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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 01/15/2019 - FIRST READING OF ORDINANCE NO. 003, 2019, APPROPRIAgenda Item 4 Item # 4 Page 1 AGENDA ITEM SUMMARY January 15, 2019 City Council STAFF Susie Gordon, Environmental Program Manager Lucinda Smith, Environmental Sustainability Director Jody Hurst, Legal SUBJECT First Reading of Ordinance No. 003, 2019, Appropriating Unanticipated Grant Revenue in the General Fund for the Purchase of New Recycling Equipment at the Timberline Recycling Center. EXECUTIVE SUMMARY The purpose of this item is to appropriate grant funds to purchase a new cardboard compactor unit for the City’s public drop-off site, Timberline Recycling Center (TRC), as well as a new cover for an existing baler to protect it from weather conditions. No matching funds are required to use $23,689 in funds awarded by Colorado Department of Public Health and the Environment from the Resource Recovery & Economic Opportunity (RREO) Grant. The City will buy two new pieces of equipment to improve the operational efficiency of the TRC; $20,729 will replace an aging compactor used for cardboard recycling; $2,960 will purchase a cover for an existing cardboard baler, providing greater protection from snow/rain. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The City of Fort Collins operates a public recycling drop off site used by 360 people a day, on average; it is open seven days per week. The facility was moved, after 14 years, to a new location that opened in August 2016 as the Timberline Recycling Center (fcgov.com/TRC <https://www.fcgov.com/recycling/dropoff.php>). The collection containers and equipment at the TRC relocated from the previous site include: nine roll-off bins; and, three compactor units; two compactors are used for cardboard (OCC) and the third is for low-grade paper. The compactors, now 16-years old, experience considerable daily use and, despite regular maintenance, are getting worn. A grant recently received from CDPHE will pay for one of the compactors to be replaced and help the City to continue to meet the recycling needs of a growing community. In addition, the City will use part of the grant revenue to purchase a protective cover to install on a downstroke baler purchased by the City in November 2017 for use in baling film plastic. This prefabricated cover will protect the out-of-doors baler from the elements. The grant agreement requires use of funds for allowable expenditures by June 30, 2019. CITY FINANCIAL IMPACTS The City will contribute in-kind services (oversight and administration of work to install new equipment, welding, and electrical hook-up), however there are no matching funds required. New machinery will Agenda Item 4 Item # 4 Page 2 experience fewer breakdowns than the 16-year-old compactor that is being replaced; fewer repairs will save money as well as lost down-time that affect the customers’ convenience and use of the Timberline Recycling Center. The City will purchase and install the new compactor (and a new baler cover) using the entire amount no later than June 15, 2019. -1- ORDINANCE NO. 003 2019 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE IN THE GENERAL FUND FOR THE PURCHASE OF NEW RECYCLING EQUIPMENT AT THE TIMBERLINE RECYCLING CENTER WHEREAS, the City has been awarded a Colorado Department of Public Health and Environment Resource Recovery & Economic Opportunity Grant in the amount of $23,689 for the Timberline Recycling Center (“TRC”); and WHEREAS, grant proceeds of $20,729 will be used to purchase a new cardboard compactor unit to replace a 16-year old unit at the TRC, and $2,960 will be used to purchase a cover for a film-plastic baler at the TRC; and WHEREAS, the grant does not require any matching funds from the City; and WHEREAS, this appropriation benefits public health, safety, and welfare of the citizens of Fort Collins and serves the public purpose of helping to meet the recycling and sustainability needs of the citizens of Fort Collins; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the General Fund and will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from unanticipated revenue in the General Fund the sum of TWENTY-THREE THOUSAND SIX HUNDRED EIGHTY-NINE DOLLARS ($23,689) for expenditure in the General Fund to purchase a new cardboard compactor unit for the City’s public drop-off site, Timberline Recycling Center (TRC), as well as a new cover for an existing baler to protect it from weather conditions. -2- Introduced, considered favorably on first reading, and ordered published this 15th day of January, A.D. 2019, and to be presented for final passage on the 5th day of February, A.D. 2019. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 5th day of February, A.D. 2019. __________________________________ Mayor ATTEST: _______________________________ City Clerk