HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/01/2019 - FIRST READING OF ORDINANCE NO. 116, 2019, APPROVINAgenda Item 13
Item # 13 Page 1
AGENDA ITEM SUMMARY October 1, 2019
City Council
STAFF
Jamie Heckman, Compensation and Technology Manager
Jenny Lopez Filkins, Legal
SUBJECT
First Reading of Ordinance No. 116, 2019, Approving a One-Time Payment of Accrued, Unused 2018 Paid
Time Off Hours to the City Manager and City Attorney.
EXECUTIVE SUMMARY
The purpose of this item is to approve a one-time payment of accrued, unused 2018 paid time off hours to the
City Manager and City Attorney.
STAFF RECOMMENDATION
None.
BACKGROUND / DISCUSSION
The City Manager and City Attorney reached and exceeded the carryover limit for vacation at the end of the
2018 “leave benefit year”. They were also unable to use some of their holiday hours, which do not carry over to
subsequent leave benefit years. The details of the hours lost are as follows:
CITY MANAGER
Vacation
Hours Lost: 115.79 Payment Amount: $14,612
Holiday
Hours Lost: 20.50 Payment Amount: $2,587
Total Payment Amount: $17,199
CITY ATTORNEY
Vacation
Hours Lost: 101.90 Payment Amount: $9,517
Holiday
Hours Lost: 47.00 Payment Amount: $4,390
Total Payment Amount: $13,907
The City Council established an ad-hoc committee known as the Direct Reports Compensation Committee to
review, discuss and recommend a total compensation strategy to be applied to their direct reports. The Direct
Reports Compensation Committee recommended the City Council consider a one-time payment to the City
Manager and City Attorney for accrued, unused 2018 paid time off hours.
Agenda Item 13
Item # 13 Page 2
ATTACHMENTS
1. PowerPoint Presentation (PDF)
1
2018 Time Lost Payment
Teresa Roche
October 1, 2019
ATTACHMENT 1
• City Manager and City Attorney
Reached and exceeded carryover limit for vacation at the end of 2018
Unable to use some 2018 holiday hours, which do not carryover
• Discussed with ad-hoc Direct Reports Compensation Committee
2
Overview
2018 Hours Lost
City Manager
• Vacation Hours Lost: 115.79 Payment: $14,612
• Holiday Hours Lost: 20.50 Payment: $2,587
City Attorney
• Vacation Hours Lost: 101.90 Payment: $9,517
• Holiday Hours Lost: 47.00 Payment: $4,390
3
4
COUNCIL DISCUSSION
-1-
ORDINANCE NO. 116, 2019
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING A ONE-TIME PAYMENT OF ACCRUED, UNUSED 2018
PAID TIME OFF HOURS TO THE CITY MANAGER AND CITY ATTORNEY
WHEREAS, pursuant to Article III, Section 1 of the City Charter, the City Council is
responsible for fixing the compensation of the City Manager; and
WHEREAS, pursuant to Article VI, Section 1 of the City Charter, the City Council is
responsible for fixing the compensation of the City Attorney; and
WHEREAS, Fort Collins Municipal Code Section 2-596 sets the base salary to be paid to
the City Manager; and
WHEREAS, Fort Collins Municipal Code Section 2-581 sets the base salary to be paid to
the City Attorney; and
WHEREAS, on October 16, 2018, the City Council approved Resolution 2018-098,
which says that any change in the compensation of the City Manager or City Attorney shall be
approved by Council by ordinance; and
WHEREAS, by the end of the 2018 leave-benefit year, the City Manager and City
Attorney vacation hour balances exceeded the carryover limit and each was unable to use several
hours of earned vacation; and
WHEREAS, the City Manager and City Attorney also worked on several holidays and
were therefore unable to use paid holiday hours granted to them in the 2018 leave-benefit year;
and
WHEREAS, the City Manager and City Attorney’s terms and conditions of employment
are addressed in employment agreements approved by the City Council; and
WHEREAS, a one-time exception to the City Manager’s or City Attorney’s employment
agreement does not require either agreement to be amended; and
WHEREAS, the City Council appointed ad-hoc committee known as the Direct Reports
Compensation Committee recommended that the City Council consider a one-time payment to
the City Manager and City Attorney for accrued, unused 2018 paid time off hours; and
WHEREAS, the City Council believes a one-time exception to each employee’s
employment agreement authorizing a payment to the City Manager and the City Attorney for
accrued, unused 2018 paid time off hours is appropriate.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
-2-
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That notwithstanding the terms of the City Manager’s employment
agreement or the provisions of Resolution 2018-098, the City Council approves a one-time
payment to the City Manager for 115.79 accrued, unused vacation hours and 20.5 accrued,
unused holiday hours, to be calculated using the City Manager’s 2018 rate of pay.
Section 3. That notwithstanding the terms of the City Attorney’s employment
agreement or the provisions of Resolution 2018-098, the City Council approves a one-time
payment to the City Attorney for 101.90 accrued, unused vacation hours and 47 accrued, unused
holiday hours, to be calculated using the City Attorney’s 2018 rate of pay.
Section 4. That the date of the payment shall be within 14 days of the date this
ordinance becomes final.
Introduced, considered favorably on first reading, and ordered published this 1st day of
October, A.D. 2019, and to be presented for final passage on the 15th day of October, A.D. 2019.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Passed and adopted on final reading on the 15th day of October, A.D. 2019.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk