HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/07/2017 - FIRST READING OF ORDINANCE NO. 154, 2017, BEING THAgenda Item 20
Item # 20 Page 1
AGENDA ITEM SUMMARY November 7, 2017
City Council
STAFF
Lawrence Pollack, Budget Director
Darin Atteberry, City Manager
Mike Beckstead, Chief Financial Officer
John Duval, Legal
SUBJECT
First Reading of Ordinance No. 154, 2017, Being the Annual Appropriation Ordinance Relating to the Annual
Appropriations for the Fiscal Year 2018; Amending the Budget for the Fiscal Year Beginning January 1, 2018,
and Ending December 31, 2018; and Fixing the Mill Levy for Fiscal Year 2018.
EXECUTIVE SUMMARY
The purpose of this item is to amend the adopted 2018 Budget and set $612,965,832 as the amount of the
City’s appropriation for fiscal year 2018. It also includes the 2018 adopted budgets for the General
Improvement District (GID) No. 1 of $508,107, the GID No. 15 - Skyview of $1,000, the Urban Renewal
Authority (URA) budget of $6,058,208 and the Downtown Development Authority (DDA) of $12,507,673,
resulting in total City Council appropriations of $632,040,820 in fiscal year 2018. The Net City Budget, which
excludes GID No. 1, GID No. 15 - Skyview, URA, DDA and internal transfers between City funds, is
$484,721,050 for 2018.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
City Council previously adopted the 2017-2018 Biennial Budget and appropriated monies for expenditure in
fiscal year 2017. State statutes and the City Charter both require an annual appropriation to cover expenses
for the ensuing year (2018) based upon the adopted budget. The Second Reading must occur before the last
day of November and is currently scheduled for November 21, 2017.
Agenda Item 20
Item # 20 Page 2
The Net City Budget, as amended, is allocated to:
Original Amended
2018 2018 Change
Operations $554.2 $553.1 ($1.1)
Debt Service 30.9 30.9 0.0
Capital* 44.7 48.0 3.3
Total City Appropriations** $629.9 $632.0 $2.2
General Improvement District (GID) #1, 15 ($0.5) ($0.5) $0.0
Urban Renewal Authority (URA) (6.1) (6.1) 0.0
Downtown Development Authority (DDA) (12.5) (12.5) 0.0
Internal Service Funds (77.2) (77.5) (0.3)
Less Transfers to Other Funds (49.6) (50.7) (1.1)
Net City Budget $ 483.9 $ 484.7 $ 0.8
* Capital dollars reflect non-lapsing capital project budgets
** This includes GID, URA, and DDA which are appropriated in separate ordinances
This Ordinance also sets the 2018 City mill levy at 9.797 mills, unchanged since 1991.
2018 Revenue Update
Overall, most City revenues are coming in at, or above, the 2017 budget except for Sales Tax and revenue
generated by the Municipal Court. Although total revenue for 2017 is on track to support 2017 expenses, the
2017 Sales Tax base, upon which 2018 growth is calculated, will be lower than budgeted. 2018 Sales Tax
growth is still forecasted at 3%, but since that is on a lower base it is necessary for the City to reduce ongoing
expenses in 2018 to align with the reduced forecast for 2018 Sales Tax revenue. The decreased forecast for
Sales Tax revenue primarily impacts the General Fund and Keep Fort Collins Great (KFCG) Fund; but also
impacts the funds associated with the three dedicated quarter-cent sales tax initiatives. Additionally, the
reduced revenue forecast from Municipal Court operations requires additional reductions in 2018 ongoing
expenses. The Municipal Court revenue is within the General Fund.
Use Tax continues to be strong in 2017; but due to economic uncertainties, the forecast for 2018 remains at
$22M. For Property Tax, the City has been notified by Larimer County that the City’s distribution is anticipated
to be about $2.1M higher in 2018 than had been budgeted. One-third of that amount is ongoing revenue to the
City with the balance being available for one-time uses in 2018. In 2019, the remaining two-thirds will go to the
Poudre Fire Authority per the IGA with the City.
Fund balances are also strong with non-restricted reserves available to fund one-time expenses. Overall,
modest revenue growth is still forecasted for 2018.
Recommended 2018 Ongoing Expense Reductions
After factoring other compensating factors like the increase in ongoing Property Tax revenue and use of $1.0M
of the $4.4M set aside for contingency in the 2017-18 Budget, the necessary reduction to address the revised
2018 forecasts for Sales Tax and Municipal Court revenue is $2.9M Citywide. The combined reduction in the
General Fund and Keep Fort Collins Great (KFCG) Fund is about $2.1M and Reduction Offers have been
included to align ongoing expenses with the revised available revenue. The combined impact to the City’s
three-quarter cent dedicated sales taxes is about $800k and that will be offset by available ongoing revenue in
those funds that was not previously used in the 2017-18 Budget. Attachment #1 provides a listing of all the
proposed reductions in the General Fund and KFCG Fund necessary to align 2018 ongoing expenses with the
revised 2018 revenue forecast.
Agenda Item 20
Item # 20 Page 3
Recommended 2018 Budget Additions
The 2018 Revisions also include a small number of Offers to address Council and City Manager priorities that
were either not known about or not included in the adopted 2017-18 Biennial Budget. The majority of these
Offers are for one-time capital projects and equipment replacement; and all of them were reviewed with City
Council during the September 26 work session.
The table below shows available reserves and other revenue that can be used to fund these 2018 Budget
Revisions from major funds and those requesting additions to the 2018 Budget. Overall, fund balances are
healthy.
Summary of Available Reserves and Revenue
($ millions)
General
Fund
Ongoing
General
Fund One-
Time
KFCG
Natural
Areas
Neighbor-
hood
Parkland
Transpor-
tation
Other Utilities TOTAL
Reserves - 2017-18 Budget Contingency $ 4.4 $ 4.4
Reserves - Council Priorities Set Aside 3.3 3.3
Reserves - 2016 Year-end Available Balance 5.3 6.3 13.5 1.0 6.3 - 34.8 67.2
Reserves - 2017 Supplemental Use of Reserves (2.8) (0.9) (10.8) (1.3) - (1.0) (16.7)
Other Available or Unanticipated Revenue 0.1 1.4 0.2 1.8
Lincoln Avenue Offer Funds 0.3 0.5 0.8
Reduced Police Training Facility Design 0.3 0.3
TOTAL $ 0.1 $ 10.9 $ 5.4 $ 2.7 $ 2.4 $ 5.5 $ 0.2 $ 33.8 $ 61.1
The reserves and revenue above are available to fund the recommended one-time additions to the 2018
Budget. The table below summarizes those proposed additions and Attachment #2 provides a listing of the
proposed additions for 2018. As noted above, half of these are for capital projects and equipment
replacement.
Summary of 2018 Recommended Additions
($ millions)
General
Fund
Ongoing
General
Fund One-
Time
KFCG
Natural
Areas
Neighbor-
hood
Parkland
Transpor-
tation
Other Utilities TOTAL
Capital/Equipment Replacement $0.0 $0.2 $0.0 $0.0 $1.2 0.0 $0.0 $0.4 $1.8
Safety & Security 0.1 0.3 0.0 0.1 0.0 0.0 0.0 0.0 $0.5
365 Transfort Service 0.0 0.0 0.0 0.0 0.0 0.0 0.2 0.0 $0.2
Other 0.0 1.2 0.0 0.0 0.0 0.0 0.0 0.0 $1.2
Agenda Item 20
Item # 20 Page 4
Sales Tax and Municipal Court operations. Additionally, through using only a small amount of available
reserves, the City is able to fund additions to the 2018 Budget which address Council priorities and other
capital projects that benefit our community.
Changes since Council review at the September 26, 2017 Work Session
Based on the dialogue during the September 26, 2017 work session where the recommended revisions to the
2018 Budget were discussed, staff removed the following two Offers from consideration in the 2018 Annual
Appropriation. Versions of these budget requests are going to City Council via supplemental appropriations.
• Removed $3.0M for Community Park Development - East Community Park
• Removed $1.4M for the Natural Areas Shop Expansion
CITY FINANCIAL IMPACTS
This Ordinance amends the City Budget for fiscal year 2018 and represents the annual appropriation for fiscal
year 2018 in the amount of $612,965,832. The Ordinance also sets the City mill levy at 9.797 mills, unchanged
since 1991.
BOARD / COMMISSION RECOMMENDATION
Boards and commissions were engaged during the development of the original 2017-18 Budget. The only
changes to the 2018 appropriations are the 2018 Revision Offers which do not go through the Budgeting for
Outcomes (BFO) process. Rather, those items that met the specific criteria for the 2018 Revision process
were thoroughly vetted by City staff, the executive management team, and by Council at a Council Finance
Committee meeting and then at a City Council Work Session conducted on September 26.
PUBLIC OUTREACH
Significant public outreach was conducted as part of the development of the original 2017-18 Budget.
ATTACHMENTS
1. Proposed Reductions for 2018 Budget by Service Area (PDF)
2. Proposed Additions to 2018 Budget Revisions by Category (PDF)
3. 2018 Budget Revisions (PDF)
4. Powerpoint presentation (PDF)
Department
Out
come
Offer # Budget Reduction
General
Fund
TOTAL
KFCG
TOTAL
Planning, Dev & Trans
Engineering TRAN 1.11 Railroad Crossing Maintenance funding elimination ($150,000) ($150,000)
Streets TRAN 60.1 Street Maintenance Program - Reduction of services (625,000) (275,000) (900,000)
PDT Fuel Savings (250,926) (55) (250,981)
Sub-Total ($1,025,926) ($275,055) ($1,300,981)
Operation Services
Operation Services HPG 19.1/19.2 Op Svcs - Reduce General Facility Maintenance ($15,000) ($15,000)
Operation Services HPG 19.1/19.2 Op Svcs - Reduce Parking Lot Maintenance (40,000) (40,000)
Operation Services HPG 19.1/19.2 Op Svcs - Reduce Facility Paint Projects by 50% (40,000) (40,000)
Operation Services HPG 19.1/19.2 Op Svcs - Reduce budget for utilities by 2.5% (50,000) (50,000)
Operation Services HPG 19.1/19.2 Op Svcs - Reduce window washing by 50% (18,000) (18,000)
Operation Services HPG 19.3/19.4 Op Svcs - Delay HVAC Replacement at EPIC and Senior Center (132,000) (132,000)
Operation Services HPG 19.1 Op Svcs - L/T vacancy cut - Bus Cleaner (50,000) (50,000)
Operation Services HPG 19.2 Op Svcs - L/T vacancy cut - Facilities Project Manager (116,000) (116,000)
Sub-Total ($461,000) $0 ($461,000)
Police Services
Administration SAFE 29.8 Reduction of Training Funds in the Office of the Chief ($1,000) ($1,000)
Patrol SAFE 29.10/29.15 Reduction of Training and Vehicle Repair in Patrol (8,000) (72,900) (80,900)
Police Information Svcs SAFE 29.1/29.47 Reductions in Dispatch and Transcription Services (185,600) (185,600)
Investigations SAFE 29.4/29.5 Reduced Detective/Advocate Training, Reduced Vehicle Repair (18,500) (11,000) (29,500)
Police Svcs Fuel Savings (66,472) (7,580) (74,052)
Sub-Total ($279,572) ($91,480) ($371,052)
Comm & Op Services
Cultural Services C&R 56.1 Reduction of administrative expenses ($33,400) ($33,400)
Parks C&R 15.1 Reduction of Parks variable hourly healthcare (132,710) (48,890) (181,600)
Recreation C&R 65.1/65.2 Reduction of Recreation programs and activities (32,000) (32,000)
COPS Fuel Savings (34,832) (34,832)
Sub-Total ($281,832) ($362,722) ($281,832)
Sustainability Services
Social Sustainability NLSH 27.1 SSD - Reduced support to various programs ($10,000) ($10,000)
Environmental Services ENV 26.1 ESD - Reduced support to various programs (21,000) (21,000)
Environmental Services ENV 26.2 ESD - Reduce Support for the Timberline Recycling Center 0 (20,000) (20,000)
Sustainability Services Admin ENV 24.1 SSA - Reduce annual operational support for Enviro Portal Web (10,000) (10,000)
Economic Health Office ECON 25.1 EHO - Reduced support to various programs (24,000) (4,000) (28,000)
Sub-Total ($65,000) ($24,000) ($89,000)
Info & Employee Svcs
Human Resources HPG 42.1 HR - Cancel Skillsoft Online Courses Contract in 2018 ($40,000) ($40,000)
Information Technology HPG 9.1 Reduction for IT Training and Innotas Test Environment (22,000) (22,000)
Information Technology HPG 9.1 Reduce/Right Size Managed Print Services (19,000) (19,000)
Sub-Total ($81,000) $0 ($81,000)
Financial Services
Budget HPG 10.8 3rd Party Training and Education Services Reduction ($25,000) ($25,000)
Finance Administration HPG 11.2 Reduce Enhanced Funding for the Low Income Rebate Program (34,950) (34,950)
Sub-Total ($59,950) $0 ($59,950)
Executive Services
City Clerk's Office HPG 13.1/13.2 Reduction of licensing, administrative and election expenses ($17,600) ($17,600)
City Council HPG 22.1 Reduced discretionary expenses (1,500) (1,500)
City Manager's Office HPG 22.2 Reduced support for programs and sponsorships (20,600) (20,900)
Sub-Total ($39,700) $0 ($40,000)
Legal Services
City Attorney's Office HPG 62.1 Reduce Hourly Law Clerk ($8,000) ($8,000)
Strategic
Objective Budget Revision FTE Ongoing $ One-Time $ Total
Capital/Equipment Replacement
C&R 2.1 Neighborhood Park Development 0 1,200,000 1,200,000
ENV 4.1 Microhydro Power Generator at the Water Treatment Facility 0 434,300 434,300
C&R 2.1 Parks Department Equipment Replacement 0 101,000 101,000
HPG 7.8 Lincoln Center Roof Replacement 0 100,000 100,000
Sub-Total $0 $1,835,300 $1,835,300
Safety & Security
SAFE 5.1 Encampment Cleaning Services $130,000 $0 $130,000
SAFE 5.2 Dedicated Jail Space for Municipal Offenders 115,000 0 115,000
SAFE 5.6 Arc Flash Hazard Study and Assessment 0 100,000 100,000
HPG 7.1 Cyber Security Risk and Vulnerability Management 0 100,000 100,000
SAFE 5.1 Municipal Court Interim Security Enhancement 0.5 0 40,000 40,000
HPG 7.4 215 N. Mason Overall Security Enhancements 0 29,000 29,000
Sub-Total 0.5 $245,000 $269,000 $514,000
365 Transfort Service
HPG 7.1 Transfort Maintenance Shop Staffing (WFO)* 2.0 $140,000 $0 $140,000
TRAN 6.1 Transfort 365 Funding Shortfall for 2018 81,000 0 81,000
Sub-Total 2.0 $221,000 $0 $221,000
Other
TRAN 6.2 Parking Technology $750,000 $750,000
NLSH 1.4 Parkway Renovations 3,000 200,000 203,000
NLSH 1.1 Occupancy Study 0 78,000 78,000
HPG 7.7 City Fund Foundation 0 65,000 65,000
ECON 3.4 Business Engagement Support 0 45,000 45,000
ENV 4.4 Air Quality Program Technical Support 0 40,000 40,000
Sub-Total $3,000 $1,178,000 $1,181,000
Grand Total 2.5 $469,000 $3,282,300 $3,751,300
* This is an internal transfer that comes with it's own funding so it's not a net increase in ongoing expenses
Offer Summary: Proposed Additions for the 2018 Budget Revisions - By Category
Attachment #2
2018 Budget Revisions
(Updated)
‐Reduction & Addition Offers
October 19, 2017
ATTACHMENT 3
2018 BUDGET REDUCTIONS & ADDITION REQUESTS
TABLE OF CONTENTS
2018 BUDGET REDUCTIONS ......................................................................................... 1-34
2018 BUDGET ADDITIONS ............................................................................................ 35-59
PROPOSED 2018 BUDGET REDUCTIONS
TABLE OF CONTENTS
SUMMARY OVERVIEWS
Proposed Reductions Summary ........................................................................................ 3
PLANNING, DEVELOPMENT & TRANSPORTATION
Engineering: Railroad Crossing Maintenance funding elimination ................................... 4
Streets: Street Maintenance Program - Reduction of services ......................................... 5
OPERATIONS SERVICES
Reduce General Facility Maintenance .............................................................................. 6
Reduce Parking Lot Maintenance ..................................................................................... 7
Reduce Facility Paint Projects by 50% .............................................................................. 8
Reduce budget for utilities by 2.5% ................................................................................... 9
Reduce window washing by 50% ...................................................................................... 10
Delay HVAC Replacement at EPIC and Senior Center .................................................... 11
Vacant Position Elimination - Bus Cleaner ........................................................................ 12
Vacant Position Elimination - Facilities Project Manager .................................................. 13
POLICE SERVICES
Administration: Reduction of Training Funds in the Office of the Chief ............................. 14
Patrol: Reduction of Training and Vehicle Repair in Patrol ............................................... 15
Police Information Services: Reductions in Dispatch and Transcription Services ............ 16
Investigations: Reduced Detective/Advocate Training, Reduced Vehicle Repair ............. 17
COMMUNITY & OPERATIONS
Cultural Services: Reduction of Administrative expenses .................................................. 18
Parks: Reduction of Parks variable hourly healthcare ....................................................... 19
Recreation: Reduction of Recreation programs and activities ........................................... 20
SUSTAINABILITY SERVICES
Social Sustainability: Reduce support to various programs ............................................... 21
Environmental Services: Reduced support to various programs ...................................... 22
Environmental Services: Reduce support for the Timberline Recycling Center ................ 23
Sustainability Services Admin: Reduce support for Enviro Portal Web ............................ 24
Economic Health Office: Reduce support to various programs ........................................ 25
INFORMATION & EMPLOYEE SERVICES
Human Resources: Cancel Skillsoft Online Courses Contract in 2018 ............................. 26
Information Technology: Reduction for IT Training and Innotas Test Environment ......... 27
Information Technology: Reduce/Right Size Managed Print Services .............................. 28
FINANCIAL SERVICES
Budget: 3rd Party Training and Education Services Reduction ........................................ 29
Finance Administration: Reduce Enhanced Funding for the Low Income
Rebate Program ................................................................................................................ 30
Page 1 of 59
PROPOSED 2018 BUDGET REDUCTIONS
TABLE OF CONTENTS
EXECUTIVE SERVICES
City Clerk’s Office: Reduction of licensing, administrative and election expenses ........ 31-32
City Council: Reduced discretionary expenses .................................................................. 33
City Manager’s Office: Reduced support for programs and sponsorships ......................... 33
LEGAL SERVICES
City Attorney’s Office: Reduce Hourly Law Clerk………………………… .......................... 34
Page 2 of 59
Department
Out
come
Offer # Budget Reduction
General
Fund
TOTAL
KFCG
TOTAL
Planning, Dev & Trans
Engineering TRAN 1.11 Railroad Crossing Maintenance funding elimination ($150,000) ($150,000)
Streets TRAN 60.1 Street Maintenance Program - Reduction of services (625,000) (275,000) (900,000)
Sub-Total ($775,000) ($275,000) ($1,050,000)
Operation Services
Operation Services HPG 19.1/19.2 Op Svcs - Reduce General Facility Maintenance ($15,000) ($15,000)
Operation Services HPG 19.1/19.2 Op Svcs - Reduce Parking Lot Maintenance (40,000) (40,000)
Operation Services HPG 19.1/19.2 Op Svcs - Reduce Facility Paint Projects by 50% (40,000) (40,000)
Operation Services HPG 19.1/19.2 Op Svcs - Reduce budget for utilities by 2.5% (50,000) (50,000)
Operation Services HPG 19.1/19.2 Op Svcs - Reduce window washing by 50% (18,000) (18,000)
Operation Services HPG 19.3/19.4 Op Svcs - Delay HVAC Replacement at EPIC and Senior Center (132,000) (132,000)
Operation Services HPG 19.1 Op Svcs - L/T vacancy cut - Bus Cleaner (50,000) (50,000)
Operation Services HPG 19.2 Op Svcs - L/T vacancy cut - Facilities Project Manager (116,000) (116,000)
Sub-Total ($461,000) $0 ($461,000)
Police Services
Administration SAFE 29.8 Reduction of Training Funds in the Office of the Chief ($1,000) ($1,000)
Patrol SAFE 29.10/29.15 Reduction of Training and Vehicle Repair in Patrol (55,900) (25,000) (80,900)
Police Information Svcs SAFE 29.1/29.47 Reductions in Dispatch and Transcription Services (185,600) (185,600)
Investigations SAFE 29.4/29.5 Reduced Detective/Advocate Training, Reduced Vehicle Repair (18,500) (11,000) (29,500)
Sub-Total ($261,000) ($36,000) ($297,000)
Department
Out
come
Offer # Budget Reduction
General
Fund
TOTAL
KFCG
TOTAL
Comm & Op Services
Cultural Services C&R 56.1 Reduction of administrative expenses ($33,400) ($33,400)
Parks C&R 15.1 Reduction of Parks variable hourly healthcare (132,710) (48,890) (181,600)
Recreation C&R 65.1/65.2 Reduction of Recreation programs and activities (32,000) (32,000)
Sub-Total ($166,110) ($80,890) ($247,000)
Sustainability Services
Social Sustainability NLSH 27.1 SSD - Reduced support to various programs ($10,000) ($10,000)
Environmental Services ENV 26.1 ESD - Reduced support to various programs (21,000) (21,000)
Environmental Services ENV 26.2 ESD - Reduce Support for the Timberline Recycling Center 0 (20,000) (20,000)
Sustainability Services Admin ENV 24.1 SSA - Reduce annual operational support for Enviro Portal Web (10,000) (10,000)
Economic Health Office ECON 25.1 EHO - Reduced support to various programs (24,000) (4,000) (28,000)
Sub-Total ($65,000) ($24,000) ($89,000)
Info & Employee Svcs
Human Resources HPG 42.1 HR - Cancel Skillsoft Online Courses Contract in 2018 ($40,000) ($40,000)
Information Technology HPG 9.1 Reduction for IT Training and Innotas Test Environment (22,000) (22,000)
Information Technology HPG 9.1 Reduce/Right Size Managed Print Services (19,000) (19,000)
Sub-Total ($81,000) $0 ($81,000)
Department
Out
come
Offer # Budget Reduction
General
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Transportation Contact:
Svc Area: Planning, Dev & Transportation Related Offer #: 1.11
Department: Engineering
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 400 - Capital Projects Fund ($150,000) ($150,000)
Engineering - Railroad Crossing Maintenance funding elimination
Chrisite White
To eliminate the annual funding of railroad crossing maintenance in the amount of $150,000.
This would be a "stop-doing" item as were are not required to fund railroad maintenance however this has been an
effective mechanism to make timely repairs especially at "key" intersections (Lemay and Riverside for example). One time
funding could be sought for intersection improvements or we could wait until the railroad was able to complete the
maintenance at these intersections.
Page 4 of 59
Click here to return to Proposed Reductions Summary page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Transportation Contact:
Svc Area: Planning, Dev & Transportation Related Offer #: 60.1
Department: Streets
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 292 - Transportation Services Fund ($625,000) ($625,000)
254 - Keep Fort Collins Great Fund ($275,000) ($275,000)
Total ($900,000) ($900,000)
Street Maintenance Program - Reduction of Services
Becky Sullivan
This offer reduction is to reduce the subsidy to Street Maintenance by $900,000 annually ($625,000 from the general fund
and $275,000 from KFCG). By evaluating our current level of service condition report this funding could be reduced for 5
years without a reduction to pavement conditions.
A minimal reduction in the level of service standard for the first 5 years. It would necessary to increase annual funding
beginning in 2020 by 8% (or at least $700,000) in order to maintain an approximate middle level of service B pavement
conditions in 2030. Annual 8% funding increases needed for subsequent years range from $1,300,000 -11,500,000. This
estimate does not account for maintenance related to new streets that may be added through new development and
considered a 5% annual cost of materials index. Changes to those conditions may require additional funding.
Page 5 of 59
Click here to return to Proposed Reductions Summary page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Community & Operation Services Related Offer #: 19.1, 19.2
Department: Operation Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($15,000) ($15,000)
Ops Svcs - Reduction of General Facility Maintenance
Stan Welsch
This reduction will reduce general facility maintenance by $15,000.
This is a minimal impact (less than 1% of overall budget) for 44 General Fund buildings. Generally deferring facility maintenance
could impact the appearance of a facility and may result in additional costs in future years. Examples of general maintenance are
flooring replacement, door hardware, repair instead of replace plumbing valves, etc. This reduction could have a minor impact on the
aquatics, HVAC, general building maintenance, energy management, or electrical divisions.
Page 6 of 59
Click here to return to Proposed Reductions Summary page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Community & Operation Services Related Offer #: 19.1, 19.2
Department: Operation Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($40,000) ($40,000)
Op Svcs - Reduce Parking Lot Maintenance
Stan Welsch
This includes a 50% reduction patching, crack sealing, and striping in the 18 General Fund building parking lots. It does not
include the paid lots operated by Parking Services.
By delaying parking lot maintenance, it will increase the cost in subsequent years. Safety issues and emergency repairs will
still be addressed.
Page 7 of 59
Click here to return to Proposed Reductions Summary page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Community & Operation Services Related Offer #: 19.1, 19.2
Department: Operation Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($40,000) ($40,000)
Op Svcs - Reduce Facility Paint Projects by 50%
Stan Welsch
This reduction is to reduce our normal annual maintenance painting by 50%. This painting is typically done during recreation
facilities "shut-downs" or identified during routine inspections.
Reducing normal maintenance painting by 50% will have an aesthetic impact but will not affect the function or performance of
the facility. We will just spot paint the most critical or unacceptable areas and not repaint an entire wall or room. Delayed
maintenance painting could result in additional needs in future years.
Page 8 of 59
Click here to return to Proposed Reductions Summary page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Community & Operation Services Related Offer #: 19.1, 19.2
Department: Operation Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($50,000) ($50,000)
Op Svcs - Reduce Budget for Utilities by 2.5%
Stan Welsch
Reduce budget for utilities by 2.5%. This offer would utilize savings from energy initiatives, lower rates, and mild weather.
Examples of energy efficiency projects include: Lighting upgrades, motor replacements, and solar projects. Purchasing
wholesale gas and above normal temperatures in the winter and cooler summer temperatures have also contributed to lower
energy costs.
This reduction has very little or no impact unless there is an unexpected increase in rates or unseasonable heating or cooling
extremes.
Page 9 of 59
Click here to return to Proposed Reductions Summary page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Community & Operation Services Related Offer #: 19.1, 19.2
Department: Operation Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($18,000) ($18,000)
Op Svcs - Reduce window washing by 50%
Stan Welsch
Reduce exterior window washing budget on 44 General Fund Buildings by 50%. The schedule for window washing varies
according to the type and use of the building.
This reduction to our exterior window washing by 50% at will have an aestetic impact but should not affect the function or
performance of the facility. Citizens may notice the difference at our recreation and cultural facilities which are done more
frequently. The new schedule will typically be in the spring, or on an "as-needed" basis for some facilities.
Page 10 of 59
Click here to return to Proposed Reductions Summary page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Community & Operation Services
Related Offer #: 19.3, 19.4
Department: Operation Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($132,000) ($132,000)
Delaying scheduled replacement could result in higher maintenance costs, potential downtime for
maintenance/emergency replacement and lost energy savings from more modern equipment. The Senior Center unit
is 22 years old, while the EPIC unit is 30 years old. Maintenance staff will continue repairing these units with limited
parts availability. However, if either of these units fail completely, we would need to shift major maintenance
priorities.and funding for the unit in question.
Op Svcs - Delay HVAC Replacement at EPIC and Senior Center
Stan Welsch
This reduction delays the replacement of two mechanical units that have reached the end of their useful life. These
units serve the Senior Center gym and the lobby/admin area at EPIC.
Page 11 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Community & Operation Services Related Offer #: 19.1
Department: Operation Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 601 - Equipment Fund ($49,656) ($49,656)
FTE (if part of the offer, identify the position and salary):
#
(1.0) Bus Cleaner (position ID # 7076-003)
Reduction - Bus Cleaner Operation Services
Stan Welsch
This reduction eliminates a vacant Bus Cleaner in Operation Services.
This function has been contracted out to a private custodial contractor. However the intent was to repurpose this position to a
Maintenance Worker in order to staff a night shift for the Transfort expanded 365 day service. It will be difficult to fill with an
hourly position. If this position is not able to be re-purposed, it will impact the level of service Transfort receives for the expanded
service. Additional overtime will be neccessary. Please note that this position is funded by charges to Transfort. If no position
exists, then no expense or revenue occurs.
Title
Page 12 of 59
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Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Community & Operation Services Related Offer #: 19.2
Department: Operation Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($115,623) ($115,623)
FTE (if part of the offer, identify the position and salary):
#
(1.0) Facilities Project Manager (position ID # 6418-003)
This position is currently being filled with an employee that will have been contractual for two years and will need to be
converted to a classified FTE. Please note that this position is funded by charges to the department that uses this
service. If no position exists, then no expense or revenue occurs. By eliminating this postion, future projects may be
delayed.
Reduction - Project Manager Operation Services
Stan Welsch
This reduction eliminates a vacant Project Manager in Operation Services.
Title
Page 13 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Safe Community Contact:
Svc Area: Police Services
Department: Office of the Chief
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($1,000) $0 ($1,000)
FCPS - Reduction of Training Funds in the Office of the Chief
Erik Martin
29.8 Police Office of the Chief and Administration: Reduction of Training Funds ($1,000).
This will reduce the training funds available for Internal Affairs, Finance, Public Communications, Crime Analysis, and Training
personnel; however, there are remaining training funds. Over the short term, this will not appreciably change employee readiness and
will not have a negative effect on the community.
Page 14 of 59
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2018 Revision Form
Offer Name:
Outcome: Safe Community Contact:
Svc Area: Police Services
Department: Patrol
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($55,900) ($55,900)
2) 254 - Keep Fort Collins Great Fund ($25,000) ($25,000)
($80,900) $0 ($80,900)
FCPS - Reduction of Training and Vehicle Repair in Patrol
Erik Martin
29.10 Police Patrol Services: Reduction of Training Funds ($9,500)
29.15 Police Patrol Fleet Fuel and Maintenance: Vehicle Repair ($71,400)
This will reduce police officer training with outside organizations that focuses on first-line supervisor training, foreign language training,
and skills. However, in-service and basic skills training will remain so that there are only slight changes to the depth of service for
citizens.
It will cut funds for vehicle maintenance that have been underused due to a newer Patrol fleet with no negative effect on the public.
Page 15 of 59
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2018 Revision Form
Offer Name:
Outcome: Safe Community Contact:
Svc Area: Police Services
Department: Police Information Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($185,600) $0 ($185,600)
FCPS - Reductions in Dispatch and Transcription Services
Erik Martin
29.1 Police Information Services: Elimination of Dispatch Emergency Medical Dispatch Quality Assurance ($20,000),
Close Public access to Records on Sunday and Reduce hours on Saturday ($6,000 of Security), Reduce Dispatcher
Training ($2,000), and Reduce Technical Projects Funding ($37,600)
29.47 Enhancement- Police Report Transcription Service: Elimination of Transcription Service ($120,000)
This will eliminate hourly quality assurance auditors and cause Dispatch to seek free/lower cost outside services potentially with
some loss of review.
The Records counter will be closed to the public on Sundays and have reduced hours on Saturdays allowing for savings on security
officers, but diminishing service during the off-business hours of citizens seeking to receive or make reports.
This will reduce some of the funding available to send Dispatchers to outside training on various topics, but funding remains for basic
skills.
Funds needed for maintaining many varied technical/electronic systems will be reduced. This will negatively affect support for
audio/visual systems, cameras, video walls, phones, tablets, and other building infrastructure. However, the rooms still operate and
can be dealt with through break/fix methods. The transcription of hundreds of reports has helped reduce delays and backlogs of
several months. Eliminating this service may cause a return to those delays and backlogs while increasing the stress and overtime
requirements on existing Records staff members. Technological solutions are being evaluated to avoid such delays.
Page 16 of 59
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Offer Name:
Outcome: Safe Community Contact:
Svc Area: Police Services
Department: Investigations
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($18,500) $0 ($18,500)
2) 254 - Keep Fort Collins Great Fund ($11,000) $0 ($11,000)
($29,500) $0 ($29,500)
FCPS - Reduced Detective/Advocate Training, Reduced Vehicle Repair
Erik Martin
29.4 Police Criminal Investigations Division Programs and Services: Reduced Detective/Advocate Training ($9,500)
29.5 Police Criminal Investigations Fleet Fuel, Lease Purchase, and Maintenance: Reduced Vehicle Repair ($20,000).
This reduction will have a slight negative affect on detective and victim advocate training with outside organizations that focuses on
interviewing, sexual assault cases, homicide cases, and many others. However, some funding will still be in place to maintain basic
efficiencies and there is no cut of service to the public. It will also cut funds for vehicle maintenance that have been recently
underused due to a newer/fuel efficient detective vehicle fleet. This has no negative effect on the community.
Page 17 of 59
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Offer Name:
Outcome: Culture & Recreation Contact:
Svc Area: Community & Operation Services Related Offer #: 56.1
Department: Cultural Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 273 - Cultural Services & Facilities ($33,400) ($33,400)
Cultural Services Reduction of Administrative Expenses
Vincent Kitch
This offer will reduce operating expenses at three main facilities - Lincoln Center, Gardens on Spring Creek and the
Museum of Discovery. The Gardens and Museum of Discovery will reduce expenses by $5,000 each, from their exhibits
and community programs budgets. The Lincoln Center will reduce operating expenses by $23,400. Lincoln Center
reductions will include less advertising, supplies, equipment, other services, food, and conference and travel.
These reductions will limit the department's ability to provide current community events and acivities. Reductions in
programs could impact attendance, usage and revenue generation at all facilities. Ongoing, these reductions could limit
our ability to expand programs and services and will limit our programming choices which also impact attendance and
revenues. We will monitor the impacts of reductions on attendance and revenue generation.
Page 18 of 59
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Offer Name:
Outcome: Culture & Recreation Contact:
Svc Area: Community & Operation Services Related Offer #: 15.1
Department: Parks
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($132,710) ($132,710)
2) 254 - Keep Fort Collins Great Fund ($48,890) ($48,890)
Total ($181,600) $0 ($181,600)
Reduction of Parks Variable Hourly Healthcare
Dawna Gorkowski
This offer will reduce the amount appropriated in 2018 for variable hourly healthcare.
Due to the City moving away from employing year round seasonal employees the need for healthcare for this class of
employee is declining. By replacing the number of year round seasonals with employees with shorter seasons the need for
healthcare payments has been eliminated. This has caused a budget excess in the current 2018 Parks Division budget.
These funds are available for reduction on an ongoing basis with little immediate impact to service delivery. The hidden
cost of eliminating the year round hourly position will be increased time spent by classified staff to hire, train and manage
additional hourly employees. Turnover is higher in the short term seasonal and variable hourly classification of employee,
they are less dependable, and less efficient than longer term hourly employees. This will reduce the time highly trained
classified employees are in the field, which will delay maintenance and fixing technical problems, as well as projects in the
Park system.
Page 19 of 59
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Offer Name:
Outcome: Culture & Recreation Contact:
Svc Area: Community & Operation Services Related Offer #: 65.1, 65.2
Department: Recreation
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 254 - Keep Fort Collins Great Fund $32,000 $32,000
$32,000 $0 $32,000
Reduction - Recreation Programs and Services
Bob Adams
* This Reduction includes KFCG funded programs and services at the Fort Collins Senior Center, Mulberry Pool, and Northside Aztlan
Community Center (NACC). KFCG ongoing tax dollars support programs and facility operations at these facilities. This includes hourly
staff, program materials and supplies, facility operations (maintenance, equipment, and supplies) and inclusion services for people with
disabilities.
* The Senior Center and NACC were more heavily "hit" with the share of reductions because those program areas are better equipped to
absorb and modify costs with less visible impact to customers. Both of these areas over the past two years have modified and found
efficient ways to provide more opportunities with less resources. Mulberry Pool does not have the same flexibility because most of the cost
involves hourly staff required for pool safety. Reducing staffing costs at Mulberry would also impact facility hours open to the public.
* As a result of controlling hours worked during 2017, it is anticipated that KFCG variable hour employee benefits will not be needed in 2018.
Reduction in this line will not affect planned recreation programming and reduces the ongoing allocation by $11,364.
* Eliminating the allocation for equipment replacement at Mulberry Pool and NACC impacts the ability to replace worn or damaged program
equipment (treadmills, bikes, weights, etc.) which may affect facility usage as well as customer perceptions (total $7,400).
* A reduction in programming supplies and activity expenses will reduce the quality of program offerings in Social programs at the Senior Center and
some youth and senior programs at NACC. These reductions may affect food purchases for snacks and meals provided, items such as craft supplies,
and transportation for social outings (total $13,236)
* An additional challenge with reduced resources will be meeting mandated minimum wage increases within the appropriated budget. Recreation
employs over 500 hourly employees that are at or near the minimum wage. Some programs could experience staffing reductions with the combined
impact of reduced funding and increases in minimum wage.
* Recreation will closely monitor these effects through social media and quarterly participant surveys.
Page 20 of 59
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2018 Revision Form
Offer Name:
Outcome: Neighborhood Livability & Social Health Contact:
Svc Area: Sustainability Services Related Offer #: 27.1
Department: Social Sustainability
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($10,000) ($10,000)
SSD - Reduced Support to Various Programs
Sue Beck-Ferkiss
This reduction offer will result in the Social Sustainability Department (SSD) providing less resources for technical assistance,
department operations and partner programs. If immediate needs are identified by our partner agencies, we will not have the
funding to provide assistance. We will monitor this closely and engage with Council and community partners on any issues if
they arise.
The reduction of $10k from SSD would result in the Social Sustainability Department (SSD being unable to do the following:
a) Team development and support (retreat, team building, etc.) – which will have an impact on change management during a
time of turnover in the department.
b) Consulting or assistance for prep work for development of a Human Service/Homelessness Strategic Plan, which may delay
scoping.
c) Immediate needs of community partners (e.g. floor repair at Rescue Mission in the past), which will require seeking external
funding to support.
d) Assistance with facilitation/consulting of community dialogues of current issues (e.g. community dialogue on homelessness
in the past)
Page 21 of 59
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Offer Name:
Outcome: Environmental Health Contact:
Svc Area: Sustainability Services Related Offer #: 26.1
Department: Environmental Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($16,000) ($16,000)
2) 254 - Keep Fort Collins Great Fund ($5,000) ($5,000)
Reduction - 26.1 Environmental Services Department
Lucinda Smith
This reduction offer will result in the Environmental Services Department (ESD) stopping a number of activities, described
below:
(a) Stop support for FortZED - $10,000 savings
(b) Reduce support for air quality technical assistance/monitoring - $5,000 savings;
(c) Eliminate Mindful Movies - public education/discussion series - $1,000 savings;
(d) Reduce outreach done to support Road to Zero Waste (videos, social media ads, etc.) - $ 5,000 savings
The above reductions will have the following impacts:
(a) Cutting $10K would completely defund Fort ZED in 2018. The FortZED Steering Committee voted to formally dissolve
the FortZED partnership in August 2017, so 2018 funding is not needed. FortZED Website transition to the City Web
domain will occur with remaining 2017 dollars. Future partnerships with private sector on innovation and CAP-related
activities can be identified through other avenues such as the Climate Economy Action Plan, City as a Platform,
Innovation Summit, etc.
(b) $20K is provided annually to the AQ program to support monitoring/technical needs. In the past, this has funded oil
and gas sampling, Night Sky monitoring, the Ozone bench, and Web site tech improvements such as visibility monitoring
data. Reducing the pool will lessen opportunities for these types of actions.
(c) This would stop the environmental sustainability public movie / discussion series that the City offers in conjunction
with CSU annually. (d) This would reduce the amount of outreach done on the Road to Zero Waste, including things
such as videos, messaging and campaigns, and social media (e.g. Facebook ads). This would cut $5,000 of the
$35,000 is allocated in the primary business unit for programs, outreach and materials.
Page 22 of 59
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2018 Revision Form
Offer Name:
Outcome: Environmental Health Contact:
Svc Area: Sustainability Services Related Offer #: 26.2
Department: Environmental Services
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 254 - Keep Fort Collins Great Fund ($20,000) ($20,000)
ESD - Reduce Support for the Timberline Recycling Center
Lucinda Smith
This reduction offer will lower the amount of annual operational support for the Timberline Recycling Center as follows,
(a) Reduce annual support from $337,600 by $20,000 - $20,000 savings;
The above reduction will have the following impacts:
(a) Usage at the Timberline Recycling Center is continuing to grow. If usage reaches modeled usage levels in 2018 or if usage
for the higher cost items for diversion such as yard trimming grows at a great-than-anticipated proportion, the City might not be
able to cover the agreed upon contributions. Staff feels this amount of reduction is reasonable but significant further cutting
presents a risk because forecasting future usage is challenging during the start-up period when new sites such as the TRC
become established.
Page 23 of 59
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2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Sustainability Services Related Offer #: 24.1
Department: Sustainability Services Admin
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 254 - Keep Fort Collins Great Fund ($10,000) ($10,000)
SSA - Reduce annual operational support for Enviro Portal Web
Jackie Kozak Thiel
This reduction offer will lower the amount of annual operational support for Enviro Portal Web site by eliminating funding
to develop new materials for the Web site - $10,000 savings
The above reduction will have the following impacts:
(a) The Enviro Web Portal was established in 2013 to offer a one-stop-shop for citizens looking for information on
environmental sustainability program and resources. (See http://www.fcgov.com/enviro/). Funding has been made
available annually to support content development and has been used in the past to fund Full Circle vides (30 minute
Sustainability talk show) and CAP-related videos. Removing this funding will reduce the creation of additional
environmental Web-based content for the public. Capacity remains to manage existing content.
Page 24 of 59
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2018 Revision Form
Offer Name:
Outcome: Economic Health Contact:
Svc Area: Sustainability Services Related Offer #: 25.1
Department: Economic Health Office
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 254 - Keep Fort Collins Great Fund $19,000 $19,000
2) 100 - General Fund $9,000 $9,000
$28,000 $0 $28,000
Reduction - 25.1 Economic Health Office
Josh Birks
This reduction offer will result in the Economic Health Office (EHO) stopping a number of activities, described below:
(a) Stop the City's support of Winter Markets - $15,000 savings;
(b) Reduce support for the UniverCity Connections partnership from $14,000 to $5,000 - $9,000 savings;
(c) Reduce Conference & Travel funds - primarily remove support of out-of-town Corporate Headquarters visits - $4,000
savings.
The above reductions will have the following impacts:
(a) Winter Market Reduction: Starting in the 2013/2014 budget cycle, the City has supported the operations of a Winter
Farmer's Market out of the Opera Galleria. The funding originally helped the Winter Market expand its operations to include
an additional day each month during the season. This resulted in an additional 4 days of operations. More recently, the funds
have been used to support the overall operations of the Winter Market now managed by the NoCo Food Cluster. Funds have
already been provided for the 2017/2018 market season, therefore, reducing our support to $0 in 2018 will impact the
2018/2019 market season and may lead to a reduction of operatios. The NoCo Food Cluster is still evaluating the impact.
(b) UniverCity Connections Reduction: The City has been supporting UniverCity Connections - a joint parntership between
a number of local non-profits, the City and Colorado State University - for the past several budget cycles. UniverCity
Connections orignially convened to address the opportunities that could be created by better linking the City (specifically Old
Town) with and CSU. In recent years, UniverCity Connections has become a convenor of community dialogues addressing a
number of important topics, including: affordable housing, growth, and economic conditions. The partnership's shift to
convenor does not require the same level of financial support. Therefore, the proposed reduction aligns the on-going funding
with the current activitys of the group.
(c) Corportae Headquarters Travel Reduction: The City has funded through the Economic Health Office funds to travel to
the corporate headquarters of primary employers with significant satelite offices in our community (e.g., Avago/Broadcom,
Intel, HP, AMD, etc.). The proposed reduction will eliminate the funds supporting this activity. The impact: staff will not be
able to meet face-to-face with the executives of these companies in their headquarters offices. Staff will continue to maintain
strong relationships with local executives and take advantage, when they can, of time with headquarters executives who
travel to Fort Collins.
Page 25 of 59
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2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Information & Employee Svcs Related Offer #: 42.1
Department: Human Resources
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($40,000) ($40,000)
HR - Cancel Skillsoft Online Courses Contract in 2018
Teresa Roche
Cancel Skillsoft Online Courses Contract in 2018.
Skillsoft is a third party platform that costs $40k a year and allows us to make available 38 online courses for all
employees to access learning 24/7 365 days a year. In reviewing the past 12 months of utilization, 140 employees
have accessed a course, and only 103 have successfully completed their online course. We are not seeing the return
on these dollars spent and there is no direct or indirect impact to the community of Fort Collins by cancelling Skillsoft.
If and when we prioritize content for individual development that aligns with CIty strategies, we should consider other
strategies. Some strategies are free, such as MOOC's or others might cost less to offer particularly if we focus what to
provide based on greatest need. And if we do online, we need to insure greater utilization by building a support system
around this type of offering.
Page 26 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Information & Employee Svcs Related Offer #: 9.1
Department: Information Technology
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($22,000) ($22,000)
Reduction for IT Training and Innotas Test Environment
Dan Coldiron
This offer will reduce $15,500 from IT's Conference and Training budget. This funding was intended for the additional
training needs for the new IT staff in the Enterprise Resource Planning (ERP), Data Management, and E-Government
divisions where there has been higher than normal turnover.
This offer will also reduce $6,500 from IT's annual Innotas time tracking software renewal. This funding is specifically for
the "Sandbox" testing and training environment within Innotas. The software assists the IT department in resource
reporting, project planning and tracking, and time tracking for the IT Department staff.
Reducing the Conference and Training budget will require prioritization of the remaining funds in order to focus on the
development of newly hired staff and optimization of training efforts in general. It is expected that reasonable results can
be achieved.
Eliminating the Innotas test environment will reduce the research and development effort to learn and test new applications
within Innotas' time tracking capabilities to further enhance how the Department can enhance the use of the software
beyond its current capabilities.
This reduction will have no impact to existing service levels within IT nor have an impact to the community.
Page 27 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Information & Employee Svcs Related Offer #: 9.1
Department: Information Technology
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($19,000) ($19,000)
IT - Reduce/Right Size Managed Print Services
Dan Coldiron
This offer will rightsize the ongoing costs for Managed Print Services (MPS). The MPS project is a City-wide
coordination of contracts for copier and printer maintenance in an effort to reduce printing and printer consumables
costs. The cost for this service was originally estimated to be $50,000 per year in 2017 and 2018 where the actual
cost is coming in at $31,000 per year.
The $19,000 reduction rightsizes the annual costs for this service to the true cost of the contract based on actuals
from the first half of 2017. There will be no impact to the organization or the community with MPS services
remaining at their current levels in 2018.
Page 28 of 59
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2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Financial Services Related Offer #: 10.8
Department: Budget
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($25,000) ($25,000)
Finance 3rd Party Training and Education Services Reduction
Mike Beckstead
Offer 10.8 - ENHANCEMENT: 1.0 FTE - Process Analyst supporting new Continuous Improvement Program was
approved in the 2017-18 Biennial Budget. That Offer included a commitment to train over 50% of the City organization
over a five year period on continuous improvement tools and methodologies. This program has been implemented and
is called FC Lean. The Offer include $30,000 per year for a outside entity to provide the training to City staff. However,
we have since developed our own training curricula and are delivering that training to the organization with staff in the
FC Lean program. Accordingly, the budget for that training and education can be reduced ongoing.
There will be no negative impact to City staff or the community from this reduction.
Page 29 of 59
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Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Financial Services Related Offer #: 11.2
Department: Finance Administration
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($34,950) ($34,950)
Finance - Reduce Enhanced Funding for the Low Income Rebate Program
Mike Beckstead
Offer 11.2 - ENHANCEMENT: Low Income, Senior and Disabled Rebate Program Additional Funding was approved in the
2017-18 Biennial Budget to increase the money available to support this important City program. Since a high point in 2014
which culminated in participation of 1,556 citizens benefitting from the program, participation dropped in 2015 and then
again in 2016 to 1,300 citizens, despite increased outreach efforts. Analysis has identified a few drivers of that decline
which staff is working to address to increase participation levels, but until that increases, the enhanced level of funding is not
currently needed. Depending on the increased level of demand realized in 2017 a similar Offer for ehanced funding could
be submitted for the 2019-20 budget.
There will be no negative impact to citizens from this reduction unless participation rates for 2018 increase above the high
water mark of 2014. If that would occur, a separate specific appropriation for the increase would be requested in late 2018.
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Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Executive Services Related Offer #: 13.1
Department: City Clerk's Office
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($12,000) ($12,000)
City Clerk Reduction of Licensing and Administrative Expenses
W Winkelmann/R Knoll
This reduction offer includes:
(a) Reduction of funds available for the contractual Marijuana Licensing Authority and codification of City Code/Land Use
Code/Traffic Code ($5000)
(b) Reduction of funds for outside reproduction ($5000)
(c) Reduction of funds for office supplies ($1000)
(d) Reduction of postage and office supplies for passport program ($1000)
The above reductions will have the following impacts:
(a1) The services of the Marijuana Licensing Authority are driven by the number and types of applications received and
disciplinary actions taken. It is not possible to predict the need in 2018. This reduction may have no impact.
(a2) A reduction in codification services may cause delay in codification of adopted ordinances. City staff has requested more
frequent codification to lessen the potential for using outdated Code language pending codification of new ordinances. This
reduction is contrary to the needs expressed by Code book users.
(b) This reduction reflects possible savings realized by copying Council agendas in-house rather than sending out to a printer;
however, this shift results in higher copier costs (pay per copy). In spite of reduction, the agendas still need to be produced.
Reduction could result in overall shortfall at end of the year.
(c) The reduction of office supplies should have minimal impact.
(d) Although the proposed reduction in the passport program is minimal, this business unit was significantly trimmed in the
2017-2018 BFO process. The program runs the risk of being underfunded, especially since equipment replacement budgeted
in 2017 has to-date not been necessary, and may need to occur in 2018, when no equipment replacement was budgeted. If
funds are depleted before year-end, a decision will need to be made to either (1) backfill funding from other sources, or (2)
suspend the program for the remainer of the year. Suspension of the program will reduce projected revenue.
Page 31 of 59
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Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Executive Services Related Offer #: 13.2
Department: City Clerk's Office
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($5,600) ($5,600)
City Clerk Reduction of Election Costs in 2018
D Coldiron/R Knoll
This reduction offer includes $5600 from funds set aside for a possible November 2018 election. The cost for participating
in a November election is not negotiable, and the City's share of the overall cost is a proration based on the number of
eligible electors within the city limits.
This reduction is one-time as ongoing money for November elections has not yet been established as a budgeting norm.
The cost of participating in a November election is not negotiable, and the participating entities share the cost based on the
number of eligible electors within each jurisdiction. The impact of this reduction will not be known until after the November
2018 election (if the City participates), until final billing occurs.
If the City participates in the November 2018 election, and the City's share exceeds the funds available, the shortfall will
have be to be addressed at that time.
Budgeted funding for a November 2018 election was established in the 2017-2018 BFO process.
Page 32 of 59
Click here to return to Proposed Reductions Summary page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Executive Services Related Offer #: 22.1, 22.2
Department: City Manager's Office
Offer Reduction Description:
Impact:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($22,100) ($22,100)
City Manager's Office and City Council Reductions
Wendy Bricher/Tyler Marr
This reduction offer will result in the City Council and City Manager's Office stopping a number of activities, described below:
(a) Reduce support for performance excellence consulting, primarily for the Malcolm Baldrige award process - $9,000
savings;
(b) Reduce funding for employee recognition week activities - $4,000 savings;
(c) Reduce amount of variable funding for miscellanious sponsorships from the CMO - $3,000 savings;
(d) Reduce travel funding for staff to participate as Baldrige Examiners - $2,600 savings;
(e) Reduce office supply budget - $2,000 savings in CMO and $500 savings for City Council; and
(f ) Reduce business meals budget for City Council - $1,000 savings
The items above are listed in priority order.
The above reductions will have the following impacts:
(a) The City's use of performance excellence consulting dollars have been instrumental in our progress on the Baldrige
journey. Reducing this budget would mean that items such as consultation for site visit preparation, application preparation,
and other related activities would need to be reduced, elimnated, or covered with contigency dollars.
(b) Reducing employee recognition week activities would inhibit the City's ability to adapt to potential cost increases for
future events. Two year trend for this event is at $16,000, which is why the amount suggested is at $4,000
(c) Reducing the amount of donations and scholarships available for the CMO to participate in/give would potentially
decrease our presence in the community. Funding remains for standard scholarships in the amount of $9,450.
(d) Reducing the travel budget for Baldrige examiners would decrease the City's ability to give back to the baldrige
program and also decrease potential learnings from other organizations by having staff participate as national examiners.
(e) Office supply budgets for both the Manager's Office and Council have historically been underspent, reducing the
ongoing budget for these items may create a challenge should use or prices increase
(f) City Council uses the business meals budget to conduct meetings with one another and/or with constiuents. Reducing
this budget may decrease the number of these meetings, but this budget has historically been underspent.
Page 33 of 59
Click here to return to Proposed Reductions Summary page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Legal Services Related Offer #: 62.1
Department: City Attorney's Office
Offer Reduction Description:
Impact:
There would be reduced research support for the existing attorney staff.
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund ($8,000) ($8,000)
City Attorney - Reduce Hourly Law Clerk
Mary Donaldson
The reduction in the total number of hours of summer law clerk services available to the City Attorney's Office.
Page 34 of 59
Click here to return to Proposed Reductions Summary page
PROPOSED 2018 BUDGET ADDITIONS
TABLE OF CONTENTS
SUMMARY OVERVIEWS
Proposed Additions Summary by Category ....................................................................... 36
Proposed Additions Summary by Fund .............................................................................. 37
CAPITAL/EQUIPMENT REPLACEMENT
Neighborhood Park Development ............................................................................... 38-39
Microhydro Power Generator at the Water Treatment Facility ......................................... 40
Parks Department Equipment Replacement .................................................................... 41
Lincoln Center Roof Replacement .................................................................................... 42
SAFETY & SECURITY
Encampment Cleaning Services ....................................................................................... 43
Dedicated Jail Space for Municipal Offenders .................................................................. 44
Arc Flash Hazard Study and Assessment ........................................................................ 45
Cyber Security Risk and Vulnerability Management .................................................... 46-47
Municipal Court Interim Security Enhancement ................................................................ 48
215 N. Mason Overall Security Enhancements ................................................................ 49
365 TRANSFORT SERVICE
Transfort Maintenance Shop Staffing (WFO) ................................................................... 50
Transfort 365 Funding Shortfall for 2018 .......................................................................... 51
OTHER RECOMMENDED 2018 BUDGET REVISION OFFERS
Parking Technology………………………… ...................................................................... 52
Parkway Renovations………………………… ................................................................... 53
Occupancy Study .............................................................................................................. 54
City Fund Foundation ........................................................................................................ 55
Business Engagement Support ................................................................................... 56-57
Air Quality Program Technical Support ........................................................................ 58-59
Page 35 of 59
Strategic Budget Revision FTE Ongoing $ One-Time $ Total
Capital/Equipment Replacement
C&R 2.1 Neighborhood Park Development 0 1,200,000 1,200,000
ENV 4.1 Microhydro Power Generator at the Water Treatment Facility 0 434,000 434,000
C&R 2.1 Parks Department Equipment Replacement 0 101,000 101,000
HPG 7.8 Lincoln Center Roof Replacement 0 100,000 100,000
Sub-Total $0 $1,835,000 $1,835,000
Safety & Security
SAFE 5.1 Encampment Cleaning Services $130,000 $0 $130,000
SAFE 5.2 Dedicated Jail Space for Municipal Offenders 115,000 0 115,000
SAFE 5.6 Arc Flash Hazard Study and Assessment 0 100,000 100,000
HPG 7.1 Cyber Security Risk and Vulnerability Management 0 100,000 100,000
SAFE 5.1 Municipal Court Interim Security Enhancement 0.5 0 40,000 40,000
HPG 7.4 215 N. Mason Overall Security Enhancements 0 29,000 29,000
Sub-Total 0.5 $245,000 $269,000 $514,000
365 Transfort Service
HPG 7.1 Transfort Maintenance Shop Staffing (WFO)* 2.0 $140,000 $0 $140,000
TRAN 6.1 Transfort 365 Funding Shortfall for 2018 81,000 0 81,000
Sub-Total 2.0 $221,000 $0 $221,000
Other
TRAN 6.2 Parking Technology $750,000 $750,000
NLSH 1.4 Parkway Renovations 3,000 200,000 203,000
NLSH 1.1 Occupancy Study 0 78,000 78,000
HPG 7.7 City Fund Foundation 0 65,000 65,000
ECON 3.4 Business Engagement Support 0 45,000 45,000
ENV 4.4 Air Quality Program Technical Support 0 40,000 40,000
Sub-Total $3,000 $1,178,000 $1,181,000
Grand Total 2.5 $469,000 $3,282,000 $3,751,000
* This is an internal transfer that comes with it's own funding so it's not a net increase in ongoing expenses
Offer Summary: Proposed Additions for the 2018 Budget Revisions - By Category
Page 36 of 59
Note: Click on the blue square next to each Budget
Addition offer to go to the individual detail page.
Offer Summary: Proposed Additions for the 2018 Budget Revisions - By Fund
Total Fund
Related Ongoing &
Fund Outcome Service Area Offer # Adjustment Requested FTE Ongoing $ One-Time $ One-Time
General Fund
TRAN Planning, Dev & Trans Parking Technology $750,000 $750,000
NLSH Comm & Op Services 17.2 Parkway Renovations 3,000 200,000 203,000
SAFE Judicial Services Dedicated Jail Space for Municipal Offenders 115,000 0 115,000
C&R Comm & Op Services 15.9 Parks Department Equipment Replacement 0 101,000 101,000
SAFE Financial Services Arc Flash Hazard Study and Assessment 0 100,000 100,000
HPG Comm & Op Services 19.5 Lincoln Center Roof Replacement 0 100,000 100,000
NLSH Executive Services Occupancy Study 0 78,000 78,000
ECON Financial Services City Fund Foundation 0 65,000 65,000
ENV Sustainability Services 26.1 Air Quality Program Technical Support 0 40,000 40,000
SAFE Judicial Services Municipal Court Interim Security Enhancement 0.5 0 40,000 40,000
ECON Sustainability Services Business Engagement Support 0 35,000 35,000
HPG Financial Services 215 N. Mason Overall Security Enhancements 0 29,000 29,000
C&R Comm & Op Services Encampment Cleaning Services 26,000 0 26,000
Total General Fund 0.5 $144,000 $1,538,000 $1,682,000
Neighborhood Parkland Fund
C&R Comm & Op Services 67.13 Neighborhood Park Development $0 $1,200,000 $1,200,000
Total Neighborhood Parkland Fund $0 $1,200,000 $1,200,000
Natural Areas
C&R Comm & Op Services Encampment Cleaning Services 104,000 0 104,000
Total Natural Areas Fund $104,000 $0 $104,000
Transit
TRAN Planning, Dev & Trans 67.13 Transfort 365 Funding Shortfall for 2018 $81,000 $0 $81,000
Total Transit Fund $81,000 $0 $81,000
Equipment Fund
HPG Comm & Op Services Transfort Maintenance Shop Staffing (WFO)* 2.0 $140,000 $0 $140,000
Total Equipment Fund 2.0 $140,000 $0 $140,000
Water Fund
ENV Utility Services Microhydro Power Generator at the Water Treatment Facility $0 $434,000 $434,000
Total Water Fund $0 $434,000 $434,000
Utilities CS&A
HPG Utility Services Cyber Security Risk and Vulnerability Management $0 $100,000 $100,000
ECON Sustainability Services Business Engagement Support $0 $10,000 $10,000
Total CS&A Fund $0 $110,000 $110,000
TOTAL ALL FUNDS 2.5 $469,000 $3,282,000 $3,751,000
* This is an internal transfer that comes with it's own funding so it's not a net increase in ongoing expenses
Page 37 of 59
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Culture & Recreation Contact:
Svc Area: Community & Operation Services
Related Offer #: 70.2, Ord 38
of 2017
Department: Park Planning & Development Capital? Yes
Offer Description:
This offer will provide funding for the development of neighborhood parks in the City, as provided in the Parks & Recreation Policy
Plan. New neighborhood parks are developed as new residential development occurs throughout the city. Development of a
neighborhood park typically occurs over many years, starting with the purchase of land and acquisition of raw water shares,
followed by park design and construction after sufficient development has occurred around the park and adequate impact fees have
been acquired to fund the construction of the park. Neighborhood parks are funded with impact fees that can only be used for the
development of neighborhood parks. Additional appropriations are needed for 2018 due to an issue that occurred during the regular
2017-18 budget council adoption process. A council member had a conflict of interest regarding a neighborhood park described in
the offer. The Council elected to remove this offer from the budget in order to be able to approve the budget. As a result of this, a
separate appropriation was made outside of the budget process to fund development of neighborhood parks in 2017. This offer will
provide funding for development of neighborhood parks in 2018. As neighborhood park development occurs in response to the pace
and location of development occuring throughout the city, priorities are subject to change. This funding is intended for several
purposes, including:
Linkage to Strategic
Objective:
C&R 2.1 - Improve the community's sense of place with a high value on natural areas, culture,
recreation and park systems.
Neighborhood Park Development
Dawna Gorkowski
Funding this offer continues the development of the City's neighborhood park system per the
Council adopted 2008 Parks & Recreation Policy Plan
How does Offer Link to
Strategic Objective:
CR 61. Acres of Park /1,000 Population
CR 68. % of citizens responding very good/good quality of - Parks
Performance
Measure(s):
Page 38 of 59
Click here to return to Proposed Additions Summary by Category page
City of Fort Collins
2018 Revision Form
Offer Name: Neighborhood Park Development
Ongoing One-Time Total
Expense Fund(s): 1) 270 - Neighborhood Parkland Fund $1,200,000 $1,200,000
Ongoing One-Time Total
Funding Source(s): 1) 270 - Neighborhood Parkland Fund $1,200,000 $1,200,000
1. Streets Park - Development of Streets Park, located near the intersection of Vine & Lemay. As a City Council directed outcome of
the Lincoln Corridor Plan a few years ago, funding was directed for improvements to neighborhoods surrounding Lincoln Corridor,
including the Alta Vista and Andersonville neighborhoods. Based on citizen and neighborhood advisory committee input, Streets
Park was selected for improvement. Additional funding beyond the funding appropriated through the Lincoln Corridor project is
needed to develop the park to an acceptable standard. Anticipated park amenities include a restroom, shelter, playground, and multi-
purpose fields. Other funding sources, including private donations, have been secured to help pay for the park development. The
park is anticipated to be complete in 2018 or early 2019. Approximately $700,000 is needed to complete Streets Park.
2. Raw Water Shares - When possible, parks are irrigated with raw water. Raw water shares are typically purchased as soon as
possible, as the cost of these shares goes up over time. Additional raw water shares are needed for new and existing neighborhood
parks. The cost of these shares is estimated at approximately $300,000
3. Parks & Recreation Plan Update - The 2008 Parks & Recreation Plan Update is in need of an update. Staff would like to start the
process in 2018, in order dovetail with and leverage other City planning efforts underway. Consultant services are estimated at
approximately $200,000.
Page 39 of 59
Click here to return to Proposed Additions Summary by Category page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Environmental Health Contact:
Svc Area: Utility Services Related Offer #: 96.1 in 2015/16 BFO
Department: Ut Water Production Div Capital? Yes
Offer Description:
Initiative Impact (Tons CO2) Cost/Ton CO2
MEEF 1000 $26
LED Street Lights 1000 $48
DWRF Co‐Gen 2700‐3900 $76‐109
Microhydro 375 $118
Ongoing One-Time Total
Expense Fund(s): 1) 502 - Water Fund $434,300 $434,300
Ongoing One-Time Total
Funding Source(s): 1) 502 - Water Fund $434,300 $434,300
Microhydro Power Generator at the Water Treatment Facility
Mark Kempton
Project will provide hydroelectric power to the Water Treatment Facility through a 79
Kw micro-hydro power turbine generator on the Horsetooth raw water line. Turbine
will provide up to 30% of the facility's power needs through a renewable energy
source leading to an annual reduction of 375 metric tones of CO2e emissions.
How does Offer Link to
Strategic Objective:
Performance ENV 9. Percent decrease in community Greenhouse Gas (GHG) emissions from
Measure(s):
The Micro-Hydro Generation project includes the installation of a small hydro power generator on the Horsetooth raw water line at the
Water Treatment Facility. The Micro-Hydro project is an important part of the Water Treatment Facility’s efforts to assist with the City’s
Climate Action Plan (CAP) goals. The Generator will utilize the elevation of the water in Horsetooth Reservoir to generate electricity
as the water enters the Water Treatment Facility. The project will have a maximum generation capacity of 79 kW, with an estimated
average annual production of 550 Megawatt-hours of electricity (approximately 30% of the Facility's annual electric use). The project
will eliminate 375 metric tons of CO2e of greenhouse gas per year. Benefit/Cost (B/C) analyses of the project indicate a break even
period of 21 years with a B/C ratio of 1.38 over a 30 year period. With proper maintenance, it is anticipated that the Generator can
operate without major replacement for a period up to 100 years. For comparison purposes to other CAP related projects/inititaives,
the following table is provided.
At the time of the original BFO offer in 2014, the full project cost was estimated to be $612,000. After additional effort on the design
and permitting process, the estimated project cost is now $792,000. The 2015/16 BFO offer was for $285,000 which was less then
the estimated project cost at the time. The project was initially intended to be partially funded from Offer 96.1 (Microhydro offer) and
lapsing annual Minor Capital Project funds. Upon further review it was determined that this approach does not conform to the City’s
financial policies, and was not a feasible funding mechanism for the project.
Linkage to Strategic
Objective:
ENV 4.1 - Achieve Climate Action Plan (CAP) goals by reducing greenhouse gases
(GHGs).
ENV 35. Electricity (GHG) 2020 CAP Goal vs Actual
Page 40 of 59
Click here to return to Proposed Additions Summary by Category page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Culture & Recreation Contact:
Svc Area: Community & Operation Services Related Offer #: 15.9,16.5, 34.3
Department: Parks Capital? No
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $101,000 $101,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $101,000 $101,000
This offer provides for two quarterly equipment rent payments to Fleet Services for the Equipment Replacement Program in
2018. Quarterly payments will need to be funded in subsequent budget cycles for a total of five years. The initial offers in
the 2017/2018 budget process were not funded due to a misunderstanding about the connectivity of how one offer could fund
another. At the last minute an additional offer was created to fund a small portion of the equipment (3 pieces) that needed to
be replaced. That offer was # 15.13. This offer requests funding for the remaining equipment that was not funded in the
2017/2018 budget process.
The Fleet Service Department sets the criteria for replacement and all equipment in this offer are overdue for replacement. If
these pieces are not replaced they will require costly repairs. This offer includes the replacement of trucks, mowers, utility
vehicles, skidsteer, tractors and a turbine blower. Replacement of this equipment is essential to the continued operation and
maintenance services provided by the Parks Department.
Preference will be given to any replacement bids that have alternative fuel especially electric options.
Linkage to Strategic
Objective:
C&R 2.1 - Improve the community's sense of place with a high value on natural areas,
culture, recreation and park systems.
Parks Department Equipment Replacement
Dawna Gorkowski
Replacement of equipment is essential for efficiently and effectively maintaining the City's
park system which is highly valued and used by citizens. The parks system give citizens a
sense of community and places to enjoy many community activities. High demand on
these assets requires proper equipment to keep up with use and expectations of the
community.
How does Offer Link to
Strategic Objective:
HPG 19. Number of replacements within the window of replacement criteria
Performance
Measure(s):
Page 41 of 59
Click here to return to Proposed Additions Summary by Category page
City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Community & Operation Services
Related Offer #: 19.5
Department: Operation Services Capital? Yes
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $100,000 $100,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $100,000 $100,000
This offer was funded in the 2017 but the money needed to be used to mitigate a higher priority safety issue in the
Lincoln Center Columbine room. Funding this offer will allow the necessary dollars to replacement for one section of
the Lincoln Center Roof that is over 30 years old and beyond patching. This roof is above the performance hall, and
any leaks could have serious impacts to the core operations of that facility . In addition the current roof is a "rock-
impregnated" tar roof that is old technology and does not perform well. . All other sections at the Lincoln Center have
been replaced recently.
Linkage to Strategic
Objective:
HPG 7.8 - Optimize the use of City assets through capital improvement planning,
preventative maintenance and asset management.
Lincoln Center Roof Replacement
Tracy Ochsner
Protecting the City's assets through major maintenance will extend the life of this
facility.
How does Offer Link to
Strategic Objective:
Performance HPG 14. Major building maintenance and repair
Measure(s):
Page 42 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Safe Community Contact:
Svc Area: Community & Operation Services Related Offer #:
Department: Parks Capital? No
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $26,000 $26,000
2) 272 - Natural Areas Fund $104,000 $104,000
$130,000 $0 $130,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $26,000 $26,000
2) 272 - Natural Areas Fund $104,000 $104,000
$130,000 $0 $130,000
SAFE 38. % of citizens responding always safe/usually safe - Trails
SAFE 36. % of citizens responding always safe/usually safe - Natural areas/open
space
Performance
Measure(s):
Funding this offer would allow for the safe removal of illegal encampments. The homeless/transient environment has
changed rapidly in the last 10 years. Encampments contain all manners of hazardous materials which need to be removed
for the safety of the public. Materials including needles, soiled clothing, human waste and drugs that all need to be
handled and disposed of in the proper manner. Existing staff is not trained or equipped to handle the type of hazards that
are present in the encampments.
This offer would fund specially trained contractors to provide cleanup services. Hazardous materials disposal costs of
$20,000 are included in this offer. This is a new service that will be evaluated for effectiveness and whether appropriate
resources are allocated to fund the level of cleanup that is required by the encampment activities.
Linkage to Strategic
Objective:
SAFE 5.1 - Improve community involvement, education and regional partnerships to
make our community safer and stronger.
Encampment Cleaning Services
Dawna Gorkowski
This offer works with a local vendor in removing illegal encampments in the Parks,
downtown and Natural Areas to provide safe areas for citizens to recreate.
How does Offer Link to
Strategic Objective:
Page 43 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Safe Community Contact:
Svc Area: Judicial Services Related Offer #: Ord 84 of 2017
Department: Municipal Court Capital? No
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $115,000 $115,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $115,000 $115,000
Due to overcrowding at the Larimer County Jail, many Municipal Offenders are being released immediately after arrest
and without a bond due. Some of these defendants continue to commit new municipal crimes after release and are re-
arrested again for failing to appear multiple times for Municipal Court appearances. This offer will provide three
dedicated jail bed spaces to house these defendants. This offer will assist in protecting and preserving the City's
quality of life, enhancing Police Services capability to foster public trust and create a safe community, and provide
Municipal Court services that meet the needs of the community.
Linkage to Strategic
Objective:
SAFE 5.2 - Enhance our Police Services capability to foster public trust and create
a safer community.
Dedicated Jail Space for Municipal Offenders
Jeremy Yonce
This offer will enhance Police Services capability to foster public trust and create a
safe community, and provide Municipal Court services that meet the needs of the
community.
How does Offer Link to
Strategic Objective:
Performance
Measure(s):
Page 44 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Safe Community Contact:
Svc Area: Financial Services Related Offer #: N/A
Department: Safety, Security, & Risk Mgmt. Capital? No
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $100,000 $100,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $100,000 $100,000
An arc flash is a phenomenon where a flashover of electric current leaves its intended path and travels through the air from
one conductor to another, or to ground. The results are often violent and when a human is in close proximity to the arc
flash, serious injury and even death can occur. Each piece of equipment operating at 50 volts or more and not put into a
deenergized state must be evaluated for arc flash and shock protection.
Funding this offer is necessary to begin work on a multi-year compliance plan required for arc flash pre-assessment
surveys for City Facilities (Utilitiy facilities have largely been completed under an independent project some time ago). The
locations to be assessed include switchgear, switchboards, panelboards, and motor control centers in City buildings and
property. The purpose of the study is to identify the energy levels, boundary distances and required Personal Protective
Equipment required (PPE) for anyone (employees and non-employees) working around this equipment. This work must be
done by a qualified expert, which we currently do not have on staff.
Electrical Arcs resulting from short circuits and faults are extremely dangerous and are usually catastrophic (death or
severe injury) to all persons working in the area.
This work will address the requirement to comply with National Electic Code (NEC), National Fire Protection Asscoaition
(NFPA) and Occupational Safety and Health Ad (OSHA) regulations as well as the liability associated with arc flash
potential in employees and non-employees, City buildings and property. Safety, Security & Risk Management is partnering
closely with Operations Services and Light & Power on this work.
Linkage to Strategic
Objective:
HPG 7.4 - Develop and implement initiatives to achieve safety goals and continue to
focus on employee health and wellness.
Arc Flash Hazard Study and Assessment
Allison Fultineer
This work will address the requirement to comply with National Electric Code (NEC),
National Fire Protection Association (NFPA) and Occupational Safety and Health Ad
(OSHA) regulations as well as the liability associated with arc flash potential in employees
and non-employees, City buildings and property.
How does Offer Link to
Strategic Objective:
HPG 4. City Employee Safety - Total Recordable Injury Rate (TRIR) YTD
Performance
Measure(s):
Page 45 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Utility Services Related Offer #: 45.17 (from 2015)
Department: Utility Tech. & Cust. Service Capital? Yes
Offer Description:
Cyber Security Risk and Vulnerability Management
Mary Evans/Jen Barna
Earlier this year, the City completed a cybersecurity governance assessment which identified several
high priority action items. Effective governance is essential to protecting City and customer assets
and information. These funds will be used to employ a consulting service to help establish cyber
security and privacy governance. This includes defining and integrating responsibility and
accountability into the strategic cyber security decision process, policy development, and
improvements to specific processes for ensuring the security of confidential data and critical
infrastructure, and the ability to make informed strategic decisions related to security risk. In addition
to alignment with SAFE 5.6, it also aligns with the following strategic objectives due to the policies
and process improvements to be implemented.
HPG 7.1 - Provide world-class services that meet the needs of the community.
HPG 7.8 - Optimize the use of City assets through capital improvement planning, preventative
maintenance and asset management.
How does Offer Link to
Strategic Objective:
HPG 96. Information Technology Internal Service Survey
We will soon have new metrics resulting from a recently completed cyber security project. They are
based on the NIST Framework for Improving Critical Infrastructure Cybersecurity and the DOE's
Cybersecurity Capability Maturity Model (C2M2). They are not in ClearPoint, yet.
This offer provides funding for consulting assistance, staff training and tools necessary to conduct the first phase of improving
cybersecurity program capabilities to better protect Utilities' mission-critical information systems and confidential data and to ensure
that the City organization is equipped to prevent and respond appropriately to increasingly complex situations regarding data privacy
and system security. The funds will be used to define and implement governance policies, metrics, and processes to ensure that wise
decisions related to the security of confidential data and critical infrastructure can be made. These priorities were identified during a
cyber security governance assessment completed earlier this year. Initially staff had requested to reappropriate the $40,000
remaining in the 2016 project budget to begin implementation. Based on Council direction that it would be more appropriate to
consider this in the 2018 budget, staff developed an offer that is based on the true project needs, rather than scoping according to
anticipated budget availability. This project supports and aligns with the National Institute of Standards and Technology's (NIST)
Framework for Improving Critical Infrastructure Cybersecurity endorsed by the Department of Energy, Department of Homeland
Security, and the White House; the Baldridge Program; the American Public Power Association's Reliable Public Power Provider
program (APPA RP3), and the American Water Works Association's cyber security guide.
Performance
Measure(s):
Linkage to Strategic
Objective:
SAFE 5.6 - Optimize the use of data and technology to improve service and protect mission critical
infrastructure.
Page 46 of 59
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City of Fort Collins
2018 Revision Form
Offer Name: Cyber Security Risk and Vulnerability Management
Ongoing One-Time Total
Expense Fund(s): 1) 605 - Utility Customer Srv & Adm $100,000 $100,000
Ongoing One-Time Total
Funding Source(s): 1) 605 - Utility Customer Srv & Adm $100,000 $100,000
A cybersecurity decision-making process based on our existing organizational structure is key to ensuring that our security goals
align with the City’s goals. Policies and procedures will facilitate repeatable, more secure, and efficient processes. These
fundamental steps will continue to mature our cybersecurity capabilities in a manner that supports the strategic objectives of the City.
In order to accomplish this effort, an external bid will be released to engage the necessary resources.
Community Impact and Benefits
Fort Collins citizens and businesses are reliant on the City Utilities to distribute electricity, provide clean drinking water, ensure that
storm and wastewater are released safely back to the environment, and protect their personal information. Having a governance
process in place to make strategic security decisions helps ensure that resources are allocated in accordance with the City’s goals.
Written policies define and clarify what is expected of vendors, partners, and staff. Written procedures help create repeatability and
reliability in our processes, which helps us be more efficient with time and money. Because operational and information technology is
ubiquitous, the benefits realized by this work are expected to cascade throughout the City.
Previous Work and Discussions
Utilities spent $116,600 in 2017 (a portion of 2015 BFO 45.17 Cybersecurity Risk and Vulnerability Management $250k) on a risk
assessment and gap analysis resulting in a Utilities cybersecurity roadmap. We followed the federal government’s Cybersecurity
Framework for Critical Infrastructure to perform the work. While we have addressed a portion of the Framework’s security controls
and have strong technical internet-facing security according to external assessments, there are multiple areas that are partially or not
currently addressed. With the requested funds, we plan to lay the foundation to adequately secure our cyber infrastructure.
Further Detail
While our reliance on technology continues, there has been a dramatic increase in the number and complexity of attacks resulting in
significant consequences to governments, businesses, and individuals. To assist in assuring community resilience, Utilities and IT
desire cybersecurity consulting help to mature our strategic cybersecurity governance and security of City systems and data.
The tasks that are planned to be completed by the end of 2018, from the Cybersecurity Program Roadmap developed in 2017.
1. Define the expectations and responsibilities of Chief Security and Privacy Officers at the enterprise level and assign those roles.
2. Align the new Cybersecurity Program with the Safety program.
3. Establish metrics and begin ELT and operations management security reporting process
4. Develop a standardized enterprise documentation control process
5. Establish an enterprise privacy management program
6. Establish organizational information security policy. CRITICAL – drives many governance functions.
7. Define and align cybersecurity roles and responsibilities.
8. Develop and establish privacy in HR training and practices.
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Safe Community Contact:
Svc Area: Judicial Services Related Offer #: N/A
Department: Municipal Court Capital? Yes
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $0 $40,000 $40,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $0 $40,000 $40,000
The Municipal Court Security Officer (MCSO) position was created in 2014 to provide security and maintain decorum in the courtroom,
Court Clerks' Office, main lobby, first floor hallwalls, prosecutors' offices, and the defendants' waiting areas during court sessions. Changes
to the types of cases filed into Muncipal Court and changes to State Laws require both the Chief Municipal Judge and the MCSO (Officer
Garcia) to stay in the courtroom longer during arraignment sessions which leaves the other areas of the court, including the prosecutors'
offices and defendants' waiting areas, without security for long periods of time. This security concern is amplified by the design of 215 N.
Mason which in its current state does not allow the court to use security screening due to multiple entrances into the building. A security
survey was conducted by this Court in August of 2017. 11 similarly sized Municipal Courts in Colorado, including Loveland and Greeley,
were asked whether their court uses security sceening equipment (x-ray, magnetometer, or both) before citizens entered court areas. All of
the courts surveyed have and use screening equipment. Officer Garcia has been tracking weapons detected by staff since July 2017 and
the numbers are increasing. The Court is now requesting additional funding to increase security in its controlled areas.
Out of respect for the organization's competitive BFO process, we have submitted this as a one-time, rather than on-going, expense. If
approved, this funding will allow the Court to hire an hourly, private company security officer such as they have in the lobby of the Larimer
County Justice Center or provide funding for hiring Fort Collins Police Services (FCPS) off-duty officer(s) to provide additional security
during court sessions. This person will help monitor our space during court sessions and provide support for Officer Garcia, which should
improve our security level to some extent. We do, however, intend to submit a substantial enhancement offer as part of the 2019-2020 BFO
process relating to security. That enhancement offer will likely include funding for a 0.8 FTE Assistant Court Security Officer (a post-certified
peace officer with a limited commission from FCPS) to support Officer Garcia as well as facility changes so that we can limit access to our
space and install a magnetometer at our entry, as well as contract staffing for that check-point.
Linkage to Strategic
Objective:
HPG 7.4 - Develop and implement initiatives to achieve safety goals and continue to focus on employee
health and wellness.
Municipal Court Interim Security Enhancement
Kelly Bernish
How does Offer Link to This offer provides enhanced safety for Municipal Court Employees and Citizens using those services.
Strategic Objective:
N/A
Performance
Measure(s):
Page 48 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Financial Services Related Offer #: N/A
Department: Safety, Security, & Risk Mgmt. Capital? No
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $29,000 $29,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $29,000 $29,000
This offer is to make some very low level office entrance security enhancements to the building which will strictly
discourage unauthorized entry into Finance, Purchasing, Recreation and CPIO. Even though these are low level and very
basic enhancements, it will add a level of protection that is vital for the protection of our employees and assets.
Linkage to Strategic
Objective:
HPG 7.4 - Develop and implement initiatives to achieve safety goals and continue to
focus on employee health and wellness.
215 N. Mason Overall Security Enhancements
Kelly Bernish
These basic security enhancements to the 215 N. Mason building will offer protection to
all employees in this public building from those people intending to cause harm and will
protect assets that are currently open to any member of the public and unauthorized
employees.
How does Offer Link to
Strategic Objective:
N/A
Performance
Measure(s):
Page 49 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: High Performing Govt. Contact:
Svc Area: Community & Operation Services Related Offer #: 67.13
Department: Operation Services Capital? Yes
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 601 - Equipment Fund $140,000 $140,000
Ongoing One-Time Total
Funding Source(s): 1) 601 - Equipment Fund $140,000 $140,000
Funding this offer will add 2 FTE's, one mechanic and one maintenance worker, to the Fleet Services staff in order to provide
Transfort 24/7 maintenance. The funds for this offer have been approved by Council with the approval of the 365 day bus
service offer. There is no actual additional expense associated with this Offer. Rather, it is just to appropriatie those funds in
the Equipment Fund where the associated expenses will occur.
Linkage to Strategic
Objective:
HPG 7.1 - Provide world-class services that meet the needs of the community.
Transfort Maintenance Shop Staffing (WFO)
Tracy Ochsner
This offer will allow Transfort to expand its routes to provide world class services on
weekends and holidays
How does Offer Link to
Strategic Objective:
HPG 7. Percent of preventive maintenance work orders for Fleet Maintenance completed
within 30 days of assignment
Performance
Measure(s):
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Transportation Contact:
Svc Area: Planning, Dev & Transportation Related Offer #: 67.13
Department: Transfort Capital? No
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 290 - Transit Services Fund $81,000 $0 $81,000
Ongoing One-Time Total
Funding Source(s): 1) 290 - Transit Services Fund $81,000 $0 $81,000
This Offer would provide additional needed funding for Transfort Sunday service in 2018. The original Transfort 365 budget
offer was $750,000. Subsequently, Council approved $831,000 to be allocated for 365 services for additional routes,
$81,000 greater than the original offer. This budget request covers that difference. Further evaluation by CSU is needed to
determine whether CSU will fund an amount greater than their original 6 month commitment (based on the original $750K
request).
Linkage to Strategic
Objective:
TRAN 6.1 - Improve safety for all modes of travel including vehicular, pedestrian and
bicycle.
Transfort Sunday Service Additional Funding
Kurt Ravenschlag
How does Offer Link to This offer provides additional funding needed in 2018 for additional Sunday service.
Strategic Objective:
TRAN 1. Transfort Fixed Route Passengers per Revenue Hour
Performance
Measure(s):
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Transportation Contact:
Svc Area: Planning, Dev & Transportation Related Offer #:
Department: Parking Capital? Yes
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 294 - Parking Fund $750,000 $750,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $750,000 $750,000
This offer provides for the installation of parking space sensors to collect data for occupancy and turnover, and manage parking
demand and capacity. Sensors will be installed both on street and in parking structures. Currently, the collection of parking data
is done by hand, and does not give a complete picture of parking trends and usage. This offer would invest in technology to
collect ongoing, real-time parking data for on-street and parking structures in the downtown area. This technology indicates when
a vehicle arrives and departs, and provides navigation to the public to open parking spaces through a new mobile device
application soon to be deployed in the new Fire House Alley Parking Structure (FHAPS).
The parking sensors were specifically identified as an action item in the Downtown Plan (2017) to evaluate parking occupancy
and provide data to inform the continuing conversations related to the future of on-street paid parking. The parking sensors will
also be able to provide real time information to the public via the new FC Parking Application showing the public in real time
where parking can be found. This helps address a major concern identified in the Downtown Plan and Parking Plan regarding the
perception of limited parking availability in the downtown area.
On June 14, 2016 City Council directed Staff to pursue this appropriation for parking sensor technology using funds previously set
aside for an on-street paid parking pilot. Staff researched technology and refined the scope of work necessary to deliver the
project. If approved, staff will begin project implementation before year end.
Investment in this parking sensor technology is also integral and applicable to potential future paid parking management and
pricing strategies. It can provide data necessary for pay stations and mobile device applications. If on-street paid parking is
implemented, the City would need to purchase additional pay stations and appropriate signage for the downtown area. Staff
estimates these additional costs in the range of $550,000 to $800,000 (depending on the size of the on-street paid parking area).
Linkage to Strategic
Objective:
TRAN 6.2 - Improve traffic flow to benefit both individuals and the business community.
Parking Technology
Craig Dubin
The tools, equipment and infrastructure to adequately manage parking demand in the
downtown and neighborhoods are essential to achieving this strategic objective.
How does Offer Link to
Strategic Objective:
Performance
Measure(s):
TRAN 48. % of citizens responding very good/good - Availability of parking Downtown in Fort
Collins
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Neighborhood Livability & Social Health Contact:
Svc Area: Community & Operation Services Related Offer #: 17.2
Department: Parks Capital? No
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $3,000 $200,000 $203,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $3,000 $200,000 $203,000
Funding this offer would upgrade existing City parkways from non-irrigated parkways to the updated standard of irrigated turf
grass with trees. Parkways for this purpose are defined as greenspaces that border streets along major City arterials.
Through implementation of current Streetscape Standards, a more sustainable and aesthetic
landscape would be implemented. The Parks Department has identified areas for improvement for
2018 including West Drake, from Overland Drive to Hampshire Drive.
Benefits of converting to irrigated turf includes less hand watering utilizing a water truck by the
Forestry Division to establish trees and decreased tree mortality. Turf grass has a cooling effect on the
environment, outcompetes weeds which reduces the need for herbicide use, and reduces dust. Parkways would be brought
up to current Streetscape Standards and will enhance the visual appeal of the community.
Linkage to Strategic
Objective:
NLSH 1.4 - Protect and preserve the City's quality of life and neighborhoods.
Parkway Renovations
Dawna Gorkowski
This offer is preserving the City's quality of life and neighborhoods through design and
management of streetscapes as visually appealing public spaces that contribute to Fort
Collins' distinct identity.
How does Offer Link to
Strategic Objective:
NLSH 26. Square Footage of Medians Renovated
Performance
Measure(s):
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Neighborhood Livability & Social Health Contact:
Svc Area: Executive Services Related Offer #: N/A
Department: City Manager's Office Capital? No
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $78,000 $78,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $78,000 $78,000
This offer will fund a one-time study focused on the City's existing occupancy ordinance. Study will focus on:
1. Has the occupancy ordinance had an impact on neighborhood quality?
2. Does the occupancy ordinance impact the affordability of housing?
Methodology will include:
1. Develop objective matrix to measure impact of ordinance. Matrix should include but is not limited to:
a. Owner-occupied to rental ratio by neighborhood or census tract (compared over time)
b. Nuisance violations by neighborhood/census tract (compared over time)
c. PSD enrollment numbers by neighborhood or census tract (compared over time)
d. Average home sales and price (compared over time)
e. Rent prices (compared over time)
2. Qualitative survey of residents measuring their perceptions of the impacts/success of the ordinance.
Linkage to Strategic
Objective:
NLSH 1.1 Improve access to a broad range of quality housing that is safe, accessible and
affordable.
Occupancy Study
Ginny Sawyer
Offer will help determine if occupancy ordinance has impacted neighborhood quality of
housing affordability.
How does Offer Link to
Strategic Objective:
NLSH 57. % of citizens responding very good/good - Availability of affordable quality
housing in Fort Collins
Performance
Measure(s):
Page 54 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Economic Health Contact:
Svc Area: Financial Services Related Offer #: N/A
Department: Finance Administration Capital? No
Offer Description:
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $65,000 $65,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $65,000 $65,000
2017 efforts will focus on communication and education of local donors of the project and its benefits, donor outreach and
engagement, developing a list of potential donors, understanding the desires and priorities of potential donors, establishing
fund protocols, processes and governance and finalizing agreement with the Community Foundation to assist as the
fiduciary agent.
2018 efforts will entail the launch of the City Fund Foundation. Our consultant will facilitate the establishment of a
Governance committee, fund raising models, community event coordination, brand and communication development,
donor relations protocols, project selection and fund raising activities.
This offer funds external consulting resources to support the establishment of a City Fund Foundation that supports and
coordinates fund raising efforts associated with City projects and programs. This project is a Council Priority and is
supported by council Resolution 2017-032.
The intent of the City Fund Foundation is to fund things outside the norm of the General Fund. The objective is to establish
a committee to lead community engagement and fund raising efforts to support special initiatives not funded through
available General Fund sources and to partner with the Community Foundation to provide the back office fiduciary agent
support and controls.
Reference attached City Fund Proposal for additional details.
Linkage to Strategic
Objective:
HPG 7.7 - Address long-term funding requirements by diversifying the revenue base
and finding new revenue sources.
City Fund Foundation
Mike Beckstead
Council Priority - Establishment of a City Fund Foundation that supports and
coordinates fund raising efforts associated with City projects and programs that will
provide new funding sources and revenue for the City.
How does Offer Link to
Strategic Objective:
N/A
Performance
Measure(s):
Page 55 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Economic Health Contact:
Svc Area: Sustainability Services Related Offer #: N/A
Department: Economic Health Office Capital? No
Offer Description:
ECON 4. Net Percent Change in Local Jobs
Performance
Measure(s):
Linkage to Strategic
Objective:
ECON 3.4 - Provide transparent, predictable and efficient processes for citizens and
businesses interacting with the City.
The purpose of this offer is to enhance the City's engagement with business customers. City Council defined Business Retention
and Expansion (BRE) as a priority in their May 2017 retreat. In addition the 2016 Baldrige site visit report lists several
opportunities for improvement (OFIs) related to the City's business customer. This offer will fund a number of tools to enhance
the City's existing and future engagement with business customers. These tools will include a number of surveys as well as funds
to pilot a customer relationship management (CRM) program. The specific tools are described in detail below.
Business Engagement Support
Josh Birks
Engaging business customers in a more robust manner will help to ensure more efficient
processes when they interact with the City. The surveys to be done with this offer will help to
establish a baseline and the customer relationship management (CRM) tool will centralize all
information regarding engagement with each customer.
How does Offer Link to
Strategic Objective:
ECON 30. % of citizens responding very good/good to the City's performance in - Support of
businesses
Page 56 of 59
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City of Fort Collins
2018 Revision Form
Offer Name: Business Engagement Support
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $35,000 $35,000
2) 605 - Utility Customer Srv & Adm $10,000 $10,000
$0 $45,000 $45,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $35,000 $35,000
2) 605 - Utility Customer Srv & Adm $10,000 $10,000
$0 $45,000 $45,000
1. National Business Survey - This survey will compliment the existing Community Survey and specifically target businesses
within the community. The survey will be administered and analyzed by the same consultant that provides the Community
Survey. The questions are benchmarkable to several other communities across the country. The purpose of the survey is to
understand satisfaction with the community, overall business climate, and City services. The results of the survey will be used to
adjust the type and delivery of services by the City to our business customer. In addition, the survey will be used by community
partners to identify, develop, and refine new and existing business support services. Approximate cost - $15,000
2. Small & Medium Business Survey - This second business survey will focus on small and medium sized enterprises (SMEs) in
the community. The survey will seek to identify the unique challenges and opportunities facing this subset of the business
community. Results will be used to analyze City services and identify potential new services to assist these types of businesses.
This report will be used in a similar manner as the National Business Survey, however, the focus will be on small and medium
sized businesses and the detail will be greater. The primary purpose of this study is to provide a strong baseline understanding of
the challenges this growing sector of our economy faces. Approximate cost - $10,000
3. CRM Pilot - The Economic Health Office will team with the Customer Connections team from Utilities to pilot a CRM tool. A
CRM tool is a single database driven repository of all information related to engagement with a specific customer. This tool will
allow for all departments to have access to a single file related to engagement with the City's business customers. Fort Collins
Utilites has previously submitted budget offers for CRM deployment. These offers have been used to develop the business case
for a CRM tool and define the needs of an enterprise-wide deployment. This offer focues on a more modest pilot deployment as
previously described. Approximate cost - $20,000 ($10,000 General Fund & $10,000 Utility Customer Srv & Adm).
Page 57 of 59
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City of Fort Collins
2018 Revision Form
Offer Name:
Outcome: Environmental Health Contact:
Svc Area: Sustainability Services Related Offer #: 26.1
Department: Environmental Services Capital? No
Offer Description:
Linkage to Strategic
Objective: ENV 4.4 - Implement indoor and outdoor air quality improvement initiatives.
Air Quality Program Technical Support for Radon and Outdoor Residential Burning
Cassie Archuleta
Funding this offer will provide additional resources for Environmental Services Air
Quality staff to add capacity to better address new Council air quality priorities related to
radon and outdoor residential burning.
How does Offer Link to
Strategic Objective:
Radon is an indoor air pollutant that occurs naturally as a decay product from the ground, and it can accumulate in homes.
Colorado has higher radon level than most states, and the EPA has characterized radon as the leading cause of lung
cancer in non-smokers. Measurements in Fort Collins show that more than 65% of households test higher than EPA
recommended levels. The City currently has an active radon program that includes provision of subsidized tests, tracking of
results of tests sold through the City, outreach and zero-interest loans for radon mitigation. While 2016 Fort Collins survey
data show that the rates of testing and mitigation for radon are increasing, only 26% of homes have a radon mitigation
system, and there is room for continued improvement. In the past, Council has enacted radon mitigation requirements for
new homes. In 2017, the Air Quality Advisory Board recommended to Council that the City should be doing more to ensure
its residents are not exposed to dangerous levels of radon. These additional resources will be used to:
- Support the City in identifying data needs, and conducting public outreach to better identify barriers to radon testing
and mitigation, including but not limited to awareness, liability, cost and time.
ENV 5. Outdoor Air Quality Index (AQI) - Fine Particulate Matter 2.5 microns (PM 2.5)
ENV 2. Percent compliance with Healthy Homes Recommendations (e.g., radon testing
and mitigation recommendation)
Performance
Measure(s):
The Environmental Services Air Quality Program supports education, engagement, planning and regulatory efforts to
improve air quality. Funding this revision request will provide funds for the Air Quality Program to add capacity to more fully
address Council's air quality priorities (radon and outdoor burning) identified during the May 12-13 Council Retreat. These
funds would be used to support a combination of professional contractor support, and hourly support, which would allow for
more efficient use of funds to support a combination of administration and professional tasks related to the new priorities.
- Evaluate the health benefits of local mitigation. This will be done using existing characterizations of risk from the
Environmental Protection Agency (EPA) and local radon data collected from test kits sold through the City.
- Identify policies and best practices in place in other communities.
Page 58 of 59
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City of Fort Collins
2018 Revision Form
Offer Name: Air Quality Program Technical Support for Radon and Outdoor Residential Burning
Ongoing One-Time Total
Expense Fund(s): 1) 100 - General Fund $40,000 $40,000
Ongoing One-Time Total
Funding Source(s): 1) 100 - General Fund $40,000 $40,000
'- Support the City in forming and facilitating a workgroup to evaluate policy and best practice options to identify possible
recommendations for additional policy or program implementation.
If not funded, staff would add capacity to address new priorities by reducing ongoing support for existing programs such as
Fugitive Dust control outreach and support for oil and gas related issues.
- Using the existing body of research and data, characterize impacts of particulate matter pollution from outdoor burning,
including impacts on a regional level as compared to potential impacts close to a source.
Adding capacity for additional professional contractor support, and hourly support. will allow staff to meet Council priorities
without reducing ongoing support for existing air quality programs, with the ultimate goal of reducing environmental and
health effects related to air pollution.
Key Outcomes:
Impact if New Position Not Funded:
- Support the City in forming and facilitating a workgroup to evaluate policy and best practice options, including
cost:benefit analysis, to identify possible recommendations for additional policy or program implementation.
2016 survey data continue to show that 26% of homes have a member with a respiratory illness. Wood smoke contains
poisonous and cancer-causing chemicals including carbon monoxide, hydrocarbons and formaldehyde. They enter the
lungs by attaching to tiny particles in wood smoke too small to be filtered by the nose and upper respiratory systems.
Breathing wood smoke can cause cardiovascular problems. The additional capacity and expertise requested in this offer
will also be used to better characterize risk from residential outdoor burning, and identify options for possible next steps.
Currently, preliminary research has identified several policies and best practices in place in other Front Range
communities. Specifically, these resources will be used to:
- Support the City in conducting public outreach to characterize public opinion regarding current policies and
experiences, which include safety checks, information and outreach regarding impacts, and neighborhood mediation
regarding neighbor disagreements.
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1
1st Reading of the 2018 Annual Appropriation
Darin Atteberry, Mike Beckstead and Lawrence Pollack
2018 ANNUAL APPROPRIATION
City of Fort Collins Council Meeting - November 7, 2017
ATTACHMENT 4
2017-18 Budget Themes
2
FOCUS ON COUNCIL AND
COMMUNITY PRIORITIES
David, can you please work with this photo to make it look good on this slide?
FOCUS ON COUNCIL AND
COMMUNITY PRIORITIES
2017-18 Budget Themes
3
INVESTING IN NEIGHBORHOOD LIVABILITY
2017-18 Budget Themes
4
SUPPORTING PUBLIC
SAFETY AND INCREASED
POLICE STAFFING
2017-18 Budget Themes
5
MAINTAINING COMMITMENTS TO VOTERS WITH KFCG
AND COMMUNITY CAPITAL IMPROVEMENT PROGRAM
2017-18 Budget Themes
6
BEING GOOD STEWARDS
OF CITY ASSETS
2017-18 Budget Themes
7
WORKING TOWARD RESILIENCY WITH
INVESTMENTS IN ENERGY EFFICIENCY
AND ENVIRONMENTAL GOALS
• Spring / Summer 2016:
• City continued use of the Budgeting for Outcomes (BFO) process
• November 2016:
• City Council approved the City’s 2017-18 Biennial Budget
• August / September 2017:
• The 2018 Budget Revisions were reviewed by the Council Finance
Committee and the full City Council at the work session September 26
Budget Process Overview
8
2018 Budget Revision Objectives
9
• Align ongoing expenditures with current ongoing revenue
estimates
• Include City Council priorities
• Uphold fiduciary responsibilities & fund balance
• Address high-priority projects and other needs not known
at the time of the adoption of the 2017-18 Budget
• Primarily those that can be funded with one-time resources
• The following changes were made since being reviewed at
September 26 Council Work Session:
• Removed $3.0M for Community Park Development – East
Community Park
• Removed $1.4M for the Natural Areas Shop Expansion
• These items are going to Council as separate supplemental
appropriations
2018 Budget Revision Changes
10
2018 Proposed Net City Budget
11
Original Amended
2018 2018 Change
Operations $554.2 $553.1 ($1.1)
Debt Service 30.9 30.9 0.0
Capital* 44.7 48.0 3.3
Total City Appropriations** $629.9 $632.0 $2.2
General Improvement District (GID) #1, 15 ($0.5) ($0.5) $0.0
Urban Renewal Authority (URA) (6.1) (6.1) 0.0
Downtown Development Authority (DDA) (12.5) (12.5) 0.0
Internal Service Funds (77.2) (77.5) (0.3)
Less Transfers to Other Funds (49.6) (50.7) (1.1)
Net City Budget $ 483.9 $ 484.7 $ 0.8
* Capital dollars reflect non-lapsing capital project budgets
** This includes GID, URA, and DDA which are appropriated in separate ordinances
2018 Budget Revisions
12
Note: The amounts above reflect reduction and addition Offers; transfers between funds are excluded
Citywide 2018 Recommended Budget Revisions (in $M):
Reductions Additions Net
Ongoing: ($2.3) $0.5 ($1.8)
One-Time: 0.0 3.3 3.3
($2.3) $3.8 $1.5
General Fund 2018 Recommended Budget Revisions (in $M):
Reductions Additions Net
Ongoing: ($1.9) $0.1 ($1.8)
One-Time: 0.0 1.6 1.6
($1.9) $1.7 ($0.2)
2018 Proposed Budget by Outcome
Note: The total of $559.8M excludes $53.2M for items like transfers between funds, debt service, payments to retirees
and insurance costs. Any difference in the sum of the Outcomes to the total is due to rounding.
13
Economic
Health
$145.9
High
Performing
Government
$109.8
Environmental
Health
$91.7
Safe
Community
$90.1
Transportation
$75.8
Culture and
Recreation
$39.1
Neighborhood
Livability and
Social Health
$7.3
- Police
- Fire
- Stormwater
- Water
- Wastewater
- Natural Areas
- Environmental Services
- Development Review
- Economic Programs
- Electric
- Internal Services
- Administration
- Benefits
- Equipment Fund
Total $559.8 million
• Adopted 2017-18 Budget: www.fcgov.com/budget
• Financial Transparency: www.fcgov.com/openbook
• Various Financial Reports: www.fcgov.com/finance
• Community Dashboard: www.fcgov.com/dashboard
Online Financial Resources
14
-1-
ORDINANCE NO. 154, 2017
OF THE COUNCIL OF THE CITY OF FORT COLLINS
BEING THE ANNUAL APPROPRIATION ORDINANCE
RELATING TO THE ANNUAL APPROPRIATIONS
FOR THE FISCAL YEAR 2018; AMENDING THE BUDGET FOR
THE FISCAL YEAR BEGINNING JANUARY 1, 2018, AND ENDING
DECEMBER 31, 2018; AND FIXING THE MILL LEVY FOR FISCAL YEAR 2018
WHEREAS, on November 15, 2016, the City Council adopted on second reading
Ordinance No. 126, 2016, approving the biennial budget for the years beginning on January 1,
2017, and January 1, 2018; and
WHEREAS, the City Manager has submitted to the City Council proposed amendments
to the 2018 budget adopted by the City Council in Ordinance No. 126, 2016; and
WHEREAS, Article V, Section 4 of the City Charter requires that, before the last day of
November of each fiscal year, the City Council shall appropriate, on a fund basis and by
individual project for capital projects and federal or state grant projects, such sums of money as
it deems necessary to defray all expenditures of the City during the ensuing fiscal year, based
upon the budget as approved by the City Council; and
WHEREAS, Article V, Section 5 of the City Charter provides that the annual
appropriation ordinance shall also fix the tax levy in mills upon each dollar of the assessed
valuation of all taxable real property within the City, such levy representing the amount of taxes
for City purposes necessary to provide for payment during the ensuing fiscal year for all properly
authorized expenditures to be incurred by the City, including interest and principal of general
obligation bonds; and
WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council, upon
the City Manager’s recommendation, to transfer by ordinance any unexpended and
unencumbered appropriated amount or portion thereof from one fund or capital project to
another fund or capital project, provided that the purpose for which the transferred funds are to
be expended remains unchanged; the purpose for which the funds were initially appropriated no
longer exists; or the proposed transfer is from a fund or capital project in which the amount
appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation
ordinance, and the transfers in this Ordinance are being made upon the City Manager’s
recommendation for one or more of these purposes.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That the City Council, having reviewed the City Manager's recommended
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changes to the 2018 Proposed Appropriations section of the Fort Collins 2017 and 2018 Biennial
Budget (the “Biennial Budget”), as shown on pages 44 through 47 thereof, a copy of which is on
file with the office of the City Clerk, and as shown in the 2018 Budget Revisions also on file
with the City Clerk, hereby amends the Biennial Budget to reflect the following changes and
adopts said Biennial Budget as amended:
Existing Additions Reductions As Amended
GENERAL FUND $149,315,113 $1,757,000 ($2,189,290) $148,882,823
ENTERPRISE FUNDS
Golf $3,586,000 $0 $0 $3,586,000
Light & Power
Operating Total $134,224,558 $0 $0 $134,224,558
Capital Projects:
Art in Public Places 43,124 0 0 43,124
CIS Upgrade/Replacement - L&P 810,840 0 0 810,840
Dist. System Impr. & Replacement 1,810,000 0 0 1,810,000
Distribution Conversions 800,000 0 0 800,000
New Capacity - Circuits 1,287,440 0 0 1,287,440
Operational Technology 90,000 0 0 90,000
Substation Cap Project 590,000 0 0 590,000
System Purchases 15,000 0 0 15,000
Capital Projects Total 5,446,404 0 0 5,446,404
Total Light & Power $139,670,962 $0 $0 $139,670,962
Storm Drainage
Operating Total $10,942,334 $0 $0 $10,942,334
Capital Projects: 0
Art in Public Places 57,000 0 0 57,000
2013 Stream Restoration Proj 1,400,000 0 0 1,400,000
Boxelder Authority 350,000 0 0 350,000
CIS Upgrade/Replacement - Stormwater 345,499 0 0 345,499
CMMS - Maintenance Management 160,000 0 0 160,000
Magnolia St. Outfall Phase 1 1,200,000 0 0 1,200,000
NECCO Phase 3: Lemay to Redwood 1,700,000 0 0 1,700,000
Remington St. Storm Sewer 800,000 0 0 800,000
Stormwater Basin Improvements 1,500,000 0 0 1,500,000
Capital Projects Total 7,512,499 0 0 7,512,499
Total Storm Drainage $18,454,833 $0 $0 $18,454,833
Wastewater
Operating Total $19,016,663 $0 $0 $19,016,663
Capital Projects:
Art in Public Places 114,650 0 0 114,650
2017 - Dewatering Improvements 2,135,000 0 0 2,135,000
2017 - Sludge Strain Press 800,000 0 0 800,000
CIS Upgrade/Replacement - Wastewater 507,023 0 0 507,023
CMMS - Maintenance Management 160,000 0 0 160,000
Collection System Replacement 350,000 0 0 350,000
Collection System Small Projects 743,000 0 0 743,000
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Cured in Place Pipe 450,000 0 0 450,000
DWRF Improvement CIP 4,300,000 0 0 4,300,000
Polution Control Cap Replacement 30,000 0 0 30,000
Water Reclamation Replacement Program 3,100,000 0 0 3,100,000
Capital Projects Total 12,689,673 0 0 12,689,673
Total Wastewater $31,706,336 $0 $0 $31,706,336
Water
Operating Total $26,317,387 $0 $0 $26,317,387
Capital Projects:
Art in Public Places 42,300 0 0 42,300
2017 - Underground Elec Power Supply 650,000 0 0 650,000
2017 - Water Qualtiy Lab Rehab 1,300,000 0 0 1,300,000
CIS Upgrade/Replacement - Water 636,638 0 0 636,638
CMMS - Maintenance Management 160,000 0 0 160,000
Cathodic Protection 2,280,000 0 0 2,280,000
Distribution System Replacement 1,350,000 0 0 1,350,000
Distribution System Repl Small Projects 1,110,000 0 0 1,110,000
Microhydro Power Generator at the Water Treatment
Facility
0 434,300 0 434,300
Water Production Replacement Program 1,000,000 0 0 1,000,000
Water Quality Cap Replacement 50,000 0 0 50,000
Watershed Protection 80,000 0 0 80,000
Water Meter Replacement 800,000 0 0 800,000
Capital Projects Total 9,458,938 434,300 0 9,893,238
Total Water $35,776,325 $434,300 $0 $36,210,625
TOTAL ENTERPRISE FUNDS $229,194,456 $434,300 $0 $229,628,756
INTERNAL SERVICE FUNDS
Benefits $32,403,330 $0 $0 $32,403,330
Data & Communications 10,245,596 0 (41,000) 10,204,596
Equipment 14,077,252 140,000 (50,000) 14,167,252
Self Insurance 4,918,900 129,000 0 5,047,900
Utility Customer Service & Administration 18,031,671 110,000 0 18,141,671
TOTAL INTERNAL SERVICE FUNDS $79,676,749 $379,000 ($91,000) $79,964,749
SPECIAL REVENUE & DEBT SERVICE FUNDS
Capital Improvement Expansion $693,827 $0 $0 $693,827
Capital Leasing Corporation 5,509,829 0 0 5,509,829
Cemeteries 1,065,890 0 (1,171) 1,064,719
Conservation Trust
Operating Total - Admin & Parks Maint $231,149 $0 $0 $231,149
Capital Projects:
Trail Acquisition/Development 1,069,000 0 0 1,069,000
Capital Projects Total 1,069,000 0 0 1,069,000
Total Conservation Trust $1,300,149 $0 $0 $1,300,149
Cultural Services & Facilities
Operating Total $4,220,169 0 (23,400) $4,196,769
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Capital Projects - Art in Public Places 93,381 0 0 93,381
Cultural Plan Update 75,000 0 0 75,000
Total Cultural Services & Facilities $4,388,550 $0 ($23,400) $4,365,150
General Employees' Retirement $5,647,750 $0 $0 5,647,750
Keep Fort Collins Great
Operating Total $27,724,030 $0 ($453,525) $27,270,505
Capital Projects:
City Bridge Program 3,797,641 0 0 3,797,641
FC Bikes Program 250,000 0 0 250,000
Capital Projects Total 4,047,641 0 0 4,047,641
Total Keep Fort Collins Great $31,771,671 $0 ($453,525) $31,318,146
Museum $1,061,555 0 (5,000) $1,056,555
Natural Areas 12,802,420 104,000 0 12,906,420
Neighborhood Parkland Fund
Operating Total - Administration $612,686 $0 $0 $612,686
Capital Projects:
Trailhead Park 343,000 0 0 343,000
Neighborhood Park Development 0 1,200,000 0 1,200,000
Capital Projects Total 343,000 1,200,000 0 1,543,000
Total Neighborhood Parkland $955,686 $1,200,000 $0 $2,155,686
Parking $2,844,048 $750,000 $0 $3,594,048
Perpetual Care 28,211 0 0 28,211
Recreation 7,474,792 0 0 7,474,792
Sales & Use Tax 8,456,128 0 0 8,456,128
Transportation CEF 6,245,891 0 0 6,245,891
Transit Services 20,335,268 81,000 (184,144) 20,232,124
Transportation Services 27,465,921 0 (691,782) 26,774,139
SPECIAL REVENUE & DEBT $138,047,586 $2,135,000 ($1,359,022) $138,823,564
SERVICE FUNDS
CAPITAL PROJECTS FUNDS
Capital Projects Fund
Operating Total $131,000 $0 $0 $131,000
General City Capital Projects:
Arterial Intersection Imprvmnt - CCIP 400,000 0 0 400,000
Bicycle Infrastructure Im - CCIP 350,000 0 0 350,000
Bus Stop Improvements - CCIP 100,000 0 0 100,000
City Bridge Program 309,075 0 0 309,075
Expansion of Shop 0 1,250,000 0 1,250,000
Gardens Visitor Ctr Expansion - CCIP 2,185,000 0 0 2,185,000
Grandview Mausoleum Section 2 450,000 0 0 450,000
Horsetooth/College Intstn Impv 500,000 0 0 500,000
Nature in the City - CCIP 189,865 0 0 189,865
Pedestrian Sidewalk - ADA - CCIP 1,100,000 0 0 1,100,000
Railroad Crossing Replacment 150,000 0 (150,000) 0
Suniga Impvmts-College/Blondel 1,500,000 0 0 1,500,000
Transfort Bus Replacements - CCIP 500,000 0 0 500,000
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Willow Street Improvements - CCIP 765,000 0 0 765,000
Total General City Capital Projects $8,498,940 $1,250,000 ($150,000) $9,598,940
Total Capital Projects Fund $8,629,940 $1,250,000 ($150,000) $9,729,940
Community Capital Improvement Fund
General City Capital Projects:
Affordable Housing Fund 250,000 0 0 250,000
Arterial Intersection Imprvmnt - CCIP 400,000 0 0 400,000
Bicycle Infrastructure Im - CCIP 350,000 0 0 350,000
Bus Stop Improvements - CCIP 100,000 0 0 100,000
Gardens Visitor Ctr Expansion - CCIP 2,185,000 0 0 2,185,000
Lincoln Avenue Bridge 36,000 0 0 36,000
Nature in the City - CCIP 200,000 0 0 200,000
Pedestrian Sidewalk - ADA - CCIP 1,100,000 0 0 1,100,000
Poudre River Project 50,000 0 0 50,000
Transfort Bus Replacements - CCIP 500,000 0 0 500,000
Willow Street Improvements - CCIP 765,000 0 0 765,000
Total Community Capital Improvement Fund $5,936,000 $0 $0 $5,936,000
TOTAL CAPITAL PROJECTS FUNDS $14,565,940 $1,250,000 ($150,000) $15,665,940
TOTAL CITY FUNDS $610,799,844 $5,955,300 ($3,789,312) $612,965,832
Section 3. That there is hereby appropriated out of the revenues of the City, for the
fiscal year beginning January 1, 2018, and ending December 31, 2018, the sum of SIX
HUNDRED TWELVE MILLION NINE HUNDRED SIXTY-FIVE THOUSAND EIGHT
HUNDRED THIRTY-TWO DOLLARS ($612,965,832) to be raised by taxation and otherwise,
which sum is deemed by the City Council to be necessary to defray all expenditures of the City
during said budget year, to be divided and appropriated for the purposes shown in Section 2
above.
Section 4. Mill Levy.
a. That the 2018 mill levy rate for the taxation upon each dollar of the assessed
valuation of all the taxable real property within the City of Fort Collins as of January 1, 2018,
shall be 9.797 mills, which levy represents the amount of taxes for City purposes necessary to
provide for payment during the aforementioned budget year of all properly authorized
expenditures to be incurred by the City, including interest and principal of general obligation
bonds.
b. That the City Clerk shall certify this levy of 9.797 mills to the County Assessor and
the Board of Commissioners of Larimer County, Colorado, in accordance with the applicable
provisions of law, as required by Article V, Section 5 of the City Charter.
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Introduced, considered favorably on first reading, and ordered published this 7th day of
November, A.D. 2017, and to be presented for final passage on the 21st day of November, A.D.
2017.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Passed and adopted on final reading on the 21st day of November, A.D. 2017.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Fund
TOTAL
KFCG
TOTAL
Financial Services
Budget HPG 10.8 3rd Party Training and Education Services Reduction ($25,000) ($25,000)
Finance Administration HPG 11.2 Reduce Enhanced Funding for the Low Income Rebate Program (34,950) (34,950)
Sub-Total ($59,950) $0 ($59,950)
Executive Services
City Clerk's Office HPG 13.1/13.2 Reduction of licensing, administrative and election expenses ($17,600) ($17,600)
City Council HPG 22.1 Reduced discretionary expenses (1,500) (1,500)
City Manager's Office HPG 22.2 Reduced support for programs and sponsorships (20,600) (20,600)
Sub-Total ($39,700) $0 ($39,700)
Legal Services
City Attorney's Office HPG 62.1 Reduce Hourly Law Clerk ($8,000) ($8,000)
Sub-Total ($8,000) $0 ($8,000)
Municipal Court HPG None $0 $0 $0
Grand TOTAL ($1,916,760) ($415,890) ($2,332,650)
Offer Summary: Proposed Reductions for the 2018 Budget - By Service Area
Page 3 of 59
Note: Click on the blue square next to each Budget
Reduction offer to go to the individual detail page.
Sub-Total ($8,000) $0 ($8,000)
Municipal Court HPG None $0 $0 $0
Grand TOTAL ($2,301,980) ($753,257) ($2,692,815)
Proposed Reductions for the 2018 Budget - By Service Area
$WWDFKPHQW
TOTAL $0.1 $1.6 $0.0 $0.1 $1.2 $0.0 $0.2 $0.4 $3.7
After netting out the proposed additions which are primarily for one-time funding, fund balances are still strong
and well above minimum fund balance requirements.
Summary of Available Reserves and Revenue after Recommended Additions:
($ millions)
General
Fund
Ongoing
General
Fund One-
Time
KFCG
Natural
Areas
Neighbor-
hood
Parkland
Transpor-
tation
Other Utilities TOTAL
Summary of Available Revenue $ 0.1 $ 10.9 $ 5.4 $ 2.7 $ 2.4 $ 5.5 $ 0.2 $ 33.8 $ 61.1
Total of Proposed Additions (0.1) (1.6) 0.0 (0.1) (1.2) 0.0 (0.2) (0.4) (3.7)
Remaining Available Reserves/Revenue $ - $ 9.3 $ 5.4 $ 2.6 $ 1.2 $ 5.5 $ - $ 33.4 $ 57.4
The 2018 Budget Revisions allow the City to align ongoing expenses with reduced revenue forecasts from