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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 04/03/2018 - FIRST READING OF ORDINANCE NO. 047, 2018, APPROPRIAgenda Item 6 Item # 6 Page 1 AGENDA ITEM SUMMARY April 3, 2018 City Council STAFF Kyle Lambrecht, Civil Engineer Timothy Kemp, Civil Engineer III Chris Van Hall, Legal SUBJECT First Reading of Ordinance No. 047, 2018, Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the East Prospect Road Improvements Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to appropriate $600,000 into the Capital Project Fund for the East Prospect Road Improvements Project. In addition, this item will authorize the transfer of $6,000, one percent of the appropriated funds, from the Capital Project Fund to the Cultural Services and Facilities Fund for Art in Public Places. This project will reconstruct East Prospect Road as a four-lane arterial roadway from Sharp Point Drive to Interstate-25 (I-25) western frontage road as identified on the City’s Master Street Plan. Improvements include the addition of two travel lanes, bike lanes, pedestrian facilities, utility improvements, intersection improvements at Prospect Road and Summitview Drive, and landscaped medians and parkways. This project will complement the Colorado Department of Transportation’s (CDOT) I-25 and Prospect Road Interchange improvements planned to begin construction in 2019. Appropriated funds will enable the initiation of the design process for the project. Construction funds have not yet been identified. Staff anticipates an overall project budget of $4,000,000 and an anticipated construction start date of 2020. Staff anticipates the completion of both projects in 2021. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION CDOT will begin improvements to I-25 in Northern Colorado in 2018. As no interchange improvements were initially included in the CDOT project, City staff initiated discussions with CDOT to reconstruct the I-25 and Prospect Road Interchange. CDOT’s plans now include the design and reconstruction of this interchange, a critical gateway into the City of Fort Collins. The interchange and the section of East Prospect Road between Sharp Pointe Drive and I-25’s western frontage road are severely congested at peak periods of travel. Existing and planned developments near the interchange will further exacerbate the congestion and safety for multimodal travel. The reconstruction of the interchange from its current configuration to a four-lane interchange will address these concerns. The congestion mitigation and safety benefits of the reconstructed interchange will not be fully recognized unless improvements to the section of Prospect Road are also addressed. Recognizing the benefits of designing roadway improvements to East Prospect Road in conjunction with the interchange improvements, staff has identified $598,680 in Transportation Capital Expansion Fee (TCEF) funds to initiate the design phase of the Agenda Item 6 Item # 6 Page 2 project. The use of TCEF funds, a one-time impact fee collected from development to fund growth-related transportation improvements, to support this project is appropriate as the project will increase the vehicular and multimodal capacity along East Prospect Road. Plan Fort Collins, the City’s comprehensive planning document, has identified the reconstruction of Prospect Road between Sharp Point Drive and I-25 as an important project to improve the existing transportation network. In addition, Prospect Road is one of four entry points into the City from I-25 as well as the signed entrance for Colorado State University. The project team has identified the following project goals: • Improve safety for vehicle, bicycle, pedestrian and other multi-modal travel • Reduce congestion for vehicle travel • Incorporate applicable existing improvements into the project The City has invested a significant amount of funds along the Prospect Road Corridor over the last several years, including improvements at the Prospect/College Intersection, the Prospect/Timberline Intersection, and new bridges within the project limits. These bridges were constructed to accommodate a four-lane arterial roadway. The project will also incorporate the raised medians and additional pavement width between the Poudre River Bridge and Summitview Drive into the overall design. New improvements include the addition of two travel lanes, bike lanes, pedestrian facilities, utility improvements, intersection improvements at Prospect Road and Summitview Drive, and landscaped medians and parkways. CDOT anticipates the construction of the interchange to be completed in 2021. Given CDOT’s design and construction schedule for the interchange improvements, staff is requesting funding to initiate the project prior to the 2019/2020 Budgeting for Outcomes (BFO) process to coordinate the two projects. Staff will also use these funds to develop a preliminary level cost estimate to construct the improvements as construction funding has not yet been identified. Staff plans to submit an offer in the 2019/2020 BFO process to enable construction of the project, with the goal being completing the Prospect Road improvements prior to the completion of the CDOT interchange. Per City Code Section 23-304, all appropriations for construction projects estimated to cost over $250,000 shall include an amount equal to one percent of the estimated cost for works of art. The total Art in Public Places funds to be appropriated is $6,000. This item will transfer $4,680 of the Art in Public Places Program obligations from TCEF funds. Staff has identified the Transportation Reserves to provide the additional $1,320 for long-term maintenance of the art. CITY FINANCIAL IMPACTS This action will appropriate $600,000 into the Capital Projects Fund – East Prospect Road Improvements Project. In addition, $6,000 will be transferred from the Capital Projects Fund into the Cultural Services and Facilities Fund for Art in Public Places. The following is a summary of funds to be appropriated with this action: Funds to be Appropriated with this Action Transportation Capital Expansion Fee Funds $598,680 Transportation Reserves $1,320 Total Funds to be Appropriated per this Action $600,000 Transfer to Art in Public Places $6,000 Staff anticipates the appropriated funds will enable the completion of preliminary engineering plans and the development of a preliminary cost estimate. The current overall project budget is $4,000,000. Staff will use the preliminary cost estimate to further refine the overall project budget as construction funds have not yet been identified. Staff plans to submit an offer in the 2019/2020 BFO Process to enable construction of the project. Agenda Item 6 Item # 6 Page 3 BOARD / COMMISSION RECOMMENDATION Staff plans to present to the Transportation Board for comments as the project proceeds through the design phase. In addition, staff plans to present status updates to the Art in Public Places Board and the Bicycle Advisory Committee. PUBLIC OUTREACH This project will develop and implement a unique communication and outreach plan with the intent to develop a context sensitive design meeting both short term needs and long-term goals. ATTACHMENTS 1. Location Map (PDF) ÕZYXW !"`$ E Drake Rd S Timberline Rd E Mulberry St E Prospect Rd Zi e gler Rd E Lincoln A ve S Sum m it View Dr Sh a rp Poin t Dr City of Fort Collins East Prospect Road Improvements Printed: March 05, 2018 Path: S:\Engineering\Projects\Capital Projects\Maps\Prospect_Sharp Point to I-25\E Prospect Road Improvements TCEF AIS.mxd /0 1,000 2,000 4,000 6,000 8,000 Feet Legend Project Location ATTACHMENT 1 -1- ORDINANCE NO. 047, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE TRANSPORTATION CAPITAL EXPANSION FEE FUND AND THE TRANSPORTATION FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE TRANSPORTATION CAPITAL EXPANSION FEE FUND AND THE TRANSPORTATION FUND INTO THE CAPITAL PROJECT FUND FOR THE EAST PROSPECT ROAD IMPROVEMENTS PROJECT AND TRANSFERRING APPROPRIATIONS FROM THE CAPITAL PROJECT FUND TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the Colorado Department of Transportation (“CDOT”) will begin improvements to I-25 in Northern Colorado in 2018 (the “CDOT Project”); and WHEREAS, no interchange improvements were initially included in the CDOT Project, however, CDOT’s plans now include the design and reconstruction of the I-25 and Prospect Road Interchange (the “Interchange”), which Interchange is a critical gateway into the City; and WHEREAS, the Interchange and the section of East Prospect Road between Sharp Point Drive and I-25’s western frontage road are severely congested at peak period of travel and existing and planned developments near the interchange will further exacerbate the congestion and safety for multimodal travel; and WHEREAS, reconstructing the Interchange from its current configuration to a four-lane interchange and designing roadway improvements to East Prospect Road in conjunction with CDOT’s design of the CDOT Project (the “City Project”) will have benefits to the City and address some of the above concerns; and WHEREAS, staff has identified $598,680 in Transportation Capital Expansion Fee (“TCEF”) funds to initiate the design phase of the City Project; and WHEREAS, the use of the TCEF fees on the City Project will fund growth-related transportation improvements; and WHEREAS, this appropriation benefits public health, safety and welfare of the citizens of Fort Collins and serves the public purpose of enhancing roadways and other transportation related infrastructure; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and -2- WHEREAS, the Financial Officer has determined that the appropriations as described herein are available and previously unappropriated in the Transportation Capital Expansion Fee Fund and the Transportation Fund; and WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for which the transferred funds are to be expended remains unchanged; the purpose for which the funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and WHEREAS, this project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from reserves in the Transportation Capital Expansion Fee Fund for transfer to the Capital Projects Fund the sum of FIVE HUNDRED NINETY-EIGHT THOUSAND SIX HUNDRED EIGHTY DOLLARS ($598,680) for the East Prospect Road Improvements Project and appropriated therein. Section 3. That there is hereby appropriated for expenditure from reserves in the Transportation Fund for transfer to the Capital Projects Fund the sum of ONE THOUSAND THREE HUNDRED TWENTY DOLLARS ($1,320) for the East Prospect Road Improvements Project and appropriated therein. Section 4. That the unexpended appropriated amount of FOUR THOUSAND SIX HUNDRED EIGHTY DOLLARS ($4,680) in the Capital Projects Fund - East Prospect Road Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for Art in Public Places projects. Section 5. That the unexpended appropriated amount of ONE THOUSAND THREE HUNDRED TWENTY DOLLARS ($1,320) in the Capital Projects Fund - East Prospect Road Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. -3- Introduced, considered favorably on first reading, and ordered published this 3rd day of April, A.D. 2018, and to be presented for final passage on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk