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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 01/02/2018 - FIRST READING OF ORDINANCE NO. 004, 2018, APPROPRIAgenda Item 9 Item # 9 Page 1 AGENDA ITEM SUMMARY January 2, 2018 City Council STAFF Nicole Hahn, Civil Engineer II Kyle Lambrecht, Civil Engineer Chris Van Hall, Legal SUBJECT First Reading of Ordinance No. 004, 2018, Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the Harmony and Strauss Cabin Intersection Project and Transferring Appropriations from the Capital Projects Fund to the Cultural Services and Facilities Fund for Art in Public Places EXECUTIVE SUMMARY The purpose of this item is to appropriate $891,000 of prior year reserves in the Transportation Capital Expansion Fee Fund and authorize the transfer of appropriations from the Transportation Capital Expansion Fee Fund into the Capital Project Fund for the Harmony and Strauss Cabin Intersection Improvement Project. In addition, this item will transfer $8,760 in prior year reserves from the Transportation Fund to the Capital Projects Fund for the purpose of transfer to the Cultural Services and Facilities Fund for Art in Public Places. This project will construct road and intersection improvements, utility relocations, and fully signalize the intersection of Harmony Road and Strauss Cabin Road. The project will install southbound left and right turn lanes, pork chop islands, and American’s with Disabilities Act (ADA) accessible sidewalk connections. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The Harmony 23 development, located on the southwest corner of Harmony and Strauss Cabin Road, is currently under construction. The traffic that will accompany the development warrants signalization of the intersection. The development will construct the infrastructure improvements on the southern half of the intersection. Due to complexities on the north side of the intersection that were out of the project scope for the development, the City has partnered with the developer to complete the intersection improvements and ensure the ultimate buildout of the signal is installed. The City of Fort Collins Natural Areas fronts both the northwest and northeast quadrant of the intersection, and are not likely to develop. The City’s portion of the project is in the preliminary design phase and is currently estimated to begin construction in April. CITY FINANCIAL IMPACTS This Ordinance will appropriate $891,000 in Transportation Capital Expansion Fee funding for construction, right-of-way acquisition, and utility relocations. This improvement will add capacity to the intersection, warranting the use of Transportation Capital Expansion Fee funds. This Ordinance will also appropriate $8,760 Agenda Item 9 Item # 9 Page 2 in the Transportation Fund funding for Art in Public Places as required by Section 23-304 of the City Code. The following table outlines funding needs per project activity: Activity Engineer’s Estimate Construction $576,000 Utility Relocation $100,000 Signalization $200,000 Right of Way $15,000 Total Construction Cost: $891,000 Art in Public Places $8,760 Total Project Cost $899,760 (Note that expenses for right of way are not subject to the APP calculation.) The signal will be maintained by City of Fort Collins Traffic Operations using the existing maintenance budget. BOARD / COMMISSION RECOMMENDATION The project will go to the Transportation Board and the Natural Areas board for comment following the preliminary design phase. PUBLIC OUTREACH Numerous public meetings were held as part of the development process for the Harmony 23 project, and plans for the signalization were brought to these meetings. The project team is currently working on a project website through the Engineering home page as the first resource for public outreach. A detailed communication plan is being developed and will be implemented with the preliminary design phase through construction. The communication plan will highlight milestone dates, affected interests and specific outreach methods. The project team will host a public open house prior to beginning construction and keep the project website updated with current design information. ATTACHMENTS 1. Location Map (PDF) Strauss Cabin Rd E Harmony Rd !"`$ Harmony Project and Strauss Location Cabin Signalization Map Printed: December 19, 2017 Path: S:\Engineering\Projects\Capital Projects\Maps\Harmony_Strauss Cabin\AIS Project Location Map.mxd Legend Project Location ³ 0 500 1,000 1,500 2,000 Feet ATTACHMENT 1 -1- ORDINANCE NO. 004, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE TRANSPORTATION CAPITAL EXPANSION FEE FUND AND THE TRANSPORTATION FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE TRANSPORTATION CAPITAL EXPANSION FEE FUND AND THE TRANSPORTATION FUND INTO THE CAPITAL PROJECT FUND FOR THE HARMONY AND STRAUSS CABIN INTERSECTION PROJECT AND TRANSFERRING APPROPRIATIONS FROM THE CAPITAL PROJECT FUND TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, this project will construct road and intersection improvements, utility relocations, and fully signalize the intersection of Harmony Rd and Strauss Cabin Rd. The project will install southbound left and right turn lanes, pork-chop islands, ADA accessible sidewalk connections; and WHEREAS, the Harmony 23 development located on the Southwest corner of Harmony and Strauss Cabin is currently under construction and the traffic that will accompany the development warrants signalization of the intersection; and WHEREAS, due to complexities on the North side of the intersection that were out of the project scope for the development, the City has partnered with the developer to complete the intersection improvements and ensure the ultimate build out of the signal is installed; and WHEREAS, the signal will be maintained by City Traffic Operations using the existing maintenance budget; and WHEREAS, this Ordinance will appropriate $891,000 in Transportation Capital Expansion Fee funding for construction, right-of-way acquisition, and utility relocations; and WHEREAS, this Ordinance will appropriate $8,760 in the Transportation Fund for Art in Public Places (“APP”) for the project, as project costs of $876,000 are applicable for APP; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, City staff have determined that the appropriations as described herein are available and previously unappropriated in the Transportation Capital Expansion Fee Fund and the Transportation Fund; and WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for -2- which the transferred funds are to be expended remains unchanged; the purpose for which the funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and WHEREAS, this project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from reserves in the Transportation Capital Expansion Fee Fund for transfer to the Capital Projects Fund the sum of EIGHT HUNDRED NINETY-ONE THOUSAND DOLLARS ($891,000) for the Harmony and Strauss Cabin Intersection Project and appropriated therein. Section 3. That there is hereby appropriated for expenditure from reserves in the Transportation Fund for transfer to the Capital Projects Fund the sum of EIGHT THOUSAND SEVEN HUNDRED SIXTY DOLLARS ($8,760) for the Harmony and Strauss Cabin Intersection Project and appropriated therein. Section 4. That the unexpended appropriated amount of SIX THOUSAND EIGHT HUNDRED THIRTY-THREE DOLLARS ($6,833) in the Capital Projects Fund – Harmony and Strauss Cabin Intersection Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for Art in Public Places projects. Section 5. That the unexpended appropriated amount of ONE THOUSAND NINE HUNDRED TWENTY-SEVEN DOLLARS ($1,927) in the Capital Projects Fund – Harmony and Strauss Cabin Intersection Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. Introduced, considered favorably on first reading, and ordered published this 2nd day of January, A.D. 2018, and to be presented for final passage on the 16th day of January, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk -3- Passed and adopted on final reading on the 16th day of January, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk