Loading...
HomeMy WebLinkAboutCOUNCIL - COMPLETE AGENDA - 06/13/2017 - COMPLETE AGENDACity of Fort Collins Page 1 Wade Troxell, Mayor Council Information Center (CIC) Gerry Horak, District 6, Mayor Pro Tem City Hall West Bob Overbeck, District 1 300 LaPorte Avenue Ray Martinez, District 2 Fort Collins, Colorado Ken Summers, District 3 Kristin Stephens, District 4 Cablecast on FCTV Channel 14 Ross Cunniff, District 5 and Channel 881 on the Comcast cable system Carrie Daggett Darin Atteberry Wanda Winkelmann City Attorney City Manager City Clerk The City of Fort Collins will make reasonable accommodations for access to City services, programs, and activities and will make special communication arrangements for persons with disabilities. Please call 221-6515 (TDD 224- 6001) for assistance. City Council Work Session June 13, 2017 6:00 PM  CALL TO ORDER. 1. Game Day Operations for the Colorado State University (CSU) Stadium. (staff: Martina Wilkerson, Fred Haberecht, CSU University Planner; 15 minute staff presentation; 1 hour discussion) The purpose of this item is to update Council on the planned management of game days at the new CSU on-campus stadium. Information on game day campus activities, operational plans for all modes of travel, parking, and mitigation to protect nearby neighborhoods will be discussed. 2. Residential Parking Permit Program (RP3) Overview. (staff: Seth Lorson, Laurie Kadrich; 10 minute staff presentation; 45 minute discussion) The purpose of this agenda item is to frame the issues, the goals, and history of the Residential Parking Permit Program (RP3) in advance of the August 8 Work Session. 3. City Revenue/Contingency Planning and Remaining 2017 Reappropriation Items. (staff: Mike Beckstead; 10 minute staff presentation; 45 minute discussion) The purpose of this work session is to convey the City’s budget contingency plan for sales tax softening and guidance on the remaining 2017 Reappropriation Items. Sales Tax results through May 2017 indicate a shortfall from budget. When use tax is included, the short fall to the General Fund is about $493k through May 2017. Other revenue line items are equal to or slightly ahead of budget in the General Fund except for timing on a few line items which are anticipated to end the year on budget. City of Fort Collins Page 2 As a result of a potential revenue shortfall if the rest of the year’s sales tax growth remains soft, the City Manager and Executive Leadership Team have been developing a Contingency Plan Framework for adjusting the City budget, in the event there is a revenue shortfall. Staff will review macro-economic indicators, year-to-date revenue and expenditures and a framework for budget adjustments if revenue continues to underperform vs. budget. Staff will also review the remaining 2016 reappropriation items for Council consideration.  OTHER BUSINESS.  ADJOURNMENT. DATE: STAFF: June 13, 2017 Martina Wilkinson, Civil Engineer Laurie Kadrich, Director of PDT WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION Game Day Operations for the Colorado State University (CSU) Stadium. EXECUTIVE SUMMARY The purpose of this item is to update Council on the planned management of game days at the new CSU on- campus stadium. Information on game day campus activities, operational plans for all modes of travel, parking, and mitigation to protect nearby neighborhoods will be discussed. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. What questions does Council have related to Game Day operations? 2. Does Council need any follow up information? BACKGROUND / DISCUSSION Bottom Line In response to the new on-campus stadium an intergovernmental agreement (IGA) between CSU and the City was created to guide responsibilities, improvements and planning for game day operations. Over the course of the past two years, a highly collaborative team of combined University and City staff have worked to implement the commitments within the IGA and operationalize game day planning. As the first events approach, focus areas are transportation to/from the game of all modes, parking, and neighborhood protection. It is important to note that refinements to the plans will occur throughout the season and beyond as assumptions become reality, and impacts are identified. The Stadium The construction of the stadium is nearing completion. The structure will be “substantially complete” in June, with finishing touches throughout July and August. The stadium is on time and on budget. Extensive community dialogue, outreach, open houses, communication and information to the CSU community, specific stakeholders, and the greater Fort Collins community have occurred. The resulting stadium, infrastructure improvements, and operational plans reflect that input. The first event will be a community open house on August 5th, followed by the first home football game on Saturday, August 26th. The Fortitude running race will occur on Labor Day with the 10k finish line in the stadium. Five additional home football games will take place in the fall of 2017. Infrastructure Improvements in Support of the New Stadium The IGA guided infrastructure improvements to support needs on game days, with a goal of identifying projects that will also have year-round benefits to CSU and the community. Extensive utility work has been completed on campus, more than 1,300 parking spaces built and sidewalk and bike lane improvements to fill in existing gaps in the multi-modal transportation system. 1 Packet Pg. 3 June 13, 2017 Page 2 At the edges of campus, the University has funded and constructed more than $25 million of infrastructure improvements. This included two bike/pedestrian grade separated crossings of city arterials, other enhanced pedestrian crossings, and in partnership with the City improvements to the College and Prospect intersection. Game Day On Campus Colorado State University is providing programmed areas and an enhanced game day experience zone to strongly encourage game day attendees to enjoy pre-game activities on campus. This includes areas for tailgating, and programming such as Ram Town and Ag Day, etc. The University remains open for non-game related needs. Specialized parking areas with permits have been set aside for non-game related personnel. Access to all areas of campus will be maintained for emergency services. Game Day Operations - Getting to and From the Game The City and CSU have worked closely to develop game day transportation plans. The focus is on supporting a multi-modal approach for attendees using typical assumptions applied to the specific character of Fort Collins. It is important to note that as with any large special event, congestion is to be expected and delays in and around the campus will occur.  Vehicles Attendees driving to the game will able to park on the main campus with a pass (pre-purchased with a ticket) for a specific lot, or park on the south campus for cash payment. Some lots on the main campus which are normally student housing parking lots will be used for game day parking and students will need to move their vehicles to other designated spaces on campus the day before a game. The “re-park” program is not unusual for on-campus stadiums. All major arterials will be open before and after games. Shields and Laurel will see the heaviest volumes when compared to normal rush hour volumes. Turning restrictions will occur, especially along Shields (with no-left turns allowed into and out of neighboring local streets to improve efficiency on Shields and minimize game day cut through traffic in neighborhoods). Some roads will be limited in their use including Lake (bus, pedestrian, and local access only), Whitcomb north of Prospect (bus, bike and pedestrian only), Centre Avenue between Prospect and South Campus (bus, bike pedestrian and local access only), and Rolland Moore Drive east of Shields (bus and local access only). Several roadways on campus will be contra-flowed (all inbound before game and all outbound after a game) including Hughes Way, Pitkin Avenue close to Shields and Meridian Avenue. A strong physical perimeter in the immediate vicinity of the stadium will be in place to prevent errant vehicles from entering pedestrian heavy areas.  Bicycles and Pedestrians It is assumed that as many as 25% of game attendees will walk or bike to the stadium from off-campus. The operations plan encourages cyclists to utilize major bike routes in the area (including Remington and the new Pitkin Low Stress Bike Network) and access campus via the three grade-separated crossings (east, south, and west side), at enhanced crossings on Laurel, or at other signalized intersections. Extensive bike parking is available on campus, with supplemental parking (including bike valet) to be supplied on game days.  Transit In addition to existing normal Saturday service, Transfort will be operating enhanced MAX service, a shuttle route to the South Campus parking lots, a shuttle route to West Elizabeth, and a shuttle to serve an ADA- accessible lot on Lake Street. The service frequencies and the number of operators and vehicles are set to 1 Packet Pg. 4 June 13, 2017 Page 3 accommodate as many as 5,000 game attendees. Service will begin 2 hours before the game, and the goal is to clear all attendees using transit within an hour after the game. Adjustments to the level of service may be made based on anticipated game attendance and other considerations. Costs for the enhanced service will be the responsibility of CSU per the Intergovernmental Agreement.  Other There are a number of additional transportation related details that City/CSU is finalizing. Among other things, this includes planning for major pedestrian flows on-campus between MAX and the stadium, locations for private shuttle drop off, and Uber / Lyft waiting areas. Protecting the Neighborhoods - Parking Staff has worked with neighborhoods within about one mile of the university campus to determine those that are interested in roadway parking restrictions for non-residents during major events. Six neighborhoods voted to participate in the program (Mantz, Old Fort Collins High, Sheeley, Western Heights, Lake Street, and Gigalad Way). The basics of the game day program is that only residents and up to two guest passes per home will be permitted to park on the street during football games or any events with an expected attendance of 12,000 or greater. All others will be ticketed. City Parking Services staff will be enforcing these restrictions and issuing $100 tickets for violations four hours prior to the start of an event until the end of the event. Pay for parking in existing private lots is not prohibited in City Code. Residential or commercial properties are allowed to accommodate game day parking and charge a fee for it. Zoning staff will track any complaints received during the first season and consider code changes if necessary. Parking on yards is covered under the City’s nuisance ordinance, but currently code allows a seven-day time frame for compliance. A code change would be necessary to enforce a one-day restriction. Zoning staff will track complaints during the first season and recommend code changes if necessary. Protecting the Neighborhoods - Noise, Parties and Tailgating The University is providing programmed areas and extensive events on campus to encourage game day attendees to tailgate on campus. Parties occurring on private property are legal, including business parking lots. There are no restrictions on alcohol on private property except for underage consumption. However, the City’s noise ordinance, nuisance gathering ordinance (including trash, urination, etc.), social host ordinance, public nuisance ordinance, trespassing and alcohol regulations are all applicable, including game days. (Noise from the stadium itself is exempt from the noise ordinance.) Open containers are not allowed in public places (including sidewalks and streets). Cutting through and/or walking/riding on private property is trespassing. Police services will be enforcing. The City and University staffs are working cooperatively to strongly encourage party registration through the City of Fort Collins. Significant outreach is occurring to highlight the benefits of registration to party hosts. Rambassadors (volunteers from throughout the community) will be utilized for additional community outreach and encouragement of stadium attendees to be good neighbors as they move through City neighborhoods. Monitoring of adjacent neighborhoods will occur after initial games to identify whether specific issues need to be addressed through targeted enforcement and/or future code changes. Game Day Staffing Staff from a variety of departments, agencies, and private parties will be utilized on game day. Police Services from both the City and CSU will be overseeing directing traffic in the roadways, Landmark and Traffic Masters (private firms) are contracted by CSU to support the event, event staff (‘yellow jackets’) will support crowd control at specific locations, Rambassadors will be available for outreach locations such as MAX stations, and numerous 1 Packet Pg. 5 June 13, 2017 Page 4 volunteers will also be utilized. Additional City staff will include parking services, code compliance and traffic engineers in the operations center. Emergency Management Law enforcement agencies have worked cooperatively to plan for potential emergency needs. This includes events that may occur at the stadium (severe weather, evacuations, etc.) or at other locations on campus during a stadium event. Federal agencies including Homeland Security have been involved in scenario planning. An emergency operations center will be staffed during games. Stadium Advisory Group (SAG) Included in the IGA was a commitment to the formation of a Stadium Advisory Group (SAG). The City and CSU together support and participate in the effort, and have jointly appointed nine community members to serve on the group. The group has met 17 times since it was convened in October 2015. The role of the SAG is to examine actual impacts and community interactions as the new stadium begins use. The SAG will occasionally present recommendations to the City and/or CSU regarding stadium issues that impact local residents, business owners, etc. The SAG is heavily involved in the Good Neighbor Fund, which is funding from CSU (up to $37,500 annually) to support efforts to lessen any undesirable or unanticipated effects on neighborhoods from the stadium. The SAG has finalized a grant application process, established criteria for evaluating proposals and has evaluated its first proposals for review. The SAG makes recommendations to CSU on allocation and disbursement of the fund. CSU maintains a website for SAG that includes all meeting agendas, minutes, presentation documents and information about the Good Neighbor Fund: <http://source.colostate.edu/stadium-advisory-group/>. Ongoing and Upcoming Tasks There is continuing work occurring throughout the summer. This includes finalizing game day details, coordinating transit routes with traffic patterns, assigning specific staff to various locations, working with Athletics on parking passes, etc. Off-site wayfinding signs for the new stadium are in process of being implemented, and final upgrades to the traffic signal systems in the area are being installed. Both CSU and City staff are committed to continuing the strong partnership and collaboration for game day operations. Monitoring, evaluation, and refinement of plans will be on-going, especially throughout the first few games. There will also be opportunities for check-ins with the community and adjacent neighborhoods to continue to work towards minimizing impacts of game day activities. Conclusion A tremendous amount of work has been undertaken by both City and CSU staff in preparation for the first game at the new stadium. There will no doubt be things that work well, and things that will need to be refined throughout the first season. Staffs from both entities are committed to continuous improvement for the game day experience for attendees and neighbors alike. ATTACHMENTS 1. Powerpoint presentation (PDF) 1 Packet Pg. 6 1 CSU Stadium Game Day Operations June 13, 2017 ATTACHMENT 1 1.1 Packet Pg. 7 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Questions for Council • What questions does Council have related to Game Day operations? • Does Council need any follow up information? 2 1.1 Packet Pg. 8 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) The Stadium 3 • On time, on budget • Substantial completion June 2017 1.1 Packet Pg. 9 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Public Outreach 4 24 months of Public Outreach • Public open houses • Campus communication • Community presentations • Stakeholder efforts • Information to ticket holders • Stadium Advisory Group • Tours 1.1 Packet Pg. 10 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Infrastructure Improvements On Campus 5 • Extensive utility work • Pitkin parking garage (450 spaces) • South campus surface lot (900 spaces) • Sidewalks / bike lanes (both improvements and filling in gaps) Laurel Shields Prospect College Lake 1.1 Packet Pg. 11 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Laurel Shields Lake Prospect College Infrastructure Improvements Off Campus 6 1.1 Packet Pg. 12 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) The First Events 7 • 1st home game – Oregon State • August 5th open house • Home game – Abilene Christian • 10k Race 1.1 Packet Pg. 13 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Game Day Operations On Campus 8 • Tailgating • Programmed areas • Emergency services • Security • Access • Rest of university is still open Prospect College Student Vehicle Tailgating Laurel Shields Ram Town Student Programmed Tailgating Lagoon Concert Area Season Tailgate Parking Single Game Tailgating Game Day Programming Ag Day Alumni Tailgating Corporate Tailgating 1.1 Packet Pg. 14 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Game Day Operations Getting To and From the Game 9 Vehicles (8,500 cars), 22,000 Bikes/Peds, 10,000 Transit, 5,000 Walkers on campus, 2,600 40,000 Game Attendance • Basis of Design = Mode Split and # of Parking Spaces • Assumptions • Vehicles: 55% 22,000 people (2.6 people /veh = 8,500 cars) • Bike / Walk 25% 10,000 people • Transit 13% 5,000 • On-campus 7% 2,600 1.1 Packet Pg. 15 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Game Day Operations Vehicles 10 Laurel Shields Prospect College Main Campus • 5,800 spaces • Student re-park • All pass parking • Controlled traffic flows • Contraflow lanes • Flexibility for dual lefts • Neighborhood street restrictions City Arterials • Shields/Laurel busy • Prospect open 1.1 Packet Pg. 16 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Game Day Operations Vehicles Drake 11 Shields Prospect College South Campus Parking • 2,700 spaces • Cash payment parking • Shuttle buses • Walking/biking along Center Avenue 1.1 Packet Pg. 17 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) 12 Game Day Operations Bicycles and Pedestrians 12 Pitkin Low Stress Network Loomis West Elizabeth Pitkin Low Stress Network Spring Creek Trail Remington Greenway Mason Trail • Cyclists to use major bike routes • Campus access at grade separations, enhanced crossings and/or signals 1.1 Packet Pg. 18 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Game Day Operations Transit 13 Laurel Shields College Drake Transfort • Enhanced MAX service • South Campus shuttle • Campus West shuttle • ADA parking shuttle • Base transit service Uber and Private Shuttles 1.1 Packet Pg. 19 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Protecting the Neighborhoods Parking 14 Residential Parking • Outreach • Where not to park • RP3 zones • Up to 2 guest passes • $100 game day fine Private Parking • Driveways • Private lots Laurel Shields Prospect College Mantz Old Fort Collins High Sheeley Western Heights Lake St Gilgalad Wy Gameday Enforcement Areas 1.1 Packet Pg. 20 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) 15 Applicable Ordinances • Noise • Nuisance gathering (trash etc.) • Social host • Public nuisance • Trespassing • Alcohol regulations Protecting the Neighborhoods Noise, Parties Etc. Encourage / Enforcement • Party registration process • Rambassadors • City of Fort Collins Police Services 1.1 Packet Pg. 21 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Stadium Advisory Group (SAG) 16 Commitment in IGA • Managed jointly by CSU / City • Nine jointly appointed community members • Purpose is to examine impacts / interactions of stadium / community • Review applications and recommends use of Good Neighbor Fund Example: Funding to support Rambassadors through Visit Fort Collins 1.1 Packet Pg. 22 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Ongoing Items 17 Ongoing Tasks • Stadium Wayfinding (off-site signage) • Finalize game day details, including staffing assignments Upcoming • Collaboration continues: monitor, evaluate and refine • Check-ins with neighborhood and community 1.1 Packet Pg. 23 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) Questions for Council • What questions does Council have related to Game Day operations? • Does Council need any follow up information? 18 1.1 Packet Pg. 24 Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium) DATE: STAFF: June 13, 2017 Seth Lorson, Transit Planner Laurie Kadrich, Director of PDT WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION Residential Parking Permit Program (RP3) Overview. EXECUTIVE SUMMARY The purpose of this agenda item is to frame the issues, the goals, and history of the Residential Parking Permit Program (RP3) in advance of the August 8 Work Session. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Should the program be limited in scope, in terms of geographical size and enforcement days/times? 2. Should the program be targeting a balanced occupancy in residential neighborhoods? 3. Have the pertinent issues been identified? BACKGROUND / DISCUSSION The Residential Parking Permit Program (RP3) was a recommendation of the 2013 Parking Plan and added to the City’s Municipal Code (Chapter 24, Article V). The program was formed in response to the difficulty of residents in finding on-street parking near their homes, primarily in the neighborhoods around downtown and CSU. In the ordinance, the stated purpose of the program is to reduce “unnecessary personal motor vehicle travel, noise, pollution, litter, crime and other adverse environmental impacts; promote improvements in air quality; reduce congestion and/or hazardous traffic conditions in the neighborhood; increase the use of public mass transit; protect residents from unreasonable burdens in gaining access to their property; preserve neighborhood living within an urban environment; maintain the convenience and attractiveness of urban residential living; preserve the residential character of the neighborhood and the property values therein; and safeguard the peace and tranquility of the neighborhood.” The first RP3 zone was created in 2013. The original rules contained the stipulation that a neighborhood must have an average a parking occupancy of 70% or greater (which is the industry standard for high occupancy in a residential area). If that threshold was met, a vote of residents would decide if the zone was implemented. The initial program attempted to customize each RP3 zone based on the neighborhood’s desires for zone boundaries, time-limited parking, and signs for parking restricted days and times. In 2015, staff identified a number of changes to make the process clearer and easier for residents and other stakeholders:  Consistent rules and enforcement in all RP3 zones. All zones (with the exception of Sheely) allow 2-hour parking for any vehicle, and enforcement on Monday-Friday, 8 a.m.-5 p.m. The purpose behind this change was to eliminate confusion over parking enforcement and to better accommodate guests and other visitors to the neighborhoods.  Participants in the vote must be property owners. In the past, renters (whom may only live there for one year or less) could participate in a vote, with long term implications for owners and future residents. The purpose behind this change was to ensure that the creation of a zone had sufficient long term support. 2 Packet Pg. 25 June 13, 2017 Page 2  A minimum of 50% of property owners must participate for the vote to be valid. In the past, participation was often less than 30% voting to implement the program. This change ensures sufficient owner support for the creation of a zone.  An easier method of obtaining resident and guest permits was implemented, in addition to allowing visitors to park within the allowable 2 hour period. Current Program Status RP3 has grown exponentially over the four years since its establishment. With the advent of every new zone, vehicles are migrating to the adjacent areas without restrictions. Thus, the last couple years have seen a great jump in the number of zones and parking spaces coming into the program. Year RP3 Zones Number of Parking Spaces Number of Permits Issued 2013 Spring Court 19 17 2014 Sheely, Mantz 646 302 2015 Old Prospect 157 118 2016 University North, Old Fort Collins High, Old Town West 2,262 983 2017 University East, Western Heights, Lake Street 1,096 478 Total 10 zones 4,180 1,898 In areas with RP3 zones, average parking occupancy has dropped to 36% after implementation of an RP3, down from an average of 85% before the formation of an RP3. RP3 Program Questions Staff receives regular communication through phone calls, emails, and public meetings from residents, property owners, and other stakeholders about the program. Satisfaction questionnaires have also been used to gather information from participating neighborhoods. Additionally, staff is interested in Council’s feedback on a few issues in order to craft the program as envisioned. The following list of questions was compiled from these feedback sources: 2 Packet Pg. 26 June 13, 2017 Page 3  Program size: Should the program’s geographical size (beyond neighborhoods adjacent to downtown and CSU) and enforcement role continue to grow?  Occupancy: Participating neighborhoods now have very low occupancy (36%) but areas directly outside the zone may have very high occupancy. Should the City be targeting more balanced occupancy?  Size of an individual RP3 zone: Should staff explore a minimum size for zone implementation?  Cost: Should the program be self-sustaining from a cost standpoint? ATTACHMENTS 1. Powerpoint presentation (PDF) 2 Packet Pg. 27 1 RP3 Overview Seth Lorson June 13, 2017 ATTACHMENT 1 2.1 Packet Pg. 28 Attachment: Powerpoint presentation (5660 : RP3 Overview) Overview Framing the issues to bring options to the August 8 work session: • Program Background and Improvements • Current Status • RP3 Program Questions 2 2.1 Packet Pg. 29 Attachment: Powerpoint presentation (5660 : RP3 Overview) Background 2013 - Parking Plan, Ordinance, BFO (KFCG) Purpose – Residents unable to find parking on-street near their homes, primarily around Downtown and CSU Ordinance – General framework for staff to develop the program 3 2.1 Packet Pg. 30 Attachment: Powerpoint presentation (5660 : RP3 Overview) Implementation • Neighborhood initiated program • Custom zones: boundaries, enforcement days and times, 2-hour • Occupancy threshold: 70% • Residents vote to implement program • Designed for routine parking spillover into residential areas 4 2.1 Packet Pg. 31 Attachment: Powerpoint presentation (5660 : RP3 Overview) Program Improvements • Consistency: Rules and enforcement same in all zones • Vote: greater participation to create zones • Vote: must be an owner to vote • Retract: created a process to remove RP3 zone. • User-friendly permit issuance: online 5 2.1 Packet Pg. 32 Attachment: Powerpoint presentation (5660 : RP3 Overview) Vote Participation Zone Total Units Total Votes “Aye” Votes Mantz (2014) 108 46 (42.6%) 32 (29.6%) Old Prospect (2015) 101 29 (28.7%) 21 (20.8%) Western Heights (2017) 96 56 (58%) 44 (45.8%) 6 2.1 Packet Pg. 33 Attachment: Powerpoint presentation (5660 : RP3 Overview) Current Status and Program Growth • 10 Weekday RP3 Zones • 3 zone expansions proposed • Many others interested • Occupancy: • Before RP3: 85% • Current: 36% • 6 CSU Stadium RP3 Zones 7 2.1 Packet Pg. 34 Attachment: Powerpoint presentation (5660 : RP3 Overview) 8 RP3 Growth - 2013 Spring Court 8 # Parking Spaces # Permits Issued 19 17 0 1000 2000 3000 4000 5000 2013 2014 2015 2016 2017 Parking Spaces Permits 2.1 Packet Pg. 35 Attachment: Powerpoint presentation (5660 : RP3 Overview) 9 RP3 Growth - 2014 Sheely Mantz 9 # Parking Spaces # Permits Issued 665 319 0 1000 2000 3000 4000 5000 2013 2014 2015 2016 2017 Parking Spaces Permits 2.1 Packet Pg. 36 Attachment: Powerpoint presentation (5660 : RP3 Overview) 10 RP3 Growth - 2015 Old Prospect 10 # Parking Spaces # Permits Issued 822 437 0 1000 2000 3000 4000 5000 2013 2014 2015 2016 2017 Parking Spaces Permits 2.1 Packet Pg. 37 Attachment: Powerpoint presentation (5660 : RP3 Overview) 11 RP3 Growth - 2016 Old Fort Collins High Old Town West University North 11 # Parking Spaces # Permits Issued 3084 1420 0 1000 2000 3000 4000 5000 2013 2014 2015 2016 2017 Parking Spaces Permits 2.1 Packet Pg. 38 Attachment: Powerpoint presentation (5660 : RP3 Overview) 12 RP3 Growth - 2017 12 # Parking Spaces # Permits Issued 4180 1898 0 1000 2000 3000 4000 5000 2013 2014 2015 2016 2017 Parking Spaces Permits 2.1 Packet Pg. 39 Attachment: Powerpoint presentation (5660 : RP3 Overview) 13 • Should the program be limited in scope? • Geographical size • Hours and days (24hrs, 7days) QUESTION 2.1 Packet Pg. 40 Attachment: Powerpoint presentation (5660 : RP3 Overview) RP3 Program Questions • Occupancy: Low occupancy in RP3 zones, high occupancy just outside the zones (“whack-a-mole”) • Size: Minimum zone size • Cost: Should the program be self-sustaining? 14 2.1 Packet Pg. 41 Attachment: Powerpoint presentation (5660 : RP3 Overview) RP3 Program Questions Whack-a-Mole: Streets with RP3 empty, adjacent streets full 15 2.1 Packet Pg. 42 Attachment: Powerpoint presentation (5660 : RP3 Overview) Occupancy Resident Only Parking 16 Public Access Parking Current Program 36% Current Program 36% Lack of availability >70% Lack of availability >70% 100% Occupancy 0% Occupancy Before RP3 85% Before RP3 85% ? 2.1 Packet Pg. 43 Attachment: Powerpoint presentation (5660 : RP3 Overview) QUESTIONS Should the program be targeting a balanced occupancy in residential neighborhoods? Have the pertinent issues been identified? 17 2.1 Packet Pg. 44 Attachment: Powerpoint presentation (5660 : RP3 Overview) THANK YOU 18 2.1 Packet Pg. 45 Attachment: Powerpoint presentation (5660 : RP3 Overview) DATE: STAFF: June 13, 2017 Mike Beckstead, Chief Financial Officer WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION City Revenue/Contingency Planning and Remaining 2017 Reappropriation Items. EXECUTIVE SUMMARY The purpose of this work session is to convey the City’s budget contingency plan for sales tax softening and guidance on the remaining 2017 Reappropriation Items. Sales Tax results through May 2017 indicate a shortfall from budget. When use tax is included, the short fall to the General Fund is about $493k through May 2017. Other revenue line items are equal to or slightly ahead of budget in the General Fund except for timing on a few line items which are anticipated to end the year on budget. As a result of a potential revenue shortfall if the rest of the year’s sales tax growth remains soft, the City Manager and Executive Leadership Team have been developing a Contingency Plan Framework for adjusting the City budget, in the event there is a revenue shortfall. Staff will review macro-economic indicators, year-to-date revenue and expenditures and a framework for budget adjustments if revenue continues to underperform vs. budget. Staff will also review the remaining 2016 reappropriation items for Council consideration. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Is City Council supportive of the contingency framework? 2. Is City Council supportive of staff bringing the remaining 2017 reappropriation items forward for City Council consideration? BACKGROUND / DISCUSSION Macro-economic indicators are mostly strong, aside from softening national GDP and local development project submittals received through May. Growth in local building permits is up YTD through May, although less than YTD through April (as previously presented to the Council Finance Committee). Sales tax is the most significant revenue stream in the General Fund and Keep Fort Collins Great Fund, and is critical in supporting the programs and services funded by the City’s three other voter approved quarter cent tax initiatives. Sales tax growth is up over 2016 in most Colorado Front Range cities; with one exception, Q1 sales tax is growing between 3.5% and 7.1%. In Fort Collins, 2017 sales tax through May is relatively flat compared to 2016. Factoring out a large sales tax audit payment in Q1 2016 and a required remittance of sales tax above the base for the mall indicates underlying moderate 2017 sales tax growth of 3.0% for the year through May. This growth is still below budget by approximately $2.0M. While use tax is down year over year, it is approximately $1.2M over budget resulting in a net shortfall to budget of $0.8M through May. When the 2017-18 Budget was being created, $4.4M was set aside in the General Fund as a preventative measure if sales tax would come in under budget in 2017. Conceptually, this set aside would allow staff time to systematically align 2017 and 2018 expenses with actual sales tax revenue and associated forecast revisions. General Fund reserve balances are healthy with 2016 year end unassigned and available fund balance of $5.0M beyond the $4.4M set aside. Due to sales tax being under budget year to date, it is financially prudent to have a contingency plan that would be implemented upon specified and agreed upon trigger points. The contingency plan being presented is a 3 Packet Pg. 46 June 13, 2017 Page 2 framework of the actions that would occur based on future sales tax performance. If sales tax performance remains under budget, specific reductions to programs and other budget line items would be brought back to the Council Finance Committee and then the full City Council. Also for discussion is the remaining 2017 items for which staff is requesting Council consideration for reappropriation. In May, Council approved the reappropriation items brought forward in the ordinance. That ordinance contained the majority, but not all the original requests. The remaining items have been further vetted and remain as priorities to be considered for reappropriation. In the vetting process, several items were excluded from consideration due to not being able to complete the work within fiscal year 2017 due to the timing of the second ordinance. All the items included in the remaining 2017 reappropriation request are considered organizational priorities and could be completed in 2017. ATTACHMENTS 1. Remaining 2017 Reappropriation Requests (PDF) 2. Powerpoint presentation (PDF) 3 Packet Pg. 47 Description of Remaining 2017 Reappropriation Requests 1. Fund Dept: PDT Request Name: Neighborhood Renewal Project Fund Source: General Fund Amount: $59,328 Description: These funds were for the Renewal of Neighborhoods in a State of Change BFO Enhancement administered by the Social Sustainability Department. The intent of the offer is to focus public investment in older neighborhoods “in order to stabilize them or begin a restoration process.” Explanation of Why Funds Were Not Fully Expended in 2016: Staff planned and implemented a variety of projects from this fund in 2016 which met the goals defined in the original offer. There were additional projects identified to utilize the remaining funds, however, time ran out towards the end of the calendar year and staff was not able to begin the required procurement process needed to utilize the funds. Staff has been working with Purchasing to create an RFP early in 2017 to facilitate a pilot “asset mapping” project in the North College corridor area to design and implement a robust community engagement process and design a strategy document. This will result in a neighborhood vision which will allow immediate action once the funds are re-appropriated. With recent feedback from residents in the Alta Vista neighborhood regarding the proposed sidewalk construction project, staff envisions a portion of these re-appropriated funds will go towards making additional improvements in that neighborhood. 2. Fund Dept: Comm Dev & Neighborhood Svcs Request Name: Development of Transition Standards for Old Town and Downtown Plans Fund Source: General Fund Amount: $30,000 Fund Source: KFCG Amount: $5,000 Description: During the course of both the Old Town Neighborhoods Plan and the Downtown Plan, the community identified several concerns specifically related to architectural design, building height, parking, and other development impacts in the areas of transition between the Downtown and the adjacent Old Town Neighborhoods. The new transition standards created with these funds implement one of the highest priority issues identified in the two Plans. Explanation of Why Funds Were Not Fully Expended in 2016: Funds were not fully expended by December 2016 for the Downtown Plan and Old Town Plan since the Downtown Plan vendor did not accomplish specific goals established, and they experienced scheduling issues with respect to delivering their final product. Staff has determined that focusing on this high ATTACHMENT 1 3.1 Packet Pg. 48 Attachment: Remaining 2017 Reappropriation Requests (5659 : City Revenue/Contingency Planning and Page 2 of 3 priority action item, identified in both Plans, would be a fiscally responsible use of the remaining funds and address an issue of community concern. 3. Fund Dept: Environmental Services Request Name: Advanced Waste Stream Optimization Fund Source: General Fund Amount: $118,785 Description: This offer proposed four general tasks to enable the City to become more systematic about managing the community’s waste stream for optimal benefit: 1) Systematically evaluate “waste” materials using Sustainable Materials Management (SMM) framework. 2) Support innovation in Waste-to-Clean-Energy technology. 3) Implement priority recommendations from SMM assessment, with a particular focus on organics, including building regional partnerships/infrastructure. 4) Advance City organization readiness to engage in waste–to-clean energy at DWRF. Explanation of Why Funds Were Not Fully Expended in 2016: The funds that were used supported a broad and diverse number of projects and programs in 2015 and 2016. Several additional strategies that are central to further advancing Sustainable Materials Management were identified but delayed based upon available staff availability and alignment with regional planning efforts. 4. Fund Dept: Parks Request Name: East Park Satellite Shop Fund Source: General Fund Amount: $59,000 Description: Funds will be used to purchase supplies and equipment for the satellite shop that will serve the new east park district and Forestry crew. The shop is located at the Bacon park site next to Bacon Elementary school on Timberline Road. When the permanent facility is constructed on the new East Park site these items will be transferred and used at the new permanent location to be built in 2018 or 2019. Explanation of Why Funds Were Not Fully Expended in 2016: Funds were not spent in 2016 because the existing house that is being repurposed as a satellite shop will not be available until the tenant moves out in spring of 2017. 3.1 Packet Pg. 49 Attachment: Remaining 2017 Reappropriation Requests (5659 : City Revenue/Contingency Planning and Page 3 of 3 5. Fund Dept: Parks Request Name: Parks Lifecycle Projects Fund Source: General Fund Amount: $93,655 Description: Funds will be used to renovated restroom/storage area at Edora Park and tennis courts at Troutman Park Explanation of Why Funds Were Not Fully Expended in 2016: Funds were not spent at the Edora restroom/storage area because the complexity of the project delayed the bidding process. There were not sufficient funds remaining to replace the tennis courts at Troutman Park. Re-appropriated funds will be added to 2017 funds to complete this project. 6. Fund Dept: Utility Tech. & Cust. Service Request Name: Cyber Security Consulting Services Fund Source: Utility Customer Service & Admin Fund Amount: $40,608 Description: IT App. Services for Utilities is currently working with a 3rd party cyber security consultant to help identify any risks in the computing environment/infrastructure that needs to be mitigated for the Utilities Billing System. This vendor will also be performing a cyber security assessment on the Electric SCADA System. The 3rd party consultant (AESI) will be working with Utilities to recommend a good Cyber Security Governance Framework. We are putting the previously committed funds to good use now having just worked through a cyber security assessment of the Utilities Billing System. We would like to have the remaining $40,608 of the original BFO approved offer reappropriated for work focused on additional Utilities critical systems. Being able to use these funds would help Utilities to stay ahead of on-going risks, and improve the cyber security maturity level of the overall Utilities Service Area. Explanation of Why Funds Were Not Fully Expended in 2016: During the initial BFO year that the Cyber Security funds were approved (2015), the staff member responsible for carrying out the cyber security program for Utilities was seriously injured in a non-work related accident. She missed many months of work initially, and was not able to return to full-time work until September 2016. As a result, we were only able to finalize an RFP and select a vendor in late 2016. In addition, we believe that the current vendor did not understand the full requirements of the project, which required additional negotiation and led to further delay. Having these funds will help us to keep moving in this vitally critical area. 3.1 Packet Pg. 50 Attachment: Remaining 2017 Reappropriation Requests (5659 : City Revenue/Contingency Planning and 1 Budget Contingency Planning June 13, 2017 Mike Beckstead, CFO ATTACHMENT 2 3.2 Packet Pg. 51 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 Macro-Economic Indicators 2 Macro Indicators Mostly Strong – GDP Softening, Project Submittals Down National: • Consumer confidence 16 year high • Small business confidence optimistic • Unemployment - National 4.5% March – lowest since 2007 • Interest rates Historical lows – anticipated increase • Housing sales & prices Strong • Consumer price index 2.4% last 12 months • Q1 2017 GDP .7% - consumer spending down State / Local: • Unemployment - State Q1 2017 is 2.7%, lowest since 1976 • Business licenses Up 5.8% through May 2017 • Building permits issued up 1.8% YTD May over 2016 • Building permit valuations up 16.5% YTD May over 2016 • Development project submittals received down 23.7% YTD May compared to 2016 3.2 Packet Pg. 52 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 Sales Tax – 3 Year Rolling Average 3 Slower Growth Over Last 9 Months….Increased Volatility -15.0% -10.0% -5.0% 0.0% 5.0% 10.0% 15.0% 20.0% % Change 3 Yr Average 3.2 Packet Pg. 53 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 Front Range Comparison May Results 4 Quarter over Quarter Growth QI 2017 • Fort Collins (1.2%) • Fort Collins adjusted for audit & filing 2.6% • Boulder (.5%) • Loveland 5.9% • Longmont 7.1% • Westminster 3.5% • Thornton 4.5% • Arvada 5.3% Fort Collins – May Results with w/out Compared to 2016 mall mall Sales Tax Month 3.1% 3.1% Sales Tax YTD 1.1% 0.6% Sales Tax YTD (w/o Audit) 3.0% 2.6% Use Tax YTD (8.9%) Compared to Budget YTD Sales Tax $(2,015k) Use Tax 1,226k $( 788k) Moderate Growth in May and Adjusted YTD…. Revenue to Budget Short by $788k Moderate Growth in May and Adjusted YTD…. Revenue to Budget Short by $788k 3.2 Packet Pg. 54 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 General Fund Revenue – YTD May 5 Total General Fund Revenue Slightly Under Budget Budget 2017 Actual 2017 Over/ (Under) Budget Sales & Use Tax $ 34,845 $ 34,352 $ (493) Property Tax 13,858 13,555 (303) PILOTs 3,763 3,861 97 General Govern Fees 3,140 2,538 (602) Other 6,046 7,325 1,279 Subtotal $ 61,652 $ 61,630 $ (21) Unrealied Gains/Losses 0 296 296 Total $ 61,652 $ 61,927 $ 275 3.2 Packet Pg. 55 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 General Fund Contingency – Economic Uncertainty 6 General Fund Contingency Intended as a Buffer & Allows Continued Services Without Reduction Until/If a Downturn Occurs $4.4M General Fund Reserves Assigned as Contingency • Buffer for a potential economic downturn • Avoid premature reductions in services without a downturn • Allow time to plan changes to the expense structure • A portion of the set aside can be used in each year • Reduced available funding for enhanced programs and services which could otherwise have been provided to the community 3.2 Packet Pg. 56 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 General Fund Reserve Balances 7 General Fund Reserve Balance is Healthy • GF Balance increased from $40M to $75M • Minimum fund balance reserves increased from $22M to $33M • 2016 year end unassigned and available fund balance $5M • In addition $4.4M contingency 3.2 Packet Pg. 57 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 2017 Revenue Scenarios 8 Macro Indicators and Comparison to Front Range Indicate Slow to Moderate Growth GF KFCG Total GF KFCG Total GF KFCG Total Sales Tax $ (3.6) $ (0.9) (4.5) $ (3.0) $ (0.7) (3.7) $ (1.3) $ (0.4) (1.7) Use Tax 0.8 0.1 0.9 0.8 0.1 0.9 1.5 0.4 1.9 Property Tax - - - - - - - - - PILOTs 0.1 - 0.1 0.1 - 0.1 0.1 - 0.1 General Govt (0.6) - (0.6) (0.6) - (0.6) (0.6) - (0.6) Other 1.3 - 1.3 1.3 - 1.3 1.3 - 1.3 Total 2017 $ (2.0) $ (0.8) $ (2.8) $ (1.4) $ (0.6) $ (2.0) $ 1.0 $ - $ 1.0 Est 2018 - ST Only $ (4.5) $ (3.7) $ (1.7) 1% Growth Slow Growth - 2.6% On Budget Growth Over/(Under) Budget Over/(Under) Budget Over/(Under) Budget 3.2 Packet Pg. 58 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 Contingency Plan Framework 9 Establish Trigger Points • Monitor revenue monthly (all revenue streams in all funds) • Trigger Point #1: 2 of 3 months of negative sales tax growth • Trigger Point #2: Overall continued slow sales tax growth into July Budget Adjustment Actions – in order of priority to achieve adjustments • Sweep Vacancy & Fuel savings – estimated at $700k thru May in GF & KFCG • Utilize a portion of $4.4M GF set aside each year − Blend between use of set aside and reductions below − Max 1/3 in 2017 and 2/3 in 2018 • Stop Doing List: • Utilize Drilling Platforms to identify programs, consulting, purchased services Monitor to Trigger Points….Develop Specific Stop Doing List Update Council Finance Committee at August Meeting 3.2 Packet Pg. 59 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 Framework Example 10 If July, revenue shortfall estimated at $2.0M in 2017 and $3.7M in 2018 CM & ELT Have Developed Stop Doing List for Both Professional/Tech & Programs CM & ELT Have Developed Stop Doing List for Both Professional/Tech & Programs Stop Doing Criteria • Drilling Platform priority • Community Safety • Programs status 2017 2018 Revenue Shortfall $ (2.0) $ (3.7) Salary/Fuel Savings Sweep 0.7 Contingency 1.0 2.0 Programs, Consulting, Prof/Tech Reductions 0.3 1.7 Total Savings Initiatives $ 2.0 $ 3.7 3.2 Packet Pg. 60 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 11 Remaining 2017 Reappropriation Requests Balance, Continued Priorities – Recommend Funding Macro Indicators, Comparisons, Overall Revenue, Healthy Fund Balance, Continued Priorities – Recommend Funding 11 Note: $375k of items requesting reappropriation have been removed, due to the inability to complete the work in 2017. Fund Department Request Name $ Requested General Fund PDT Neighborhood Renewal Project $59,328 Comm Dev& Neighborhood Svcs Development of Transition Standards for Old Town and Downtown Plans (see KFCG) 30,000 Environmental Services Advanced Waste Stream Optimization 118,785 Parks East Park Satellite Shop 59,000 Parks Parks Lifecycle Projects 93,655 Subtotal: $360,768 Keep Fort Collins Great Fund Comm Dev& Neighborhood Svcs Development of Transition Standards for Old Town and Downtown Plans (see General Fund) $5,000 Utility Customer Service & Admin Fund Utility Tech. & Cust. Service Cyber Security Consulting Services $40,608 Total Postponed Reappropriation Requests: $ 406,376 3.2 Packet Pg. 61 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 12 Council Questions • Is Council supportive of the Contingency Plan framework • Is Council supportive of staff bringing forward a 2nd re- appropriation Ordinance 3.2 Packet Pg. 62 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 13 Supporting Data 3.2 Packet Pg. 63 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 Governmental Actuals vs. Budget by Fund YTD May 14 General Fund $1.8M Under Budget, KFCG $4.1M Under Budget Budget 2017 Actual 2017 (Over)/ Under Budget General Fund $62,522 $60,720 $1,802 Keep Fort Collins Great 11,638 7,555 4,083 Natural Areas 7,138 7,362 (224) Cultural Services 1,911 1,531 380 Recreation 2,587 2,447 139 Transportation 9,040 9,073 (33) Golf* 1,400 1,393 7 Self Insurance Fund 2,392 2,240 152 Benefits Fund 11,476 11,191 284 URA - N. College District 2,760 2,599 161 Other Funds 32,492 21,294 11,198 Fund Lapsing Total 145,355 127,404 17,950 Less Transfers & Depreciation (28,328) (22,674) (5,654) TOTAL $117,027 $104,731 $12,296 3.2 Packet Pg. 64 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 Governmental YTD Actuals vs. Budget by Expense Category YTD May 15 $12.3M Under Budget April YTD, $1.1M in Personnel Budget 2017 Actual 2017 (Over)/ Under Budget Personnel Costs $39,208 $38,107 $1,101 Purchased Prof & Tech Services 20,064 18,042 2,021 Purchased Property Services 17,076 10,816 6,260 Other Purchased Services 15,180 14,760 420 Supplies 7,224 5,664 1,559 Capital Outlay 7,251 6,533 718 Other 2,435 2,164 271 Debt & Other Uses 8,589 8,644 (55) 117,027 104,731 12,296 3.2 Packet Pg. 65 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017 Q1 Actuals vs. Budget – GF & KFCG 16 Significant Underspend in Both GF & KFCG… Opportunity for Stop Doing List YTD through May 2017 General Fund Keep Fort Collins Great Budget 2017 Actual 2017 (Over)/ Under Budget Budget 2017 Actual 2017 (Over)/ Under Budget Personnel Costs $23,360 $23,043 $317 $2,708 $2,520 $188 Purchased Prof & Tech Services 13,523 12,889 634 2,362 1,667 695 Purchased Property Services 5,817 3,788 2,028 4,434 1,953 2,481 Other Purchased Services 1,421 1,430 (9) 89 93 (4) Supplies 2,253 1,621 633 588 576 11 Capital Outlay 1,412 1,982 (571) 1,039 388 652 Other 1,897 1,660 237 381 336 45 Debt & Other Uses 5 3 3 38 22 16 49,688 46,416 3,271 11,638 7,555 4,083 Transfers 12,834 14,304 (1,470) TOTAL 62,522 60,720 1,802 11,638 7,555 4,083 3.2 Packet Pg. 66 Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017