HomeMy WebLinkAboutCOUNCIL - COMPLETE AGENDA - 06/13/2017 - COMPLETE AGENDACity of Fort Collins Page 1
Wade Troxell, Mayor Council Information Center (CIC)
Gerry Horak, District 6, Mayor Pro Tem City Hall West
Bob Overbeck, District 1 300 LaPorte Avenue
Ray Martinez, District 2 Fort Collins, Colorado
Ken Summers, District 3
Kristin Stephens, District 4 Cablecast on FCTV Channel 14
Ross Cunniff, District 5 and Channel 881 on the Comcast cable system
Carrie Daggett Darin Atteberry Wanda Winkelmann
City Attorney City Manager City Clerk
The City of Fort Collins will make reasonable accommodations for access to City services, programs, and activities
and will make special communication arrangements for persons with disabilities. Please call 221-6515 (TDD 224-
6001) for assistance.
City Council Work Session
June 13, 2017
6:00 PM
CALL TO ORDER.
1. Game Day Operations for the Colorado State University (CSU) Stadium. (staff: Martina Wilkerson,
Fred Haberecht, CSU University Planner; 15 minute staff presentation; 1 hour discussion)
The purpose of this item is to update Council on the planned management of game days at the new
CSU on-campus stadium. Information on game day campus activities, operational plans for all
modes of travel, parking, and mitigation to protect nearby neighborhoods will be discussed.
2. Residential Parking Permit Program (RP3) Overview. (staff: Seth Lorson, Laurie Kadrich; 10
minute staff presentation; 45 minute discussion)
The purpose of this agenda item is to frame the issues, the goals, and history of the Residential
Parking Permit Program (RP3) in advance of the August 8 Work Session.
3. City Revenue/Contingency Planning and Remaining 2017 Reappropriation Items. (staff: Mike
Beckstead; 10 minute staff presentation; 45 minute discussion)
The purpose of this work session is to convey the City’s budget contingency plan for sales tax
softening and guidance on the remaining 2017 Reappropriation Items. Sales Tax results through
May 2017 indicate a shortfall from budget. When use tax is included, the short fall to the General
Fund is about $493k through May 2017. Other revenue line items are equal to or slightly ahead of
budget in the General Fund except for timing on a few line items which are anticipated to end the
year on budget.
City of Fort Collins Page 2
As a result of a potential revenue shortfall if the rest of the year’s sales tax growth remains soft, the
City Manager and Executive Leadership Team have been developing a Contingency Plan
Framework for adjusting the City budget, in the event there is a revenue shortfall. Staff will review
macro-economic indicators, year-to-date revenue and expenditures and a framework for budget
adjustments if revenue continues to underperform vs. budget. Staff will also review the remaining
2016 reappropriation items for Council consideration.
OTHER BUSINESS.
ADJOURNMENT.
DATE:
STAFF:
June 13, 2017
Martina Wilkinson, Civil Engineer
Laurie Kadrich, Director of PDT
WORK SESSION ITEM
City Council
SUBJECT FOR DISCUSSION
Game Day Operations for the Colorado State University (CSU) Stadium.
EXECUTIVE SUMMARY
The purpose of this item is to update Council on the planned management of game days at the new CSU on-
campus stadium. Information on game day campus activities, operational plans for all modes of travel, parking,
and mitigation to protect nearby neighborhoods will be discussed.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
1. What questions does Council have related to Game Day operations?
2. Does Council need any follow up information?
BACKGROUND / DISCUSSION
Bottom Line
In response to the new on-campus stadium an intergovernmental agreement (IGA) between CSU and the City
was created to guide responsibilities, improvements and planning for game day operations. Over the course of
the past two years, a highly collaborative team of combined University and City staff have worked to implement
the commitments within the IGA and operationalize game day planning. As the first events approach, focus areas
are transportation to/from the game of all modes, parking, and neighborhood protection. It is important to note
that refinements to the plans will occur throughout the season and beyond as assumptions become reality, and
impacts are identified.
The Stadium
The construction of the stadium is nearing completion. The structure will be “substantially complete” in June, with
finishing touches throughout July and August. The stadium is on time and on budget.
Extensive community dialogue, outreach, open houses, communication and information to the CSU community,
specific stakeholders, and the greater Fort Collins community have occurred. The resulting stadium,
infrastructure improvements, and operational plans reflect that input.
The first event will be a community open house on August 5th, followed by the first home football game on
Saturday, August 26th. The Fortitude running race will occur on Labor Day with the 10k finish line in the stadium.
Five additional home football games will take place in the fall of 2017.
Infrastructure Improvements in Support of the New Stadium
The IGA guided infrastructure improvements to support needs on game days, with a goal of identifying projects
that will also have year-round benefits to CSU and the community.
Extensive utility work has been completed on campus, more than 1,300 parking spaces built and sidewalk and
bike lane improvements to fill in existing gaps in the multi-modal transportation system.
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At the edges of campus, the University has funded and constructed more than $25 million of infrastructure
improvements. This included two bike/pedestrian grade separated crossings of city arterials, other enhanced
pedestrian crossings, and in partnership with the City improvements to the College and Prospect intersection.
Game Day On Campus
Colorado State University is providing programmed areas and an enhanced game day experience zone to
strongly encourage game day attendees to enjoy pre-game activities on campus. This includes areas for
tailgating, and programming such as Ram Town and Ag Day, etc.
The University remains open for non-game related needs. Specialized parking areas with permits have been set
aside for non-game related personnel. Access to all areas of campus will be maintained for emergency services.
Game Day Operations - Getting to and From the Game
The City and CSU have worked closely to develop game day transportation plans. The focus is on supporting a
multi-modal approach for attendees using typical assumptions applied to the specific character of Fort Collins. It
is important to note that as with any large special event, congestion is to be expected and delays in and around
the campus will occur.
Vehicles
Attendees driving to the game will able to park on the main campus with a pass (pre-purchased with a ticket)
for a specific lot, or park on the south campus for cash payment. Some lots on the main campus which are
normally student housing parking lots will be used for game day parking and students will need to move their
vehicles to other designated spaces on campus the day before a game. The “re-park” program is not unusual
for on-campus stadiums.
All major arterials will be open before and after games. Shields and Laurel will see the heaviest volumes
when compared to normal rush hour volumes. Turning restrictions will occur, especially along Shields (with
no-left turns allowed into and out of neighboring local streets to improve efficiency on Shields and minimize
game day cut through traffic in neighborhoods). Some roads will be limited in their use including Lake (bus,
pedestrian, and local access only), Whitcomb north of Prospect (bus, bike and pedestrian only), Centre
Avenue between Prospect and South Campus (bus, bike pedestrian and local access only), and Rolland
Moore Drive east of Shields (bus and local access only). Several roadways on campus will be contra-flowed
(all inbound before game and all outbound after a game) including Hughes Way, Pitkin Avenue close to
Shields and Meridian Avenue.
A strong physical perimeter in the immediate vicinity of the stadium will be in place to prevent errant vehicles
from entering pedestrian heavy areas.
Bicycles and Pedestrians
It is assumed that as many as 25% of game attendees will walk or bike to the stadium from off-campus. The
operations plan encourages cyclists to utilize major bike routes in the area (including Remington and the new
Pitkin Low Stress Bike Network) and access campus via the three grade-separated crossings (east, south,
and west side), at enhanced crossings on Laurel, or at other signalized intersections.
Extensive bike parking is available on campus, with supplemental parking (including bike valet) to be supplied
on game days.
Transit
In addition to existing normal Saturday service, Transfort will be operating enhanced MAX service, a shuttle
route to the South Campus parking lots, a shuttle route to West Elizabeth, and a shuttle to serve an ADA-
accessible lot on Lake Street. The service frequencies and the number of operators and vehicles are set to
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accommodate as many as 5,000 game attendees. Service will begin 2 hours before the game, and the goal
is to clear all attendees using transit within an hour after the game. Adjustments to the level of service may
be made based on anticipated game attendance and other considerations. Costs for the enhanced service
will be the responsibility of CSU per the Intergovernmental Agreement.
Other
There are a number of additional transportation related details that City/CSU is finalizing. Among other things,
this includes planning for major pedestrian flows on-campus between MAX and the stadium, locations for
private shuttle drop off, and Uber / Lyft waiting areas.
Protecting the Neighborhoods - Parking
Staff has worked with neighborhoods within about one mile of the university campus to determine those that are
interested in roadway parking restrictions for non-residents during major events. Six neighborhoods voted to
participate in the program (Mantz, Old Fort Collins High, Sheeley, Western Heights, Lake Street, and Gigalad
Way). The basics of the game day program is that only residents and up to two guest passes per home will be
permitted to park on the street during football games or any events with an expected attendance of 12,000 or
greater. All others will be ticketed. City Parking Services staff will be enforcing these restrictions and issuing
$100 tickets for violations four hours prior to the start of an event until the end of the event.
Pay for parking in existing private lots is not prohibited in City Code. Residential or commercial properties are
allowed to accommodate game day parking and charge a fee for it. Zoning staff will track any complaints
received during the first season and consider code changes if necessary.
Parking on yards is covered under the City’s nuisance ordinance, but currently code allows a seven-day time
frame for compliance. A code change would be necessary to enforce a one-day restriction. Zoning staff will track
complaints during the first season and recommend code changes if necessary.
Protecting the Neighborhoods - Noise, Parties and Tailgating
The University is providing programmed areas and extensive events on campus to encourage game day
attendees to tailgate on campus.
Parties occurring on private property are legal, including business parking lots. There are no restrictions on
alcohol on private property except for underage consumption. However, the City’s noise ordinance, nuisance
gathering ordinance (including trash, urination, etc.), social host ordinance, public nuisance ordinance,
trespassing and alcohol regulations are all applicable, including game days. (Noise from the stadium itself is
exempt from the noise ordinance.) Open containers are not allowed in public places (including sidewalks and
streets). Cutting through and/or walking/riding on private property is trespassing. Police services will be
enforcing.
The City and University staffs are working cooperatively to strongly encourage party registration through the City
of Fort Collins. Significant outreach is occurring to highlight the benefits of registration to party hosts.
Rambassadors (volunteers from throughout the community) will be utilized for additional community outreach and
encouragement of stadium attendees to be good neighbors as they move through City neighborhoods.
Monitoring of adjacent neighborhoods will occur after initial games to identify whether specific issues need to be
addressed through targeted enforcement and/or future code changes.
Game Day Staffing
Staff from a variety of departments, agencies, and private parties will be utilized on game day. Police Services
from both the City and CSU will be overseeing directing traffic in the roadways, Landmark and Traffic Masters
(private firms) are contracted by CSU to support the event, event staff (‘yellow jackets’) will support crowd control
at specific locations, Rambassadors will be available for outreach locations such as MAX stations, and numerous
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volunteers will also be utilized. Additional City staff will include parking services, code compliance and traffic
engineers in the operations center.
Emergency Management
Law enforcement agencies have worked cooperatively to plan for potential emergency needs. This includes
events that may occur at the stadium (severe weather, evacuations, etc.) or at other locations on campus during a
stadium event. Federal agencies including Homeland Security have been involved in scenario planning. An
emergency operations center will be staffed during games.
Stadium Advisory Group (SAG)
Included in the IGA was a commitment to the formation of a Stadium Advisory Group (SAG). The City and CSU
together support and participate in the effort, and have jointly appointed nine community members to serve on the
group. The group has met 17 times since it was convened in October 2015. The role of the SAG is to examine
actual impacts and community interactions as the new stadium begins use. The SAG will occasionally present
recommendations to the City and/or CSU regarding stadium issues that impact local residents, business owners,
etc.
The SAG is heavily involved in the Good Neighbor Fund, which is funding from CSU (up to $37,500 annually) to
support efforts to lessen any undesirable or unanticipated effects on neighborhoods from the stadium. The SAG
has finalized a grant application process, established criteria for evaluating proposals and has evaluated its first
proposals for review. The SAG makes recommendations to CSU on allocation and disbursement of the fund.
CSU maintains a website for SAG that includes all meeting agendas, minutes, presentation documents and
information about the Good Neighbor Fund: <http://source.colostate.edu/stadium-advisory-group/>.
Ongoing and Upcoming Tasks
There is continuing work occurring throughout the summer. This includes finalizing game day details,
coordinating transit routes with traffic patterns, assigning specific staff to various locations, working with Athletics
on parking passes, etc.
Off-site wayfinding signs for the new stadium are in process of being implemented, and final upgrades to the
traffic signal systems in the area are being installed.
Both CSU and City staff are committed to continuing the strong partnership and collaboration for game day
operations. Monitoring, evaluation, and refinement of plans will be on-going, especially throughout the first few
games. There will also be opportunities for check-ins with the community and adjacent neighborhoods to
continue to work towards minimizing impacts of game day activities.
Conclusion
A tremendous amount of work has been undertaken by both City and CSU staff in preparation for the first game at
the new stadium. There will no doubt be things that work well, and things that will need to be refined throughout
the first season. Staffs from both entities are committed to continuous improvement for the game day experience
for attendees and neighbors alike.
ATTACHMENTS
1. Powerpoint presentation (PDF)
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1
CSU Stadium Game Day Operations
June 13, 2017
ATTACHMENT 1
1.1
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Questions for Council
• What questions does Council have related to Game
Day operations?
• Does Council need any follow up information?
2
1.1
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
The Stadium
3
• On time, on budget
• Substantial completion
June 2017
1.1
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Public Outreach
4
24 months of Public Outreach
• Public open houses
• Campus communication
• Community presentations
• Stakeholder efforts
• Information to ticket holders
• Stadium Advisory Group
• Tours
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Infrastructure Improvements
On Campus
5
• Extensive utility work
• Pitkin parking garage
(450 spaces)
• South campus surface lot
(900 spaces)
• Sidewalks / bike lanes
(both improvements and
filling in gaps)
Laurel
Shields
Prospect
College
Lake
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Laurel
Shields
Lake
Prospect
College
Infrastructure Improvements
Off Campus
6
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
The First Events
7
• 1st home game – Oregon State
• August 5th open house
• Home game – Abilene Christian
• 10k Race
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Game Day Operations
On Campus
8
• Tailgating
• Programmed areas
• Emergency services
• Security
• Access
• Rest of university is
still open
Prospect
College
Student
Vehicle
Tailgating
Laurel
Shields
Ram
Town
Student
Programmed
Tailgating
Lagoon
Concert
Area
Season Tailgate
Parking
Single Game
Tailgating
Game Day
Programming
Ag Day
Alumni
Tailgating
Corporate
Tailgating
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Game Day Operations
Getting To and From the Game
9
Vehicles
(8,500
cars),
22,000
Bikes/Peds,
10,000
Transit,
5,000
Walkers on
campus,
2,600
40,000 Game Attendance
• Basis of Design = Mode Split and # of Parking Spaces
• Assumptions
• Vehicles: 55% 22,000 people
(2.6 people /veh = 8,500 cars)
• Bike / Walk 25% 10,000 people
• Transit 13% 5,000
• On-campus 7% 2,600
1.1
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Game Day Operations
Vehicles
10
Laurel
Shields
Prospect
College
Main Campus
• 5,800 spaces
• Student re-park
• All pass parking
• Controlled traffic flows
• Contraflow lanes
• Flexibility for dual lefts
• Neighborhood street
restrictions
City Arterials
• Shields/Laurel busy
• Prospect open
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Game Day Operations
Vehicles
Drake 11
Shields
Prospect
College
South Campus Parking
• 2,700 spaces
• Cash payment parking
• Shuttle buses
• Walking/biking along
Center Avenue
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
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Game Day Operations
Bicycles and Pedestrians
12
Pitkin Low
Stress Network
Loomis
West
Elizabeth
Pitkin Low
Stress Network
Spring Creek Trail
Remington
Greenway
Mason Trail
• Cyclists to use major
bike routes
• Campus access at
grade separations,
enhanced crossings
and/or signals
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Game Day Operations
Transit
13
Laurel
Shields
College
Drake
Transfort
• Enhanced MAX service
• South Campus shuttle
• Campus West shuttle
• ADA parking shuttle
• Base transit service
Uber and Private Shuttles
1.1
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Protecting the Neighborhoods
Parking
14
Residential Parking
• Outreach
• Where not to park
• RP3 zones
• Up to 2 guest passes
• $100 game day fine
Private Parking
• Driveways
• Private lots
Laurel
Shields
Prospect
College
Mantz
Old Fort
Collins High
Sheeley
Western
Heights
Lake St
Gilgalad Wy
Gameday
Enforcement
Areas
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
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Applicable Ordinances
• Noise
• Nuisance gathering (trash etc.)
• Social host
• Public nuisance
• Trespassing
• Alcohol regulations
Protecting the Neighborhoods
Noise, Parties Etc.
Encourage / Enforcement
• Party registration process
• Rambassadors
• City of Fort Collins Police Services
1.1
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Stadium Advisory Group (SAG)
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Commitment in IGA
• Managed jointly by CSU / City
• Nine jointly appointed community members
• Purpose is to examine impacts / interactions of stadium / community
• Review applications and recommends use of Good Neighbor Fund
Example: Funding to support Rambassadors
through Visit Fort Collins
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Ongoing Items
17
Ongoing Tasks
• Stadium Wayfinding (off-site signage)
• Finalize game day details, including staffing assignments
Upcoming
• Collaboration continues: monitor, evaluate and refine
• Check-ins with neighborhood and community
1.1
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
Questions for Council
• What questions does Council have related to Game
Day operations?
• Does Council need any follow up information?
18
1.1
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Attachment: Powerpoint presentation (5654 : Game Day Operations for CSU Stadium)
DATE:
STAFF:
June 13, 2017
Seth Lorson, Transit Planner
Laurie Kadrich, Director of PDT
WORK SESSION ITEM
City Council
SUBJECT FOR DISCUSSION
Residential Parking Permit Program (RP3) Overview.
EXECUTIVE SUMMARY
The purpose of this agenda item is to frame the issues, the goals, and history of the Residential Parking Permit
Program (RP3) in advance of the August 8 Work Session.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
1. Should the program be limited in scope, in terms of geographical size and enforcement days/times?
2. Should the program be targeting a balanced occupancy in residential neighborhoods?
3. Have the pertinent issues been identified?
BACKGROUND / DISCUSSION
The Residential Parking Permit Program (RP3) was a recommendation of the 2013 Parking Plan and added to
the City’s Municipal Code (Chapter 24, Article V). The program was formed in response to the difficulty of
residents in finding on-street parking near their homes, primarily in the neighborhoods around downtown and
CSU. In the ordinance, the stated purpose of the program is to reduce “unnecessary personal motor vehicle
travel, noise, pollution, litter, crime and other adverse environmental impacts; promote improvements in air
quality; reduce congestion and/or hazardous traffic conditions in the neighborhood; increase the use of public
mass transit; protect residents from unreasonable burdens in gaining access to their property; preserve
neighborhood living within an urban environment; maintain the convenience and attractiveness of urban
residential living; preserve the residential character of the neighborhood and the property values therein; and
safeguard the peace and tranquility of the neighborhood.”
The first RP3 zone was created in 2013. The original rules contained the stipulation that a neighborhood must
have an average a parking occupancy of 70% or greater (which is the industry standard for high occupancy in a
residential area). If that threshold was met, a vote of residents would decide if the zone was implemented. The
initial program attempted to customize each RP3 zone based on the neighborhood’s desires for zone boundaries,
time-limited parking, and signs for parking restricted days and times.
In 2015, staff identified a number of changes to make the process clearer and easier for residents and other
stakeholders:
Consistent rules and enforcement in all RP3 zones. All zones (with the exception of Sheely) allow 2-hour
parking for any vehicle, and enforcement on Monday-Friday, 8 a.m.-5 p.m. The purpose behind this change
was to eliminate confusion over parking enforcement and to better accommodate guests and other visitors to
the neighborhoods.
Participants in the vote must be property owners. In the past, renters (whom may only live there for one year
or less) could participate in a vote, with long term implications for owners and future residents. The purpose
behind this change was to ensure that the creation of a zone had sufficient long term support.
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A minimum of 50% of property owners must participate for the vote to be valid. In the past, participation was
often less than 30% voting to implement the program. This change ensures sufficient owner support for the
creation of a zone.
An easier method of obtaining resident and guest permits was implemented, in addition to allowing visitors to
park within the allowable 2 hour period.
Current Program Status
RP3 has grown exponentially over the four years since its establishment. With the advent of every new zone,
vehicles are migrating to the adjacent areas without restrictions. Thus, the last couple years have seen a great
jump in the number of zones and parking spaces coming into the program.
Year RP3 Zones Number of Parking
Spaces
Number of Permits
Issued
2013 Spring Court 19 17
2014 Sheely, Mantz 646 302
2015 Old Prospect 157 118
2016 University North, Old Fort Collins
High, Old Town West
2,262 983
2017 University East, Western Heights,
Lake Street
1,096 478
Total 10 zones 4,180 1,898
In areas with RP3 zones, average parking occupancy has dropped to 36% after implementation of an RP3, down
from an average of 85% before the formation of an RP3.
RP3 Program Questions
Staff receives regular communication through phone calls, emails, and public meetings from residents, property
owners, and other stakeholders about the program. Satisfaction questionnaires have also been used to gather
information from participating neighborhoods. Additionally, staff is interested in Council’s feedback on a few
issues in order to craft the program as envisioned. The following list of questions was compiled from these
feedback sources:
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Program size: Should the program’s geographical size (beyond neighborhoods adjacent to downtown and
CSU) and enforcement role continue to grow?
Occupancy: Participating neighborhoods now have very low occupancy (36%) but areas directly outside the
zone may have very high occupancy. Should the City be targeting more balanced occupancy?
Size of an individual RP3 zone: Should staff explore a minimum size for zone implementation?
Cost: Should the program be self-sustaining from a cost standpoint?
ATTACHMENTS
1. Powerpoint presentation (PDF)
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1
RP3 Overview
Seth Lorson
June 13, 2017
ATTACHMENT 1
2.1
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
Overview
Framing the issues to bring options to the August 8 work session:
• Program Background and Improvements
• Current Status
• RP3 Program Questions
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
Background
2013 - Parking Plan, Ordinance, BFO (KFCG)
Purpose – Residents unable to find parking on-street near their homes,
primarily around Downtown and CSU
Ordinance – General framework for staff to develop the program
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
Implementation
• Neighborhood initiated program
• Custom zones: boundaries, enforcement days and times, 2-hour
• Occupancy threshold: 70%
• Residents vote to implement program
• Designed for routine parking spillover into residential areas
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
Program Improvements
• Consistency: Rules and enforcement same in all zones
• Vote: greater participation to create zones
• Vote: must be an owner to vote
• Retract: created a process to remove RP3 zone.
• User-friendly permit issuance: online
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
Vote Participation
Zone Total Units Total Votes “Aye” Votes
Mantz (2014) 108 46 (42.6%) 32 (29.6%)
Old Prospect (2015) 101 29 (28.7%) 21 (20.8%)
Western Heights (2017) 96 56 (58%) 44 (45.8%)
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
Current Status and Program Growth
• 10 Weekday RP3 Zones
• 3 zone expansions proposed
• Many others interested
• Occupancy:
• Before RP3: 85%
• Current: 36%
• 6 CSU Stadium RP3 Zones
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
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RP3 Growth - 2013
Spring Court
8
# Parking
Spaces
# Permits
Issued
19 17
0
1000
2000
3000
4000
5000
2013 2014 2015 2016 2017
Parking Spaces Permits
2.1
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
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RP3 Growth - 2014
Sheely
Mantz
9
# Parking
Spaces
# Permits
Issued
665 319
0
1000
2000
3000
4000
5000
2013 2014 2015 2016 2017
Parking Spaces Permits
2.1
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
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RP3 Growth - 2015
Old Prospect
10
# Parking
Spaces
# Permits
Issued
822 437
0
1000
2000
3000
4000
5000
2013 2014 2015 2016 2017
Parking Spaces Permits
2.1
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
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RP3 Growth - 2016
Old Fort Collins High
Old Town West
University North
11
# Parking
Spaces
# Permits
Issued
3084 1420
0
1000
2000
3000
4000
5000
2013 2014 2015 2016 2017
Parking Spaces Permits
2.1
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
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RP3 Growth - 2017
12
# Parking
Spaces
# Permits
Issued
4180 1898
0
1000
2000
3000
4000
5000
2013 2014 2015 2016 2017
Parking Spaces Permits
2.1
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
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• Should the program be
limited in scope?
• Geographical size
• Hours and days
(24hrs, 7days)
QUESTION
2.1
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
RP3 Program Questions
• Occupancy: Low occupancy in RP3 zones, high occupancy just
outside the zones (“whack-a-mole”)
• Size: Minimum zone size
• Cost: Should the program be self-sustaining?
14
2.1
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
RP3 Program Questions
Whack-a-Mole: Streets with RP3 empty, adjacent streets full
15
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
Occupancy
Resident Only
Parking
16
Public Access
Parking
Current
Program
36%
Current
Program
36%
Lack of
availability
>70%
Lack of
availability
>70%
100%
Occupancy
0%
Occupancy
Before
RP3
85%
Before
RP3
85%
?
2.1
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
QUESTIONS
Should the program be targeting a balanced occupancy in residential
neighborhoods?
Have the pertinent issues been identified?
17
2.1
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
THANK YOU
18
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Attachment: Powerpoint presentation (5660 : RP3 Overview)
DATE:
STAFF:
June 13, 2017
Mike Beckstead, Chief Financial Officer
WORK SESSION ITEM
City Council
SUBJECT FOR DISCUSSION
City Revenue/Contingency Planning and Remaining 2017 Reappropriation Items.
EXECUTIVE SUMMARY
The purpose of this work session is to convey the City’s budget contingency plan for sales tax softening and
guidance on the remaining 2017 Reappropriation Items. Sales Tax results through May 2017 indicate a shortfall
from budget. When use tax is included, the short fall to the General Fund is about $493k through May 2017.
Other revenue line items are equal to or slightly ahead of budget in the General Fund except for timing on a few
line items which are anticipated to end the year on budget.
As a result of a potential revenue shortfall if the rest of the year’s sales tax growth remains soft, the City Manager
and Executive Leadership Team have been developing a Contingency Plan Framework for adjusting the City
budget, in the event there is a revenue shortfall. Staff will review macro-economic indicators, year-to-date
revenue and expenditures and a framework for budget adjustments if revenue continues to underperform vs.
budget. Staff will also review the remaining 2016 reappropriation items for Council consideration.
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
1. Is City Council supportive of the contingency framework?
2. Is City Council supportive of staff bringing the remaining 2017 reappropriation items forward for City Council
consideration?
BACKGROUND / DISCUSSION
Macro-economic indicators are mostly strong, aside from softening national GDP and local development project
submittals received through May. Growth in local building permits is up YTD through May, although less than
YTD through April (as previously presented to the Council Finance Committee).
Sales tax is the most significant revenue stream in the General Fund and Keep Fort Collins Great Fund, and is
critical in supporting the programs and services funded by the City’s three other voter approved quarter cent tax
initiatives. Sales tax growth is up over 2016 in most Colorado Front Range cities; with one exception, Q1 sales tax
is growing between 3.5% and 7.1%. In Fort Collins, 2017 sales tax through May is relatively flat compared to
2016. Factoring out a large sales tax audit payment in Q1 2016 and a required remittance of sales tax above the
base for the mall indicates underlying moderate 2017 sales tax growth of 3.0% for the year through May. This
growth is still below budget by approximately $2.0M. While use tax is down year over year, it is approximately
$1.2M over budget resulting in a net shortfall to budget of $0.8M through May.
When the 2017-18 Budget was being created, $4.4M was set aside in the General Fund as a preventative
measure if sales tax would come in under budget in 2017. Conceptually, this set aside would allow staff time to
systematically align 2017 and 2018 expenses with actual sales tax revenue and associated forecast revisions.
General Fund reserve balances are healthy with 2016 year end unassigned and available fund balance of $5.0M
beyond the $4.4M set aside.
Due to sales tax being under budget year to date, it is financially prudent to have a contingency plan that would
be implemented upon specified and agreed upon trigger points. The contingency plan being presented is a
3
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June 13, 2017 Page 2
framework of the actions that would occur based on future sales tax performance. If sales tax performance
remains under budget, specific reductions to programs and other budget line items would be brought back to the
Council Finance Committee and then the full City Council.
Also for discussion is the remaining 2017 items for which staff is requesting Council consideration for
reappropriation. In May, Council approved the reappropriation items brought forward in the ordinance. That
ordinance contained the majority, but not all the original requests. The remaining items have been further vetted
and remain as priorities to be considered for reappropriation. In the vetting process, several items were excluded
from consideration due to not being able to complete the work within fiscal year 2017 due to the timing of the
second ordinance. All the items included in the remaining 2017 reappropriation request are considered
organizational priorities and could be completed in 2017.
ATTACHMENTS
1. Remaining 2017 Reappropriation Requests (PDF)
2. Powerpoint presentation (PDF)
3
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Description of Remaining 2017 Reappropriation Requests
1. Fund Dept: PDT Request Name: Neighborhood Renewal Project
Fund Source: General Fund Amount: $59,328
Description: These funds were for the Renewal of Neighborhoods in a State of Change BFO Enhancement administered by
the Social Sustainability Department. The intent of the offer is to focus public investment in older neighborhoods “in order to
stabilize them or begin a restoration process.”
Explanation of Why Funds Were Not Fully Expended in 2016: Staff planned and implemented a variety of projects from
this fund in 2016 which met the goals defined in the original offer. There were additional projects identified to utilize the
remaining funds, however, time ran out towards the end of the calendar year and staff was not able to begin the required
procurement process needed to utilize the funds. Staff has been working with Purchasing to create an RFP early in 2017 to
facilitate a pilot “asset mapping” project in the North College corridor area to design and implement a robust community
engagement process and design a strategy document. This will result in a neighborhood vision which will allow immediate action
once the funds are re-appropriated.
With recent feedback from residents in the Alta Vista neighborhood regarding the proposed sidewalk construction project, staff
envisions a portion of these re-appropriated funds will go towards making additional improvements in that neighborhood.
2. Fund Dept: Comm Dev & Neighborhood Svcs Request Name: Development of Transition Standards for Old Town
and Downtown Plans Fund Source: General Fund Amount: $30,000
Fund Source: KFCG Amount: $5,000
Description: During the course of both the Old Town Neighborhoods Plan and the Downtown Plan, the community
identified several concerns specifically related to architectural design, building height, parking, and other development impacts
in the areas of transition between the Downtown and the adjacent Old Town Neighborhoods. The new transition standards
created with these funds implement one of the highest priority issues identified in the two Plans.
Explanation of Why Funds Were Not Fully Expended in 2016: Funds were not fully expended by December 2016 for the
Downtown Plan and Old Town Plan since the Downtown Plan vendor did not accomplish specific goals established, and they
experienced scheduling issues with respect to delivering their final product. Staff has determined that focusing on this high
ATTACHMENT 1
3.1
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Attachment: Remaining 2017 Reappropriation Requests (5659 : City Revenue/Contingency Planning and
Page 2 of 3
priority action item, identified in both Plans, would be a fiscally responsible use of the remaining funds and address an issue of
community concern.
3. Fund Dept: Environmental Services Request Name: Advanced Waste Stream Optimization
Fund Source: General Fund Amount: $118,785
Description: This offer proposed four general tasks to enable the City to become more systematic about managing the
community’s waste stream for optimal benefit:
1) Systematically evaluate “waste” materials using Sustainable Materials Management (SMM) framework.
2) Support innovation in Waste-to-Clean-Energy technology.
3) Implement priority recommendations from SMM assessment, with a particular focus on organics, including building
regional partnerships/infrastructure.
4) Advance City organization readiness to engage in waste–to-clean energy at DWRF.
Explanation of Why Funds Were Not Fully Expended in 2016: The funds that were used supported a broad and diverse
number of projects and programs in 2015 and 2016. Several additional strategies that are central to further advancing
Sustainable Materials Management were identified but delayed based upon available staff availability and alignment with
regional planning efforts.
4. Fund Dept: Parks Request Name: East Park Satellite Shop
Fund Source: General Fund Amount: $59,000
Description: Funds will be used to purchase supplies and equipment for the satellite shop that will serve the new east park
district and Forestry crew. The shop is located at the Bacon park site next to Bacon Elementary school on Timberline Road.
When the permanent facility is constructed on the new East Park site these items will be transferred and used at the new
permanent location to be built in 2018 or 2019.
Explanation of Why Funds Were Not Fully Expended in 2016: Funds were not spent in 2016 because the existing house
that is being repurposed as a satellite shop will not be available until the tenant moves out in spring of 2017.
3.1
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Attachment: Remaining 2017 Reappropriation Requests (5659 : City Revenue/Contingency Planning and
Page 3 of 3
5. Fund Dept: Parks Request Name: Parks Lifecycle Projects
Fund Source: General Fund Amount: $93,655
Description: Funds will be used to renovated restroom/storage area at Edora Park and tennis courts at Troutman Park
Explanation of Why Funds Were Not Fully Expended in 2016: Funds were not spent at the Edora restroom/storage area
because the complexity of the project delayed the bidding process. There were not sufficient funds remaining to replace the
tennis courts at Troutman Park. Re-appropriated funds will be added to 2017 funds to complete this project.
6. Fund Dept: Utility Tech. & Cust. Service Request Name: Cyber Security Consulting Services
Fund Source: Utility Customer Service & Admin Fund Amount: $40,608
Description: IT App. Services for Utilities is currently working with a 3rd party cyber security consultant to help identify any
risks in the computing environment/infrastructure that needs to be mitigated for the Utilities Billing System. This vendor will
also be performing a cyber security assessment on the Electric SCADA System. The 3rd party consultant (AESI) will be
working with Utilities to recommend a good Cyber Security Governance Framework. We are putting the previously
committed funds to good use now having just worked through a cyber security assessment of the Utilities Billing System. We
would like to have the remaining $40,608 of the original BFO approved offer reappropriated for work focused on additional
Utilities critical systems. Being able to use these funds would help Utilities to stay ahead of on-going risks, and improve the
cyber security maturity level of the overall Utilities Service Area.
Explanation of Why Funds Were Not Fully Expended in 2016: During the initial BFO year that the Cyber Security funds
were approved (2015), the staff member responsible for carrying out the cyber security program for Utilities was seriously
injured in a non-work related accident. She missed many months of work initially, and was not able to return to full-time work
until September 2016. As a result, we were only able to finalize an RFP and select a vendor in late 2016. In addition, we
believe that the current vendor did not understand the full requirements of the project, which required additional negotiation
and led to further delay. Having these funds will help us to keep moving in this vitally critical area.
3.1
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Attachment: Remaining 2017 Reappropriation Requests (5659 : City Revenue/Contingency Planning and
1
Budget Contingency Planning
June 13, 2017 Mike Beckstead, CFO
ATTACHMENT 2
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
Macro-Economic Indicators
2
Macro Indicators Mostly Strong – GDP Softening, Project Submittals Down
National:
• Consumer confidence 16 year high
• Small business confidence optimistic
• Unemployment - National 4.5% March – lowest since 2007
• Interest rates Historical lows – anticipated increase
• Housing sales & prices Strong
• Consumer price index 2.4% last 12 months
• Q1 2017 GDP .7% - consumer spending down
State / Local:
• Unemployment - State Q1 2017 is 2.7%, lowest since 1976
• Business licenses Up 5.8% through May 2017
• Building permits issued up 1.8% YTD May over 2016
• Building permit valuations up 16.5% YTD May over 2016
• Development project submittals received down 23.7% YTD May compared to 2016
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
Sales Tax – 3 Year Rolling Average
3
Slower Growth Over Last 9 Months….Increased Volatility
-15.0%
-10.0%
-5.0%
0.0%
5.0%
10.0%
15.0%
20.0%
% Change
3 Yr Average
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
Front Range Comparison
May Results
4
Quarter over Quarter Growth QI 2017
• Fort Collins (1.2%)
• Fort Collins adjusted for audit & filing 2.6%
• Boulder (.5%)
• Loveland 5.9%
• Longmont 7.1%
• Westminster 3.5%
• Thornton 4.5%
• Arvada 5.3%
Fort Collins – May Results
with w/out
Compared to 2016 mall mall
Sales Tax Month 3.1% 3.1%
Sales Tax YTD 1.1% 0.6%
Sales Tax YTD (w/o Audit) 3.0% 2.6%
Use Tax YTD (8.9%)
Compared to Budget YTD
Sales Tax $(2,015k)
Use Tax 1,226k
$( 788k)
Moderate Growth in May and Adjusted YTD….
Revenue to Budget Short by $788k
Moderate Growth in May and Adjusted YTD….
Revenue to Budget Short by $788k
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
General Fund Revenue – YTD May
5
Total General Fund Revenue Slightly Under Budget
Budget 2017 Actual 2017
Over/ (Under)
Budget
Sales & Use Tax $ 34,845 $ 34,352 $ (493)
Property Tax 13,858 13,555 (303)
PILOTs 3,763 3,861 97
General Govern Fees 3,140 2,538 (602)
Other 6,046 7,325 1,279
Subtotal $ 61,652 $ 61,630 $ (21)
Unrealied Gains/Losses 0 296 296
Total $ 61,652 $ 61,927 $ 275
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
General Fund Contingency – Economic Uncertainty
6
General Fund Contingency Intended as a Buffer & Allows Continued
Services Without Reduction Until/If a Downturn Occurs
$4.4M General Fund Reserves Assigned as Contingency
• Buffer for a potential economic downturn
• Avoid premature reductions in services without a downturn
• Allow time to plan changes to the expense structure
• A portion of the set aside can be used in each year
• Reduced available funding for enhanced programs and services which could
otherwise have been provided to the community
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
General Fund Reserve Balances
7
General Fund Reserve Balance is Healthy
• GF Balance increased from $40M
to $75M
• Minimum fund balance reserves
increased from $22M to $33M
• 2016 year end unassigned and
available fund balance $5M
• In addition $4.4M contingency
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
2017 Revenue Scenarios
8
Macro Indicators and Comparison to Front Range Indicate
Slow to Moderate Growth
GF KFCG Total GF KFCG Total GF KFCG Total
Sales Tax $ (3.6) $ (0.9) (4.5) $ (3.0) $ (0.7) (3.7) $ (1.3) $ (0.4) (1.7)
Use Tax 0.8 0.1 0.9 0.8 0.1 0.9 1.5 0.4 1.9
Property Tax - - - - - - - - -
PILOTs 0.1 - 0.1 0.1 - 0.1 0.1 - 0.1
General Govt (0.6) - (0.6) (0.6) - (0.6) (0.6) - (0.6)
Other 1.3 - 1.3 1.3 - 1.3 1.3 - 1.3
Total 2017 $ (2.0) $ (0.8) $ (2.8) $ (1.4) $ (0.6) $ (2.0) $ 1.0 $ - $ 1.0
Est 2018 - ST Only $ (4.5) $ (3.7) $ (1.7)
1% Growth Slow Growth - 2.6% On Budget Growth
Over/(Under) Budget Over/(Under) Budget Over/(Under) Budget
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
Contingency Plan Framework
9
Establish Trigger Points
• Monitor revenue monthly (all revenue streams in all funds)
• Trigger Point #1: 2 of 3 months of negative sales tax growth
• Trigger Point #2: Overall continued slow sales tax growth into July
Budget Adjustment Actions – in order of priority to achieve adjustments
• Sweep Vacancy & Fuel savings – estimated at $700k thru May in GF & KFCG
• Utilize a portion of $4.4M GF set aside each year
− Blend between use of set aside and reductions below
− Max 1/3 in 2017 and 2/3 in 2018
• Stop Doing List:
• Utilize Drilling Platforms to identify programs, consulting, purchased services
Monitor to Trigger Points….Develop Specific Stop Doing List
Update Council Finance Committee at August Meeting
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
Framework Example
10
If July, revenue shortfall estimated at $2.0M in 2017 and $3.7M in 2018
CM & ELT Have Developed Stop Doing List for
Both Professional/Tech & Programs
CM & ELT Have Developed Stop Doing List for
Both Professional/Tech & Programs
Stop Doing Criteria
• Drilling Platform priority
• Community Safety
• Programs status
2017 2018
Revenue Shortfall $ (2.0) $ (3.7)
Salary/Fuel Savings Sweep 0.7
Contingency 1.0 2.0
Programs, Consulting, Prof/Tech Reductions 0.3 1.7
Total Savings Initiatives $ 2.0 $ 3.7
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
11
Remaining 2017 Reappropriation Requests
Balance, Continued Priorities – Recommend Funding
Macro Indicators, Comparisons, Overall Revenue, Healthy Fund
Balance, Continued Priorities – Recommend Funding
11
Note: $375k of items requesting reappropriation have been removed, due to the inability to complete the work in 2017.
Fund Department Request Name $ Requested
General Fund
PDT Neighborhood Renewal Project $59,328
Comm Dev& Neighborhood Svcs Development of Transition Standards for Old Town and Downtown Plans (see KFCG) 30,000
Environmental Services Advanced Waste Stream Optimization 118,785
Parks East Park Satellite Shop 59,000
Parks Parks Lifecycle Projects 93,655
Subtotal: $360,768
Keep Fort Collins Great Fund
Comm Dev& Neighborhood Svcs Development of Transition Standards for Old Town and Downtown Plans (see General Fund) $5,000
Utility Customer Service & Admin Fund
Utility Tech. & Cust. Service Cyber Security Consulting Services $40,608
Total Postponed Reappropriation Requests: $ 406,376
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
12
Council Questions
• Is Council supportive of the Contingency Plan framework
• Is Council supportive of staff bringing forward a 2nd re-
appropriation Ordinance
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
13
Supporting Data
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
Governmental Actuals vs. Budget
by Fund YTD May
14
General Fund $1.8M Under Budget, KFCG $4.1M Under Budget
Budget 2017 Actual 2017
(Over)/ Under
Budget
General Fund $62,522 $60,720 $1,802
Keep Fort Collins Great 11,638 7,555 4,083
Natural Areas 7,138 7,362 (224)
Cultural Services 1,911 1,531 380
Recreation 2,587 2,447 139
Transportation 9,040 9,073 (33)
Golf* 1,400 1,393 7
Self Insurance Fund 2,392 2,240 152
Benefits Fund 11,476 11,191 284
URA - N. College District 2,760 2,599 161
Other Funds 32,492 21,294 11,198
Fund Lapsing Total 145,355 127,404 17,950
Less Transfers & Depreciation (28,328) (22,674) (5,654)
TOTAL $117,027 $104,731 $12,296
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
Governmental YTD Actuals vs. Budget
by Expense Category YTD May
15
$12.3M Under Budget April YTD, $1.1M in Personnel
Budget 2017 Actual 2017
(Over)/ Under
Budget
Personnel Costs $39,208 $38,107 $1,101
Purchased Prof & Tech Services 20,064 18,042 2,021
Purchased Property Services 17,076 10,816 6,260
Other Purchased Services 15,180 14,760 420
Supplies 7,224 5,664 1,559
Capital Outlay 7,251 6,533 718
Other 2,435 2,164 271
Debt & Other Uses 8,589 8,644 (55)
117,027 104,731 12,296
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017
Q1 Actuals vs. Budget – GF & KFCG
16
Significant Underspend in Both GF & KFCG…
Opportunity for Stop Doing List
YTD through May 2017 General Fund Keep Fort Collins Great
Budget
2017
Actual
2017
(Over)/
Under
Budget
Budget
2017
Actual
2017
(Over)/
Under
Budget
Personnel Costs $23,360 $23,043 $317 $2,708 $2,520 $188
Purchased Prof & Tech Services 13,523 12,889 634 2,362 1,667 695
Purchased Property Services 5,817 3,788 2,028 4,434 1,953 2,481
Other Purchased Services 1,421 1,430 (9) 89 93 (4)
Supplies 2,253 1,621 633 588 576 11
Capital Outlay 1,412 1,982 (571) 1,039 388 652
Other 1,897 1,660 237 381 336 45
Debt & Other Uses 5 3 3 38 22 16
49,688 46,416 3,271 11,638 7,555 4,083
Transfers 12,834 14,304 (1,470)
TOTAL 62,522 60,720 1,802 11,638 7,555 4,083
3.2
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Attachment: Powerpoint presentation (5659 : City Revenue/Contingency Planning and Remaining 2017