. Have you met these targets? If not, please explain. Please also include any additional information you feel may be relevant in the areas of:  Board Governance  Executive Leadership  Fundraising and Finance o Who you have contacted and what has been pledged/received o Strategic Planning Any and all allocated funding (FY2017 funds) will not be disbursed before the Commission has received this written update. The content of this update will not have an effect on this year’s funding amount (FY2016). However, the update and any subsequent requests from the Commission will be taken into consideration when viewing any future requests for funding. Thank you for giving this request your time and consideration. ATTACHMENT 6 2 Attachment 1 Crossroads Safehouse FY2017 Response to Questions Submitted by the CDBG Commission There are very low reserves and 2015 990 illustrates a $200,000 loss. The budget is set at $1,276,856, when $1,470,739 was spent in 2015. How was this accomplished?  The $1,276,956, mentioned in the application on #19 is the 2017 Total Agency Budget and does not include depreciation expense of $158,377.  The $1,470,739 on the 990 does include depreciation expense of $158,377.  Depreciation expense is a direct result of our new facility which was completely financed through our capital campaign.  At beginning of 2015 we were approved to move $100,000 from our building reserve to general operating, this covered expenses over our budget. What is the long-term plan to secure funding to continue services?  Focus on donor acquisition, engagement and retention as well as efforts to discover and secure new funding sources through corporate mission sponsorship, donor cultivation, expanded corporate and community sponsorship programs, dedicated grant resource identification to diversify funding sources and creation of an annual donor stewardship plan.  Hired a fundraiser and grant writer (Development Director is retiring)  Board created Fundraising Committee, a seven member group that is engaging with potential community partners, and high-level local corporate donors/foundations.  Researching collaborative efforts with non-profit agencies who serve a similar population.  Reduce dependency on federal funding.  Eliminated an annual and expensive event (GALA) in 2017 to focus on diverse-audience “fundraisers”. A few of those events: o Grand Getaway Trip – Raffle, April-July o Concert in the Park, Liz Barnez, July o Chipping for Charities Golf Tournament – August o Family Night – with Comedian (Jeff Allen or Sam Adams) - September o Grand Getaway Trip – Raffle, August-October o Donor Appreciation Breakfast - November In summary, the strategies of recently developed plans are projected to result in a major decrease in the shortfall. These strategies provide a snapshot of current plans, however, the Board of Directors and the development team are working diligently to find and investigate new funding sources in addition to these campaigns and strategies. Is there a different delivery method that should be considered to decrease costs? Service delivery has been restructured twice over the last four years, including a focus on emergency, short term crisis management Crossroads core purpose and coordination of services with partner agencies for longer term safety and stability (education, employment, housing and child care) for clients. ATTACHMENT 6 3 Attachment 2 Reponses by Crossroads Safehouse to Questions Submitted by CDBG Commission FY2017 1. Long term health of any non-profit is the duty of the board. What changes have occurred on the board over the past 4 years? Changes to Officers? The officers of the board changed over the past 4 years, as has the makeup of the board members. Currently Donna Holmes, is the only member of the original officers from 2013. In 2016 she moved from the Vice-Chair role to the current Chairwomen role. We are currently participating in a four (4) week training offered by VOCA (Office for Victims of Crime)that their Training and Technical Assistance Center (OVC, TTAC) is piloting The training topic is National Victim Assistance Academy Effective Management Series, Developing and Managing a Board of Directors. The training will be used as we develop our board and fill the open positions on our board. 2. Who do you view as your primary fundraiser at this time? Fundraising does not fall only on the shoulders of our internal team of Fundraising Manager. Fundraising is also the board’s responsibility. There are currently seven (7) members of board actively participating in the Fundraising Committee. Together the Fundraising Manager and board are working on the 2017 strategic plan. The months of March and April are transition months as we our retiring Director of Development leaves and our Fundraising Manager assumes her role. The committee will work with the Fundraising Manager, giving contact and networking guidance as she approaches opportunities in the community to secure a variety of resources. Grant writing, research and development will continue to be the responsibility of the agency’s management team, the Executive Director, the Development Associate, and the Finance Director. 3. Aside from personnel changes, what strategic changes have you made in the way you operate to save money? What strategic changes have you made to increase fundraising? Strategic changes to save money: Payroll expenses are 78% of the budget. We run our operations on a skeleton staff now, as it was reported in our application that since 2014, we have reduced staff twice. However, in an effort to operate at capacity with this minimum staff and maintain the quality of service, we restructured our Volunteer Program, expanding volunteer recruitment efforts in the community, enhancing the training program, going from three trainings per year to seven, hired a new volunteer trainer and recruiter. This was to increase number of volunteers, primarily Shelter Support Volunteers – who are trained and act as advocates, actually taking shifts in shelter, taking crisis calls and helping residents. This was incredibly successful as we went from 3 of these Shelter Support Volunteers who took two-hour shifts last year, to 13 volunteers taking 2-4 hour shifts, reducing, in aggregate summary, the equivalent of one full time staff. This new Volunteer Program concept also recruited more volunteers to make Food Bank runs, four times per week which took the responsibly off shelter staff, leaving them in shelter for coverage. Crossroads receives large in-kind donation on a daily basis. A group of Boutique volunteers has grown to six people, who come into shelter to sort and stock donations in our Boutique. Again, this relieves staff of this responsibility allowing them to perform their case management duties. Strategic changes to increase funding: The Fundraising Committee of the Board decided to eliminate the primary agency fundraising event (GALA) in 2017. The event historically has been successful, however ATTACHMENT 6 4 the ROI the last three years has been decreasing steadily. The committee has chosen to focus on a variety of fundraising events and target audiences through 2017. Six primary events are planned: o Grand Getaway Trip – Raffle, April-July o Concert in the Park, Liz Barnez, July o Chipping for Charities Golf Tournament – August o Family Night – with Comedian (Jeff Allen or Sam Adams) - September o Grand Getaway Trip – Raffle, August-October o Donor Appreciation Breakfast - November In addition, the board and the fundraising committee are reaching out to the business community to present our newly developed Mission Sponsorship concept. 4. Have you coordinated with other non-profits in the past year as a way of increasing capacity without increasing costs? Crossroads has collaborative and cooperative relationships with many local and state non-profits. Primarily, the relationships are focused to provide a wrap-around approach for victims and their families, such as a hand-off to the next step for housing as a victim and family leave shelter. Coordinated agency referrals increase our capacity to fully serve victims with no a zero cost impact. However, The Board Chair, Donna, in February and March visited the following nonprofits and reviewed their models such as the Murphy Center in Fort Collins, the Rose Anthem Center in Denver and the Life Center in Loveland. She feels the logical next step for Crossroads Safehouse is to collaborate with other local nonprofits to share resources such as HR, Payroll, and administration to name a few. Donna intends to continue pursuit of this vision by hosting an upcoming spring board meeting at the Life Center in Loveland to engage the rest of the board in the concept of Crossroads modeling a similar project in Fort Collins. ATTACHMENT 6 -1- RESOLUTION 2017-042 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING THE PROGRAMS AND PROJECTS THAT WILL RECEIVE FUNDS FROM THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, THE HOME INVESTMENT PARTNERSHIPS PROGRAM, THE CITY’S AFFORDABLE HOUSING FUND, AND THE CITY’S HUMAN SERVICES PROGRAM WHEREAS, the Community Development Block Grant (CDBG) Program and the Home Investment Partnerships (HOME) Program are ongoing grant administration programs funded by the Department of Housing and Urban Development (HUD); and WHEREAS, the City has received CDBG Program funds since 1975 and HOME program funds since 1994; and WHEREAS, the City Council has budgeted General Fund and Keep Fort Collins Great (KFCG) dollars in the Affordable Housing Fund (AHF) and the Human Services Program (HSP) for use in assisting affordable housing programs and projects and community development activities; and WHEREAS, on January 18, 2000, the City Council approved Resolution 2000-013, formally adopting a competitive process for the allocation of City financial resources to affordable housing programs and projects and community development activities; and WHEREAS, on January 20, 2015, the City Council approved Resolution 2015-009, adopting a revised competitive process that changed from two annual funding cycles, in the spring and fall, to one funding cycle in the spring, with the fall funding cycle being optional and used only when funds are available that were not allocated in the spring or were returned to the City; and WHEREAS, the CDBG Commission reviewed 45 applications for the 2017 funding cycle, listened to presentations by the applicants, and asked clarifying questions. WHEREAS, on April 13, 2017, the CDBG Commission met for the purpose of preparing a recommendation to the City Council as to which programs and projects should be funded with FY2017 CDBG, HOME, HSP and AHF funds as well as CDBG Reconciled Funds, and FY2016 HOME Program Income and Uncommitted Funds; and WHEREAS, as required by HUD regulations, a 30-day comment period began on April 17, 2017 and ended on May 16, 2017, and to date no comments have been received; and WHEREAS, the City Council has considered the recommendations of the CDBG Commission and has determined that the City’s 2017 allocation should be made as set out in this Resolution. -2- NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That City staff is hereby authorized to submit an application to HUD based on the following recommended funding allocations: Planning and Administration Category Applicant Project/Program Funding Request Recommended Funding Unfunded Balance Percent of Request Funded City of Fort Collins: CDBG Administration/Planning $142,483 $142,483 $0 100% City of Fort Collins: HOME Administration/Planning $59,993 $59,993 $0 100% Administration/Planning Total $202,476 $202,476 $0 100% Housing & Public Facility Category Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded DMA Plaza: Rehabilitation $1,000,000 $1,000,000 $0 100% Habitat for Humanity: Harmony Cottages $400,000 $400,000 $0 100% Hendricks Communities: Northern Hotel $425,000 $425,000 $0 100% Housing Catalyst: Village on Horsetooth $1,125,000 $1,125,000 $0 100% Neighbor to Neighbor: Clearwater Roof and Sealing Exterior $24,000 $24,000 $0 100% United Way of Larimer County: Pine Street Facility Roof Replacement & Masonry Repair $57,665 $0 $57,665 0% Housing & Public Facility Total $3,031,665 $2,974,000 $57,665 Public Service Category Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded -3- Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded B.A.S.E. Camp: Childcare Scholarships $70,000 $50,000 $20,000 71% Bike Fort Collins: Upshift-Supporting Opportunity Through Bikes $8,880 $0 $8,880 0% Boys & Girls Clubs of Larimer County: Great Futures Start Here $30,000 22,000 $8,000 73% CASA Program: Court Appointed Special Advocates $31,429 $13,500 $17,929 43% CASA Program: Harmony House Supervised Visitation $31,046 $15,000 $16,046 48% Catholic Charities: Senior Services $35,000 $25,000 $10,000 71% Catholic Charities: The Mission Shelter $70,000 $30,000 $40,000 43% ChildSafe Colorado: Child Sexual Abuse Treatment Program $40,000 $37,000 $3,000 93% Colorado Health Network : Northern Colorado AIDS Project (NCAP) $7,500 $7,500 $0 100% Crossroads Safehouse: Advocacy Project $118,727 $40,634 $78,093 34% Disabled Resource Services: Access to Independence $31,116 $30,000 $1,116 96% Elderhaus Adult Day Program: Community Based Therapeutic Care $53,000 $39,976 $13,024 75% Ensight Skills Center: Low Vision Training Program $30,733 $0 $30,733 0% Food Bank for Larimer County: Kids Café $33,000 $23,500 $9,500 71% Health District of Northern Larimer County: Dental Connections $36,500 $18,500 $18,000 51% Heart of the Rockies, Kids at Heart: Fundango $22,721 $0 $22,721 0% Homeless Gear: Murphy Center Programs $36,000 $30,000 $6,000 83% -4- Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded Project Self-Sufficiency: Creating Pathways to Self-Sufficiency $30,000 $30,000 $0 100% Project Self-Sufficiency: Healthy Families Program $30,000 $0 $30,000 $0 RVNA/CO Visiting Nurse Association: In Home Support $35,000 $20,000 $15,000 57% Respite Care: Childcare Scholarships $35,000 $31,000 $4,000 89% SAVA Center: Sexual Assault Victim Services $50,000 $25,459 $24,541 51% SummitStone Health Partners: Community Behavioral Health Treatment Program $27,200 $25,000 $2,200 92% SummitStone Health Partners: Mental Health Services at the Murphy Center $27,200 $18,000 $9,200 66% Teaching Tree Early Childhood Learning Center: Childcare Scholarships $60,000 $49,000 $11,000 82% Team Fort Collins dba TEAM Wellness and Prevention: Pay it Forward-Alcohol Level II Classes $34,050 $0 $34,050 0% The ARC of Larimer County: Neuropsychiatric Evaluations for I/DD Populations $20,000 $0 $20,000 0% The Center for Family Outreach: Low-Income Scholarship Program $20,000 $0 $20,000 0% The Family Center/La Familia: Childcare Scholarship Program $50,000 $40,000 $10,000 80% The Growing Project: Community Food Production, Education and Distribution Program $25,000 $0 $25,000 0% The Matthews House: Empowering Youth Program $35,000 $19,000 $16,000 54% Turning Point Center for Youth and Family Development: Crisis Intervention Services -5- Section 3. That, subject to the appropriation of funds by the City Council, the City Manager is hereby authorized to execute any agreements necessary to implement the funding allocations described herein on term and conditions consistent with this Resolution, along with such additional terms and conditions as the City Manager, in consultation with the City Attorney, deems necessary or appropriate to protect the interests of the City. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 16th day of May, A.D. 2017. _________________________________ Mayor ATTEST: _____________________________ City Clerk -1- ORDINANCE NO. 066, 2017 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE IN THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND WHEREAS, the City estimates it will receive in federal fiscal year 2017-2018 unanticipated revenue in the form of federal Community Development Block Grant (“CDBG”) funds from the Department of Housing and Urban Development (HUD) totaling $712,415; and WHEREAS, the City also has discovered $483,452 of unprogrammed CDBG funds through a reconciliation with the federal Integrated Disbursement & Information System (IDIS); and WHEREAS, on May 16, 2017, the City Council adopted Resolution 2017-042, approving the CDBG Commission’s recommendation as to which programs and projects should receive CDBG funds in the 2017 funding cycle; and WHEREAS, Article V, Section 9, of the City Charter permits City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of all unanticipated CDBG grant and other revenue as described herein will not result in total appropriations in excess of the current estimate of actual and anticipated revenues for fiscal year 2017; and WHEREAS, Article V, Section 11, of the City Charter provides that federal grant appropriations shall not lapse if unexpended at the end of the budget year until the expiration of the federal grant. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from unanticipated grant revenue in the federal fiscal year 2017-2018 from HUD into the Community Development Block Grant Fund, the sum of SEVEN HUNDRED TWELVE THOUSAND FOUR HUNDRED FIFTEEN DOLLARS ($712,415), upon receipt thereof for federal fiscal year 2017-2018 Community Development Block Grant projects. Section 3. That there is hereby appropriated for expenditure from unanticipated revenue from a reconciliation of funding between the City JDE system and the federal IDIS system into the Community Development Block Grant Fund, the sum of FOUR HUNDRED -2- EIGHTY-THREE THOUSAND FOUR HUNDRED FIFTY-TWO DOLLARS ($483,452), for approved Community Development Block Grant projects. Introduced, considered favorably on first reading, and ordered published this 16th day of May, A.D. 2017, and to be presented for final passage on the 6th day of June, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 6th day of June, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk -1- ORDINANCE NO. 067, 2017 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE IN THE HOME INVESTMENT PARTNERSHIPS FUND WHEREAS, the Home Investment Partnership Program (the “HOME Program”) was authorized by the National Affordable Housing Act of 1990 to provide funds in the form of Participating Jurisdiction Grants for a variety of housing-related activities that would increase the supply of decent, safe, and affordable housing; and WHEREAS, on March 1, 1994, the City Council adopted Resolution 1994-092 authorizing the Mayor to submit to the Department of Housing and Urban Development (“HUD”) a notification of intent to participate in the HOME Program; and WHEREAS, on May 26, 1994, HUD designated the City as a Participating Jurisdiction in the HOME Program, allowing the City to receive an allocation of HOME Program funds as long as Congress re-authorizes and continues to fund the program; and WHEREAS, the City estimates it will receive in federal fiscal year 2017-2018 unanticipated revenue of $406,927 in HOME Program funds from HUD; and WHEREAS, the City has also received unanticipated HOME Program program income in the amount of $306,643; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, do not exceed the then current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the HOME Program funds as described herein will not cause the total amount appropriated in the HOME Program Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during the 2017 fiscal year; and WHEREAS, Article V, Section 11, of the City Charter provides that federal grant appropriations shall not lapse if unexpended at the end of the fiscal year until the expiration of the federal grant. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. -2- Section 2. That there is hereby appropriated for expenditure from unanticipated revenue in the federal fiscal year 2017-2018 in the HOME Program Fund the sum of FOUR HUNDRED SIX THOUSAND NINE HUNDRED TWENTY-SEVEN DOLLARS ($406,927), upon receipt from federal fiscal year 2017-2018 HOME Participating Jurisdiction Grant Funds. Section 3. That there is hereby appropriated for expenditure from unanticipated program income revenue, upon receipt thereof, in the HOME Program Fund the sum of THREE HUNDRED SIX THOUSAND SIX HUNDRED FORTY-THREE DOLLARS ($306,643), for approved HOME Program projects. Introduced, considered favorably on first reading, and ordered published this 16th day of May, A.D. 2017, and to be presented for final passage on the 6th day of June, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 6th day of June, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk $30,000 $12,500 $17,500 42% Voices Carry Child Advocacy Center: Victim Services $25,000 $22,000 $3,000 88% Volunteers of America: Home Delivered Meal Service $38,500 $34,000 $4,500 88% Public Service Total $1,457,602 $859,069 $598,533 59% Homeless Gear: Homeless Gear Programs $35,000 $33,000 $2,000 94% Larimer County Partners: One to One Mentoring $15,000 $0 $15,000 0% Neighbor to Neighbor: Homelessness Prevention & 1 st Month’s Rent $80,000 $80,000 $0 100% Neighbor to Neighbor: Housing Counseling $60,000 $32,500 $27,500 54% Balance Percent of Request Funded Alliance for Suicide Prevention: Suicide Prevention & Mental Health Education $10,000 $5,000 $5,000 50% 6. Memo to Crossroads Safehouse (PDF) Respite Care: Childcare Scholarships $35,000 $31,000 $4,000 89% SAVA Center: Sexual Assault Victim Services $50,000 $25,459 $24,541 51% SummitStone Health Partners: Community Behavioral Health Treatment Program $27,200 $25,000 $2,200 92% SummitStone Health Partners: Mental Health Services at the Murphy Center $27,200 $18,000 $9,200 66% Teaching Tree Early Childhood Learning Center: Childcare Scholarships $60,000 $49,000 $11,000 82% Team Fort Collins dba TEAM Wellness and Prevention: Pay it Forward-Alcohol Level II Classes $34,050 $0 $34,050 0% The ARC of Larimer County: Neuropsychiatric Evaluations for I/DD Populations $20,000 $0 $20,000 0% The Center for Family Outreach: Low- Income Scholarship Program $20,000 $0 $20,000 0% The Family Center/La Familia: Childcare $50,000 $40,000 $10,000 80% Alliance for Suicide Prevention: Suicide Prevention & Mental Health Education $10,000 $5,000 $5,000 50% B.A.S.E. Camp: Childcare Scholarships $70,000 $50,000 $20,000 71% Bike Fort Collins: Upshift-Supporting Opportunity Through Bikes $8,880 $0 $8,880 0% Boys & Girls Clubs of Larimer County: Great Futures Start Here $30,000 22,000 $8,000 73% CASA Program: Court Appointed Special Advocates $31,429 $13,500 $17,929 43% CASA Program: Harmony House Supervised Visitation $31,046 $15,000 $16,046 48% Catholic Charities: Senior Services $35,000 $25,000 $10,000 71% Catholic Charities: The Mission Shelter $70,000 $30,000 $40,000 43% ChildSafe Colorado: Child Sexual Abuse Treatment Program $40,000 $37,000 $3,000 93% $200,000 $0 $0 $0 $200,000 $0 HSP FY2017 GF $371,601 $0 $0 $371,601 $0 $0 HSP FY2017 KFCG $368,047 $0 $0 $368,047 $0 $0 Total Available Funding $4,233,039 $142,483 $59,993 $859,069 $3,145,480 $26,014 The City received 45 housing, public facility and public service applications totaling $4,489,267. In the housing and public facility category, 6 proposals were received totaling $3,031,665. Five were housing and one was for public facility. In the Public Service category 39 applications were received totaling $1,457,602. There is a shortage in public service dollars of $598,533. Staff requested $202,476 of CDBG and HOME dollars for program administration. The following table summarizes the amount of funding requests compared to the amount of funding available for each of the categories: