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Home My WebLink AboutCOUNCIL - COMPLETE AGENDA - 12/11/2018 - COMPLETE AGENDA (WORK SESSION)City of Fort Collins Page 1 Wade Troxell, Mayor Council Information Center (CIC) Gerry Horak, District 6, Mayor Pro Tem City Hall West Bob Overbeck, District 1 300 LaPorte Avenue Ray Martinez, District 2 Fort Collins, Colorado Ken Summers, District 3 Kristin Stephens, District 4 Cablecast on FCTV Channel 14 Ross Cunniff, District 5 and Channel 881 on the Comcast cable system Carrie Daggett Darin Atteberry Delynn Coldiron City Attorney City Manager City Clerk The City of Fort Collins will make reasonable accommodations for access to City services, programs, and activities and will make special communication arrangements for persons with disabilities. Please call 221-6515 (V/TDD: Dial 711 for Relay Colorado) for assistance. City Council Work Session December 11, 2018 6:00 PM • CALL TO ORDER. 1. Natural Areas Acquisition Process and Financial Partnerships. (staff: John Stokes, Dave Myers: 10 minute staff presentation; 30 minute discussion) The purpose of this item is to review the City’s Natural Areas Department process to identify and acquire land, as well as the decision-making approach that informs financial partnerships with Larimer County and other conservation entities. 2. Regional Wasteshed Master Plan. (staff: Honore Depew: 15 minute staff presentation: 45 minute discussion) The purpose of this item is to consider supporting Larimer County’s Solid Waste Infrastructure Master Plan. The Master Plan proposes new solid waste facilities and infrastructure (funded by Larimer County) and supportive policies (adopted by municipalities). It is the result of a three- year regional collaboration to improve the local waste and recycling system and provides strategic implementation opportunities for Fort Collins’ Zero Waste goals. 3. City Plan - Housing and Transportation Update. (staff: Cameron Gloss, Ryan Mounce, Aaron Iverson, Meaghan Overton; 10 minute staff presentation: 45 minute discussion) The purpose of this item is to update Council on two “big ideas” that will form the policy basis for the City Plan update. Staff will provide an overview of the big ideas for Community and Neighborhood Livability and Transportation, with a focus on City Plan’s proposed approach to strategically adding density in existing neighborhoods and building a “transit-ready” community. City of Fort Collins Page 2 4. Council Vacancy Appointment Process (staff: Carrie Daggett, Delynn Coldiron; 10 minute staff presentation; 30 minute discussion) The purpose of this work session is to discuss the process and materials Council would like to use to fill the District 1 vacancy created by Councilmember Overbeck’s election to the office of Larimer County Assessor. The proposed timeline and deadline impacts will also be discussed. • OTHER BUSINESS. • ADJOURNMENT. DATE: STAFF: December 11, 2018 John Stokes, Natural Resources Director WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION Natural Areas Acquisition Process and Financial Partnerships. EXECUTIVE SUMMARY The purpose of this item is to review the City’s Natural Areas Department process to identify and acquire land, as well as the decision-making approach that informs financial partnerships with Larimer County and other conservation entities. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Does Council have any questions or concerns related to these topics? 2. Does Council wish to make any changes to the current acquisition process or cost-sharing approach? BACKGROUND / DISCUSSION Brief History of Acquisitions Since 1992, the City has conserved approximately 180 properties and 44,704 acres of land. Of the total, 37,082 acres are fee properties, 6,725 are conservation easements, and 897 are leased. Starting in 1994, the City began to partner financially with other entities, in particular, Larimer County and Great Outdoors Colorado (GOCO). In the ensuing 24-year period, nearly 70,000 acres were conserved in partnership with Larimer County (Attachment 2). A total of 32 projects were completed and 15 of those were with assistance from GOCO. As required by GOCO, a conservation easement is placed on any property that it helps conserve. The City holds conservation easements on 15,205 acres of County Open Lands. In addition to external partnerships, Natural Areas also participates in internal collaborations, for example in concert with the Stormwater Utility at Red Fox Meadows or the former Forney property. Overview of Acquisition Process The City process for acquiring natural areas begins with the Council adopted 2014 Natural Areas Master Plan (<https://www.fcgov.com/naturalareas/pdf/nat-areas-masterplan-final14.pdf>). The Plan outlines broad areas of land conservation interest which include local, regional, and community separator elements. Professional real estate staff maintain an inventory of key parcels that may be of interest and works continuously to cultivate landowner relations. Properties are located in areas identified as a priority in the Master Plan and have some combination of conservation values, restoration potential, community separation, connectivity with other owned land, and recreation opportunities. While the City engages in extensive planning to identify key parcels and potential internal and external partnerships, the work of acquiring land can be opportunistic. The City may acquire natural areas from willing sellers only. Landowners may not be interested for long periods of time but then their circumstances or motivations change. Occasionally the City contacts a landowner and a transaction is crafted in a very short 1 Packet Pg. 3 December 11, 2018 Page 2 period of time. Sometimes, however, it can take many years to develop a land transaction and some transactions have taken from 10 to 15 years to develop and complete. Even relatively small transactions can entail very complex and sensitive negotiations and transactional details. In 2005, Council adopted Resolution 2005-136 (Attachment 1). The policy notes the guide rails of the Master Plan and describes Council’s desire to be more involved in projects that are significant in size, value, or that raise significant policy questions. In particular Council will be more involved if an acquisition is more than $2 million or if it raises policy questions related to the Master Plan or the use of dedicated funds. In addition, any collaborative transaction with Larimer County (or other government bodies) require an Intergovernmental Agreement that must be approved by Council. Based on the adopted policy, staff may proceed with acquisitions that fit within the Master Plan objectives without direct Council involvement unless they are expensive or potentially controversial. Since 2005, staff has completed approximately 9 projects a year or approximately 112 total transactions, excluding leases and right-of- way projects. Several projects met or exceeded the $2 million mark or raised policy questions. For example, the former Resource Recovery Farm at the intersection of I25 and Prospect was acquired and then partially exchanged with Colorado State University for additional land at Reservoir Ridge Natural Area. However, the majority of transactions have remained well below the $2 million threshold. At Council’s request, since 2015 staff has provided Council with a Quarterly Confidential Land Conservation Report. The report describes in detail lands actively being considered for conservation, the costs, conservation values, any issues associated with each and progress to date. The approach to acquiring natural area properties is not dissimilar to the approach used by the City to acquire other properties for public use, such as community parks and stormwater properties. Master plans describe areas of interest and the departments seek out parcels and acquire them in accordance with the master plans. The following chart provides information about how natural area or open space acquisitions are processed by Fort Collins and other local governments. The chart also includes a column representing the average number of transactions a year. Agency Land Conservation Master Plan Y / N Planning Approval Y / N Board Recommendation Y / N Council or Commission Approval Y / N Average # of transactions annually Fort Collins Natural Areas Y N Y Y/N 9 City of Boulder Open Space and Mountain Parks Y N Y Y 5 Boulder County Parks and Open Space Y N Y Y Not available Jefferson December 11, 2018 Page 3 As noted by the chart, Fort Collins has a hybrid approach to Council approval as compared to other communities. At the request of the Leadership Planning Team, staff reached out to program staff from these localities and asked for descriptions of their approval systems. Boulder County and the City of Boulder staff do not, as a regular matter, take proposed transactions to decision makers until the terms of a deal have been finalized. Jefferson County staff described a board and commissioners process that can extend the length of transaction by as much as six months to a year. A consideration with this process is that on occasion Jefferson County has had to renegotiate prices with landowners and some agreements have been lost. Larimer County staff noted that its citizen Board plays an important role in reviewing and making recommendations to the County Commissioners on proposed transactions. The Commissioners meet every Tuesday and items can be placed on the agenda the Thursday before a Tuesday meeting. All the localities described citizen board involvement in their process, which is similar to Fort Collins in that Natural Areas staff take all proposed transactions to the Land Conservation and Stewardship Board for its review. The advantages of the current hybrid Fort Collins’ approach include: • A process that is regarded as less uncertain by sellers • The ability to move quickly if necessary • An efficient acquisition process Bringing all transactions to Council may create benefits such as: • More transparency about what parcels the City is buying • More involvement from Council in decision making • Discussions regarding deal points or negotiations From the perspective of staff, the Fort Collins’ approach to natural areas acquisition represents a good balance between oversight by Council and latitude provided to staff to efficiently achieve the conservation objectives of the Master Plan. The Master Plan provides an overarching road map to conservation and the Council-adopted policy provides appropriate touch points with Council. As a practical matter, staff is concerned that if Council were to require Council action on every transaction it would likely entail numerous Council meetings. For example, with an average of 9 transactions a year the number of Council meetings required could be 18 or more (based on a work session and regular meeting and excluding second reading and executive sessions). Financial Partnerships As noted there have been 32 partnership acquisitions with Larimer County over the past 24 years. All transactions involving a partnership with Larimer County must be approved through an Intergovernmental Agreement. Some of the acquisitions with the County also have included Great Outdoors Colorado (GOCO), The Nature Conservancy, and Loveland. Over the years, the County has been extremely successful at garnering GOGO grants on behalf of joint County and City projects. The total value of the partnerships was $74.3 million (Attachment 2). Fort Collins contributed $26 million or 35%. Larimer County contributed $21 million or 28%. The other partners contributed the remaining 37%. Nearly 70,000 were conserved at an average cost per acre of $1,070. There is no formal cost sharing arrangement between Larimer County and the City. Partnerships have been utilized to leverage collective resources on projects where conservation goals overlap; for example, in the foothills area and at regional locations, most notably Soapstone Prairie Natural Area and Red Mountain Open Space. 1 Packet Pg. 5 December 11, 2018 Page 4 Staff considers a set of questions when considering a financial and/or conservation partnership: • Does the land conservation project align with the land conservation priorities set forth by the Council Adopted - City of Fort Collins Land Conservation and Stewardship Master Plan? • Does the partner/s have a positive track record of partnerships with the City and or other organizations? • Is the project identified as a priority in the partnering agency/organizations’ adopted plans? • Is the project of mutual interest due to existing land ownership or previous investments by partners? • Will the land conservation project benefit citizens of the contributing partners? • How can/should the land conservation project be funded? o Do the partners have the financial ability to participate at the time? o Are there grants available to help fund the project? o How much can each of the partners afford to contribute at the time? o Is there a stronger benefit to one partner over the other/s? o Is there justification for partner/s to provide more funds than the other partner/s. • If the property is purchased: o Which partner is best suited to manage the property? • If the land is conserved with a conservation easement? o Which partner is best suited to hold and monitor the conservation easement? • Will the financial partnership positively affect a grant application? o Which partner is best suited to apply for and manage the grant? • Will this land conservation project not be possible without the partnership? If Council desires to develop a more formal approach to partnering with the County, one option could be to develop the preceding questions into an assessment that would be shared with Council well in advance of any potential transaction. If there were any concerns, they could be addressed in writing or through a work session as needed. ATTACHMENTS 1. Council Approval Policy December 20, 2005 (PDF) 2. County City Partnerships (PDF) 3. PowerPoint Presentation (PDF) 1 Packet Pg. 6 ATTACHMENT 1 1.1 Packet Pg. 7 Attachment: Council Approval Policy December 20, 2005 (7444 : Natural Areas Acquisition Process and Financial Partnerships) 1.1 Packet Pg. 8 Attachment: Council Approval Policy December 20, 2005 (7444 : Natural Areas Acquisition Process and Financial Partnerships) Year Property Total Site Acres Fort Collins Larimer County Loveland TNC GOCO Donation Total Cost 1994 Coyote Ridge 442 $ 824,053 $ 100,000 $ 924,053 1995 Cathy Fromme Prairie 80 $ 211,180 $ 60,000 $ 250,000 $ 521,180 1995 Coyote Ridge 315 $ 330,941 $ 330,750 $ 661,691 1997 Cathy Fromme Prairie 160 $ 120,799 $ 362,397 $ 483,196 1997 Coyote Ridge 84 $ 185,676 $ 92,824 $ 21,500 $ 300,000 1997 Long View Farm 479 $ 691,721 $ 1,032,500 $ 344,166 $ 400,000 $ 2,468,387 2000 Prairie Ridge Natural Area 785 $ 309,280 $ 437,881 $ 1,892,768 $ 500,000 $ 3,139,929 2001 Fossil Crk Res reg OS 7 $ 50,000 $ 50,000 $ 100,000 2001 Fossil Crk Res reg OS 152 $ 1,200,205 $ 800,000 $ 2,000,205 2001 Fossil Crk Res reg OS 230 $ 2,014,206 $ 2,012,500 $ 4,026,706 2001 Fossil Crk Res reg OS 12 $ 68,000 $ 68,000 $ 136,000 2001 Fossil Crk Res reg OS 54 $ 594,050 $ 594,050 $ 1,188,100 2002 Kerbel Conservation Easement 84 $ 98,749 $ 98,749 $ 197,498 2002 Rimrock Open Space 225 $ 56,588 $ 509,292 $ 565,880 2002 Rimrock Open Space 212 $ 100,000 $ 935,100 $ 1,035,100 2003 Devil's Backbone 878 $ 2,306,815 $ 768,498 $ 3,075,313 2003 Fossil Crk Res reg OS 10 $ 300,000 $ 220,000 $ 520,000 2004 Devil's Backbone 667 $ 1,785,694 $ 97,609 $ 500,000 $ 2,383,303 2004 Horsetooth Mountain Park 288 $ 200,000 $ 975,000 $ 325,000 $ 1,500,000 2004 Roberts Ranch Conservation Easement 4,557 $ 1,801,665 $ 211,100 $ 1,500 $ 889,500 $ 109,000 $ 3,012,765 2004 Wellington Community Sep 139 $ 182,651 $ 182,651 $ 365,302 2004 Wellington Community Sep 70 $ 99,069 $ 99,069 $ 198,138 2007 Laramie Foothills Partnership 55,562 $ 8,350,000 $ 2,689,000 $ 550,000 $ 11,604,000 $ 1,880,000 $ 25,073,000 2007 Hermit Park 1,362 $ 91,000 $ 4,700,000 $ 400,000 $ 700,000 $ 700,000 $ 6,591,000 2010 Three Bells I & II 338 $ 704,131 $ 519,108 $ 120,000 $ 914,237 $ 254,524 $ 2,512,000 2017 Coyote Ridge 481 $ 1,054,675 $ 1,051,787 $ 1,000,000 $ 3,106,462 2017 Horsetooth Foothills 259 $ 186,246 $ 184,070 $ 860,906 $ 1,231,223 2017 Horsetooth Foothills 36 $ 17,048 $ 15,930 $ 139,094 $ 172,071 2017 Horsetooth Foothills 358 $ 751,084 $ 764,500 $ 995,500 $ 2,511,084 2017 Horsetooth Foothills 199 $ 501,741 $ 614,047 $ 1,115,788 2017 Horsetooth Foothills 831 $ 484,215 $ 368,103 $ 1,557,500 $ 2,409,818 2018 Horsetooth Foothills 320 $ 370,498 $ 122,250 $ 300,500 $ 793,248 Totals 69,676 $ 26,041,980 $ 21,066,764 $ 2,756,934 $ 1,251,500 $ 20,936,237 $ 2,265,024 $ 74,318,440 ATTACHMENT 2 1.2 Packet Pg. 9 Attachment: County City Partnerships (7444 : Natural Areas Acquisition Process and Financial Partnerships) 1 Natural Areas Acquisition Process and Cost Sharing John Stokes 12-11-18 ATTACHMENT 3 1.3 Packet Pg. 10 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial General Direction Sought 2 1. Does Council have any questions or concerns related to these topics? 2. Does Council wish to make any changes to the current acquisition process or cost‐sharing approach? 1.3 Packet Pg. 11 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial Acquisition Process 3 CITY OF FORT COLLINS NATURAL AREAS DEPARTMENT NATURAL AREAS MASTER PLAN October 7, 2014 1.3 Packet Pg. 12 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial Since 1992 4 180 properties 44,704 acres 1.3 Packet Pg. 13 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial Process Staff maintains an extensive set of relationships with landowners Execute on average 9 deals a year There are no easy deals 5 1.3 Packet Pg. 14 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial Process Resolution 2005-136 provides guide rails to staff as to when to approach Council  $2 million  Policy implications Staff also provides a confidential quarterly update 6 1.3 Packet Pg. 15 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial Comparison to other programs 7 Agency Land Conservation Master Plan Y / N Planning or Real Estate Approval Y / N Board Recommendation Y / N Board Approval Y / N Council or Commission Approval Y / N Average # of transactions annually Fort Collins Natural Areas YNYNY/N 9 City of Boulder Open Space and Mountain Parks YNYNY 5 Boulder County Parks and Open Space YNYNY Not available Jefferson County Open Space YYYNY3 Larimer County Natural Resources YNYYY 4 to 6 1.3 Packet Pg. 16 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial Process Considerations 8  More transparency about what parcels the City is buying  More involvement from Council in decision making  Discussions regarding deal points or negotiations  A process that is regarded as less uncertain by sellers  The ability to move quickly if necessary  Efficiency with respect to completing transactions under $2 million and pursuing the objectives of the Master Plan 1.3 Packet Pg. 17 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial Partnerships 9 32 partnered projects with Larimer County and others 70,000 acres $74 million 35% from the City 28% from the County 37% from other partners (GOCO) 1.3 Packet Pg. 18 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial Informal Partnership Approach  Mutual conservation objectives  Does it support previous partnered projects  Ability of partners to leverage resources 10 1.3 Packet Pg. 19 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial Partnership Example 11 $3.36M Larimer County $3.35M Fort Collins $4.85M GOCO 1.3 Packet Pg. 20 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial General Direction Sought 1. Does Council have any questions or concerns related to these topics? 2. Does Council wish to make any changes to the current acquisition process or cost-sharing approach? 12 1.3 Packet Pg. 21 Attachment: PowerPoint Presentation (7444 : Natural Areas Acquisition Process and Financial DATE: STAFF: December 11, 2018 Honore Depew, Environmental Planner Jeff Mihelich, Deputy City Manager Lucinda Smith, Environmental Sustainability Director WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION Regional Wasteshed Master Plan. EXECUTIVE SUMMARY The purpose of this item is to consider supporting Larimer County’s Solid Waste Infrastructure Master Plan. The Master Plan proposes new solid waste facilities and infrastructure (funded by Larimer County) and supportive policies (adopted by municipalities). It is the result of a three-year regional collaboration to improve the local waste and recycling system and provides strategic implementation opportunities for Fort Collins’ Zero Waste goals. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Does Council wish for staff to prepare a resolution supporting the Solid Waste Infrastructure Master Plan? (January 15 Regular Hearing) 2. Shall staff prepare an intergovernmental agreement for Council review in Q1 of 2019 formalizing commitments in the master plan? (February 12 Work Session) BACKGROUND / DISCUSSION History of Council Involvement Staff provided updates on this project to City Council at a • Regular hearing in January 2017. • Futures Committee in April 2017. • Council Finance Committee in July 2018. • Work sessions in January and May of 2018. In addition, Fort Collins City Council is represented on the Policy Advisory Committee of the Wasteshed Coalition by Mayor Troxell and Councilmember Cunniff. Wasteshed Coalition Background Because the Larimer County Landfill is forecast to reach capacity by 2024, staff and elected officials from the Cities of Fort Collins and Loveland, Larimer County, and the Town of Estes Park formed the North Front Range Wasteshed Coalition in 2015. In 2017, Larimer County engaged the consulting firm HDR, Inc. to conduct extensive analysis of: • current and future regional solid waste volumes • emerging technologies for resource recovery • recommended infrastructure components o including triple-bottom line and market impacts • policies to support new facilities 2 Packet Pg. 22 December 11, 2018 Page 2 Eleven possible solid waste infrastructure options were identified for analysis. Each element was closely reviewed by the Coalition and is detailed in the Solid Waste Infrastructure Master Plan. Master Plan Recommendations Five new facilities are recommended based on cost-benefit ratio, timeframe to complete, and projected tipping fees: Proposed Facilities Capital Cost* (Initial Phase) Projected Tip Fee* New County Landfill $11.7M $15 Central Transfer Station $15.8M $31 Yard Waste Composting Facility $11.8M $38 Food Waste Composting Facility $38 Construction and Demolition (C&D) Debris Processing Facility $13.7M $34 Recycling Center Upgrades $3M Varies *Fees and costs in 2017 dollars Locations All of the proposed facilities except a new landfill would be co-located on County-owned property on West Trilby Road adjacent to the existing landfill. A modern, sanitary landfill would be developed on a section of County- owned land in northern Larimer County and would predominantly accept trash from the Central Transfer Station (including landfill waste from Fort Collins). The Transfer Station would provide a high level of convenience and safety to customers with a new entrance and separate lanes for commercial and self-haul visitors. Capital Cost Most of the capital investment needed for the recommended facilities would come from an existing fund balance Larimer County has accumulated from past user fees for infrastructure replacement, with the remainder being financed by the County. Because the Solid Waste Division is operated as an enterprise fund, no tax revenue is included in these projections and there is no expectation of municipal financial investment. Facility Construction Timeline One of the primary goals of the Regional Wasteshed Project is to have replacement facilities operational before the Larimer County landfill stops accepting waste in 2024. The projected development schedule for the new facilities includes design, permitting, and construction. Intergovernmental Agreement While Larimer County has the funding to build new resource recovery facilities, municipal partnerships and policies are needed to make these regional assets work. To formalize the commitments of participating jurisdictions an intergovernmental agreement would be developed and likely include the following elements: • County commits to finance, construct, own, and manage new facilities and maintain a hauler licensing program • Infrastructure outlined in Master Plan • Municipalities commit to establish supportive policy for waste handling and participate in a County advisory board • Policy would help drive material to new facilities • All jurisdictions coordinate data collection and education Supportive Policy 2 Packet Pg. 23 December 11, 2018 Page 3 The Master Plan calls for new rules to be implemented in the Wasteshed. These policies would be in alignment with adopted goals for increased diversion, are anticipated to drive economic development in the region, and are designed to support the financial viability of new facilities: (1) Flow Control for Construction and Demolition Debris (C&D) a. All mixed loads of construction and demolition debris must be sent to a County-owned processing facility for a period of ten years (projects over 1,000sf). (2) Flow Control for Single-Stream Recyclables a. Mixed curbside recycling must be sent to a County-owned recycling center. (3) Yard Trimmings and Food Scraps Diversion a. Municipalities would be expected to develop policies and programs appropriate for their community to divert green waste from landfills. (4) Trash Disposal a. No new rules are proposed for municipal solid waste (trash) handling. Outreach Conducted • A Stakeholder Advisory Group met seven times between May 2017 and September 2018 to provide input and review technical and policy information produced by coalition staff. o Over 50 stakeholders were invited to participate from key sectors including: the business community, academia, regional governments, waste haulers and recyclers, boards and commissions, state agencies, and advocacy groups. • Coalition staff met directly with local haulers throughout the project, both individually and as a group, to discuss impacts on their operations. Hauler meetings were held in May, July, and December of 2018. • Staff presented updates to the Local Legislative Affairs Committee of the Chamber of Commerce in January, April, and November of 2018. • Staff solicited targeted feedback regarding flow control for C&D from builders, developers, and construction debris haulers during the summer of 2018. • Four public meetings in an open house format were held in May of 2018 throughout the County and an online town hall meeting is active at <http://nfrwasteshedpublicmeeting.com/>. • Staff engaged with numerous boards and community groups, and provided feedback throughout the project. • See Public Engagement Summary (Attachment 2) for further details. Additional Relevant Analysis A Triple-Bottom Line Scan of the proposed project outcomes was conducted in 2018. (Attachment 4) An earlier Regional Wasteshed Planning Study was prepared in 2016 that established how the region handles waste materials and explored opportunities and challenges that exist for the future (www.fcgov.com/Ph1_wasteshed_report <http://www.fcgov.com/Ph1_wasteshed_report>). A “waste characterization” study of material accepted for disposal at the Larimer County Landfill was conducted in 2016. A major finding was that organics (yard trimmings and food scraps), as well as construction and demolition materials, offer a significant opportunity for waste diversion (<https://www.fcgov.com/recycling/publications- resources.php>). Bottom Line Unprecedented regional collaboration for solid waste planning, spurred by the Larimer County Landfill nearing capacity, has yielded a master plan for infrastructure that can divert significant waste from landfills without capital investment from the City of Fort Collins. To support this project, the role of municipalities in the region is to adopt specific policies that will deliver materials to the new County-owned resource recovery facilities 2 Packet Pg. 24 December 11, 2018 Page 4 The proposed facilities are projected to recover as much as 40% of what is currently landfilled in the Wasteshed, delivering useable products back into the regional economy and helping Fort Collins meet its goals for Zero Waste. Next Steps If directed by Council, a resolution of support will be developed for consideration at the January 2019 meeting as well as an intergovernmental agreement formalizing commitments by the Wasteshed jurisdictions, for review at a work session February 12, 2019. ATTACHMENTS 1. Regional Wasteshed Planning One-Page Overview (PDF) 2. Wasteshed Public Engagement Summary (PDF) 3. 2016 Waste Sort Summary (PDF) 4. Wasteshed TBL-Scan Summary (PDF) 5. Finance Committee Meeting Notes Wasteshed July 16 2018 (PDF) 6. Work Session Summary Wasteshed May 22 2018 (PDF) 7. PowerPoint Presentation (PDF) 2 Packet Pg. 25 NEW FACILITIES PROPOSED NEAR EXISTING LANDFILL SITE TRANSFER STATION Convenient trash drop-off for both residents and trash haulers in separate traffic lines. RECYCLING CENTER (UPGRADES) Improvements to the existing facility that handles mixed recycling. CONSTRUCTION AND DEMOLITION DEBRIS SORTING A covered facility that sorts out mixed loads of materials from building sites (such as wood, metal, and concrete, etc.). YARD WASTE COMPOSTING Windrow composting system that turns yard trimmings (leaves, branches, grass, etc.) into a valuable soil amendment (compost). FOOD WASTE COMPOSTING An enclosed composting system that turns food scraps into a valuable soil amendment (compost). FREQUENTLY ASKED QUESTIONS WOULD THE COUNTY USE MY TAX DOLLARS TO BUILD THESE NEW FACILITIES? No. The County would pay for the new facilities with fees collected from past landfill users. HOW WOULD THE PROPOSED CHANGES AFFECT MY TRASH BILL? Cost impacts to existing trash collection service are expected to be very small. Future costs for new services will vary for each community. ARE NEW RULES NEEDED FOR WASTE HANDLING AND DISPOSAL? • Polices are needed to direct mixed construction and demolition debris and mixed curbside recyclables to the recycling centers to kick-start markets for those materials and encourage investment in these facilities. • Communities would need to develop programs and policies to encourage yard trimmings and food scraps recycling. • No new rules are proposed for how or where trash is disposed. WHAT CURRENT SERVICES WOULD REMAIN? Larimer County would continue to host recycling and household hazardous waste drop-off at the new resource recovery center on West Trilby Road. Convenient trash drop-off at the new state-of-the art transfer station would be easily accessible to visitors. REGIONAL WASTESHED PLANNING The Larimer County Landfill s going to reach capacity and close by 2024. Regional governments are proposing new resource recovery facilities and a convenient trash drop-off site to replace it. Source: fcgov.com/recycling/publications-resources.php FORT COLLINS’ LANDFILL WASTE 2016 COMPOSTABLE RECYCLABLE NOT CURRENTLY RECYCLABLE HOMES & BUSINESSES 54% WEST TRILBY ROAD SOUTH TAFT HILL ROAD EXISTING LANDFILL (will reach capacity by 2024) RECYCLING CENTER UPGRADES Capital Cost $3M TRANSFER STATION Initial Capital Cost $15.8M Year in Operation 2022 YARD WASTE COMPOSTING Initial Capital Cost $11.8M* Year in Operation 2022 *Hybrid composting facility initial total capital cost of 11.8M FOOD WASTE COMPOSTING Initial Capital Cost $11.8M* Year in Operation 2024 CONSTRUCTION AND DEMOLITION DEBRIS SORTING Initial Capital Cost $13.7M Year in Operation 2022 INTERSECTION IMPROVEMENT Signaled with a turn lane NEW LANDFILL Initial Capital Cost $13.6M Year in Operation 2023 25 MILES NORTH N NEW SITE ENTRANCE REGIONAL WASTESHED RESOURCE RECOVERY CENTER (PROPOSED) 2.1 Packet Pg. 27 Attachment: Regional Wasteshed Planning One-Page Overview (7448 : Regional Wasteshed Master Plan) REGIONAL WASTESHED PLANNING PUBLIC ENGAGEMENT SUMMARY PROJECT TITLE: Regional Wasteshed Planning OVERALL PUBLIC INVOLVEMENT LEVEL: Collaborate with key stakeholders and the public to review materials and recommendations developed by the North Front Range Wasteshed Coalition and consultant. BOTTOM LINE QUESTION: What infrastructure and policy options will best meet the needs of communities within the North Front Range Wasteshed after the Larimer County Landfill closes? 2016-18 PUBLIC ENGAGEMENT: City Boards and Commissions Presentations Natural Resources Advisory Board – July 20, 2016; January 17, May 16, August 15, and November 28, 2018 Air Quality Advisory Board – November 19, 2018 Water Board – June 21, 2018 Fort Collins Super Board Meeting – October 9, 2017 Meetings with Private Haulers Throughout the project County and City staff have met with representatives of Waste Management, Gallegos Sanitation, and Ram Waste, both individually and as a group, to discuss impacts on their operations. In 2018, Hauler meetings were held in May, July, and December. Feedback included: • General support for new infrastructure to increase disposal convenience and waste diversion. • Lack of support for rules regulating waste handling and dislike for user fee increases. • Mixed support for Larimer County continuing to operate a public landfill. Town Hall Meetings • Four public meetings held in May of 2018, throughout Larimer County seeking feedback on elements of the proposed master plan. • Four public meetings held in September 2016, throughout Larimer County, with the assistance of CSU’s Center for Public Deliberation. Wasteshed Survey From June 24 until July 31, 2016, residents from across Larimer County were solicited to participate in a professionally-conducted online survey posted by City and County officials, promoted through various media outlets. During this time, over 1200 responses were collected, 42% from Fort Collins. Of Fort Collins respondents, • 51% indicated that current disposal options for food scraps are inadequate • 47% indicated that current disposal options for yard trimmings are inadequate. Community Engagement • Local Legislative Affairs Committee of the Fort Collins Chamber of Commerce – December 9, 2016; January 26, April 20, and November 16, 2018. • Fort Collins Sustainability Group – November 12, 2018 • One-on-one discussions in July, 2018 with members of the construction industry, including developers, builders, and debris haulers. 2 provide input and review technical and policy information produced by the coalition staff. Over 50 stakeholders were invited to participate from key sectors including: the business community, academia, regional governments, waste haulers and recyclers, local government boards and commissions, state agencies, and advocacy groups. Key themes in stakeholder feedback: • Strong support for proposals in the master plan • Desire for future solid waste programs to be within the Wasteshed • Interest in regional end-markets for “waste” material • Maintaining affordability & convenience for citizens • Need for robust public outreach/education 2019 PUBLIC ENGAGEMENT PLAN: City Boards and Commissions Presentations • Natural Resources Advisory Board – Q1, 2019 • Youth Advisory Council – Q1, 2019 • Additional presentations as appropriate Community Engagement • Continue to maintain webpage information and solicit public feedback. • Provide information in newsletters and social media directing readers to opportunities to input. • Hold public meetings/community issues forums as needed for specific topics. O E.g., identifying appropriate programs and incentives to divert organics Various Stakeholders • Staff will form a working group of stakeholders from the building industry to seek input on policy related to construction and demolition debris. • Staff will continue to engage private haulers for input on implementation of new policies. • Presentations to community groups as needed. E.g., o Local Legislative Affairs Committee of the Fort Collins Chamber of Commerce o Fort Collins Sustainability Group ATTACHMENT 2 2.2 Packet Pg. 29 Attachment: Wasteshed Public Engagement Summary (7448 : Regional Wasteshed Master Plan) 1 2016 WASTE SORT SUMMARY PROJECT TITLE: Regional Wasteshed Planning BOTTOM LINE In 2016 a statistically significant, two-season waste characterization study (waste sort) was conducted of material accepted for disposal at the Larimer County Landfill. Waste was randomly sampled from in-bound trucks hauling material from Fort Collins and sorted by category and weighed. The waste sort results can be found at www.fcgov.com/recyclingreports. The data revealed that the majority of what Fort Collins homes and businesses are putting in the trash could be recovered and that organic material (e.g., food scraps and yard trimmings) and building materials, in particular, offer significant opportunities for additional waste diversion WASTE BY SECTOR Of the 155,000 tons of material sent to landfills from Fort Collins in 2016, 40% came from industrial sources (including construction waste); 31% came from commercial and multi-family sources; 29% came from single- family residential sources. (See chart below.) WASTE BY TYPE The 2016 waste sort provided data on the composition of the landfill waste-stream from each sector. The full waste sort report (referenced above) includes many more material categories; for this summary, materials are consolidated into the three categories: compostable, recyclable, and not currently recoverable. (See charts on following page.) “Recyclable” includes materials such as bottles, cans, paper, and cardboard; “compostable” includes materials like food scraps, leaves, and branches; “not currently recoverable” includes a wide variety of materials such as shingles, diapers, window blinds, tarps, etc. Industrial 40% Commercial 31% Residential 29% Fort Collins Landfill Garbage by Sector, 2016 ATTACHMENT 3 2.3 Packet Pg. 30 Attachment: 2016 Waste Sort Summary (7448 : Regional Wasteshed Master Plan) 2 Recyclable 31% Not Currently Recoverable 15% Compostable 54% Fort Collins Residential Landfill Garbage Composition, 2016 Recyclable 30% Not Currently Recoverable 15% Compostable 55% Fort Collins Commercial Landfill Garbage Composition, 2016 Recyclable Not Currently 52% Recoverable 21% Compostable 27% Fort Collins Industrial Landfill Garbage Composition, 2016 2.3 Packet Pg. 31 Attachment: 2016 Waste Sort Summary (7448 : Regional Wasteshed Master Plan) Regional Wasteshed Planning Key boundary conditions: A Larimer County master plan for solid waste infrastructure is being reviewed by City Council. The master plan lays out commitments by the County to construct five new facilities for solid waste disposal and recovery to serve the region. To support this project, the role of municipalities in the region is to adopt specific policies that will deliver materials to the new County-owned resource recovery facilities. All told, the polices, programs, and facilities that would be developed from the master plan are projected to recover as much as 40% of what is currently landfilled in the Wasteshed. Some user fee increases, and additional economic activity are expected as a result. Positive • High potential for community greenhouse gas emissions reduction from increased composting opportunities. • Opportunity for significant landfill diversion from new facilities. Negative • Potential increased Truck traffic Positive • New/expanded business opportunities o Collection o Use of recycled end products o Public-private partnerships • New Infrastructure without direct City expense • Reinforces City’s positive brand image of environmental stewardship Negative • Limits opportunities for competing construction waste sorting business (for 10-years) Positive • Note: social impacts were recorded with a low confidence, including potential impacts on cost of living or potential impacts on affordable and attainable housing Negative • Note: social impacts were recorded with a low confidence, including potential impacts on cost of living or potential impacts on affordable and attainable housing Tradeoffs • While Larimer County has the funding to build new resource recovery facilities, municipal partnerships and policies are needed to make these regional assets work. The tensions inherent in the needed policies and programs include regulation of business operations and potentially changing user costs. Mitigations • Working through future policy development with stakeholders and conducting public engagement. • Minimizing cost increases and addressing disproportionate impacts on low-income populations. Key Alignment: • Strategic Objective 4.5 – Achieve the 2020 Road to Zero Waste goals and work toward 2030 zero waste goals • Strategic Objective 4.1 – Achieve Climate Action Plan (CAP) 2020 goals and continue progress toward the 2030 goals • Strategic Objective 3.2 – Maintain and grow diverse employment opportunities ATTACHMENT 4 2.4 Packet Pg. 32 Attachment: Wasteshed TBL-Scan Summary (7448 : Regional Wasteshed Master Plan) Regional Wasteshed Planning • Considering the triple-bottom line impacts of the various infrastructure options and scenarios was central to the detailed analysis conducted during this planning process. The resulting benefit-cost ratio included non-monetary social and environmental impacts which are detailed in the Wasteshed master plan. During the development of an intergovernmental agreement and supportive policies in 2019, triple-bottom line impacts will be considered. 2.4 Packet Pg. 33 Attachment: Wasteshed TBL-Scan Summary (7448 : Regional Wasteshed Master Plan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acket Pg. 35 Attachment: Finance Committee Meeting Notes Wasteshed July 16 2018 (7448 : Regional Wasteshed Master Plan) $ $ % & ! " " % % % $ ATTACHMENT 6 2.6 Packet Pg. 39 Attachment: Work Session Summary Wasteshed May 22 2018 (7448 : Regional Wasteshed Master Plan) 1 Regional Wasteshed Project Jeff Mihelich, Honore Depew; Sustainability Services 12-11-18 ATTACHMENT 7 2.7 Packet Pg. 40 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Direction Sought 1. Does Council wish for staff to prepare a resolution supporting the Solid Waste Infrastructure Master Plan? • Jan. 15 Regular Meeting 2. Shall staff prepare an intergovernmental agreement for Council review in Q1 of 2019 formalizing commitments in the master plan? • Feb. 12 Work Session 2 2.7 Packet Pg. 41 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) 3 Strategic Plan Goals Impacted 3.2 Maintain and grow diverse employment opportunities 4.5 Achieve the 2020 Road to Zero Waste goals and work toward 2030 zero waste goals 4.1 Achieve Climate Action Plan (CAP) 2020 goals and continue progress toward the 2030 goals 2.7 Packet Pg. 42 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) 2016 Landfill Waste - Fort Collins 4 2.7 Packet Pg. 43 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Wasteshed Coalition 5 TAC Technical Advisory Committee PAC Policy Advisory Committee Stakeholder Advisory Group 2.7 Packet Pg. 44 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Larimer County Capital Investments 6 Facility Initial Capital New Landfill $13.6M Central Transfer Station $15.8M Recycling Center Upgrades $3.0M Yard & Food Waste Composting Facilities $11.8M Construction & Demolition Debris Processing Facility $13.7M Total: $58M No tax revenue used No capital expenditure from City 2.7 Packet Pg. 45 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Regional Wasteshed Resource Recovery Center (Proposed) 7 New Landfill Construction & Demolition Debris Sorting Food Waste Composting Recycling Center Upgrades Intersection Improvement Transfer Station Yard Waste Composting 2.7 Packet Pg. 46 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Proposed Facilities 8 CENTRAL TRANSFER NEW LANDFILL STATION 2.7 Packet Pg. 47 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Proposed Facilities 9 FOOD WASTE COMPOSTING FACILITY YARD WASTE COMPOSTING FACILITY 2.7 Packet Pg. 48 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Proposed Facilities 10 RECYCLING CENTER UPGRADES CONSTRUCTION & DEMOLITION DEBRIS PROCESSING FACILITY 2.7 Packet Pg. 49 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) 11 • County commitments: • build, own, and manage new facilities • maintain a hauler licensing program • Municipal Commitments: • establish supportive policy for waste handling • participate in a County advisory board • All jurisdictions: • coordinate data collection and education Intergovernmental Agreement 2.7 Packet Pg. 50 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Proposed Policies 12 Construction & Demolition Debris Curbside Recyclables • Flow Control for: • Mixed loads • 10-year term • Jobsite convenience • Market development • Flow Control for: • Residential and commercial “single-stream” recyclables • Assured volumes attract investment Organics • Community-driven diversion policies for: • Food Scraps & Yard Trimmings • Readily recyclable at multiple locations 2.7 Packet Pg. 51 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Economic Impacts • Public-Private Opportunities • Transfer Hauling & Operation • Construction & Demolition • Mixed Collection for Jobsite Convenience • Production Facilities • Maturing markets • Raw materials for a circular economy 13 2.7 Packet Pg. 52 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) 14 Environmental Economic Social High confidence Negative Impact Positive Impact Low Confidence Triple Bottom Line Scan (TBL-S) Key TBL-S Results • Significant landfill diversion likely • Positive impact on climate action goals • Expanded business opportunities • With limitation on private construction debris sorting businesses (10-years) • Social impacts challenging to assess • (e.g., impacts on cost of living) Mitigation Strategies • Continue community engagement in policy development • Consider affordability in policy development 2.7 Packet Pg. 53 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Stakeholder Engagement 15 • Stakeholder Advisory Group • 50+ Diverse Members • 7 Meetings over 10 Months • Strong Support for Coalition Recommendations • Four Public Open Houses • Multiple 1x1 Meetings with: • Private Haulers • Fort Collins Chamber • Regional Elected Officials’ Dinners 2.7 Packet Pg. 54 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Possible Next Steps 16 Q4 2018 Q1 2019 2019  • Larimer County Master Plan Adoption •(expected 12/19) • Resolution to Support Master Plan • Intergovernmental Agreement •(Cities and County) • Implementation • Infrastructure (County) • Policies & Programs (All) 2.7 Packet Pg. 55 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) Direction Sought 1. Does Council wish for staff to prepare a resolution supporting the Solid Waste Infrastructure Master Plan? • Jan. 15 Regular Meeting 2. Shall staff prepare an intergovernmental agreement for Council review in Q1 of 2019 formalizing commitments in the master plan? • Feb. 12 Work Session 17 2.7 Packet Pg. 56 Attachment: PowerPoint Presentation (7448 : Regional Wasteshed Master Plan) DATE: STAFF: December 11, 2018 Ryan Mounce, City Planner Cameron Gloss, Planning Manager Timothy Wilder, Service Development Manager Aaron Iverson, Senior Transportation Planner WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION City Plan - Housing & Transportation Update. EXECUTIVE SUMMARY The purpose of this item is to update Council on two “big ideas” that will form the policy basis for the City Plan update. Staff will provide an overview of the big ideas for Community and Neighborhood Livability and Transportation, with a focus on City Plan’s proposed approach to strategically adding density in existing neighborhoods and building a “transit-ready” community. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Does Council support staff’s proposal to strategically add residential density in existing neighborhoods? 2. Does Council support staff’s proposal to develop transit typologies to guide future transit enhancements? BACKGROUND / DISCUSSION City Plan Timeline City Plan is an update to Fort Collins’ comprehensive plan, transportation master plan, and transit master plan. Together, these plans articulate high-level, long-term vision and policy direction for the community over a 20-year horizon. City Plan directly supports future decision-making and alignment with other City policy and operational plans, the Strategic Plan, and the Budgeting for Outcomes Process. The City Plan process is approximately halfway complete, and consideration of plan adoption is scheduled for April 16, 2019. Previous Work Session - Scenarios Phase A work session on November 13, 2018 provided Council with an overview of future community development scenarios. The scenarios presented three different choices for land-use and transportation options: a baseline option (Attachment 1) that continues our existing direction and development patterns, a targeted approach (Attachment 1) that emphasizes smaller land-use adjustments and a small increase in funding for transportation enhancements, and a broader set of changes (Attachment 1) that could result in large changes in community appearance, density, and enhancements to our multimodal transportation network. Overall, Council expressed some support for housing and land-use changes, while urging caution about the impacts of changes to established neighborhoods. Council emphasized that quality of life should not be sacrificed for higher density. Councilmembers were generally supportive of higher density in commercial corridors if this type of development can be specifically tied to outcomes to achieve greater transit usage or develop more affordable and attainable housing, rather than density for its own sake. Big Ideas Housing and transit have been top community issues during the City Plan process to date. In this work session, staff will present several “big ideas” to address these issues and help achieve our shared vision for livability, 3 Packet Pg. 57 December 11, 2018 Page 2 sustainability, and community in Fort Collins. The staff presentation will focus primarily on the two ideas shown in bold below: Neighborhood Livability and Social Health • Strategically add residential density to existing neighborhoods. • Increase the stock of housing attainable to a range of incomes and backgrounds. • Make the most of the vacant land we have left. • Focus on redevelopment opportunities through adaptive reuse, redevelopment, and infill development. • Provide more housing and mixed-use opportunities along major transportation corridors. • Locate outdoor spaces convenient to residents that provide relief to additional housing density. Transportation • Align the transit system with land use; develop transit typologies to ensure future service matches demand • Utilize mobility hubs to provide connections between different transportation modes • Leverage a network of high-frequency routes on key corridors with multiple mobility options for first mile/last mile connections. • Maximize signal timings to reduce travel times, vehicle emissions, and support transit • Expand Bus Rapid Transit service to include W. Elizabeth Street, N. College Avenue and E. Harmony Road. • Expand bicycling with on- and off-street bicycle system improvements. • Continue expansion of sidewalks and connections throughout the City for pedestrians Next Steps City Plan will enter the final phases of the update process this winter. Work in the coming months will focus on updating and revising City Plan principles and policies and preparing a public review draft of the plan document. As directed at the November 13 work session, staff will conduct additional targeted outreach to underrepresented demographics in January 2019. Staff anticipates additional public outreach for the draft plan and recommendations from Boards and Commissions to take place in February and March. Staff is planning the next Council work session for February 12, 2019, which will focus on the review of updated and revised City Plan principles and policies. ATTACHMENTS 1. City Plan PowerPoint (PDF) 3 Packet Pg. 58 1 City Plan Scenarios ATTACHMENT 1 3.1 Packet Pg. 59 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) 2 Direction Sought 1. Does Council support staff’s proposal to strategically add residential density in existing neighborhoods? 2. Does Council support staff’s proposal to develop transit typologies to guide future transit enhancements? 3.1 Packet Pg. 60 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) 3 Direction Sought CULTURE + RECREATION ECONOMIC HEALTH ENVIRONMENTAL HEALTH HIGH PERFORMING COMMUNITY SAFE COMMUNITY NEIGHBORHOOD LIVABILITY + SOCIAL HEALTH TRANSPORTATION NEIGHBORHOOD LIVABILITY + SOCIAL HEALTH TRANSPORTATION 3.1 Packet Pg. 61 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) Big Ideas Community & Neighborhood Livability 4 • Increase the stock of housing attainable to a range of incomes • Strategically add density to existing neighborhoods • Make the most of remaining vacant land • Provide more housing & mixed-use along major transit corridors • Locate outdoor spaces convenient to residents as relief to additional density ‘Missing Middle’ Housing Types Accessory or other neighborhood-compatible units Infill Varied & higher housing intensity types, Old along Town transit North corridors 3.1 Packet Pg. 62 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) 5 Our Housing Story • Most of our housing stock is already built • …and our housing stock was built for different demographics and trends • We have existing policy support we haven’t acted upon • Community desire for housing options & some change in neighborhoods • We can learn from neighboring communities 1970s 1980s 1990s 2000s 2010+ % Dwelling Units Added 1970s-Today 10% 20% 30% 40% • 25% of households live alone • Only 15% of households contain children under 18 • Family size continues to decrease In older neighborhoods, population is decreasing while the number of units is stable or increasing Appropriate amount of change in established neighborhoods Allow a limited number of new housing types in established neighborhood, such as accessory units or duplexes Do not Support Some Support Moderate Support Strong Support No Opinion 19.8% 18.4% 25.0% 33.7% 3.0% 3.1 Packet Pg. 63 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) 6 Housing Deficiency & Future Demand 2040 Housing Demand Existing deficit & future demand = need for approximately 30,000 – 35,000 additional units 3.1 Packet Pg. 64 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) 7 Where housing can be provided Vacant Land Commercial Corridors & Infill / Redevelopment Areas Established Neighborhoods Residential Zoning Commercial Mixed-Use Zoning Targeted Infill & Redeveloped Areas Rural Neighborhoods Lower Density Neighborhoods Mixed Density Neighborhoods 3.1 Packet Pg. 65 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) 8 Strategically add density to existing neighborhoods • Greater flexibility for accessory units & duplexes on residential lots • Additional housing variety (smaller units and ‘missing middle’ housing) • Similar housing types to existing neighborhood character • Part of our toolkit -- commercial corridors alone can not address all of our future housing 3.1 Packet Pg. 66 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) 9 Options in Established Neighborhoods Internal Accessory Unit Detached Duplex Accessory Unit  Partition separate living space within existing home or through a small addition  Minimal visible change  Occurs frequently on an informal or unapproved basis in basements Separate unit above existing garage Source: Angie’s List Internal Accessory Unit Detached Accessory Unit  Ex: carriage houses in Old Town Neighborhoods  Permitted only on small percentage of the largest lots in the Old Town Neighborhoods  Best suited for areas with alley Detached unit in rear of lot access or long lots Duplex  Proportional units versus primary/subordinate  Appears as a two-family dwelling  Currently not allowed or impractical in most residential zones Duplex building scale 3.1 Packet Pg. 67 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) 10 Implementation • Conduct in-depth engagement process to determine acceptable location and types of housing units within neighborhoods • Amend the Land Use Code to implement recommended changes Communitywide Neighborhood-area meetings discussions & panels 3.1 Packet Pg. 68 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) 11 Other criteria to explore • Site planning and design standards (e.g. parking) • Ownership requirements • Private covenants and restrictions • Short-term rentals • Impacts on infrastructure • Proportionality of fees 3.1 Packet Pg. 69 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) 12 • Align the transit system with land use; develop transit typologies to ensure service matches demand • Utilize mobility hubs to provide connections between different transportation modes • Maximize signal timings to reduce travel times, vehicle emissions, and support transit • Expand Bus Rapid Transit service to include W. Elizabeth, N. College, E. Harmony • Expand bicycling with on- and off-street system improvements • Continue expansion of sidewalks and connections throughout the City Big Ideas - Transportation 3.1 Packet Pg. 70 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) Transit Service Typologies 13 3.1 Packet Pg. 71 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) Mobility Hub • Mixed use activity center • Transit station • Bike share • Care share • Park-n-Ride • Transfer from on-demand • Walkable urban design • Customer information 14 3.1 Packet Pg. 72 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) Innovation Zones Alternative services such as: • Microtransit • on-demand shared trips • Autonomous vehicles • Public-private partnerships 15 3.1 Packet Pg. 73 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) FUTURE OF TRANSIT: Panel Discussion 16 Participants: 125 community members Facebook Live: 260 total views 3.1 Packet Pg. 74 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) Transportation and Housing Costs 17  On average households spend 18% on transportation  Households in auto-dependent areas spend as high as 25%  Households in location efficient areas spend as little as 9%  Less transportation costs allow more household income towards housing Cost Burden on Households Transportation Housing Disposable Income Source: Federal Highway Administration, Transportation and Housing Cost Fact Sheet 3.1 Packet Pg. 75 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) 18 Direction Sought 1. Does Council support staff’s proposal to strategically add residential density in existing neighborhoods? 2. Does Council support staff’s proposal to develop transit typologies to guide future transit enhancements? 3.1 Packet Pg. 76 Attachment: City Plan PowerPoint (7455 : City Plan - Housing & Transportation Update) DATE: STAFF: December 11, 2018 Delynn Coldiron, City Clerk Carrie Daggett, City Attorney Darin Atteberry, City Manager WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION Council Vacancy Appointment Process. EXECUTIVE SUMMARY The purpose of this work session is to discuss the process and materials Council would like to use to fill the District 1 vacancy created by Councilmember Overbeck’s election to the office of Larimer County Assessor. The proposed timeline and deadline impacts will also be discussed. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Does Council agree with the proposed timeline? 2. Which options for interviewing and selection is Council interested in using? 3. Does Council wish to make any changes to the application materials that will be provided to interested applicants? BACKGROUND / DISCUSSION Council has filled four vacancies since 1992. The process used has differed over time as noted in the more detailed background information shown below. Unlike filling other vacancies, there are some important Charter requirements that need additional attention since this vacancy falls so close to an upcoming election. This has the potential to impact both timelines and process. The Charter requires that a Councilmember vacancy be filled within 45 days of the effective date of a resignation. In this case, the date will be calculated based on either the effective date of a resignation the City Clerk’s office receives from Councilmember Overbeck or the date he assumes his new office (January 8, 2019), whichever occurs first. There is an exception within the Charter that states that if the time for filling the vacancy by appointment falls within the 45 days prior to the regular election (on or after February 16, 2019), and the unexpired term of the Councilmember being replaced is more than 2 years, then the vacancy shall be filled by the newly constituted Council following their election. If a resignation is received by Councilmember Overbeck that has an effective date on or before January 1, 2019, the existing Council will make the appointment. If a resignation is received with an effective date after January 1, 2019 or if no resignation is received and the vacancy is created by Councilmember Overbeck assuming his new role as the Larimer County Assessor, then the newly constituted Council will appoint a replacement. This is because the 45-day window Council has to fill the vacancy upon receipt of a resignation cannot overlap with the 45-day time period prior to election that is set out in the above exception. 4 Packet Pg. 77 December 11, 2018 Page 2 Timeline: If a resignation letter is received that has an effective date on or prior to January 1, 2019, staff proposes the following timeline: • As soon as possible - begin advertising. • January 15, 2019 - deadline for applications. • January 17, 2019 - applicant information provided to Council in mail packets. • January 22, 2019 - interviews as part of the Work Session; OR • Week of January 28 – interviews as part of an adjourned or special meeting. If this date is chosen, the deadline for applications could be extended one week. • February 5, 2019 - consideration of a resolution making the appointment. This would provide the person appointed with a small window of time to provide a nomination petition (if they haven’t already done so) by the February 12, 2019 deadline. If no resignation letter is received with an effective date on or prior to January 1, 2019, or the vacancy is created by Councilmember Overbeck assuming his new role, the Charter requires that Council fill the vacancy within 45 days after the new Council is seated. Process: There are multiple processes Council can follow to identify the desired applicant to fill a vacancy. The following options have been prepared for your consideration based on previous processes: Options for Interviewing: • Setting o Informal work session setting, or o Formal Council Chambers setting. • Questions o One question from each Councilmember; plus follow up questions based on the information provided, or o Another option defined by Council. • Sequestering o All applicants participate; no sequestering, or o Applicants are sequestered and Council interviews one at a time. • Timing o On a different day than the resolution making the appointment is considered, or o On the same day that the resolution making the appointment is considered. Options for Selection: • Public Comment o At the beginning of the meeting, or o After each specific motion identifying a potential appointee, or o Both at the beginning of the meeting and after each specific motion identifying a potential appointee, or o Another option defined by Council. • Finalists o 5 or fewer candidates based on a Councilmember vote, or o Another option defined by Council. 4 Packet Pg. 78 December 11, 2018 Page 3 • Voting to narrow the field of applicants o By raising hands, or o By written ballot. • Tiebreakers to narrow the field of applicants o Councilmember discussion followed by agreed-upon method of voting, or o Another option defined by Council. Once the field of applicants has been narrowed the process will move to Councilmember discussion and motions. The oath of office for the chosen candidate could be administered the same evening as the selection or could be administered at the following Tuesday’s meeting; either a regular or adjourned meeting. Additional Background: The following is more detail from the earlier processes used since 1992 to fill various vacancies: 1. The first was a District 4 vacancy that opened in 1992 due to the death of Councilmember Cathy Fromme. The process used at that time included: a. Advertising – open for 15 days (November 29 – December 14). i. 14 applications received. b. Interviews - 14 applicants on two separate days (December 16 and 18). i. 1 applicant withdrew from the process. c. Council consideration of Resolution (1992-193) at an adjourned meeting held on December 29 (5th Tuesday) to make the appointment. The process followed at the meeting included: a. Public comment. b. Motions nominating various candidates. c. Straw Poll (vote - process unknown). d. Motions to adopt the Resolution inserting an individual’s name and then voting. Additional public comment was accepted. Multiple motions were made; Councilmember Chris Kneeland was appointed. The appointment was valid from December 29, 1992 through the election on April 6, 1993, at which time the voters elected Councilmember Kneeland to fill the remainder of the unexpired term (to April 11, 1995). Minutes from the December 29 meeting are attached (Attachment 1). 2. The second was a District 2 vacancy that opened in 1994 due to the resignation of Councilmember Bob Winokur. The process used at that time included: a. Advertising – open for 20 days (January 12 – January 31). i. 5 applications received. b. Interviews - 5 applicants on February 8. c. Council consideration of a Resolution (1994-034) at an adjourned meeting held on February 17 to make the appointment. The process followed at the meeting included: a. Councilmember discussion on the strengths of the various candidates. b. Public comment. c. Straw Poll (vote by show of hands). d. Motions to adopt the Resolution inserting an individual’s name and then voting. Public comment was accepted. Multiple motions were made; Councilmember Will Smith was appointed. 4 Packet Pg. 79 December 11, 2018 Page 4 The appointment was valid from February 17, 1994 through the election on April 4, 1995, at which time the voters elected Councilmember Smith to fill a new four-year term. Minutes from the February 17 meeting are attached (Attachment 2) 3. The third was a District 6 vacancy that opened in 1994 due to the resignation of Councilmember Gerry Horak. The process used at that time included: a. Advertising – open for 30 days (October 18-November 16) i. 10 applications were received; one applicant withdrew. b. Interviews - 9 applicants on November 28 (Monday). c. Council consideration of a Resolution (94-194) at an adjourned meeting held on November 29 (5th Tuesday) to make the appointment. The process followed at the meeting included: a. Two-minute statements from applicants on why they wanted to serve on City Council. b. Public comment. c. Straw Poll (vote by show of hands). d. Discussion on the four remaining candidates who received votes. e. Motion to appoint Charles Wanner; Resolution adopted. The appointment was valid from November 29, 1994 through the election on April 4, 1995, at which time the voters elected Councilmember Wanner to fill a new four-year term. Minutes from the November 29 meeting are attached (Attachment 3). 4. The fourth was a District 6 vacancy that opened in 2002 due to the resignation of Councilmember Chuck Wanner. The process used at that time included: a. Advertising – open for 23 days (May 9 – May 31) i. 10 applications were received. b. Interviews - 10 applicants at an adjourned meeting held on June 11, 2002. c. Council consideration of a Resolution (2002-063) at the June 11 meeting to make the appointment. The process followed at the meeting included: a. Two-minute introductory statements by applicants. b. Public comment. c. Written ballot to select five candidates; results announced. d. Second written ballot done as a tie breaker for applicants who had received 3 votes; results announced. e. Third written ballot done as a tie breaker for applicants who had received 3 votes; results announced. f. Six applicants identified to move on to interviews. g. Interviews conducted a. Applicants were sequestered when not being interviewed. b. Applicants were asked to provide responses to six questions (1 question submitted by each Councilmember); responses limited to 1 minute per question. h. Motions to appoint various candidates; all failed. i. Written ballot done to reduce the field to 2 candidates; results announced. j. Councilmember discussion on the strengths of the remaining applicants. k. 2-minute statements made by remaining applicants. l. Motion to reduce the candidates to two; David Edwards and David Roy. m. Motion to appoint David Roy; Resolution adopted. 4 Packet Pg. 80 December 11, 2018 Page 5 The appointment was valid from June 11, 2002 through the election on April 3, 2003, at which time the voters elected Councilmember Roy to fill a new four-year term. Minutes from the June 11, 2002 meeting are attached (Attachment 4). Application Materials: Attached are application materials (Attachments 5 and 6) staff proposes using for this process. Council comments/suggestions are welcome. ATTACHMENTS 1. City Council Minutes December 29, 1992 (PDF) 2. City Council Minutes, February 17, 1994 (PDF) 3. City Council Minutes November 29, 1994 (PDF) 4. City Council Minutes June 11, 2002 (PDF) 5. Vacancy Application (PDF) 6. Council District 1 Map (PDF) 7. PowerPoint Presentation (PDF) 4 Packet Pg. 81 ATTACHMENT 1 4.1 Packet Pg. 82 Attachment: City Council Minutes December 29, 1992 (7467 : Council Vacancy Appointment Process) 4.1 Packet Pg. 83 Attachment: City Council Minutes December 29, 1992 (7467 : Council Vacancy Appointment Process) 4.1 Packet Pg. 84 Attachment: City Council Minutes December 29, 1992 (7467 : Council Vacancy Appointment Process) 4.1 Packet Pg. 85 Attachment: City Council Minutes December 29, 1992 (7467 : Council Vacancy Appointment Process) 4.1 Packet Pg. 86 Attachment: City Council Minutes December 29, 1992 (7467 : Council Vacancy Appointment Process) ATTACHMENT 2 4.2 Packet Pg. 87 Attachment: City Council Minutes, February 17, 1994 (7467 : Council Vacancy Appointment Process) 4.2 Packet Pg. 88 Attachment: City Council Minutes, February 17, 1994 (7467 : Council Vacancy Appointment Process) 4.2 Packet Pg. 89 Attachment: City Council Minutes, February 17, 1994 (7467 : Council Vacancy Appointment Process) ATTACHMENT 3 4.3 Packet Pg. 90 Attachment: City Council Minutes November 29, 1994 (7467 : Council Vacancy Appointment Process) 4.3 Packet Pg. 91 Attachment: City Council Minutes November 29, 1994 (7467 : Council Vacancy Appointment Process) 4.3 Packet Pg. 92 Attachment: City Council Minutes November 29, 1994 (7467 : Council Vacancy Appointment Process) ATTACHMENT 4 4.4 Packet Pg. 93 Attachment: City Council Minutes June 11, 2002 (7467 : Council Vacancy Appointment Process) 4.4 Packet Pg. 94 Attachment: City Council Minutes June 11, 2002 (7467 : Council Vacancy Appointment Process) 4.4 Packet Pg. 95 Attachment: City Council Minutes June 11, 2002 (7467 : Council Vacancy Appointment Process) 4.4 Packet Pg. 96 Attachment: City Council Minutes June 11, 2002 (7467 : Council Vacancy Appointment Process) 4.4 Packet Pg. 97 Attachment: City Council Minutes June 11, 2002 (7467 : Council Vacancy Appointment Process) 4.4 Packet Pg. 98 Attachment: City Council Minutes June 11, 2002 (7467 : Council Vacancy Appointment Process) 4.4 Packet Pg. 99 Attachment: City Council Minutes June 11, 2002 (7467 : Council Vacancy Appointment Process) 4.4 Packet Pg. 100 Attachment: City Council Minutes June 11, 2002 (7467 : Council Vacancy Appointment Process) 4.4 Packet Pg. 101 Attachment: City Council Minutes June 11, 2002 (7467 : Council Vacancy Appointment Process) 4.4 Packet Pg. 102 Attachment: City Council Minutes June 11, 2002 (7467 : Council Vacancy Appointment Process) 4.4 Packet Pg. 103 Attachment: City Council Minutes June 11, 2002 (7467 : Council Vacancy Appointment Process) APPLICATION FOR COUNCILMEMBER – DISTRICT 1 APPLICATION DEADLINE: 5:00 p.m. on _____TBD_____ (late applications will not be accepted) PLEASE TYPE OR USE BLACK INK. ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED FOR APPOINTMENT. Return completed applications to: City Clerk’s Office, 300 LaPorte Avenue or mail to P.O. Box 580, Fort Collins, CO 80522 If you have questions or need more information, contact the City Clerk’s Office at 970.416.2525 Eligibility Requirements: United States Citizen Registered voter in the city for one year immediately prior to appointment At least 21 years of age A resident of Council District 1 Never convicted of a felony NAME: _ RESIDENCE ADDRESS: ZIP: HOME PHONE: WORK PHONE: CELL PHONE: E-MAIL: ARE YOU 21 YEARS OF AGE OR OLDER? Yes No HAVE YOU BEEN A REGISTERED VOTER IN FORT COLLINS FOR AT LEAST A YEAR? Yes No DO YOU RESIDE IN DISTRICT 1? Yes No HAVE YOU EVER BEEN CONVICTED OF A FELONY? Yes No CURRENT OCCUPATION/EMPLOYER: RECENT AND/OR RELEVANT WORK EXPERIENCE (PLEASE INCLUDE DATES): COMMUNITY ACTIVITIES/VOLUNTEER EXPERIENCE (PLEASE INCLUDE DATES): ATTACHMENT 5 4.5 Packet Pg. 104 Attachment: Vacancy Application (7467 : Council Vacancy Appointment Process) HOW WOULD YOU DESCRIBE THE VISION OF THE CITY OF FORT COLLINS? BRIEFLY EXPLAIN WHAT YOU BELIEVE ARE THE THREE MOST IMPORTANT ISSUES FACING THE FORT COLLINS COMMUNITY AT THIS TIME, AND HOW YOU BELIEVE THE CITY COUNCIL CAN PLAY A ROLE IN ADDRESSING EACH. 1. 2. 3. 4.5 Packet Pg. 105 Attachment: Vacancy Application (7467 : Council Vacancy Appointment Process) SPECIAL QUALIFICATIONS APPLICABLE TO CITY COUNCIL: WHY DO YOU WANT TO SERVE ON CITY COUNCIL? PLEASE SPECIFY ANY ACTIVITIES THAT MIGHT CREATE A SERIOUS CONFLICT OF INTEREST IF YOU SHOULD BE APPOINTED TO THE CITY COUNCIL. OTHER COMMENTS: 4.5 Packet Pg. 106 Attachment: Vacancy Application (7467 : Council Vacancy Appointment Process) By signing and submitting my application to the City of Fort Collins, I swear or affirm under penalty of perjury pursuant to the laws of the State of Colorado: • that I meet the eligibility requirements of the position sought and • that the information provided in this application is true and correct to the best of my knowledge. Signature: Date Optional: How did you learn of the District 1 vacancy on City Council? Newspaper Cable 14 City News (Utility Bill Insert) Website Other (please specify) 4.5 Packet Pg. 107 Attachment: Vacancy Application (7467 : Council Vacancy Appointment Process) FINANCIAL DISCLOSURE STATEMENT Printed Name: _________________________________________ Choose one column only and then check appropriate boxes within that column. Column 1 Column 2 Column 3 Filing as: Mayor/Councilmember (currently seated – not seeking reelection) Filing as: Council Candidate (new candidates and incumbents) Filing as: City Manager City Attorney Type of Filing: Post-Election/Appointment Filing Annual Filing Type of Filing: Candidate Filing Type of Filing: Post-Appointment Filing Annual Filing Status: This is my first filing as an elected/appointed official (answer all questions completely) This amends my previous filing dated______________ (answer all questions completely) There have been no changes since my previous filing dated _______________ (skip to signature line) Status: This is my first filing as a candidate (answer all questions completely) This amends my previous filing dated______________ (answer all questions completely) Status: This is my first filing as an appointed official (answer all questions completely) This amends my previous filing dated______________ (answer all questions completely) There have been no changes since my previous filing dated _______________ (skip to signature line) List the source or sources of any income, including capital gains, whether or not taxable, of the person making disclosure and such person’s spouse. (It is not necessary to list amounts.) Indicate any financial interest in excess of $10,000 in any business entity. 4.5 Packet Pg. 108 Attachment: Vacancy Application (7467 : Council Vacancy Appointment Process) Provide the legal description of any interest in real property owned by the person making disclosure or such person’s spouse. Identify by name all offices and directorships held by the person making disclosure and such person’s spouse. List the name of each creditor to whom the person making disclosure or such person’s spouse owes money in excess of $10,000. List businesses with which the person making disclosure, or such person’s spouse, are associated that do business with or are regulated by the City of Fort Collins and the nature of such business or regulation. Provide any additional information which the person making disclosure might desire. Signature: ________________________________________________ Date 4.5 Packet Pg. 109 Attachment: Vacancy Application (7467 : Council Vacancy Appointment Process) AFFIDAVIT OF APPLICANT STATE OF COLORADO ) COUNTY OF LARIMER ) SS. CITY OF FORT COLLINS ) I, the undersigned, being first duly sworn, depose and state that I am a citizen of the United States, at least twenty-one (21) years of age, have been for one (1) year immediately preceding the date of this proposed appointment a registered elector of the City of Fort Collins, and have never been convicted of a felony. I further certify that my residence address is , Fort Collins, Colorado and that I am not a candidate, directly or indirectly, of any political party and will serve if appointed. Signature of Applicant Subscribed and sworn to before me this day of , 20 by . Notary Public 4.5 Packet Pg. 110 Attachment: Vacancy Application (7467 : Council Vacancy Appointment Process) S Shields St Laporte Ave Main St 9th St W Laurel St W Elizabeth St W Drake Rd E P rospect Rd E Mulberry St Country Club Rd E Vine Dr Richards Lake Rd S Su m mit View Dr Remington St S Mason St W Mountain Ave E County Road 48 E W il lo x L n W Mulberry St N Mason St Jefferson St E Douglas Rd N Lemay Ave W Prospect Rd E County Road 50 Mountain Vista Dr E Lincoln Ave Turn b erry Rd E Horsetooth Rd W Willox Ln S Howes St W Vine Dr E Drake Rd E Suniga Rd N Timberline Rd E County Road 52 W Douglas Rd N County Road 17 S County Road 5 N County Road 5 E County Road 54 Giddings Rd N County Road 9 Riverside A ve S Timberline Rd December 11, 2018 Council Vacancy Delynn Coldiron, City Clerk; Rita Knoll, Chief Deputy City Clerk Carrie Daggett, City Attorney ATTACHMENT 7 4.7 Packet Pg. 112 Attachment: PowerPoint Presentation (7467 : Council Vacancy Appointment Process) General Direction/Questions 1. Does Council agree with the proposed timeline if the vacancy exists on or prior to January 1? 2. Which options for interviewing and selection is Council interested in using? 3. Does Council wish to make any changes to the application materials that will be provided to potential candidates? 2 4.7 Packet Pg. 113 Attachment: PowerPoint Presentation (7467 : Council Vacancy Appointment Process) Charter Requirements 3 • 45 days to fill vacancy - starts on the effective date of resignation. • January 1, 2018 – last day to receive resignation for this Council to make an appointment. • After January 1, 2018 the appointment will be made by the newly seated Council after April elections. 4.7 Packet Pg. 114 Attachment: PowerPoint Presentation (7467 : Council Vacancy Appointment Process) Possible Timeline 4 As soon as possible – begin advertising. January 15 – Application deadline January 17 – Information to Council January 22 – Interviews Week of January 28 – Interviews (alternate date). February 5 – Resolution. Resignation Received January 1 or prior 4.7 Packet Pg. 115 Attachment: PowerPoint Presentation (7467 : Council Vacancy Appointment Process) Application Materials Options for Interviewing Options for Selection • Setting • Questions • Sequestering • Timing • Public comment • Finalists • Voting to narrow the field • Tiebreakers to narrow the field 5 4.7 Packet Pg. 116 Attachment: PowerPoint Presentation (7467 : Council Vacancy Appointment Process) Application Materials 6 • Application Form • Financial Disclosure • Applicant Affidavit • District 1 Map • Instructions, Selection Process and Timeline 4.7 Packet Pg. 117 Attachment: PowerPoint Presentation (7467 : Council Vacancy Appointment Process) General Direction/Questions 1. Does Council agree with the proposed timeline if the vacancy exists on or prior to January 1? 2. Which options for interviewing and selection is Council interested in? 3. Does Council wish to make any changes to the application materials that will be provided to potential candidates? 7 4.7 Packet Pg. 118 Attachment: PowerPoint Presentation (7467 : Council Vacancy Appointment Process) S Lemay Ave N Shields St G r e g ory Rd Ziegler Rd !"`$ ÉZYXW ÕZYXW ³I ³I D D I I S S T T R R I I C C T T 1 1 D D I I S S T T R R I I C C T T 2 2 D D I I S S T T R R I I C C T T 3 3 D D I I S S T T R R I I C C T T 6 6 D D I I S S T T R R I I C C T T 4 4 D D I I S S T T R R I I C C T T 5 5 City Council of Fort District Collins 1 Printed: November 15, 2018 GMA Water Bodies Council Districts District 1 - Bob Overbeck District 2 - Ray Martinez District 3 - Ken Summers District 4 - Kristin Stephens District 5 - Ross Cunniff District 6 - Gerry Horak 0 0.5 1 1.5 2 Mayor - Wade Troxell Miles © CITY GEOGRAPHIC OF FORT COLLINS INFORMATION SYSTEM MAP PRODUCTS These and were map not products designed and or all intended underlying for general data are use developed by members for use of the by the public. City The of Fort City Collins makes for no its representation internal purposes or only, warranty dimensions, as to contours, its accuracy, property timeliness, boundaries, or completeness, or placement and of location in particular, of any its map accuracy features in labeling thereon. or THE displaying CITY OF FORT COLLINS PARTICULAR MAKES PURPOSE, NO WARRANTY EXPRESSED OF MERCHANTABILITY OR IMPLIED, WITH OR RESPECT WARRANTY TO THESE FOR FITNESS MAP PRODUCTS OF USE FOR OR THE UNDERLYING FAULTS, and assumes DATA. Any all responsibility users of these of map the use products, thereof, map and applications, further covenants or data, and accepts agrees them to hold AS the IS, City WITH harmless ALL from made and this against information all damage, available. loss, Independent or liability arising verification from any of all use data of contained this map product, herein should in consideration be obtained of by the any City's users having of these liability, products, whether or direct, underlying indirect, data. or consequential, The City disclaims, which and arises shall or may not be arise held from liable these for any map and products all damage, or the loss, use thereof or by any person or entity. Path: C:\temp\cncldist18x11.mxd Effective: February 16, 2018 ATTACHMENT 6 4.6 Packet Pg. 111 Attachment: Council District 1 Map (7467 : Council Vacancy Appointment Process) ! ! # ! " ! " " %! !& ! !!"! ! ! ! & ( ' . ! ! ! ) * - + * !, / 0 112*3! 2.5 Packet Pg. 38 Attachment: Finance Committee Meeting Notes Wasteshed July 16 2018 (7448 : Regional Wasteshed Master Plan) # ! # . " & " ' % %% ( % ) / * % + , % - % ( & !% 8 ! " & 6 " ) " . . 8 012 012' 6- 702 + .702& ! % ' . 3451 ! ! / " " " 3- : ! & 6 . 7 7- % 9 ; % # . ! " "* + & # 502 30 2.5 Packet Pg. 37 Attachment: Finance Committee Meeting Notes Wasteshed July 16 2018 (7448 : Regional Wasteshed Master Plan) " % & " # ! ,. & '" ! (( ) , - *+ +'" , / !(1, " 0 3! % " # & )/ 1 & ,-2 &)/ 2 / 0 766 &5+ &'"5, 4" ( (! ( , + &. ,+ ( . & & % % 66 , ) / 2.5 Packet Pg. 36 Attachment: Finance Committee Meeting Notes Wasteshed July 16 2018 (7448 : Regional Wasteshed Master Plan) FGLBDAY?iICgg\?vIdE]? M\?ZIIEB[??? EEM\? JCWG]jC]_XGBG]FEDdf?hEbAB?]CbAM?AB?ZIIEkE]uCDl?oGBEM?E?iIG]?^jEcEsf?C[ABf?JGrE]E?aFdCHkE]_oGdB?]Wf?]G`oGdB?JAlE?? EYY?pGMMf?abAC?jLbCYf??mEDlMIEC[Gg?oEBBAgE]cdGBEef?FGHHE]oGE?? ^f??qGrBCBGbADf?VGMM?hEYYW?DEe? AHHE]FLBBAggf?jAJC]f?ZB[IABGf?oEBBAgE]]hEB?EM?tCbCY[nCL]iLHHE]?iEYEBMlEf?AE?GBf?hC[M? hCIAE?]ADdf?pADIG]oCDlAE?VADlEIIMf?AC?_idCsf? dAEYf? oG? {|{UB[?JEEIABK??JABLIEM?HGIAGB?FGLBDAY?}|EcEB[_oAH?? ]~{CbAM?mL]IG?@Ccc]DCYYE[ABCBDE?{EBI{~ iIG]Ccc]lEf?GbCY?ZL[{ABf?ZMML]{?GbE?IG?FGHHAIIEE?ZDDGLBIABK?AIG]{ G]gG]IdE?CBDE?[M??E]IdE?oAH?tCbAB?jCYE?VEcG]HABLIEM??CI?iEBAG]oLBE?mL]QN\{ Z[HEEIABK?hCMrWBMlAf?jA]I?lEf?QN?CHW?GB?QSf??CB[EDIG]JCBCKE]CH?ZMML]yNQO?yNQS?aVQi_?VGMM?kW?sE]? CBDE?F@@VGMM?FGLBDAY?ABCBDACY?xG]E?f?FLBBAgg?v?Ccc]ViJ?Ke? ZMMGDACIEM?iEBAG]FLBBAgg? GbE[wi?@iICIEHEBIM? ABCBDE?MEDGB[?JCBCKE]nnq ?LBCBAHGLMYWx? AB?FGHHAIIEE?E[@CHAYW??IdE?f?ViJ?HGIAGBx?JE[wi?JEEIABKx?ADABE? nnq? _dE?HABLIEM??hEB?iLHHE]g]GH?IdE?M?HC[oLBE?E?C? QSzIdz? UB[{{ViJ?MICIEHEBIM??«|iICgg?FGLBDAYf?EcEB[sAYY?MEElM?¬{gG]kE?EBI{{ABcLI??|CB[HCIIE]c]ZL[EMEBIABK??DGHcYACBDE?GB?AIG]M?C]{Gg?M?«{ECM?]VEcG]IdE?? EDG]Gg? Gg?[c]I?lEEcABK?GB?IdE?AG]|{AIW?FGHcYACBDE? FAIW?®{G]¡ CB[?Gg?DGBDE]¢£¤ @PG]G]?I?IdE?¢¥¦§£¨© ¯{gG]Bf?FGYYABM?GIdE]?FAIWM?JCG]gG]?_IdCB?ABIE]?dAM?@?WEC]E[{]E]EcG]IdGME?BCY?TEB[{CY?DGBI]q]I?|?DGbE]EMICkYAMdE[GK]°{ jEDEHkE]GY?CHM? EBbA]M?IdE?GBHEBIx? ?CL[ªQf??AB?IdAM?AI?yNQOx? Gg?VEcG]IdE?kCMAD?I?IG?gABCBDACY? IdE?FAIW? ? ATTACHMENT 5 2.5 Packet Pg. 34 Attachment: Finance Committee Meeting Notes Wasteshed July 16 2018 (7448 : Regional Wasteshed Master Plan) • Project website with updates and project documents • Email updates to 1000+ subscribers • Met with Executive Director of Downtown Development Authority November 14, 2017 Stakeholder Advisory Group A dedicated Stakeholder Advisory Group met seven times between May, 2017 and September, 2018 to ATTACHMENT 2 2.2 Packet Pg. 28 Attachment: Wasteshed Public Engagement Summary (7448 : Regional Wasteshed Master Plan) 31% 15% INDUSTRIAL 52% 27% 21% TIMELINE NEW LANDFILL A sanitary landfill would be located in Northern Larimer County accepting only transferred trash. Analysis and Stakeholder Engagement Facility Development 2015 2020 2024 Proposed Master Plan Adoption Landfill Reaches Capacity MORE INFO: FCGOV.COM/WASTESHED City of Loveland Aids and services are available for persons with disabilities. 18-20500 DECEMBER 2018 ATTACHMENT 1 2.1 Packet Pg. 26 Attachment: Regional Wasteshed Planning One-Page Overview (7448 : Regional Wasteshed Master Plan) County Open Space Y Y Y Y 3 Larimer County Natural Resources Y N Y Y 4 to 6 1 Packet Pg. 4