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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 08/21/2018 - FIRST READING OF ORDINANCE NO. 105, 2018, APPROPRIAgenda Item 10 Item # 10 Page 1 AGENDA ITEM SUMMARY August 21, 2018 City Council STAFF Jack Rogers, Senior Manager, Cultural Services Jody Hurst, Legal SUBJECT First Reading of Ordinance No. 105, 2018, Appropriating Prior Year Reserves in the Cultural Services and Facilities Fund for Lincoln Center Improvements. EXECUTIVE SUMMARY The purpose of this item is to appropriate funds set aside by the Lincoln Center into reserves to replace aisle lighting in the Performance Hall as part of the seat replacement project. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION This Ordinance will appropriate additional funding to replace the aisle lighting that was damaged during demolition as part of the seat replacement project in the Lincoln Center Performance Hall. The 2018 Budget included one-time Cultural Services reserves of $375,000 to replace the 1,180 seats in the Lincoln Center that are original to the 1978 opening of the facility. The seats in the Performance Hall are well- used and worn and were originally planned to be replaced during the 2010 renovation. However, funds were needed for unanticipated major structural issues. The theater seats directly impact the patron’s experience and customers constantly comment on the need to replace the seating in audience surveys. The budget for the seat replacement project covers moving the fixed seating, cutting and patching the existing seat anchors and installing new seating while simultaneously addressing issues including trenching the concrete to address the trip hazards of cabling that runs between backstage and front-of-house show control, light locks for the mezzanine (curtains to stop light bleed from affecting patrons viewing experience) and required modifications to substantial portions of our assisted listening system. Unfortunately, the original aisle lighting was damaged when the old seats were removed. The manufacturer is no longer in business and replacement diodes for this kind of light are no longer available. This appropriation is needed to complete of the project currently in process. CITY FINANCIAL IMPACTS This Ordinance will appropriate $70,779 in Cultural Services reserves to replace the Lincoln Center’s aisle lighting and egress systems as part of this project. PUBLIC OUTREACH Public outreach was completed during the design and development phases of the project. Input was received Agenda Item 10 Item # 10 Page 2 from multiple stakeholder groups including donors, patrons, subscribers, and volunteers among others. ATTACHMENTS 1. Lincoln Center Seating Replacement - Budget Estimate (PDF) -1- ORDINANCE NO. 105, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE CULTURAL SERVICES AND FACILITIES FUND FOR LINCOLN CENTER IMPROVEMENTS WHEREAS, the Lincoln Center has been at the center the City’s cultural life since its opening in 1978; and WHEREAS, the current 1,180 seats at the Lincoln Center, the original seats that have been used since its opening, are well-used and worn; and WHEREAS, the 2018 Budget included one-time Cultural Services reserves funding of $375,000 to replace the seats in the Lincoln Center (the “Project”); and WHEREAS, Cultural Services has $70,799 set aside - but not yet appropriated - to also replace aisle lighting and egress systems as part of the Project; and WHEREAS, if the funds for aisle lighting and egress systems are appropriated, the Project will be complete for the Lincoln Center’s 40 th Anniversary Season; and WHEREAS, this appropriation benefits public health, safety, and welfare of the citizens of Fort Collins and serves the public purpose of creating opportunities for cultural appreciation and community building available to all citizens of Fort Collins; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the Cultural Services Fund and will not cause the total amount appropriated in the Cultural Services and Facilities Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from reserves in the Cultural Services and Facilities Fund the sum of SEVENTY THOUSAND SEVEN HUNDRED SEVENTY-NINE DOLLARS ($70,779) for Lincoln Center improvements and appropriated therein. -2- Introduced, considered favorably on first reading, and ordered published this 21st day of August, A.D. 2018, and to be presented for final passage on the 4th day of September, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 4th day of September, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Project: Lincoln Center Performance Hall Estimate Date: 7/3/2018 Location: 417 S Meldrum Project Manager: Chad Mapp Fort Collins, CO Work Order #: Project SF: Project Description: Replace performance hall seating, new carpet, aisle lighting, cable/wire trench, t-coil modifications Scope Description Qty Unit Amount Total Sub-Total Vendor Responsbile General Requirements Building Permit 1 LS 1500 $ 1,500 Building Dept. Op Services - Project Manager 250 Hrs 90 $ 22,500 Chad Mapp Op Services - Facility Designer 40 Hrs 70 $ 2,800 Alison Provenza Construction Waste Management & Recycling 1 LS 2500 $ 2,500 Waste Management Construction clean up 1 LS 1250 $ 1,250 Varsity Security Services for night supervision 60 LS 25 $ 1,500 Code 4 Security Sub-Total $ 32,050 Environmental Services Asbestos/Lead paint testing 1 LS 1500 $ 1,500 LT Environmental Sub-Total $ 1,500 Seating Replacement Install new seating 1 LS 225750 $ 225,750 Norcon Add (17) storage carts for stackable chairs 1 LS 18150 $ 18,150 Norcon Sub-Total $ 243,900 Cable/Wire Trench X-ray slab 1 LS 425 $ 425 CGRS Saw-cut & demo concrete 1 LS 5000 $ 5,000 Diamond Place concrete in bottom of trench 1 LS 2500 $ 2,500 Curley Install cable/wire trench raceway 1 LS 12500 $ 12,500 Curley Fabricators Sub-Total $ 20,425 Light Locks Build wing walls & soffit & relocate sprinklers 1 LS 8000 $ 8,000 Finishing Touch Curtain & track system (material & install) 1 LS 3200 $ 3,200 TBD Curtains 1 LS 1750 $ 1,750 TBD Sub-Total $ 12,950 Carpet Replacement Install new carpet 1 LS 60000 $ 60,000 Brinker's Flooring Sub-Total $ 60,000 Concrete Floor Polish/Seal Polish/seal existing concrete floor 1 LS 20000 $ 20,000 TBD Sub-Total $ 20,000 Aisle Lighting Design & engineering 1 LS 7000 $ 7,000 AUW & BG Tivoli aisle lighting product 1 LS 40000 $ 40,000 The Lighting Agency Elec service & installation 1 LS 56000 $ 56,000 Interstates Sub-Total $ 103,000 T-Coil Modications T-Coil modifications 1 LS 17000 $ 17,000 Assist 2 Hear Sub-Total $ 17,000 SUB-TOTAL $ 510,825 5% CONTINGENCY $ 13,346 TOTAL ESTIMATED COST $ 524,171 Lincoln Center Contribution Seating Replacement $ 243,900 General Requirements $ 32,050 Environmental Services $ 1,500 Cable/Wire Trench $ 20,425 Light Locks $ 12,950 T-Coil Modications $ 17,000 Aisle Lighting $ 103,000 SUB-TOTAL $ 430,825 8% CONTINGENCY $ 14,954 TOTAL ESTIMATED COST $ 445,779 Op Services Contribution Carpet Replacement $ 60,000 Concrete Floor Polish/Seal $ 20,000 SUB-TOTAL $ 80,000 TOTAL ESTIMATED COST $ 80,000 ATTACHMENT 1