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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 12/05/2017 - ITEMS RELATING TO THE COMMUNITY SERVICES 2018 MID-Agenda Item 3 Item # 3 Page 1 AGENDA ITEM SUMMARY December 5, 2017 City Council STAFF Mark Sears, Natural Areas Manager John Stokes, Natural Resources Director Kurt Friesen, Director of Park Planning & Development Mike Calhoon, Parks Supervisor Chris Van Hall, Legal SUBJECT Items Relating to the Community Services 2018 Mid-Year Budget Cycle Appropriation Requests. EXECUTIVE SUMMARY A. Second Reading of Ordinance No.158, 2017, Appropriating Prior Year Reserves in the Natural Areas Fund and Authorizing the Transfer of Appropriations from the Natural Areas Fund into the Capital Project Fund for the Natural Areas Maintenance Facility Expansion Project and Transferring Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. B. Second Reading of Ordinance No. 159, 2017, Appropriating Prior Year Reserves in the Capital Expansion Fund and Authorizing the Transfer of Appropriations from the Capital Expansion Fund into the Capital Project Fund for Community Park Development and Transferring Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. C. Second Reading of Ordinance No. 160, 2017, Appropriating Prior Year Reserves in the Capital Expansion Fund and Authorizing the Transfer of Appropriations from the Capital Expansion Fund into the Capital Project Fund for the East District Maintenance Facility and Transferring Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. These Ordinances, unanimously adopted on First Reading on November 21, 2017, appropriate the additional funding for Natural Areas and Parks and Park Planning & Development projects. These projects, which were reviewed by City Council at the October 24, 2017 Council Work Session, include a Natural Areas Maintenance Facility Expansion, Community Park Development and an East District Park Maintenance Facility. STAFF RECOMMENDATION Staff recommends adoption of the Ordinances on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, November 21, 2017 (w/o attachments) (PDF) 2. Ordinance No. 158, 2017 (PDF) 3. Ordinance No. 159, 2017 (PDF) 4. Ordinance No. 160, 2017 (PDF) Agenda Item 14 Item # 14 Page 1 AGENDA ITEM SUMMARY November 21, 2017 City Council STAFF Mark Sears, Natural Areas Manager John Stokes, Natural Resources Director Kurt Friesen, Director of Park Planning & Development Mike Calhoon, Parks Supervisor Chris Van Hall, Legal SUBJECT Items Relating to the Community Services 2018 Mid-Year Budget Cycle Appropriation Requests. EXECUTIVE SUMMARY A. First Reading of Ordinance No.158, 2017, Appropriating Prior Year Reserves in the Natural Areas Fund and Authorizing the Transfer of Appropriations from the Natural Areas Fund into the Capital Project Fund for the Natural Areas Maintenance Facility Expansion Project and Transferring Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. B. First Reading of Ordinance No. 159, 2017, Appropriating Prior Year Reserves in the Capital Expansion Fund and Authorizing the Transfer of Appropriations from the Capital Expansion Fund into the Capital Project Fund for Community Park Development and Transferring Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. C. First Reading of Ordinance No. 160, 2017, Appropriating Prior Year Reserves in the Capital Expansion Fund and Authorizing the Transfer of Appropriations from the Capital Expansion Fund into the Capital Project Fund for the East District Maintenance Facility and Transferring Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. The purpose of this item is to approve recommended appropriation requests for Natural Areas and Parks and Park Planning & Development projects. These projects, which were reviewed by City Council at the October 24, 2017 Council Work Session, include a Natural Areas Maintenance Facility Expansion, Community Park Development and an East District Park Maintenance Facility STAFF RECOMMENDATION Staff recommends adoption of the Ordinances on First Reading. BACKGROUND / DISCUSSION A. Ordinance No. 158, 2017-Natural Areas Maintenance Facility Expansion A Natural Areas Department Campus Site Master Plan has been developed for the Natural Areas Department. The Plan identifies facilities that will ensure the ability of the City to manage its natural areas portfolio for several decades into the future. The proposed budget revision provides funding for key elements of the Plan and focuses on field-based operations. The request is for $1,420,000 (in addition to the original approved budget of $1,450,000) for a total budget of $2,870,000. The funds are available from the Natural Areas fund balance. Agenda Item 14 Item # 14 Page 2 An additional $200,000 appropriation is needed in the 2017 Supplemental Appropriation to compensate for previous appropriations of $75,000 in 2016 for conceptual design and $125,000 in 2017 for final design in the Natural Areas Fund that lapsed. Those lapsing appropriations went back to Natural Areas Fund balance and are available to fund this capital project. This $200,000 appropriation is part of the already approved budget of $1,450,000; the remaining $1,250,000 is budgeted for construction in 2018. Therefore, the total appropriation being requested is $1,620,000. The revised budget includes:  A basic 5,000 square foot vehicle and equipment storage building to store the equivalent of 8 large weather sensitive vehicles  A shop remodel and 1,200 square foot shop addition to provide appropriately sized basic restrooms, showers, locker rooms, a break room, tool room, and wood shop  An expansion of the equipment yard to provide for existing needs and 30 years of growth  Rooftop solar panels to provide a net-positive energy for the shop expansion project  A diesel and gasoline fueling station to reduce carbon footprint and increase productivity  Roof fall protection as required on all new City buildings. The existing shop and equipment yard were built in 2002, when there was fewer than 10 natural areas field staff managing 5,000 acres. The facilities were intended to serve for 15 years. Today, with an active field season staff of over 40 that manages 36,000 acres, the Natural Areas has outgrown the shop and equipment yard. Based on current projections, the City will continue to add an estimated 500 acres of natural area every year for the foreseeable future. Larger and more sophisticated facilities are needed to meet current and growing stewardship needs for the next several decades and to improve productivity and reduce energy use. The construction plans are almost complete, Natural Areas funds are available and set aside, the contractor has been hired, and if Council approves the budget increase for this much-needed shop expansion the construction will start in January and be complete by end of September. Alternative Funding Options In addition to staff's recommended approach, two additional funding options are available. Both of these alternatives are feasible; however, they will result in additional costs as well as other inefficiencies. Option 1 Use existing budget to construct Phase I in 2018 and take Phase II through the BFO process for construction in 2019. 2018 - Construct shop remodel, 1,200 SF expansion and new fuel station. $1,450,000 2019 - Construct vehicle storage building and equipment yard expansion. $1,620,000 Total Construction Costs $3,070,000 Additional Cost $ 200,000 Option 2 Take total project through the 2019-2020 BFO process for approval and start the project in 2019. Total Cost Estimated for 2019 Construction $3,110,000 Additional Cost $ 240,000 Rationale for Mid-Year Appropriation The original design and construction budget of $1,450,000 was prepared for the 2017-18 BFO process in the Agenda Item 14 Item # 14 Page 3 spring of 2016 using a conceptual design and without the help of a professional cost estimator. As design charrettes were held with key Natural Areas and Operations Services staff, long-term business needs were more thoroughly identified. In addition, objectives associated with the City’s Climate Action Plan goals, certain ADA requirements, and other City-related objectives and requirements were better characterized. A qualified estimator has now determined the costs at $2,870,000. Thus, an additional appropriation of $1,420,000 is requested. Response to Council’s Unanswered Work Session Questions The payback period for the solar panels to be installed on the vehicle storage building to make the maintenance facility expansion net positive for energy consumption is 10 to 15 years (this was incorrectly stated as 30 or more years during the work session). The $1,420,000 additional budget request will reduce the funds available for future land conservation by that amount (this is true of any Natural Areas capital project). However, Natural Areas anticipates spending approximately $70M on land conservation over the next 15 years and the maintenance facility is critical to the stewardship of conserved land. The cost to maintain and operate the new shop facilities will be modest and is estimated at less than $25,000 annually. This figure does not include capital replacement. Natural Areas maintains a financial model that projects revenues and expenses, including capital expenses, through 2030. Future capital needs including trails, parking lots, and other infrastructure commonly associated with City-owned natural areas appear to be adequately funded through 2025 although those expenses can fluctuate significantly based on property acquisition. With respect to office space, Natural Areas has plans to move a modular house, recently purchased as a part of a land conservation effort, to the Nix Farm campus at a very modest cost to provide office space for the next ten plus years. B. Ordinance No. 159, 2017-Community Park Development East Community Park is the next community park planned to be constructed in the city. The park will be located east of Drake and Ziegler, and north of the new Rigden Reservoir, a project recently completed by Fort Collins Utilities. Park Planning & Development purchased the 58-acre site a few years ago. Based on ongoing negotiations with a developer who plans to develop adjacent to the park site, there is potential for the city to acquire an additional 26 acres for the park. The developer has indicated he would like to donate this property to the City at some point. The entire property, including the park site, was formerly used for gravel mining. As such, the property is governed by a state issued mining permit, which requires the property to be restored to its original condition after mining operations have ceased. Immediate restoration efforts needed on the park site include:  Installation of an underdrain system to alleviate standing surface water  Restoration seeding The primary purpose of this appropriation is to fund and complete improvements underway needed for the park site, as required by the mining permit. The 2018 funding request is outlined as follows: Underdrain Extension Extend the underdrain installed in 2017 to fully alleviate the standing surface water on the site $110,000 Seeding and revegetation A requirement of the mining permit is that the site be restored to its original condition, prior to mining operations. Seeding & revegetation of the site is needed to comply with this requirement. $110,000 Total $220,000 The total appropriation request for Community Park Development is $220,000 Agenda Item 14 Item # 14 Page 4 Rationale for Mid-Year Appropriation During the 2017-18 Budgeting for Outcomes (BFO) process, $200,000 was appropriated for improvements to the East Community Park site. This money was spent towards the installation of an underdrain system at the park. However, after the drain was installed, it was determined that an extension to the underdrain is needed to fully mitigate the surface groundwater, adequately drain the park site, and prevent the establishment of wetlands. The additional appropriation is needed to complete this effort, and then revegetate the site as required by the mining permit. Without this mid-year cycle appropriation, the City may be found in violation of the mining permit. Response to Council’s Unanswered Work Session Questions 1. Analysis of projected fee revenues and planned expenditures A memo is attached that outlines projected fee revenues and planned expenditures for Community Parks through 2040. 2. Signage for proposed parks Staff will pursue adding signage to the East Community Park site, and other future park sites that have been purchased, indicating a park will be constructed in that location at some point in the future. C. Ordinance No. 160, 2017-East District Park Maintenance Facility 2018 funding is needed to provide for preliminary planning and design of a maintenance facility in the East Park District, located on the East Community Park site, near the intersection of Drake and Ziegler. Additional funding will be required in the future to fund construction of the facility. Maintenance for parks is provided through a satellite system of facilities strategically located across the city, providing an efficient and cost-effective delivery of park maintenance services. There are four maintenance facilities in existence today, all of which are at capacity. A new maintenance facility is proposed to serve the East Park District, which includes Radiant, English Ranch, Harmony, Stew Case, Eastside, Archery Range and Twin Silo Park. In addition, Rendezvous and Vermont Trails will be maintained from this facility. Cost savings are realized at Community Parks when the team is located in the district that they maintain. Without a satellite system, costs to maintain the parks increase significantly. The precinct maintenance facility approach is supported by the Council‐approved 2008 Parks and Recreation Policy Plan. The precinct model is based on research from police departments across the country and the efficiencies gained by locating precincts in the neighborhoods they serve. These facilities provide an opportunity for more efficient services in each district and substantial carbon reduction and fuel savings are realized through the strategic placement of these facilities. Previously, Council approved Ordinance No. 058, 2000, amending the City Code to increase the Capital Improvement and Expansion Fee, as well as the Neighborhood Parkland Fee. A part of the increase was specifically tied to the construction of maintenance facilities in support of efficient operations. A timeframe for completion of the maintenance facility has not been determined. There are several factors that may impact the timing of maintenance facility construction, including:  Completion and approval of the Federal Emergency Management Agency (FEMA) flood risk mapping of the Poudre River. This is estimated to be completed in 2018 or 2019.  Timing of potential land donation by adjacent developer  Other floodplain/stormwater issues that may impact the property In order to determine the ultimate cost and location of the facility on the park site, planning and design needs to occur now. The total cost of the maintenance facility is unknown, although preliminary estimates suggest it will Agenda Item 14 Item # 14 Page 5 be $3-5 million. The facility will be modeled after existing maintenance facilities, including the maintenance facilities located at Spring Canyon and Fossil Creek parks. The facility will be approximately 4,000-6,000 square feet in size. Design costs for the project are estimates only, and are outlined in the chart below: Item Description Estimated Cost Floodplain Analysis Floodplain modeling & mapping required for locating the facility in or near FEMA regulated floodplains $100,000 Preliminary Site Master Planning Preliminary site master planning for the park needed to determine the proper location of the facility in accordance with other potential future planned park amenities. This effort will be led by Park Planning & Development staff, with some support anticipated from consultants, such as a surveyor $30,000 Facility Design Architectural, engineering and other consultant services required for the design of the facility. $300,000 Total $430,000 The total appropriation request for design of the East District Parks Maintenance Facility is $430,000. Once a location and design for the maintenance facility has been determined, an offer to fund construction of the facility will be submitted to Council. Rationale for Mid-Year Appropriation An offer funding the East District Maintenance Facility was prepared during the 2017-18 BFO process. However, staff withdrew the East District Maintenance Facility offer based on uncertainties surrounding ongoing discussions with the Poudre School District and other City departments regarding potential partnerships to complete the project. As 2018 Community Parkland revenues comprised the bulk of the withdrawn offer, the 2018 community parkland revenues were not appropriated. A mid-year budget cycle appropriation is needed to appropriate the 2018 community parkland anticipated revenues. Without this mid-year budget cycle appropriation, design of the maintenance facility will be furthered delayed. Response to Council’s Unanswered Work Session Questions 1. Financial Analysis of District Model for Park Maintenance Facilities The financial analysis of the current satellite shop philosophy has shown an annual savings of $200,000, after including the cost of operating the maintenance facility. The savings are mainly from reduced fuel usage and staffing reductions. Included in the calculation are the annual utilities and cleaning services costs at each maintenance facility. To find the return on investment for the Fossil Creek and Spring Canyon Community Park Shops’ cost an inflationary factor is applied to the original construction costs. The return on investment for the current satellite maintenance philosophy calculates out to 14 years. The initial estimates for the East Park Maintenance Facility are a 22-year return on investment, based on increased capital costs to meet new energy efficiency standards. 2. Matrix Chart Indicating Need for Satellite Shops A separate memo was included in Council packets recently that addresses this issue. Agenda Item 14 Item # 14 Page 6 CITY FINANCIAL IMPACTS A. Natural Areas Maintenance Facility Expansion The additional $1,420,000 to fund the expanded scope of the project will come from the Natural Areas Fund Balance. The funds have been set aside and will have minimal impact on future land conservation, but will have significant benefit to the stewardship of the 37,000 acres of land already conserved and to land which will be conserved in the future. The additional $200,000 appropriation, was previously budgeted in 2016 and 2017 for this project is needed in the 2017 Supplemental Appropriation to compensate for previous appropriations in the Natural Areas Fund that lapsed. Those lapsing appropriations went back to Natural Areas Fund balance and are available to fund this capital project. Therefore, the total appropriation request is $1,620,000. B. Community Park Development The $220,000 will come from the Community Park portion of the Capital Expansion fund reserves. C. East District Park Maintenance Facility The $430,000 will come from the Community Park portion of the Capital Expansion fund reserves. BOARD / COMMISSION RECOMMENDATION A. Natural Areas Maintenance Facility Expansion At its September 13, 2017 meeting, the Land Conservation and Stewardship Board voted unanimously to recommend that “City Council approve an Ordinance increasing the budget for the Natural Areas Shop Expansion by $1,420,000 in 2018. Funding will come from existing Natural Areas Funds.” B. Community Park Development At its October 24, 2017, meeting, the Parks and Recreation Board reviewed the budget revision request for Community Parks is in support of funding for this purpose. C. East District Park Maintenance Facility At its October 24, 2017, meeting, the Parks and Recreation Board reviewed the budget revision request for East District Park Maintenance Facility and is in support of funding for this purpose. PUBLIC OUTREACH  A. Natural Areas Maintenance Facility Expansion An Open House was held to allow the Community to be aware of the Natural Areas Maintenance Facility Expansion, it was well attended with minimal concerns expressed. B. Community Park Development The location and approximate size for East Community Park is identified in the Council adopted 2008 Parks & Recreation Policy Plan. This plan received considerable public input prior to adoption. Additional public outreach for the park will occur prior to park development, which may not occur for 10 years. Agenda Item 14 Item # 14 Page 7 C. East District Park Maintenance Facility Public outreach regarding the maintenance facility is anticipated after design of the facility has been developed further, and a location for the facility determined. ATTACHMENTS 1. Projected Community Park Impact Fee Revenue and Expenditures (PDF) 2. East Community Park Location Map (PDF) 3. Natural Areas Maintenance Facility Location Map (PDF) 4. Land Conservation and Stewardship Board minutes, September 13, 2017 (PDF) -1- ORDINANCE NO. 158, 2017 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE NATURAL AREAS FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE NATURAL AREAS FUND INTO THE CAPITAL PROJECT FUND FOR THE NATURAL AREAS MAINTENANCE FACILITY EXPANSION PROJECT, AND TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, A Natural Areas Department Campus Site Master Plan has been developed for the Natural Areas Department that identifies facilities that will ensure the ability of the City to manage its natural areas portfolio for several decades into the future; and WHEREAS, the existing shop and equipment yard were built in 2002, and since that time the Natural Area acreage has increased from 5,000 acres to 36,000 acres including an increase in field staff from 10 to 40 employees; and WHEREAS, the City will continue to add an estimated 500 acres of natural area every year for the foreseeable future; and WHEREAS, the Natural Areas department has identified a need to increase the size of the Maintenance Facility to include vehicle and equipment storage, employee facility remodeling, expansion of the equipment yard, solar panel installation, roof fall protection and a fueling station (the “Project”); and WHEREAS, the total cost of the Project is expected to be $2,870,000; and WHEREAS, $1,450,000 was appropriated for the Project in the Budgeting For Outcomes (“BFO”) Offer; however of those funds, $200,000 in appropriations lapsed and went to Natural Areas fund balance and will be reappropriated in this Ordinance; and WHEREAS, $1,620,000 will be appropriated for the Project in this Ordinance from prior year reserves from the Natural Areas Fund, of which $1,420,000 is the additional cost of the Project; and WHEREAS, the cost to maintain and operate the new shop facilities will be modest and is estimated at less than $25,000 annually; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, City staff have determined that the appropriations as described herein are available and previously unappropriated in the Natural Areas Fund; and -2- WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for which the transferred funds are to be expended remains unchanged; the purpose for which the funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and WHEREAS, this project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from reserves in the Natural Areas Fund for transfer to the Capital Projects Fund the sum of ONE MILLION SIX HUNDRED TWENTY THOUSAND DOLLARS ($1,620,000) for the Project and appropriated therein. Section 3. That the unexpended appropriated amount of TWELVE THOUSAND SIX HUNDRED THIRTY-SIX DOLLARS ($12,636) in the Capital Projects Fund - Natural Areas Maintenance Facility Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for Art in Public Places projects. Section 4. That the unexpended appropriated amount of THREE THOUSAND SIXTY-FOUR DOLLARS ($3,564) in the Capital Projects Fund - Natural Areas Maintenance Facility Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. Introduced, considered favorably on first reading, and ordered published this 21st day of November, A.D. 2017, and to be presented for final passage on the 5th day of December, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk -3- Passed and adopted on final reading on the 5th day of December, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk -1- ORDINANCE NO. 159, 2017 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE CAPITAL EXPANSION FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE CAPITAL EXPANSION FUND INTO THE CAPITAL PROJECT FUND FOR COMMUNITY PARK DEVELOPMENT AND TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the East Community Park (the “Park”) is the next community park planned to be constructed, located east of Drake and Ziegler, north of the new Rigden Reservoir; and WHEREAS, Park Planning & Development purchased the 58-acre site a few years ago and based on ongoing negotiations with a developer who plans to develop adjacent to the Park site, there is potential for the city to acquire an additional 26 acres for the park; and WHEREAS, the entire property, including the Park site, was formerly used for gravel mining and as such, the property is governed by a state issued mining permit, which requires the property to be restored to its original condition after mining operations have ceased; and WHEREAS, the restoration efforts needed on the Park site include installation of an underdrain system to alleviate standing surface water and restoration seeding (the “Project”); and WHEREAS, the total cost of the Project to-date, including this appropriation, is expected to be $420,000, therefore Art in Public Places funding is applicable; and WHEREAS, $200,000 is currently appropriated for the Project in the Budgeting For Outcomes Offer, and $220,000 will be appropriated for the restoration in this Ordinance from Prior Year Reserves from the Capital Expansion Fund; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, City staff have determined that the appropriations as described herein are available and previously unappropriated in the Capital Expansion Fund; and WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for which the transferred funds are to be expended remains unchanged; the purpose for which the funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and -2- WHEREAS, this project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from reserves in the Capital Expansion Fund for transfer to the Capital Projects Fund the sum of TWO HUNDRED TWENTY THOUSAND DOLLARS ($220,000) for the restoration of the East Community Park site and appropriated therein. Section 3. That the unexpended appropriated amount of THREE THOUSAND TWO HUNDRED SEVENTY-SIX DOLLARS ($3,276) in the Capital Projects Fund - Community Park Development Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for Art in Public Places projects. Section 4. That the unexpended appropriated amount of NINE HUNDRED TWENTY-FOUR DOLLARS ($924) in the Capital Projects Fund - Community Park Development Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. Introduced, considered favorably on first reading, and ordered published this 21st day of November, A.D. 2017, and to be presented for final passage on the 5th day of December, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk -3- Passed and adopted on final reading on the 5th day of December, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk -1- ORDINANCE NO. 160, 2017 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE CAPITAL EXPANSION FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE CAPITAL EXPANSION FUND INTO THE CAPITAL PROJECT FUND FOR THE EAST DISTRICT MAINTENANCE FACILITY AND TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, staff has identified a need for a maintenance facility in the East Park District (which includes Radiant, English Ranch, Harmony, Stew Case, Eastside, Archery Range and Twin Silo Parks), to be built on the East Community Park site, near the intersection of Drake and Ziegler; and WHEREAS, this new facility will continue the precinct maintenance facility approach supported by the Council approved 2008 Parks and Recreation Policy Plan; and WHEREAS, to determine the ultimate cost and location of the maintenance facility on the park site, planning and design are needed (the “Project”); and WHEREAS, the total cost of the maintenance facility is unknown, although preliminary estimates suggest it will be $3-5 million; and WHEREAS, the facility will be modeled after existing maintenance facilities, including the maintenance facilities located at Spring Canyon and Fossil Creek parks. The facility will be approximately 4,000-6,000 square feet in size; and WHEREAS, design costs in the Ordinance are for floodplain analysis ($100,000), preliminary site master planning ($30,000), and facility design ($300,000) for a total requested appropriation of $430,000; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, City staff have determined that the appropriations as described herein are available and previously unappropriated in the Capital Expansion Fund; and WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for which the transferred funds are to be expended remains unchanged; the purpose for which the funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and -2- WHEREAS, this project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from reserves in the Capital Expansion Fund for transfer to the Capital Projects Fund the sum of FOUR HUNDRED THIRTY THOUSAND DOLLARS ($430,000) for the planning and design of the Project and appropriated therein. Section 3. That the unexpended appropriated amount of THREE THOUSAND THREE HUNDRED FIFTY-FOUR DOLLARS ($3,354) in the Capital Projects Fund - East District Park Maintenance Facility Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for Art in Public Places projects. Section 4. That the unexpended appropriated amount of NINE HUNDRED FORTY- SIX DOLLARS ($946) in the Capital Projects Fund - East District Park Maintenance Facility Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. Introduced, considered favorably on first reading, and ordered published this 21st day of November, A.D. 2017, and to be presented for final passage on the 5th day of December, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk -3- Passed and adopted on final reading on the 5th day of December, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ City Clerk