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HomeMy WebLinkAboutCOUNCIL - COMPLETE AGENDA - 04/17/2018 - COMPLETE AGENDACity of Fort Collins Page 1 Wade Troxell, Mayor City Council Chambers Gerry Horak, District 6, Mayor Pro Tem City Hall West Bob Overbeck, District 1 300 LaPorte Avenue Ray Martinez, District 2 Fort Collins, Colorado Ken Summers, District 3 Kristin Stephens, District 4 Cablecast on FCTV Channel 14 Ross Cunniff, District 5 and Channel 881 on the Comcast cable system Carrie Daggett Darin Atteberry Delynn Coldiron City Attorney City Manager City Clerk Regular Meeting April 17, 2018 Amended April 16, 2018 Persons wishing to display presentation materials using the City’s display equipment under the Citizen Participation portion of a meeting or during discussion of any Council item must provide any such materials to the City Clerk in a form or format readily usable on the City’s display technology no later than two (2) hours prior to the beginning of the meeting at which the materials are to be presented. NOTE: All presentation materials for appeals, addition of permitted use applications or protests related to election matters must be provided to the City Clerk no later than noon on the day of the meeting at which the item will be considered. See Council Rules of Conduct in Meetings for details. The City of Fort Collins will make reasonable accommodations for access to City services, programs, and activities and will make special communication arrangements for persons with disabilities. Please call 221-6515 (V/TDD: Dial 711 for Relay Colorado) for assistance. Proclamations and Presentations 5:30 p.m. A. Proclamation Declaring the Week of April 15-21 as National Volunteer Week. B. Proclamation Declaring April 20, 2018, as Arbor Day. C. Proclamation Declaring April as Local Music Appreciation Month. D. Proclamation Declaring May 19, 2018, as "Kids to Parks" Day. City of Fort Collins Page 2 Regular Meeting 6:00 p.m.  PLEDGE OF ALLEGIANCE  CALL MEETING TO ORDER  ROLL CALL  AGENDA REVIEW: CITY MANAGER  City Manager Review of Agenda, including removal of items from Consent Calendar for individual discussion.  Consent Calendar Review This Review provides an opportunity for Council and citizens to pull items from the Consent Calendar. Anyone may request an item on this calendar be “pulled” off the Consent Calendar and considered separately. o City Manager/Council-pulled Consent Calendar items will be considered before Discussion Items. o Citizen-pulled Consent Calendar items will be considered after Discussion Items.  CITIZEN PARTICIPATION Individuals may comment regarding items scheduled on the Consent Calendar and items not specifically scheduled on the agenda. Comments regarding land use projects for which a development application has been filed should be submitted in the development review process** and not to the Council.  Those who wish to speak are asked to sign in at the table in the lobby (for recordkeeping purposes).  All speakers will be asked by the presiding officer to identify themselves by raising their hand, and then will be asked to move to one of the two lines of speakers (or to a seat nearby, for those who are not able to stand while waiting).  The presiding officer will determine and announce the length of time allowed for each speaker.  Each speaker will be asked to state his or her name and general address for the record, and to keep comments brief. Any written comments or materials intended for the Council should be provided to the City Clerk.  A timer will beep once and the timer light will turn yellow to indicate that 30 seconds of speaking time remain, and will beep again and turn red when a speaker’s time to speak has ended. [**For questions about the development review process or the status of any particular development, citizens should consult the Development Review Center page on the City’s website at fcgov.com/developmentreview, or contact the Development Review Center at 221-6750.]  CITIZEN PARTICIPATION FOLLOW-UP City of Fort Collins Page 3 Consent Calendar The Consent Calendar is intended to allow the City Council to spend its time and energy on the important items on a lengthy agenda. Staff recommends approval of the Consent Calendar. Anyone may request an item on this calendar to be "pulled" off the Consent Calendar and considered separately. Agenda items pulled from the Consent Calendar will be considered separately under Pulled Consent Items. Items remaining on the Consent Calendar will be approved by City Council with one vote. The Consent Calendar consists of: ● Ordinances on First Reading that are routine; ● Ordinances on Second Reading that are routine; ● Those of no perceived controversy; ● Routine administrative actions. 1. Consideration and Approval of the Minutes of the March 6, March 20 and April 3, 2018 Regular Council Meetings. The purpose of this item is to approve the minutes from the March 6, March 20 and April 3, 2018, Regular Council meetings. 2. Second Reading of Ordinance No. 046, 2018, Reappropriating Funds Previously Appropriated in 2017 But Not Expended and Not Encumbered in 2017. This Ordinance, unanimously adopted on First Reading on April 3, 2018, reappropriates monies in 2018 that were previously authorized by City Council for various expenditures in 2017. The authorized expenditures were not spent or could not be encumbered in 2017 because:  there was not sufficient time to complete bidding in 2017 and therefore, there was no known vendor or binding contract as required to expend or encumber the monies,  the project for which the dollars were originally appropriated by Council could not be completed during 2017 and reappropriation of those dollars is necessary for completion of the project in 2018, or  the funds appropriated in 2017 for certain ongoing programs, services, and facility improvements remained unspent at the end of 2017 for the various reasons discussed below, but continue to be needed in 2018 for these programs, services and facility improvements. In the above circumstances, the unexpended and/or unencumbered monies lapsed into individual fund balances at the end of 2017 and reflect no change in Council policies. 3. Second Reading of Ordinance No. 048, 2018, Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the South Timberline Road Improvements Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program. This Ordinance, unanimously adopted on First Reading on April 3, 2018, appropriates $549,496 into the Capital Project Fund for the South Timberline Road Improvement Project. This funding will be used to initiate the design for the project. In addition, this item will authorize the transfer of $5,495, one percent of the appropriated funds, from the Capital Project Fund to the Cultural Services and Facilities Fund for Art in Public Places. This project will reconstruct South Timberline Road from Stetson Creek Drive to Trilby Road to the City’s four lane arterial roadway standard. City of Fort Collins Page 4 4. Second Reading of Ordinance No. 049, 2018, Appropriating Prior Year Reserves in the Utility Customer Service and Administration Fund for Cyber Security and System Enhancements for the Utilities Customer Information System. This Ordinance, unanimously adopted on First Reading on April 3, 2018, funds security improvements identified in a 2017 assessment of the Utilities customer information system. This system is the Utilities’ primary tool for processing about $200 million in revenue annually, and it supports multiple critical integrated systems that Utilities relies on for daily operations in the delivery of accurate billing. Given the expected lifespan of the system, it is crucial that it is protected and supported until a new billing system is implemented. 5. Second Reading of Ordinance No. 050, 2018, Appropriating Unanticipated Grant Revenue in the Light and Power Fund for the Peak Notification Pilot Project. This Ordinance, unanimously adopted on First Reading on April 3, 2018, appropriates $18,500 in grant revenues from the American Public Power Association into the Fort Collins Utilities Light and Power Operations fund to pilot a peak load notification project. This pilot project will be internal to the City of Fort Collins. It will educate staff members from various departments about coincident peak and provide tools to help City staff conserve power during peak events. 6. Second Reading of Ordinance No. 051, 2018, Amending Chapter 26 of the Code of the City of Fort Collins Regarding Reimbursement Agreements for the Construction of Water and Sewer Mains. This Ordinance, unanimously adopted on First Reading on April 3, 2018, amends City Code sections related to reimbursement agreements for the construction of water and sewer mains. These sections of Code define requirements by which private parties may seek reimbursement from adjacent property owners for installation of public water and sewer infrastructure. As written, the Code language applies to greenfield development, which is growing less common in Fort Collins. The proposed Code changes would make the reimbursement agreements also applicable to infill, redevelopment, and existing development and thus be more useful to the City and developers. 7. First Reading of Ordinance No. 052, 2018, Appropriating Prior Year Reserves and Unanticipated Revenue in the General Fund for Cultural Development and Programming Activities, Tourism Programming, and Convention and Visitor Program Services. The purpose of this item is to appropriate $482,841, of which $242,389 is proposed for 2018 Cultural Development and Programming Activities (Fort Fund), $26,873 is proposed for 2018 Tourism Programming (Fort Fund), and $213,579 is proposed for 2018 Convention and Visitors Program activities, from a combination of unanticipated revenue (Lodging Tax) and prior year reserves (unspent appropriations) in the General Fund Lodging Tax Reserves. Lodging taxes are annually collected by the City of Fort Collins for Cultural Development and Tourism programming activities. Anticipated revenue is projected through each Budgeting for Outcomes (BFO) cycle and then adjusted annually as needed based on actual collections. Lodging tax revenue collected in 2017 was $237,967 above projected collections. 8. Items Related to Income Qualified Assistance Programs. A. First Reading of Ordinance No. 053, 2018, Amending Chapter 26 of the Code of the City of Fort Collins to Change the Name of Time-of-Use Electric Rates to Time-of-Day Electric Rates. B. First Reading of Ordinance No. 054, 2018, Amending Chapter 26 of the Code of the City of Fort Collins to Adopt Discounts Applicable to Water, Wastewater and Electric Rates, Fees and Charges Applied Under an Income Qualified Assistance Program. The purpose of Ordinance No. 053, 2018, is to change the name for the electric service rates that will go into effect on October 1, 2018, from “time-of-use” to “time-of-day” to better identify how the rates will be applied to different times during the day. City of Fort Collins Page 5 The purpose of Ordinance No. 054, 2018, is to bring forward an ordinance to implement an Income- Qualified Assistance Program (IQAP), formerly referred to as the income-qualified rate (IQR). For qualified customers who “opt-in”, this program will initially provide a 23% discount on specified rate components for electric, water and wastewater services on a customer’s monthly bill. Utilities will qualify customers through the Low-income Energy Assistance Program (LEAP), which uses an income threshold of 165% of the Federal Poverty Level (FPL). The IQAP will have a three-year phased approach to provide data to City Council that demonstrates reasonable bill affordability and presents long-term recommendations on participation criteria, including whether a specific level of dwelling improvements in participants’ homes may (or may not) eliminate the need for payment assistance, or support removal of participants from the program. The IQAP will be rolled out in October 2018, in conjunction with time-of-day (TOD) (formerly referred to as “time-of-use” [TOU]) rates for residential customers, as approved by Council in November 2017. 9. First Reading of Ordinance No. 055, 2018, Authorizing the Release of a Restrictive Convenant on Property at the Colony at Rigden Farm. The purpose of this item is to authorize the release of a restrictive covenant for affordable home ownership on a property's title because the property developed into market rate rental housing. The project contemplated by the covenant was not built and no affordable housing incentives were provided to the developer. 10. Resolution 2018-036 Finding Substantial Compliance and Initiating Annexation Proceedings for the Aweida Annexation. The purpose of this item is to determine substantial compliance and initiate annexation proceedings for the Aweida Annexation. The Aweida Annexation brings one property and the abutting arterial street right-of-way totaling 0.862 acres, located on the southwest corner of the South Taft Hill Road and W CR 38 E intersection, into Fort Collins’ municipal boundaries. No project development plan proposal was submitted in conjunction with the annexation application. The requested zoning for this annexation is Low Density Mixed-Use Neighborhood (L-M-N). The proposed Resolution makes a finding that the petition substantially complies with the Municipal Annexation Act, determines that a hearing should be established regarding the annexation, and directs that notice be given of the hearing. The hearing will be held at the time of first reading of the annexation and zoning ordinances; not less than thirty days of prior notice is required by State law. Pursuant to § 31-12-108, C.R.S., if the annexation petition is in substantial compliance with the requirements of § 31-12-107, C.R.S., Council is required to adopt a resolution finding substantial compliance and setting a hearing. The proposed zoning of a property to be annexed is not a requirement under § 31-12-107, C.R.S., and discussion of zoning issues should be reserved for the zoning review that will occur concurrent to the first reading for the annexation. 11. Resolution 2018-037 Authorizing Addendums to Extend the Terms of the Intergovernmental Agreements Between the City and Poudre School District and the City and Thompson School District Pertaining to the Land Dedication and In-Lieu Fee Requirements Contained in Such Agreements. The purpose of this item is to extend the terms of the Poudre School District and the Thompson School District Intergovernmental Agreements concerning land dedications or payments in-lieu for school purposes through December 31, 2018. 12. Resolution 2018-040 Making Findings of Fact and Conclusions of Law Regarding the Appeal of the Landmark Preservation Commission’s Decision that 2601 South College Avenue is Eligible for Fort Collins Landmark Designation. Item moved to City Manager/Councilmember Pulled Items. The purpose of this item is to make findings of fact and conclusions of law regarding the appeal of the Landmark Preservation Commission’s decision to uphold the eligibility of 2601 South College Avenue for Fort Collins landmark designation. The appeal was heard by City Council on April 3, 2018. City of Fort Collins Page 6 13. Resolution 2018-038 Appointing Julie Pignataro to the Citizen Review Board of the City of Fort Collins. The purpose of this item is to appoint Julie Pignataro to fill a vacancy on the Citizen Review Board due to the resignation of Pranaya Sathe, whose term was set to expire on December 31, 2018. In January 2018, City Manager Darin Atteberry, Mayor Troxell, and Councilmember Ray Martinez interviewed applicants solicited in the fall of 2017 and identified Ms. Pignataro as an alternate if a vacancy arose during the year. END CONSENT  CONSENT CALENDAR FOLLOW-UP This is an opportunity for Councilmembers to comment on items adopted or approved on the Consent Calendar.  STAFF REPORTS A. Youth Advisory Board Report on National League of Cities Conference.  COUNCILMEMBER REPORTS  CONSIDERATION OF CITY MANAGER/COUNCIL-PULLED CONSENT ITEMS 12. Resolution 2018-040 Making Findings of Fact and Conclusions of Law Regarding the Appeal of the Landmark Preservation Commission’s Decision that 2601 South College Avenue is Eligible for Fort Collins Landmark Designation. The purpose of this item is to make findings of fact and conclusions of law regarding the appeal of the Landmark Preservation Commission’s decision to uphold the eligibility of 2601 South College Avenue for Fort Collins landmark designation. The appeal was heard by City Council on April 3, 2018. Discussion Items The method of debate for discussion items is as follows: ● Mayor introduces the item number, and subject; asks if formal presentation will be made by staff ● Staff presentation (optional) ● Mayor requests citizen comment on the item (three minute limit for each citizen) ● Council questions of staff on the item ● Council motion on the item ● Council discussion ● Final Council comments ● Council vote on the item Note: Time limits for individual agenda items may be revised, at the discretion of the Mayor, to ensure all citizens have an opportunity to speak. Please sign in at the table in the back of the room. The timer will buzz when there are 30 seconds left and the light will turn yellow. It will buzz again at the end of the speaker’s time. City of Fort Collins Page 7 14. Second Reading of Ordinance No. 047, 2018, Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the East Prospect Road Improvements Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program. (staff: Kyle Lambrecht, Tim Kemp; 5 minute staff presentation; 10 minute discussion) This Ordinance, adopted on First Reading on April 3, 2018 by a vote of 6-1 (Nays: Cunniff) appropriates $600,000 into the Capital Project Fund for the East Prospect Road Improvements Project. In addition, this item will authorize the transfer of $6,000, one percent of the appropriated funds, from the Capital Project Fund to the Cultural Services and Facilities Fund for Art in Public Places. This project will reconstruct East Prospect Road as a four-lane arterial roadway from Sharp Point Drive to Interstate-25 (I-25) western frontage road as identified on the City’s Master Street Plan. This project will complement the Colorado Department of Transportation’s (CDOT) I-25 and Prospect Road Interchange improvements planned to begin construction in 2019. Appropriated funds will enable the initiation of the design process for the project. Construction funds have not yet been identified. Staff anticipates an overall project budget of $4,000,000 and an anticipated construction start date of 2020. Staff anticipates the completion of both projects in 2021. As requested at the April 3, 2018 Council Meeting, staff will present the project to the Council Finance Committee on April 16, 2018. Staff will provide a memo to Council summarizing the discussion prior to the April 17, 2018 Council Meeting. 15. Items Relating to the Appropriation From Light and Power/Broadband Fund Debt Proceeds and Other Funds Related to the Broadband Project. (staff: Travis Storin, Mike Beckstead; 5 minute staff presentation; 30 minute discussion Withdrawn from Discussion for Consideration at the April 24, 2018 Adjourned Council Meeting. A. First Reading of Ordinance No. 056, 2018, Appropriating Bond Proceeds from the Issuance of 2018 Electric Utility Enterprise Revenue Bonds for Capital, Operating and Debt Service Expenditures Associated with the Construction of a Broadband System to Provide Telecommunication Facilities and Services to Customers Within Fort Collins and Excepting This Appropriation from the City Code’s Art In Public Places Requirement. B. First Reading of Ordinance No. 057, 2018, Appropriating Funds from the Light and Power Fund to Defease the City of Fort Collins, Colorado, Electric Utility Enterprise Taxable Revenue Bonds Series 2010B. The purpose of this item is to appropriate (1) bond proceeds for the construction of a municipal broadband system and (2) Light & Power reserves for the defeasance of outstanding debt. The issuance and defeasance were authorized by the Electric Utility Enterprise Board Ordinances No. 003 and No. 004, respectively. This agenda item is consistent with Strategic Objective 3.9 from the 2016 Strategic Plan: Encourage the development of reliable, high speed internet services throughout the community. 16. Resolution 2018-039 Adopting the City of Fort Collins 2018 Strategic Plan. (staff: Darin Atteberry, Mike Beckstead; 10 minute staff presentation; 30 minute discussion) The purpose of this item is to request City Council’s approval of the City of Fort Collins 2018 Strategic Plan. Council reviewed the City’s draft 2018 Strategic Plan at a meeting on March 3, 2018. Staff incorporated the input provided by Council into the final version sent to Council on April 12, 2018. The 2018 Strategic Plan document is an integral input to the City’s Budgeting for Outcomes (BFO) process. As was done in 2016, Council has asked to formally adopt the 2018 Strategic Plan. It reflects the City’s Strategic Objectives, priorities and focus over the next 3-5 years and is used as a foundation document within other efforts across the City. City of Fort Collins Page 8 17. First Reading of Ordinance No. 058, 2018, Appropriating Prior Year Reserves in the General Fund and the Fort Collins Urban Renewal Authority Fund and Authorizing the Transfer of Appropriations from the General Fund and the Fort Collins Urban Renewal Authority Fund into the Capital Project Fund for the Poudre River Whitewater Park Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program and Transferring Appropriations in the Storm Drainage Fund from the Boxelder Creek Outfall Project and the Remington Street Outfall Project to the Capital Project Fund for the Poudre River Whitewater Park Project. (staff: Kurt Friesen; 10 minute staff presentation; 45 minute discussion) The purpose of this item is to appropriate additional funding for the Poudre River Whitewater Park project. The Whitewater Park will be located south of Vine Drive between College Avenue and the BNSF Railroad. Design and permitting for the project are nearly complete, with construction anticipated to begin Summer 2018, and the project complete in Summer 2019. There is sufficient funding available for a minimum, base project. To realize the full vision of the project, as outlined in the 2014 Poudre River Downtown Master Plan, approximately $2M of additional funds are needed.  CONSIDERATION OF CITIZEN-PULLED CONSENT ITEMS  OTHER BUSINESS A. Possible consideration of the initiation of new ordinances and/or resolutions by Councilmembers (Three or more individual Councilmembers may direct the City Manager and City Attorney to initiate and move forward with development and preparation of resolutions and ordinances not originating from the Council's Policy Agenda or initiated by staff.)  ADJOURNMENT A. Council will consider a motion to adjourn to 7:30 p.m., Tuesday, April 24, 2018, or as soon thereafter as the Council has completed its work session, scheduled to begin at 6:00 p.m. Every Council meeting will end no later than 10:30 p.m., except that: (1) any item of business commenced before 10:30 p.m. may be concluded before the meeting is adjourned and (2) the City Council may, by majority vote, extend a meeting until no later than 12:00 a.m. for the purpose of considering additional items of business. Any matter which has been commenced and is still pending at the conclusion of the Council meeting, and all matters scheduled for consideration at the meeting which have not yet been considered by the Council, will be continued to the next regular Council meeting and will be placed first on the discussion agenda for such meeting. PROCLAMATION WHEREAS, volunteers can connect with local community service opportunities through hundreds of community service organizations; and WHEREAS, individuals and communities are at the center of social change, discovering their power to make a difference; and WHEREAS, during this week, all over the nation, service projects will be performed and volunteers recognized for their commitment to service; and WHEREAS, our country’s volunteer and national service member force of more than 63 million is a great treasure; and WHEREAS, April is a month for volunteers, with the occurrences of National Service Recognition Day, CSUnity, Earth Day, and United Way’s National Volunteer Month; and WHEREAS, Fort Collins has the 6 th largest volunteer rate of any mid-sized city in the country at 38%; and WHEREAS, volunteers are vital to our future as a caring and productive nation. NOW, THEREFORE, I, Wade Troxell, Mayor of Fort Collins do hereby proclaim April 15-21, 2018 as NATIONAL VOLUNTEER WEEK in Fort Collins, and urge my fellow citizens to volunteer in their respective communities. By volunteering and recognizing those who serve, we can come together to make a difference. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the City of Fort Collins this 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _________________________________ City Clerk Packet Pg. 9 PROCLAMATION WHEREAS, in 1872 more than a million trees were planted in Nebraska to celebrate the first Arbor Day, which is now observed throughout the nation and the world; and WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community as well as help conserve energy use by shading and cooling buildings and pavement; and WHEREAS, trees can reduce the erosion of our precious topsoil, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen, provide habitat for wildlife and can help offset the greenhouse effect by turning carbon dioxide, the primary cause of global warming, into life-giving oxygen; and WHEREAS, Fort Collins has been recognized as a Tree City USA by the National Arbor Day Foundation for 40 years; and WHEREAS, the City wishes to recognize Kruse Elementary School, which has been selected as the Arbor Day School site for this year’s tree planting ceremony to be held on April 20; and WHEREAS, the City also wishes to recognize the Platte River Power Authority for maintaining a strong commitment to the environment when planning new sources of electricity whether through wind power, hydroelectricity, or planting trees; and WHEREAS, the Platte River Power Authority focuses on the future through green-tinted glasses and has given the City $1,750 to purchase the trees that will be planted for Arbor Day. NOW, THEREFORE, I, Wade Troxell, Mayor of the City of Fort Collins, do hereby proclaim April 20, 2018 as ARBOR DAY in Fort Collins and urge all citizens to support efforts to protect our trees and woodlands and to support our city’s urban forestry program by planting trees for present and future generations. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the City of Fort Collins this 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _________________________________ City Clerk Packet Pg. 10 PROCLAMATION WHEREAS, music is an important element in the creative fabric that envelops Fort Collins; and WHEREAS, local musicians work hard to provide entertainment for people from all walks of life, and helps to bring about a better quality of life in those who experience it; and WHEREAS, musicians help stimulate the local economy by bringing citizens out of their homes and into the community where they enjoy the arts in relaxed settings and spend money at local establishments; and WHEREAS, more and more musicians in Northern Colorado are gaining national recognition for the music that they have created here, and have inspired musicians from many other parts of the world to come to Fort Collins to experience what makes this city so special; and WHEREAS, local music brings our community together to celebrate creativity and diversity. NOW, THEREFORE, I, Wade Troxell, Mayor of the City of Fort Collins, do hereby declare my appreciation to the musicians and music lovers in this city and proclaim April 2018 as LOCAL MUSIC APPRECIATION MONTH and I urge all citizens to join me in recognizing the great contributions made by local musicians to help make Fort Collins and important cultural center. IN WITNESS WHEREOF, I have set my hand and the seal of the City of Fort Collins this 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _________________________________ City Clerk Packet Pg. 11 PROCLAMATION WHEREAS, May 19, 2018 is the seventh National Kids to Parks Day, organized and launched by the National Park Trust; and WHEREAS, National Kids to Parks Day empowers kids and encourages families to get outdoors and visit America’s parks; and WHEREAS, it is important to introduce a new generation to our local and national parks; and WHEREAS, we should encourage children to lead a more active lifestyle to combat the issues of childhood obesity, diabetes mellitus, hypertension and hypercholesterolemia; and WHEREAS, Kids to Parks Day is open to all children and adults across our community to encourage a large and diverse group of participants; and WHEREAS, Kids to Parks Day will broaden children’s appreciation for nature and the outdoors; and WHEREAS, Fort Collins has 42 neighborhood parks and seven community parks, including Twin Silo Park, the City’s newest community park, that all are open for children to run and play. NOW, THEREFORE, I, Wade Troxell, Mayor of the City of Fort Collins, do hereby proclamation May 19, 2018 as KIDS TO PARKS DAY and I urge our citizens to take the children in their lives to a neighborhood or community park. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the City of Fort Collins this 17 th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _________________________________ City Clerk Packet Pg. 12 Agenda Item 1 Item # 1 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Delynn Coldiron, City Clerk SUBJECT Consideration and Approval of the Minutes of the March 6, March 20 and April 3, 2018 Regular Council Meetings. EXECUTIVE SUMMARY The purpose of this item is to approve the minutes from the March 6, March 20 and April 3, 2018, Regular Council meetings. ATTACHMENTS 1. March 6, 2018 (PDF) 2. March 20, 2018 (PDF) 3. April 3, 2018 (PDF) 1 Packet Pg. 13 City of Fort Collins Page 189 March 6, 2018 COUNCIL OF THE CITY OF FORT COLLINS, COLORADO Council-Manager Form of Government Regular Meeting – 6:00 PM • ROLL CALL PRESENT: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens Staff Present: Atteberry, Daggett, Coldiron • AGENDA REVIEW: CITY MANAGER City Manager Atteberry stated Council will not be considering a motion to go into Executive Session. • CITIZEN PARTICIPATION Eric Sutherland discussed Item No. 13, Resolution 2018-023 Making Findings of Fact and Conclusions of Law Regarding the Appeal of the Planning and Zoning Board’s Decision Approving the Johnson Drive Apartments Project Development Plan PDP170034, opposing Council’s upholding of the Planning and Zoning Board decision. He showed photographs of dumpsters at various projects around the city. Brian Dwyer stated he will be negatively impacted by the Johnson Drive Apartments and stated it is disappointing the development standards are so low. He questioned why the Planning and Zoning Board did not impose any conditions on the development that would mitigate the effect of construction activity. Caitlin Young stated we all have a duty to preserve the ecological virtue of our resident land. She asked Council to donate biodegradable bags for trash collection, utility gloves for sanitation, and grabbers for hard-to-reach rubbish. She suggested regular trash collection days be scheduled. Colin Garfield commended the City for broadband meetings and discussed the broadband efforts nationwide. Kathleen Benedict, Poudre National Heritage Area Executive Director, discussed the Heritage Area and its partnership with the City. Stacy Lynne discussed the Sign Code update and stated the definition of the City’s aesthetic values does not exist. She questioned what problem the City is trying to fix with the Sign Code update and why business owners were excluded from the Sign Code update process. George Grossman, Happy Lucky’s Teahouse, thanked Council and City staff for completing the Walnut Street project early. He reflected on his experience with the closure and encouraged the City to follow through on getting all City departments to work together to minimize the financial burdens that befall small businesses during these projects. 1.1 Packet Pg. 14 Attachment: March 6, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 6, 2018 City of Fort Collins Page 190 Dan Dugal suggested Council reallocate funds from the study of a fire pit ban to something more meaningful. • CITIZEN PARTICIPATION FOLLOW-UP Mayor Troxell summarized citizen comments. Councilmember Cunniff stated citizens can have the biggest impact on Land Use Code and City Code regulations during update processes. He encouraged Ms. Young to follow up with the City Manager regarding grants for clean-up days. He stated he has received multiple emails requesting fire pit regulations; therefore, a study of public thoughts on the issue is necessary. Councilmember Overbeck thanked Ms. Benedict for speaking. Mayor Pro Tem Horak discussed a meeting he and others had with Ms. Lynne and stated Councilmembers have received concerns regarding fire pits for years. • CONSENT CALENDAR Eric Sutherland withdrew Item No. 4, Items Relating to Marijuana Licensing, No. 11, Resolution 2018-020 Removing the Condition Regarding Blockage of the Roadway Connection Contained in Resolution 2016-019 Regarding the Appeal of Capstone Cottages Project Development Plan, PDP 14004, and No. 12, Items Relating to Appointing Temporary Judges and Authorizing the Execution of Employment Agreements, from the Consent Agenda. Mayor Pro Tem Horak made a motion, seconded by Councilmember Overbeck, to adopt and approve all items not withdrawn from the Consent Agenda. RESULT: CONSENT AGENDA ADOPTED [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Bob Overbeck, District 1 AYES: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens 1. Consideration and Approval of the Minutes of the February 6, 2018 Regular Council Meeting and the February 13, 2018 Adjourned Council Meeting. (Adopted) The purpose of this item is to approve the minutes from the February 6, 2018, Regular Council Meeting and the February 13, 2018, Adjourned Council Meeting. 2. Second Reading of Ordinance No. 032, 2018, Appropriating Prior Year Reserves in the Transportation Fund for Regional Contribution to Larimer County for North I-25 Improvements. (Adopted) This Ordinance, unanimously adopted on First Reading on February 20, 2018, appropriates Transportation Reserve funds in the amount of $453,158 to be remitted to Larimer County as part of an annual (five-year span) regional contribution of local matching funds for CDOT’s North I-25 Improvements Project. With Resolution 2016-077, Council authorized an intergovernmental agreement with Larimer County and participating local agencies, including the City, to contribute local matching funds for this purpose. This is the second annual installment of these payments to Larimer County. Local matching fund commitments accelerate the improvements to I-25 in Northern Colorado. 1.1 Packet Pg. 15 Attachment: March 6, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 6, 2018 City of Fort Collins Page 191 3. Second Reading of Ordinance No. 033, 2018, Appropriating Unanticipated Revenue in the General Fund for a Housing Catalyst PILOT Refund. (Adopted) This Ordinance, unanimously adopted on First Reading on February 20, 2018, appropriates unanticipated revenue in the General Fund to be remitted to the Fort Collins Housing Authority to fund affordable housing and related activities. 4. Second Reading of Ordinance No. 036, 2018, Declaring Certain City-Owned Property on East Vine Drive as Road Right-of-Way. (Adopted) This Ordinance, unanimously adopted on First Reading on February 20, 2018, declares a strip of property owned by the City as road right-of-way via the proposed Poudre River Whitewater Park Plat, as well as to authorize the City Manager to sign said plat. The City owns parcels of property located in the 100 and 200 blocks of East Vine Drive, and is finalizing documentation to acquire one remaining parcel. The parcels are part of the future Whitewater Park and include two parcels which were originally acquired by Natural Areas and Stormwater. The City of Fort Collins Parks and Engineering Departments are working in tandem to coordinate improvements to Vine Drive that will accommodate visitor traffic to the Whitewater Park. Construction on this project is anticipated to begin in this summer and will be completed summer 2019. This Ordinance officially establishes the portion needed for Vine Drive on the City’s property as public road right-of-way and authorizes the City Manager to dedicate such right-of-way through execution of the plat. 5. Second Reading of Ordinance No. 037, 2018, Amending Article XIII of Chapter 23 of the Code of the City of Fort Collins Regarding the Land Bank Program. (Adopted) This Ordinance, unanimously adopted on First Reading on February 20, 2018, amends City Code to add flexibility to the Land Bank Program, broaden the income levels of targeted populations and to allow mixed-use beyond solely residential affordable housing when requested by the City. 6. First Reading of Ordinance No. 038, 2018, Establishing Rental Rates and Delivery Charges for Use of Water Available Under the City's Raw Water Interests for 2018 Through March 2021. (Adopted) The purpose of this item is to obtain City Council approval for the proposed formula-based and fixed rates and charges for rental and delivery of Utilities’ raw water supplies for three years: 2018, 2019, and 2020. This would be a change from the historical practice of having rates and charges approved for one year at a time. Staff has utilized the proposed formulas to set rates and charges since 2015. Staff is recommending a reduced rental rate of $400/acre-foot for fully consumable water (down from $600/acre-foot) to reflect market conditions and recognize Utilities’ increased availability of these supplies. The rates and charges would be effective through March 2021, to address the gap between the end of 2020 and anticipated Council approval of new rates and charges in early 2021. 7. First Reading of Ordinance No. 039, 2018, Authorizing the Lease of City-Owned Property Located at 211 South Bryan Avenue to the Fort Collins Baseball Club, Inc. (Adopted) The purpose of this item is to obtain approval for a lease of City-owned property located at 211 South Bryan Avenue to the non-profit corporation Fort Collins Baseball Club (FCBC). FCBC provides recreational programs to citizens and non-profit organizations. FCBC is requesting a less than market lease rate of $25 per year for a period of up to 25 years (10-year lease with 3 five-year extensions at the City’s option). 8. First Reading of Ordinance No. 040, 2018, Declaring Certain City-Owned Property at Arapaho Bend Natural Area as Road Right-of-Way. (Adopted) The purpose of this item is to convert approximately 0.105 acres of Arapaho Bend Natural Area to road right-of-way. The City intends to construct road and intersection improvements, relocate utilities, and fully signalize the intersection of Harmony Road and Strauss Cabin Road. The project will install 1.1 Packet Pg. 16 Attachment: March 6, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 6, 2018 City of Fort Collins Page 192 southbound left and right turn lanes, pork chop islands, and Americans with Disabilities Act (ADA) accessible sidewalk connections. 9. First Reading of Ordinance No. 041, 2018, Authorizing the Conveyance of an Electric Line Easement on City Property at Soaring Vista Natural Area to the City of Loveland. (Adopted) The purpose of this item is to authorize conveyance of an electric line easement to the City of Loveland on Soaring Vista Natural Area. The line is an extension of a project approved by City Council in August 2016 on the Northern Colorado Regional Airport property. The electric utility line currently extends from Loveland’s Crossroads Substation at Boyd Lake Road north to County Road 30. The underground utility line is intended to extend east along County Road 30 to Interstate 25. The expanded utility service is needed to serve growing development in the area. The 25- foot wide easement will run under the Natural Area for approximately 688 linear feet - totaling 17,204 square feet or 0.40 acres. 10. Resolution 2018-023 Making Findings of Fact and Conclusions of Law Regarding the Appeal of the Planning and Zoning Board’s Decision Approving the Johnson Drive Apartments Project Development Plan PDP170034. (Adopted) The purpose of this item is to make Findings of Fact and Conclusions of Law regarding the appeal (“Appeal”) of the Planning and Zoning Board’s Decision Approving the Johnson Drive Apartments Project Development Plan PDP 170034. • CONSENT CALENDAR FOLLOW-UP Mayor Pro Tem Horak commented on Item No. 7, First Reading of Ordinance No. 038, 2018, Establishing Rental Rates and Delivery Charges for Use of Water Available Under the City's Raw Water Interests for 2018 Through March 2021, as being a good news item allowing additional predictability for agricultural interests. • STAFF REPORTS Emily Allen, Senior City Planner for Neighborhoods, reported on Neighborhood Connections and the Vibrant Neighborhoods Grant. She stated the goals of Neighborhood Connections related to getting neighbors connected within neighborhoods, across neighborhoods, and with City services. Allen discussed the 2016-2017 pilot program and noted the Neighborhood Connections program is free and offers free core programming. Through the Vibrant Neighborhoods Grant, $300,000 is available for various neighborhood activities and programs. City Manager Atteberry thanked Allen for her service to the City and welcomed Marcy Yoder, the new Neighborhood Services Manager. Mayor Troxell asked how neighborhoods that wish to participate are captured. Allen replied broad outreach occurs, as well as more specific outreach with those who have made contacts with Neighborhood Services. Councilmember Overbeck commended Allen on her work. Joe Olson, City Traffic Engineer, stated the most fatal crashes ever in Fort Collins occurred in 2017 and that increase cannot be accounted for by population or vehicle miles travelled increases. The increase does, however, match with state and national trends. Olson discussed the locations 1.1 Packet Pg. 17 Attachment: March 6, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 6, 2018 City of Fort Collins Page 193 of the fatal crashes and noted commonalities include speeding, young drivers, alcohol and drugs, and vulnerable road users. Councilmember Cunniff asked if the impact of arterial and collector design on speed is being examined and if that will influence future design. Olson replied that is part of the City Plan update and is constantly evolving. Councilmember Cunniff asked if more red-light cameras are being considered. Olson replied that is not being considered currently; however, intersections where crashes occur because of red-light running are being addressed with other tactics. Mayor Pro Tem Horak discussed the importance of seat belt use. Councilmember Cunniff discussed the importance of getting accurate counts of injury data. City Manager Atteberry stated patrol officers are coordinated directly with Traffic Operations to identify high-accident sites. Mayor Troxell noted the low number of bicycle crashes and asked if protected bike lanes have influenced that number. Olson replied those numbers are trending downward and attributes that to engineering, education, and enforcement efforts. • COUNCILMEMBER REPORTS Councilmember Cunniff reported on the Election Code Committee meeting and noted those meetings will be regularly scheduled for the next several months. Mayor Troxell reported on Start Up Art Up week and noted there will not be a work session next week due to the National League of Cities meeting in Washington, D.C. Mayor Pro Tem Horak reported on a visit to Webber Middle School for a screening of the movie “Chasing Coral” and a visit to Linton Elementary School for a read-a-thon. • DISCUSSION ITEMS 11. Items Relating to Funding Improvements to the I-25/Prospect Interchange. (Adopted) A. Resolution 2018-024 Approving and Authorizing the Execution of a Binding Agreement Pertaining to Development of Interstate Highway 25 and Prospect Road Interchange and the Related Capital Pledge Agreement. B. Resolution 2018-025 Approving the Service Plan for the I-25/Prospect Interchange Metropolitan District. C. Resolution 2018-026 Approving the Consolidated Service Plan for the SW Prospect I-25 Metropolitan District Nos. 1-7. D. Resolution 2018-027 Approving the Consolidated Service Plan for the Gateway at Prospect Metropolitan District Nos. 1-7. E. Resolution 2018-028 Approving the Consolidated Service Plan for the Rudolph Farms Metropolitan District Nos. 1-6. 1.1 Packet Pg. 18 Attachment: March 6, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 6, 2018 City of Fort Collins Page 194 The purpose of this item is to consider several actions related to the financing of the Prospect/I-25 Interchange financing and partnership. City staff is working with Colorado Department of Transportation (CDOT), Town of Timnath, and property owners/developers adjacent to the interchange of Interstate 25 (I-25) and Prospect Road to develop a funding partnership allowing CDOT to improve the interchange. This interchange is a key gateway entrance into Fort Collins and the Town of Timnath. It connects to a primary arterial route into and out of the communities. Improving the interchange will help alleviate congestion and improve safety. The I-25/Prospect interchange is old and aging infrastructure not designed to handle the urban level of traffic currently experienced. There are significant financial benefits to partnering on the interchange for all parties involved. CDOT agrees to pay for $12 million (half of the base cost) of the interchange. Timnath, Fort Collins and private interests will pay the balance of $19 million. City of Fort Collins’ share of the $19 million is approximately $8.1 million. Total cost of the improved interchange is estimated at $31 million. There is a potential savings of $7 million in improvement costs if the project can be included in the efficiencies of the overall I-25 corridor project. The actions presented as part of this item implement the partnership between the City and the property owners specifically through an overlay metro district as well as metro districts for the individual corner and developments. City Manager Atteberry noted this item is consistent with the memorandum of understanding approved on January 2 to create a partnership that funds a significant portion of regional infrastructure. The partnership uses metro district financing to fund up to $8.25 million from adjacent property owners. Mark Jackson, Planning, Development, and Transportation Assistant Director, discussed the history of the project and cost share breakdown for the project. Josh Birks, Economic Health Director, outlined the details of the full project’s funding. Following tonight’s consideration, the next step is to bring forward an IGA with the Town of Timnath to clarify its contribution, as well as starting construction later this summer. Eric Sutherland stated there is skepticism about the willingness of metro districts to fulfill promises to fund I-25 improvements. He stated the City is relying upon a form of relief, specific performance, that is unavailable under Colorado law, in the event of non-payment by the interchange district. Councilmember Cunniff questioned if moving forward with this debt plan results in a prioritization choice between this and other debt-financed projects being contemplated, specifically the Vine and Lemay overpass and the Police Training Facility. Mike Beckstead, Chief Financial Officer, stated the three projects, including those mentioned by Councilmember Cunniff, will be discussed and he noted they do not all mature at the same time. Councilmember Cunniff asked City Manager Atteberry if this project should be number one or two on the list of debt-serviced projects. City Manager Atteberry replied in the affirmative and stated this project has a significant leverage opportunity. Councilmember Cunniff requested an outline of the process should the partners default. Dee Wisor, outside counsel, stated there are remedies available to the City under state law in the event of a default. 1.1 Packet Pg. 19 Attachment: March 6, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 6, 2018 City of Fort Collins Page 195 Councilmember Cunniff stated he likes the current metro district policy because it requires this level of discussion about anything straying outside the policy. Mayor Pro Tem Horak asked how taxpayers are protected in this arrangement. City Attorney Daggett replied the special district statute gives a jurisdiction, such as the City, that is approving a service plan, certain ability to enforce the terms of that service plan. Mayor Pro Tem Horak made a motion, seconded by Councilmember Overbeck, to adopt Resolution 2018-024. Councilmember Cunniff stated he would reluctantly support the motion and expressed concern about the number of debt projects coming forth. He stated the cost reductions of this project are a significant benefit to taxpayers if it goes as planned. Mayor Pro Tem Horak stated this investment makes sense for Fort Collins given dramatic return on investment. Mayor Troxell supported the leverage and partnerships in this project. RESULT: RESOLUTION 2018-024 ADOPTED [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Bob Overbeck, District 1 AYES: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens Mayor Pro Tem Horak made a motion, seconded by Councilmember Overbeck, to adopt Resolution 2018-025. Yeas: Troxell, Cunniff, Overbeck, Summers and Horak. Nays: none. RESULT: RESOLUTION 2018-025 ADOPTED [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Bob Overbeck, District 1 AYES: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens Mayor Pro Tem Horak made a motion, seconded by Councilmember Overbeck, to adopt Resolution 2018-026. RESULT: RESOLUTION 2018-026 ADOPTED [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Bob Overbeck, District 1 AYES: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens Mayor Pro Tem Horak made a motion, seconded by Councilmember Overbeck, to adopt Resolution 2018-027. 1.1 Packet Pg. 20 Attachment: March 6, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 6, 2018 City of Fort Collins Page 196 RESULT: RESOLUTION 2018-027 ADOPTED [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Bob Overbeck, District 1 AYES: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens Mayor Pro Tem Horak made a motion, seconded by Councilmember Overbeck, to adopt Resolution 2018-028. Mayor Pro Tem Horak expressed appreciation for the private partners and the partnership with Timnath. RESULT: RESOLUTION 2018-028 ADOPTED [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Bob Overbeck, District 1 AYES: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens • CONSIDERATION OF CITIZEN-PULLED CONSENT ITEMS 12. Items Relating to Marijuana Licensing. (Adopted as Amended on Second Reading) A. Second Reading of Ordinance No. 034, 2018, Amending Article XVI of Chapter 15 of the Code of the City of Fort Collins Regulating Medical Marijuana Businesses to Align Medical Marijuana Code Provisions to State Law, Rules and Regulations. B. Second Reading of Ordinance No. 035, 2018, Amending Article XVII of Chapter 15 of the Code of the City of Fort Collins Regulating Retail Marijuana Businesses to Align Retail Marijuana Code Provisions to State Law, Rules and Regulations. These Ordinances, unanimously adopted on First Reading on February 20, 2018, amend the City Code to align medical marijuana provisions in the City Code to the state regulations and make similar updates to the retail marijuana licensing provisions. Ordinance No. 035, 2018, relating to Retail Marijuana licensing, has been amended on Second Reading by adding to the definition of “Retail Marijuana Establishment Operator” that it is also known as a “Retail Marijuana Business Operator” in the state law. The terms are used interchangeably in state law. Eric Sutherland stated voters cannot allow something that is prohibited by the City Charter without first changing the Charter. Greg Steinberg, Growcentia, stated his company’s ability to improve products and ensure quality control is dependent on this decision. Max Poling, Infinite Wellness Center, supported the item and stated moving forward with state regulation adoptions is ideal. Mayor Troxell noted this item is not to update old laws but rather would put Fort Collins into alignment with some of the state statutes that have changed over the years. 1.1 Packet Pg. 21 Attachment: March 6, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 6, 2018 City of Fort Collins Page 197 Councilmember Cunniff stated he does not believe this action would violate the City Charter. Mayor Pro Tem Horak made a motion, seconded by Councilmember Cunniff, to adopt Ordinance No. 034, 2018, on Second Reading. RESULT: ORDINANCE NO. 034, 2018, ADOPTED ON SECOND R [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Ross Cunniff, District 5 AYES: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens Mayor Pro Tem Horak made a motion, seconded by Councilmember Cunniff, to adopt Ordinance No. 035, 2018, on Second Reading. RESULT: ORDINANCE NO. 035, 2018, ADOPTED AS AMENDED ON SECOND R [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Ross Cunniff, District 5 AYES: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens 13. Resolution 2018-020 Removing the Condition Regarding Blockage of the Roadway Connection Contained in Resolution 2016-019 Regarding the Appeal of Capstone Cottages Project Development Plan, PDP 14004. (Adopted) The purpose of this item is to seek approval by Council of the removal of barriers in order to allow one- way southbound vehicular traffic via a connection built by Capstone Cottages apartment project. The connection is currently restricted to bikes/pedestrians unless further action is taken by Council. 42% of the households have provided input with 74% in support of opening the connection for vehicles. Eric Sutherland questioned why this change was not contemplated in coordination with development review of the Capstone project and in compliance with Land Use Code Section 3.2.2, which requires connectivity between developments. Leanna Vargas discussed traffic issues in the area and requested this street be opened. Councilmember Overbeck commended the City for the neighborhood engagement. Mayor Pro Tem Horak made a motion, seconded by Councilmember Cunniff, to adopt Resolution 2018-020. Councilmember Cunniff stated this is a success of the City’s processes. RESULT: RESOLUTION 2018-020 ADOPTED [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Ross Cunniff, District 5 AYES: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens 1.1 Packet Pg. 22 Attachment: March 6, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 6, 2018 City of Fort Collins Page 198 14. Items Relating to Appointing Temporary Judges and Authorizing the Execution of Employment Agreements. (Adopted) A. Resolution 2018-021 Appointing Lisa D. Hamilton-Fieldman as Temporary Judge and Authorizing the Execution of an Employment Agreement. B. Resolution 2018-022 Appointing David Ayraud as Temporary Judge and Authorizing the Execution of an Employment Agreement. The purpose of this item is to appoint Lisa D. Hamilton-Fieldman and David Ayraud as temporary judges to hear civil cases filed in Fort Collins Municipal Court. The City Charter provides for the appointment of temporary judges to serve as City Council determines is necessary. Chief Judge Kathleen M. Lane recommends that Ms. Hamilton-Fieldman and Mr. Ayraud be appointed as Temporary Judges to handle such cases as assigned by the Chief Judge. Eric Sutherland objected to the service plan agreements in writing and discussed David Ayreud’s response to his request for public records pertaining to the Boxelder Stormwater Authority. He stated there is a conflict of interest associated with having an employee of the office of the Larimer County Attorney sitting on the Municipal Court bench. Mayor Pro Tem Horak made a motion, seconded by Councilmember Cunniff, to adopt Resolution 2018-021. Mayor Troxell stated both candidates are very qualified. RESULT: RESOLUTION 2018-021 ADOPTED [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Ross Cunniff, District 5 AYES: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens Mayor Pro Tem Horak made a motion, seconded by Councilmember Summers, to adopt Resolution 2018-022. Mayor Pro Tem Horak asked Judge Lane why she recommended Mr. Ayreud for this position. Judge Lane replied the interview panel agreed these two were the best candidates. She commented on Mr. Ayreud’s experience and stated she does not foresee conflict of interest issues. Mayor Troxell noted Mr. Sutherland left prior to the conclusion of the item. RESULT: RESOLUTION 2018-022 ADOPTED [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Ross Cunniff, District 5 AYES: Summers, Overbeck, Troxell, Cunniff, Horak ABSENT: Martinez, Stephens • OTHER BUSINESS 1.1 Packet Pg. 23 Attachment: March 6, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 6, 2018 City of Fort Collins Page 199 Mayor Pro Tem Horak requested staff provide an update on the underground utility replacement near Library Park, including preemptive outreach. City Manager Atteberry stated staff learned from the Walnut Street process and stated they will provide an update on the Library Park process. • ADJOURNMENT The meeting adjourned at 8:01 PM. ______________________________ Mayor ATTEST: ________________________________ City Clerk 1.1 Packet Pg. 24 Attachment: March 6, 2018 (6685 : minutes-3/6, 3/20, 4/3) City of Fort Collins Page 200 March 20, 2018 COUNCIL OF THE CITY OF FORT COLLINS, COLORADO Council-Manager Form of Government Regular Meeting – 6:00 PM • ROLL CALL PRESENT: Martinez, Stephens, Summers, Overbeck, Cunniff, Horak ABSENT: Troxell Staff Present: Atteberry, Daggett, Coldiron • AGENDA REVIEW: CITY MANAGER City Manager Atteberry stated there were no changes to the published agenda. • CITIZEN PARTICIPATION Caitlin Young discussed issues with the three-unrelated ordinance. She stated group housing can aid in community goals such as ride sharing. She suggested those wanting to live in a group setting could apply for an exemption to the ordinance and be required to meet certain standards to maintain that exemption. Forrest Carlson agreed with Ms. Young and discussed his willingness to work with the upcoming City Plan update groups in light of his role as the owner of Copia Permaculture. He stated he would like to create a presentation on permaculture for the City Plan efforts. Stacy Lynne stated business owners in Fort Collins are being excluded from meetings about the Sign Code update. She played audio clips from a February 1, 2018 Sign Code meeting and stated the process has not been transparent. John Anderson stated the City needs to act against fracking given the citizen vote. He opposed the use of the term “wasteshed” and stated the three-unrelated ordinance goes against constitutional rights. Adam Lowell supported Ms. Young and her statements. He stated the three-unrelated ordinance goes against civil liberties and unfairly targets lower-income residents. Kathleen Benedict, Poudre National Heritage Area Executive Director, thanked Council and staff for participating in the On the Trail to Health, Heritage, and Happiness wellness program. She announced the Poudre Pour event on March 31. • CITIZEN PARTICIPATION FOLLOW-UP Mayor Pro Tem Horak summarized the citizen comments and requested staff input regarding the Sign Code issues. City Manager Atteberry stated he would be willing to sit down with Ms. Lynne to discuss her concerns and will provide an update in writing to the Council. He noted the work session on the topic is next Tuesday. Councilmember Overbeck suggested Mr. Carlson meet with staff to discuss citizen input options for the City Plan update. 1.2 Packet Pg. 25 Attachment: March 20, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 20, 2018 City of Fort Collins Page 201 Councilmember Martinez thanked Ms. Benedict for her comments and requested staff look at the three-unrelated ordinance issues. Mayor Pro Tem Horak noted ASCSU, CSU Administration, City representatives, and Board of Realtors representatives, are participating in a conversation on the topic. Councilmember Cunniff stated he hears from constituents regarding the benefits of the three- unrelated ordinance as well. • CONSENT CALENDAR Councilmember Cunniff withdrew Item No. 10, Resolution 2018-030 Approving an Intergovernmental Agreement with the Fort Collins Urban Renewal Authority for the Authority's Contribution of Funds to the City's Whitewater Park Project for Public Improvements, from the Consent Agenda. Councilmember Cunniff made a motion, seconded by Councilmember Overbeck, to adopt and approve all items not withdrawn from the Consent Agenda. RESULT: CONSENT AGENDA ADOPTED [UNANIMOUS] MOVER: Ross Cunniff, District 5 SECONDER: Bob Overbeck, District 1 AYES: Martinez, Stephens, Summers, Overbeck, Cunniff, Horak ABSENT: Troxell 1. Consideration and Approval of the Minutes of the February 20, 2018 Regular Meeting and the February 27, 2018 Adjourned Meeting. (Adopted) The purpose of this item is to approve the minutes from the February 20, 2018 Regular Council meeting and the February 27, 2018 Adjourned Council meeting. 2. Second Reading of Ordinance No. 038, 2018, Establishing Rental Rates and Delivery Charges for Use of Water Available Under the City's Raw Water Interests for 2018 Through March 2021. (Adopted) This Ordinance, unanimously adopted on First Reading on March 6, 2018, approves proposed formula-based and fixed rates and charges for rental and delivery of Utilities’ raw water supplies for three years: 2018, 2019, and 2020. This would be a change from the historical practice of having rates and charges approved for one year at a time. Staff has utilized the proposed formulas to set rates and charges since 2015. Staff is recommending a reduced rental rate of $400/acre-foot for fully consumable water (down from $600/acre-foot) to reflect market conditions and recognize Utilities’ increased availability of these supplies. The rates and charges would be effective through March 2021, to address the gap between the end of 2020 and anticipated Council approval of new rates and charges in early 2021. 3. Second Reading of Ordinance No. 039, 2018, Authorizing the Lease of City-Owned Property Located at 211 South Bryan Avenue to the Fort Collins Baseball Club, Inc. (Adopted) This Ordinance, unanimously adopted on First Reading on March 6, 2018. approves a lease of City- owned property located at 211 South Bryan Avenue to the non-profit corporation Fort Collins Baseball Club (FCBC). FCBC provides recreational programs to citizens and non-profit organizations. FCBC is requesting a less than market lease rate of $25 per year for a period of up to 25 years (10-year lease with 3 five-year extensions at the City’s option). 1.2 Packet Pg. 26 Attachment: March 20, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 20, 2018 City of Fort Collins Page 202 4. Second Reading of Ordinance No. 040, 2018, Declaring Certain City-Owned Property at Arapaho Bend Natural Area as Road Right-of-Way. (Adopted) This Ordinance, unanimously adopted on First Reading on March 6, 2018, converts approximately 0.105 acres of Arapaho Bend Natural Area to road right-of-way. The City intends to construct road and intersection improvements, relocate utilities, and fully signalize the intersection of Harmony Road and Strauss Cabin Road. The project will install southbound left and right turn lanes, pork chop islands, and Americans with Disabilities Act (ADA) accessible sidewalk connections. 5. Second Reading of Ordinance No. 041, 2018, Authorizing the Conveyance of an Electric Line Easement on City Property at Soaring Vista Natural Area to the City of Loveland. (Adopted) This Ordinance, unanimously adopted on First Reading on March 6, 2018, authorizes conveyance of an electric line easement to the City of Loveland on Soaring Vista Natural Area. The line is an extension of a project approved by City Council in August 2016 on the Northern Colorado Regional Airport property. The electric utility line currently extends from Loveland’s Crossroads Substation at Boyd Lake Road north to County Road 30. The underground utility line is intended to extend east along County Road 30 to Interstate 25. The expanded utility service is needed to serve growing development in the area. The 25- foot wide easement will run under the Natural Area for approximately 688 linear feet - totaling 17,204 square feet or 0.40 acres. 6. First Reading of Ordinance No. 042, 2018, Appropriating Unanticipated Revenue Received From the Estate of Marjorie J. McTaggart in the Recreation Fund to be Paid to the Fort Collins Senior Center Endowment Fund For Use to Benefit the Senior Center. (Adopted) The purpose of this item is to recognize receipt of and appropriate a gift from the Estate of Marjorie J. McTaggart for the Fort Collins Senior Center in the amount of $38,581.00. 7. First Reading of Ordinance No. 043, 2018, Appropriating Unanticipated Revenue into the Capital Project Fund for the North College Improvements Project – Canal to State Highway 1 and for Transfer from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program. (Adopted) The purpose of this item is to appropriate unanticipated revenue in the amount of $156,144 into the Capital Project Fund for the North College Improvements Project-Canal to State Highway 1. Funds to be appropriated were collected as a payment-in-lieu of frontage improvement obligations from a recent development near the Project location. After this appropriation, the total appropriated funding for the Project will be approximately $2.35 million. 8. First Reading of Ordinance No. 044, 2018, Appropriating Prior Year Reserves in the General Fund for Waste Reduction and Diversion Projects Approved as Part of the Waste Innovation Program. (Adopted) The purpose of this item is to move $111,000 accumulated during 2017 in the Waste Innovation Fund account into the City’s General Fund account for approved projects to develop new organizational processes that enable departments to divert more waste material from landfill disposal. 9. Resolution 2018- 029 Approving an Exception to the Use of a Competitive Process for an Enterprise License Agreement with ESRI for GIS Software. (Adopted) The purpose of this item is to request an exception to the use of a competitive bid or proposal process for the purchase of a three-year Enterprise License Agreement (ELA) from ESRI, as the alternative is contrary to the City’s best interests. ESRI’s suite of Geographic Information System (GIS) software products are used throughout the City by many departments. The software and its data are integral to several other software solutions. The ELA is a cost-effective approach that allows for an unlimited number of users to make use of this software and also provides for access to future upgrades, updates 1.2 Packet Pg. 27 Attachment: March 20, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 20, 2018 City of Fort Collins Page 203 and patches. ESRI’s software is proprietary and is only available through them; they do not work with resellers. 10. Resolution 2018-031 Consenting to the Dissolution of Harmony Technology Park Metropolitan District No. 1 and Harmony Technology Park Metropolitan District No. 3. (Adopted) The purpose of this item is to authorize the dissolution of Harmony Technology Park Metropolitan District No. 1 and No. 3 (collectively the “Districts”). City Council authorized the formation of Harmony Technology Park Metropolitan Districts No. 1, 2, and 3 by Resolution 2009-092 on September 15, 2009. The consolidated service plan (the “Service Plan”) for these districts contemplated a multi-district approach to follow phasing of the project. The two districts are not providing any services to the Harmony Technology Park development, all services are proved by the City, District No. 2 or other jurisdictions. Therefore, dissolving the two districts will have no adverse impact on services. • CONSENT CALENDAR FOLLOW-UP Councilmember Martinez commented on Item No. 6, First Reading of Ordinance No. 042, 2018, Appropriating Unanticipated Revenue Received From the Estate of Marjorie J. McTaggart in the Recreation Fund to be Paid to the Fort Collins Senior Center Endowment Fund For Use to Benefit the Senior Center, as being a good news item. Mayor Pro Tem Horak commented on Item No. 7, First Reading of Ordinance No. 043, 2018, Appropriating Unanticipated Revenue into the Capital Project Fund for the North College Improvements Project - Canal to State Highway 1 and for Transfer from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program, stating it will complete a pedestrian gap. • COUNCILMEMBER REPORTS Councilmember Overbeck announced a neighborhood meeting with Buckingham residents and area business and breweries. He thanked the Colorado Municipal League and the National League of Cities for the conference in Washington, D.C. He reported on Library statistics from the previous year. Councilmember Martinez reported on the National League of Cities conference and the My Healthy Hometown prescription program. He also reported on the Public Safety and Crime Prevention advocacy committee meeting at the conference and discussed broadband access. Councilmember Stephens reported on the National League of Cities conference and a meeting on civility. She reported on Women’s History Month events including the Women’s Commission honoring of SAVA and on ASCSU’s newly formed Women’s Caucus. Mayor Pro Tem Horak reported on attending a symposium by the League of Women Voters dealing with the monitoring of abandoned oil and gas wells. He also reported on attending a meeting with the Department of Transportation regarding north I-25 improvements in Washington, D.C 1.2 Packet Pg. 28 Attachment: March 20, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 20, 2018 City of Fort Collins Page 204 • CONSIDERATION OF COUNCIL-PULLED CONSENT ITEMS 11. Resolution 2018-030 Approving an Intergovernmental Agreement with the Fort Collins Urban Renewal Authority for the Authority's Contribution of Funds to the City's Whitewater Park Project for Public Improvements. (Adopted) The purpose of this item is the approval of an intergovernmental agreement between the City of Fort Collins (City) and the Fort Collins Urban Renewal Authority (URA), which memorializes the terms of acceptance of $300,000 in URA support for the City’s Whitewater Park Project. The URA investment is provided in recognition of project benefits that will accrue to the North College URA plan area as a result of the project. Note: The URA Board will consider the Whitewater Park Project request the same evening this item is considered. Should the URA Board not support the Whitewater Park Project request, the intergovernmental agreement will not be entered into by the City and URA. Josh Birks, Economic Health and Redevelopment Director, stated this item is an intergovernmental agreement that accepts the $300,000 that the Urban Renewal Authority will consider providing as funding for the whitewater park project. Councilmember Cunniff stated his concern has more to do with the timing of this URA and City joint action prior to the new URA Board being seated. He asked how critical the timing of the URA item is to the building of the park. Kurt Friesen, Park Planning Director, replied permitting and design are nearing completion and the goal is to begin construction in the late spring or summer. Birks stated a joint work session that will include the four new URA Boardmembers is scheduled for May 11. The official seating of the Boardmembers will take place shortly thereafter. He noted this is not a triggering event as it is not changing the plan area or contents. Councilmember Cunniff stated these funds could be spent elsewhere or returned to the entities that will be part of the new URA Board. Councilmember Cunniff asked if this funding is for the Vine Drive improvement section of the plan. Birks replied in the affirmative. Councilmember Cunniff asked if it is critical this action is taken in advance of the rest of the construction. Birks replied it is likely the Vine Drive portion of the project will be more toward the end of the timeline; therefore, it is possible to uncouple the items. City Manager Atteberry stated this is a complicated project with several sources of funding. He discussed the importance of predictability with the various funding sources as construction begins. Councilmember Martinez stated the existing Board has made these decisions thus far. Councilmember Cunniff questioned whether the end result could be better if the new URA Board were seated. Councilmember Stephens made a motion, seconded by Councilmember Overbeck, to adopt Resolution 2018-030. 1.2 Packet Pg. 29 Attachment: March 20, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 20, 2018 City of Fort Collins Page 205 Councilmember Stephens stated she understood Councilmember Cunniff’s question, but also understands the funding issues. Mayor Pro Tem Horak stated he would support the Resolution; however, he will have some concerns when the item is considered during the URA Board. RESULT: RESOLUTION 2018-030 ADOPTED [5 TO 1] MOVER: Kristin Stephens, District 4 SECONDER: Bob Overbeck, District 1 AYES: Martinez, Stephens, Summers, Overbeck, Horak NAYS: Cunniff ABSENT: Troxell • DISCUSSION ITEMS 12. First Reading of Ordinance No. 045, 2018, Amending Chapter 7 of the City Code to Amend Requirements and Procedures for Elections. (Adopted on First Reading) The purpose of this item is to clarify and improve various provisions in the City Code relating to municipal elections. Recommended changes include naming the City Clerk as the Designated Election Official, defining the terms “public announcement" and “registered agent”, and amending the time for candidates to file a financial disclosure statement when accepting nomination for office. Amendments are proposed for the registration and termination of committees and to allow for implementation of signature verification for the 2019 election. City Clerk Coldiron discussed the history of the Election Code Committee and subsequent recommended Code changes. She outlined the proposed changes related to this item. Glen Akins supported the noon Friday before the election deadline as proposed. Councilmember Stephens discussed the public input received at the Election Code Committee meetings, primarily around increasing transparency. These proposed changes will also help to terminate inactive committees, clarify a public announcement for candidacy, and make the City compliant with state signature verification requirements. Councilmember Cunniff noted these changes add two new reporting requirements. Councilmember Overbeck noted the Committee will be meeting regularly for the next few months. Councilmember Stephens made a motion, seconded by Councilmember Overbeck, to adopt Ordinance No. 045, 2018, on First Reading. RESULT: ORDINANCE NO. 045, 2018, ADOPTED ON FIRST READING [UNANIMOUS] MOVER: Kristin Stephens, District 4 SECONDER: Bob Overbeck, District 1 AYES: Martinez, Stephens, Summers, Overbeck, Cunniff, Horak ABSENT: Troxell 1.2 Packet Pg. 30 Attachment: March 20, 2018 (6685 : minutes-3/6, 3/20, 4/3) March 20, 2018 City of Fort Collins Page 206 • ADJOURNMENT The meeting adjourned at 7:43 p.m. ______________________________ Mayor ATTEST: ________________________________ City Clerk 1.2 Packet Pg. 31 Attachment: March 20, 2018 (6685 : minutes-3/6, 3/20, 4/3) City of Fort Collins Page 207 April 3, 2018 COUNCIL OF THE CITY OF FORT COLLINS, COLORADO Council-Manager Form of Government Regular Meeting – 6:00 PM • ROLL CALL PRESENT: Martinez, Stephens, Summers, Overbeck, Troxell, Cunniff, Horak Staff Present: Atteberry, Daggett, Jensen • AGENDA REVIEW: CITY MANAGER City Manager Atteberry stated there were no changes to the published agenda. • CITIZEN PARTICIPATION George Grossman questioned how the City could help the vitality of small businesses. He stated there is a lack of coordination between City departments with regard to economic vitality. He noted the Economic Health Department has not weighed in on the Sign Code changes. Ursula Lord discussed the increasing goose population and requested Council read an opinion piece she wrote for the Coloradoan. Margaret Mitchell stated there is not enough handicap parking at the Senior Center and discussed the planning process related to a lot on the 800 block of East Elizabeth. Stacy Lynne discussed the Sign Code update and varying City statements regarding murals. • CITIZEN PARTICIPATION FOLLOW-UP Mayor Troxell summarized the citizen comments and encouraged Mr. Grossman to attend meetings of the Economic Advisory Board. Councilmember Cunniff requested a timeline of the evaluation of the Senior Center handicap spaces and information as to any City plans related to the geese population. Councilmember Martinez requested staff input regarding Ms. Lynne’s comments. Tom Leeson, Community Development and Neighborhood Services Director, replied murals will not be part of the phase two Sign Code update. • CONSENT CALENDAR Councilmember Cunniff withdrew Item No. 6, First Reading of Ordinance No. 047, 2018, Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the East Prospect Road Improvements Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program, from the Consent Agenda. 1.3 Packet Pg. 32 Attachment: April 3, 2018 (6685 : minutes-3/6, 3/20, 4/3) April 3, 2018 City of Fort Collins Page 208 RESULT: ADOPTED [UNANIMOUS] MOVER: Gerry Horak, District 6 SECONDER: Ross Cunniff, District 5 AYES: Martinez, Stephens, Summers, Overbeck, Troxell, Cunniff, Horak 1. Second Reading of Ordinance No. 042, 2018, Appropriating Unanticipated Revenue Received From the Estate of Marjorie J. McTaggart in the Recreation Fund to be Paid to the Fort Collins Senior Center Endowment Fund For Use to Benefit the Senior Center. (Adopted) This Ordinance, unanimously adopted on First Reading on March 20, 2018, appropriates unanticipated revenue in the amount of $38,581, received from the Estate of Marjorie J. McTaggart, for use by the Fort Collins Senior Center. 2. Second Reading of Ordinance No. 043, 2018, Appropriating Unanticipated Revenue into the Capital Project Fund for the North College Improvements Project - Canal to State Highway 1 and for Transfer from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program. (Adopted) This Ordinance, unanimously adopted on First Reading on March 20, 2018, appropriates unanticipated revenue in the amount of $156,144 into the Capital Project Fund for the North College Improvements Project-Canal to State Highway 1. Funds to be appropriated were collected as a payment-in-lieu of frontage improvement obligations from a recent development near the Project location. After this appropriation, the total appropriated funding for the Project will be approximately $2.35 million. 3. Second Reading of Ordinance No. 044, 2018, Appropriating Prior Year Reserves in the General Fund for Waste Reduction and Diversion Projects Approved as Part of the Waste Innovation Program. (Adopted) This Ordinance, unanimously adopted on Frist Reading on March 20, 2018, appropriates $111,000 accumulated during 2017 in the Waste Innovation Fund account into the City’s General Fund account to approve projects to develop new organizational processes that enable City departments to divert more waste material from landfill disposal. 4. Second Reading of Ordinance No. 045, 2018, Amending Chapter 7 of the City Code to Amend Requirements and Procedures for Elections. (Adopted) This Ordinance, unanimously adopted on First Reading on March 20, 2018, amends City Code relating to municipal elections. Changes include naming the City Clerk as the Designated Election Official, defining the terms “public announcement" and “registered agent”, and amending the time for candidates to file a financial disclosure statement when accepting nomination for office. Amendments are proposed for the registration and termination of committees and to allow for implementation of signature verification for the 2019 election. 5. First Reading of Ordinance No. 046, 2018, Reappropriating Funds Previously Appropriated in 2017 But Not Expended and Not Encumbered in 2017. (Adopted) The purpose of this item is to reappropriate monies in 2018 that were previously authorized by City Council for various expenditures in 2017. The authorized expenditures were not spent or could not be encumbered in 2017 because: • there was not sufficient time to complete bidding in 2017 and therefore, there was no known vendor or binding contract as required to expend or encumber the monies, • the project for which the dollars were originally appropriated by Council could not be completed during 2017 and reappropriation of those dollars is necessary for completion of the project in 2018, or 1.3 Packet Pg. 33 Attachment: April 3, 2018 (6685 : minutes-3/6, 3/20, 4/3) April 3, 2018 City of Fort Collins Page 209 • the funds appropriated in 2017 for certain ongoing programs, services, and facility improvements remained unspent at the end of 2017 for the various reasons discussed below, but continue to be needed in 2018 for these programs, services and facility improvements. 6. First Reading of Ordinance No. 048, 2018, Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the South Timberline Road Improvements Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program. (Adopted) The purpose of this item is to appropriate $549,496 into the Capital Project Fund for the South Timberline Road Improvement Project. This funding will be used to initiate the design for the project. In addition, this item will authorize the transfer of $5,495, one percent of the appropriated funds, from the Capital Project Fund to the Cultural Services and Facilities Fund for Art in Public Places. This project will reconstruct South Timberline Road from Stetson Creek Drive to Trilby Road to the City’s four lane arterial roadway standard. Planned improvements include: intersection improvements at Kechter Road, Zephyr Road, and Trilby Road; multi-modal accommodations; raised medians; access control; landscaping improvements; and roadway improvements. This project serves to build upon the development improvements that have been completed along the corridor. This project will improve safety, reduce congestion, and provide improved accommodations for alternate travel modes. Staff anticipates an overall project budget of $5,900,000 and an anticipated construction start date of 2021. 7. First Reading of Ordinance No. 049, 2018, Appropriating Prior Year Reserves in the Utility Customer Service and Administration Fund for Cyber Security and System Enhancements for the Utilities Customer Information System. (Adopted) The purpose of this item is to fund security improvements identified in a 2017 assessment of the Utilities customer information system. This system is the Utilities’ primary tool for processing about $200 million in revenue annually, and it supports multiple critical integrated systems that Utilities relies on for daily operations in the delivery of accurate billing. Given the expected lifespan of the system, it is crucial that it is protected and supported until such time as a new billing system is implemented. 8. First Reading of Ordinance No. 050, 2018, Appropriating Unanticipated Grant Revenue in the Light and Power Fund for the Peak Notification Pilot Project. (Adopted) The purpose of this item is to appropriate $18,500 in grant revenues from the American Public Power Association into the Fort Collins Utilities Light and Power Operations fund to pilot a peak load notification project. This pilot project will be internal to the City of Fort Collins. It will educate staff members from various departments about coincident peak and provide tools to help City staff conserve power during peak events. 9. First Reading of Ordinance No. 051, 2018, Amending Chapter 26 of the Code of the City of Fort Collins Regarding Reimbursement Agreements for the Construction of Water and Sewer Mains. (Adopted) The purpose of this item is to amend City Code sections related to reimbursement agreements for the construction of water and sewer mains. These sections of Code define requirements by which private parties may seek reimbursement from adjacent property owners for installation of public water and sewer infrastructure. As written, the Code language applies to greenfield development, which is growing less common in Fort Collins. The proposed Code changes would make the reimbursement agreements also applicable to infill, redevelopment, and existing development and thus be more useful to the City and developers. 1.3 Packet Pg. 34 Attachment: April 3, 2018 (6685 : minutes-3/6, 3/20, 4/3) April 3, 2018 City of Fort Collins Page 210 10. Resolution 2018-032 Authorizing the City Manager to Enter Into an Intergovernmental Agreement Concerning the Northern Colorado Regional Communication Network. (Adopted) The purpose of this item is to authorize the City to enter into an updated intergovernmental agreement (IGA) concerning the Northern Colorado Regional Communications Network (NCRCN). This IGA establishes three primary partners (the City of Fort Collins, the City of Loveland, and Larimer County) as “Partner Agencies”, and identifies the responsibilities in sharing in the management, use, and cost of operating the regional radio communications system. It also outlines the division of existing radio assets. 11. Resolution 2018-033 Approving an Exception to the Use of a Competitive Process for an Agreement with Itron Distributed Energy Management, Inc. for Demand Response Services. (Adopted) The purpose of this item is to request an exception to the use of a competitive bid or proposal process to pursue an agreement with Itron (formerly Comverge) to continue to provide operations, software support and field services in support of the Peak Partners demand response program. Exception to Competitive Bid or Proposal Rationale: 8-161(d)(1)b. Although there exists more than one responsible source a competitive process cannot reasonably be used or, if used will result in a substantially higher cost to the City, will otherwise injure the City’s financial interest, or will substantially impede the City’s administrative functions or the delivery of services to the public. 12. Resolution 2018-034 Adopting Amended Rules of Procedure Governing the Conduct of City Council Meetings and Council Work Sessions. (Adopted) The purpose of this item is to update the Rules of Procedure to clarify that the City Manager may remove items from the Consent Calendar, provide parameters for the use of recording equipment during Council meetings and to manage the use of the City’s display equipment in Council chambers by requiring citizens who wish to display materials for Council’s consideration to provide the materials to the City Clerk no later than 2 hours before the beginning of the Council meeting. 13. Resolution 2018-035 Appointing Alexandra Reuter to the Parking Advisory Board of the City of Fort Collins. (Adopted) The purpose of this item is to appoint Alexandra Reuter to fill a vacancy that exists on the Parking Advisory Board due to the resignation of Nicholas Bohn, whose term of expiration is December 31, 2019. Councilmembers interviewed applicants solicited in the fall of 2017, and in December, identified Ms. Reuter as an alternate if a vacancy arose during the year. • END CONSENT • STAFF REPORTS John Phelan, Energy Services Manager, reported on the energy portfolio evaluation. He discussed the guiding principles for Energy Services and their work with Platte River Power Authority to gain statistically significant data regarding energy savings. Mark Sears, Natural Areas Manager, discussed a land conservation success story involving four private property owners and three partners, Larimer County, the City, and GoCo. He commended the collaboration efforts. 1.3 Packet Pg. 35 Attachment: April 3, 2018 (6685 : minutes-3/6, 3/20, 4/3) April 3, 2018 City of Fort Collins Page 211 Councilmember Cunniff stated this is fantastic news and stated the property is a huge asset for citizens. Councilmember Summers thanked the GOCO members for attending the meeting. • COUNCILMEMBER REPORTS Mayor Pro Tem Horak reported on Larimer County’s transportation infrastructure funding strategies meeting and the Boxelder Regional Stormwater Authority meeting. Mayor Troxell introduced Tegan Janson, a student at Fort Collins High School who has been shadowing him for the day. Councilmember Martinez reported on the Neighbor to Neighbor soup supper. Councilmember Stephens reported on a tour of Redtail Ponds. Mayor Troxell reported on the Poudre Pours event for the Poudre Heritage Alliance. • CONSIDERATION OF COUNCIL-PULLED CONSENT ITEMS 14. First Reading of Ordinance No. 047, 2018, Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the East Prospect Road Improvements Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program. (Adopted on First Reading) The purpose of this item is to appropriate $600,000 into the Capital Project Fund for the East Prospect Road Improvements Project. In addition, this item will authorize the transfer of $6,000, one percent of the appropriated funds, from the Capital Project Fund to the Cultural Services and Facilities Fund for Art in Public Places. This project will reconstruct East Prospect Road as a four-lane arterial roadway from Sharp Point Drive to Interstate-25 (I-25) western frontage road as identified on the City’s Master Street Plan. Improvements include the addition of two travel lanes, bike lanes, pedestrian facilities, utility improvements, intersection improvements at Prospect Road and Summitview Drive, and landscaped medians and parkways. This project will complement the Colorado Department of Transportation’s (CDOT) I-25 and Prospect Road Interchange improvements planned to begin construction in 2019. Appropriated funds will enable the initiation of the design process for the project. Construction funds have not yet been identified. Staff anticipates an overall project budget of $4,000,000 and an anticipated construction start date of 2020. Staff anticipates the completion of both projects in 2021. Councilmember Cunniff stated his concerns are primarily with process and timeline with respect to the general budgeting processes. He asked when it was determined East Prospect construction would occur along with the I-25 improvements. Chad Crager, City Engineer, replied East Prospect has been identified on the Master Street Plan to eventually be a 4-lane road and traffic volumes are approaching that level. The coordination with CDOT started in the fall. Laurie Kadrich, Planning, Development, and Transportation Director, replied the project has been discussed among staff for the last six months or so. 1.3 Packet Pg. 36 Attachment: April 3, 2018 (6685 : minutes-3/6, 3/20, 4/3) April 3, 2018 City of Fort Collins Page 212 Councilmember Cunniff asked if it would be possible to have some Finance Committee discussion about the combined projects prior to Second Reading of the Ordinance. Mike Beckstead, Chief Financial Officer, replied that can be arranged. Councilmember Cunniff stated he is concerned about the number of out-of-cycle budget requests that do not allow Council to examine the totality of the effects on the budget. City Manager Atteberry agreed with the concern and acknowledged this was a miss. Councilmember Cunniff asked if the Transportation Board is involved in any of these items in terms of providing a recommendation. Crager replied the West Prospect project was brought before the Board in January. Mayor Pro Tem Horak made a motion, seconded by Councilmember Overbeck, to adopt Ordinance No. 047, 2018, on First Reading. Mayor Pro Tem Horak asked why the Art in Public Places appropriation is included at this time. City Attorney Daggett replied the Code describes the process as happening at the time of appropriation of funds for the project. Councilmember Stephens stated the process could have been better; however, Prospect Road needs the improvements. RESULT: ORDINANCE NO. 047, 2018, ADOPTED ON FIRST READING [6 TO 1] MOVER: Gerry Horak, District 6 SECONDER: Bob Overbeck, District 1 AYES: Martinez, Stephens, Summers, Overbeck, Troxell, Horak NAYS: Cunniff • DISCUSSION ITEMS 15. Consideration of an Appeal of the Landmark Preservation Commission Decision Regarding the Eligibility of the Spradley Barr Property, 2601 South College Avenue, to Qualify as a Landmark. (Landmark Preservation Commission Overturned) The purpose of this item is to consider an appeal of the Landmark Preservation Commission’s (LPC) de novo decision made on February 21, 2018, finding that the property at 2601 South College Avenue is eligible for individual landmark designation. This decision was consistent with the initial decision made by the Community Development and Neighborhood Services Director and the LPC Chair. On March 7, 2018, an appeal was filed challenging the LPC’s decision. Only parties-in-interest as defined in City Code Section 2-47 may participate in this hearing and the scope of the appeal is limited to those items identified as grounds for appeal in the Notice of Appeal. City Attorney Daggett reviewed the appeal process. Lucia Liley, attorney for Brinkman Development, requested presentations be extended to 20 minutes given there will not be rebuttal. Mayor Troxell agreed. Laurie Kadrich, Planning, Development, and Transportation Director, stated this is an appeal of the Landmark Preservation Commission decision that the property at 2601 South College Avenue, the current Spradley Barr Mazda dealership, is eligible for landmark status. Kadrich showed photos of the property. 1.3 Packet Pg. 37 Attachment: April 3, 2018 (6685 : minutes-3/6, 3/20, 4/3) April 3, 2018 City of Fort Collins Page 213 Mayor Troxell noted there was a site visit and requested staff respond to questions submitted by Councilmembers. Maren Bzdek, Historic Preservation Planner, stated the first question was, what evidence was used for the Landmark Preservation Commission’s conclusions regarding the angle of the showroom building to the intersection of Drake and College. Photos and sketch evidence indicated the angled orientation of the main building is toward the intersection. Bzdek stated the second question related to historic context and evidence provided to support the Commission’s understanding of context. At the site visit, staff described the context noting the building is at the intersection of two major streets and, at the time of construction, the building was at the edge of town. Context also includes the description of the property, photos, and site maps. The third question related to the role of the building topography in how the site was developed. Photos of the site during construction show excavation in front of the showroom building, which created an area of lower elevation along College. It appears the building was constructed higher than the surrounding terrain. Bzdek stated the architect and contractor associated with the design and construction of the building is unknown at this time. In terms of which historic materials are still intact, Bzdek replied original materials include the walls of natural rough stone set into concrete, the canopy, the large single-pane glass windows set into metal frames, the concrete block 16-bay service station, and 7 of the original overhead rolling garage doors. Historic materials that have been changed consist of the roofing material, most of the overhead rolling garage doors, two small pre-fabricated buildings. Mayor Pro Tem Horak expressed concern this is more detailed information than what is in the record. City Attorney Daggett replied staff is responding to the Mayor’s request that they provide responses to questions asked. Councilmember Cunniff stated more questions were asked at the site visit than usual and questioned best practices. He asked how to ensure these kinds of questions and this process are properly part of the record should Council’s decision be appealed. City Attorney Daggett replied Councilmembers are authorized to ask questions during the hearing and the Mayor has asked staff to describe the questions that were asked at the site visit. Councilmember Cunniff suggested providing answers in writing in the future. Mayor Troxell stated he understood that the questions would be answered in writing as well; however, having this information in the record could be helpful for the appellants. He requested staff begin to provide more succinct answers. Ms. Liley stated she does not have any objection to more succinct answers; however, she noted a great deal of new information is being brought forward that was not part of the record. Bzdek continued stating some of the upper windows have also been replaced. Bzdek stated staff does not have information about the eligibility of the Key Bank building at this time. She stated the determination of eligibility is based on the sum total of all the resources on the property and the significant aspects of each building are considered separately. 1.3 Packet Pg. 38 Attachment: April 3, 2018 (6685 : minutes-3/6, 3/20, 4/3) April 3, 2018 City of Fort Collins Page 214 Regarding the influence of the Ghent family’s history, Bzdek stated the LPC did not believe it had sufficient information about the Ghent family and declined to make a finding related to significance. Bzdek stated there were several examples of pre-war auto dealerships in the downtown area; however, none of them are unaltered enough to be eligible for landmark designation. Bzdek stated Council asked staff to provide a summary of the elements the LPC found to contribute to the significance and integrity versus the federal standards. She stated the City’s local Code ordinance is based on the federal standards. Bzdek answered questions related to the evidence provided for the original determination of eligibility and stated staff did not provide a recommendation because this was an appeal. Bzdek stated the carriage steps are engraved with the name W.A. Drake, in reference to a state senator who constructed his home at this location. Mayor Troxell asked Councilmembers to comment on observations made at the site visit. Councilmember Cunniff stated he listened to the presentation and had observations and questions about the orientation of the building, the materials, and the site plan and elevations. Councilmember Overbeck stated he observed the building orientation and façade. Councilmember Martinez stated he observed the building façade. Mayor Troxell stated he asked most of the questions which were driven by the lack of understanding by the LPC in their questions. He stated the Commission did not appear to have an understanding of the property. Mayor Troxell asked if there are any procedural issues. Councilmember Overbeck discussed a 2013 article in the Denver Post in which the Ghent family’s ties to Fort Collins were outlined. He asked if that may have some bearing on the discussion. Councilmember Cunniff requested Council and the appellant receive copies of the staff responses to questions prior to the appellant’s presentation. (Secretary’s Note: The Council took a brief recess at this point in the meeting.) City Attorney Daggett noted staff has provided a written version of the questions and answers discussed earlier in the hearing. Ms. Liley stated Brinkman has yet to file a PDP application for this project; however, its goals include tiered density, retail, hotel, multi-family, improved intersections, pedestrian, MAX line, and bike connectivity, building orientation toward streets, and a grand promenade. Brinkman believes the existing structures and parking lots need to be demolished for the project to be feasible. Ms. Liley discussed the Code requirements for determination of eligibility: significance and exterior integrity and discussed an independent firm’s completion of the inventory form required by the state and the City’s Code. The firm, Autobee and Autobee, recommended the property not be considered individually eligible and, at the LPC hearing, Ms. Autobee testified there had been 1.3 Packet Pg. 39 Attachment: April 3, 2018 (6685 : minutes-3/6, 3/20, 4/3) April 3, 2018 City of Fort Collins Page 215 so many changes to the character-defining elements of the building, there was not enough left to meet the integrity standard. Ms. Liley discussed the changes made to the building since its construction. Ms. Liley stated the Autobee report concluded this site does not meet any of the criteria for significance; however, the LPC made a finding of significance based on two of the four criteria: pattern of events and design and construction. Ms. Liley referenced Ms. Autobee’s testimony related to this topic. Ms. Liley discussed the stated policies and purposes related to historic preservation in Chapter 14. She requested Council uphold the appeal and noted the carriage steps are planned to be preserved by Brinkman in a park or gathering area. Councilmember Cunniff noted this is a determination of eligibility rather than a designation. Kadrich replied standards would apply to the site if it is determined to be eligible because the applicant would be requesting a commercial redevelopment; however, eligibility does not guarantee a designation, nor would it require an owner to proceed with a designation. Councilmember Cunniff asked if the City Code requires that all the elements be met for eligibility. Assistant City Attorney Brad Yatabe replied significance and exterior integrity need to be established, and each of those standards contain different factors. Additionally, the context must be considered. At least one of the factors of significance must be present and a minimum number of factors must be met for exterior integrity; however, there is some latitude left to the decision maker. Councilmember Cunniff asked if the Code requires the architectural style to be unique or one-of- a-kind. Yatabe replied he is not aware of that requirement; the standards point to whether a property is a good example of an architectural style. Councilmember Martinez asked about the significance of the showroom being angled. Bzdek replied there is no specific evidence or information as to why the building was constructed at an angle. She showed photos of the building and discussed its elevation. Councilmember Martinez asked who did the masonry work on the building. Bzdek replied staff does not have that information. Mayor Troxell stated staff provided a recommendation during the original determination of eligibility. Kadrich replied staff did contribute to making the decision as the Director of Community Development and Neighborhood Services participated in the original determination; however, when that decision was appealed to the LPC, staff members make no recommendation to the Commission. Mayor Troxell stated the LPC struggled with coming to a determination based on eligibility. Kadrich replied this type of review is done hundreds of times per year and the majority of these initial reviews are determined to be not eligible. Mayor Troxell stated he cannot understand why eligibility was determined originally given the LPC struggled to attach meaning to the criteria. 1.3 Packet Pg. 40 Attachment: April 3, 2018 (6685 : minutes-3/6, 3/20, 4/3) April 3, 2018 City of Fort Collins Page 216 Tom Leeson, Director of Community Development and Neighborhood Services, stated the process for determination is conducted by himself and the LPC Chair, Meg Dunn in this case. The first step is to determine whether the proposal is a minor or major amendment to the site; given this was a demolition, it was determined to be major. The second step is to look at significance, which was determined to exist in terms of association and representation of the auto industry. Mayor Troxell stated some of the conclusions were not based on fact but rather on assumptions. Leeson agreed and stated that is part of the reason the independent architectural survey is requested. In this case, the report indicated the site was not eligible. Mayor Troxell stated the report is the only piece of architectural research that has some basis for suggesting what to be done. Leeson agreed. Councilmember Martinez asked how the building’s orientation becomes evidence as part of the historical significance of the site. Leeson replied the original decision was not based on the orientation; it was referenced as being unique and the assumption was made that it was oriented toward the intersection for greater site lines. Councilmember Martinez asked where the carriage stairs were located originally. Leeson replied staff is unaware if they have been moved; however, they were from the site. The stairs were not part of the evaluation. Mayor Pro Tem Horak made a motion, seconded by Councilmember Martinez, to overturn the decision of the Landmark Preservation Commission that 2601 South College Avenue is eligible for designation as a Fort Collins local landmark under City Code Section 14-5 because it failed to properly interpret and apply relevant provisions of the Code. Mayor Pro Tem Horak stated Ms. Autobee’s testimony and report were compelling and it appeared the Commission was struggling to make its motion and decision. He suggested more precise language be set for motions in quasi-judicial situations. Councilmember Cunniff disagreed and noted the Commission found the building expressed the aesthetic or historic sense of a particular period of time. He also noted the Code does not reference the lexicon and stated the building does have significant, although not complete, historic materials and it is clear the building orientation was a deliberate design choice. He stated the consultant admitted errors in her interpretation related to the awning and taking the consultant’s opinion as the only one that matters is incorrect. Councilmember Stephens stated she agreed with the motion and discussed the changes in the exterior integrity of the building over the years. She stated people do not see this building as a local landmark. Councilmember Martinez stated he does not view this building as being historic in any sense. Mayor Troxell stated he views historic preservation as an important part of the City; however, this structure is one year beyond the 50-year trigger for an eligibility discussion and 50 years is not necessarily iconic of what drives decision-making criteria. He stated he would like the City to be more proactive in terms of preservation of those buildings in the community that reach a standard of preservation. He also stated there was a lack of understanding and appreciation of the Ghent family and stated old does not necessarily mean historic. 1.3 Packet Pg. 41 Attachment: April 3, 2018 (6685 : minutes-3/6, 3/20, 4/3) April 3, 2018 City of Fort Collins Page 217 Councilmember Martinez asked if the moss rock on the building was considered part of the historic value. Leeson replied in the affirmative. RESULT: LANDMARK PRESERVATION COMMISSION DECISION OVERTURNNED- ADOPTED [6 TO 1] MOVER: Gerry Horak, District 6 SECONDER: Ray Martinez, District 2 AYES: Martinez, Stephens, Summers, Overbeck, Troxell, Horak NAYS: Cunniff • OTHER BUSINESS Councilmember Cunniff requested staff start to look at the City’s standards for site visits and questions and how they fit into the body of evidence for appeal hearings. Mayor Pro Tem Horak requested a memo as to the current policy related to Art in Public Places appropriations. • ADJOURNMENT The meeting adjourned at 9:00 PM. ______________________________ Mayor ATTEST: ________________________________ City Clerk 1.3 Packet Pg. 42 Attachment: April 3, 2018 (6685 : minutes-3/6, 3/20, 4/3) Agenda Item 2 Item # 2 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Lawrence Pollack, Budget Director John Duval, Legal SUBJECT Second Reading of Ordinance No. 046, 2018, Reappropriating Funds Previously Appropriated in 2017 But Not Expended and Not Encumbered in 2017. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on April 3, 2018, reappropriates monies in 2018 that were previously authorized by City Council for various expenditures in 2017. The authorized expenditures were not spent or could not be encumbered in 2017 because: • there was not sufficient time to complete bidding in 2017 and therefore, there was no known vendor or binding contract as required to expend or encumber the monies, • the project for which the dollars were originally appropriated by Council could not be completed during 2017 and reappropriation of those dollars is necessary for completion of the project in 2018, or • the funds appropriated in 2017 for certain ongoing programs, services, and facility improvements remained unspent at the end of 2017 for the various reasons discussed below, but continue to be needed in 2018 for these programs, services and facility improvements. In the above circumstances, the unexpended and/or unencumbered monies lapsed into individual fund balances at the end of 2017 and reflect no change in Council policies. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, April 3, 2018 (PDF) 2. Ordinance No. 046, 2018 (PDF) 2 Packet Pg. 43 Agenda Item 5 Item # 5 Page 1 AGENDA ITEM SUMMARY April 3, 2018 City Council STAFF Lawrence Pollack, Budget Director John Duval, Legal SUBJECT First Reading of Ordinance No. 046, 2018, Reappropriating Funds Previously Appropriated in 2017 But Not Expended and Not Encumbered in 2017. EXECUTIVE SUMMARY The purpose of this item is to reappropriate monies in 2018 that were previously authorized by City Council for various expenditures in 2017. The authorized expenditures were not spent or could not be encumbered in 2017 because:  there was not sufficient time to complete bidding in 2017 and therefore, there was no known vendor or binding contract as required to expend or encumber the monies,  the project for which the dollars were originally appropriated by Council could not be completed during 2017 and reappropriation of those dollars is necessary for completion of the project in 2018, or  the funds appropriated in 2017 for certain ongoing programs, services, and facility improvements remained unspent at the end of 2017 for the various reasons discussed below, but continue to be needed in 2018 for these programs, services and facility improvements. In the above circumstances, the unexpended and/or unencumbered monies lapsed into individual fund balances at the end of 2017 and reflect no change in Council policies. Monies reappropriated for each City fund by this Ordinance are as follows: % of 2017 Reappropriation Amended Fund 2017 Budget Amount Budget General Fund $152,572,022 $997,185 0.65% Keep Fort Collins Great Fund 31,501,849 297,033 0.94% Light and Power Fund 140,958,058 100,000 0.07% Data and Communications Fund 11,175,948 62,271 0.56% TOTAL $336,207,877 $1,456,489 0.43% STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The Executive Team has reviewed the reappropriation requests to ensure alignment with organization priorities and the Budget staff reviewed the requests to verify that all met qualification requirements. ATTACHMENT 1 2.1 Packet Pg. 44 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6678 : SR 046 Reappropriation) Agenda Item 5 Item # 5 Page 2 GENERAL FUND Community Development & Neighborhood Services 1. Lincoln Corridor Plan Neighborhood Art Projects - $177,707 Purpose for funds: These funds originally provided for the design and construction of a total of ten neighborhood infrastructure projects identified in the Lincoln Corridor Plan, mostly located within the Northside Neighborhoods (Buckingham, Andersonville, San Cristo/Via Lopez, and Alta Vista). Staff coordinated the design and implementation of the projects with a Neighborhood Advisory Committee comprised of neighborhood residents. Seven of the ten projects have been completed. The Streets Facility park has funding through a non-lapsing account and is being managed by Parks Planning. The remaining projects are related to neighborhood artwork. The completed community mural, on the Buckingham Park transformer cabinet was successful in bringing together residents from the northside neighborhoods and sharing historical perspective. The mural was an example of how time and thoughtful art can bring people together. This reappropriation will fund the remaining neighborhood art projects: neighborhood light poles, wayfinding signage, and sugar beet inspired playground equipment art piece. Reason funds not expensed in 2017: Art projects are a multi-year effort, including public outreach, historical research, design, and construction of projects on varying timelines. At the direction of Council and executive leadership, staff worked extensively with a citizen Neighborhood Advisory Committee to ensure the projects meet the diverse needs and desires of the neighborhoods involved. For the remaining projects, this coordination, context sensitive design, and development of a public art approach takes time and care. Cultural Services will be taking the lead on the art projects and have partnered with artist Mario Miguel Echevarria to complete the remaining work. 2. Neighborhood Improvement & Community Building (Vibrant) Grant Fund - $133,784 Purpose for funds: This funding was created to encourage and foster participation in the Neighborhood Connections program between the City and residents. It is intended to provide neighborhood groups with City resources for community-driven projects that enhance and strengthen their own neighborhoods. All projects are initiated, planned, and implemented by community members in partnership with the City. It supports reinvestment in older neighborhoods to stabilize them, to initiate restoration processes and to leverage funding when capital improvement or other work is already occurring. An integral component of this offer is a request for matching funds, labor or materials from applicants (encouraging donations and fundraising). Reason funds not expensed in 2017: Projects are subjected to a thorough vetting process, and final selection of projects was not accomplished until much later in 2017 than was previously expected (due to staffing changes with Neighborhood Services). Once the projects were selected, contracts were developed with the assistance of the City Attorneys. At this time, 100% of the original 2017 budgeted funds have been earmarked for neighborhood projects, but are still in contractual development with our City attorneys. Municipal Court 3. Court-Appointed Defense Counsel Funding Request- $19,060 Purpose for funds: In 2017, as required by state law, Chief Judge Lane ordered that court-appointed defense counsel be assigned to represent certain defendants on traffic and non-traffic misdemeanor cases. Defense counsel was appointed on over 400 cases in 2017. The fee paid for by the City for such representation is billed at the rate of $75.00/hour up to a maximum of $1,675.00 per case if the case does not go to trial or $2,480.00 if the case goes to trial. We are requesting that a portion of the remaining funds from our 2017 budget be reappropriated into that account for 2018 to pay those bills. Reason funds not expensed in 2017: Due to the complexity of and circumstances related to these cases, the Court has 17 outstanding appointments that started in 2017 and have not yet reached final dispositions. Therefore, the assigned defense attorneys have not yet presented the Court with bills and won't until the cases 2.1 Packet Pg. 45 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6678 : SR 046 Reappropriation) Agenda Item 5 Item # 5 Page 3 have been concluded. Several other appointments made on 2017 cases reached final disposition in early 2018. The Court was billed for those services in February of 2018. Natural Areas 4. Instream Flow consulting services- $18,698 Purpose for funds: The purpose of this offer is to fund water engineering consultant to work on instream flow related matters. Funds were used to evaluate existing agriculture diversion structures that result in "dry-up" locations on the Cache la Poudre River and also create movement barriers for aquatic species. Further, these diversions represent locations that need to bypass and measure water placed instream for environmental benefit. Funds have been used to participate in the reconstruction of the Fossil Creek Reservoir Inlet Ditch to create a fish passageway and to allow for environmental water to be bypassed and measured at the diversion. Funds were also used to evaluate and design fish and water passage at the Timnath Reservoir Inlet and to support the instream flow augmentation planning process. Reason funds not expensed in 2017: The design of the Timnath Inlet is being finalized and permits needed to complete this construction project are in review. Funds remaining will be placed towards construction of the improvements. The City has received a grant from the Colorado Water Conservation Board for $100,000 and construction costs are estimated at $371,000. Natural Areas will contribute a portion of the construction costs and will continue to seek outside funding for the project. The project is anticipated to be constructed in the fall of 2018 if funding is secured. Police Services 5. Police Regional Training Facility- $381,783 Purpose for funds: These funds are budgeted to help pay for the design costs for the new Police Regional Training Facility. This request will also move these funds to a non-lapsing business unit since the project funds were loaded incorrectly into a lapsing business unit. Reason funds not expensed in 2017: The funds requested for reappropriation are to continue the Police Regional Training Facility project. The original appropriation was a portion of the total project costs to cover the Design phase of the project. The first phase of the project has come in under budget and so the request is to reappropriation these funds back into the project budget as a whole while not changing the total project budget. Currently the design team is working on the site layout for the new training facility site to include a 50-yard pistol range, a 1.4 mile driving track along with classrooms. The decision was made to allow the design firm to identify which footprint would work best in the general area previously designated, with the condition that the footprint will not exceed 44.608 acres. The design team should have a series of conceptual drawings by next week to review and agree upon final footprint. Once the footprint is designated, an amendment to the FAA will be submitted. The scope has been affected by rising costs since 2015, however the budget will still provide for a facility which meets the initial needs of both cities. Construction is still anticipated to begin in early 2019 and be completed by November/December 2019. Social Sustainability 6. Affordable Housing and HBA Programs- $37,508 (plus an additional $5,240 in KFCG totals $42,748 for request) Purpose for funds: The Affordable Housing Funds (AHF) are allocated annually through the competitive process to support critical affordable housing needs in the City of Fort Collins. All funds were awarded to housing programs or projects to further the goals identified in the City’s Affordable Housing Strategic Plan. The Human Service Program Funds (HSP) and KFCG Enhancement for Human Services are allocated annually to local non- 2.1 Packet Pg. 46 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6678 : SR 046 Reappropriation) Agenda Item 5 Item # 5 Page 4 profit and human service agencies to meet the goals identified in the Social Sustainability Strategic Plan. Reason funds not expensed in 2017: The $34,611 AHF balance represents funds that have been committed to Habitat for Humanity, but not yet contracted. These are matching funds for federal grants requirements of the CDBG/HOME program. Under federal guidelines, this project cannot be contracted until the federal requirements have been met. Housing projects often span multiple years and are not contracted in the year they receive the initial allocation. For the HSP amount of $8,137: As of November 2017, three of the nonprofits had not completely spent their grant awards during the prior 12-month grant period, thus leaving $8,137 in combined unspent funds. It is very rare that the nonprofit partners do not spend all of their grant dollars. The three nonprofits that contributed to the $8,137 all provided letters to the CDBG Commission explaining why their grant dollars were partially unspent. This reallocation request will move the $8,137 into the current competitive grant evaluation process and the CDBG Commission will be able to grant those reallocated dollars to nonprofit programs for the October 2018- September 2019 grant cycle. The CDBG Commission is meeting on April 12 to make their funding recommendations. 7. Child Care Project- $48,800 Purpose for funds: Childcare was identified in the top three issues for community workforce in the Talent 2.0 study. Working families in Fort Collins have endured stagnant wages, despite significant economy-wide income growth. Coupled with decreased access to affordable housing, the high cost of child care-which for an infant and toddler can equal the median rent/mortgage-contributes to the difficulty, often impossibility, of attaining a modest, yet adequate standard of living at all. Throughout the Fort Collins economy, women and others charged with care-taking roles face a decision to drop out of the workforce and enter into full-time family caregiving, a trend that exacerbates issues of stagnant household income and regional labor market shortages. Key needs include:  High cost of quality childcare throughout the city/region for all Fort Collins residents (high cost childcare is often equal to or above the median Fort Collins rent/mortgage)  Especially high cost of infant care due to insufficient supply  Little to no access to childcare for vulnerable populations, including teen mothers and low-income populations  Insufficient supply of certified childcare workers, fueled by low wages and high certification costs A collaborative process with community partners identifying opportunities for this funding (expanding and increasing services, space, capacity and affordability of childcare in the Fort Collins community) began in 2017, and two potential options for spaces to expand childcare services in city-owned buildings emerged. Reason funds not expensed in 2017: Staff was not able to finalize effective uses of the funding in 2017; although a collaborative group came together at the end of 2017 to identify potential uses of the funds. Two potential options for spaces to expand childcare services in city-owned buildings emerged in 2017. Conversations and project options are gathering momentum in early 2018. Anticipated use of funds in Q3-Q4 2018. 8. Horsetooth Waivers - $179,845 Purpose for funds: Affordable Housing fee waivers are available for developments serving specified populations at Council's discretion. Council has acted by Ordinance #142 2017 to grant a fee waiver for Housing Catalyst's Village on Horsetooth community. Reason funds not expensed in 2017: Because some of the waivable fees for the Village on Horsetooth were paid prior to the granting of the waiver, a determination of the best way to issue a refund or to provide a credit to offset fees still owed is underway. Additional time is needed to make sure the amounts waived are properly accounted for and settlement terms determined. KEEP FORT COLLINS GREAT FUND 2.1 Packet Pg. 47 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6678 : SR 046 Reappropriation) Agenda Item 5 Item # 5 Page 5 Community Development & Neighborhood Services 9. Historic Preservation Survey Grant Funds- $15,000 Purpose for funds: As part of the Community Development Neighborhood Services Ongoing offer, the purpose of these funds is to provide the required match for grant requests from the State Historic Fund and Certified Local Government (CLG) grants for historic preservation survey. Ongoing survey is a requirement to retain federal certification as a CLG. Reason funds not expensed in 2017: Grant matching funds are used principally for State Historic Fund and Certified Local Government (CLG) grants. Because of the lengthy lag in time between submission of a grant application and final contracting with the State when the funds are encumbered, monies allocated in one year will nearly always need to be re-appropriated in the following year. Meeting CLG requirements and Council's direction for increased survey of historic properties, these funds are allocated to a State Historic Fund grant for a survey of Midtown properties. Economic Health 10. Workforce Planning- $17,975 Purpose for funds: Talent 2.0 is a talent and workforce initiative that is an essential part to a healthy economy. Several partners provide services in this area; however, several gaps remain. In late 2016/early 2017, the regional partners got together to identify gaps and opportunities, which is known as Talent 2.0. Talent 2.0 is an action plan. Reason funds not expensed in 2017: After completion of the Talent 2.0 work, a group of regional partners including: Chamber of Commerce (Loveland and Fort Collins), Larimer County, City of Loveland and Fort Collins, Northern Colorado Economic Alliance and the United Way of Larimer County formalized a regional working group. Talent 2.0 identified over 30 projects that could be tackled by the regional group. 2017 was spent working on the report, report roll out and prioritizing the 2018 projects. The working group has identified and prioritized eight projects. Funds will be spent on website development for "Your Place: Northern Colorado," the talent portal that will be a one-stop shop for resources, ambassador program, trailing spouse connections and recruitment services. Environmental Services 11. Climate Action Plan (CAP) IFCC Funding- $153,000 Purpose for funds: The Innovation and Pilot Projects Fund is intended to foster innovative and relevant approaches to the goals outlined in the City's Climate Action Plan (CAP) 2020 goals. Continued progress to achieve the CAP goals is considered a City Council Priority. The primary objective of this project fund is to engage the world class expertise and passion that exists in Fort Collins, as well as leveraging private sector investment to achieve the CAP goals. The fund is intended to provide seed money to local, externally managed, and independent projects based on key impact areas to reduce greenhouse gas emissions that are scalable within the community and beyond. In 2017, the Innovate Fort Collins Challenge was the first round of competition to support the use of these funds. Five groups were awarded $265,000 in funds and focused on energy, waste materials and transportation projects. Reason funds not expensed in 2017: The request for these funds was initially proposed to have a smaller portion in 2017 and larger amount for use in 2018. Because this was a newly developed competitive process, staff wanted to ensure a well vetted process was in place over the two years. The first competition round in 2017 awarded $265,000 to five projects. The intention is to use this remaining funding will be to host another round of competition to focus on energy, waste materials, transportation and behavior change. Staff has evaluated the 2017 competitive process and included multiple process improvements including analysis by FC Lean staff, updated application materials and used a collaborative public event (Innovation Summit) to develop the Challenge Statements for the 2018 round of competition. Additionally, this project and its purpose is linked to 2.1 Packet Pg. 48 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6678 : SR 046 Reappropriation) Agenda Item 5 Item # 5 Page 6 2017-2019 Council Priority for Environmental Health that prioritizes continued progress and acceleration toward achieving the Climate Action Plan Goals. Natural Areas 12. Northern Integrated Supply Project (NISP) Analysis and Response - $105,818 Purpose for funds: These funds are intended to support the City's effort and engagement with NISP (the Northern Integrated Supply Project) planning and permitting process. This process has been underway since 2008. The City's anticipated future engagement is likely to be extensive and will require these funds for technical and legal assistance. Reason funds not expensed in 2017: The federal permitting process for the Northern Integrated Supply Project is ongoing. While the release of Final Environmental Impact Statement (FEIS) was anticipated for 2017, it was not and thus these funds were not exhausted. The purpose of these funds is to support the City’s response to the FEIS and to pursue best mechanisms possible to represent the City’s river related assets and investments. The FEIS now likely to be released this summer (2018) and these funds will be used to support technical and legal external support throughout the process. Social Sustainability 13. Affordable Housing and HBA Programs - $5,240 (plus an additional $37,508 in General Fund totals $42,748 for request) Please see description in #6 under General Fund. LIGHT & POWER FUND Light & Power Operations Service Unit 14. Distributed Battery Pilot Program- $100,000 Purpose for funds: Offer 5.26 funded a pilot battery storage demonstration project to determine distributed scale storage technologies, define engineering requirements for storage on the distribution grid, install a pilot battery and analyze the costs and benefits from the project. The offer was for a total of $200,000 in funding ($100k annually in 2017/18) for the multi-year project. The purpose of the Battery Storage Pilot is to understand and demonstrate how utilities infrastructure can interact with battery technologies, including financial and economic benefits to the utility and to residential and commercial customers. Utilities expect battery storage to be an essential component of long-term solutions for our clean energy goals. This targeted pilot will demonstrate a variety of technologies and use cases with modest resources in advance of future potential commitments to more comprehensive solutions. Reason funds not expensed in 2017: Project implementation was delayed in 2017 due to two factors. The first related to staffing vacancies in Light & Power and Energy Services resulting in a delay in starting the project. The second was an extended project delivery discussion as a result of an unsolicited offer for services. An agreement was completed in March 2018 for the purchase of a battery, software license and consulting services for installation at the Utility Administration Building at 222 Laporte. The demonstration period for the project extends through the end of 2019. 2.1 Packet Pg. 49 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6678 : SR 046 Reappropriation) Agenda Item 5 Item # 5 Page 7 DATA & COMMUNICATIONS FUND Information Technology 15. Electronic Plan Review Implementation - $62,271 Purpose for funds: The purpose of these funds is to continue the implementation of the Electronic Plan Review system for the Community Development and Neighborhood Services department that was approved by City Council on 7/19/16 per Ordinance #84. The system enables the City to provide electronic plan review as part of the building permit and development review process that includes streamlined processes for plan submittal, routing and review of construction/development plans, reduction of paper, automated online access of review comments, and overall greater efficiency of the review process. Reason funds not expensed in 2017: As originally stated in the Agenda Item Summary, this project initially proposed to have at least an 18-month timeline to complete due to the complexity of the system and technology implementation work involved. This item was reappropriated in 2017 for $301,600. To date, approximately 60% of the funding has been expensed and $141,365 is under contract for the ongoing consulting work to configure the plan review system and complete implementation in 2018. The requested funds will be used for the end user systems to procure the necessary hardware and minor software upgrades that will enable staff to process and review the large-scale electronic documents efficiently at their desks and in conference rooms (as stated in original scope of work). CITY FINANCIAL IMPACTS This Ordinance increases 2018 appropriations by $1,456,489. A total of $997,185 is requested for reappropriation in the General Fund, $297,033 from the Keep Fort Collins Great Fund and $162,271 is requested from various other City funds. Reappropriation requests represent amounts budgeted in 2017 that could not be encumbered at year-end. The appropriations are from 2017 prior year reserves. 2.1 Packet Pg. 50 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6678 : SR 046 Reappropriation) -1- ORDINANCE NO. 046, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS REAPPROPRIATING FUNDS PREVIOUSLY APPROPRIATED IN 2017 BUT NOT EXPENDED AND NOT ENCUMBERED IN 2017 WHEREAS, City Council authorized expenditures in 2017 for various purposes in the General Fund, Keep Fort Collins Great Fund, Light & Power Fund and the Data & Communications Fund, portions of which were not spent or encumbered in 2017; and WHEREAS, Article V, Section 11 of the City Charter requires that all appropriations unexpended or unencumbered at the end of the fiscal year lapse to the applicable general or special fund, except that appropriations for capital projects and federal or state grants do not lapse until the completion of the capital project or until the expiration of the federal or state grant; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, the Financial Officer has determined that the amounts to be appropriated as described herein are available and currently unappropriated; and WHEREAS, it is in the best interests of the City and its residents and necessary for the public’s health, safety and welfare to re-appropriate funds for the expenditures below, in furtherance of these expenditures authorized in 2017 for which such appropriated funds were not expended and not encumbered during 2017. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from prior year reserves in the General Fund the sum of NINE HUNDRED NINETY-SEVEN THOUSAND ONE HUNDRED EIGHTY-FIVE DOLLARS ($997,185) to be expended for the following purposes: Lincoln Corridor Plan Neighborhood Art Projects $177,707 Neighborhood Improvement & Community Building (Vibrant) Grant Fund 133,784 Court-Appointed Defense Counsel Funding Request 19,060 Instream Flow Consulting Services 18,698 Police Regional Training Facility 381,783 Affordable Housing and HBA Programs 37,508 Child Care Project 48,800 2.2 Packet Pg. 51 Attachment: Ordinance No. 046, 2018 (6678 : SR 046 Reappropriation) -2- Horsetooth Waivers 179,845 Total General Fund $997,185. Section 3. That there is hereby appropriated for expenditure from prior year reserves in the Keep Fort Collins Great Fund the sum of TWO HUNDRED NINETY-SEVEN THOUSAND THIRTY-THREE DOLLARS ($297,033) to be expended for the following purposes: Historic Preservation Survey Grant Funds $15,000 Workforce Planning 17,975 CAP IFCC Funding 153,000 NISP Analysis and Response 105,818 Affordable Housing and HBA Programs 5,240 Total Keep Fort Collins Great Fund $297,033. Section 4. That there is hereby appropriated for expenditure from prior year reserves in the Light and Power Fund the sum of ONE HUNDRED THOUSAND DOLLARS ($100,000) to be expended for the Distributed Battery Pilot Program. Section 5. That there is hereby appropriated for expenditure from prior year reserves in the Data and Communications Fund the sum of SIXTY-TWO THOUSAND TWO HUNDRED SEVENTY-ONE DOLLARS ($62,271) to be expended for electronic plan review implementation. Introduced, considered favorably on first reading, and ordered published this 3rd day of April, A.D. 2018, and to be presented for final passage on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk 2.2 Packet Pg. 52 Attachment: Ordinance No. 046, 2018 (6678 : SR 046 Reappropriation) -3- Passed and adopted on final reading on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk 2.2 Packet Pg. 53 Attachment: Ordinance No. 046, 2018 (6678 : SR 046 Reappropriation) Agenda Item 3 Item # 3 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Kyle Lambrecht, Civil Engineer Timothy Kemp, Civil Engineer III Chris Van Hall, Legal SUBJECT Second Reading of Ordinance No. 048, 2018, Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the South Timberline Road Improvements Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on April 3, 2018, appropriates $549,496 into the Capital Project Fund for the South Timberline Road Improvement Project. This funding will be used to initiate the design for the project. In addition, this item will authorize the transfer of $5,495, one percent of the appropriated funds, from the Capital Project Fund to the Cultural Services and Facilities Fund for Art in Public Places. This project will reconstruct South Timberline Road from Stetson Creek Drive to Trilby Road to the City’s four lane arterial roadway standard. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, April 3, 2018 (PDF) 2. Location map (PDF) 3. Ordinance No. 048, 2018 (PDF) 3 Packet Pg. 54 Agenda Item 7 Item # 7 Page 1 AGENDA ITEM SUMMARY April 3, 2018 City Council STAFF Kyle Lambrecht, Civil Engineer Timothy Kemp, Civil Engineer III Chris Van Hall, Legal SUBJECT First Reading of Ordinance No. 048, 2018, Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the South Timberline Road Improvements Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to appropriate $549,496 into the Capital Project Fund for the South Timberline Road Improvement Project. This funding will be used to initiate the design for the project. In addition, this item will authorize the transfer of $5,495, one percent of the appropriated funds, from the Capital Project Fund to the Cultural Services and Facilities Fund for Art in Public Places. This project will reconstruct South Timberline Road from Stetson Creek Drive to Trilby Road to the City’s four lane arterial roadway standard. Planned improvements include: intersection improvements at Kechter Road, Zephyr Road, and Trilby Road; multi-modal accommodations; raised medians; access control; landscaping improvements; and roadway improvements. This project serves to build upon the development improvements that have been completed along the corridor. This project will improve safety, reduce congestion, and provide improved accommodations for alternate travel modes. Staff anticipates an overall project budget of $5,900,000 and an anticipated construction start date of 2021. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The City has been awarded a $2.2 million Surface Transportation Block Grant (STBG), becoming available in 2020, to help fund the construction of this project. This request seeks to advance Transportation Capital Expansion Fee (TCEF) funds to begin preliminary design, right-of-way plan development, utility coordination and the environmental review process. Development along the South Timberline corridor has expedited the need to appropriate this funding and advance design efforts outside of the typical Budgeting for Outcomes process and in advance of the STBG Federal Grant. This project will reconstruct South Timberline Road from Stetson Creek Drive to Trilby Road to the City’s four- lane arterial roadway standards. Planned improvements include: intersection improvements at Kechter Road, Zephyr Road, and Trilby Road; multi-modal accommodations, raised medians, access control, landscaping improvements, and roadway improvements. This project serves to build upon the development improvements that have been completed along the corridor. Currently several developments along the corridor have made local street frontage improvements including: road widening, bike lanes, and pedestrian amenities. This project serves to connect these improvements corridor-wide. The Timberline widening project will improve safety, ATTACHMENT 1 3.1 Packet Pg. 55 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6679 : SR 048 S Timberling Appropriation) Agenda Item 7 Item # 7 Page 2 reduce congestion, and provide improved accommodations for alternative travel modes. Staff anticipates an overall project budget of $5,900,000 and an anticipated construction start date of 2021. All new development within the City of Fort Collins creates an additional demand on some, or all, of the City’s public facilities, including the existing transportation network. The City’s TCEF Program collects a one-time impact fee from development to fund growth-related transportation improvements. The use of TCEF funds to support this project is appropriate, as the project will increase the vehicular and multimodal capacity along South Timberline Road. The impact fees collected are proportionate to the development’s impact, ensuring that development is paying its share for growth-related needs to maintain current standards. The TCEF Program funds cannot be used for operating or maintenance costs, or to repair or correct existing deficiencies the existing infrastructure. This item will appropriate $498,900 in TCEF funds to initiate the preliminary design phase of the project. The City will often partner with development to construct roadway improvements to minimize impacts to the public. If the City has a planned project which will improve a development’s frontage, the City will collect a payment in lieu of construction from the developer. The amount collected is the anticipated cost to construct the local street frontage. This item will also appropriate $49,387 from TCEF Reserves, collected as payment in lieu for a development for its local street frontage, within the project limits. The total TCEF appropriation is $548,287. Per City Code Section 23-304, all appropriations for construction projects estimated to cost over $250,000 shall include an amount equal to one percent of the estimated cost for works of art. The total Art in Public Places funds to be appropriated is $5,495. This item will transfer $4,286 of the TCEF appropriations to the Art in Public Places Program. Staff has identified the Transportation Reserves to provide the additional $1,209 needed to provide long-term maintenance for the art. CITY FINANCIAL IMPACTS This action will appropriate $549,496 into the Capital Projects Fund–South Timberline Road Improvements Project to fund project design. In addition, $5,495 will be transferred from the Capital Projects Fund into the Cultural Services and Facilities Fund for Art in Public Places. The following is a summary of funds to be appropriated with this action: Funds to be Appropriated with this Action Transportation Capital Expansion Fee Funds $548,287 Transportation Reserves $1,209 Total Funds to be Appropriated with this Action $549,496 Transfer to Art in Public Places $5,495 Staff anticipates the appropriated funds will enable the completion of preliminary engineering plans and the development of a preliminary cost estimate. The current overall project budget is $5,900,000. Staff will use the preliminary cost estimate to further refine the overall project budget as construction funds have not yet been identified. BOARD / COMMISSION RECOMMENDATION Staff plans to present to the Transportation Board for comments as the project proceeds through the design phase. In addition, staff plans to present status updates to the Art in Public Places Board and the Bicycle Advisory Committee. 3.1 Packet Pg. 56 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6679 : SR 048 S Timberling Appropriation) Agenda Item 7 Item # 7 Page 3 PUBLIC OUTREACH This project will develop and implement a unique communication and outreach plan with the intent to develop a context sensitive design meeting both short term needs and long-term goals. Public outreach will begin with the project’s preliminary design phase. Staff has participated in several neighborhood meetings associated with developments along South Timberline Road, including the proposed Hansen Farms Development. ATTACHMENTS 1. Location Map (PDF) 3.1 Packet Pg. 57 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6679 : SR 048 S Timberling Appropriation) S Timberline Rd S Lemay Ave Ziegler Rd E Harmony Rd Kechter Rd E Trilby Rd S tetson Creek D r South City Timberline of Fort Road Collins Improvements Printed: March 05, 2018 Path: S:\Engineering\Projects\Capital Projects\Maps\Timberline_Trilby to Stetson Creek\South Timberline Road Improvements.mxd / 0 750 1,500 3,000 4,500 6,000 Feet Legend Project Location ATTACHMENT 2 3.2 Packet Pg. 58 Attachment: Location map (6679 : SR 048 S Timberling Appropriation) -1- ORDINANCE NO. 048, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE TRANSPORTATION CAPITAL EXPANSION FEE FUND AND THE TRANSPORTATION FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE TRANSPORTATION CAPITAL EXPANSION FEE FUND AND THE TRANSPORTATION FUND INTO THE CAPITAL PROJECT FUND FOR THE SOUTH TIMBERLINE ROAD IMPROVEMENTS PROJECT AND TRANSFERRING APPROPRIATIONS FROM THE CAPITAL PROJECT FUND TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the City has been awarded a $2.2 Million Surface Transportation Block Grant (“STBG”), becoming available in 2020, to help reconstruct South Timberline Road from Stetson Creek Drive to Trilby Road to the City’s four lane arterial roadway standards (the “Project”); and WHEREAS, development along the South Timberline corridor has expedited the need to begin efforts of the Project outside the typical Budgeting For Outcomes process and in advance of the STBG grant; and WHEREAS, staff has identified $549,495 in the Transportation Capital Expansion Fee Fund (“TCEF”) to be used on the Project, which amount will be added to the Project budget; and WHEREAS, this Ordinance will appropriate the TCEF funds to begin preliminary design, right of way plan development, utility coordination and the environmental review process of the Project; and WHEREAS, the use of the TCEF fees on the Project will fund growth-related transportation improvements; and WHEREAS, this appropriation benefits public health, safety and welfare of the citizens of Fort Collins and serves the public purpose of enhancing roadways and other transportation related infrastructure; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, the Financial Officer has determined that the appropriations as described herein are available and previously unappropriated in the Transportation Capital Expansion Fee Fund and the Transportation Fund; and WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for 3.3 Packet Pg. 59 Attachment: Ordinance No. 048, 2018 (6679 : SR 048 S Timberling Appropriation) -2- which the transferred funds are to be expended remains unchanged; the purpose for which the funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and WHEREAS, this project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from reserves in the Transportation Capital Expansion Fee Fund for transfer to the Capital Projects Fund the sum of FIVE HUNDRED FORTY-EIGHT THOUSAND TWO HUNDRED EIGHTY-SEVEN DOLLARS ($548,287) for the South Timberline Road Improvements Project and appropriated therein. Section 3. That there is hereby appropriated for expenditure from reserves in the Transportation Fund for transfer to the Capital Projects Fund the sum of ONE THOUSAND TWO HUNDRED AND NINE DOLLARS ($1,209) for the South Timberline Road Improvements Project and appropriated therein. Section 4. That the unexpended appropriated amount of FOUR THOUSAND TWO HUNDRED EIGHTY-SIX DOLLARS ($4,286) in the Capital Projects Fund - South Timberline Road Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for Art in Public Places projects. Section 5. That the unexpended appropriated amount of ONE THOUSAND TWO HUNDRED AND NINE DOLLARS ($1,209) in the Capital Projects Fund - South Timberline Road Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. 3.3 Packet Pg. 60 Attachment: Ordinance No. 048, 2018 (6679 : SR 048 S Timberling Appropriation) -3- Introduced, considered favorably on first reading, and ordered published this 3rd day of April, A.D. 2018, and to be presented for final passage on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk 3.3 Packet Pg. 61 Attachment: Ordinance No. 048, 2018 (6679 : SR 048 S Timberling Appropriation) Agenda Item 4 Item # 4 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Lisa Rosintoski, Utilities Customer Connections Manager Lance Smith, Utilities Strategic Finance Director Cyril Vidergar, Legal SUBJECT Second Reading of Ordinance No. 049, 2018, Appropriating Prior Year Reserves in the Utility Customer Service and Administration Fund for Cyber Security and System Enhancements for the Utilities Customer Information System. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on April 3, 2018, funds security improvements identified in a 2017 assessment of the Utilities customer information system. This system is the Utilities’ primary tool for processing about $200 million in revenue annually, and it supports multiple critical integrated systems that Utilities relies on for daily operations in the delivery of accurate billing. Given the expected lifespan of the system, it is crucial that it is protected and supported until a new billing system is implemented. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, April 3, 2018 (PDF) 2. Ordinance No. 049, 2018 (PDF) 4 Packet Pg. 62 Agenda Item 8 Item # 8 Page 1 AGENDA ITEM SUMMARY April 3, 2018 City Council STAFF Lisa Rosintoski, Utilities Customer Connections Manager Lance Smith, Utilities Strategic Finance Director Cyril Vidergar, Legal SUBJECT First Reading of Ordinance No. 049, 2018, Appropriating Prior Year Reserves in the Utility Customer Service and Administration Fund for Cyber Security and System Enhancements for the Utilities Customer Information System. EXECUTIVE SUMMARY The purpose of this item is to fund security improvements identified in a 2017 assessment of the Utilities customer information system. This system is the Utilities’ primary tool for processing about $200 million in revenue annually, and it supports multiple critical integrated systems that Utilities relies on for daily operations in the delivery of accurate billing. Given the expected lifespan of the system, it is crucial that it is protected and supported until such time as a new billing system is implemented. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION Specifics on security vulnerabilities, designs, and remedial measures are not discussed in this AIS and are not treated as public records under the Colorado Open Records Act. Information on these topics can nevertheless be provided to Council in confidential follow-up communications, as may be requested by Council. Enhancing the cybersecurity protection of the utility customer information system will enable accurate recordkeeping and benefit all ratepayers. CITY FINANCIAL IMPACTS Based on the 2017 assessment figures, the cost of implementing the recommended system enhancements is estimated to be $111,000, plus $13,300 in annual maintenance and $50,000 in annual staff support. The total amount requested in this appropriation is $149,300, which includes six months of support staff costs for the first year. As of December 31, 2016, the Utilities Customer Service & Administration fund had $1.4M in available reserves. Reserves decreased slightly as of the end of 2017. There remains enough available reserves to fund this appropriation of $149,300 in 2018. Ongoing maintenance and support costs of $63,300 will be funded by ongoing revenues from the four Utilities enterprise funds starting in 2019. ATTACHMENT 1 4.1 Packet Pg. 63 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6681 : SR 049 Cybersecurity Funding) -1- ORDINANCE NO. 049, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE UTILITY CUSTOMER SERVICE AND ADMINISTRATION FUND FOR CYBER SECURITY AND SYSTEM ENHANCEMENTS FOR THE UTILITIES CUSTOMER INFORMATION SYSTEM WHEREAS, the purpose of this item is to appropriate $149,300 from Utilities Customer Service and Administration Fund Reserves to enhance cybersecurity protection for the Utilities customer information and billing system (CIS) and improve lifecycle support the system; and WHEREAS, these funds are needed to proactively address potential security vulnerabilities and enhance system operations, and guarantee continued accurate billing and recordkeeping within CIS, as well as avoid costs associated with manual recordkeeping, account processing, and reactionary installation delays; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, the Financial Officer has determined that the appropriations as described herein are available and previously unappropriated in the Utility Customer Service and Administration Fund; and WHEREAS, the City Council has determined funding system enhancements for the Utilities customer information system is needed to guarantee continued accurate and protected service billing operations and thereby serves a utility purpose beneficial to the ratepayers of each utility. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from prior year reserves in the Utility Customer Service and Administration Fund the sum of ONE HUNDRED FORTY- NINE THOUSAND THREE HUNDRED DOLLARS ($149,300) to address potential cybersecurity vulnerabilities and lifecycle maintenance issues in the Utilities Customer Information System. 4.2 Packet Pg. 64 Attachment: Ordinance No. 049, 2018 (6681 : SR 049 Cybersecurity Funding) -2- Introduced, considered favorably on first reading, and ordered published this 3rd day of April, A.D. 2018, and to be presented for final passage on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk 4.2 Packet Pg. 65 Attachment: Ordinance No. 049, 2018 (6681 : SR 049 Cybersecurity Funding) Agenda Item 5 Item # 5 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Philip Tucker, Utilities Key Accounts Representative Cyril Vidergar, Legal SUBJECT Second Reading of Ordinance No. 050, 2018, Appropriating Unanticipated Grant Revenue in the Light and Power Fund for the Peak Notification Pilot Project. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on April 3, 2018, appropriates $18,500 in grant revenues from the American Public Power Association into the Fort Collins Utilities Light and Power Operations fund to pilot a peak load notification project. This pilot project will be internal to the City of Fort Collins. It will educate staff members from various departments about coincident peak and provide tools to help City staff conserve power during peak events. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, April 3, 2018 (PDF) 2. Ordinance No. 050, 2018 (PDF) 5 Packet Pg. 66 Agenda Item 9 Item # 9 Page 1 AGENDA ITEM SUMMARY April 3, 2018 City Council STAFF Philip Tucker, Utilities Key Accounts Representative Cyril Vidergar, Legal SUBJECT First Reading of Ordinance No. 050, 2018, Appropriating Unanticipated Grant Revenue in the Light and Power Fund for the Peak Notification Pilot Project. EXECUTIVE SUMMARY The purpose of this item is to appropriate $18,500 in grant revenues from the American Public Power Association into the Fort Collins Utilities Light and Power Operations fund to pilot a peak load notification project. This pilot project will be internal to the City of Fort Collins. It will educate staff members from various departments about coincident peak and provide tools to help City staff conserve power during peak events. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The American Public Power Association (APPA) maintains an ongoing research and development grant program titled Demonstration of Energy and Efficiency Developments (DEED). Fort Collins Utilities succeeded in receiving DEED grant approval for a project titled “Peak Load Notification Pilot”. The grant period is March 1, 2018, to December 31, 2018. Fort Collins Utilities utilizes a coincident peak rate structure for large commercial customers to help customers save on the coincident peak charge of their bill. The utility currently attempts to communicate to customers about predicted coincident peak hours through email, a website, and OpenADR, a platform used for commercial automated demand response. These tools provide the backbone to the peak notification system, but utilization by commercial customers has been limited due to the complexity of the rate structure and communication methods, some of which are not easily adaptable to a customer’s unique environment. This project directly addresses these two challenges with new technological tools and educational outreach. The technological component involves creating a channel on the IFTTT (If This Then That) platform which will allow end users to easily create custom conditional programs to automate actions and responses based on triggers defined by Fort Collins Utilities. The educational component involves identifying and educating new levels of staff within an organization who control large amounts of energy within the scope of their job responsibilities. Additionally, a visible example of a response to a coincident peak event will be provided to staff as part of the educational component. A color changing LED bulb will utilize the IFTTT component of this project by changing colors during a coincident peak event, alerting staff that an event has been scheduled or is currently underway. CITY FINANCIAL IMPACTS The appropriation of these funds will enable Utilities to move forward with the pilot project. The grant funds will pay for all costs of this project, no other matching funds are required. ATTACHMENT 1 5.1 Packet Pg. 67 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6683 : SR 050 Peak Notification) -1- ORDINANCE NO. 050, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE IN THE LIGHT AND POWER FUND FOR THE PEAK NOTIFICATION PILOT PROJECT WHEREAS, the Light and Power Utility Energy Services Division has received a grant from the American Public Power Association (APPA) for $18,500 to conduct an internal City pilot program focused on educating staff from various departments about coincident peak events and providing tools to help staff conserve power during peak events, entitled the “Peak Load Notification Project”; and WHEREAS, the grant period is from March 1, 2018, through December 31, 2018; and WHEREAS, the project will address challenges of the current coincident peak event notification process by creating a new IFTTT (If This Then That) platform channel to allow users to set custom automated actions when a peak event occurs, and improving the awareness of conservation and energy management options for employees within the City who control large amounts of energy within the scope of their job responsibilities; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, the Financial Officer has determined that the appropriation of the revenue as described herein will not cause the total amount appropriated in the Light and Power Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year; and WHEREAS, the City Council has determined the appropriation of the grant revenues as described herein will further City efforts to improve efficient use and promote energy conservation in City operations and thereby serves a utility purpose beneficial to the Electric Utility ratepayers. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from unanticipated grant revenue in the Light and Power Fund the sum of EIGHTEEN THOUSAND FIVE HUNDRED DOLLARS ($18,500) for the Peak Notification Pilot Project. 5.2 Packet Pg. 68 Attachment: Ordinance No. 050, 2018 (6683 : SR 050 Peak Notification) -2- Introduced, considered favorably on first reading, and ordered published this 3rd day of April, A.D. 2018, and to be presented for final passage on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk 5.2 Packet Pg. 69 Attachment: Ordinance No. 050, 2018 (6683 : SR 050 Peak Notification) Agenda Item 6 Item # 6 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Shane Boyle, Civil Engineer III Eric Potyondy, Legal SUBJECT Second Reading of Ordinance No. 051, 2018, Amending Chapter 26 of the Code of the City of Fort Collins Regarding Reimbursement Agreements for the Construction of Water and Sewer Mains. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on April 3, 2018, amends City Code sections related to reimbursement agreements for the construction of water and sewer mains. These sections of Code define requirements by which private parties may seek reimbursement from adjacent property owners for installation of public water and sewer infrastructure. As written, the Code language applies to greenfield development, which is growing less common in Fort Collins. The proposed Code changes would make the reimbursement agreements also applicable to infill, redevelopment, and existing development and thus be more useful to the City and developers. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, April 3, 2018 (w/o attachments) (PDF) 2. Ordinance No. 051, 2018 (PDF) 6 Packet Pg. 70 Agenda Item 10 Item # 10 Page 1 AGENDA ITEM SUMMARY April 3, 2018 City Council STAFF Shane Boyle, Civil Engineer III Eric Potyondy, Legal SUBJECT First Reading of Ordinance No. 051, 2018, Amending Chapter 26 of the Code of the City of Fort Collins Regarding Reimbursement Agreements for the Construction of Water and Sewer Mains. EXECUTIVE SUMMARY The purpose of this item is to amend City Code sections related to reimbursement agreements for the construction of water and sewer mains. These sections of Code define requirements by which private parties may seek reimbursement from adjacent property owners for installation of public water and sewer infrastructure. As written, the Code language applies to greenfield development, which is growing less common in Fort Collins. The proposed Code changes would make the reimbursement agreements also applicable to infill, redevelopment, and existing development and thus be more useful to the City and developers. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION City Code Sections 26-121, 26-285, 26-369, and 26-372 apply to reimbursement agreements and allow for private parties who are installing public infrastructure that is also able to serve adjacent properties to require reimbursement from those adjacent properties when they connect to the public system. As written, the Code language applies to greenfield development, which is no longer very common in Fort Collins. The proposed Code changes would make the reimbursement agreements also applicable to infill and redevelopment, and thus be more useful to the City and the types of development now being currently pursued. There are multiple developments within Fort Collins that were constructed prior to City sewer being available in these areas. Therefore, these developments are on individual septic systems. As these septic systems begin to fail, homeowners are interested in installing public sewer mains into and through their development to allow for connection to City sewer which is a health and safety benefit to the City. The proposed Code changes would allow for homeowner(s) to install the sewer mains and require reimbursement from adjacent homes that could also be served by the new sewer mains. As the adjacent homes connect into the new sewer main, those homeowners would be required to pay for their share of the public system. CITY FINANCIAL IMPACTS No financial impacts to the City are anticipated with the proposed Code changes. ATTACHMENT 1 6.1 Packet Pg. 71 Attachment: First Reading Agenda Item Summary, April 3, 2018 (w/o attachments) (6684 : SR 051 Water Sewer Mains) Agenda Item 10 Item # 10 Page 2 BOARD / COMMISSION RECOMMENDATION At its March 15, 2018 meeting, the Water Board voted unanimously to recommend approval of the proposed Code changes. PUBLIC OUTREACH As this Code change is at the request from homeowners and no impact to the City of development community is anticipated, public outreach was done in the form of a City website update. The proposed Code change was placed on the City’s web page on January 31, 2018. ATTACHMENTS 1. Water Board minutes, March 15, 2018 (draft) (PDF) 6.1 Packet Pg. 72 Attachment: First Reading Agenda Item Summary, April 3, 2018 (w/o attachments) (6684 : SR 051 Water Sewer Mains) -1- ORDINANCE NO. 051, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS AMENDING CHAPTER 26 OF THE CODE OF THE CITY OF FORT COLLINS REGARDING REIMBURSEMENT AGREEMENTS FOR THE CONSTRUCTION OF WATER AND SEWER MAINS WHEREAS, the City owns and operates a water utility and a wastewater utility; and WHEREAS, City Code has historically provided for the City to enter into reimbursement agreements with developers for the construction of water and/or sewer mains under City Code Sections 26-121, 26-285, 26-369, and 26-372; and WHEREAS, the term “developer” is defined in Chapter 26 of City Code as “any person who plats and improves undeveloped land for industrial, commercial, residential or mixed use thereby creating a demand for City utility services”; and WHEREAS, under such reimbursement agreements, the developer would construct and pay for a water and/or sewer main located either through undeveloped areas to reach and serve the developer’s property, or along the perimeter of the developer’s property; and WHEREAS, such reimbursement agreements have acted as a useful mechanism in certain circumstances by which water and/or wastewater service may be extended; and WHEREAS, the current sections of City Code regarding such reimbursement agreements are tailored to the extension of water and/or wastewater service by developers to undeveloped property to be platted; and WHEREAS, there are certain properties and groupings of properties within Fort Collins that are within the water and wastewater utilities’ respective service areas, but which are not currently served by the water and/or wastewater utility, and which would require the construction of water and/or sewer mains to serve such properties; and WHEREAS, it would be preferable for the City and to the benefit of the health, safety, and welfare of the citizens of Fort Collins to extend water and wastewater service to such properties; and WHEREAS, allowing reimbursement agreements to potentially be used to extend water and wastewater service to such properties would further and provide an additional mechanism for reaching this goal; and WHEREAS, it would be beneficial to the water and/or wastewater utility to extend water and/or sewer mains to be able to serve all properties within the water and wastewater utilities’ respective service areas in order to advance the general purposes of those utilities, and it also would, among other things, expand the customer base and increase revenues for these utilities; and 6.2 Packet Pg. 73 Attachment: Ordinance No. 051, 2018 (6684 : SR 051 Water Sewer Mains) -2- WHEREAS, it would be beneficial to the water and wastewater utilities’ respective ratepayers to provide additional mechanisms to construct water and/or sewer mains using private funds; and WHEREAS, the Water Board has recommended that the Council approve the changes made herein; and WHEREAS, the City Manager and City staff have recommended to the City Council that City Code Sections 26-121, 26-285, 26-369 and 26-372 be amended as set forth below. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS, as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That Section 26-121 of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 26-121. - Reimbursement assessments. (a) Any applicant desiring to take and use City water for the first time on premises subject to a reimbursement agreement with the City, as provided in § 26-372, shall pay any charges and adjustments assessed to the property pursuant to such agreement on account of the installing person’s extension of the City water main adjacent to the premises if the applicant’s service line will be connected directly and not through an ancillary distribution line to such main and the applicant did not participate in the original cost of such extension. This fee shall be paid at the time the water service permit is issued in addition to all other connection charges. The applicant may not avoid payment of this charge by requesting connection to another water main if the proposed service line is, in the opinion of the Utilities Executive Director, best capable of being connected to the main which is the subject of the reimbursement agreement. . . . Section 3. That Section 26-285 of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 26-285. - Reimbursement assessments. (a) An applicant desiring an original connection to the wastewater utility for premises subject to a reimbursement agreement with the City, as provided in § 26-372, shall pay any charges and adjustments assessed to the property pursuant to such agreement on account of the installing person’s extension of the public sewer adjacent to the premises, if the applicant’s service line will be connected to such main directly, and not through an ancillary collection 6.2 Packet Pg. 74 Attachment: Ordinance No. 051, 2018 (6684 : SR 051 Water Sewer Mains) -3- line, and the applicant did not participate in the original cost of its construction. This fee shall be paid at the time the sewer connection permit is issued in addition to all other connection charges. The applicant may not avoid payment of this charge by requesting connection to another sewer main if in the opinion of the Utilities Executive Director the proposed service line is best capable of being connected to the main which is the subject of the reimbursement agreement. . . . Section 4. That Section 26-369 of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 26-369. - Subdivisions and developments. . . . (b) A developer shall install at self-expense all mains, service lines and other appurtenances to, in and through the development. The City shall participate in the developer’s cost of installing oversized mains as provided in § 26-371. The City may also accommodate the developer and other eligible persons by attempting to collect reimbursement fees as provided in § 26-372. . . . Section 5. That Section 26-372 of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 26-372. - Reimbursement agreements. (a) When a developer or any other person constructs a water or sewer main to reach and serve such installing person’s property or constructs such a main on the perimeter of the property, the entire cost of the main shall be the responsibility of such person. If such installing person enters into a reimbursement agreement with the City in the time and manner prescribed by this Section, then the City may assess a charge per connection or per frontage to each adjacent property connecting to the affected water or sewer main at the time a connection permit is issued for that property. If per connection, the charge shall be calculated as the cost of the water or sewer main divided by the number of potential connections to adjacent properties. If per frontage, the charge shall be calculated as the cost of the water or sewer main multiplied by the length of the frontage of the property to be charged (in feet) divided by the total length of the water or sewer main (in feet). It shall be in the Utilities Executive Director’s discretion to determine whether to base the charge on connections or frontage, based on an equitable distribution of costs and other relevant considerations. If the charge is collected, the City shall reimburse the installing person to the extent of such collection after deducting a service charge of three (3) percent to cover administrative costs. All costs for the construction of the water and sewer mains must be 6.2 Packet Pg. 75 Attachment: Ordinance No. 051, 2018 (6684 : SR 051 Water Sewer Mains) -4- fully paid by the installing person before such person is entitled to reimbursement under any agreement established hereunder. (b) The amount of the reimbursement assessed by the City for each adjacent property as it connects to the affected water or sewer main may be based on the original cost of design and construction of the mains plus an adjustment for inflation based on the construction cost index for Denver, Colorado, as published monthly by “Engineering News-Record.” In no case shall the charge reflect less than the original cost of installation. The costs of design and construction of the improvements may include engineering fees and any costs incurred by the installing person for the formation or administration of a special improvement district. Reimbursement of the installing person is contingent on actual collection of the charge by the City. (c) In order to obtain approval of a reimbursement agreement from the City, the installing person shall provide the utility with copies of the following within ninety (90) days from acceptance of the water or sewer main by the City Engineer: (1) Completed bid forms from at least three (3) qualified contractors with an indication of which contractor was awarded the project. The bid forms must contain the description, estimated quantity, and unit price for each item included in the project. Each bid must be genuine and not a collusive or sham bid; (2) Any invoice from the installing person’s engineer for any fees assessed on the project; (3) The contractor’s application for final payment approved by the installing person’s engineer; (4) A letter from the installing person and/or contractor certifying that final payment has been received by the contractor; (5) A letter from the installing person and/or engineer certifying that final payment of engineering fees has been made; (6) A map prepared by a licensed engineer or surveyor which shows: a. The location of the water or sewer mains constructed; b. The name of the owner of each property which has frontage along the water or sewer main; c. The amount of frontage each property has along the water or sewer main; d. The number of connections anticipated to be made to the water or sewer main from the properties along the main; 6.2 Packet Pg. 76 Attachment: Ordinance No. 051, 2018 (6684 : SR 051 Water Sewer Mains) -5- e. The location of stubs from the water or sewer main to each property along the main, if such stubs have been required by the Utilities Executive Director; f. The acreage and parcel number of each property along the water or sewer main; and g. A reference to the book and page and/or reception number from the county records where the information for each property was obtained. (7) Any other information deemed necessary by the Utilities Executive Director. (d) If the foregoing information is not submitted by the installing person within the ninety-day period provided, then reimbursement shall be denied. If the information is timely submitted, the City will review it and prepare a reimbursement agreement to be signed by both the installing person and the City Manager. All reimbursement agreements shall be recorded with the county clerk and the installing person shall be responsible for such recording costs. (e) The term of any reimbursement agreement established hereunder shall not exceed a period of ten (10) years from the date of its execution regardless of whether or not the original costs have been fully reimbursed. The City Council may approve one (1) extension of the agreement by resolution, not to exceed an additional ten (10) years, if City Council approves such a resolution for an extension prior to the expiration of the original ten-year period. The City is not liable for any portion of the uncollected balance. (f) The books and records of the installing person relating to the costs of the water and sewer mains for which the installing person seeks reimbursement shall be open to the City at all reasonable times for the purpose of auditing and verifying the installing person’s costs. Introduced, considered favorably on first reading, and ordered published this 3rd day of April, A.D. 2018, and to be presented for final passage on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk 6.2 Packet Pg. 77 Attachment: Ordinance No. 051, 2018 (6684 : SR 051 Water Sewer Mains) -6- Passed and adopted on final reading on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk 6.2 Packet Pg. 78 Attachment: Ordinance No. 051, 2018 (6684 : SR 051 Water Sewer Mains) Agenda Item 7 Item # 7 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Amanda King, Communications/Public Involvement Director Vincent Kitch, Cultural Services and Facilities Director Chris Van Hall, Legal SUBJECT First Reading of Ordinance No. 052, 2018, Appropriating Prior Year Reserves and Unanticipated Revenue in the General Fund for Cultural Development and Programming Activities, Tourism Programming, and Convention and Visitor Program Services. EXECUTIVE SUMMARY The purpose of this item is to appropriate $482,841, of which $242,389 is proposed for 2018 Cultural Development and Programming Activities (Fort Fund), $26,873 is proposed for 2018 Tourism Programming (Fort Fund), and $213,579 is proposed for 2018 Convention and Visitors Program activities, from a combination of unanticipated revenue (Lodging Tax) and prior year reserves (unspent appropriations) in the General Fund Lodging Tax Reserves. Lodging taxes are annually collected by the City of Fort Collins for Cultural Development and Tourism programming activities. Anticipated revenue is projected through each Budgeting for Outcomes (BFO) cycle and then adjusted annually as needed based on actual collections. Lodging tax revenue collected in 2017 was $237,967 above projected collections. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION Section 25-44 of the City Code requires that 75% of the total lodging tax receipts be used for the promotion of convention and visitor activities in the City and 25% of receipts be used for cultural development and programming activities in the City. Actual revenue collected is appropriated based on this allocation formula and any excess revenue and budget savings are reserved for these activities in the General Fund. Pursuant to a contract with the Fort Collins Convention and Visitors Bureau (FCCVB), the City has paid a portion of lodging tax receipts to the FCCVB since 2011 for delivery of convention and visitors programming services in furtherance of the City Code requirement. The amount due for convention and visitors programming is appropriated based on prior year receipts and paid annually to FCCVB after the close of the prior tax year. When actual lodging tax receipts exceed the anticipated amount appropriated for cultural development and programming activities, the City also appropriates additional funds and adjusts the amount allocated for those activities in the year following the year in which the tax is collected. Appropriated lodging tax revenues remaining unspent at the end of the tax year lapse into the General Fund, and may be appropriated the following year for the same purposes as they were originally appropriated. 7 Packet Pg. 79 Agenda Item 7 Item # 7 Page 2 The actual tax revenue collected during the 2017 tax year, as determined in March 2018, was $237,967 more than the Lodging tax revenue anticipated and appropriated for expenditure in 2017. Accordingly, upward adjustments to the 2018 appropriations under Section 25-44 of the City Code are required. In addition, Budget staff has recommended unspent appropriations for convention and visitor activities and cultural development and programming activities that lapsed into the General Fund in 2017 be re-appropriated in 2018 for the same purposes as originally appropriated. These appropriation adjustments are described below. CITY FINANCIAL IMPACTS 7 Packet Pg. 80 -1- ORDINANCE NO. 052, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES AND UNANTICIPATED REVENUE IN THE GENERAL FUND FOR CULTURAL DEVELOPMENT AND PROGRAMMING ACTIVITIES, TOURISM PROGRAMMING, AND THE FORT COLLINS CONVENTION AND VISITORS BUREAU WHEREAS, Section 25-244(b) of the City Code requires that lodging tax revenue is to be allocated as follows: 75% for the promotion of convention and visitor activities and 25% for cultural development and programming activities; and WHEREAS, lodging tax revenue was estimated at $1,282,600 for 2017 and appropriated; and WHEREAS, at the end of 2017, a total of $1,520,567 in lodging tax revenues had been collected and the unspent portions lapsed into the General Fund Reserves for lodging tax programs and activities; and WHEREAS, unanticipated lodging tax revenue in the amount of $237,967 held in the General Fund Reserves is to be appropriated for each of the lodging tax programs and activities as follows: $59,492 for Cultural Development and Programming; $11,898 for Tourism Programming; and $166,577 for Fort Collins Convention and Visitors Bureau; and WHEREAS, unexpended 2017 appropriations of lodging tax revenue in the amount of $244,874 have lapsed and were returned to the General Fund, and are to be appropriated for lodging tax programs and activates based on the use specified when they were first appropriated, as follows: $182,897 for Cultural Development and Programming; $14,975 for Tourism Programming; and $47,002 for Fort Collins Convention and Visitors Bureau; and WHEREAS, this Ordinance appropriates the unanticipated lodging tax revenue and the unexpended 2017 appropriations of lodging tax revenue to make the full payment to the Fort Collins Convention and Visitors Bureau and the Fort Fund Cultural Development and Programming in the amount of $482,841; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and Packet Pg. 81 -2- WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the General Fund and will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year; and WHEREAS, this appropriation benefits public health, safety, and welfare of the citizens of Fort Collins and serves the public purpose of promoting visitor activities as well as cultural development and programming activities; and WHEREAS, the City wishes to appropriate funds allocated for Cultural Development and Programming, Tourism Programming, and the Fort Collins Convention and Visitors Bureau. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from prior year reserves in the General Fund the total sum of TWO HUNDRED FORTY-TWO THOUSAND THREE HUNDRED EIGHTY-NINE DOLLARS ($242,389) for Cultural Development and Programming activities. Section 3. That there is hereby appropriated for expenditure from prior year reserves in the General Fund the total sum of TWENTY-SIX THOUSAND EIGHT HUNDRED SEVENTY-THREE DOLLARS ($26,873) for Tourism Programming. Section 4. That there is hereby appropriated for expenditure from prior year reserves in the General Fund the total sum of TWO HUNDRED THIRTEEN THOUSAND FIVE HUNDRED SEVENTY-NINE DOLLARS ($213,579) for the Fort Collins Conventions and Visitors Bureau. Introduced, considered favorably on first reading, and ordered published this 17th day of April, A.D. 2018, and to be presented for final passage on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 82 -3- Passed and adopted on final reading on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 83 Agenda Item 8 Item # 8 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Randy Reuscher, Utility Rate Analyst Lisa Rosintoski, Utilities Customer Connections Manager Lance Smith, Utilities Strategic Finance Director Cyril Vidergar, Legal SUBJECT Items Related to Income Qualified Assistance Programs. EXECUTIVE SUMMARY A. First Reading of Ordinance No. 053, 2018, Amending Chapter 26 of the Code of the City of Fort Collins to Change the Name of Time-of-Use Electric Rates to Time-of-Day Electric Rates. B. First Reading of Ordinance No. 054, 2018, Amending Chapter 26 of the Code of the City of Fort Collins to Adopt Discounts Applicable to Water, Wastewater and Electric Rates, Fees and Charges Applied Under an Income Qualified Assistance Program. The purpose of Ordinance No. 053, 2018, is to change the name for the electric service rates that will go into effect on October 1, 2018, from “time-of-use” to “time-of-day” to better identify how the rates will be applied to different times during the day. The purpose of Ordinance No. 054, 2018, is to bring forward an ordinance to implement an Income-Qualified Assistance Program (IQAP), formerly referred to as the income-qualified rate (IQR). For qualified customers who “opt-in”, this program will initially provide a 23% discount on specified rate components for electric, water and wastewater services on a customer’s monthly bill. Utilities will qualify customers through the Low-income Energy Assistance Program (LEAP), which uses an income threshold of 165% of the Federal Poverty Level (FPL). The IQAP will have a three-year phased approach to provide data to City Council that demonstrates reasonable bill affordability and presents long-term recommendations on participation criteria, including whether a specific level of dwelling improvements in participants’ homes may (or may not) eliminate the need for payment assistance, or support removal of participants from the program. The IQAP will be rolled out in October 2018, in conjunction with time-of-day (TOD) (formerly referred to as “time-of-use” [TOU]) rates for residential customers, as approved by Council in November 2017. STAFF RECOMMENDATION Staff recommends adoption of the Ordinances on First Reading. BACKGROUND / DISCUSSION Staff initially referred to a rate structure based on blocks of time throughout a day when electric services are used as “time-of-use” rates. This terminology was used when the City Code was amended for 2018 electric service rates. Staff has now determined that “time-of-day” better communicates to customers how rates are applied throughout the day. Staff recommends changing references from “time-of-use” rates to “time-of-day” rates in Chapter 26. “Time-of-day” rates will go into effect for meter readings on or after October 1, 2018. 8 Packet Pg. 84 Agenda Item 8 Item # 8 Page 2 Staff initially presented a low-income assistance plan to Council at a work session on June 14, 2016. An ordinance was brought forth at the August 16, 2016, regular Council meeting, where it was postponed until September 6, 2016, and then initially adopted on consent on first reading 7-0. Shortly thereafter, Council reconsidered its vote and indefinitely postponed the ordinance until further action was initiated by Council. In November 2017, staff brought forward a separate ordinance on time-of-use (now referred to as time-of-day (TOD) rates) which Council voted to approve and will be effective for meter readings on/after October 1, 2018. In those discussions, the impacts on low-income customers were discussed pertaining to the two proposed TOD rate structures, and the need to continue discussions on providing an income-qualified rate (IQR). Staff returned with a recommendation for the IQR at the January 30, 2018 Work Session. With feedback from Council at the work session and two subsequent meetings; one with Mayor Pro Tem Horak and the other with Councilman Cunniff, staff subsequently revised its initial recommendation of a 42% discount on the total billed services to a 23% discount applied to specific rate components. Staff provided two memos to Council on March 15, 2018 to summarize the revised recommendations. The first memo focused on an implementation strategy as a customer assistance program, including modifications of the discount approach, efficiency and conservation participation elements, and creating a program that can phase-out based on participants’ dwellings achieving sustained utility bill savings. The second memo focused on the rate structure details and overall financial impacts for the electric, water, and wastewater enterprise funds. Implementation Strategy Utilities intends to implement an IQAP that results in reasonable utility bill affordability for qualifying low-income participants that “opt-in.” The program will have a three-year phased approach to provide data to City Council that demonstrates the following: 1. Achieve sustainable savings in participant dwellings through efficiency and conservation actions and dwelling improvements. 2. Inventory IQAP participant locations for regular outreach and to measure the impact of efficiency and conservation actions and dwelling improvements. 3. Gather data over a 3-year period to measure the effectiveness of IQAP in achieving efficiency and conservation results. 4. Partner with LEAP and include thorough screening to minimize IQAP being used inappropriately by non- qualifying participants. Utilities’ proposed strategy for implementing the IQAP, based on the modified discount approach with efficiency and conservation outcomes, is framed as part of an IQAP rate ordinance as follows: 1. Begin with a three-year phased approach to gather and analyze data prior to presenting long-term recommendations on participation criteria. 2. Initial rate implementation on October 1, 2018, at the same time as TOD rate implementation. 3. Discount designed to establish equitable cost impacts for customers earning 165% FPL in relation to customers earning 100% of the area median income (AMI). 4. Base annual eligibility on “opt-in” process. 5. Administer IQAP qualification through LEAP to ensure a streamlined customer application process, minimum administrative burden, and maximum leverage of LEAP assistance dollars. 6. Apply the IQAP discount amount of 23%, compared to the original 42% discount proposed, based on: a. Original costs to calculate IQAP discount were electric, water and wastewater; updated analysis includes natural gas. b. Original savings calculation related only to the IQAP discount. Updated analysis includes savings from LEAP assistance active energy management education opportunities and potential efficiency installations. 7. IQAP-driven efficiency targets: 8 Packet Pg. 85 Agenda Item 8 Item # 8 Page 3 a. Basic retrofits: 5,000 premises by year 10 (Larimer County Conservation Corp (LCCC) or similar programs) b. Deep retrofits: 1,000 premises by year 10 (insulation, air sealing, etc) c. Active Energy Management Education: all participants annually by year 4 8. Gather data from IQAP participants and other stakeholders to understand communication preferences, program accessibility and ownership that inform efficiency and conservation strategies and tactics for the low-income customer segment. 9. Expand existing, and develop new, long-term low-income segment efficiency and conservation strategies and tactics that leverage IQAP to increase participation. Rate Structure/Proposed Benefit The average utility bill for electric, water, wastewater and natural gas services in Fort Collins is roughly $2,271 annually. Customers participating in LEAP receive an annual program benefit that averages $441. Additional benefits may also be provided to customers who participate in conservation education and accept efficiency installations, which potentially represent another $215 annually. Recognizing the above low-income assistance amounts, 23% is the discount needed for each City utility to provide income-qualified customers a monthly utility bill discount that would reduce utility bill impacts to 3.1% of household income, which is the percentage of income that customers at 100% AMI pay. The average annual and monthly bill amounts, along with the average percentage of income a customer pays at 165% FPL, is demonstrated below in Table 1. By modifying the application of the discount within the rate, and only applying it to specific components, the total City utility discount required is reduced. Table 1 below shows the average annual and monthly household costs for electric, water, wastewater, and gas services in Fort Collins. After consideration of program benefits provided to LEAP participants, and potential savings associated with income-qualified utility programs, it is estimated a customer that receives all three services (electric, water, wastewater) would need to receive an additional $387 annual benefit to reduce their household financial burden to 3.1%. Not all low-income customers have all three services in their name, some customers earn significantly less than 165% FPL, and some dwellings may not be eligible for every improvement opportunity, so the resulting direct financial benefit may vary from the numbers stated in the table. 8 Packet Pg. 86 Agenda Item 8 Item # 8 Page 4 TABLE 1 Annually Monthly % of income Electric $ 788 $ 66 2.0% Water $ 431 $ 36 1.1% Wastewater $ 469 $ 39 1.2% Gas $ 583 $ 49 1.5% Utility Expense $ 2,271 $ 189 5.7% Avg LEAP Benefit $ (441) $ (37) -1.1% Utilities programs $ (215) $ (18) -0.5% Current Program Benefits $ (656) $ (55) -1.6% Expense less benefits $ 1,615 $ 135 4% Proposed Avg IQAP Benefit $ (387) $ (32) -1.0% Including IQAP $ 1,228 $ 102 3.1% Average Utility Costs and Benefits for Customers Fully Participating in IQAP Utilities proposes a modified IQAP to provide a 23% discount on certain rate components for electric, water and wastewater services as set forth below. • Electric - the discount would apply to only the base charge and the on-peak and off-peak kWh charges. It would not apply to the “tier surcharge.” o This lowers the benefit to these customers by 5% on average, since approximately 5% of total charges are collected through this tier surcharge. o All-electric homes would benefit from the full discount, as those customers do not have a “tier surcharge” (on the standard TOD rate). o Estimates show this would reduce the cost of the program by $18,000/year, which could be directed to energy efficiency improvements in eligible housing. • Water - the discount would apply to the base charge and the Tier 1 charge, though not the Tier 2 or Tier 3 water consumption charges. o Roughly 75% of costs are collected through the base charge and Tier 1 charge and keeping the full Tier 2 and 3 charges maintain the current conservation signal built into the rate structure. o Estimates show this would reduce the cost of the program by $17,000/year, which could be directed towards water conservation efforts in eligible housing. • Wastewater - no changes since initial proposal and the discount would apply to both the base charge and the variable charge. 8 Packet Pg. 87 Agenda Item 8 Item # 8 Page 5 Modifications to the application of the discount for specific components considers Council feedback from meetings in 2018, as well as recommendations from external interest groups received throughout the rate study process. CITY FINANCIAL IMPACTS Table 2 below summarizes the financial impacts to the electric, water, and wastewater utility enterprise, given the estimates for customers that may qualify through LEAP and the services that are held in those customers’ names. It is estimated the program would provide a benefit of $441,000 annually, split among the three utility funds according to actual impacts once in place. With an opt-in approach that requires customers to return a form to Utilities if they would like to participate, (as opposed to an opt-out approach that requires customers to return a form if they do NOT want to participate), enrollment and overall financial impacts may be lower than shown below. TABLE 2 Staff will monitor actual enrollment levels and financial impacts on an annual basis upon program approval, and modify qualifications and benefits as necessary going forward to maximize benefits for each respective set of rate payers. Current research shows ratepayer benefits of similar public utility programs include reduced system consumption, increased participation in conservation education programs by customers occupying substandard housing, and improved consumption behaviors. Additional ratepayer benefits also may be revealed as the program moves through successive cycles and is broadly adopted by qualifying customer households. BOARD / COMMISSION RECOMMENDATION At its February 4, 2016, meeting the Energy Board showed support for the IQAP with unanimous support, as presented by staff at the time, and the Board followed up with a memo provided to Council dated May 3, 2016 expressing their unanimous support for the program. Staff shared recent updates to the IQAP proposal with the Board via a memo highlighting changes. At the Water Board’s June 2, 2016 work session, staff presented the IQAP, as proposed at the time. The Board provided a memo to Council dated June 6, 2016 with general comments to consider. Staff returned to the Board on April 5, 2018 and the Board reaffirmed its support for income-qualified assistance programming. (Attachment 1) 8 Packet Pg. 88 Agenda Item 8 Item # 8 Page 6 PUBLIC OUTREACH As a reminder to Council, letters of support on the initial proposal were provided in 2016 from the Affordable Housing Board, United Way, LEAP, and Energy Outreach Colorado. These letters were shared with Council in previous agenda packets. A customer email recognizing the value of the low income programs is provided by Utilities. (Attachment 2) ATTACHMENTS 1. Water Board Minutes, April 5, 2018 (PDF) 2. Customer Comment Email (PDF) 8 Packet Pg. 89 DRAFT DRAFT Meeting Minutes – March 15, 2018 Page 1 DRAFT Fort Collins Utilities Water Board Minutes – SPECIAL MEETING Thursday, April 5, 2018 Water Board Chairperson City Council Liaison Brett Bovee, 970-889-0469 Wade Troxell, 970-219-8940 Water Board Vice Chairperson Staff Liaison Kent Bruxvoort, 970-219-2832 Carol Webb, 970-221-6231 ROLL CALL Board Present: Chairperson Brett Bovee, and Board Members Phyllis Ortman, Rebecca Hill, Steve Malers, Andrew McKinley, Jim Kuiken, Michael Brown, and Jason Tarry, John Primsky Board Absent: Board Members Lori Brunswig, Kent Bruxvoort OTHERS PRESENT Staff: Carol Webb, Lance Smith, Lisa Rosintoski, Pete Iengo, Randy Reuscher, Pete Iengo, Adam Jokerst, Theresa Connor Members of the Public: Richard Stave. Meeting Convened Chairperson Bovee called the meeting to order at 5:32 p.m. Public Comment Rich Stave - IQR meeting – not a big fan of shared rates and time of use rates. Biased toward low income people. Not supportive of time of use rates for water. Halligan Memo Staff Adam Jokerst provided overview of the Halligan cost increases, memo, and process to date. Board Member Jim Kuiken moved that the board memo be sent to Council. Phyllis Ortman seconded the motion. All in favor was unanimous. Income Qualified Assistance Program (IQAP), formerly known as Income Qualified Rate (IQR) (Attachments available upon request) Utilities Customer Connections Manager Lisa Rosintoski and Rate Analyst Randy Reuscher summarized the history of the Income Qualified Rate and the evolution to the current proposal of the Income Qualified Assistance Program. They discussed the implementation timeline and requested the support of the Water Board for the proposal that will be presented to City Council on April 17 for their approval. Discussion Highlights ATTACHMENT 1 8.1 Packet Pg. 90 Attachment: Water Board Minutes, April 5, 2018 (6646 : Income Qualified Assistance Program (IQAP)) DRAFT DRAFT Meeting Minutes – March 15, 2018 Page 2 Board members commented on and inquired about various related topics including how much money is in the payment assistance fund, how LEAP relates to the new proposal, whether Energy Board had previously weighed in on the proposal, the savings per household participating, the impact on personnel resources, and how we can better use education tools around conservation and asking customers to donate to a payment assistance fund. Staff indicated that we do allow this currently on bills where customers can round their bill up to support programs. Lisa Rosintoski commented that we save money on administration by partnering with LEAP (one form, multiple benefits). Pete Iengo commented that customers participating must attend conservation training, etc. to also reduce their use. The Board asked about the income level of households that can participate (about $40K per year). Board members asked about future potential efficiency programs, including the income-qualified rebates which focus on data from the IQAP program. Board members also asked how improvements are handled for rentals. Board members reiterated the need for the IQAP to help drive conservation. Staff indicated this is part of the implementation plan and will use data to drive these programs. The Board asked about potential sunset in the future of the program. Staff reiterated that data will drive these decisions. The Board asked about partnerships to serve more transient populations. Staff indicated the rate will follow them regardless of where they live and customers have to reapply every year. One board member suggested that we message the cost of this program to other customers. Staff indicated it was pennies. Board Member Brett Bove moved that Water Board support adoption of the Income Qualified Assistance Program in October 2018, to provide a 23% discount on identified components of a customers monthly utility bills for electric, water, and wastewater charges for those customers that quality for LEAP and opt-in to the utility IQAP program, conditioned on that it is a 3 year pilot and cost not to exceed $273,000 from water and wastewater funds and the program must see measurable conservation benefits from the participants. Board Member Phyllis Ortman seconded the motion. • Vote on the Motion: It passed 8-1. Adjourn The meeting was adjourned at 6:25 pm. Convene Regularly Scheduled Work Session Approved by the Water Board on April 5, 2018. ________________________________ ______________ Staff Liaison Carol Webb Date 8.1 Packet Pg. 91 Attachment: Water Board Minutes, April 5, 2018 (6646 : Income Qualified Assistance Program (IQAP)) From: Kell Sent: Monday, April 09, 2018 9:41 AM To: Wade Troxell <WTroxell@fcgov.com> Subject: Utility Bills and Poverty Mayor Troxell, My name is y, I met you last year at the NCHA homeschool meet and greet you did for us. I want to thank you for serving as mayor. I also want to offer some feedback on my experience as a homeowner in Fort Collins. In short, my husband and I bought the most affordable house we could find in a safe neighborhood several years ago. We were shocked to recieve our first city electric bills, some of which were over $500 and $600 (nearly as high as our mortgage and nearly half of my husband's monthly take-home from PSD). We don't grow pot or have anything like that which would raise our bill. We don't have gas hookups at our house, so we depend on electricity. We had our home tested through several programs for efficiency and came to realize it is just the fact that we have electric heat and the city has the tiered electric rates which are punitive to low income households who rely on electric only. We have survived thanks to LEAP and SAP. We are so thankful for those programs (though SAP is only for one year). Thanks for taking the time to read my email. ATTACHMENT 2 8.2 Packet Pg. 92 Attachment: Customer Comment Email (6646 : Income Qualified Assistance Program (IQAP)) -1- ORDINANCE NO. 053, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS AMENDING CHAPTER 26 OF THE CODE OF THE CITY OF FORT COLLINS TO CHANGE THE NAME OF TIME-OF-USE ELECTRIC RATES TO TIME-OF-DAY ELECTRIC RATES WHEREAS, in 2015, Electric Utility staff identified that deployment of advanced metering infrastructure in the City had created the potential for more refined application of electric rates and practices, including studying whether a rate structure based on the time of day when use occurred, referred to at the time as “time-of-use” (TOU), as opposed to the seasonal tiered rates, could encourage more efficient consumption across the system; and WHEREAS, on July 21, 2015, City Council adopted Ordinance No. 078, 2015, approving amendments to Chapter 26 of the City Code and authorizing a residential pilot TOU rate study to run from October 1, 2015 through September 30, 2016; and WHEREAS, at the conclusion of the pilot study, staff reported to City Council data on two TOU rate sub-schedules, analyzed based on four objectives: promotion of energy conservation, efficient reduction in daily customer demand, customer preference, and revenue sustainability compared to operating expenses; and WHEREAS, based on the results of the study, Utility Services staff proposed a transition from tiered-based electric rates to a TOU-based rate structure, for meter readings on or after October 1, 2018; and WHEREAS, on November 21, 2017, City Council adopted Ordinance No. 155, 2017, approving amendments to Chapter 26 of the City Code and transitioning the electric service rates to a TOU-based structure for meter readings on or after October 1, 2018; and WHEREAS, Utility Service staff has determined changing the name of the electric service rate structure approved in Ordinance No. 155, 2017 from “time-of-use” to “time-of-day” more clearly communicates to customers how rates will be applied throughout a service day; and WHEREAS, staff recommends amending Chapter 26 of the City Code to change the name of the electric service rates that will go into effect for residential customers for meter readings on or after October 1, 2018 from “time-of-use (TOU)” to “time-of-day (TOD)” as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Packet Pg. 93 -2- Section 2. That Section 26-464(c)(2) of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 26-464. Residential energy service, schedule R. . . . (c) Monthly rate. (2) Time of useday. The monthly rates for this schedule shall be the sum of the following charges, applied to all meter readings on or after October 1, 2018: . . . Section 3. That Section 26-465(c)(2) of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 26-465. Residential demand service, schedule RD. . . . (c) Monthly rate. (2) Time of useday. The monthly rates for this schedule shall be the sum of the following charges, applied to all meter readings on or after October 1, 2018: . . . Introduced, considered favorably on first reading, and ordered published this 17th day of April, A.D. 2018, and to be presented for final passage on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 94 -3- Passed and adopted on final reading on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 95 -1- ORDINANCE NO. 054, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS AMENDING CHAPTER 26 OF THE CODE OF THE CITY OF FORT COLLINS TO ADOPT DISCOUNTS APPLICABLE TO WATER, WASTEWATER AND ELECTRIC RATES, FEES, AND CHARGES APPLIED UNDER AN INCOME-QUALIFIED ASSISTANCE PROGRAM WHEREAS, the City Council is empowered and directed by Article XII, Section 6 of the Charter of the City of Fort Collins, to by ordinance from time to time fix, establish, maintain and provide for the collection of such rates, fees or charges for utility services furnished by the City as will produce revenues sufficient to pay the costs, expenses, and other obligations as set forth therein; and WHEREAS, the rates, fees or charges for utility services set forth herein are necessary to produce sufficient revenues to provide the utility services described herein; and WHEREAS, the revenue from the rates, fees or charges for utility services set forth herein shall be used to defray the costs of providing such utility services as required by the Charter and the City Code; and WHEREAS, as presented at the January 30, 2018, City Council work session, staff has identified benefits available through an Income-Qualified Assistance Program (“IQAP”) that improves adoption of conservation practices by qualifying low-income ratepayers who “opt-in” to receive discounts that produce reasonable utility bill affordability; and WHEREAS, based on direction provided by the City Council on January 30, 2018, staff developed optimal program components, requirements, and utility service discounts for residential water, wastewater, and electric services, as further set forth herein; and WHEREAS, Utilities Services staff has recommended a stepped rollout of an IQAP to produce data for City Council on specific utility purpose goals, including ensuring the discount accounts for state and regional programs already offering similar benefits to qualifying participants, achieving tangible and sustainable efficiency and conservation improvements at participant addresses, and verifying and improving the City’s understanding of low-income efficiency and conservation locations on which to focus outreach and monitoring efforts; and WHEREAS, Articles III, IV, and VI of Chapter 26 of the City Code establish the water, wastewater, and electric utilities as utility services furnished by and respective enterprises of the City; and WHEREAS, staff designed proposed IQAP rates in consideration of regional discounts available to low-income utility customers, including Larimer County’s Low-income Energy Assistance Program (LEAP), and City Charter and Code requirements that utility rates generate sufficient revenues to provide the utility services described herein; and Packet Pg. 96 -2- WHEREAS, the Water Board considered proposed water and wastewater-related rate adjustments for IQAP initially on June 2, 2016 and again at its April 5, 2018 regular meeting, and recommended approval of the proposed adjustments; and WHEREAS, the Energy Board considered proposed electric-related rate adjustments for IQAP customers on February 4, 2016, and provided recommendations of approval to City Council on May 3, 2016; and WHEREAS, based on the foregoing, City Council desires to amend Chapter 26 of the City Code to adjust the scope and rate of the electric and water-related rates, fees, and charges as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes any and all determinations and findings contained in the recitals set forth above. Section 2. That Section 26-127(a) of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 26-127. - Schedule B, meter rates. (a) Residential rates. (1) Residential customers with one (1) dwelling unit shall pay the sum of the following changes: a. Base monthly charge for residential customers with one (1) dwelling unit $16.86 b. Quantity monthly charge for residential customers with one (1) dwelling unit (volumetric) Tier 1 - For the first seven thousand (7,000) gallons used per month, per one thousand (1,000) gallons $2.611 Tier 2 - For the next six thousand (6,000) gallons used per month, per one thousand (1,000) gallons $3.000 Tier 3 - For all additional gallons used per month, per one thousand (1,000) gallons $3.451 c. Income-qualified assistance discount. Discount applied to monthly base and Tier 1 volumetric charges for IQAP participating residential customers in properties with one (1) dwelling unit, as further described in Section 26-724 of the Code. 23 percent (2) Residential customers with two (2) dwelling units shall pay the sum of the following charges: Packet Pg. 97 -3- a. Base monthly charge for residential customers with two (2) dwelling units $17.74 b. Quantity monthly charge for residential customers with two (2) dwelling units (volumetric) Tier 1 - For the first nine thousand (9,000) gallons used per month, per one thousand (1,000) gallons $2.253 Tier 2 - For the next four thousand (4,000) gallons used per month, per one thousand (1,000) gallons $2.589 Tier 3 - For all additional gallons used per month, per one thousand (1,000) gallons $2.979 c. Income-qualified assistance discount. Discount applied to monthly base and Tier 1 volumetric charges for IQAP participating residential customers in properties with two (2) dwelling units, as further described in Section 26-724 of the Code. 23 percent (3) Residential customers with more than two (2) dwelling units shall pay the sum of the following charges: a. Base monthly charge for residential customers with more than two (2) dwelling units First dwelling unit $12.75 Second and each additional dwelling unit $4.24 b. Quantity monthly charge for residential customers with more than two (2) dwelling units (volumetric) Winter - per one thousand (1,000) gallons used in the winter season months of November through April $1.853 Summer - per one thousand (1,000) gallons used in the summer season months of May through October $2.316 The meter reading date shall generally determine the seasonal monthly quantity charge; however, no customer shall be billed more than six (6) full billing cycles at the summer quantity charge. c. Income-qualified assistance discount. A discount applied to the monthly base and volumetric charges above for IQAP participating residential customers in properties with more than two (2) dwelling units who hold water and wastewater service accounts in their own names, subject to Section 26- 724 of the Code. 23 percent Section 3. That Section 26-280 of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 26-280. Service charges established by category. The schedule of rates for each category described in § 26-279 shall be as follows: Category Class of Rate Packet Pg. 98 -4- Customer A Single-family residential user (flat rate) Per month $40.05 Single-family residential user (metered water use) 1. Per month (base) $17.90 2. Plus, per 1,000 gallons per month (volumetric) $3.477 3. Income-qualified assistance discount. Discount applied to monthly base and volumetric charges for IQAP participating residential customers, as further described in Section 26-724 of the Code. 23 percent Note: 1. For single family customers who have not yet established a winter quarter water use at the service address, a system average of 4,000 gallons per month shall be billed. 2. After establishment of a winter quarter water use at the service address, the monthly amount billed shall be based on a minimum of 3,000 gallons per month. B Duplex (two-family) residential users (flat rate) 1. Per month (base) $55.41 2. Income-qualified assistance discount. Discount applied to monthly base charge for IQAP participating residential customers, as further described in Section 26-724 of the Code. 23 percent Duplex (two-family) residential users (metered water use) 1. Per month (base) $20.52 2. OrPlus, per 1,000 gallons per month, whichever is greater, to be calculated on a monthly basis (volumetric) $3.081 3. Income-qualified assistance discount. Discount applied to monthly base and volumetric charges for IQAP participating residential customers, as further described in Section 26-724 of the Code. 23 percent Packet Pg. 99 -5- Note: 1. For duplex customers who have not yet established a winter quarter water use at the service address, a system average 6,200 gallons shall be billed. 2. After establishment of a winter quarter use at the service address, the monthly amount billed shall be based on a minimum of 4,000 gallons per month. C Multi-family residential user (more than two dwelling units including mobile home parks) and winter quarter based nonresidential user 1. Base charge per month per dwelling unit served (base) $2.75 2. Plus, per 1,000 gallons per month (volumetric) $3.498 3. Income-qualified assistance discount. Discount applied to monthly base and volumetric charges for IQAP participating residential customers in properties with more than two (2) dwelling units who hold water and wastewater service accounts in their own names, subject to Section 26-724 of the Code. 23 percent Note: 1. For multi-family customers who have not yet established a winter quarter water use at the service address, a system average of 3,200 gallons per living unit shall be billed. However, Category D rates will apply to multi-family residential units under construction during the period of service from the installation of the water meter to the date the certificate of occupancy is issued. 2. After establishment of a water quarter use at the service address, the monthly amount billed shall be per 1,000 gallons of winter quarter water use, calculated on a monthly basis. . . . . . . Section 4. That the table contained in Section 26-464(c)(2) of the Code of the City of Fort Collins are hereby amended and renumbered to read as follows: Sec. 26-464. Residential energy service, schedule R. . . . (c) Monthly rate. . . . Packet Pg. 100 -6- (2) . . . a. Fixed Charge Per account $5.81 b. Distribution facilities charge Per kWh $0.0197 c. Energy and demand charge 1. Summer. For billings based on consumption during the months of May, June, July, August, and September (a)2. On-Peak (Mon-Fri, 2 pm to 7 pm, excluding holidays) (b)3. Off-Peak Per kWh $0.2015 Per kWh $0.0428 2d. Non-summer. For billings based on consumption during the months of January through April and October through December. (a)1. On-Peak (Mon-Fri, 5 pm to 9 pm, excluding holidays) (b)2. Off-Peak Per kWh $0.1788 Per kWh $0.0411 de. Energy efficiency tier charge, per kilowatt hour for total consumption over 700 kWh in a billing month (regardless of on-peak or off-peak) Per kWh $0.0166 ef. Payment in lieu of taxes (PILOT) and franchise. A charge based on all monthly service charges billed pursuant to this Section 6 percent e. Income-qualified assistance discount. Discount applied to monthly charges in “a.”, “b.”, and “c.” for IQAP participating residential customers, as further described in Section 26-724 of the Code. 23 percent . . . Section 5. That the table contained in Section 26-465(c)(2) of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 26-465. Residential demand service, schedule RD. . . . (c) Monthly rate. . . . (2) . . . a. Fixed Charge Per account $5.81 b. Distribution facilities charge Per kWh $0.0257 c. Energy and demand charge 1. Summer. For billings based on consumption during the months of May, June, July and August, and September Packet Pg. 101 -7- a) On-Peak (Mon-Fri, 2 pm to 7 pm, excluding holidays) b) Off-Peak Per kWh $0.2015 Per kWh $0.0428 2. Non-summer. For billings based on consumption during the months of January through April and October through December. a) On-Peak (Mon-Fri, 5 pm to 9 pm, excluding holidays) b) Off-Peak Per kWh $0.1788 Per kWh $0.0411 d. Payment in lieu of taxes (PILOT) and franchise. A charge based on all monthly service charges billed pursuant to this Section 6 percent e. Income-qualified assistance discount. The discount applied to the monthly charges in “a.”, “b.”, and “c.” above for IQAP participating residential customers, as further described in Section 26-724 of the Code. 23 percent . . . Section 6. That a new Section 26-724 is added to the Code of the City of Fort Collins to read as follows: Sec. 26-724. Residential Income-Qualified Assistance Program. (a) Purpose. To benefit ratepayers of the affected Utilities by enabling residents with household incomes below a certain level to commit a reasonable level of household income to monthly utility bills and in doing so, achieve greater conservation and efficiency improvements and consumption behaviors in qualified program households. (b) Qualification. As set forth in this Section, a discount on certain components of City utility service rates applied under this Chapter shall be available for qualified customers who satisfy the following criteria: (1) maintain an account in the customer’s name directly for City residential electric and/or water and wastewater utility services, except that customers residing in multi-family properties with more than two (2) dwelling units must hold water service accounts in their own names to satisfy this criterion; and (2) have an annual household income that qualifies for the Larimer County Low-Income Energy Assistance Program (LEAP); and (3) one or more users at the account address apply for and enroll in LEAP during the preceding LEAP program year (November 1 through April 30), and when LEAP qualification is based on a member of the household other than the customer, the customer produces proof of lawful presence in the U.S. in the valid forms accepted by LEAP; and (4) exercise reasonable efforts to improve the water and energy efficiency of the account premise, participate in Active Energy Management Education sessions, and meet program milestones determined according to guidelines established by the Utilities Executive Director, which guidelines may include procedures for disenrollment. Packet Pg. 102 -8- (c) Applications. Applications for discounts under this Section must be submitted annually in accordance with an administratively established schedule available from the Fort Collins Utilities. (d) Rates. The discounts applied to monthly base and volumetric rates for qualified IQAP customers shall be as set forth in Sections 26-127(a), 26-280, 26-464(c), and 26- 465(c) of this Code on meter readings during the period of August 1 through July 31 (beginning October 1, 2018 and ending July 31, 2021). (e) Appeal of decision. A decision that an applicant does not qualify to participate in this program, except when the decision is based on lack of qualification for LEAP, may be appealed to the Utilities Executive Director, who shall, prior to making his or her decision, and as he or she deems appropriate, confer with one (1) or more financial experts in reviewing such appeal, including LEAP officials. Section 7. That the modifications set forth shall be effective for meter readings on or after October 1, 2018. Introduced, considered favorably on first reading, and ordered published this 17th day of April, A.D. 2018, and to be presented for final passage on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 103 Agenda Item 9 Item # 9 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Sue Beck-Ferkiss, Social Sustainability Specialist Ingrid Decker, Legal SUBJECT First Reading of Ordinance No. 055, 2018, Authorizing the Release of a Restrictive Convenant on Property at the Colony at Rigden Farm. EXECUTIVE SUMMARY The purpose of this item is to authorize the release of a restrictive covenant for affordable home ownership on a property's title because the property developed into market rate rental housing. The project contemplated by the covenant was not built and no affordable housing incentives were provided to the developer. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION In 2006, the Colony at Rigden Farm development plan was approved. The plan included two buildings and a total of 48 dwelling units. As is customary, the approved plans did not specify whether the buildings would be a for-rent multi-family use or an owner-occupied multi-family use. A map of the location of this development is attached. (Attachment 1) In 2006 the City also entered in to an “Agreement of Restrictive Covenants Affecting Real Property” with the then owner of the project to allow the option of affordable housing incentives in exchange for 5 units of affordable home ownership units. (Attachment 2) The term of the Agreement was to begin when the City issued certificates of occupancy for the 5 affordable units. In 2007, a building permit was issued and the first building was completed with the owner electing to rent the multi-family building. No home ownership units were delivered and no incentives were provided. The parcel was sold in 2013, and a second multi-family building was then constructed. With the construction of the second building, the new owner also elected to keep the buildings as for-rent multi-family, with no home ownership product proposed and no affordable housing incentives requested or received. The development of the project is now complete and the owners elected to keep all 48 dwellings as for-rent units. The owners chose not to use the fee reductions or any affordable housing incentives offered in the agreement. There is no longer a need for the covenant, which was arguably never triggered but still affects the title to the property. The development is to be sold in 2018. The new buyer wants title cleared and has requested that the seller work to have the covenant be removed. The seller has made this request of the City. (Attachment 3) 9 Packet Pg. 104 Agenda Item 9 Item # 9 Page 2 Staff agrees that the restrictive covenant should be removed from the property’s title. Because ownership product was not developed, there was no trigger for the restrictive covenant. The City will not lose restricted units because none were produced as a result of this agreement. Removing this land use restriction from the chain of title is a cleanup matter. Specifically, staff is asking for Council permission to have the City Manager sign a Release of Covenant which will be filed with the County to clear the title. CITY FINANCIAL IMPACTS This action will not impact the finances of the City. BOARD / COMMISSION RECOMMENDATION At its February 1, 2018 meeting, the Affordable Housing Board voted unanimously to recommend release of the restrictive covenant. (Attachment 4) ATTACHMENTS 1. Vicinity map (PDF) 2. Restrictive Covenant Agreement (PDF) 3. Request to Remove Restrictive Covenant (PDF) 4. Affordable Housing Board minutes, February 1, 2018 (PDF) 9 Packet Pg. 105 Liberty Common High School Foothills Channel Limon Dr Iowa Dr Illinois Dr Kansas Dr P a r k f r o n t D r Rockford Dr Des Moines Dr A n nelise W a y W illow T r e e L n Kansas Dr Custer Dr Rigden Pkwy Iowa Dr E Drake Rd Colony at Rigden Farm Vicinity Map - Site ATTACHMENT 1 9.1 Packet Pg. 106 Attachment: Vicinity map (6599 : Release of Restrictive Covanent at Colony at Rigden Farms) ATTACHMENT 2 9.2 Packet Pg. 107 Attachment: Restrictive Covenant Agreement (6599 : Release of Restrictive Covanent at Colony at Rigden Farms) 9.2 Packet Pg. 108 Attachment: Restrictive Covenant Agreement (6599 : Release of Restrictive Covanent at Colony at Rigden Farms) 9.2 Packet Pg. 109 Attachment: Restrictive Covenant Agreement (6599 : Release of Restrictive Covanent at Colony at Rigden Farms) 9.2 Packet Pg. 110 Attachment: Restrictive Covenant Agreement (6599 : Release of Restrictive Covanent at Colony at Rigden Farms) 9.2 Packet Pg. 111 Attachment: Restrictive Covenant Agreement (6599 : Release of Restrictive Covanent at Colony at Rigden Farms) 9.2 Packet Pg. 112 Attachment: Restrictive Covenant Agreement (6599 : Release of Restrictive Covanent at Colony at Rigden Farms) ATTACHMENT 3 9.3 Packet Pg. 113 Attachment: Request to Remove Restrictive Covenant (6599 : Release of Restrictive Covanent at Colony at Rigden Farms) 6 | P a g e o Jeff: What was the outcome of that? o Sue: I think people are open to it, but it’s continuing work. Deciding should it be Land Bank specific, or more general for affordable housing? o Jeff: That discussion would be brought forward primarily in City Plan? o Sue: It could be. Could also be brought forward by the Internal Housing Task Force in June. It would be good to have it at least in a whereas clause. The work session we originally had, Council talked a lot about higher density. It becomes a neighborhood compatibility issue. • 2. Lift Restrictive Covenant on Timberline apartments at Rigden Farm: Sue Beck- Ferkiss—Social Sustainability Agreement of restrictive covenant filed with county assessor’s office for Rigden Farm subdivision. In 2006, Colony in Ridgen Farm development plan approved for a total of 48 dwelling units, did not specify rental or homeownership. Someone from Advanced Planning negotiated restrictive covenant so 5 of 48 units would be affordable for 20 years and this restrictive covenant was filed in anticipation of that. Project changed; two separate developments built in 2007 and 2013, all rental and no affordable. It’s being sold and owners want to clear title to say the original development never happened. Restrictive covenant was not triggered because conditions had changed. They want to release the burden on the title. No inventory is lost because it never happened, this is a clean-up matter. Sue will take to Council to ask to have it removed. • AGENDA ITEM 2: Board Business A. Council Comments—not discussed B. Review 2017 Work Plan—not discussed C. Liaison Reports—not discussed AGENDA ITEM 3: Fee Work Group Discussion—Diane (no meeting this month) Jen motioned that the Affordable Housing Board recommends supporting staff recommendations to Land Bank changes to City Council. Curt seconded. Passed unanimously, 5-0-0. Eloise motioned to approve the release of the restrictive covenant on Timberline apartments at Rigden Farm. Jen seconded. Passed unanimously, 5-0-0. Affordable Housing Board February 1, 2018 ATTACHMENT 4 9.4 Packet Pg. 114 Attachment: Affordable Housing Board minutes, February 1, 2018 (6599 : Release of Restrictive Covanent at Colony at Rigden Farms) -1- ORDINANCE NO. 055, 2018, OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE RELEASE OF A RESTRICTIVE COVENANT ON PROPERTY AT THE COLONY AT RIGDEN FARM WHEREAS, on October 31, 2006, the City and Timberline at Rigden Farm, LLC (“Developer”) entered into an Agreement of Restrictive Covenants Affecting Real Property (“Covenant”) related to the Developer’s project known as the Colony at Rigden Farm, proposed to be developed on a portion of Tract C, Rigden Farm Filing One (the “Property”); and WHEREAS, the Covenant authorized the Developer to receive certain benefits from the City, including priority processing, development impact fee payment delay, and other incentives in exchange for including in the Project five home-ownership units that would meet the definition of affordable housing under the City’s Land Use Code; and WHEREAS, by its terms, the Covenant would go into effect when the City issued the certificate of occupancy for the five affordable units and would last for a period of twenty years; and WHEREAS, the Covenant was recorded in the real property records of the Larimer County Clerk and Recorder and is binding on successors in interest to the Property; and WHEREAS, since 2007 two multi-family buildings have been built on the Property, but all the units in both buildings are rentals – no ownership housing product was developed, and neither the Developer nor its successors requested or received any of the incentives permitted under the Covenant; and WHEREAS, the current owner of the Property has requested that the City release the Covenant because the owner intends to sell the Property, and the prospective buyer wants the covenant removed before it will purchase the Property; and WHEREAS, City staff recommends approving the release of the Covenant because it serves no purpose to the City – it was never triggered, as no ownership product was developed, and no incentives were provided by the City; and WHEREAS, the Property is now fully developed and the Covenant only clouds the title to the Property making it harder to sell; and WHEREAS, the City’s right under the Covenant to restrict the use of the Property constitutes an interest in real property owned by the City that the City would be giving up by releasing the Covenant; and WHEREAS, Section 23-111 of the City Code states that the City Council is authorized to sell, convey or otherwise dispose of any interest in real property owned in the name of the City, Packet Pg. 115 -2- provided that the City Council first finds, by ordinance, that such sale or other disposition is in the best interests of the City; and WHEREAS, at its regular meeting on February 1, 2018, the Affordable Housing Board reviewed the request and voted to recommend releasing the Covenant. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and finding contained in the recitals set forth above. Section 2. That the City Council hereby finds that releasing the Covenant on the Property on the terms and conditions described herein is in the best interests of the City. Section 3. That the City Manager is hereby authorized to execute such documents as are necessary to release the Covenant, along with such other terms and conditions as the City Manager, in consultation with the City Attorney, determines are necessary or appropriate to protect the interests of the City or effectuate the purposes of this Ordinance. Introduced, considered favorably on first reading, and ordered published this 17th day of April, A.D. 2018, and to be presented for final passage on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 116 Agenda Item 10 Item # 10 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Pete Wray, Senior City Planner Brad Yatabe, Legal SUBJECT Resolution 2018-036 Finding Substantial Compliance and Initiating Annexation Proceedings for the Aweida Annexation. EXECUTIVE SUMMARY The purpose of this item is to determine substantial compliance and initiate annexation proceedings for the Aweida Annexation. The Aweida Annexation brings one property and the abutting arterial street right-of-way totaling 0.862 acres, located on the southwest corner of the South Taft Hill Road and W CR 38 E intersection, into Fort Collins’ municipal boundaries. No project development plan proposal was submitted in conjunction with the annexation application. The requested zoning for this annexation is Low Density Mixed-Use Neighborhood (L-M-N). The proposed Resolution makes a finding that the petition substantially complies with the Municipal Annexation Act, determines that a hearing should be established regarding the annexation, and directs that notice be given of the hearing. The hearing will be held at the time of first reading of the annexation and zoning ordinances; not less than thirty days of prior notice is required by State law. Pursuant to § 31-12-108, C.R.S., if the annexation petition is in substantial compliance with the requirements of § 31-12-107, C.R.S., Council is required to adopt a resolution finding substantial compliance and setting a hearing. The proposed zoning of a property to be annexed is not a requirement under § 31-12-107, C.R.S., and discussion of zoning issues should be reserved for the zoning review that will occur concurrent to the first reading for the annexation. This annexation request is in conformance with the State of Colorado Revised Statutes as they relate to annexations, the City of Fort Collins Comprehensive Plan, and the Larimer County and City of Fort Collins Intergovernmental Agreement Regarding Growth Management. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION The Aweida Annexation includes one vacant parcel owned by Aweida Properties, Inc., and right-of-way owned by Larimer County. The right-of-way for a portion of S. Taft Hill Road and W CR 38 E is included in the annexation to provide continuity of service for the City of Fort Collins. The requested zoning for this annexation is L-M-N. The City Structure Plan Map, an element of City Plan, currently classifies the Aweida Annexation as Urban-Estate zoning upon annexation. A Council amendment of the City Structure Plan Map will be necessary to allow for the Aweida Annexation to be zoned L-M-N. The resolution to amend the map will come before Council at first reading of the annexation and zoning ordinances. 10 Packet Pg. 117 Agenda Item 10 Item # 10 Page 2 The request to amend the City Structure Plan Map, an element of City Plan and referred to as the Plan Amendment, is needed to re-designate approximately 0.862 acres of land from Urban Estate (U-E) to Low Density Mixed-Use Neighborhood (L-M-N). Future development in the U-E zoning requires a minimum ½ acre lot. The Aweida parcel is 0.44 acres, less than the ½ acre minimum. The proposed L-M-N designated land is necessary to accommodate a project that is consistent with City policies related to mixed-use development, consistent with adjacent L-M-N zoning near a neighborhood center, and coordination of public street infrastructure improvements. The proposed amendment will promote the public welfare and will be consistent with the vision, goals, principles and policies of City Plan and the elements thereof. The proposed amendment to the City Structure Plan Map is limited to a single element of City Plan and therefore constitutes a Minor Amendment. The property is bordered by existing single-family homes to the south and west, and the existing JJ’s commercial center to the north, and existing LMN-zoned neighborhood to the east. This is a 100% voluntary annexation for a property located within the Growth Management Area (GMA). According to policies and agreements contained in the Larimer County and City of Fort Collins Intergovernmental Agreements, the City will agree to consider annexation of property in the GMA when the property is eligible for annexation according to State law. The Aweida Annexation gains the required 1/6 contiguity to existing city limits from a common boundary with the Horsetooth - Harmony West Annexation (Ordinance No. 068, 1980), thus satisfying the requirement that no less than one-sixth of the perimeter boundary be contiguous to the existing City boundary. CITY FINANCIAL IMPACTS The annexation and zoning will not result in any initial direct significant financial/economic impacts. Electric service will be transferred from Poudre Valley REA to Fort Collins Light and Power. Future development will also trigger the transition from Larimer County Sherriff enforcement to Fort Collins Police Services. The provision of water utility services will continue to be provided by the Fort Collins/Loveland Water District and wastewater utility service by the City of Fort Collins. BOARD / COMMISSION RECOMMENDATION The Planning and Zoning Board will conduct a public hearing on the annexation and zoning request on May 17, 2018. The Board’s recommendation will be forwarded to City Council as part of the First Reading of the annexation and zoning ordinances on June 5, 2018. PUBLIC OUTREACH There was no public outreach for this initiating Resolution as this Resolution simply accepts the Annexation Petition and provides a schedule for upcoming Council hearings with a schedule and notification requirements that comply with State Statutes. A neighborhood meeting was held on March 22, 2018, for the annexation and zoning and conceptual plans for the Aweida property. The Aweida Annexation neighborhood meeting included six residents from the notification area. Staff received mixed feedback from participants either in support for the annexation and future development project, or with concerns of potential impacts of the future project, and potential for future annexation of a larger area. ATTACHMENTS 1. Vicinity map (PDF) 2. Structure Plan map (PDF) 3. Zoning Map (PDF) 10 Packet Pg. 118 S Taft Hill Rd W County Road 38e W H armony R d Westfield Dr Mesavie w Ln Ce n ter Gat e Ct Mesaview Ln Greengat e Dr Stallion Cir H orsetooth Dr Stallion Cir Colt Ci r P icadilly Dr P into Ln Idledal e Dr Lynda Ln Goodell Ln Brixton Rd T r ail View Ln M esaview Ct L ookout Ln Phia W ay Colt Ci r Westfield Dr Whippeny Dr T rowbri d ge Dr Mustang Ln Aweida Annexation CITY GEOGRAPHIC These and were map OF not products FORT designed and INFORMATION COLLINS or all intended underlying for general data SYSTEM are use developed by members MAP for use PRODUCTS of the by the public. City The of Fort City Collins makes for no its representation internal purposes or only, warranty dimensions, as to contours, its accuracy, property timeliness, boundaries, or completeness, or placement and of location in particular, of any its map accuracy features in thereon. S Taft Hill Rd W County Road 38e W H armony R d Westfield Dr Mesavie w Ln Ce n ter Gat e Ct Mesaview Ln Greengat e Dr Stallion Cir H orsetooth Dr Stallion Cir Colt Ci r P icadilly Dr P into Ln Idledal e Dr Lynda Ln Goodell Ln Brixton Rd T r ail View Ln M esaview Ct L ookout Ln Phia W ay Colt Ci r Westfield Dr Whippeny Dr T rowbri d ge Dr Mustang Ln Aweida Annexation CITY GEOGRAPHIC These and were map OF not products FORT designed and INFORMATION COLLINS or all intended underlying for general data SYSTEM are use developed by members MAP for use PRODUCTS of the by the public. City The of Fort City Collins makes for no its representation internal purposes or only, warranty dimensions, as to contours, its accuracy, property timeliness, boundaries, or completeness, or placement and of location in particular, of any its map accuracy features in thereon. S Taft Hill Rd W County Road 38e W H a rmony R d Westfield Dr Mesavie w Ln Ce n ter Gat e Ct Mesaview Ln Greengat e Dr Stallion Cir H orsetooth Dr Stallion Cir Colt Ci r P icadilly Dr P into Ln Idledal e Dr Lynda Ln Goodell Ln Brixton Rd T r ail View L n M esaview Ct L ookout Ln Phia W ay Colt Ci r Westfield Dr Whippeny Dr Trowbr i dge Dr Mustang Ln RL LMN Aweida Annexation CITY GEOGRAPHIC These and were map OF not products FORT designed and INFORMATION COLLINS or all intended underlying for general data SYSTEM are use developed by members MAP for use PRODUCTS -1- RESOLUTION 2018-036 OF THE COUNCIL OF THE CITY OF FORT COLLINS FINDING SUBSTANTIAL COMPLIANCE AND INITIATING ANNEXATION PROCEEDINGS FOR THE AWEIDA ANNEXATION WHEREAS, a written petition, together with four (4) prints of an annexation map, has been filed with the City Clerk requesting the annexation of certain property to be known as the Aweida Annexation, as more particularly described below; and WHEREAS, the City Council desires to initiate annexation proceedings for the Aweida Annexation in accordance with the Municipal Annexation Act, Section 31-12-101, et seq., Colorado Revised Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That the City Council hereby accepts the annexation petition for the Aweida Annexation, more particularly described as situate in the County of Larimer, State of Colorado, to wit: A parcel of land situated in the East Half of Section 33, Township 7 North, Range 69 West of the 6th P.M., being more particularly described as follows: Considering the East line of the Southeast Quarter of said Section 33 as bearing South 00°06'18" East and with all bearings contained herein relative thereto: BEGINNING at the East Quarter corner of said Section 33; thence along the East line of the Southeast Quarter of said Section 33, said line also being the West line of the Horsetooth - Harmony West Annexation to the City of Fort Collins as recorded at Book 1873, Page 735 Larimer County Clerk and Recorder, South 00°06'18" East, 162.20 feet; thence departing said line, South 89°53'42" West, 30.95 feet to a point on the West right of way line of South Taft Hill Road; thence along the South line of a parcel of land recorded at Reception No. 20160052454 Larimer County Clerk and Recorder, South 89°53'33" West, 152.83 feet; thence along the West line of said parcel of land, North 00°11'50" East, 131.75 feet; thence departing said line, North 00°15’33” West, 59.96 feet to a point on the South line of a parcel of land recorded at Reception No. 20070027078 Larimer County Clerk and Recorder; thence along said line, North 89°44’26” East, 98.37 feet to the Southwest corner of a parcel of land recorded at Reception No. 20060042003 Larimer County Clerk and Recorder; thence along said parcel the following four (4) courses and distances, North 00°08’23” East, 20.00 feet; thence, North 89°44’27” East, 20.00 feet; thence, North 00°00’00” East, 10.00 feet; thence, North 89°44’29” East, 15.02 feet to a point on the West right of way line of South Taft Hill road; thence departing said line, South 89°51’37” East, 50.00 feet to point on the East line of the Northeast Quarter of Section 33; thence, South 00°08’23” West, 59.65 feet to the Point of Beginning. Packet Pg. 122 -2- The above described tract of land contains 37,537 square feet or 0.862 acres, more or less. Section 3. That the City Council hereby finds and determines that the annexation petition for the Aweida Annexation is in substantial compliance with the Municipal Annexation Act in that the annexation petition contains the following: (1) An allegation that it is desirable and necessary that such area be annexed to the municipality; (2) An allegation that the requirements of Colorado Revised Statutes sections 31-12- 104 and 31-12-105 exist or have been met; (3) An allegation that the signers of the petition comprise more than fifty percent of the landowners in the area and own more than fifty percent of the area proposed to be annexed, excluding public streets and alleys and any land owned by the annexing municipality; (4) The signatures of such landowners; (5) A request that the annexing municipality approve the annexation of the area proposed to be annexed; (6) The mailing address of each such signer; (7) The legal description of the land owned by such signer; (8) The date of signing of each signature; and (9) The affidavit of the circulator of such petition that each signature therein is the signature of the person whose name it purports to be. Section 4. That the City Council hereby finds and determines that the annexation map, four copies total, accompanying the annexation petition for the Aweida Annexation is in substantial compliance with the Municipal Annexation Act in that the map contains the following: (1) A written legal description of the boundaries of the area proposed to be annexed; (2) A map showing the boundary of the area proposed to be annexed; (3) Within the annexation boundary map, a showing of the location of each ownership tract in unplatted land and, if part or all of the area is platted, the boundaries and the plat numbers of plots or of lots and blocks; and Packet Pg. 123 -3- (4) Next to the boundary of the area proposed to be annexed, a drawing of the contiguous boundary of the annexing municipality and the contiguous boundary of any other municipality abutting the area proposed to be annexed. Section 5. That the Notice attached hereto as Exhibit “A” is hereby adopted as a part of this Resolution. Said Notice establishes the date, time and place when a public hearing will be held regarding the passage of annexation and zoning ordinances pertaining to the above described property. The City Clerk is directed to publish a copy of this Resolution and said Notice as provided in the Municipal Annexation Act. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 17th day of April, A.D. 2018. _________________________________ Mayor ATTEST: _____________________________ City Clerk Packet Pg. 124 NOTICE TO ALL PERSONS INTERESTED: PLEASE TAKE NOTICE that the City Council of the City of Fort Collins has adopted Resolution 2018-036 initiating annexation proceedings for the Aweida Annexation, consisting of approximately .862 acres and generally located at the southwest corner of South Taft Hill Road and West County Road 38E, said Annexation being more particularly described in Resolution 2018-036. That, on June 5, 2018, at the hour of 6:00 p.m., or as soon thereafter as the matter may come on for hearing in the Council Chambers in the City Hall, 300 LaPorte Avenue, Fort Collins, Colorado, the Fort Collins City Council will hold a public hearing upon the annexation petition and zoning request for the purpose of finding and determining whether the property proposed to be annexed meets the applicable requirements of Colorado law and is considered eligible for annexation and for the purpose of determining the appropriate zoning for the property included in the Annexation. At such hearing, any persons may appear and present such evidence as they may desire. The Petitioner has requested that the Property included in the Annexation be placed in the Low Density Mixed-Use Neighborhood (“L-M-N”) Zone District. The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call 221-6515 (V/TDD: Dial 711 for Relay Colorado) for assistance. Dated this 17th day of April, A.D. 2018. _______________________________ City Clerk EXHIBIT A 1 Packet Pg. 125 Attachment: Exhibit A (6651 : Aweida Annexation RESO) Agenda Item 11 Item # 11 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Ginny Sawyer, Policy and Project Manager John Duval, Legal SUBJECT Resolution 2018-037 Authorizing Addendums to Extend the Terms of the Intergovernmental Agreements Between the City and Poudre School District and the City and Thompson School District Pertaining to the Land Dedication and In-Lieu Fee Requirements Contained in Such Agreements. EXECUTIVE SUMMARY The purpose of this item is to extend the terms of the Poudre School District and the Thompson School District Intergovernmental Agreements concerning land dedications or payments in-lieu for school purposes through December 31, 2018. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION Since 1998, the City of Fort Collins has collected a fee-in-lieu of land dedication for both Poudre School District and Thompson School District. These fees allow a residential developer to pay a school site fee to the School Districts rather than dedicate a parcel of land to the Districts for development of future schools. The ability of the school districts to require land dedication is authorized under Colorado Law. The original 1998 agreements stated a term of 10 years with an automatic renewal of 10 years, expiring on April 21, 2018. City and school district staff have been working to update the agreements and plan to have a fully vetted agreement available for both Council and School Board consideration prior to December 31, 2018. 11 Packet Pg. 126 -1- RESOLUTION 2018-037 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING ADDENDUMS TO EXTEND THE TERMS OF THE INTERGOVERNMENTAL AGREEMENTS BETWEEN THE CITY AND POUDRE SCHOOL DISTRICT AND THE CITY AND THOMPSON SCHOOL DISTRICT PERTAINING TO THE LAND DEDICATION AND IN-LIEU FEE REQUIREMENTS CONTAINED IN SUCH AGREEMENTS WHEREAS, effective April 21, 1998, the City entered into an intergovernmental agreement with the Poudre School District (“PSD”), which agreement provides for the dedication of land by developers in the City to PSD for the construction of new schools needed to offset the impacts of their development or, in the alternative, for the payment of a fee in-lieu of such dedication, which agreement has been amended by the City and PSD as authorized in City Council Resolution 1998-073, Resolution 1999-044, Ordinance No. 079, 2001, Ordinance No. 150, 2006, Ordinance No. 059, 2011 and Ordinance No. 080, 2013 (the “PSD Agreement”); and WHEREAS, also effective April 21, 1998, the City entered into a similar intergovernmental agreement with the Thompson School District (“TSD”), which agreement has been amended by the City and TSD as authorized in City Council Resolution 1998-074, Resolution 1999-044 and Ordinance No. 079, 2001 and Ordinance No. 150, 2006 (the “TSD Agreement”); and WHEREAS, PSD and TSD are jointly referred to herein as the “Districts” and the PSD Agreement and TSD Agreement are jointly referred to herein as the "School Agreements"; and WHEREAS, the requirements imposed on developers pursuant to the School Agreements have been implemented in Article III of City Code Chapter 7.5; and WHEREAS, pursuant to Section 9 in the School Agreements, these Agreements terminate on April 21, 2018; and WHEREAS, City staff is in the process of working with the Districts to update and renew the School Agreements, but this process cannot be completed before this termination date, therefore staff is recommending that the term of the School Agreements be extended through December 31, 2018; and WHEREAS, attached as Exhibit “A” and incorporated herein by this reference, is an “Addendum Between City of Fort Collins and Poudre School District for Extension of Term” extending the term of the PSD Agreement through December 31, 2018 (the “PSD Addendum”); and WHEREAS, attached as Exhibit “B” and incorporated herein by this reference, is an “Addendum Between City of Fort Collins and Thompson School District for Extension of Term” Packet Pg. 127 -2- extending the term of the TSD Agreement through December 31, 2018 (the “TSD Addendum”); and WHEREAS, the Council hereby finds and determines that entering into the PSD and TSD Addendums to extend the terms of the School Agreements through December 31, 2018, is in the best interest of the City and necessary for the public’s health, safety and welfare. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That the Mayor is hereby authorized to execute the PSD Addendum in substantially the form attached hereto as Exhibit “A,” subject to such minor modifications as the Mayor, in consultation with the City Attorney, may determine to be necessary and appropriate to protect the interests of the City or to effectuate the purposes of this Resolution. Section 3. That the Mayor is hereby authorized to execute the TSD Addendum in substantially the form attached hereto as Exhibit “B,” subject to such minor modifications as the Mayor, in consultation with the City Attorney, may determine to be necessary and appropriate to protect the interests of the City or to effectuate the purposes of this Resolution. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 17th day of April, A.D. 2018. _________________________________ Mayor ATTEST: _____________________________ City Clerk Packet Pg. 128 ADDENDUM BETWEEN CITY OF FORT COLLINS AND POUDRE SCHOOL DISTRICT FOR EXTENSION OF TERM This “Addendum between City of Fort Collins and Poudre School District for Extension of Term” (this “Addendum”) is made this ______ day of April, 2018, by and between Poudre School District R-1, a political subdivision of the State of Colorado (“School District”), and the City of Fort Collins, a home rule city of the State of Colorado (“City”), to extend the term of that certain “Intergovernmental Agreement Concerning Land Dedications or Payments in Lieu for School Purposes” with the effective date of April 21, 1998, and as subsequently amended by the School District and the City (the “Agreement”). NOW, THEREFORE, in consideration of their mutual promises and undertakings as herein set forth, the receipt and sufficiency of which are hereby mutually acknowledged, the School District and the City agree as follows: 1. That Section 9 of the Agreement is hereby amended by adding thereto the following sentence: Notwithstanding the foregoing, the term of this Agreement shall be extended through December 31, 2018. 2. That except for the above addition to Section 9 as provided in this Addendum, the Agreement, including the most recent Exhibits “A” and “B” (attached hereto for convenient reference), shall remain unchanged and in full force and effect. Without limiting the generality of the foregoing, it is expressly agreed that the City shall continue to collect and distribute in-lieu funds in accordance with the Agreement through the term thereof as hereby extended. POUDRE SCHOOL DISTRICT R-1 By___________________________________ President, Board of Education ATTEST: By_______________________________ Secretary, Board of Education EXHIBIT A 1 Packet Pg. 129 Attachment: Exhibit A (6682 : School District Intergovernmental Agreement Extension RESO) 2 CITY OF FORT COLLINS, COLORADO A Municipal Corporation and Home Rule City By___________________________________ Mayor ATTEST: By_______________________________ City Clerk 1 Packet Pg. 130 Attachment: Exhibit A (6682 : School District Intergovernmental Agreement Extension RESO) ADDENDUM BETWEEN CITY OF FORT COLLINS AND THOMPSON SCHOOL DISTRICT FOR EXTENSION OF TERM This “Addendum between City of Fort Collins and Thompson District for Extension of Term” (this “Addendum”) is made this ______ day of April, 2018, by and between Thompson School District, a political subdivision of the State of Colorado (“School District”), and the City of Fort Collins, a home rule city of the State of Colorado (“City”), to extend the term of that certain “Intergovernmental Agreement Concerning Land Dedications or Payments in Lieu for School Purposes” with the effective date of April 21, 1998, and as subsequently amended by the School District and the City (the “Agreement”). NOW, THEREFORE, in consideration of their mutual promises and undertakings as herein set forth, the receipt and sufficiency of which are hereby mutually acknowledged, the School District and the City agree as follows: 1. That Section 9 of the Agreement is hereby amended by adding thereto the following sentence: Notwithstanding the foregoing, the term of this Agreement shall be extended through December 31, 2018. 2. That except for the above addition to Section 9 as provided in this Addendum, the Agreement, including the most recent Exhibits “A” and “B” (attached hereto for convenient reference), shall remain unchanged and in full force and effect. Without limiting the generality of the foregoing, it is expressly agreed that the City shall continue to collect and distribute in-lieu funds in accordance with the Agreement through the term thereof as hereby extended. THOMPSON SCHOOL DISTRICT R-1 By___________________________________ President, Board of Education ATTEST: By_______________________________ Secretary, Board of Education EXHIBIT B 2 Packet Pg. 131 Attachment: Exhibit B (6682 : School District Intergovernmental Agreement Extension RESO) 2 CITY OF FORT COLLINS, COLORADO A Municipal Corporation and Home Rule City By___________________________________ Mayor ATTEST: By_______________________________ City Clerk 2 Packet Pg. 132 Attachment: Exhibit B (6682 : School District Intergovernmental Agreement Extension RESO) Agenda Item 12 Item # 12 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council Item Moved from Consent to Consideration of City Manager/Council-Pulled Items. STAFF Karen McWilliams, Historic Preservation Planner Brad Yatabe, Legal SUBJECT Resolution 2018-040 Making Findings of Fact and Conclusions of Law Regarding the Appeal of the Landmark Preservation Commission’s Decision that 2601 South College Avenue is Eligible for Fort Collins Landmark Designation. EXECUTIVE SUMMARY The purpose of this item is to make findings of fact and conclusions of law regarding the appeal of the Landmark Preservation Commission’s decision to uphold the eligibility of 2601 South College Avenue for Fort Collins landmark designation. The appeal was heard by City Council on April 3, 2018. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION On February 21, 2018, the Landmark Preservation Commission (LPC) upheld the October 26, 2017, decision of the Director of Community Development and Neighborhood Services and the LPC Chair that 2601 South College Avenue is eligible for Fort Collins landmark designation. On March 7, 2018, an appeal was filed asserting that the LPC failed to properly interpret and apply City Code Chapter 14, Article I, Sections 14-5(1) through Section 14-5(5). On April 3, 2017, City Council considered the record on appeal and testimony from the Appellants. Council discussed all specific assertions of the appeal. On a 6-1 vote (Nay: Cunniff), Council found that the LPC failed to properly interpret and apply City Code Section 14-5. Council overturned the February 21, 2018, LPC decision and found that 2601 South College Avenue is not eligible for designation as a Fort Collins landmark. -1- RESOLUTION 2018-040 OF THE COUNCIL OF THE CITY OF FORT COLLINS MAKING FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING THE APPEAL OF THE LANDMARK PRESERVATION COMMISSION’S DECISION THAT 2601 SOUTH COLLEGE AVENUE IS ELIGIBLE FOR FORT COLLINS LANDMARK DESIGNATION WHEREAS, on February 21, 2018, the Landmark Preservation Commission (the “LPC”) conducted a de novo hearing and upheld the October 26, 2017, decision of the LPC Chair and Community Development and Neighborhood Services Director that 2601 South College Avenue (the “Property”) is eligible for Fort Collins landmark designation pursuant to City Code Chapter 14; and WHEREAS, on March 7, 2018, Bill Wells, Kriss Spradley, and Bill Barr (collectively the “Appellants”) filed a Notice of Appeal of the February 21, 2018, LPC decision; and WHEREAS, the Appellants asserted in the Notice of Appeal that the LPC failed to properly interpret and apply City Code Section 14-5, Subsections (1) through (5); and WHEREAS, on April 3, 2018, the City Council, after notice given in accordance with Chapter 2, Article II, Division 3, of the City Code, considered the appeal, reviewed the record on appeal, received new evidence for consideration as permitted by the City Code, and heard presentations from the Appellants and City staff; and WHEREAS, after discussion, the City Council found and concluded based on the evidence in the record and presented at the April 3, 2018, hearing that the LPC failed to properly interpret and apply the following subsections of City Code Section 14-5: 1. Subsections 14-5(1) and (2), Significance and Standards for Determining Significance; 2. Subsections 14-5(3) and (4), Exterior Integrity and Standards for Determining Exterior Integrity; and 3. Subsection 14-5(5), Context; and WHEREAS, based upon the LPC’s failure to properly interpret and apply City Code Section 14-5, Council overturned the February 21, 2018, LPC decision and found that the Property is not eligible for Fort Collins landmark designation; and WHEREAS, City Code Section 2-55(g) provides that no later than the date of its next regular meeting after the hearing of an appeal, City Council shall adopt, by resolution, findings of fact in support of its decision on the Appeal. -2- NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that, pursuant to Section 2-55(g) of the City Code, the City Council hereby makes and adopts the following findings of fact and conclusions: 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. 2. That the grounds for appeal stated in the Notice of Appeal conform to the requirements of Section 2-48 of the City Code. 3. That based on the evidence in the record and presented at the April 3, 2018, Council hearing, the Appellants’ allegation that the LPC failed to properly interpret and apply City Code Section 14-5, Subsection (1) through (5), has merit as described in the above recitals. 4. That the February 21, 2018, LPC decision regarding the Property is overturned and the City Council hereby determines that the Property is not eligible for Fort Collins landmark designation. 5. That except as stated herein, the Appeal is without merit and is denied. 6. That adoption of this Resolution shall constitute the final action of the City Council in accordance with City Code Section 2-55(g). Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 17th day of April, A.D. 2018. _________________________________ Mayor ATTEST: _____________________________ City Clerk Agenda Item 13 Item # 13 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Christine Macrina, Boards and Commissions Coordinator Carrie M. Daggett, Legal SUBJECT Resolution 2018-038 Appointing Julie Pignataro to the Citizen Review Board of the City of Fort Collins. EXECUTIVE SUMMARY The purpose of this item is to appoint Julie Pignataro to fill a vacancy on the Citizen Review Board due to the resignation of Pranaya Sathe, whose term was set to expire on December 31, 2018. In January 2018, City Manager Darin Atteberry, Mayor Troxell, and Councilmember Ray Martinez interviewed applicants solicited in the fall of 2017 and identified Ms. Pignataro as an alternate if a vacancy arose during the year. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION This Resolution appoints Julie Pignataro to the Citizen Review Board to fill a vacancy from the resignation of Pranaya Sathe. The term will begin immediately on April 17, 2018, with an expiration date of December 31, 2018. ATTACHMENTS 1. Application (PDF) 13 Packet Pg. 136 APPLICATION FOR BOARD OR COMMISSION MEMBERSHIP ATTACHMENTS TO APPLICATION MUST BE LIMITED TO TWO PAGES INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED FOR APPOINTMENT If you have questions or need more information, contact: City Clerk's Office (300 LaPorte Avenue) at 970.416.2525 Eligibility Requirements - 1 year residency within the Fort Collins Growth Management Area Board or Commission: Citizen Review Board Name: Julie Pignataro Mailing Address: Residence: Home Phone: Work Phone: Zip: Zip: Cell Phone: Yes No E-Mail Address: Have you resided in the Fort Collins Growth Management Area for at least one year? Which Council District do you live in? District 2 Current Occupation: Employer: . Recent and/or relevant work experience (please include dates) Part of my job requires me to make decisions based on various information sources and sometimes external research. I thoroughly enjoy this part of my work. Recent and/or relevant volunteer experience (please include dates) I formerly volunteered with the Project Institute Mile Hi Chapter doing some analysis and technical writing based on my findings. Are you currently serving on a City board or commission? Yes No If so, which one? Why do you want to become a member of this particular board or commission? All interactions I have had in the past with FCPD have been professional, thorough, and respectful. This board seems like a way that I can give back to both FCPD and Fort Collins residents as I strive to become more active in our community. Have you attended a meeting of the board or commission you are applying to or talked to anyone currently on the board? Yes No If yes, please share your experience: List any abilities, skills, certificates, specialized training, or interests you have which are applicable to this board or commission: I am very enthusiastic about learning new things and this has helped my career in IT Program Management. I have quite a few management certificates, but basically what it boils down to is my love of learning. On a more personal level, I am very conscious of using a balance of empathy, logic, and objectivity when assessing a situation. I use mindfulness training ATTACHMENT 1 13.1 Packet Pg. 137 Attachment: Application (6653 : CRB appt) Briefly explain what you believe are the three most important issues facing this board or commission, and how do you believe this board or commission should address each issue? 1) Assessing whether the current police policies and procedures remain relevant and appropriate as the city grows. It is possible that some of the laws and practices are antiquated if they have not changed with our changing city. This issue should be addressed by making sure to get input from the FCPD staff, looking at how other cities have handled similar growth, and possibly getting Fort Collins citizen input. 2) How the FCPD and the city itself are handling a higher homeless population. Addressing this issue correctly will take collaboration among quite a few departments and -- similar to the process above -- input and research from a broad spectrum of sources. 3) Ensuring that the training and well-being of the FCPD staff are appropriate with the growing and changing population of our city. A well-prepared and healthy police force will benefit the community on so many levels. To address this need, feedback should be solicited from the staff itself -- especially any transplants from other cities to see what has worked and not worked elsewhere. As you can tell from all of my answers, I think that communication and experience are valuable assets to solve problems. Please specify any activities which might create a serious conflict of interest if you should be appointed to this board or commission: None that I can think of. Have you ever been convicted of a crime (except for minor traffic offenses that resulted only in a fine)? Yes No If yes, please explain in complete detail. State the nature and approximate date of the conviction, the sentence imposed, whether the sentence has been completed, and any other information you consider to be relevant Upon application for and acceptance of appointment, board and commission members demonstrate their intention and ability to attend meetings. If appointed, frequent nonattendance may result in termination of the appointment. By typing your name in the space provided, I submit my electronic signature and application to the City of Fort Collins and swear or affirm under penalty of perjury pursuant to the laws of the State of Colorado: -that I meet the eligibility requirements of the position sought and -that the information provided in this application is true and correct to the best of my knowledge. Signature: Julie Pignataro Date: Oct-07-2017 Optional: How did you learn of a vacancy on this board or commission: Newspaper Cable 14 City News (Utility Bill Insert) Website Other (please specify) 13.1 Packet Pg. 138 Attachment: Application (6653 : CRB appt) -1- RESOLUTION 2018-038 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPOINTING JULIE PIGNATARO TO THE CITIZEN REVIEW BOARD OF THE CITY OF FORT COLLINS WHEREAS, a vacancy currently exists on the Citizen Review Board due to the resignation of Pranaya Sathe; and WHEREAS, the City Council desires to make an appointment to fill such vacancy on the Citizen Review Board. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That Julie Pignataro is hereby appointed to fill the current vacancy on the Citizen Review Board with her term to begin immediately and to expire on December 31, 2018. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 17th day of April, A.D. 2018. _________________________________ Mayor ATTEST: _____________________________ City Clerk Packet Pg. 139 Agenda Item 14 Item # 14 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Chad Crager, Director of Infrastructure Services Chris Van Hall, Legal SUBJECT Second Reading of Ordinance No. 047, 2018, Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the East Prospect Road Improvements Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY This Ordinance, adopted on First Reading on April 3, 2018 by a vote of 6-1 (Nays: Cunniff) appropriates $600,000 into the Capital Project Fund for the East Prospect Road Improvements Project. In addition, this item will authorize the transfer of $6,000, one percent of the appropriated funds, from the Capital Project Fund to the Cultural Services and Facilities Fund for Art in Public Places. This project will reconstruct East Prospect Road as a four-lane arterial roadway from Sharp Point Drive to Interstate-25 (I-25) western frontage road as identified on the City’s Master Street Plan. This project will complement the Colorado Department of Transportation’s (CDOT) I-25 and Prospect Road Interchange improvements planned to begin construction in 2019. Appropriated funds will enable the initiation of the design process for the project. Construction funds have not yet been identified. Staff anticipates an overall project budget of $4,000,000 and an anticipated construction start date of 2020. Staff anticipates the completion of both projects in 2021. As requested at the April 3, 2018 Council Meeting, staff will present the project to the Council Finance Committee on April 16, 2018. Staff will provide a memo to Council summarizing the discussion prior to the April 17, 2018 Council Meeting. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, April 3, 2018 (PDF) 2. Location map (PDF) 3. Powerpoint presentation (PDF) 4. Ordinance No. 047, 2018 (PDF) 14 Packet Pg. 140 Agenda Item 6 Item # 6 Page 1 AGENDA ITEM SUMMARY April 3, 2018 City Council STAFF Kyle Lambrecht, Civil Engineer Timothy Kemp, Civil Engineer III Chris Van Hall, Legal SUBJECT First Reading of Ordinance No. 047, 2018, Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and the Transportation Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Fund and the Transportation Fund into the Capital Project Fund for the East Prospect Road Improvements Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to appropriate $600,000 into the Capital Project Fund for the East Prospect Road Improvements Project. In addition, this item will authorize the transfer of $6,000, one percent of the appropriated funds, from the Capital Project Fund to the Cultural Services and Facilities Fund for Art in Public Places. This project will reconstruct East Prospect Road as a four-lane arterial roadway from Sharp Point Drive to Interstate- 25 (I-25) western frontage road as identified on the City’s Master Street Plan. Improvements include the addition of two travel lanes, bike lanes, pedestrian facilities, utility improvements, intersection improvements at Prospect Road and Summitview Drive, and landscaped medians and parkways. This project will complement the Colorado Department of Transportation’s (CDOT) I-25 and Prospect Road Interchange improvements planned to begin construction in 2019. Appropriated funds will enable the initiation of the design process for the project. Construction funds have not yet been identified. Staff anticipates an overall project budget of $4,000,000 and an anticipated construction start date of 2020. Staff anticipates the completion of both projects in 2021. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION CDOT will begin improvements to I-25 in Northern Colorado in 2018. As no interchange improvements were initially included in the CDOT project, City staff initiated discussions with CDOT to reconstruct the I-25 and Prospect Road Interchange. CDOT’s plans now include the design and reconstruction of this interchange, a critical gateway into the City of Fort Collins. The interchange and the section of East Prospect Road between Sharp Pointe Drive and I-25’s western frontage road are severely congested at peak periods of travel. Existing and planned developments near the interchange will further exacerbate the congestion and safety for multimodal travel. The reconstruction of the interchange from its current configuration to a four-lane interchange will address these concerns. The congestion mitigation and safety benefits of the reconstructed interchange will not be fully recognized unless improvements to the section of Prospect Road are also addressed. Recognizing the benefits of designing roadway improvements to East Prospect Road in conjunction with the interchange improvements, staff has identified $598,680 in Transportation Capital Expansion Fee (TCEF) funds to initiate the design phase of the project. The use of TCEF funds, a one-time impact fee collected from development to fund growth-related transportation improvements, ATTACHMENT 1 14.1 Packet Pg. 141 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6680 : SR 047 E Prospect Appropriation) Agenda Item 6 Item # 6 Page 2 to support this project is appropriate as the project will increase the vehicular and multimodal capacity along East Prospect Road. Plan Fort Collins, the City’s comprehensive planning document, has identified the reconstruction of Prospect Road between Sharp Point Drive and I-25 as an important project to improve the existing transportation network. In addition, Prospect Road is one of four entry points into the City from I-25 as well as the signed entrance for Colorado State University. The project team has identified the following project goals:  Improve safety for vehicle, bicycle, pedestrian and other multi-modal travel  Reduce congestion for vehicle travel  Incorporate applicable existing improvements into the project The City has invested a significant amount of funds along the Prospect Road Corridor over the last several years, including improvements at the Prospect/College Intersection, the Prospect/Timberline Intersection, and new bridges within the project limits. These bridges were constructed to accommodate a four-lane arterial roadway. The project will also incorporate the raised medians and additional pavement width between the Poudre River Bridge and Summitview Drive into the overall design. New improvements include the addition of two travel lanes, bike lanes, pedestrian facilities, utility improvements, intersection improvements at Prospect Road and Summitview Drive, and landscaped medians and parkways. CDOT anticipates the construction of the interchange to be completed in 2021. Given CDOT’s design and construction schedule for the interchange improvements, staff is requesting funding to initiate the project prior to the 2019/2020 Budgeting for Outcomes (BFO) process to coordinate the two projects. Staff will also use these funds to develop a preliminary level cost estimate to construct the improvements as construction funding has not yet been identified. Staff plans to submit an offer in the 2019/2020 BFO process to enable construction of the project, with the goal being completing the Prospect Road improvements prior to the completion of the CDOT interchange. Per City Code Section 23-304, all appropriations for construction projects estimated to cost over $250,000 shall include an amount equal to one percent of the estimated cost for works of art. The total Art in Public Places funds to be appropriated is $6,000. This item will transfer $4,680 of the Art in Public Places Program obligations from TCEF funds. Staff has identified the Transportation Reserves to provide the additional $1,320 for long- term maintenance of the art. CITY FINANCIAL IMPACTS This action will appropriate $600,000 into the Capital Projects Fund – East Prospect Road Improvements Project. In addition, $6,000 will be transferred from the Capital Projects Fund into the Cultural Services and Facilities Fund for Art in Public Places. The following is a summary of funds to be appropriated with this action: Funds to be Appropriated with this Action Transportation Capital Expansion Fee Funds $598,680 Transportation Reserves $1,320 Total Funds to be Appropriated per this Action $600,000 Transfer to Art in Public Places $6,000 Staff anticipates the appropriated funds will enable the completion of preliminary engineering plans and the development of a preliminary cost estimate. The current overall project budget is $4,000,000. Staff will use the preliminary cost estimate to further refine the overall project budget as construction funds have not yet been identified. Staff plans to submit an offer in the 2019/2020 BFO Process to enable construction of the project. BOARD / COMMISSION RECOMMENDATION 14.1 Packet Pg. 142 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6680 : SR 047 E Prospect Appropriation) Agenda Item 6 Item # 6 Page 3 Staff plans to present to the Transportation Board for comments as the project proceeds through the design phase. In addition, staff plans to present status updates to the Art in Public Places Board and the Bicycle Advisory Committee. PUBLIC OUTREACH This project will develop and implement a unique communication and outreach plan with the intent to develop a context sensitive design meeting both short term needs and long-term goals. ATTACHMENTS 1. Location Map (PDF) 14.1 Packet Pg. 143 Attachment: First Reading Agenda Item Summary, April 3, 2018 (6680 : SR 047 E Prospect Appropriation) ÕZYXW !"`$ E Drake Rd S Timberline Rd E Mulberry St E Prospect Rd Zi e gler Rd E Lincoln A ve S Sum m it View Dr Sh a rp Poin t Dr City of Fort Collins East Prospect Road Improvements Printed: April 05, 2018 Path: S:\Engineering\Projects\Capital Projects\Maps\Prospect_Sharp Point to I-25\E Prospect Road Improvements TCEF AIS.mxd /0 1,000 2,000 4,000 6,000 8,000 Feet Legend Project Location 14.2 Packet Pg. 144 Attachment: Location map (6680 : SR 047 E Prospect Appropriation) 1 East Prospect Road Improvements Project April 17, 2018 ATTACHMENT 3 14.3 Packet Pg. 145 Attachment: Powerpoint presentation (6680 : SR 047 E Prospect Appropriation) Why Improve East Prospect Road Now? • Current traffic volumes warrant a four lane arterial roadway as identified in the Master Street Plan • Traffic volumes will increase with interchange improvements • Coordination opportunities with the Colorado Department of Transportation 2 14.3 Packet Pg. 146 Attachment: Powerpoint presentation (6680 : SR 047 E Prospect Appropriation) Trip Data 3 2006 Daily Trips • 18,100 vehicles 2017 Daily Trips • 21,300 vehicles 2040 Projected Daily Trips • Approximately 40,000 vehicles 14.3 Packet Pg. 147 Attachment: Powerpoint presentation (6680 : SR 047 E Prospect Appropriation) Prospect Corridor Timeline 4 2006 • Prospect Road - Poudre River Bridge to Summit View Drive reconstructed • Property acquired for future ultimate widening adjacent to Natural Areas • One new bridge constructed to ultimate width 2016 • Two Boxelder Creek bridges reconstructed to ultimate widths 14.3 Packet Pg. 148 Attachment: Powerpoint presentation (6680 : SR 047 E Prospect Appropriation) Project Goals 5 • Improve safety • Reduce congestion; improves air quality • Design to match adjacent land use • Coordinate project with CDOT 14.3 Packet Pg. 149 Attachment: Powerpoint presentation (6680 : SR 047 E Prospect Appropriation) Next Steps • Planned Outreach • Land Conservation Stewardship Board • Natural Resources Advisory Board • Transportation Board • Bicycle Advisory Committee • Coordinate construction with interchange • Anticipated construction start date of 2020 if funded 6 14.3 Packet Pg. 150 Attachment: Powerpoint presentation (6680 : SR 047 E Prospect Appropriation) -1- ORDINANCE NO. 047, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE TRANSPORTATION CAPITAL EXPANSION FEE FUND AND THE TRANSPORTATION FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE TRANSPORTATION CAPITAL EXPANSION FEE FUND AND THE TRANSPORTATION FUND INTO THE CAPITAL PROJECT FUND FOR THE EAST PROSPECT ROAD IMPROVEMENTS PROJECT AND TRANSFERRING APPROPRIATIONS FROM THE CAPITAL PROJECT FUND TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the Colorado Department of Transportation (“CDOT”) will begin improvements to I-25 in Northern Colorado in 2018 (the “CDOT Project”); and WHEREAS, no interchange improvements were initially included in the CDOT Project, however, CDOT’s plans now include the design and reconstruction of the I-25 and Prospect Road Interchange (the “Interchange”), which Interchange is a critical gateway into the City; and WHEREAS, the Interchange and the section of East Prospect Road between Sharp Point Drive and I-25’s western frontage road are severely congested at peak period of travel and existing and planned developments near the interchange will further exacerbate the congestion and safety for multimodal travel; and WHEREAS, reconstructing the Interchange from its current configuration to a four-lane interchange and designing roadway improvements to East Prospect Road in conjunction with CDOT’s design of the CDOT Project (the “City Project”) will have benefits to the City and address some of the above concerns; and WHEREAS, staff has identified $598,680 in Transportation Capital Expansion Fee (“TCEF”) funds to initiate the design phase of the City Project; and WHEREAS, the use of the TCEF fees on the City Project will fund growth-related transportation improvements; and WHEREAS, this appropriation benefits public health, safety and welfare of the citizens of Fort Collins and serves the public purpose of enhancing roadways and other transportation related infrastructure; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and 14.4 Packet Pg. 151 Attachment: Ordinance No. 047, 2018 (6680 : SR 047 E Prospect Appropriation) -2- WHEREAS, the Financial Officer has determined that the appropriations as described herein are available and previously unappropriated in the Transportation Capital Expansion Fee Fund and the Transportation Fund; and WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for which the transferred funds are to be expended remains unchanged; the purpose for which the funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and WHEREAS, this project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from reserves in the Transportation Capital Expansion Fee Fund for transfer to the Capital Projects Fund the sum of FIVE HUNDRED NINETY-EIGHT THOUSAND SIX HUNDRED EIGHTY DOLLARS ($598,680) for the East Prospect Road Improvements Project and appropriated therein. Section 3. That there is hereby appropriated for expenditure from reserves in the Transportation Fund for transfer to the Capital Projects Fund the sum of ONE THOUSAND THREE HUNDRED TWENTY DOLLARS ($1,320) for the East Prospect Road Improvements Project and appropriated therein. Section 4. That the unexpended appropriated amount of FOUR THOUSAND SIX HUNDRED EIGHTY DOLLARS ($4,680) in the Capital Projects Fund - East Prospect Road Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for Art in Public Places projects. Section 5. That the unexpended appropriated amount of ONE THOUSAND THREE HUNDRED TWENTY DOLLARS ($1,320) in the Capital Projects Fund - East Prospect Road Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. 14.4 Packet Pg. 152 Attachment: Ordinance No. 047, 2018 (6680 : SR 047 E Prospect Appropriation) -3- Introduced, considered favorably on first reading, and ordered published this 3rd day of April, A.D. 2018, and to be presented for final passage on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 17th day of April, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk 14.4 Packet Pg. 153 Attachment: Ordinance No. 047, 2018 (6680 : SR 047 E Prospect Appropriation) Agenda Item 15 Item # 15 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council Removed from Discussion for Consideration at the April 24, 2018 Adjourned Council Meeting. STAFF Travis Storin, Accounting Director Mike Beckstead, Chief Financial Officer John Duval, Legal SUBJECT Items Relating to the Appropriation From Light and Power/Broadband Fund Debt Proceeds and Other Funds Related to the Broadband Project. EXECUTIVE SUMMARY A. First Reading of Ordinance No. 056, 2018, Appropriating Bond Proceeds from the Issuance of 2018 Electric Utility Enterprise Revenue Bonds for Capital, Operating and Debt Service Expenditures Associated with the Construction of a Broadband System to Provide Telecommunication Facilities and Services to Customers Within Fort Collins and Excepting This Appropriation from the City Code’s Art In Public Places Requirement. B. First Reading of Ordinance No. 057, 2018, Appropriating Funds from the Light and Power Fund to Defease the City of Fort Collins, Colorado, Electric Utility Enterprise Taxable Revenue Bonds Series 2010B. The purpose of this item is to appropriate (1) bond proceeds for the construction of a municipal broadband system and (2) Light & Power reserves for the defeasance of outstanding debt. The issuance and defeasance were authorized by the Electric Utility Enterprise Board Ordinances No. 003 and No. 004, respectively. This agenda item is consistent with Strategic Objective 3.9 from the 2016 Strategic Plan: Encourage the development of reliable, high speed internet services throughout the community. STAFF RECOMMENDATION The City Manager recommends adoption of the Ordinances on First Reading. The City Manager has also determined that these appropriations are available and previously unappropriated from the Light and Power Fund and will not cause the total amount appropriated in the Light and Power Fund to exceed the current estimate of actual and anticipated revenues to be received in this Fund during the fiscal year. BACKGROUND / DISCUSSION Overview At its April 3, 2018, meeting the Electric Utility Enterprise Board adopted Ordinances No. 003 and No. 004 on Second Reading, authorizing the issuance of debt for construction of the broadband system. The ensuing step is to appropriate bond proceeds for operating costs of 2018, the capital project itself, debt issuance costs, repayment of the General Fund bridge loan, capitalized interest, and defeasance of the 2010 Light & Power bonds. For reference, below is the schedule previously published for the broadband project: Agenda Item 15 Item # 15 Page 2 Table 1: Broadband Project Schedule CITY FINANCIAL IMPACTS Appropriations and Budget Appropriations of the above proceeds are brought forward to City Council under Ordinance No. 056, 2018. Of the $142,146,898 project funding, $114,688,348 will be appropriated upon issuance while $27,458,550 will be set aside for future appropriations. Of the $27,458,550 for future appropriations, staff recommends a balance sheet assignment of $8,200,000 million of unappropriated proceeds for the exclusive use of expanding the system in response to market share and/or future annexations. This step will require staff to return to Council to authorize the use of these funds. The remaining $8,200,000 of unappropriated proceeds are for operating costs to be appropriated in the 2019 and 2020 biennial budget as part of Budgeting for Outcomes (BFO). The remaining $11,058,550 of unappropriated bond proceeds will be placed into escrow as the capitalized interest fund. Staff recommends approving the Broadband (BB) appropriation without a contribution to At in Public Places (APP) but include a commitment to evaluate alternatives for future funding and contributions from BB to APP by 2022 with a target contribution of $125K to $150K based on BB’s anticipated annual operating revenues once fully operational. Staff has been assessing how APP fits within the new BB effort. The current APP provisions in the City Code would require a range of APP contributions from zero if BB is treated as a separate utility to over $600K if BB is combined with Light & Power in calculating the required contribution. The BB network has uniquely competitive and market-driven business needs versus other traditional utility and governmental infrastructure projects. The recommendation avoids creating a competitive cost disadvantage with incumbent internet service providers. The attached memo provides additional detail behind this recommendation. Ordinance No. 056, 2018, directs staff to study whether the APP Code provisions need to be amended to address future Broadband System projects and to present any recommended amendments by 2022. Appropriated and unappropriated proceeds for the Broadband project totaling $142.1M are summarized below: Agenda Item 15 Item # 15 Page 3 Table 2: Broadband Appropriations Table 3: Unappropriated Proceeds Appropriations for the Light and Power Defeasance are summarized below: Table 4: Light and Power Appropriations Impact to Other Projects The Utility Customer Information System (CIS) replacement project planned for a $7M+ implementation cost, with $2.3M appropriated in 2018 and the remainder to be brought forward for the 2019-2020 budget. Broadband was to be put on a separate billing system funded by the project. Throughout February and March, staff has learned that it can implement a single system to serve all five utilities. Doing so necessitates a faster implementation so that Broadband can activate customers in late 2019. Long- term this is expected to decrease cost, and in fact the bids for the new system are coming in lower than the original project plan for the four utilities. The immediate impact is for the four existing utilities to bring forward the full project cost for appropriation sooner than initially planned. 2018 Operating Appropriations Cost of Issuance (legal, advisor, underwriter) 822,100 Interest on $1.8 M loan from General Fund 15,000 2010 L&P defeasance, backfill QECB subsidy 373,000 Operating expenses 2018, repay GF loan 1,800,000 Capitalized Interest 2018 3,070,000 Operating Budget 2018 6,080,100 Multiyear Non‐lapsing Capital Appropriations Capital Projects 108,608,249 Capital Budget 108,608,249 Appropriated by Ordinance in 2018 114,688,348 Set aside for future appropriations Working capital future years (2019‐20 BFO) 8,200,000 Success capital (higher take rate or annexation) 8,200,000 Capitalized Interest 11,058,550 Total set aside for future appropriations 27,458,550 Budgeting for Defeasance of 2010 Light and Power Bonds 2018 Budget (already appropriated) 1,992,324 New Appropriation from L&P Reserves 3,791,004 Total escrow amount for 2018‐2020 payments 5,783,328 Agenda Item 15 Item # 15 Page 4 BOARD / COMMISSION RECOMMENDATION At its February 27, 2018 meeting, the Council Finance Committee supported proceeding to First Reading with the full Council. PUBLIC OUTREACH Two separate ballot measures brought to voters were successful in authorizing the establishment of a municipal fiber retail broadband network. ATTACHMENTS 1. Broadband and Art in Public Places Memo (PDF) 2. Council Finance Committee minutes, February 27, 2018 (PDF) 3. Powerpoint presentation (PDF) 215 N Mason Street 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6795 970.221.6782 - fax fcgov.com M E M O R A N D U M Date: March 29 th , 2018 To: Mayor and City Councilmembers Through: Darin Atteberry, City Manager From: Mike Beckstead, Chief Financial Officer Re: Broadband – Art in Public Places Bottom Line: Staff has been assessing how Art in Public Places (APP) fits within the new Broadband (BB) effort. The current APP provisions in the City Code would require a range of APP contributions from zero if BB is treated as a separate utility to over $600k if BB is combined with L&P in calculating the required contribution. As a competitive venture vs. a single source utility, BB needs to maintain a competitive cost position to the current incumbents to be successful. The incumbents are not required to incur such a cost. Staff believes additional analysis and policy discussions need to occur to resolve how APP should be included within a new, competitive venture such as broadband. As a result, staff recommends approving the BB appropriation without a contribution to APP but including a commitment to evaluate alternatives for future funding and contributions by 2022 with a target contribution of $125k to $150k based on BB’s anticipated annual operating revenues once BB is in full operation. Background Discussion: APP guidelines within City Code Sec. 23-304 are summarized below: 1. A 1% contribution to APP applies to construction projects over $250k. 2. If partially funded by restricted sources, the 1% applies to sources not restricted 3. Funds are expended for projects as prescribed by APP guidelines. Within utilities the project needs to benefit the rate payers in some fashion. 4. Annual contributions for each utility is limited to .5% of annual operating revenue in the year of the appropriation 5. Construction project defined as: ATTACHMENT 1 15.1 Packet Pg. 158 Attachment: Broadband and Art in Public Places Memo (6572 : Broadband - Appropriation of Proceeds from Issuance of 2018 Light & Power a. The construction, rehabilitation, renovation, remodeling or improvement of any building, structure, street, sidewalk, park, utility or other public improvement by or for the City including landscaping, parking, design, engineering, equipment or furnishing for such improvement and all other costs, but excluding the cost of real property acquisition, vehicles and equipment not affixed to public property. Broadband is operating in a competitive environment which requires different business decisions: 1. BB is not a single source utility where a captive market exists and rates are set based on revenue requirements needed to support programs such as energy efficiency, APP, or low-income rates. 2. BB is a competitive business and needs to maintain a competitive cost position compared with the incumbents. a. Including APP as a cost to BB puts BB at a competitive cost disadvantage to the incumbents who are not required to support such a program. Similar discussions occurred around the topic of low income rates. A low-income internet rate will be developed but funded outside of BB. PILOTs (payment in lieu of taxes) are another example. Three of the City’s utilities pays a 6% PILOT to the general fund. Broadband will most likely carry a PILOT but at a rate that is equal to taxes paid by the existing incumbents. 3. Governance discussions with Council focused on decision factors based on business and competitive criteria vs. social and community decision criteria. The omission of an APP contribution from the broadband capital estimates is consistent with those discussions. The application of APP to Broadband: 1. If BB were treated as a separate utility, without operating revenue in 2018 when the start- up capital is appropriated, no contributions would be required to APP. a. The startup of BB will occur within the current L&P Enterprise fund to leverage the ability to issue revenue bonds to support the BB capital costs. Other than this leverage, staff has received direction to not comingle resources and BB will have a separate set of books within the Enterprise. 2. Combining L&P and BB in calculating the appropriate APP contribution has BB contributing just over $600k to APP based on the operating revenue of L&P. Staff does not believe this was the intent behind the APP requirements in the Code. a. The APP requirements in the Code were developed for established utilities. If BB is combined with L&P, L&P has a very large APP cap given it’s $130M of operating revenue and has a very small capital spend that uses very little of the APP cap in 2018. BB has a very significant capital spend as a start-up utility but no operating revenue. Staff believes additional policy discussions need to occur to resolve how APP should be included within a new, competitive venture such as BB. Considerations and evaluation of items such as: 15.1 Packet Pg. 159 Attachment: Broadband and Art in Public Places Memo (6572 : Broadband - Appropriation of Proceeds from Issuance of 2018 Light & Power 1. Should BB make similar contributions as the other single source utilities or does the competitive nature of BB exclude it from the program? 2. If excluded, should other income sources be considered such that the APP program is supported in some fashion? 3. If a PILOT were established for BB that is competitive with what the incumbents incur, could that be a source of funding for APP in a way that doesn’t create a competitive disadvantage? 4. If a PILOT were established for BB, would/could that also be used to fund a low-income internet rate. If so, how would that compete with APP funding from the same revenue source? 5. Should forecasted operating revenue after start-up be used to establish a targeted funding level? BB is anticipated to have operating revenues of $25M to $30M by 2023. A base level of funding associated with start-up capital could be set at $125k to $150K consistent with the cap defined in code once the funding questions above have been evaluated. Staff recommends approving the BB appropriation without a contribution to APP but including in the appropriations ordinance direction from Council for staff to evaluated alternatives for funding and contributions by 2022 and targeting a contribution associated with the start-up capital of $125k to $150k. 15.1 Packet Pg. 160 Attachment: Broadband and Art in Public Places Memo (6572 : Broadband - Appropriation of Proceeds from Issuance of 2018 Light & Power Finance Administration 215 N. Mason 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6788 970.221.6782 - fax fcgov.com Special Finance Committee Meeting Minutes 02/27/18 11 am - noon CIC Room - City Hall Council Attendees: Mayor Wade Troxell, Ross Cunniff, Ken Summers Staff: Darin Atteberry, Mike Beckstead, Jeff Mihelich, Kevin Gertig, Carrie Daggett, Travis Storin, John Voss, John Duval, Andres Gavaldon, Lance Smith, Tyler Marr, Joanne Cech, Kelly DiMartino, Andres Gavaldon, Zach Mozer, Jennifer Poznanovic, SeonAh Kendall, Patrick Rowe, Allyssa Johnson, Blaine Dunn, Josh Birks Others: James Manire, Tim Tilleson, Colin Garfield, Todd Parker, Kevin Brinkman, Kevin Jones (Chamber of Commerce), Dale Adamy (Citizen), Meeting called to order at 11:04 am A. 2018 Light & Power Revenue Bonds, Series A and B Mike Beckstead, CFO Travis Storin, Accounting Director Lance Smith, Utilities Strategic Finance Director James Manire, Bond Advisor EXECUTIVE SUMMARY Staff is preparing to bring forward ordinances for first reading on March 20th for the following: • Issuance of 2018 Light & Power Revenue Bonds • Defeasance of 2010 Light & Power Revenue Bonds • Appropriation of proceeds for construction of a municipal retail broadband network Subject to change and as currently structured, bonds will be issued in gross for $141.9 million, which will cover issuance costs of $0.9 million, establishment of a capitalized interest fund of $13.8 million, and project proceeds of $127.2 million. Proceeds are split into separate tax-exempt and taxable series. Tax-exempt bonds have certain requirements to maintain their exempt status, including: • A reasonable expectation to spend 85% of the exempt proceeds within a 3-year window • A limitation on proceeds funding private use of up to 10% • A limitation on “bad money”, or the use of proceeds for working capital, of 5% of the issuance. ATTACHMENT 2 15.2 Packet Pg. 161 Attachment: Council Finance Committee minutes, February 27, 2018 (6572 : Broadband - Appropriation of Proceeds from Issuance of 2018 2 The bonds are structured with a 25-year maturity and allow for early redemption beginning in year 10, or mid- 2028. Debt service at the currently contemplated terms is presented as follows: In addition, existing Light & Power bonds of $5.3 million will be defeased by placing cash reserves into an irrevocable escrow account. Doing so will satisfy bond covenants limiting the ability to pledge net revenues toward the 2018 bond issuance. Proceeds of the bonds will repay the $1.8 million short-term loan made from the General Fund earlier in 2018. Defeasance of the 2010 bonds will forfeit approximately $400,000 in Qualified Energy Conservation Bond subsidies, which will be repaid to Light and Power reserves from bond proceeds. The bond ordinance will be brought forward as a parameters ordinance, allowing for a reasonable range of market scenarios in the weeks that elapse between second reading and pricing of the bonds. Staff recommends multiple external rating agencies to review the issuance in March and April, and pricing and distribution to take place in May after second reading of the ordinance April 3. 15.2 Packet Pg. 162 Attachment: Council Finance Committee minutes, February 27, 2018 (6572 : Broadband - Appropriation of Proceeds from Issuance of 2018 3 GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED Does the Finance Committee support proceeding to first reading on March 20, 2018? BACKGROUND/DISCUSSION For reference, below is the broadband implementation timeline, including the milestones on bond issuance: Within the bond issuance milestone above are the below key dates: 15.2 Packet Pg. 163 Attachment: Council Finance Committee minutes, February 27, 2018 (6572 : Broadband - Appropriation of Proceeds from Issuance of 2018 4 Discussion / Next Steps; Mike Beckstead; this is completely neutral to L&P - no adverse impact on L&P revenues, reserves or rates. We had 13 organizations responded to our RFP - we interviewed 4 - the city should be proud as high-level firms participated. Very robust and transparent process. Mike Beckstead; Travis sent an email yesterday talking about the rating agency review – 30-40% of rating is management / leadership as opposed to financial - how L&P has been managed - we want to highlight next week - this is a big part of the rating - qualitative side - Fitch / S&P Option we are exploring - retail only order period of 1-2 days – access before the institutional investors - - access and can yield benefits to the city – it is not w/out risk as it is one more day it is in the marketplace. Institutional buyers projected to make up 70% - Encourage as much retail as possible anticipate it will top out 10-30% range. Ross Cunniff; enable retail - are we talking with investment advisors around the city to let their clients know of this option? Travis Storin; that will be part of what the underwriters do – we will work with the senior underwriter and CPIO to have a little bit of a marketing campaign on how to buy bonds via retail channels. newspaper, etc. 15.2 Packet Pg. 164 Attachment: Council Finance Committee minutes, February 27, 2018 (6572 : Broadband - Appropriation of Proceeds from Issuance of 2018 5 Ross Cunniff; Will sequestering be part of the ordinance? ACTION ITEM: Mike Beckstead; we haven’t thought that through yet but we will and will come back with a recommendation. When fully ramped up this will be $10 - 10.2M of annual debt service Rates have ticked up 50 basis points recently - volatility - 2-3 months before we issue -there could be more movement up or down 15.2 Packet Pg. 165 Attachment: Council Finance Committee minutes, February 27, 2018 (6572 : Broadband - Appropriation of Proceeds from Issuance of 2018 6 Mayor Troxell; comprehensive and well thought through - ready to go Ken Summers; I agree Ross Cunniff; ordinance and reserve 8.2 - I do have a bias toward wanting that - keep body informed. Mike Beckstead; to confirm, if we want to activate the reserve we need to come back to Council. Ross Cunniff; yes, come back to Council Carrie Daggett; make sure and touch base with bond council regarding this - 15.2 Packet Pg. 166 Attachment: Council Finance Committee minutes, February 27, 2018 (6572 : Broadband - Appropriation of Proceeds from Issuance of 2018 7 Jim Manire; satisfy that as a policy matter - appropriation Ken Summers; confirming tax exempt is 3.8% - taxable is 4% Mike Beckstead; based on proposals we received about 3-4 weeks ago - I have a feeling it will be north of that but do not know by how much Travis Storin; taxable side scales up - earliest maturities are 3.1% in 2022, latest maturities are 3.9% in 2031. Ken Summers; 4.0 is 25-year term Travis Storin; because taxables are more expensive we have them maturing faster - maturing in year 13 where the exempt go through year 25. So taxable are 4% over 13 years, while exempt are 3.8% over 25 years Jim Manire; your staff in the due diligence, development, research and consulting has been strong and puts the city in a terrific position for this project – favorable position because of the ability to combine your finances with the electric utility -gives you market access for a project like this that a lot of communities in Colorado simply don’t have. Well organized approach to the project and financing. Darin Atteberry; we had consultants in the business planning process - best in industry - 3 years ago Jim is part of Bond Council which is a great team including Sally, Dee, Lance, Mike and Travis. Thank you for your professionalism and competency. Ross Cunniff; this has been a very streamlined and well done approach. Excited to move forward and get this off the ground. Ken Summers; positive effect - flexibility - makes sense Jeff Mihelich; appreciate Council’s willingness to going forward with success capital - allow us to expand. Meeting adjourned at 11:31 am 15.2 Packet Pg. 167 Attachment: Council Finance Committee minutes, February 27, 2018 (6572 : Broadband - Appropriation of Proceeds from Issuance of 2018 Broadband Project Appropriations April 17 2018 ATTACHMENT 3 15.3 Packet Pg. 168 Attachment: Powerpoint presentation (6572 : Broadband - Appropriation of Proceeds from Issuance of 2 Overview Recommend appropriating bond proceeds for: • Broadband build-out capital project • 2018 Operations/General Fund repayment plus interest • Cost of bond issuance • Capitalized interest on bonds • Repayment of forfeited subsidy to Light & Power 15.3 Packet Pg. 169 Attachment: Powerpoint presentation (6572 : Broadband - Appropriation of Proceeds from Issuance of Term Summary: Proceeds 3 Series 2018A (Tax‐exempt) Series 2018B (Taxable) Total Project Fund $87,433,000 31,562,000 $118,995,000 Sequestered capital for annexations and/or market share ‐ 8,200,000 8,200,000 Capitalized Interest Fund 10,272,106 3,856,444 14,128,550 Cost of Issuance 541,793 281,556 823,348 Total $98,246,898 $43,900,000 $142,146,898 15.3 Packet Pg. 170 Attachment: Powerpoint presentation (6572 : Broadband - Appropriation of Proceeds from Issuance of Broadband Budget 4 Total Appropriations, 2018/Current and Future 142,146,898 Set aside for future appropriations Working capital future years (2019‐20 BFO) 8,200,000 Success capital (higher take rate or annexation) 8,200,000 Capitalized Interest 11,058,550 Total set aside for future appropriations 27,458,550 2018 Operating Appropriations Cost of Issuance (legal, advisor, underwriter) 822,100 Interest on $1.8 M loan from General Fund 15,000 2010 L&P defeasance, backfill QECB subsidy 373,000 Operating expenses 2018, repay GF loan 1,800,000 Capitalized Interest 2018 3,070,000 Operating Budget 2018 6,080,100 Multiyear Non‐lapsing Capital Appropriations Capital Projects 108,608,249 Capital Budget 108,608,249 Appropriated by Ordinance in 2018 114,688,348 15.3 Packet Pg. 171 Attachment: Powerpoint presentation (6572 : Broadband - Appropriation of Proceeds from Issuance of Retirement/defeasance of debt 5 Light & Power will receive $373K from the Broadband Bond proceeds to repay forfeited federal subsidies for energy conservation 2018 Budget (already appropriated) 1,992,324 New Appropriation from L&P Reserves 3,791,004 Total escrow amount for 2018‐2020 payments 5,783,328 15.3 Packet Pg. 172 Attachment: Powerpoint presentation (6572 : Broadband - Appropriation of Proceeds from Issuance of Impact to Other Initiatives: Utility Customer Information System (CIS) 6 Previous plan • Utilities planned $7M+ for new billing system; appropriated $2.3M in 2018, planned on appropriating the remainder in 2019 • Broadband assumed a separate billing system was required What we learned • Issued RFP and several responses provided an integrated solution that will support current utility and broadband needs. • Evaluating integrated proposal in April & May Implications • If integrated solution works, we’ll need to accelerate utility funding • 2018 appropriation to be brought forward from the four existing utilities 15.3 Packet Pg. 173 Attachment: Powerpoint presentation (6572 : Broadband - Appropriation of Proceeds from Issuance of Questions and Comments 7 • Ordinances on first reading: • Appropriation of Bond Proceeds for project and operations • Appropriation of Light & Power Reserves for defeasance 15.3 Packet Pg. 174 Attachment: Powerpoint presentation (6572 : Broadband - Appropriation of Proceeds from Issuance of -1- ORDINANCE NO. 056, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING BOND PROCEEDS FROM THE ISSUANCE OF 2018 ELECTRIC UTILITY ENTERPRISE REVENUE BONDS FOR CAPITAL, OPERATING AND DEBT SERVICE EXPENDITURES ASSOCIATED WITH THE CONSTRUCTION OF A BROADBAND SYSTEM TO PROVIDE TELECOMMUNICATION FACILITIES AND SERVICES TO CUSTOMERS WITHIN FORT COLLINS AND EXCEPTING THIS APPROPRIATION FROM THE CITY CODE’S ART IN PUBLIC PLACES REQUIREMENT WHEREAS, after final passage of Ordinance No. 003 of the Board of the City of Fort Collins, Colorado, Electric Utility Enterprise (the “Enterprise Ordinance”), the Electric Utility Enterprise (the “Enterprise”) intends to issue its “City of Fort Collins, Colorado, Electric Utility Enterprise, Tax-Exempt Revenue Bonds, Series 2018A” (the “2018A Bonds”) and its “City of Fort Collins, Colorado, Electric Utility Enterprise, Taxable Revenue Bonds, Series 2018B” (the “2018B Bonds” and, together with the 2018A Bonds, the “Bonds”) WHEREAS, as described in the Enterprise Ordinance, the Bonds are being issued and sold to fund the construction of a municipal broadband system by the City’s Electric Utility (the “Electric Utility”) to provide telecommunication facilities and services, including the transmission of voice, data, graphics and video, to customers within the City, which facilities and services the Electric Utility has not previously provided but is now authorized to provide pursuant to City Charter Article XII, Section 7 and City Code Section 26-398 (the “Broadband System”); and WHEREAS, the net proceeds from the sale of the Bonds are anticipated to be $142,146,898, and of this amount, City staff is requesting that only $114,688,348 be appropriated now from the Light and Power Fund to be used to fund the construction of the Broadband System, including for all related capital, operating and debt service expenditures, leaving an unappropriated balance of $27,458,550 to be appropriated for future operation and expansion costs relating to the Broadband System and capitalized interest to bondholders; and WHEREAS, in 1995, the City Council adopted Article XII of City Code Chapter 23 to establish a program to acquire, exhibit and maintain art in public places to be funded by including in the Council’s appropriations for certain capital projects, including those of its utilities, an amount equal to 1% of the construction costs for those projects, but this contribution amount for the City’s utilities is limited to a total annual contribution amount of .5% of each utility’s “budgeted operating revenue” (the “APP Ordinance”); and WHEREAS, the Electric Utility’s budgeted operating revenue for 2018 is $130.53 million, but this amount does not include any budgeted revenues generated from the Broadband System since the System will not be in operation in 2018, so this amount only includes revenues to be generated from electric services provided in 2018 by the Electric Utility; and WHEREAS, as currently written, the APP Ordinance therefore requires that this appropriation include a 1% contribution for art in public places capped at the Electric Utility’s Light and Power Fund’s annual limit of .5% of the $130.53 million budgeted operating revenues, Packet Pg. 175 -2- which is $652,650, and the Light and Power Fund has so far contributed $43,124 of this cap in 2018, so this leaves $609,526 available to be contributed for the Broadband System project under the APP Ordinance; and WHEREAS, this appropriation, which includes $108,608,249 for the construction costs of the Broadband System, does not include the 1% contribution under the APP Ordinance capped at the .5%, which would be the remaining cap amount of $609,526, as City staff has requested that the City Council waive this contribution for the construction of the Broadband System since the City will be operating the System as a competitive, market-driven business, unlike the City’s other utilities and governmental services which are generally operated without significant, if any, market competition; and WHEREAS, in addition, when the APP Ordinance was adopted by Council and the .5% cap was placed on the contributions by utility funds, it was not contemplated that the City would be establishing completely new utility services requiring a multi-year project to construct the capital facilities before these new services could be provided and before the operating revenues from these services could begin to be generated; and WHEREAS, under these circumstances, the Council finds and determines that the waiver of the art-in-public-places contribution requirement in the APP Ordinance is appropriate for the appropriation in this Ordinance since the Broadband System will be operated as a competitive, market-driven business, unlike the City’s other utilities and government services, and the APP Ordinance, as originally adopted and subsequently amended by Council, does not contemplate that the City would be appropriating funds for completely new utility facilities and services as is now occurring for the Broadband System; and WHEREAS, the Council has the authority to create by ordinance an exception to the requirements of the City Code without amending the Code, when such exception is intended to apply in only one specific circumstance, which is the Council’s intent in this Ordinance with respect to the application of the requirements of the APP Ordinance to this appropriation; and WHEREAS, it is also Council’s intent that the APP Ordinance shall otherwise remain unchanged, in full force and effect, and applicable to all future Council appropriations for City construction projects to the full extent required in the APP Ordinance; and WHEREAS, since the APP Ordinance does not contemplate new utility facilities and services like those now proposed for the Broadband System, the Council wishes for the City Manager to review the APP Ordinance and make recommendations to Council as to how it should be applied to future Broadband System construction projects, as directed in Section 4 below; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon recommendation of the City Manager, to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, do not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and Packet Pg. 176 -3- WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the Light and Power Fund and will not cause the total amount appropriated in the Light and Power Fund to exceed the current estimate of actual and anticipated revenues to be received in this Fund during the fiscal year; and WHEREAS, the City Council finds and determines that the adoption of this Ordinance is necessary for the public’s health, safety and welfare and that it is in the best interests of the City, the Electric Utility and the Electric Utility’s ratepayers. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from the Light and Power Fund proceeds from the Bonds in the total amount of ONE HUNDRED FOURTEEN MILLION SIX HUNDRED EIGHTY-EIGHT THOUSAND THREE HUNDRED FORTY-EIGHT DOLLARS ($114,688,348) to be used to fund the construction of the Broadband System, including for all related capital, operating and debt service expenditures. Section 3. That notwithstanding the requirements of the APP Ordinance, including, without limitation, City Code Section 26-304, this appropriation for the construction of the Broadband System is not required to include and shall not include the one percent (1%) of the estimated construction costs of the Broadband System as capped by the APP Ordinance. The APP Ordinance shall otherwise remain unchanged, in full force and effect, and applicable to all future Council appropriations for City construction projects to the full extend required under the APP Ordinance. Section 4. That the City Manager is directed to study whether the APP Ordinance needs to be amended to address future Broadband System projects and to present any recommended amendments to Council before January 1, 2022. This should include consideration of a contribution amount capped at .5% of the Broadband System’s anticipated annual operating revenues once the system is in full operation, which capped amount is estimated to be from $125,000 to $150,000. The City Manager should also evaluate and recommend to Council how to fund art-in-public places contributions for Broadband System appropriations. Packet Pg. 177 -4- Introduced, considered favorably on first reading, and ordered published this 17th day of April, A.D. 2018, and to be presented for final passage on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 178 -1- ORDINANCE NO. 057, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING FUNDS FROM THE LIGHT AND POWER FUND TO DEFEASE THE CITY OF FORT COLLINS, COLORADO, ELECTRIC UTILITY ENTERPRISE TAXABLE REVENUE BONDS SERIES 2010B WHEREAS, the City Council has heretofore established, pursuant to Section 19.3(b) of Charter Article V and Ordinance No. 060, 1993 adopted by the Council on July 20, 1993, and Ordinance No. 038, 2010 adopted by the Council on April 20, 2010, the City’s Electric Utility as an enterprise of the City (the “Enterprise”); and WHEREAS, after final passage of Ordinance No. 003 by the Board of the City of Fort Collins, Colorado, Electric Utility Enterprise (the “Board ”), the Enterprise intends to issue its “City of Fort Collins, Colorado, Electric Utility Enterprise, Tax-Exempt Revenue Bonds, Series 2018A” (the “2018A Bonds”) and its “City of Fort Collins, Colorado, Electric Utility Enterprise, Taxable Revenue Bonds, Series 2018B” (the “2018B Bonds”) to fund the construction of a municipal broadband system to provide certain telecommunication facilities and services to customers within the City (jointly, the “Broadband Bonds”); and WHEREAS, pursuant to Ordinance No. 001 adopted by the Board in 2010, the Board authorized the issuance of the “City of Fort Collins, Colorado, Electric Utility Enterprise, Tax- Exempt Revenue Bonds, Series 2010A” in the aggregate principal amount of $9,675,000 (the “2010A Bonds”), and its “City of Fort Collins, Colorado, Electric Utility Enterprise, Taxable Revenue Bonds (Direct Pay Qualified Energy Conservation Bonds), Series 2010B” in the aggregate principal amount of $6,410,000 (the “2010B Bonds”) to finance various improvements to the City electric utility system; and WHEREAS, the 2010A Bonds have been fully paid in accordance with their terms and are no longer outstanding; and WHEREAS, the 2010B Bonds are currently outstanding in the principal amount of $5,270,000 and $513,328 in interest; and WHEREAS, relating to the issuance of the Broadband Bonds, the Board has determined in Ordinance No. 004 that it is in the best interest of the Enterprise to defease the outstanding 2010B Bonds in full prior to the issuance of the 2018 Bonds in order to eliminate certain restrictive contractual provisions contained in the 2010B Bond Ordinance; and WHEREAS, upon such defeasance, the 2010B Bonds will no longer be deemed to be outstanding within the meaning of the 2010B Bond Ordinance; and WHEREAS, the Board has determined that the Enterprise will utilize available funds in the Light and Power Fund to defease the 2010B Bonds; and WHEREAS, in connection with this defeasance, the Enterprise will enter into an escrow agreement (the “Escrow Agreement”) with U.S. Bank National Association, as escrow agent, (the “Escrow Agent”), into which escrow the funds appropriated herein will be deposited; and Packet Pg. 179 -2- WHEREAS, in order to fully defease the 2010B bonds, the total amount of $5,783,328 will need to be deposited with the Escrow Agent under the Escrow Agreement; and WHEREAS, there has already been appropriated in the City’s 2018 annual budget $1,992,324 for the principal and interest payment owed under the 2010B Bonds in 2018 and, therefore, only an additional $3,791,004 needs to be appropriated in this Ordinance to fully defease these Bonds; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon recommendation of the City Manager, to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that this appropriation is available and previously unappropriated from the Light and Power Fund and will not cause the total amount appropriated in the Light and Power Fund to exceed the current estimate of actual and anticipated revenues to be received in this Fund during the fiscal year; and WHEREAS, the City Council finds and determines that the adoption of this Ordinance is necessary for the public’s health, safety and welfare and that it is in the best interests of the City and its Electric Utility. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from the Light and Power Fund THREE MILLION SEVEN HUNDRED NINETY-ONE THOUSAND FOUR DOLLARS ($3,791,004) to be deposited with the Escrow Agent pursuant to the terms and conditions of the Escrow Agreement in partial defeasance of the 2010B Bonds. The remaining amount of $1,992,324 to be paid from the Light and Power Fund to the Escrow Agent under the Escrow Agreement in order to fully defease the 2010B Bonds shall come from the funds already appropriated in the City’s 2018 budget to pay the 2018 principal and interest payment due under the 2010B Bonds. Packet Pg. 180 -3- Introduced, considered favorably on first reading, and ordered published this 17th day of April, A.D. 2018, and to be presented for final passage on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 181 Agenda Item 16 Item # 16 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Darin Atteberry, City Manager Mike Beckstead, Chief Financial Officer Carrie M. Daggett, Legal SUBJECT Resolution 2018-039 Adopting the City of Fort Collins 2018 Strategic Plan. EXECUTIVE SUMMARY The purpose of this item is to request City Council’s approval of the City of Fort Collins 2018 Strategic Plan. Council reviewed the City’s draft 2018 Strategic Plan at a meeting on March 3, 2018. Staff incorporated the input provided by Council into the final version sent to Council on April 12, 2018. The 2018 Strategic Plan document is an integral input to the City’s Budgeting for Outcomes (BFO) process. As was done in 2016, Council has asked to formally adopt the 2018 Strategic Plan. It reflects the City’s Strategic Objectives, priorities and focus over the next 3-5 years and is used as a foundation document within other efforts across the City. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION The Strategic Plan is developed based on input from the community, Council priorities and all departments across the City. An extensive public outreach effort included meetings with multiple community groups, boards and commissions, and utilizes an extensive community survey that together provides an understanding of current community needs and priorities. Council priorities as defined during the Council retreat and other discussions are integral inputs to the process. Staff considered emerging needs associated with the City’s Long Term Financial Plan, Strategic Risk Assessment and Capital Improvement Plan. Department priorities and needs are included based on requirements to achieve area Master Plans, emerging legislative issues, work force trends and other considerations. Staff condensed this information into Strategic Objectives aligned under each of the seven Key Outcomes to create a framework that defines the focus and priorities for the City over the next 3-5 years in support of achieving the City’s overall City Plan vision. The Strategic Plan is shared with the organization at the beginning of the Budgeting for Outcomes (BFO) process as the guiding document for staff to develop budget proposals to achieve the Strategic Objectives within the Strategic Plan. BFO teams evaluate and rank the budget proposals based on their assessment of which proposals best achieve and support the Strategic Objectives. 16 Packet Pg. 182 Agenda Item 16 Item # 16 Page 2 BOARD / COMMISSION RECOMMENDATION Boards and commissions were included as part of the overall public outreach efforts in the development of the 2018 Strategic Plan PUBLIC OUTREACH There was significant outreach conducted across the community at various events and organizational meetings, including the Boards and Commissions. That feedback was summarized and then included as an important input into the crafting of the 2018 Strategic Plan. ATTACHMENTS 1. 2018 Strategic Plan, redlined version (PDF) 2. Powerpoint presentation (PDF) 16 Packet Pg. 183 2018 Strategic Plan April 17, 2018 1 2018 Strategic Plan City of Fort Collins April 17, 2018 ATTACHMENT 1 16.1 Packet Pg. 184 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 2 2018 Strategic Plan Table of Contents Page I. Introduction 3 II. Summary of Strategic Objectives 8 1. Strategic Outcome – Neighborhood Livability &and Social Health 11 2. Strategic Outcome – Culture &and Recreation 15 3. Strategic Outcome – Economic Health 17 4. Strategic Outcome – Environmental Health 21 5. Strategic Outcome – Safe Community 25 6. Strategic Outcome – Transportation 28 7. Strategic Outcome – High Performing Government 31 III. Appendix A. Performance Measures - Community Dashboard 35 - Strategic Objective Metrics (Strategy Maps) 41 B. Long-Term Financial Plan 48 C. Glossary of Terms 51 16.1 Packet Pg. 185 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 3 Introduction The City of Fort Collins is a full-service municipal organization operating under a home rule, Council-Manager form of government. Various national organizations and magazines recognize Fort Collins as one of the best places to live in the nation. Sixty miles north of Denver, Fort Collins is home to Colorado State University (CSU), with 32,000 students, several large high-tech employers, leading businesses in the microbrew industry, and more than 8,000 small to medium-sized businesses. The community includes 43 natural areas, a variety of cultural amenities, and is renowned for its bike- friendly, small-town feel. With a median age of 29 and a median family income of $83,219 in 2016, residents are well educated, engaged in their community and passionate about their area amenities. The high quality of life enjoyed by residents, businesses and visitors is a result of the community’s focus on the environment, enthusiasm for health and the outdoors, a strong educational system, extensive park and open space systems, and a flourishing Downtown district. At the same time, 18 percent of the Fort Collins population is at or below the poverty line and housing is considered expensive. Diversity within the city is expected to increase, but is currently low with only 11 percent of the community identifying themselves as an ethnicity other than whitecCaucasioan. Fort Collins has experienced rapid growth throughout the past 50 years, growing from approximately 25,000 residents in 1960 to an estimated 170,000 today, and is anticipated to be approximately 255,000 by 2040. The City has purposefully established a Growth Management Area (GMA) boundary with neighboring communities in order to maintain the local identity and avoid merging communities. Over the past 25 years, the City has acquired open space and conservation easements to create community separator open spaces to support that effort. The City’s revenue comes from sales and use tax, property tax, fees and grants. Seventy- five percent of the General Fund is supported by sales, use and property tax. It has a healthy fund balance position and limited debt. As a result, the City received an Aaa credit rating from Moody’s Investors Service in 2012. Moody’s reaffiremed the Aaa Issuer Rating in Novemember 2017 based on a strong economic tax base, low debt and pension obligations, strong cash position, and overall management and governance structure. Voters have demonstrated willingness to support critical City services by adding the Keep Fort Collins Great 0.85 percent sales and use tax in 2010 and renewing two expiring taxes in 2015. Those expiring taxes were for the Building on Basics Capital Projects 0.25 percent sales and use tax and the Street Maintenance Program 0.25 percent sales and use tax, which passed by 80.5% and 84.5% percent of voters, respectively. The City is actively working to diversify revenue, broaden the City’s revenue sources, create a more sustainable revenue base and reduce the City’s dependency on Sales Tax. The City provides a full range of services, including: • Police 16.1 Packet Pg. 186 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 4 • Fire Protection through a local authority • Streets, Transportation and Transit infrastructure & operations • Parks, Recreation, Natural Areas and Cultural facilities • Planning, Engineering and Community services • Sustainability Services – Economic Health, Environmental Services and Social Sustainability • Utilities – Electric, Water, Wastewater and Stormwater • Support Services – Leadership, Human Resources, Information Technology, Communication, Financial Services, City Clerk’s Office, Facilities and Fleet Services, and Legal and Judicial Services In November 2017, voters approved a ballot measure that allows the City to provide high- speed internet to the community though the buildout of a fiber to the premise enterprise. Work on this new utility service initiaitive will begin in earnest in 2018; it is anticipated the first customer will be connected in mid-2019 with full network buildout occurring by the end of 2021. Vision, Mission & Values Vision: To Provide World-Class Municipal Services through Operational Excellence and a Culture of Innovation Mission: Exceptional Service for an Exceptional Community Values: Collaboration - Excellence - Integrity - Outstanding Service Safety & Well-being - Stewardship The City of Fort Collins is an organization committed to high -quality public service and is a nationally recognized leader in the use of leading-edge management practices. As a best practice, the City focuses on data-driven decision-making, long-term effects, and continuous improvement. In 2005, the City adopted the Budgeting for Outcomes (BFO) process to improve transparency and ensure resources are focused on community priorities. The City of Fort Collins aspires to provide world-class services to the community while cultivating an outstanding organizational culture for its employees. In order to achieve this vision, both internal and external services are data-driven and implemented according to organizational values. Compliance with all regulations and laws with a strong focus on ethics are foundational elements of the City culture. The City develops resiliency and sustainability through organization-wide systems and processes that ensure consistent employee work practices and alignment across service areas. The City places a high 16.1 Packet Pg. 187 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 5 value on citizen community input and strives to include them as fellow problem solvers whenever possible. Residents can not only expect to receive exceptional service, but also to have the opportunity to engage with decision-makers, provide input regarding the way City resources are allocated, and have access to government information in a timely and transparent manner. The City was awarded the Malcolm Baldrige National Quality award in 2017, marking a significant milestone in the City’s ongoing journey to provide world-class municipal services. Achieving performance excellence helps the City provide world class municipal services through operational excellence and a culture of innovation. Residents and businesses are the inspiration behind this pursuit. Economic, Environmental & Social Factors The City of Fort Collins uses a Sustainability Assessment Framework to evaluate the “triple bottom line” implications of municipal decisions, as appropriate. The framework assesses the economic, environmental and social factors of each decision, thereby increasing awareness and often revealing ways that decisions can mitigate negative impacts and improve overall outcomes. This process creates a “healthy tension” and balance to City decisions, ensures one aspect of the triple bottom line does not dominate the decision-making process and reduces impacts when trade-offs are unavoidable. Economic Factors include the fiscal health of the community, diverse job creation, talent management and creating an innovative and entrepreneurial atmosphere where businesses that align with community values thrive. Environmental Factors include water, land and air stewardship, such as watershed and water conservation. Other factors include the Cache la Poudre River health and ecosystem protection, and reducing our air emissions and carbon footprint through energy policies, compact development, greening the built environment, efficient transportation options and waste reduction programs. Social Factors include a high -quality, safe community with equal access to services; strong, connected neighborhoods; and high- quality amenities including cultural, recreational, open space and transportation options. The engagement of arts, culture and access to nature is a key element in creating a welcoming and healthy atmosphere. Common factors include strong partnerships and commitment to a high quality of life. The City embraces a wide variety of partnerships (e.g., other government agencies, non- profits, educational institutions and private entities). These partnerships are local, regional, national and international. Strong and effective partnerships are important in achieving our the strategic objectives. Guiding Themes & Principles 16.1 Packet Pg. 188 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 6 The City of Fort Collins Strategic Plan is aligned and focused on continuous improvement in seven Key Outcome Areas: • Neighborhood Livability and Social Health • Culture and Recreation • Economic Health • Environmental Health • Safe Community, • Transportation • High Performing Government The City budget is also aligned across these seven areas, and revenue is allocated to support policies and initiatives that drive improvement in each outcome. Each Outcome Area includes several more specific attributes, referred to as objectives, that define different focus areas. While each Outcome Area has unique defining characteristics, City investment in a single objective regularly impacts more than one outcome. Major themes and areas of focus within the Strategic Plan, identified through Community community Surveys outreach and engagement, or as a Council Priority, include: 1. Environmental Sustainability – Identify and implement initiatives that achieve various environmental goals and objectives. while maintaining economic vitality and social health. 2. Multimodal Transportation & Public Transit – Improve traffic flow and safety, the availability of transportation alternatives, and access to public transportation. 3. Community Vibrancy – Improve the community’s sense of place with a high value on natural areas, culture, recreation and park systems. 4. Housing Affordability – Improve access to a broad range of quality housing that is safe, accessible and affordable. Strategic Advantages and Challenges In addition to the major themes described above, staff has identified strategic advantages and challenges. Advantages are those strengths and attributes that will enable the City to achieve the Strategic Objectives described later in this document. Challenges reflect those attributes that could impair the City’s ability to achieve the Strategic Objectives. Each of the challenges described below are reflected in one or more Strategic Objective so that the challenges will be addressed by staff in future budget proposals. Advantages: 1. A supportive and engaged community 16.1 Packet Pg. 189 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 7 2. A culture of excellence and of continuous improvement driven by the City’s Vision, Mission and Values 3. Engaged and committed employees with a strong focus on customer service 4. Collaborative local partners, such as Poudre School District, CSU, local service providers, and primary employers 5. National recognition as a best practice community 6. Municipal ownership of four essential Utilities – Light & Power, Water, Wastewater and Stormwater 7. Strong revenue and City balance sheet, an Aaa Moody’s credit rating, and a diverse local economy Challenges: 1. Housing that is affordable to all income levels 2. Transportation and traffic issues 3. Balancing competing citizen community desires and changing customer expectations 4. Embracing and cultivating diversity and inclusivity 5. Expiring revenue streamsRenewal of expiring taxes and updates to fees 6. Attracting, retaining and developing high- quality employees 7. Aging infrastructure and growth-related needs The Strategic Objectives associated with each Key Strategic Outcome Area are described in the following tables. The Strategic Objectives are not listed in priority order and it should not be interpreted that a Strategic Objective early in the list is of a greater priority than one later in the list. Subsequent sections of this document provide include bullet details underneath below each Strategic Objective. The bullets are intended to provide additional context for each Strategicthe Oobjective and itswhy it is importantance. 16.1 Packet Pg. 190 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 8 Summary of Strategic Objectives Please note that the specific numbers of the strategic objectives below will change in the final version so they can be grouped into similar objectives to help the overall flow of the document Neighborhood Livability and Social Health 1.1 Improve access to quality housing that is affordable to a broad range of income levels 1.2 Collaborate with other agencies to address homelessness, poverty issues and other identified high- priority human service needs, and to make homelessness rare, short-lived and non-recurring 1.73 Improve accessibility to City and community programs and services to low- and moderate-income populations 1.43 Co-create a more inclusive and equitable community that promotes unity and honors embraces and celebrates diversity 1.56 Foster positive and respectful neighbor relationships and open communication 1.64 Protect and preserve the quality of life in neighborhoods 1.75 Guide development through community planning, historic preservation, and efficient and effective development review 1.6 Foster positive and respectful neighbor relationships and open communication 1.7 Improve accessibility to City and community programs and services to low- and moderate -income populations 1.8 Evaluate the possible futureinvoluntary annexation of the Mulberry Corridor Culture and Recreation 2.1 Develop recreational and cultural programs with pricing and marketing strategies that drive value, attendance and cost recovery 2.2 Plan, design, implement and maintain the City's parks and trails systems 2.3 Provide enhanced opportunities for arts and culture throughout the City 2.4 Protect the health and longevity of the tree canopy 2.5 Expand the Natural Areas land portfolio while simultaneously maintaining existing lands and access to nature. Economic Health 3.1 Facilitate government and local partners to form the organization of an effective regional economic developmenthealth group 3.2 Maintain and grow diverse employment opportunities 3.3 Enhance business engagement to address existing and emerging business needs. 3.4 Foster infill and redevelopment that enhances the community 3.5 Maintain utility systems, services, infrastructure and predictable rates 3.6 Invest in utility infrastructure aligned with community development 16.1 Packet Pg. 191 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 9 3.7 Deploy reliable, high-speed internet services throughout the community 3.8 Secure a quiet zone along the Mason Corridor to reduce train noise Environmental Health 4.1 Achieve Climate Action Plan (CAP) 2020 goals and continue progress toward the 2030 goals 4.2 Provide a reliable, high-quality water supply 4.32 Improve indoor and outdoor air quality 4.34 Achieve 2020 Energy Policy goals and work toward long-term net zero energy 4.45 Achieve the 2020 Road to Zero Waste goals and work toward the 2030 zero waste goals 4.56 Develop strategies to improve the community's climate resiliency 4.6 Provide a reliable, high-quality water supply 4.7 Continually improve environmental regulatory performance 4.8 Protect and enhance natural resources on City-owned properties and throughout the community 4.9 Sustain and improve the health of the Cache la Poudre River and its tributarieswatershed 2.54.10 Expand the Natural Areas land portfolio while simultaneously maintaining existing lands and access to nature. Safe Community 5.1 Improve community involvement, education and regional partnerships to increase the level of public trust and keep our the community safe. 5.2 Meet the expected level of core and specialized police services as the community grows 5.3 Partner with Poudre Fire Authority to provide high-quality fire prevention, community risk reduction and emergency response services 5.4 Improve emergency management and preparedness 5.5 Address water, wastewater and stormwater infrastructure needs for the protection of people, property and the environment 5.6 Optimize the use of data and technology to improve service, protect mission-critical infrastructure and enhance cybersecurity effectiveness 5.7 Reduce incidents of, and impacts from, disruptive behavior of the transient population 5.8 Improve security at City facilities and properties Transportation 6.1 Improve safety for all modes of travel 6.2 Manage traffic congestion and improve high- priority intersections 6.3 Improve transit availability and grow ridership 16.1 Packet Pg. 192 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 10 6.4 Support, enhance and accelerate the I-25 expansionimprovements according to the multi-modal environmental impact statement 6.5 Improve aging and/or missing transportation infrastructure that serves Fort Collins 6.6 Maintain the current Llevel of sService ‘B’ for City streets and the current level of service for, medians and associated infrastructure 6.7 Address parking needs Downtown, along the MAX corridor and in residential neighborhoods High Performing Government 7.1 Provide world-class municipal services to residents and businesses 7.2 Promote a values-driven organizational culture that maintains the public trust through ethical behavior and transparency 7.35 Broaden methods of community engagement with additional consideration to diverse backgrounds, languages and needs 7.43 Attract, retain, engage, develop and reward a diverse and competitive workforce to meet the needs of the community now and in the future 7.54 Foster a culture of safety and well-being across the City organization 7.5 Broaden methods of community engagement with additional consideration to diverse backgrounds, languages and needs 7.6 Leverage data, technology, metrics and benchmarks to guide decisions, improve results, and enhance service delivery 7.7 Address revenue requirements to meet known and emerging needs 7.8 Maintain assets to optimize reduce lifecycle costs while improving, reliability and accessibility 7.9 Proactively influence policy and legislative development at all levels 16.1 Packet Pg. 193 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 11 Neighborhood Livability and Social Health Fort Collins provides a high- quality built environment, supports quality, diverse neighborhoods, and fosters the social health of the communitycitizens. Fort Collins is a healthy and vibrant community with a goal to create a city where people want to live, work and play. The City is committed to creating a desirable urban environment that recognizes the importance of the form of the environment (e.g., community architecture, historic preservation and pedestrian-oriented environments) and preserving and protecting neighborhood character while ensuring a safe, beautiful and friendly experience for all residents and visitors. The City recognizes the importance of neighborhoods and actively seeks to preserve and support their vibrancy while diligently enforcing property maintenance codes. As the City grows and redevelops, our the vision continues to be an overall average increase in density that fosters efficient land use; supports a mix of housing types integrated with activity centers and diverse businesses; increases the safety and efficiency of public utilities, streets, facilities and services; and accommodates multiple modes of travel (including vehicle, bus, bike and pedestrian). Development and growth are focused within the community’s designated Growth Management Area to protect natural resources and the regional landscape, encourage infill and redevelopment, and maximize the efficient use of public infrastructure. Alternative transportation modes and access to key health and human service facilities are a priority. Neighborhood Livability and Social Health also addresses challenges related to leading active lifestyles, and the accessibility of health and human service facilities for all segments of the community while protecting the character of our neighborhoods. Neighborhood Livability and Social Health is related to human well-being and wellness, and to opportunities for residents to work together, to be self-sufficient, and to live, work and travel within the community. The lack of critical mental and behavioral health services in Larimer County has a direct impact on community residents, businesses and City services. Neighborhood Livability and Social Health must include providing appropriate facilities and services to support chronically homeless persons with a goal of leading them to pathways out of homelessness. Simultaneously, enforcement efforts must continue to prevent residents, travelers, and transients from displaying illegal or aggressive behaviors that diminish the quality of life in neighborhoods. Neighborhood Livability and Social Health includes: • A compact pattern of development within a well-defined community boundary and opportunities for redevelopment, revitalization and growth in targeted areas • Adequate and safe public facilities, services and infrastructure to serve existing development and new growth 16.1 Packet Pg. 194 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 12 • Cohesive, distinct, vibrant, safe and attractive neighborhoods • Vital and appealing transit-oriented activity centers and destinations throughout the city • Quality, accessible and affordable housing options for all household types and income levels • Preservingation and enhancingement of historic resources • Opportunities to lead active and healthy lifestyles, as well as access to healthy, locally grown or produced food • Access to physical and mental/behavioral health treatment and services • Addressing the impact of increasing poverty, as well as increasing concerns about housing affordability and homelessness • A welcoming, inclusive community where all residents and visitors feel valued, safe and connected • Equal access to City services, amenities, and information for all neighborhoods • Enforcement of laws that diminish aggressive behaviors that affect neighborhood quality Definition & Descriptions Please note the strategic objective #’s below will change in the final document 1.1 Improve access to quality housing that is affordable to a broad range of income levels. • In 2015 and 2017, residents identified housing affordability as a high priority during community outreach sessions. In the 2017 Community Survey, Fort Collins ranked 16 th out of 18 jurisdictions surveyed for “availability of affordable quality housing.” • The current rental market, with vacancy rates of less than 3 percent, is making it difficult for residents to live and work within Fort Collins. • To support people with low income levels, the City is helping to create 188 new affordable housing units per year, with a portion being dedicated to specific needs, such as veterans or individuals with disabilities. 1.2 Collaborate with other agencies to address homelessness, poverty issues and other identified high- priority human service needs, and to make homelessness rare, short-lived and non-recurring. • The City’s core role has been, and continues to be, funding, policy development and partnerships for community human service agencies. • Multiple public and private organizations work to address and improve social, environmental and economic issues within the community and the region. • The social issues that human service agencies address are wide-ranging, complex and systemic. A strategic, collaborative approach applied to the City’s engagement with these partners will ensure programmatic effectiveness and efficiencies, eliminate redundancy and identify underserved areas. 16.1 Packet Pg. 195 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 13 • Regional efforts to provide dedicated substance abuse and mental health facilities are being explored. • There are Aapproximately 360 residents experienceing homelessness for six months or more at any given time in Fort Collins, and there continue to be gaps in the system to make homelessness rare, short-lived, and non-recurring. 1.3 Improve accessibility to City and community programs and services for low- and moderate-income populations. • As the cost of living in Fort Collins increases, low- and moderate-income households are struggling to afford participation in City events and services. • Income-qualified rate programs can mitigate the impact of utility rate increases for families and persons in needs. 1.43 Co-create a more inclusive and equitable community that promotes unity and honorsembraces and celebrates diversity. • Shifting demographics are making the community and City organization increasingly diverse. • Programs that engage, celebrate and honor cultural diversity help the City better serve its constituents and workforce while also building capacity in the community to mitigate existing barriers to access and opportunity. • Immigrant communities have expressed persistent fear related to personal safety as well as uncertainty over national immigration policies and risk of exposure. • City infrastructure and facilities should be accessible to all community members. 1.56 Foster positive and respectful neighbor relationships and open communication. • Connected neighbors help identify neighborhood-level priorities and learn how to work together and/or with the City to address them. • Quality of life improves when neighbors have an understanding of how to productively manage conflict and allow for healthy disagreements. 1.64 Protect and preserve the quality of life in neighborhoods. • Access to nature and green infrastructure improves the integration of natural habitat with urban spaces. • Proactive, innovative and effective code enforcement processes are important aspects of attractive neighborhoods. • Safe and well-maintained sidewalks are important for residents to safely walk or bike to parks, schools and playgrounds. • Partnerships with public health and civic groups improve neighborhood safety, reduce graffiti, and prevent vandalism so neighborhoods are safe and clean. 1.75 Guide development through community planning, historic preservation, and efficient and effective development review. 16.1 Packet Pg. 196 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 14 • Fort Collins’ population is expected to grow by 50 percent over the next 20 years, which will drive significant construction throughout the community. • Processes shallould be predictable and effectively manage growth consistent with City plans and goals. • Emphasis should be placed on preserving the iconic and architectural elements of our the community, rather than solely based on age. • Neighborhood outreach and engagement helps the City to understand community expectations. 1.6 Foster positive and respectful neighbor relationships and open communication. • Connected neighbors help identify neighborhood-level priorities and learn how to work together and/or with the City to address them. • Quality of life improves when neighbors have an understanding of how to productively manage conflict and allow for healthy disagreements. 1.7 Improve accessibility to City and community programs and services to for low- and moderate -income populations. • As the cost of living in Fort Collins increases, low- and moderate -income households are struggling to afford participation in City events and services. • Income-qualified rate programs can mitigate the impact of utility rate increases for families and persons in needs. 1.8 Evaluate the possible futureinvoluntary annexation of the Mulberry Corridor. • The required enclave will be closed in 2018, opening the possibility of future annexation. • When annexing new areas, land use planning can ensure quality redevelopment consistent with City Plan. • Large annexations will require additional investment in resources and infrastructure, as well as thoughtful and deliberate phasing. • Robust engagement of City and County residents and businesses is necessary for effective annexations. 16.1 Packet Pg. 197 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 15 Culture & Recreation Fort Collins provides diverse cultural and recreational amenities. Cultural and recreational opportunities are elemental to Fort Collins’ sense of place and help create a desirable community in which to live and play. Residents consistently place a high value on these programs and services, believing the City should continue its strong investment in these amenities. The City’s park and trail systems are also highly valued and heavily used. The planned buildout of the trail system is a high priority for residents and will create further connectivity across Fort Collins and the throughout Northern Colorado region. Additionally, the City believes that connecting residents to nature is critical to a high quality of life. Cultural and recreational facilities and programming allow provide our residents opportunities to lead enriched and healthy lives, and support overall community wellness. Arts and culture are enjoyed by residents and visitors alike. Similarly, parks, trails and natural areas provide beautiful public spaces that foster physical activity and create opportunities for creativity, reflection and leisure. The quality of our parks, trails and natural areas, as well as our arts, culture and recreation programs and opportunities create a sense of pride among residents, while also drawing visitors and revenue into the City. In many respects these amenities define, and will continue to define, who we are as a community. Additionally, the our robust urban tree canopy provides many other quality of life benefits and will be important to preserve and protect against and preserve natural and biological threats. These amenities have a direct link to Economic Health. Environmental Health is also improved through parks and trails providing access to nature, including the Cache la Poudre River, and surrounding wildlife habitat. The City values stewardship of these resources. Providing diverse culture and recreation amenities includes: • Ensuring the legacy of Fort Collins’ parks, trails, natural areas, and cultural and recreational facilities for future generations • Providing a wide variety of high- quality recreation services and cultural opportunities • Creating an interconnected regional and local trail network of parks and accessible recreational facilities • Creating and preserving opportunities and spaces where residents can easily access nature • Continuing a strong focus on exceptional stewardship and ecologically sound and sustainable operations • Protecting and preserving the City’s tree canopy 16.1 Packet Pg. 198 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 16 Definition & Descriptions Please note the strategic objective #’s below will change in the final document 2.1 Develop recreational and cultural programs with pricing and marketing strategies that drive value, attendance and cost recovery. • Diverse programs and opportunities should be maintained in addition to an awareness of changing community desires. • The City desires a high degree of participation in all programs offered. • Fee structures based on demand, alternatives and affordability help to improve program self-sufficiency. • There isFort Collins currently a lacks of quality regional sports venues in Fort Collins where competitive leagues can hold their state or regional tournaments. 2.2 Plan, design, implement and maintain the City’s parks and trail systems. • Trails have been identified by residents as one of the highest- priority amenities provided by the City. • As the City’s parks age, additional resources will be needed to make necessary improvements and updates to keep parks a strong neighborhood amenity. • Consideringation of alternatives and non-traditional approaches could help accelerate completion of of the trail system. 2.3 Provide enhanced opportunities for arts and culture throughout the City. • Through the Lincoln Center, Gardens on Spring Creek, Museum of Discovery and other cultural services, the City provides programs and services to the community beyond traditional parks and recreation centers. • The City’s cultural heritage includes the community’s agricultural roots, its strong commitment to enhancing access to nature, and preservation of open spaces. • Artistic and cultural opportunities are essential to a vibrant and creative community. • The City enjoyes intentionally leverages partnerships with other community arts and culture organizations, which to contribute to a strong sense of place. • Cable communications and partnerships with the local public access television provider may help foster arts and cultural opportunities. 2.4 Protect the health and longevity of the tree canopy. • Emerald Ash Borer poses a threat to up to 33 percent of the urban canopy. • Priority ash trees can be saved through preventative action and residential losses may be mitigated through education and shadow planting efforts. • Pruning and routine mainteainance can extend the life of mature trees and prevent safety issues from arising. • The Emerald Ash Borer will create an abnormal amount of waste in the way of dead trees and lumber that may inundate the landfill and other disposal sites. 16.1 Packet Pg. 199 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 17 2.5 Expand the Natural Areas land portfolio while simultaneously maintaining existing lands and access to nature. • Fort Collins enjoys a unique appeal due to our open spaces, access to mountains, parks and trail systems, and an individual identity separate from neighboring communities. • The City’s open space lands and trail network are critical to reaching goals to increase responsible access to nature. • Urban farming, including community gardens, local food production and organic farming, helps contribute to sustainability and nature-related goals. • As Natural Areas experience more visits, challenges arise including how best to preserve the assets for future generations. 16.1 Packet Pg. 200 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 18 Economic Health Fort Collins promotes a healthy, sustainable economy reflecting community values. The City intentionally uses the term “Economic Health” to describe the community’s engagement with the economy. By referring to “health” rather than “development,” the City emphasizes its commitment to the overall soundness and long-term vitality of the local economy. This means an economy where residents can find employment and afford to live in the community;, that businesses are able and encouraged to start, remain and expand in the community; and that everyone can expect quality City services and sustainable, attractive infrastructure. To achieve these outcomes, the City creates an atmosphere where businesses that align with community values thrive and focuses on retaining, expanding, incubating and, lastly, attracting new businesses. These efforts focus on emerging and established Targeted Industry Sectors and Clusters including Clean Energy, Water Innovation, Bioscience, Technology, Uniquely Fort Collins, Local Food, Advanced Manufacturing and Healthcare. Priorities for sustaining eEconomic hHealth are: engaging existing businesses to ensure an environment conducive to success, maintaining the City’s role as a regional economic center, continuing collaboration with CSU and other regional participants, and supporting cultural, natural and community amenities. In addition, the City and businesses prosper when a skilled workforce meets the needs of local employers, and fruitful partnerships are created with other economic development organizations. The Northern Colorado Regional Airport is an important community asset that can enhance the economic activity within the community. Economic Health depends on a safe community. The City recognizes the business community as partners in achieving Economic Health and reaches out to listen to and understand their needs and emerging issues. This engagement provides focus for developing programs and policies that encourage retention and expansion of existing small and medium-sized businesses. Business innovation is encouraged and the City engages as a partner in this innovation through the City as a Platform and Smart Cities frameworkspolicies. Regular business engagement provides direction to the City’s efforts to continuously improve the efficient and transparent delivery of services, including development review, permitting, infrastructure construction, etc. New opportunities and challenges exist related to adequate technological infrastructure designed to support a knowledge-based economy and employment competition. Numerous prospects are emerging for redevelopment and infill. Priorities include efforts to foster entrepreneurship, grow and attract primary employers, remain a retirement and tourism destination, and support and strengthen existing businesses. A healthy and resilient economy includes: • Diverse jobs that enable citizens residents and businesses to thrive 16.1 Packet Pg. 201 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 19 • A reflection of our unique community in a changing world • Innovative and entrepreneurial atmosphere that builds new and creative industries • Strong partnership and collaboration with the private sector, educational institutions and other organizations • Comprehensive quality infrastructure that supports businesses • Balance between the built and natural environments • Engagement with local businesses to understand and address their needs Definition & Descriptions Please note the strategic objective #’s below will change in the final document 3.1 Facilitate the organization of government and local partners to form an effective regional economic development health group. • The region benefits from and has multiple organizations working to improve economic conditions including CSU, Rocky Mountain Innosphere (RMI), Northern Colorado Economic Alliance (NCEA) and various cluster organizations. • The region is currently under-represented at the regional and national level. Prospects and leads previously handled by the Northern Colorado Economic Development Corporation (NCEDC) are now handled independently by various municipalities and organizations. • An organization focused on cCoordination of ng regional development activities with national representation is needed to focus on retention, expansion, incubation and attraction. • Collaboration should include regional and global partners. 3.2 Maintain and grow diverse employment opportunities. • Currently, approximately 70 percent of the jobs in Fort Collins require a high school degree or less and 75 percent of the labor force has some college or a college degree. • The skills/education to job need mismatch makes it increasingly difficult for employers to meet their labor needs. • Projections for Fort Collins and Larimer County anticipate the creation of 28,000 new jobs in the next five years, which will outstrip worker growth and exasperate the skills/education to job mismatch. • Although Tthe overall supply of land zoned for employment-zoned land appears sufficient to meet long-term demand, its readiness for development may constrain the community’s ability to create use is small and large parcels are minimal, constraining the community’s ability to create local employment opportunities. 3.3 Enhance business engagement to address existing and emerging business needs. 16.1 Packet Pg. 202 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 20 • A business customer segmentation and analysis of each segment’s needs is necessary to guide program and initiative development. • A process for assessing the satisfaction, dissatisfaction and engagement of business customers is needed. • A consistent customer experience across the organization and to for all business segments is needed. • Improvement in select current service delivery systems (e.g., Development Review, Permitting, etc.) is needed to provide efficient and transparent services to all business customers. 3.4 Foster infill and redevelopment that enhances the community. • Buildout within the City’s development boundaries is expected over the next 20 to 30 years. Growth will be denser and taller than historical norms and additional infrastructure will be needed to support remaining open field development. • Recent iInfill developments have are met with significant community resistance to higher density and heights, requiring a high level of stakeholder engagement. • Infill development should enhance and preserve the character of existing neighborhoods while allowing taller buildings in appropriate character subdistricts while maximizing compatibility through appropriate design. • Fort Collins has many unique features that need to be preserved and enhanced. 3.5 Maintain utility systems, services, infrastructure and predictaible rates. • Low energy costs and high reliability provide an advantage in attracting and retaining energy-intensive industries. Maintaining the system reliability and cost advantage is important to retaining existing primary employers. • The underground system (electric, water and wastewater) is aging and will require increased maintenance and replacement to maintain the current system reliability. • Significant stormwater system improvements are planned but are not funded. • Maintain cost of service rate structures for utility customers that are consistent with environmental goals. • Design and maintain an electricity distribution infrastructure to facilitate a diverse, efficient, economical, reliable, clean and secure transition to higher levels of renewable energy sources. 3.6 Invest in utility infrastructure aligned with community development. • The population within the GMA is expected to grow from the current 170,000 to an estimated 255,000 by 2040. • Water storage capacity is needed to ensure water rights can be fully utilized to meet future demand and drought management needs. • New infrastructure is needed to deliver services to meet the needs of future growth in areas such as the Mulberry Corridor and northeast Fort Collins. 3.7 Deploy reliable, high-speed internet services throughout the community. 16.1 Packet Pg. 203 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 21 • Voters approved a charter modification to allow the City to provide telecommunication services as part of the current Light & Power utility. • Voters also supported the issuance of up to $150M of debt to support the implementation of high- speed internet and associated services (video & phone). • The creation of a new broadbandinternet utility service will require significant organizational effort and require prioritization of activities during the start-up phase. • High- speed broadband internet services throughout the community will support economic vitality, quality of life and governmental operations, and can/will be leveraged to facilitate Smart City goals. 3.8 Secure a quiet zone along the Mason Corridor to reduce train noise. • Businesses and residents in proximity of the Mason Corridor are negatively impacted by train horn noise. • Work with the Federal Railroad Administration to identify cost-effective solutions. • Noise is impeding development along the Mason Corridor. 16.1 Packet Pg. 204 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 22 Environmental Health Fort Collins promotes, protects and enhances a healthy and sustainable environment. For decades, the City of Fort Collins has led the way in innovative and sustainable environmental programs, such as watershed stewardship, water conservation, low- impact development stormwater management, and energy policies. Additional examples include the City’s natural areas system, Cache la Poudre River restoration, waste reduction programs, air quality and emissions policies, climate action planning, and green building standards. The City has set some of the most aspirational goals in the country for its Climate Action Plan (CAP) to reduce its greenhouse gas emissions, including carbon neutrality by 2050. The community is working to develop individual strategies for achieving those goals in such areas as waste reduction, transportation, energy use reduction and the green built environment. Climate change poses an increasingly real and serious threat to the world at large and to the quality of life we value in Fort Collins. Fort Collins Utilities plays a critical role in environmental stewardship by protecting the watershed and meeting all regulatory standards, as do other utility districts who provide . sanitary sewer and water service to ourFort Collins residents. In addition,Fort Collins Utilities supportss innovative programs that go beyond compliance, promoting energy and water conservation, efficiency and clean electricity sources. The City’s efforts to conserve natural areas are a core part of Fort Collins’ identity and culture. The program has conserved 44,000 acres since its inception, and continues to conserve land while providing an increased emphasis on stewardship, such as habitat restoration and visitor amenities. Current land conservation efforts are focused on local, foothills and community separator areas. With regional and global partners, Fort Collins is a leader in implementing policies and programs that engender a more economically efficient, successful and resilient community, while reducing local climate change impacts. A healthy and sustainable environment includes: • Efforts to meet CAP goals and reduce greenhouse gas emissions • Healthy watersheds and best practice stormwater management • A sustainable, high- quality water supply • Conserving resources, including energy and water, and cultivating a healthy ecosystem • Careful stewardship of open lands and natural areas • A comprehensive and connected system of natural areas and open lands • Partnerships with local, regional, state and national affiliates to achieve desired goals and outcomes 16.1 Packet Pg. 205 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 23 • Integrating renewable energy technologies for the electric grid • Monitoring local and regional air quality and supporting programs that improve air quality, such as fugitive dust control measures • Solid waste reduction and diversion • Efforts to encourage and regulate best practices in outdoor lighting to protect the night sky Definition & Descriptions Please note the strategic objective #’s below will change in the final document 4.1 Achieve Climate Action Plan (CAP) 2020 goals and continue progress toward the 2030 goals. • Eighty percent of residents support the City engaging in climate action, and the City can support ways to engage and empower residents, businesses and institutions with opportunities for sustainable living practices. • Emission reduction strategies to meet greenhouse gas reduction goals are outlined in the CAP Framework, including strategies for buildings, advanced mobility, energy supply and delivery, and waste reduction. • The community and city organization’s 2030 climate goal of an 80% reduction below 2005 levels will require a systems approachThe 2030 net energy goals to reduce 80 percent for both the community and the City organization will require a systems approach. 4.2 Provide a reliable, high-quality water supply. • The watershed acts as a primary water treatment facility, so monitoring and protecting our the watershed and focusing on long-term storage capability is critical. • Key local industries rely on a high- quality and reliable water resource. • While the City’s water consumption per capita has declined by approximately 25 percent over the past 10 years, there is additional stress on water resources due to growth, climate change and lack of storage. • Water quality monitoring programs within the urban and lower watersheds support long-term environmental objectives and beneficial uses of local waterways. • Balancinge water supply and demand is necessary in the face of a changing climate and increasing population, ensuring it is available long term and during times of drought. 4.34.2 Improve indoor and outdoor air quality. • Fort Collins’ ground-level summertime ozone levels continue to be among the highest along the Front Range. • Surveys indicate 21-32 percent of Fort Collins households have a member suffering from respiratory disease. 16.1 Packet Pg. 206 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 24 • Indoor air quality is typically more than 70 percent worse than outdoor air, and 70 percent of Fort Collins’ buildings have high radon levels. 4.44.3 Achieve 2020 Energy Policy goals and work toward long-term net zero energy. • Existing buildings are responsible for more than 80 percent of electricity and natural gas use, accounting for two-thirds of Fort Collins’ greenhouse gas emissions, and costing around $150M per year to operate. Significant opportunities exist through efficiency and conservation (the most cost-effective approach) to reduce impacts. • Alignment with Platte River Power Authority communities is needed to support additional use of renewable energy. Additional education, training, regulations and incentives are needed to address and achieve net zero energy goals. • Generation and electric distribution systems should meet environmental goals. 4.54.4 Achieve the 2020 Road to Zero Waste goals and work toward the 2030 zero waste goals. • Fort Collins currently diverts about 51 percent of its waste stream, and the majority of what is sent to landfills could be recycled or composted. • Larimer County Landfill is forecast to reach capacity in 2025. Upon closure of the landfill, costs will rise for waste disposal in the Fort Collins community (and for the City organization). Alternatives to landfilling will become increasingly important to help maintain affordability. • Strategies for reducing waste, recycling, and composting more of the community’s discards are critical for achieving Council-adopted goals for Climate Action and the Road to Zero Waste Plan, as well as municipal sustainability. • The North Front Range Wasteshed Coalition (comprised of the Cities of Fort Collins and Loveland, Larimer County, and the Town of Estes Park) is working with the regional community to create new infrastructure and policies to support responsible, cost-effective waste management and resource recovery in Northern Colorado. 4.64.5 Develop strategies to improve the community's climate resiliency. • Communities in the Intermountain West are particularly vulnerable to increased temperatures, reduced snowpack, threats to water quality, increased storm severity, natural hazards and threats to human health. • Public health and safety concerns, negative economic impacts and resource constraints may be a result of a changing climate. • Support programs that include ongoing monitoring of climate research and evolving climate modeling are necessary to assist in future course corrections and additional strategy identification. 16.1 Packet Pg. 207 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 25 4.6 Provide a reliable, high-quality water supply. • The watershed acts as a primary water treatment facility, so monitoring and protecting the watershed and focusing on long-term storage capability is critical. • Key local industries rely on a high-quality and reliable water resource. • While the City’s water consumption per capita has declined by approximately 25 percent over the past 10 years, additional stress is placed on water resources due to growth, climate change and lack of storage. • Water quality monitoring programs within the urban and lower watersheds support long-term environmental objectives and beneficial uses of local waterways. • Balancing water supply and demand is necessary in the face of a changing climate and increasing population, ensuring it is available long term and during times of drought. 4.7 Continually improve environmental regulatory performance. • Wastewater infrastructure improvements are required to meet changing and more stringent state regulations and permit thresholds. Specifically, improvements need to be implemented to meet regulations for nutrients, metals, temperature and ammonia while recognizing the need to address Climate Action Plan goals. 4.8 Protect and enhance natural resources on City-owned properties and throughout the community. • Continue efforts to conserve and restore land that provides habitat and biological diversity, public access via trails, buffers that that provide separation from neighboring communities, scenic vistas, opportunities for environmental education and watchable wildlife, and conservation of agricultural lands. • A focus on Nature in the City to ensures that as our the community grows to its build-out population, all residents of all abilities have access to high-quality, natural spaces close to where they live and work. • Development review and regulations are needed to require minimum buffers, work to minimize impacts, protect the night sky, provide guidance, and require mitigation to conserve and enhance natural resources and wildlife habitats. 4.9 Sustain and improve the health of the Cache la Poudre River and its tributarieswatershed. • The Cache la Poudre River has multiple and, at times, competing demands from various users. • The Cache la Poudre River is a natural amenity and ecosystem to be carefully nurtured and maintained. • The City’s urban streams have been degraded by agriculture and urban development. • Maintainingenance of river health is dependent on partnerships with local, regional and national organizations that focus on local and regional investments. 16.1 Packet Pg. 208 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 26 4.10 Expand the Natural Areas land portfolio while simultaneously maintaining existing lands and access to nature. • Fort Collins enjoys a unique appeal due to our open spaces, access to mountains, parks and trail systems, and an individual identity separate from neighboring communities. • The City’s open space lands and trail network are critical to reaching goals to increase responsible access to nature. • As Natural Areas experience more visits, challenges arise including how best to preserve the assets for future generations. 16.1 Packet Pg. 209 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 27 Safe Community Please note the strategic objective #’s below will change in the final document Fort Collins provides a safe place to live, work, learn and play. The City of Fort Collins strives to be a safe and healthy place to live, work, learn and play. Safety and security are important aspects of a sustainable community as they help shape its appeal, viability, productivity and economic stability. The use of technology to improve investigative techniques and communication is important, and with increased dependence on technology, cybersecurity has become a high priority. Ensuring that Fort Collins is a safe community is addressed by many services and programs provided by the City and its partners. Residents often identify immediate actions from Police Services and Poudre Fire Authority as key contributors to their sense of safety. However, the definition of a safe community is broader than emergency responsiveness. It also extends to the City’s stormwater systems that are founded on best management practices and long-term planning. Safeguarding the community’s infrastructure through design, building regulations and inspections is also essential to ensuring a safe community. Key components of community education include prevention and preparedness, regulations and infrastructure investment. The City’s Emergency Management system and many regional, state and federal partners work to minimize and effectively respond to emergency situations. A safe and healthy community includes: • A safe, non-threatening city in which to live, work, learn, and play • Proactive and skilled police and fire services • Safe, reliable and best practice floodplain management • An active emergency management system focused on prevention, preparedness and recovery with key partnerships in place to effectively respond to emergency situations Definition & Descriptions 5.1. Improve community involvement, education and regional partnerships to increase the level of public trust and keep our the community safe. • Local and regional coordination is essential to a safe community so that all emergency response teams are aligned. • Local, regional and federal resources should be maximized to address safety issues. • Partnerships should continue to support key enforcement and education programs such as animal control, mental health, substance abuse, 16.1 Packet Pg. 210 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 28 detoxification, victim assistance, youth programs, bike safety, county jail and programs to reduce repeat crimes. • Continue public-private partnerships and engaging the community to address community safety and build community pride. 5.2. Meet the expected level of core and specialized police services as the community grows. • As the community reaches full buildout and a population of approximately 255,000, the type and volume of crimes and community needs will change, requiring additional police resources and skills levels to maintain and increase community safety. • The police industry is changing, with a greater number of calls requiring specialized training to deal with mental and behavioral health issues. • Additionally, as agencies move toward 21st century policing principles, tThe use of technology,ies such as body -worn cameras, and training related to the appropriate use of force helps maintain a high level of transparency and public credibility. • To meet community expectations, Police Services needs to be nimble in responding to emerging needs, which include bike patrol, party enforcement and others. 5.3. Partner with Poudre Fire Authority to provide high-quality fire prevention, community risk reduction and emergency response services. • When a fire breaks out, the goal is to contain it within the room of origin. To enhance public safety, the goal is to increase containment in the room of origin to 85 percent. • Fast response time is crucial to containing fire. PFA’s goal is to be on scene 80 percent of the time within 6 minutes and 20 seconds. • Public awareness, including school programs, community outreach and social media campaigns, supports fire prevention. • Development review services ensure that new construction, redevelopment, and building activity are consistent with the International Fire Code. • The community's demand for Emergency Medical Services continues to grow rapidly, challenging PFA to address demand growth through alternative response models and public education. 5.4. Improve emergency management and preparedness. • The City’s Emergency Management Plan outlines the Citywide emergency response and recovery plans for all hazards and calls for ongoing training. • All City departments should have Continuity of Operations (COOP) plans that further develop the appropriate documentation and understanding of how to respond to an emergency. • Emergency planning, preparation and training should leverage federal and state resources and be done in collaboration with regional efforts. • The current operational structure of having the emergency manager housed within Poudre Fire Authority, rather than the City, creates communication and 16.1 Packet Pg. 211 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 29 coordindation challenges. Best practice research demonstrates that alternative models could enhance service. 5.5. Address water, wastewater and stormwater infrastructure needs for the protection of people, property and the environment. • Approximately 1,100 structures are in the floodplain due to inadequate stormwater infrastructure. • There are Thirty-three33 miles of water main that are more than 80 years old and 12.5 miles of water main that are more than 100 years old. As water mains age, the reliability of the system decreases. • There are Twenty20 miles of wastewater main are more than 100 years old, and 12 percent of wastewater mains have a condition rating of severe because of cracking, roots or offset joints. 5.6. Optimize the use of data and technology to improve service, protect mission- critical infrastructure and enhance cybersecurity effectiveness. • Cybersecurity is increasingly important to the protection of the City’s assets and information as well as the protection of customer privacy. • Cyber audits and awareness training are a critical component to of ensuring the City’s security of the City. • Many City services are reliant on technology for the continuity of core operations. Additionally, technology can improve the effectiveness and efficiency of various services across the City. 5.7. Reduce incidents of, and impacts from, disruptive behavior of the transient population. • Fort Collins has experienced an increase in disruptive behaviors, causing numerous challenges and frustration among Downtown visitors, business owners and residents. • Increasingly, Police, Natural Areas and Parks resources are consumed by transient issues, reducing the level of service provided to other residents. • While focused attention Downtown has led to decreasing disruptive transient behavior in that area, Midtown, the Mason Corridor, the Harmony Corridor and Campus West have all experienced increased transient activity. • Ongoing attention and creative approaches to appropriately balance compassion and consequences are needed. 5.8. Improve security at City facilities and properties. • The City has experienced an increase in security-related incidents happening at Municipal Court that require police assistance. • Security controls for City facilities are managed by multiple systems, and best practices point to one centralized system as most effective. • Perception of safety of Transfort, Parks and Natural Areas has a high impact on residents’ use and enjoyment of these services. 16.1 Packet Pg. 212 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 30 16.1 Packet Pg. 213 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 31 Transportation Fort Collins provides safe and reliable multi-modal travel to, from and throughout the City. The transportation system is a key component for nearly all aspects of the City of Fort Collins. The system provides the connecting fabric among residences, employment, schools and shopping. It is critical for economic success and commerce, interconnected with land use, and is impactful to Climate Action Plan and healthy living goals. The success of a quality -built and well -functioning multi-modal system is a community differentiator and reflected in quality-of-life performance measures. The City uses data and analysis to develop and maintain a safe and reliable multi-modal transportation network. It addresses gaps within the transportation network and promotes biking and walkability throughout the community. Priority will be given to managing and, where possible, reducing congestion and improving safety through physical infrastructure improvements, use of innovative technology and demand reduction. The City’s existing infrastructure will be highly functioning and well maintained. The systems should be complete and designed to provide accessibility by offering a variety of effective, efficient, complete, and safe transportation choices for all users. I-25 is a vitial connection between among Fort Collins and its regional partners. Its function and reliability is critical to the Northern Colorado region. Allocation of roadway width, including reshaping streets to support safety and promote a mix of modes, remains a priority. Street design that blends transportation needs with social and environmental amenities creates a sense of place in our the community. A transit system that is efficient and productive is a priority. Technology will be leveraged to provide innovative sources of information concerning traffic, congestion and transit options. Transportation operations concentrate on reducing congestion, improving air quality and improving safety for all modes of travel. A connected and mobile community includes: • Land use and transportation that is fully integrated, both locally and regionally, to create an affordable, accessible, low- energy, low- impact and efficient transportation system • Multiple mode choices for safe, affordable, easy and convenient travel • A transportation system that provides safe, reliable, convenient and effective vehicular mobility and access • Travel infrastructure that is high quality and reliable, as well as recognized as world class by residents, visitors and peers • Capacity and systems for good effective traffic flow and minimal congestion • People who are aware of the impact their travel choices have on the transportation system, the environment and the community 16.1 Packet Pg. 214 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 32 • Support for and implementation of emerging trends such as electrification of the vehicle fleet, connected vehicles, adaptive signal technology, etc. • Infrastructure and technology to address and mitigate the impact of train delays Definition & Descriptions Please note the strategic objective #’s below will change in the final document 6.1 Improve safety for all modes of travel. • Appropriate programs, policies, infrastructure improvements (e.g., accessible sidewalks and safety- conscious intersection design) and educational resources to will work to reduce the overall number and severity of traffic accidents. • Community awareness and education regarding collisions involving vulnerable road users including pedestrians, bicyclists and motorcyclists is a focus. • Quality infrastructure continues to be a focus, including safe, accessible, well- functioning, high- quality streets, bikeways, sidewalks and trails. 6.2 Manage traffic congestion and improve high- priority intersections. • Specific infrastructure projects (such as intersections) to improve safety, efficiency, and reliability can have significiant positive impacts. Project identification is through a data-driven approach and previously completed prioritization studies. • Continued focus on efforts to increase bicycling throughout the city , which will have benefits to other modes of travel. • Demand management strategies can be effective in reducing traffic congestion and require a coordinated approach that evaluates the entire transportation system. • Technology should be Lleveraged technology to maximize system capacity and efficiency. • The City will work to Rreduce delays associated with freight-rail lines. 6.3 Improve transit availability and grow ridership. • A fully functioning transit system requires a level of service that allows the rider to move throughout the city in a timely manner and works seamlessly with other modes of travel. • Service levels will focus on areas of greatest ridership demand and productivity, in accordance with the transit policies. • Recent expansions of service require work to optimize and improve service. Proposed expansion of service requires strategic alignment, community dialog, funding and implementation plans. 6.4 Support, enhance and accelerate the I-25 expansionimprovements according to the multi-modal environmental impact statement. 16.1 Packet Pg. 215 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 33 • Efforts should be focused on expanding the I-25 corridor from Highway 402 to Highway 66 via collaboration with regional, state and federal partners. • Regional partners – Larimer County, Weld County, Town of Berthoud, Town of Johnstown, City of Loveland, Town of Timnath, Town of Estes Park, Town of Windsor, Town of Wellington – and private- sector investors are contributing $55M toward the Colorado Department of Transportation project to add express lanes from Johnstown to Fort Collins along I-25. • Improvements to bridges, as well as pedestrian and bicycle access under I-25, are key design elements that will help enable regional alternative modes of transportation to safely cross the busy thoroughfare. 6.5 Improve aging and/or missing transportation infrastructure that serves Fort Collins. • The northeast quadrant of Fort Collins is the last major quadrant of the City’s Growth Management Area that remains largely undeveloped. • The lack of transportation and utility infrastructure in the northeast quadrant (some requiring significant investment) limits opportunities for affordable housing and business development that would meet the same quality and standards as the rest of the community. • Street maintenance and the infrastructure of intersections and pedestrian facilities are a high priority for the Fort Collins community. • The City has a significant number of bridges, culverts and irrigation ditch crossings that are in need of repair. • Partnerships and innovative financing strategies will be needed to address infrastructure deficiencies. 6.6 Maintain the current lLevel of Sservice ‘B’ for City streets and the current level of service for, medians and associated infrastructure. • The cost of infrastructure maintenance continues to increase rapidly along the Front Range of Colorado. • Street maintenance is highly reliant on sunsetting revenue streams; although the ¼-cent dedicated sales tax was renewed by voters through 2025, the Keep Fort Collins Great sales tax generates 50 percent of street maintenance funding and that tax is scheduled to sunset at the end of 2020. • Innovative technology solutions may reduce ongoing costs. • Desired aesthetic components (e.g., medians) have an impact on project implementation and increase ongoing maintenance costs. 6.7 Address parking needs Downtown, along the MAX corridor and in residential neighborhoods. • Parking at key locations maximizes the effectiveness of integrated transit, bicycle and pedestrian solutions. • Access to convenient parking for people of all abilities is an important consideration. 16.1 Packet Pg. 216 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 34 • Successful implementation of transportation demand management strategies should reduce automotive congestion and the increasing need for associated parking. 16.1 Packet Pg. 217 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 35 High Performing Government Fort Collins exemplifies an efficient, innovative, transparent, effective and collaborative city government. A high-performing government delivers services desired by the community through sound financial management, transparent and collaborative decision-making, various communication methods, and efficient and effective project management. To achieve this, the City attracts and employs high- caliber employees, retains its workforce through development and growth opportunities, and promotes intelligent risk-taking to address increasingly complex challenges. The City’s mission, vision, mission and values are reinforced at every level of the organization and guide its culture. Exceptional customer service that is responsive to the needs of residents and businesses is crucial in every interaction between among the City and all members of the community. The City values community engagement and involvement in the planning and decision- making process. It also collaborates and problem-solves with adjacent municipalities, CSU, school districts, Larimer County, special districts, local organizations and interested individuals. Core processes of leadership, strategic planning, budgeting, organizational development and human resources are aligned to develop an organization that listens to and engages the public, continuously delivers high- quality services to the community, facilitates high performance and generates trust in and transparency of City business. The City of Fort Collins uses aA systems approach is applied to creatively, thoughtfully and analytically useto apply economic, environmental and social lenses to decision - makingmeet present needs and plan for the future. . TThe City is also committed to continuous improvement and performance excellence. Data from surveys, performance metrics, operations, engagement events and face-to-face interactions are key to decision- making and pursuing strategic opportunities for improvement. The City budget reflects community values, challenges and opportunities. Citizen Public involvement and a transparent government are cornerstones of a high - performing community. Communities with actively involved residents are more satisfied and contribute greater benefit to the community as a whole. Engaged communities strive to be inclusive and equitable for all. A high- performing government includes: • Effective and efficient local governance where all community voices are valued • Fiscal sustainability and transparency • A collaborative and community-based approach to problem solving • Core processes that are consistently used across the organization • A high- quality workforce that strives for continuous improvement in all areas • A systems approach, driven by data, to effectively solve problems, creatively pursue opportunities for improvement and develop innovative solutions 16.1 Packet Pg. 218 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 36 • An ethical workforce • Attractinging, developinging and retaininging an ethical and diverse workforce f employees who are the best and brightest in their fields • Citywide strategies and standards for inclusive civic engagement Definition & Descriptions Please note the strategic objective #’s below will change in the final document 7.1 Provide world-class municipal services to residents and businesses. • Delivering world-class services provides a platform for co-creation that enables residents, businesses and non-profit agencies to help enhance Fort Collins and solve challenging community issues. • The City continues to Iimplement systems and processes that improve services and citizen resident satisfaction, as consistent with the City’s performance excellence journey. • The City strives to meet the needs of the majority of community members. Regulation, stewardship, voter-driven actions and other factors may dictate circumstances in which the City is unable to satisfy some residents and businesses. 7.2 Promote a values-driven organizational culture that maintains the public trust through ethical behavaior and transparency. • The organization places a strong value on maintaining the public trust and has articulated high expectations regarding transparency. • The City continues to focus on fostering a culture of ethical behavior and in embedding core values into the culture to reinforce accountability. • Balancing the social, economic and environmental health of the community is critical to ensuring long-term sustainability of City services and resident satisfaction. 7.3 Broaden methods of community engagement with additional consideration to diverse backgrounds, languages and needs. • The City’s Public Engagement Strategic Plan focuses on fostering an engaged community, equipping staff to successfully lead public engagement projects, prioritizing inclusivity, and ensuring accountability and excellence in community engagement. • Fort Collins has a diverse mix of residents who desire meaningful engagement, trust and regular communication with their local government. • The communication landscape is rapidly changing. Social media use has increased by 21 percent globally since 2015, meaning the City needs to continue to reimagine community engagement to reach the entire community. 7.37.4 Attract, retain, engage, develop and reward a diverse and competitive workforce to meet the needs of the community now and in the future. 16.1 Packet Pg. 219 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 37 • Cost of living increases, anticipated retirement of City employees, and projected growth in the regional population increase the challenges in the region and for the City related to talent management. • The City organization has a need to develop diverse talent pools and to increase diversity in its leadership pipeline. • The City relies heavily on a dedicated group of volunteers to assist the workforce in delivering world-class services. Further recognition of the role volunteers play in supporting our workforce can improve service delivery. • A diverse workforce leads to increased innovation, productivity and creativity. Current gaps within the City organization hinder our its ability to fully access the breadth and depth of talent represented by our community members. • The City relies heavily on a dedicated group of volunteers to assist the workforce in delivering world-class services. Further recognition of the role volunteers play in supporting ourthe City workforce can improve service delivery. 7.47.5 Foster a culture of safety and well-being across the City organization. • The City’s safety culture is one of prevention, education, safe design principles and collaborative partnerships with City Wellness. • The City’s Total Recordable Injury Rate (TRIR) and Days Away Restricted or Transferred (DART) case rates have improved significantly over the past two years, but significant progress remains necessary to reach world-class levels. • The City recognizes a healthy workforce reduces costs and is an important part of recruiting talent. 7.5 Broaden methods of community engagement with additional consideration to diverse backgrounds, languages and needs. • The City’s Public Engagement Strategic Plan focuses on fostering an engaged citizenrycommunity, equipping staff to successfully lead public engagement projects, prioritizinge inclusivity, and ensuringe accountability and excellence in community engagement. • Fort Collins has a diverse mix of residents who desire meaningful engagement, trust and regular communication with their local government. • The communication landscape is rapidly changing. Social media use has increased by 21 percent globally since 2015, meaning the City needs to continue to reimagine community engagement to reach the entire community. 7.6 Leverage data, technology, metrics and benchmarks to guide decisions, improve results, and enhance service delivery. • Optimize the use of technology to enhance evidence-based decision-making. As large data sets become more readily available for analysis and leveraging, the City needs to evolve its business practices and use of technology to utilize that data to provide improved services to the community. • Significant progress has been made in defining appropriate metrics to track progress and success in achieving the City’s Strategic Outcomes, objectives and departmental goals. Additional work is needed to identify benchmarks, 16.1 Packet Pg. 220 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 38 which help to identify world-class performance levels from regional, national and global comparisons. • Integrating advanced information and Internet of Things technologies to help manage key infrastructure, public health and safety systems can produce better outcomes for residents and businesses. 7.7 Address revenue requirements to meet known and emerging needs. • The Keep Fort Collins Great tax sunsets in 2020. This tax provides close to $30M in revenue annually to support services that residents have come to rely on. Continuation of similar funding will be critical to the ongoing delivery of existing service levels. • Various areas across the City lack funding for enhanced and replacement capital investments, including transportation infrastructure, transit, Golf, Parks, etc. 7.8 Maintain assets to optimize reduce lifecycle costs while improving, reliability and accessibility. • As City assets age, renewal and replacement is critical to maintaining the City’s infrastructure. • Tools and systems that support capacity planning and capital asset needs, monitor asset life and condition, and schedule repairs (based on optimal asset lifecycle costs estimates) may improve the effectiveness of asset management. 7.9 Proactively influence policy and legislative development at all levels. • The City plays a critical role in influencing local, state and federal policy that impacts our its ability to achieve Key Outcomes. • Proactive influence of other government policy and legislation can help ensure a workable outcome for the City and its residents. • Policy decisions at other levels of government result in sometimes burdensome compliance requirements that require additional human capital as well as funding solutions to ensure legal compliance. 16.1 Packet Pg. 221 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 39 Appendix A: Performance Measures The City of Fort Collins is committed to being a data-driven organization. Using quantifiable data and analysis, the City tracks and measures success in achieving the Key Outcomes and Strategic Objectives defined in this plan. This includes identifying appropriate metrics related to both Key Outcomes and Strategic Objectives, establishing appropriate targets for each of these metrics, tracking the actual performance of each metric over time, and regularly reviewing and discussing the performance. Community Dashboard The City’s focus on tying metrics to specific Outcomes began in 2013. Staff, working with City Council, developed our the Community Dashboard where each of the seven Outcome Areas has four to seven performance metrics that track, at a high level, the City’s progress in achieving the desired Outcome. Every measure on the dashboard is measured against a target. The Community Dashboard is updated quarterly and can be found online at fcgov.com/dashboard. Results as of Q4 2017 16.1 Packet Pg. 222 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 40 Neighborhood Livability and Social Health Culture and Recreation 16.1 Packet Pg. 223 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 41 Economic Health 16.1 Packet Pg. 224 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 42 Environmental Health 16.1 Packet Pg. 225 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 43 Safe Community Transportation 16.1 Packet Pg. 226 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 44 High Performing Government 16.1 Packet Pg. 227 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 45 Strategic Objective Metrics (Strategy Maps) To further enhance the use of metrics, Strategy Maps have been created that tie specific metrics to each of the Strategic Objectives within the City’s Strategic Plan. This is an executive management tool that is used to track organizational performance. It provides insight into the City’s progress of achieving the Strategic Objectives, which will then help achieve the Outcomes. Where possible, three to four metrics have been assigned to each Strategic Objective; these metrics are treated similarly to the Community Dashboard metrics. This includes identifying appropriate metrics related to both Key Outcomes and Strategic Objectives, establishing appropriate targets for each of these metrics, tracking the actual performance of each metric over time, and regularly reviewing and discussing the performance. The metrics associated with each sStrategic oObjective may change over time as individual metrics are improved or replaced with more meaningful ones. Executive-level reviews occur monthly in meetings with the entire executive team where the progress on the metrics is discussed. Underperforming metrics require action plans that indicate organizational efforts to improve the performance of those metrics. 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 1.1 Improve access to quality housing that is affordable to a broad range of income levels NLSH 3. Affordable Housing Inventory NLSH 4. Fort Collins' Housing Opportunity Index (HOI) compared to western states region HOI 1.2 Collaborate with other agencies to address poverty issues and other identified high-priority human service needs, and to make homelessness rare, short-lived and non-recurring NLSH 39. Winter Point in Time Count of Homeless Population NLSH 84. Human Service Funding Portfolio NLSH 85. Human Service Client Impact 1.3 Improve accessibility to City and community programs and services to low- and moderate-income populations NLSH 37. Rebate Program Participation CR 93. Recreation Programs - Cumulative number of scans for low-income reduced fee passes CR 94. Recreation Programs - Cumulative number of activity enrollments for low- 1.4 Co-create a more inclusive and equitable community that promotes unity and honors diversity NLSH 81. Boards and Commissions Diversity Index NLSH 61. % of citizens responding very good/good - Fort Collins as a place of community acceptance of all people 1.5 Foster positive and respectful neighbor relationships and open communication Metrics still being evaluated: NEW: # of participants in Restorative Justice NEW: % of mediation cases with agreeable resolutions compared to total NEW: # of neighborhood participating in the Neighborhood Connections Program NEW: # of graduates from the Neighborhood Leadership Program 1.6 Protect and preserve the quality of life in neighborhoods NLSH 1. Voluntary Code Compliance NLSH 2. Response Time to Graffiti Removal NLSH 64. % of citizens responding very good/good - Your neighborhood as a place to live TRAN 37. Average Speed on Neighborhood Streets Neighborhood Livability and Social Health 16.1 2018 Strategic Plan April 17, 2018 46 1.7 Guide development through community planning, historic preservation, and efficient and effective development review Metrics still being evaluated: NEW: # of landmarked properties or districts (Tom Leeson) NEW: # of building permits (Tom Leeson) NEW: % of Development Review applications completed within TBD 1.8 Evaluate the involuntary annexation of the Mulberry Corridor No metrics identified 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 2.1 Develop recreational and cultural programs with pricing and marketing strategies that drive value, attendance and cost recovery CR 1. Recreation Programs - Total Cumulative Participation CR 5. Golf Courses - Total Cumulative Participation CR 87. Trained Observer Program – Percentage Of Cemetery Ratings With No Problems CR 95. Recreation participant survey satisfaction CR 96. Recreation Programs - Cumulative number of enrollments on opening day registration Metrics still being evaluated: NEW - Lincoln Center profitability by quarter 2.2 Plan, design, implement and maintain the City's parks and trails systems CR 7. Paved Trails - Cumulative Number of Visits CR 23. Trained Observer Program – % of Parks and Rec Fac Grounds Ratings With No Problems CR 62. Miles of Trail/10,000 Population CR 67. % of citizens responding very good/good quality of - Recreational trails CR 97. Trained Observer Program – Percentage Of Trail Ratings With No Problems 2.3 Provide enhanced opportunities for arts and culture throughout the City CR 2. Lincoln Center - Total Cumulative Participation CR 3. Museum of Discovery - Total Cumulative Participation CR 63. % of citizens responding very good/good - Quality of arts and cultural opportunities in Fort Collins NEW - # of public art projects in process or completed 2.4 Protect the health and longevity of the tree canopy CR 15. Pruning Frequency by Year < 18-inches in Diameter CR 22. Pruning Frequency by Year > 18-inches in Diameter Metrics still being evaluated: NEW - Ratio of treated trees (or shadow planted) vs. # that die (Ralph Zendt) NEW - look into metrics used by Tree City USA 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 3.1 Facilitate government and local partners to form an effective regional economic health group Metrics still being evaluated: 1) # of new businesses brought in by group 2) $$ brought into the region by group 3) # of members representing the region at the national scale 3.2 Maintain and grow diverse employment opportunities ECON 5. Local Unemployment Rate Metrics still being evaluated: 1) Regional or sectoral job growth by industry or sector 2) Wage level at or above a certain regional threshold 2018 Strategic Plan April 17, 2018 47 3.3 Enhance business engagement to address existing and emerging business needs Metrics still being evaluated: 1) Continue index average of four business survey questions from previous strategy map metrics 2) % satisfaction from business survey of "Fort Collins as a place to do business" New: Point in time satisfaction surveys Follow up with CPIO re: metrics from the Business Engagement Team 3.4 Foster infill and redevelopment that enhances the community Metrics still being evaluated: 1) ratio of brown to green field value 2) water smart development 3) permit valuations 4) carbon neutrality 3.5 Maintain utility systems, services, infrastructure and predictable rates ECON 7. Electric System Average Interruption Duration Index (SAIDI) in Minutes ECON 46. Electric System Average Interruption Frequency Index (SAIFI) Metrics still being evaluated: New: % of critical infrastructure within 5 years of end of useful life (water & electric as separate metrics 3.6 Invest in utility infrastructure aligned with community development Metrics still being evaluated 3.7 Deploy reliable, high-speed internet services throughout the community Metrics still being evaluated: 1) average cost of fiber laid 2) % Market Share 3) Average internet speed or reliability 3.8 Secure a quiet zone along the Mason Corridor to reduce train noise None identified 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 4.1 Achieve Climate Action Plan (CAP) 2020 goals and continue progress toward the 2030 goals ENV 9. Percent decrease in community Greenhouse Gas (GHG) emissions from 2005 baseline ENV 6. Percent decrease in municipal Greenhouse Gas (GHG) Emissions from 2005 baseline ENV 3. Community Energy Use ENV 13. Cumulative number of people receiving sustainability education TRAN 65. % Commute Mode Share 4.2 Improve indoor and outdoor air quality ENV 16. Number of homes assessed for Healthy Homes ENV 4. Outdoor Air Quality Index (AQI) - Ozone ENV 5. Outdoor Air Quality Index (AQI) - Fine Particulate Matter 2.5 microns (PM 2.5) ENV 131. Indoor Air Quality: Number of Indoor Radon Tests 4.3 Achieve 2020 Energy Policy goals and work toward long-term net zero energy ENV 26. Community Percentage of Renewable Energy ENV 23. Annual energy efficiency and conservation program savings (% of community electricity use) HPG 106. Consumer Product Utility Rebates ENV 3. Community Energy Use 4.4 Achieve the 2020 Road to Zero Waste goals and work toward the 2030 zero waste goals 2018 Strategic Plan April 17, 2018 48 4.6 Provide a reliable, high-quality water supply ENV 22. Turbidity of City drinking water ENV 27. Water quality complaints per 1,000 customers ENV 32. Annual water demand as percent of firm yield ENV 104. Overall Water Conservation Program Effectiveness ENV 101. Water efficiency plan annual targets and actual use SAFE 8. Drinking Water Compliance Rate (% Days) Metrics still being evaluated: 1) # Hydrants that meet fire code 2) # of water main breaks per 100 miles of pipe 4.7 Continually improve environmental regulatory performance ENV 128. Number of New Recorded Environmental Compliance Violations ENV 129. Number of New Identified Deficiencies Requiring Corrective Action SAFE 8. Drinking Water Compliance Rate (% Days) ENV 1. Wastewater Treatment Effectiveness Rate (%) 4.8 Protect and enhance natural resources on City- owned properties and throughout the community ENV 8. Post Restoration Status of Urban Natural Areas (3 year measurement cycle) ENV 14. Existing Condition of Active Restoration Sites ENV 44. Poudre River riparian restoration measured by cumulative area brought into the 5 year floodplain (will be replaced by new river metrics- see 4.9) ENV 130. Natural Areas - Land Conservation - Acres per Capita 4.9 Sustain and improve the health of the Cache la Poudre River and its watershed Use 2 new river metrics that are currently being developed to replace ENV 44 which could be used until the 2 new measures are finalized: New: Floodplain connectivity metric (5 year floodplain) New: Aquatic connectivity (fish passage projects). 4.10 Expand the Natural Areas land portfolio while simultaneously maintaining existing lands and access to nature ENV 98. % of citizens responding very good/good quality of - Natural areas and open space ENV 130. Natural Areas - Land Conservation - Acres per Capita CR 6. Natural Areas Programs - Cumulative Participation per Capita (change target) 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 5.1 Improve community involvement, education and regional partnerships to increase the level of public trust and keep the community safe TRAN 39. Safe Routes to School Overall Student Participation SAFE 30. % of citizens responding very good/good - Fort Collins as a safe place to live Metrics still being evaluated: 1) NEW: % of community outreach to residents and business communities 2) NEW: % of positive interactions Natural Areas and Parks Rangers have with residents and visitors 5.2 Meet the expected level of core and specialized police services as the community grows SAFE 1. Percent of Time Police Priority 1 Calls Responded to Within 5 Minutes 30 Seconds SAFE 89. Part 1 Crimes in Fort Collins (per 1,000 population) Metrics still being evaluated: 1) NEW: A measure to evaluate the effectiveness of our communications 2) NEW: Metric on the % of time patrol officers are working on their core duties compared to specialized services 5.3 Partner with Poudre Fire Authority to provide high-quality fire prevention, community risk 2018 Strategic Plan April 17, 2018 49 5.4 Improve emergency management and preparedness SAFE 41. % of citizens responding very good/good quality of - emergency preparedness in Fort Collins SAFE 81. Compliance with National and State standards for Emergency Preparedness SAFE 91. % of City departments that have current emergency preparedness/response plans SAFE 86. CRS (Community Rating System) Rating for floods NEW: % of businesses with continuity plans 5.5 Address water, wastewater and stormwater infrastructure needs for the protection of people, property and the environment SAFE 87. # of structures in the flood plain NEW: # of fire hydrants that do not meet fire code NEW: Miles of wastewater pipe that exceed capacity or have a condition of "Severe" 5.6 Optimize the use of data and technology to improve service, protect mission-critical infrastructure and enhance cybersecurity effectiveness HPG 26. Internet availability HPG 27. Server availability (supporting 390 servers) SAFE 92. Effectiveness of Cybersecurity Awareness Training 5.7 Reduce incidents of, and impacts from, disruptive behavior of the transient population Metrics still being evaluated: 1) NEW: % of patrol assigned to directive patrols (transients) 2) NEW: % of transient contacts 3) NEW: Other metrics from Police Services 4) NEW: Metric from Outreach Fort Collins 5.8 Improve security at City facilities and properties NEW: # of contacts with onsite security after hours NEW: % of facilities at the desired level of security 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 6.1 Improve safety for all modes of travel SAFE 27. Voluntary speed compliance (Monthly) SAFE 6. Number of Injury/Fatal Crashes TRAN 63. Number of People Trained on Vehicle, Bicycle, and Pedestrian Safety TRAN 62. Sidewalk Network (also linked to TRAN SO 6.7) TRAN 39. Safe Routes to School - Overall Student Participation 6.2 Manage traffic congestion and improve high- priority intersections TRAN 65. % Commute Mode Share TRAN 28. Average Travel Speeds/Times on Arterial Streets TRAN 44. % of citizens responding very good/good - Ease of driving in Fort Collins Metric still being evaluated: 1) Travel Reliability metric 6.3 Improve transit availability and grow ridership TRAN 1. Transfort Fixed Route Passengers per Revenue Hour TRAN 2. Cumulative Transfort Fixed Route Ridership (in thousands) TRAN 45. % of citizens responding very good/good - Ease of traveling by public transportation in Fort Collins TRAN 67. % of Bus Stops that are ADA Accessible 6.4 Support, enhance and accelerate I-25 improvements according to the multi-modal environmental impact statement None yet identified; we talked about 1) amount of funding by various sources relative to the target cost and 2) project progress toward a target completion date 2018 Strategic Plan April 17, 2018 50 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 7.1 Provide world-class municipal services to residents and businesses HPG 3. Average Response Time of Cases Submitted to Access Fort Collins HPG 32. Customer Satisfaction - Overall HPG 69. % of citizens responding very good/good to the City's performance in - Efficient operation of programs and services HPG 70. % of citizens responding very good/good to the City's performance in - Encouraging sustainability in the community 7.2 Promote a values-driven organizational culture that maintains the public trust through ethical behavior and transparency HPG 71. % of citizens responding very good/good to the City's performance in - Overall direction of the City HPG 156. Monthly Active Users (fcgov.com) HPG 157. Ethics Index Metrics still being evaluated: 1) NEW: A Core 34 Index metric 2) NEW: # of touches of operational datasets on Open Gov 7.3 Broaden methods of community engagement with additional consideration to diverse backgrounds, languages and needs HPG 213. Utilities Affordability Portfolio Direct Assistance HPG 66. % of citizens responding very good/good to the City's performance in - Welcoming citizen involvement HPG 81. % of citizens responding very good/good on the City's performance in informing citizens HPG 155. Social Media Combined Audience Metric still being evaluated: NEW: an "Our City" metric 7.4 Attract, retain, engage, develop and reward a diverse and competitive workforce to meet the needs of the community now and in the future HPG 6. City Employee Cumulative Turnover Rate HPG 24. Number of Citywide Volunteer Hours HPG 25. Number of Citywide Volunteers (ELT Priority) Note: HPG 24 and 25 might be able to be combined Metrics still being evaluated: NEW: One of the Core 34 metrics on Leadership NEW: Job offer acceptance rate 7.5 Foster a culture of safety and well-being across the City organization HPG 150. Cumulative Total Cost of Workers Comp Claims HPG 4. City Employee Safety - Total Recordable Injury Rate (TRIR) YTD HPG 5. City Employee Safety - Days Away Restricted or Transferred (DART) Rate YTD NEW: a metric about Well Days 7.6 Leverage data, technology, metrics and benchmarks to guide decisions, improve results, and enhance service delivery HPG 26. Internet availability HPG 27. Server availability (supporting 390 servers) NEW: # of FC Lean projects by Service Area NEW: # of Strategy Map metrics with benchmarks NEW: # of completed Program Evaluation projects 7.7 Address revenue requirements to meet known and emerging needs HPG 1. Actual Cumulative Revenue Compared to Budget ($ millions) 2018 Strategic Plan April 17, 2018 51 Appendix B: Long-Term Financial Plan Objectives: 1) Address long-term financial issues in the strategic plan. 2) Highlight potential challenges and aid in long-term (more than 10 years) philosophical decision-making on strategies. Executive Summary: The City enjoys a strong economic base as a result of diverse employment, CSU and its associated research, and the attractiveness and desirability of the region. The City of Fort Collins maintains an Aaa Moody’s credit rating (which ranks in the top 3 percent), and more than $220M in reserves (excluding Enterprise Funds) due to prudent fiscal policies, low debt and conservative management of its approximately $500M budget. The City’s revenue growth has been strong since 2010 with building and business investment driving significant increases. The long-term financial forecast uses the most likely estimates and does not include outlier impacts such as floods, natural disasters, recessions or other rare occurrences. In the unfortunate event one of these circumstances occurs, drastic measures may need to be taken that are not incorporated into the following financial forecasts. The model includes the following primary revenue and expense drivers: Primary Revenue Drivers • Sales and Use Tax – Sales Tax revenue growth of 2.8 percent based on taxable sales historical average; Use Tax revenue growth of 3.6 percent based on last 10 - year averages • Property Tax – tied to Consumer Price Index (CPI), growth currently calculated at 2.7 percent • Capital Grants – project-specific and difficult to forecast, tied to CPI at 2.7 percent • Shared Revenues – County and State distributions, compound annual growth rate (CAGR) for majority of 2000s was 1.1 percent • Cultural, Park, Recreation and Natural Areas Fees – 14-year historical rate of 3.3 percent Primary Expense Drivers • Salaries and Wages – Highly correlates to taxable sales; growth of 2.8 percent • Benefits – 5.0 percent growth takes into account 8.3 percent growth specifically on Healthcare, as well as a growing number of employees and general inflation • Professional and Technical – Highly correlates to population; growth of 2.3 percent • Repair and Maintenance Services – 4.0 percent average for 2000s for most accounts • Infrastructure – 2.8 percent growth rate tied to sales and use tax 16.1 Packet Pg. 234 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 52 The baseline scenario for “All Funds” (excluding Utilities) in the City indicates healthy financials through 2020 at existing service levels and using existing revenue sources. The Keep Fort Collins Great (KFCG) tax supplies a 0.85 percent tax revenue source, which accounted for $28M of revenue in 2016. Renewal of this tax through 2025 enables near equilibrium in projected revenue and expenses with any shortfall kept to a minimum and very manageable. KFCG is scheduled to expire at the end of 2020, eliminating $32M of funding beginning in 2021. This impact would require extensive reductions in expenditures and service levels. Reserves would be used throughout the next decade in this scenario to accommodate the expenditure rate and forcing re-prioritization of future expenditures. KFCG expiration or renewal will have the single biggest effect on the City’s future financials. Transit and Transportation funds have similar forecasts and issues. Both will run deficits in future years due to their personnel-heavy expense structure. Healthcare benefit costs are expected to grow at 8.5 percent. The Transportation Fund will need to use its reserves to offset the increasing disparity between revenue and expenses. The Transit deficit could be exacerbated by increasing demands for higher service levels. 16.1 Packet Pg. 235 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 53 Although both funds show increasing deficits, the total dollar amounts projected are not extreme. Close expense monitoring and managerial adjustments to cost structure in the next few years will help manage Transit and Transportation financials before the deficits get out of control. Timely funding alignment (increase in fees, taxes, etc.) with community service level demand (headways, hours, weekend service, etc.) will also help manage Transit and Transportation funds. Overall, the City has a healthy long-term outlook, with a few isolated and identified issues that must be tracked closely. As these issues progress, timely and appropriate adjustments will help mitigate any problems. 16.1 Packet Pg. 236 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 54 Appendix C: Glossary of Terms BART - Budget Analysis and Reporting Tool: Software developed internally by City staff for budgeting and reporting purposes. BFO - Budgeting for Outcomes: A system driven by goals and performance, to provide information that relates budgeting to planning and outputs/results. Its purpose is to better align the services delivered by the City with the things that are most important to the community. BFO Teams: One of seven cross-departmental teams that participate in the BFO process; articulate goals for each Outcome, provide direction to departments for developing budget Offers, and rank Offers for funding; evaluate performance of Offers. BLT - Budget Leadership Team: The City Manager and his executive team CAP – Climate Action Plan City Plan: Began in 1995 as a Comprehensive Plan that illustrates how we the City and community envision Fort Collins in the next 25 years. Community Dashboard: A quarterly snapshot of the community's progress in attaining kKey oOutcomes. The Dashboard reinforces the City of Fort Collins' steadfast commitment to accountability and continuous improvement. Performance measurement initiatives are tracked and reported for overall progress toward community goals. Continuity of Government: Emergency management requirement and plans to maintain essential City functions during emergencies and disasters including governance, telecommunications, health and safety regulation, policing and utility services. CPIO — Communications and Public Involvement: City department charged with pubic information dissemination, communications strategies and public engagement in City services. DART - Days Away Restricted or Transferred DDA - Downtown Development Authority ELT - Executive Leadership Team: The City Manager and his executive team FTE’s - Full time equivalents: A full-time employee scheduled to work 40 hours per week is equivalent to 1.0 FTE. Futures Committee: The Futures Committee was formed to assist City Councilmembers in their decision -making process. The goal is to position the City in 16.1 Packet Pg. 237 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 55 the distant future (30 plus years) for achievable successes, integrating community desires with known fiscal, social and environmental data. GEMS - Greenhouse Gas Emissions Management System GHG - Greenhouse Gas Emissions GMA - Growth Management Area GSC - Gardens on Spring Creek Home Rule: A form of government under the control of local citizens rather than state government; the City Charter and the ordinances adopted by Council under the Charter supersede any conflicting law of the state in matters of purely local concern. Statutory and constitutional provisions which allow municipalities to exercise powers of local self- government, such as the administration and collection of local taxes. HR - Human Resources ICMA - International City/County Management Association: A trade organization for Council-Manager cities; a clearinghouse for information regarding cities, including the ICMA Center for Performance Excellence Program of comparative data regarding municipal services. IGA - Intergovernmental Agreement ICS - Incident Command System: A nationally-used, standardized emergency management organizational structure for single or multiple incidents which that can cross organization or jurisdictional boundaries. IT - Information Technology KFCG - Keep Fort Collins Great: A ballot measure passed in November 2010 approving a 0.85% percent increase in the City sales and use tax rate. Low to Moderate Income: Households whose incomes are below 95 percent of the area median income for the area (AMI), as determined by the U.S. Department of Housing and Urban Development (HUD), with adjustments for smaller or larger families. Master Plans: Long -term vision documents . There are multiple functional master plans in each service area. MOD - Museum of Discovery NCEDC - Northern Colorado Economic Development Corporation O&M - Operations and Maintenance Outcome Measure: The mathematical expression of the effect on customers, clients, the environment, or infrastructure that reflects the purpose. 16.1 Packet Pg. 238 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 56 PDCA - Plan, Do, Check, Act: This is aA continuous process -improvement methodology PDT - Planning, Development and Transportation: One of the largest Service Areas in the City of Fort Collins, PDT includes the following departments: Community Development and Neighborhood Services, Engineering, Traffic Operations, Transfort (Transit), Parking Services, Streets, and FC Moves (Transportation Planning). PFA - Poudre Fire Authority Place-making: A decision- making approach intended to preserve and enhance a vibrant community by optimizing its economy, environment, and social values. Plan Fort Collins: The City’s comprehensive community planning process that developed City Plan. Performance Measure: Measurement that reflects the service that is being provided and permits objective evaluation of the service program. Plan Elements: Existing plan elements and other related documents that are incorporated into City Plan. Poverty Rate: The Fort Collins poverty rate from the 2010 U.S. Census is 198 percent.% is the poverty rate for Fort Collins from the 2010 US Census. This includes CSU and Front Range Community College student populations. Data is not collected to eliminate those student populations. Excluding 18- to 24 -year -olds in the Fort Collins data reduces the local poverty rate to 10.3 percent%, but that excludes a larger number of people than just the student populations.. Quality Measure: The mathematical expression of how well the service, product or activity was delivered, based on characteristics important to the customers. RAF - Recordable Accident Frequency Result: The effect desired for the public, expressed as broad statements (also referred to as an outcomes). RFRs - Request for Results: Key input to the BFO process; developed by Results Teams to solicit Offers from departments to provide services to accomplish results that matter to residents. SAIDI - Electric System Average Interruption Duration Index SARs - Service Area Requests Sense of Place: tThose characteristics that make an area special or unique as well as those that foster an authentic feeling of attachment or belonging. Sustainability Assessment Tool: A data- driven tool for evaluating the impact of actions on the economy, environment and society. 16.1 Packet Pg. 239 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 2018 Strategic Plan April 17, 2018 57 SIT - Strategic Issues Team: A management team which that includes all members of ELT plus other senior managers and internal service managers; meets monthly to provide input to ELT and transmit information to other staff. Strategic Outcomes: A result. The effect that citizens residents want as a result of government programs and activities (e.g., safety is the result or outcome that citizens residents want from police and fire programs or activities). There are sSeven kKey oOutcomes that make up the City of Fort Collins strategic planning and budgeting processes. Strategic Objectives (SO): Fundamental issues the City must address. They give direction for accomplishing the mission, contain meaningful planning challenges, and result from organizational input analysis. SP - Strategic Plan: Based on identification and analysis of: (a) organizational inputs- such as emerging trends and issues,; financial information,; and workforce trends; (b) citizen community survey and input information,- which included extensive community outreach and the 2013 Citizen Survey; and (c) Council priorities and input. It is linked to the City Plan and the Council -adopted master plans. SPP - Strategic Planning Process TBL - Triple Bottom Line: Triple Bottom Line analysis is a concept intended to take into consideration the social, economic and environmental aspects of any project, procedure or purchase. Transportation Master Plan: Long -term vision document that defines the long -term multimodal system that Fort Collins desires in the future, and serves as a comprehensive reference guide regarding transportation issues. URA - Urban Renewal Authority: The Urban Renewal Authority is in place to identifiesy and revitalizes areas of Fort Collinsthe city deemed blighted and provides a funding mechanism to encourage redevelopment. 16.1 Packet Pg. 240 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 1 2018 STRATEGIC PLAN April 17, 2018 16.2 Packet Pg. 241 Attachment: Powerpoint presentation (6660 : 2018 Strategic Plan) Big Picture 2 2019 2020 BFO Programs & Initiatives 2018 Strategic Plan Provides Guidance to 2019-20 BFO Programs & Services PLANNING ACTIVITY EXECUTION ACTIVITY 2016 Strategic Plan 5 Yr. View BFO 2017/2018 ELECTIONS On Board 2015 2016 2017 2018 2015 Budget 2016 Budget 2017 2018 BFO Programs & Initiatives BFO Programs & Initiatives 2018 Strategic Plan 5 Yr. View BFO 2019-20 On Board ELECTIONS 2019 2020 16.2 Packet Pg. 242 Attachment: Powerpoint presentation (6660 : 2018 Strategic Plan) Issues Based Strategic Planning 3 STRATEGIC WORK & ANALYSIS – ISSUES BASED PROCESS: STRATEGIC PLAN (5 YEAR HORIZON): • Implications, Conclusions, Challenges, Advantages, Priorities • Define Issues to be addressed in Strategic Objectives • Outcomes – highest level focus areas • Strategic Objectives – 6-10 per Outcome, helps achieve the Outcome • Metrics – tied to Strategic Objectives ENVIRONMENTAL SCAN STRATEGIC PLAN DRIVEN BY COMMUNITY, COUNCIL AND STAFF INPUT & PRIORITIES Community Input & Priorities • Community Survey • Focus Groups/Outreach • Boards & Commissions • Community Priorities Council Input & Priorities • Community Concerns • Retreat Priorities Organizational Scan • City Plan & Master Plans • Economics & Financials • Emerging Trends / Issues • Infrastructure Issues • Workforce trends • Metrics 16.2 Packet Pg. 243 Attachment: Powerpoint presentation (6660 : 2018 Strategic Plan) 4 Community Input Process • Statistically valid • 762 responses • Overall quality of City services is high • Areas of concern - housing affordability; traffic Community Survey • 20 groups • General (Drake Farmers Market, Board & Commissions) • Specific focus (Business, low-income, Latino/a, sustainability groups, youth, seniors, etc. . . ) Roadshows • OurCity platform • Social media Online • More than 1,000 total interactions 16.2 Packet Pg. 244 Attachment: Powerpoint presentation (6660 : 2018 Strategic Plan) 5 Community Input Highlights & Themes 1.1 Improve access to a broad range of quality housing that is safe, accessible and affordable. 2.1 Improve the community’s sense of place with a high value on natural areas, culture, recreation and park systems. 5.1 Improve community involvement, education and regional partnership to make our community safer and stronger. 6.1 Improve safety for all modes of travel including vehicular, pedestrian and bicycle. 6.2 Improve traffic flow to benefit both individuals and the business community. 2018 Community Outreach - Quantitative Top 5 Strategic Objectives from 2016 to Preserve 16.2 Packet Pg. 245 Attachment: Powerpoint presentation (6660 : 2018 Strategic Plan) Community Input Highlights & Themes 6 2018 Community Outreach - Qualitative Top 4 Themes Housing Affordability Multimodal and Public Transit Development Controlled and Planned Growth Environmental Sustainability 16.2 Packet Pg. 246 Attachment: Powerpoint presentation (6660 : 2018 Strategic Plan) Process Improvements 7 • Strategic Objectives (SO) more specific and less aspirational • Context bullet points focused on the “What/Why” verses the “How” • Outcome Teams (ELT & Department Heads) • Reviewed & modified proposed SO • Developed metrics specific to the SO • In BFO – each offer will tie to a primary SO Need picture 16.2 Packet Pg. 247 Attachment: Powerpoint presentation (6660 : 2018 Strategic Plan) Metrics 8 Metrics for the Strategic Objective were developed by Outcome Teams • Discussion centered on what metrics would indicate success achieving the Objective • Metrics by Objective are included in Appendix A of the 2018 Strategic Plan • Example below: 6.1 Improve safety for all modes of travel including vehicular, pedestrian and bicycle • Safe 27 – Voluntary speed compliance (Monthly) • Safe 6 – Number of Injury/Fatal crashes • Trans 63 – Number of people trained on vehicle, bicycle, and pedestrian safety • Tran 62 - Sidewalk network 6.2 Improve traffic flow to benefit both individuals & the business community • Tran 65 - % Commute mode share • Tran 28 - Average travel speeds/times on arterial streets • Tran 44 - % of citizens responding very good/good – ease of driving in Fort Collins 16.2 Packet Pg. 248 Attachment: Powerpoint presentation (6660 : 2018 Strategic Plan) Next Steps 9 • Strategic Plan used to develop 2019-20 BFO Offers • August 14th Work Session - Review of BFO Assumptions and Major Themes of the 2019/20 Budget - 2017-18 Results Review - BFO Work Sessions – September 11th , September 25th and October 9th - Public Hearings – September 18th and October 2nd - First Reading of the 2019-20 Budget – November 6th 16.2 Packet Pg. 249 Attachment: Powerpoint presentation (6660 : 2018 Strategic Plan) 10 Back-Up 16.2 Packet Pg. 250 Attachment: Powerpoint presentation (6660 : 2018 Strategic Plan) Process - How it Worked 11 OWNER ACTIVITY CPIO • Citizen Survey results • Citizen engagement – non traditional groups • Boards & Commission meetings RESUL TS TOP PRIORITIES: • Affordable Housing • Multimodal & Public Transit • Controlled & Planned Growth City Staff • Internal assessment by department • Documented issues implications Matrix by Outcome of issues & challenges Strategy Core Team • Reviewed all data – developed issues matrix • Confirmed Council Priorities incorporated • Outcome & Objective draft write-up Draft Strategic Plan • Intro Section • Strategic Objectives & context bullets Steering Team • Detailed review & edits – outcomes, objectives, metrics • Alignment of critical issues to be addressed • Missing issues, are issues characterized correctly • Do metrics make sense Draft Strategic Plan for Council Review March 3rd Outcome Teams • Reviewed / modified proposed strategic objectives • Identified metrics for each strategic objective Updated Draft Strategic Plan • Strategic Objectives • Metrics assign to each SO • Enviro Sustainability •Traffic 16.2 Packet Pg. 251 Attachment: Powerpoint presentation (6660 : 2018 Strategic Plan) -1- RESOLUTION 2018-039 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE CITY OF FORT COLLINS 2018 STRATEGIC PLAN WHEREAS, the City of Fort Collins 2018 Strategic Plan (the “2018 Strategic Plan”) was developed after extensive public outreach, discussion and consideration of community needs and priorities; and WHEREAS, the 2018 Strategic Plan is based on such input from the community, input from all departments across the City organization, and City Council priorities; and WHEREAS, development of the 2018 Strategic Plan considered emerging needs and priorities associated with the City’s Long Term Financial Plan, Strategic Risk Assessment and Capital Improvement Plan; and WHEREAS the 2018 Strategic Plan is also linked to City Plan, department priorities and needs to achieve adopted area Master Plans, emerging legislative issues, work force trends, and other considerations; and WHEREAS, the 2018 Strategic Plan reflects the City’s strategic objectives and priorities in each of seven Key Outcomes over the next three to five years; and WHEREAS, at its meeting on March 3, 2018, City Council reviewed the 2018 Strategic Plan and provided input, which staff incorporated, and a final version of the 2018 Strategic Plan was provided to Council on April 12, 2018; and WHEREAS, the 2018 Strategic Plan is the basis of the City’s budget and operational plan for 2019 and 2020 and provides integral input into the City’s Budgeting for Outcomes process currently underway to prepare the City’s 2019-20 budget for presentation to City Council; and WHEREAS, the City Council has determined that it is in the best interests of the citizens of the City of Fort Collins to formally adopt the 2018 Strategic Plan. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS: Section 1. That the City Council hereby makes any and all determinations and findings contained in the recitals set forth above. Section 2. That the City of Fort Collins 2018 Strategic Plan attached hereto as Exhibit A is hereby approved and adopted. Packet Pg. 252 -2- Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 17th day of April, A.D. 2018. _________________________________ Mayor ATTEST: _____________________________ City Clerk Packet Pg. 253 2018 Strategic Plan April 17, 2018 1 2018 Strategic Plan City of Fort Collins April 17, 2018 EXHIBIT A 1 Packet Pg. 254 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 2 2018 Strategic Plan Table of Contents Page I. Introduction 3 II. Summary of Strategic Objectives 8 1. Strategic Outcome – Neighborhood Livability and Social Health 11 2. Strategic Outcome – Culture and Recreation 15 3. Strategic Outcome – Economic Health 17 4. Strategic Outcome – Environmental Health 21 5. Strategic Outcome – Safe Community 25 6. Strategic Outcome – Transportation 28 7. Strategic Outcome – High Performing Government 31 III. Appendix A. Performance Measures - Community Dashboard 35 - Strategic Objective Metrics (Strategy Maps) 41 B. Long-Term Financial Plan 47 C. Glossary of Terms 50 1 Packet Pg. 255 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 3 Introduction The City of Fort Collins is a full-service municipal organization operating under a home rule, Council-Manager form of government. Various national organizations and magazines recognize Fort Collins as one of the best places to live in the nation. Sixty miles north of Denver, Fort Collins is home to Colorado State University (CSU), with 32,000 students, several large high-tech employers, leading businesses in the microbrew industry, and more than 8,000 small to medium-sized businesses. The community includes 43 natural areas, a variety of cultural amenities, and is renowned for its bike- friendly, small-town feel. With a median age of 29 and a median family income of $83,219 in 2016, residents are well educated, engaged in their community and passionate about their area amenities. The high quality of life enjoyed by residents, businesses and visitors is a result of the community’s focus on the environment, enthusiasm for health and the outdoors, a strong educational system, extensive park and open space systems, and a flourishing Downtown district. At the same time, 18 percent of the Fort Collins population is at or below the poverty line and housing is considered expensive. Diversity within the city is expected to increase, but is currently low with only 11 percent of the community identifying themselves as an ethnicity other than Caucasian. Fort Collins has experienced rapid growth throughout the past 50 years, growing from approximately 25,000 residents in 1960 to an estimated 170,000 today, and is anticipated to be approximately 255,000 by 2040. The City has purposefully established a Growth Management Area (GMA) boundary with neighboring communities in order to maintain the local identity and avoid merging communities. Over the past 25 years, the City has acquired open space and conservation easements to create community separator open spaces to support that effort. The City’s revenue comes from sales and use tax, property tax, fees and grants. Seventy- five percent of the General Fund is supported by sales, use and property tax. It has a healthy fund balance position and limited debt. As a result, the City received an Aaa credit rating from Moody’s Investors Service in 2012. Moody’s reaffirmed the Aaa Issuer Rating in November 2017 based on a strong economic tax base, low debt and pension obligations, strong cash position, and overall management and governance structure. Voters have demonstrated willingness to support critical City services by adding the Keep Fort Collins Great 0.85 percent sales and use tax in 2010 and renewing two expiring taxes in 2015. Those expiring taxes were for the Building on Basics Capital Projects 0.25 percent sales and use tax and the Street Maintenance Program 0.25 percent sales and use tax, which passed by 80.5 and 84.5 percent of voters, respectively. The City provides a full range of services, including: • Police • Fire Protection through a local authority • Streets, Transportation and Transit infrastructure & operations 1 Packet Pg. 256 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 4 • Parks, Recreation, Natural Areas and Cultural facilities • Planning, Engineering and Community services • Sustainability Services – Economic Health, Environmental Services and Social Sustainability • Utilities – Electric, Water, Wastewater and Stormwater • Support Services – Leadership, Human Resources, Information Technology, Communication, Financial Services, City Clerk’s Office, Facilities and Fleet Services, and Legal and Judicial Services In November 2017, voters approved a ballot measure that allows the City to provide high- speed internet to the community though the buildout of a fiber to the premise enterprise. Work on this new utility service initiative will begin in earnest in 2018; it is anticipated the first customer will be connected in mid-2019 with full network buildout occurring by the end of 2021. Vision, Mission & Values Vision: To Provide World-Class Municipal Services through Operational Excellence and a Culture of Innovation Mission: Exceptional Service for an Exceptional Community Values: Collaboration - Excellence - Integrity - Outstanding Service Safety & Well-being - Stewardship The City of Fort Collins is an organization committed to high-quality public service and is a nationally recognized leader in the use of leading-edge management practices. As a best practice, the City focuses on data-driven decision-making, long-term effects, and continuous improvement. In 2005, the City adopted the Budgeting for Outcomes (BFO) process to improve transparency and ensure resources are focused on community priorities. The City of Fort Collins aspires to provide world-class services to the community while cultivating an outstanding organizational culture for its employees. In order to achieve this vision, both internal and external services are data-driven and implemented according to organizational values. Compliance with all regulations and laws with a strong focus on ethics are foundational elements of the City culture. The City develops resiliency and sustainability through organization-wide systems and processes that ensure consistent employee work practices and alignment across service areas. The City places a high value on community input and strives to include them as fellow problem solvers whenever possible. Residents can not only expect to receive exceptional service, but also to have 1 Packet Pg. 257 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 5 the opportunity to engage with decision-makers, provide input regarding the way City resources are allocated, and have access to government information in a timely and transparent manner. The City was awarded the Malcolm Baldrige National Quality award in 2017, marking a significant milestone in the City’s ongoing journey to provide world-class municipal services. Economic, Environmental & Social Factors The City of Fort Collins uses a Sustainability Assessment Framework to evaluate the “triple bottom line” implications of municipal decisions, as appropriate. The framework assesses the economic, environmental and social factors of each decision, thereby increasing awareness and often revealing ways that decisions can mitigate negative impacts and improve overall outcomes. This process creates a “healthy tension” and balance to City decisions, ensures one aspect of the triple bottom line does not dominate the decision-making process and reduces impacts when trade-offs are unavoidable. Economic Factors include the fiscal health of the community, diverse job creation, talent management and creating an innovative and entrepreneurial atmosphere where businesses that align with community values thrive. Environmental Factors include water, land and air stewardship, such as watershed and water conservation. Other factors include the Cache la Poudre River health and ecosystem protection, and reducing air emissions and carbon footprint through energy policies, compact development, greening the built environment, efficient transportation options and waste reduction programs. Social Factors include a high-quality, safe community with equal access to services; strong, connected neighborhoods; and high-quality amenities including cultural, recreational, open space and transportation options. The engagement of arts, culture and access to nature is a key element in creating a welcoming and healthy atmosphere. Common factors include strong partnerships and commitment to a high quality of life. The City embraces a wide variety of partnerships (e.g., other government agencies, non- profits, educational institutions and private entities). These partnerships are local, regional, national and international. Strong and effective partnerships are important in achieving the strategic objectives. Guiding Themes & Principles The City of Fort Collins Strategic Plan is aligned and focused on continuous improvement in seven Key Outcome Areas: • Neighborhood Livability and Social Health • Culture and Recreation 1 Packet Pg. 258 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 6 • Economic Health • Environmental Health • Safe Community • Transportation • High Performing Government The City budget is also aligned across these seven areas, and revenue is allocated to support policies and initiatives that drive improvement in each outcome. Each Outcome Area includes several more specific objectives that define different focus areas. While each Outcome Area has unique characteristics, City investment in a single objective regularly impacts more than one outcome. Major themes and areas of focus within the Strategic Plan, identified through community outreach and engagement, or as a Council Priority, include: 1. Environmental Sustainability – Identify and implement initiatives that achieve various environmental goals and objectives. 2. Multimodal Transportation & Public Transit – Improve traffic flow and safety, the availability of transportation alternatives, and access to public transportation. 3. Community Vibrancy – Improve the community’s sense of place with a high value on natural areas, culture, recreation and park systems. 4. Housing Affordability – Improve access to a broad range of quality housing that is safe, accessible and affordable. Strategic Advantages and Challenges In addition to the major themes described above, staff has identified strategic advantages and challenges. Advantages are those strengths and attributes that will enable the City to achieve the Strategic Objectives described later in this document. Challenges reflect those attributes that could impair the City’s ability to achieve the Strategic Objectives. Each of the challenges described below are reflected in one or more Strategic Objective so that the challenges will be addressed by staff in future budget proposals. Advantages: 1. A supportive and engaged community 2. A culture of excellence and continuous improvement driven by the City’s Vision, Mission and Values 3. Engaged and committed employees with a strong focus on customer service 4. Collaborative local partners, such as Poudre School District, CSU, local service providers, and primary employers 5. National recognition as a best practice community 6. Municipal ownership of four essential Utilities – Light & Power, Water, Wastewater and Stormwater 1 Packet Pg. 259 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 7 7. Strong revenue and City balance sheet, an Aaa Moody’s credit rating, and a diverse local economy Challenges: 1. Housing that is affordable to all income levels 2. Transportation and traffic issues 3. Balancing competing community desires and changing customer expectations 4. Embracing and cultivating diversity and inclusivity 5. Renewal of expiring taxes and updates to fees 6. Attracting, retaining and developing high-quality employees 7. Aging infrastructure and growth-related needs The Strategic Objectives associated with each Key Outcome Area are described in the following tables. The Strategic Objectives are not listed in priority order and it should not be interpreted that a Strategic Objective early in the list is of a greater priority than one later in the list. Subsequent sections of this document include bullet details below each Strategic Objective to provide additional context for the objective and its importantance. 1 Packet Pg. 260 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 8 Summary of Strategic Objectives Neighborhood Livability and Social Health 1.1 Improve access to quality housing that is affordable to a broad range of income levels 1.2 Collaborate with other agencies to address poverty issues and other identified high- priority human service needs, and to make homelessness rare, short-lived and non- recurring 1.3 Improve accessibility to City and community programs and services to low- and moderate-income populations 1.4 Co-create a more inclusive and equitable community that promotes unity and honors diversity 1.5 Foster positive and respectful neighbor relationships and open communication 1.6 Protect and preserve the quality of life in neighborhoods 1.7 Guide development through community planning, historic preservation, and efficient and effective development review 1.8 Evaluate the involuntary annexation of the Mulberry Corridor Culture and Recreation 2.1 Develop recreational and cultural programs with pricing and marketing strategies that drive value, attendance and cost recovery 2.2 Plan, design, implement and maintain the City's parks and trails systems 2.3 Provide enhanced opportunities for arts and culture throughout the City 2.4 Protect the health and longevity of the tree canopy Economic Health 3.1 Facilitate government and local partners to form an effective regional economic health group 3.2 Maintain and grow diverse employment opportunities 3.3 Enhance business engagement to address existing and emerging business needs 3.4 Foster infill and redevelopment that enhances the community 3.5 Maintain utility systems, services, infrastructure and predictable rates 3.6 Invest in utility infrastructure aligned with community development 3.7 Deploy reliable, high-speed internet services throughout the community 3.8 Secure a quiet zone along the Mason Corridor to reduce train noise 1 Packet Pg. 261 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 9 Environmental Health 4.1 Achieve Climate Action Plan (CAP) 2020 goals and continue progress toward the 2030 goals 4.2 Improve indoor and outdoor air quality 4.3 Achieve 2020 Energy Policy goals and work toward long-term net zero energy 4.4 Achieve the 2020 Road to Zero Waste goals and work toward the 2030 zero waste goals 4.5 Develop strategies to improve the community's climate resiliency 4.6 Provide a reliable, high-quality water supply 4.7 Continually improve environmental regulatory performance 4.8 Protect and enhance natural resources on City-owned properties and throughout the community 4.9 Sustain and improve the health of the Cache la Poudre River and its watershed 4.10 Expand the Natural Areas land portfolio while simultaneously maintaining existing lands and access to nature Safe Community 5.1 Improve community involvement, education and regional partnerships to increase the level of public trust and keep the community safe 5.2 Meet the expected level of core and specialized police services as the community grows 5.3 Partner with Poudre Fire Authority to provide high-quality fire prevention, community risk reduction and emergency response services 5.4 Improve emergency management and preparedness 5.5 Address water, wastewater and stormwater infrastructure needs for the protection of people, property and the environment 5.6 Optimize the use of data and technology to improve service, protect mission-critical infrastructure and enhance cybersecurity effectiveness 5.7 Reduce incidents of, and impacts from, disruptive behavior of the transient population 5.8 Improve security at City facilities and properties Transportation 6.1 Improve safety for all modes of travel 6.2 Manage traffic congestion and improve high-priority intersections 6.3 Improve transit availability and grow ridership 6.4 Support, enhance and accelerate I-25 improvements according to the multi-modal environmental impact statement 6.5 Improve aging and/or missing transportation infrastructure that serves Fort Collins 6.6 Maintain Level of Service ‘B’ for City streets and the current level of service for medians and associated infrastructure 1 Packet Pg. 262 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 10 6.7 Address parking needs Downtown, along the MAX corridor and in residential neighborhoods High Performing Government 7.1 Provide world-class municipal services to residents and businesses 7.2 Promote a values-driven organizational culture that maintains the public trust through ethical behavior and transparency 7.3 Broaden methods of community engagement with additional consideration to diverse backgrounds, languages and needs 7.4 Attract, retain, engage, develop and reward a diverse and competitive workforce to meet the needs of the community now and in the future 7.5 Foster a culture of safety and well-being across the City organization 7.6 Leverage data, technology, metrics and benchmarks to guide decisions, improve results, and enhance service delivery 7.7 Address revenue requirements to meet known and emerging needs 7.8 Maintain assets to reduce lifecycle costs while improving reliability and accessibility 7.9 Proactively influence policy and legislative development at all levels 1 Packet Pg. 263 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 11 Neighborhood Livability and Social Health Fort Collins provides a high-quality built environment, supports quality, diverse neighborhoods, and fosters the social health of the community. Fort Collins is a healthy and vibrant community with a goal to create a city where people want to live, work and play. The City is committed to creating a desirable urban environment that recognizes the importance of the form of the environment (e.g., community architecture, historic preservation and pedestrian-oriented environments) and preserving and protecting neighborhood character while ensuring a safe, beautiful and friendly experience for all residents and visitors. The City recognizes the importance of neighborhoods and actively seeks to preserve and support their vibrancy while diligently enforcing property maintenance codes. As the City grows and redevelops, the vision continues to be an overall average increase in density that fosters efficient land use; supports a mix of housing types integrated with activity centers and diverse businesses; increases the safety and efficiency of public utilities, streets, facilities and services; and accommodates multiple modes of travel (including vehicle, bus, bike and pedestrian). Development and growth are focused within the community’s designated Growth Management Area to protect natural resources and the regional landscape, encourage infill and redevelopment, and maximize the efficient use of public infrastructure. Alternative transportation modes and access to key health and human service facilities are a priority. Neighborhood Livability and Social Health also addresses challenges related to leading active lifestyles, and the accessibility of health and human service facilities for all segments of the community while protecting the character of neighborhoods. Neighborhood Livability and Social Health is related to human well-being and wellness, and to opportunities for residents to work together, to be self-sufficient, and to live, work and travel within the community. The lack of critical mental and behavioral health services in Larimer County has a direct impact on community residents, businesses and City services. Neighborhood Livability and Social Health must include providing appropriate facilities and services to support chronically homeless persons with a goal of leading them to pathways out of homelessness. Simultaneously, enforcement efforts must continue to prevent residents, travelers, and transients from displaying illegal or aggressive behaviors that diminish the quality of life in neighborhoods. Neighborhood Livability and Social Health includes: • A compact pattern of development within a well-defined community boundary and opportunities for redevelopment, revitalization and growth in targeted areas • Adequate and safe public facilities, services and infrastructure to serve existing development and new growth 1 Packet Pg. 264 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 12 • Cohesive, distinct, vibrant, safe and attractive neighborhoods • Vital and appealing transit-oriented activity centers and destinations throughout the city • Quality, accessible and affordable housing options for all household types and income levels • Preserving and enhancing historic resources • Opportunities to lead active and healthy lifestyles, as well as access to healthy, locally grown or produced food • Access to physical and mental/behavioral health treatment and services • Addressing the impact of increasing poverty, as well as increasing concerns about housing affordability and homelessness • A welcoming, inclusive community where all residents and visitors feel valued, safe and connected • Equal access to City services, amenities, and information for all neighborhoods • Enforcement of laws that diminish aggressive behaviors that affect neighborhood quality Definition & Descriptions 1.1 Improve access to quality housing that is affordable to a broad range of income levels. • In 2015 and 2017, residents identified housing affordability as a high priority during community outreach sessions. In the 2017 Community Survey, Fort Collins ranked 16 th out of 18 jurisdictions surveyed for “availability of affordable quality housing.” • The current rental market, with vacancy rates of less than 3 percent, is making it difficult for residents to live and work within Fort Collins. • To support people with low income levels, the City is helping to create 188 new affordable housing units per year, with a portion being dedicated to specific needs, such as veterans or individuals with disabilities. 1.2 Collaborate with other agencies to address poverty issues and other identified high-priority human service needs, and to make homelessness rare, short-lived and non-recurring. • The City’s core role has been, and continues to be, funding, policy development and partnerships for community human service agencies. • Multiple public and private organizations work to address and improve social, environmental and economic issues within the community and the region. • The social issues that human service agencies address are wide-ranging, complex and systemic. A strategic, collaborative approach applied to the City’s engagement with these partners will ensure programmatic effectiveness and efficiencies, eliminate redundancy and identify underserved areas. • Regional efforts to provide dedicated substance abuse and mental health facilities are being explored. 1 Packet Pg. 265 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 13 • Approximately 360 residents experience homelessness for six months or more at any given time in Fort Collins, and there continue to be gaps in the system to make homelessness rare, short-lived, and non-recurring. 1.3 Improve accessibility to City and community programs and services for low- and moderate-income populations. • As the cost of living in Fort Collins increases, low- and moderate-income households are struggling to afford participation in City events and services. • Income-qualified rate programs can mitigate the impact of utility rate increases for families and persons in needs. 1.4 Co-create a more inclusive and equitable community that promotes unity and honors diversity. • Shifting demographics are making the community and City organization increasingly diverse. • Programs that engage, celebrate and honor cultural diversity help the City better serve its constituents and workforce while also building capacity in the community to mitigate existing barriers to access and opportunity. • Immigrant communities have expressed persistent fear related to personal safety as well as uncertainty over national immigration policies and risk of exposure. • City infrastructure and facilities should be accessible to all community members. 1.5 Foster positive and respectful neighbor relationships and open communication. • Connected neighbors help identify neighborhood-level priorities and learn how to work together and/or with the City to address them. • Quality of life improves when neighbors have an understanding of how to productively manage conflict and allow for healthy disagreements. 1.6 Protect and preserve the quality of life in neighborhoods. • Access to nature and green infrastructure improves the integration of natural habitat with urban spaces. • Proactive, innovative and effective code enforcement processes are important aspects of attractive neighborhoods. • Safe and well-maintained sidewalks are important for residents to safely walk or bike to parks, schools and playgrounds. • Partnerships with public health and civic groups improve neighborhood safety, reduce graffiti, and prevent vandalism so neighborhoods are safe and clean. 1.7 Guide development through community planning, historic preservation, and efficient and effective development review. • Fort Collins’ population is expected to grow by 50 percent over the next 20 years, which will drive significant construction throughout the community. 1 Packet Pg. 266 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 14 • Processes shall be predictable and effectively manage growth consistent with City plans and goals. • Emphasis should be placed on preserving the iconic and architectural elements of the community, rather than solely based on age. • Neighborhood outreach and engagement helps the City to understand community expectations. 1.8 Evaluate the involuntary annexation of the Mulberry Corridor. • The required enclave will be closed in 2018, opening the possibility of future annexation. • When annexing new areas, land use planning can ensure quality redevelopment consistent with City Plan. • Large annexations will require additional investment in resources and infrastructure, as well as thoughtful and deliberate phasing. • Robust engagement of City and County residents and businesses is necessary for effective annexations. 1 Packet Pg. 267 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 15 Culture & Recreation Fort Collins provides diverse cultural and recreational amenities. Cultural and recreational opportunities are elemental to Fort Collins’ sense of place and help create a desirable community in which to live and play. Residents consistently place a high value on these programs and services, believing the City should continue its strong investment in these amenities. The City’s park and trail systems are also highly valued and heavily used. The planned buildout of the trail system is a high priority for residents and will create further connectivity across Fort Collins and throughout Northern Colorado. Additionally, the City believes that connecting residents to nature is critical to a high quality of life. Cultural and recreational facilities and programming provide residents opportunities to lead enriched and healthy lives, and support overall community wellness. Arts and culture are enjoyed by residents and visitors alike. Similarly, parks, trails and natural areas provide beautiful public spaces that foster physical activity and create opportunities for creativity, reflection and leisure. The quality of parks, trails and natural areas, as well as arts, culture and recreation programs and opportunities create a sense of pride among residents, while also drawing visitors and revenue into the City. In many respects these amenities define, and will continue to define, who we are as a community. Additionally, the robust urban tree canopy provides many other quality of life benefits and will be important to preserve and protect against natural and biological threats. These amenities have a direct link to Economic Health. Environmental Health is also improved through parks and trails providing access to nature, including the Cache la Poudre River and surrounding wildlife habitat. The City values stewardship of these resources. Providing diverse culture and recreation amenities includes: • Ensuring the legacy of Fort Collins’ parks, trails, natural areas, and cultural and recreational facilities for future generations • Providing a wide variety of high-quality recreation services and cultural opportunities • Creating an interconnected regional and local trail network of parks and accessible recreational facilities • Creating and preserving opportunities and spaces where residents can easily access nature • Continuing a strong focus on exceptional stewardship and ecologically sound and sustainable operations • Protecting and preserving the City’s tree canopy 1 Packet Pg. 268 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 16 Definition & Descriptions 2.1 Develop recreational and cultural programs with pricing and marketing strategies that drive value, attendance and cost recovery. • Diverse programs and opportunities should be maintained in addition to an awareness of changing community desires. • The City desires a high degree of participation in all programs offered. • Fee structures based on demand, alternatives and affordability help to improve program self-sufficiency. • Fort Collins currently lacks quality regional sports venues where competitive leagues can hold their state or regional tournaments. 2.2 Plan, design, implement and maintain the City’s parks and trail systems. • Trails have been identified by residents as one of the highest-priority amenities provided by the City. • As the City’s parks age, additional resources will be needed to make necessary improvements and updates to keep parks a strong neighborhood amenity. • Considering alternatives and non-traditional approaches could help accelerate completion of the trail system. 2.3 Provide enhanced opportunities for arts and culture throughout the City. • Through the Lincoln Center, Gardens on Spring Creek, Museum of Discovery and other cultural services, the City provides programs and services to the community beyond traditional parks and recreation centers. • The City’s cultural heritage includes the community’s agricultural roots, its strong commitment to enhancing access to nature, and preservation of open spaces. • Artistic and cultural opportunities are essential to a vibrant and creative community. • The City intentionally leverages partnerships with other community arts and culture organizations to contribute to a strong sense of place. • Cable communications and partnerships with the local public access television provider may help foster arts and cultural opportunities. 2.4 Protect the health and longevity of the tree canopy. • Emerald Ash Borer poses a threat to up to 33 percent of the urban canopy. • Priority ash trees can be saved through preventative action and residential losses may be mitigated through education and shadow planting efforts. • Pruning and routine maintenance can extend the life of mature trees and prevent safety issues from arising. • The Emerald Ash Borer will create an abnormal amount of waste in the way of dead trees and lumber that may inundate the landfill and other disposal sites. 1 Packet Pg. 269 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 17 Economic Health Fort Collins promotes a healthy, sustainable economy reflecting community values. The City intentionally uses the term “Economic Health” to describe the community’s engagement with the economy. By referring to “health” rather than “development,” the City emphasizes its commitment to the overall soundness and long-term vitality of the local economy. This means an economy where residents can find employment and afford to live in the community; businesses are able and encouraged to start, remain and expand in the community; and everyone can expect quality City services and sustainable, attractive infrastructure. To achieve these outcomes, the City creates an atmosphere where businesses that align with community values thrive and focuses on retaining, expanding, incubating and, lastly, attracting new businesses. These efforts focus on emerging and established Targeted Industry Sectors and Clusters including Clean Energy, Water Innovation, Bioscience, Technology, Uniquely Fort Collins, Local Food, Advanced Manufacturing and Healthcare. Priorities for sustaining Economic Health are: engaging existing businesses to ensure an environment conducive to success, maintaining the City’s role as a regional economic center, continuing collaboration with CSU and other regional participants, and supporting cultural, natural and community amenities. In addition, the City and businesses prosper when a skilled workforce meets the needs of local employers and fruitful partnerships are created with other economic development organizations. The Northern Colorado Regional Airport is an important community asset that can enhance the economic activity within the community. The City recognizes the business community as partners in achieving Economic Health and reaches out to listen to and understand their needs and emerging issues. This engagement provides focus for developing programs and policies that encourage retention and expansion of existing small and medium-sized businesses. Business innovation is encouraged and the City engages as a partner in this innovation through the City as a Platform and Smart Cities frameworks. Regular business engagement provides direction to the City’s efforts to continuously improve the efficient and transparent delivery of services, including development review, permitting, infrastructure construction, etc. New opportunities and challenges exist related to adequate technological infrastructure designed to support a knowledge-based economy and employment competition. Numerous prospects are emerging for redevelopment and infill. Priorities include efforts to foster entrepreneurship, grow and attract primary employers, remain a retirement and tourism destination, and support and strengthen existing businesses. A healthy and resilient economy includes: • Diverse jobs that enable residents and businesses to thrive • Innovative and entrepreneurial atmosphere that builds new and creative industries 1 Packet Pg. 270 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 18 • Strong partnership and collaboration with the private sector, educational institutions and other organizations • Comprehensive quality infrastructure that supports businesses • Balance between the built and natural environments • Engagement with local businesses to understand and address their needs Definition & Descriptions 3.1 Facilitate government and local partners to form an effective regional economic health group. • The region benefits from and has multiple organizations working to improve economic conditions including CSU, Rocky Mountain Innosphere (RMI), Northern Colorado Economic Alliance (NCEA) and various cluster organizations. • The region is currently under-represented at the regional and national level. Prospects and leads previously handled by the Northern Colorado Economic Development Corporation (NCEDC) are now handled independently by various municipalities and organizations. • Coordination of regional development activities with national representation is needed to focus on retention, expansion, incubation and attraction. • Collaboration should include regional and global partners. 3.2 Maintain and grow diverse employment opportunities. • Currently, approximately 70 percent of the jobs in Fort Collins require a high school degree or less and 75 percent of the labor force has some college or a college degree. • The skills/education to job need mismatch makes it increasingly difficult for employers to meet their labor needs. • Projections for Fort Collins and Larimer County anticipate the creation of 28,000 new jobs in the next five years, which will outstrip worker growth and exasperate the skills/education to job mismatch. • Although the overall supply of employment-zoned land appears sufficient to meet long-term demand, its readiness for development may constrain the community’s ability to create employment opportunities. 3.3 Enhance business engagement to address existing and emerging business needs. • A business customer segmentation and analysis of each segment’s needs is necessary to guide program and initiative development. • A process for assessing the satisfaction, dissatisfaction and engagement of business customers is needed. • A consistent customer experience across the organization and for all business segments is needed. 1 Packet Pg. 271 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 19 • Improvement in select current service delivery systems (e.g., Development Review, Permitting, etc.) is needed to provide efficient and transparent services to all business customers. 3.4 Foster infill and redevelopment that enhances the community. • Buildout within the City’s development boundaries is expected over the next 20 to 30 years. Growth will be denser and taller than historical norms and additional infrastructure will be needed to support remaining open field development. • Infill developments are met with significant community resistance to higher density and heights, requiring a high level of stakeholder engagement. • Infill development should enhance and preserve the character of existing neighborhoods while allowing taller buildings in appropriate character subdistricts while maximizing compatibility through appropriate design. • Fort Collins has many unique features that need to be preserved and enhanced. 3.5 Maintain utility systems, services, infrastructure and predictable rates. • Low energy costs and high reliability provide an advantage in attracting and retaining energy-intensive industries. Maintaining the system reliability and cost advantage is important to retaining existing primary employers. • The underground system (electric, water and wastewater) is aging and will require increased maintenance and replacement to maintain the current system reliability. • Significant stormwater system improvements are planned but are not funded. • Maintain cost of service rate structures for utility customers that are consistent with environmental goals. • Design and maintain an electricity distribution infrastructure to facilitate a diverse, efficient, economical, reliable, clean and secure transition to higher levels of renewable energy sources. 3.6 Invest in utility infrastructure aligned with community development. • The population within the GMA is expected to grow from the current 170,000 to an estimated 255,000 by 2040. • Water storage capacity is needed to ensure water rights can be fully utilized to meet future demand and drought management needs. • New infrastructure is needed to deliver services to meet the needs of future growth in areas such as the Mulberry Corridor and northeast Fort Collins. 3.7 Deploy reliable, high-speed internet services throughout the community. • Voters approved a charter modification to allow the City to provide telecommunication services as part of the current Light & Power utility. • Voters also supported the issuance of up to $150M of debt to support the implementation of high-speed internet and associated services (video & phone). 1 Packet Pg. 272 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 20 • The creation of a new internet utility service will require significant organizational effort and require prioritization of activities during the start-up phase. • High-speed internet service throughout the community will support economic vitality, quality of life and governmental operations, and will be leveraged to facilitate Smart City goals. 3.8 Secure a quiet zone along the Mason Corridor to reduce train noise. • Businesses and residents in proximity of the Mason Corridor are negatively impacted by train horn noise. • Work with the Federal Railroad Administration to identify cost-effective solutions. • Noise is impeding development along the Mason Corridor. 1 Packet Pg. 273 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 21 Environmental Health Fort Collins promotes, protects and enhances a healthy and sustainable environment. For decades, the City of Fort Collins has led the way in innovative and sustainable environmental programs, such as watershed stewardship, water conservation, low- impact development stormwater management, and energy policies. Additional examples include the City’s natural areas system, Cache la Poudre River restoration, waste reduction programs, air quality and emissions policies, climate action planning, and green building standards. The City has set some of the most aspirational goals in the country for its Climate Action Plan (CAP) to reduce its greenhouse gas emissions, including carbon neutrality by 2050. The community is working to develop individual strategies for achieving those goals in such areas as waste reduction, transportation, energy use reduction and the green built environment. Climate change poses an increasingly real and serious threat to the world at large and to the quality of life we value in Fort Collins. Fort Collins Utilities plays a critical role in environmental stewardship by protecting the watershed and meeting all regulatory standards, as do other utility districts who provide sanitary sewer and water service to Fort Collins residents. Fort Collins Utilities supports innovative programs that go beyond compliance, promoting energy and water conservation, efficiency and clean electricity sources. The City’s efforts to conserve natural areas are a core part of Fort Collins’ identity and culture. The program has conserved 44,000 acres since its inception, and continues to conserve land while providing an increased emphasis on stewardship, such as habitat restoration and visitor amenities. Current land conservation efforts are focused on local, foothills and community separator areas. With regional and global partners, Fort Collins is a leader in implementing policies and programs that engender a more economically efficient, successful and resilient community, while reducing local climate change impacts. A healthy and sustainable environment includes: • Efforts to meet CAP goals and reduce greenhouse gas emissions • Healthy watersheds and best practice stormwater management • A sustainable, high-quality water supply • Conserving resources, including energy and water, and cultivating a healthy ecosystem • Careful stewardship of open lands and natural areas • A comprehensive and connected system of natural areas and open lands • Partnerships with local, regional, state and national affiliates to achieve desired goals and outcomes 1 Packet Pg. 274 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 22 • Integrating renewable energy technologies for the electric grid • Monitoring local and regional air quality and supporting programs that improve air quality, such as fugitive dust control measures • Solid waste reduction and diversion • Efforts to encourage and regulate best practices in outdoor lighting to protect the night sky Definition & Descriptions 4.1 Achieve Climate Action Plan (CAP) 2020 goals and continue progress toward the 2030 goals. • Eighty percent of residents support the City engaging in climate action, and the City can support ways to engage and empower residents, businesses and institutions with opportunities for sustainable living practices. • Emission reduction strategies to meet greenhouse gas reduction goals are outlined in the CAP Framework, including strategies for buildings, advanced mobility, energy supply and delivery, and waste reduction. • The community and city organization’s 2030 climate goal of an 80% reduction below 2005 levels will require a systems approach. 4.2 Improve indoor and outdoor air quality. • Fort Collins’ ground-level summertime ozone levels continue to be among the highest along the Front Range. • Surveys indicate 21-32 percent of Fort Collins households have a member suffering from respiratory disease. • Indoor air quality is typically more than 70 percent worse than outdoor air, and 70 percent of Fort Collins’ buildings have high radon levels. 4.3 Achieve 2020 Energy Policy goals and work toward long-term net zero energy. • Existing buildings are responsible for more than 80 percent of electricity and natural gas use, accounting for two-thirds of Fort Collins’ greenhouse gas emissions, and costing around $150M per year to operate. Significant opportunities exist through efficiency and conservation (the most cost-effective approach) to reduce impacts. • Alignment with Platte River Power Authority communities is needed to support additional use of renewable energy. Additional education, training, regulations and incentives are needed to address and achieve net zero energy goals. • Generation and electric distribution systems should meet environmental goals. 4.4 Achieve the 2020 Road to Zero Waste goals and work toward the 2030 zero waste goals. • Fort Collins currently diverts about 51 percent of its waste stream, and the majority of what is sent to landfills could be recycled or composted. 1 Packet Pg. 275 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 23 • Larimer County Landfill is forecast to reach capacity in 2025. Upon closure of the landfill, costs will rise for waste disposal in the Fort Collins community (and for the City organization). Alternatives to landfilling will become increasingly important to help maintain affordability. • Strategies for reducing waste, recycling, and composting more of the community’s discards are critical for achieving Council-adopted goals for Climate Action and the Road to Zero Waste Plan, as well as municipal sustainability. • The North Front Range Wasteshed Coalition (comprised of the Cities of Fort Collins and Loveland, Larimer County, and the Town of Estes Park) is working with the regional community to create new infrastructure and policies to support responsible, cost-effective waste management and resource recovery in Northern Colorado. 4.5 Develop strategies to improve the community's climate resiliency. • Communities in the Intermountain West are particularly vulnerable to increased temperatures, reduced snowpack, threats to water quality, increased storm severity, natural hazards and threats to human health. • Public health and safety concerns, negative economic impacts and resource constraints may be a result of a changing climate. • Support programs that include ongoing monitoring of climate research and evolving climate modeling are necessary to assist in future course corrections and additional strategy identification. 4.6 Provide a reliable, high-quality water supply. • The watershed acts as a primary water treatment facility, so monitoring and protecting the watershed and focusing on long-term storage capability is critical. • Key local industries rely on a high-quality and reliable water resource. • While the City’s water consumption per capita has declined by approximately 25 percent over the past 10 years, additional stress is placed on water resources due to growth, climate change and lack of storage. • Water quality monitoring programs within the urban and lower watersheds support long-term environmental objectives and beneficial uses of local waterways. • Balancing water supply and demand is necessary in the face of a changing climate and increasing population, ensuring it is available long term and during times of drought. 4.7 Continually improve environmental regulatory performance. • Wastewater infrastructure improvements are required to meet changing and more stringent state regulations and permit thresholds. Specifically, improvements need to be implemented to meet regulations for nutrients, metals, temperature and ammonia while recognizing the need to address Climate Action Plan goals. 1 Packet Pg. 276 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 24 4.8 Protect and enhance natural resources on City-owned properties and throughout the community. • Continue efforts to conserve and restore land that provides habitat and biological diversity, public access via trails, buffers that that provide separation from neighboring communities, scenic vistas, opportunities for environmental education and watchable wildlife, and conservation of agricultural lands. • A focus on Nature in the City ensures that as the community grows to its build- out population, residents of all abilities have access to high-quality, natural spaces close to where they live and work. • Development review and regulations are needed to require minimum buffers, work to minimize impacts, protect the night sky, provide guidance, and require mitigation to conserve and enhance natural resources and wildlife habitats. 4.9 Sustain and improve the health of the Cache la Poudre River and its watershed. • The Cache la Poudre River has multiple and, at times, competing demands from various users. • The Cache la Poudre River is a natural amenity and ecosystem to be carefully nurtured and maintained. • The City’s urban streams have been degraded by agriculture and urban development. • Maintaining river health is dependent on partnerships with local, regional and national organizations that focus on local and regional investments. 4.10 Expand the Natural Areas land portfolio while simultaneously maintaining existing lands and access to nature. • Fort Collins enjoys a unique appeal due to open spaces, access to mountains, parks and trail systems, and an individual identity separate from neighboring communities. • The City’s open space lands and trail network are critical to reaching goals to increase responsible access to nature. • As Natural Areas experience more visits, challenges arise including how best to preserve the assets for future generations. 1 Packet Pg. 277 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 25 Safe Community Fort Collins provides a safe place to live, work, learn and play. The City of Fort Collins strives to be a safe and healthy place to live, work, learn and play. Safety and security are important aspects of a sustainable community as they help shape its appeal, viability, productivity and economic stability. The use of technology to improve investigative techniques and communication is important, and with increased dependence on technology, cybersecurity has become a high priority. Ensuring that Fort Collins is a safe community is addressed by many services and programs provided by the City and its partners. Residents often identify immediate actions from Police Services and Poudre Fire Authority as key contributors to their sense of safety. However, the definition of a safe community is broader than emergency responsiveness. It also extends to the City’s stormwater systems that are founded on best management practices and long-term planning. Safeguarding the community’s infrastructure through design, building regulations and inspections is also essential to ensuring a safe community. Key components of community education include prevention and preparedness, regulations and infrastructure investment. The City’s Emergency Management system and many regional, state and federal partners work to minimize and effectively respond to emergency situations. A safe and healthy community includes: • A safe, non-threatening city in which to live, work, learn, and play • Proactive and skilled police and fire services • Safe, reliable and best practice floodplain management • An active emergency management system focused on prevention, preparedness and recovery with key partnerships in place to effectively respond to emergency situations Definition & Descriptions 5.1. Improve community involvement, education and regional partnerships to increase the level of public trust and keep the community safe. • Local and regional coordination is essential to a safe community so that all emergency response teams are aligned. • Local, regional and federal resources should be maximized to address safety issues. • Partnerships should continue to support key enforcement and education programs such as animal control, mental health, substance abuse, detoxification, victim assistance, youth programs, bike safety, county jail and programs to reduce repeat crimes. 1 Packet Pg. 278 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 26 • Continue public-private partnerships and engaging the community to address community safety and build community pride. 5.2. Meet the expected level of core and specialized police services as the community grows. • As the community reaches full buildout and a population of approximately 255,000, the type and volume of crimes and community needs will change, requiring additional police resources and skills to maintain and increase community safety. • The police industry is changing, with a greater number of calls requiring specialized training to deal with mental and behavioral health issues. • The use of technology, such as body-worn cameras, and training related to the appropriate use of force helps maintain a high level of transparency and public credibility. • To meet community expectations, Police Services needs to be nimble in responding to emerging needs, which include bike patrol, party enforcement and others. 5.3. Partner with Poudre Fire Authority to provide high-quality fire prevention, community risk reduction and emergency response services. • When a fire breaks out, the goal is to contain it within the room of origin. To enhance public safety, the goal is to increase containment in the room of origin to 85 percent. • Fast response time is crucial to containing fire. PFA’s goal is to be on scene 80 percent of the time within 6 minutes and 20 seconds. • Public awareness, including school programs, community outreach and social media campaigns, supports fire prevention. • Development review services ensure that new construction, redevelopment, and building activity are consistent with the International Fire Code. • The community's demand for Emergency Medical Services continues to grow rapidly, challenging PFA to address demand growth through alternative response models and public education. 5.4. Improve emergency management and preparedness. • The City’s Emergency Management Plan outlines the Citywide emergency response and recovery plans for all hazards and calls for ongoing training. • All City departments should have Continuity of Operations (COOP) plans that further develop the appropriate documentation and understanding of how to respond to an emergency. • Emergency planning, preparation and training should leverage federal and state resources and be done in collaboration with regional efforts. • The current operational structure of having the emergency manager housed within Poudre Fire Authority, rather than the City, creates communication and coordination challenges. Best practice research demonstrates that alternative models could enhance service. 1 Packet Pg. 279 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 27 5.5. Address water, wastewater and stormwater infrastructure needs for the protection of people, property and the environment. • Approximately 1,100 structures are in the floodplain due to inadequate stormwater infrastructure. • Thirty-three miles of water main are more than 80 years old and 12.5 miles are more than 100 years old. As water mains age, the reliability of the system decreases. • Twenty miles of wastewater main are more than 100 years old, and 12 percent of wastewater mains have a condition rating of severe because of cracking, roots or offset joints. 5.6. Optimize the use of data and technology to improve service, protect mission- critical infrastructure and enhance cybersecurity effectiveness. • Cybersecurity is increasingly important to the protection of the City’s assets and information as well as the protection of customer privacy. • Cyber audits and awareness training are a critical component of ensuring the City’s security. • Many City services are reliant on technology for the continuity of core operations. Additionally, technology can improve the effectiveness and efficiency of various services across the City. 5.7. Reduce incidents of, and impacts from, disruptive behavior of the transient population. • Fort Collins has experienced an increase in disruptive behaviors, causing numerous challenges and frustration among Downtown visitors, business owners and residents. • Increasingly, Police, Natural Areas and Parks resources are consumed by transient issues, reducing the level of service provided to other residents. • While focused attention Downtown has led to decreasing disruptive transient behavior in that area, Midtown, the Mason Corridor, the Harmony Corridor and Campus West have all experienced increased transient activity. • Ongoing attention and creative approaches to appropriately balance compassion and consequences are needed. 5.8. Improve security at City facilities and properties. • The City has experienced an increase in security-related incidents happening at Municipal Court that require police assistance. • Security controls for City facilities are managed by multiple systems, and best practices point to one centralized system as most effective. • Perception of safety of Transfort, Parks and Natural Areas has a high impact on residents’ use and enjoyment of these services. 1 Packet Pg. 280 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 28 Transportation Fort Collins provides safe and reliable multi-modal travel to, from and throughout the City. The transportation system is a key component for nearly all aspects of the City of Fort Collins. The system provides the connecting fabric among residences, employment, schools and shopping. It is critical for economic success and commerce, interconnected with land use, and is impactful to Climate Action Plan and healthy living goals. The success of a quality-built and well-functioning multi-modal system is a community differentiator and reflected in quality-of-life performance measures. The City uses data and analysis to develop and maintain a safe and reliable multi-modal transportation network. It addresses gaps within the transportation network and promotes biking and walkability throughout the community. Priority will be given to managing and, where possible, reducing congestion and improving safety through physical infrastructure improvements, use of innovative technology and demand reduction. The City’s existing infrastructure will be highly functioning and well maintained. The systems should be complete and designed to provide accessibility by offering a variety of effective, efficient, complete, and safe transportation choices for all users. I-25 is a vital connection among Fort Collins and its regional partners. Its function and reliability is critical to the Northern Colorado region. Allocation of roadway width, including reshaping streets to support safety and promote a mix of modes, remains a priority. Street design that blends transportation needs with social and environmental amenities creates a sense of place in the community. A transit system that is efficient and productive is a priority. Technology will be leveraged to provide innovative sources of information concerning traffic, congestion and transit options. Transportation operations concentrate on reducing congestion, improving air quality and improving safety for all modes of travel. A connected and mobile community includes: • Land use and transportation that is fully integrated, both locally and regionally, to create an affordable, accessible, low-energy, low-impact and efficient transportation system • Multiple mode choices for safe, affordable, easy and convenient travel • A transportation system that provides safe, reliable, convenient and effective vehicular mobility and access • Travel infrastructure that is high quality and reliable, as well as recognized as world class by residents, visitors and peers • Capacity and systems for effective traffic flow and minimal congestion • People who are aware of the impact their travel choices have on the transportation system, the environment and the community 1 Packet Pg. 281 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 29 • Support for and implementation of emerging trends such as electrification of the vehicle fleet, connected vehicles, adaptive signal technology, etc. • Infrastructure and technology to address and mitigate the impact of train delays Definition & Descriptions 6.1 Improve safety for all modes of travel. • Appropriate programs, policies, infrastructure improvements (e.g., accessible sidewalks and safety-conscious intersection design) and educational resources will work to reduce the overall number and severity of traffic accidents. • Community awareness and education regarding collisions involving vulnerable road users including pedestrians, bicyclists and motorcyclists is a focus. • Quality infrastructure continues to be a focus, including safe, accessible, well- functioning, high-quality streets, bikeways, sidewalks and trails. 6.2 Manage traffic congestion and improve high-priority intersections. • Specific infrastructure projects (such as intersections) to improve safety, efficiency, and reliability can have significant positive impacts. Project identification is through a data-driven approach and previously completed prioritization studies. • Continued focus on efforts to increase bicycling throughout the city will have benefits to other modes of travel. • Demand management strategies can be effective in reducing traffic congestion and require a coordinated approach that evaluates the entire transportation system. • Technology should be leveraged to maximize system capacity and efficiency. • The City will work to reduce delays associated with freight-rail lines. 6.3 Improve transit availability and grow ridership. • A fully functioning transit system requires a level of service that allows the rider to move throughout the city in a timely manner and works seamlessly with other modes of travel. • Service levels will focus on areas of greatest ridership demand and productivity, in accordance with the transit policies. • Recent expansions of service require work to optimize and improve service. Proposed expansion of service requires strategic alignment, community dialog, funding and implementation plans. 6.4 Support, enhance and accelerate I-25 improvements according to the multi- modal environmental impact statement. • Efforts should be focused on expanding the I-25 corridor from Highway 402 to Highway 66 via collaboration with regional, state and federal partners. • Regional partners – Larimer County, Weld County, Town of Berthoud, Town of Johnstown, City of Loveland, Town of Timnath, Town of Estes Park, Town of 1 Packet Pg. 282 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 30 Windsor, Town of Wellington – and private-sector investors are contributing $55M toward the Colorado Department of Transportation project to add express lanes from Johnstown to Fort Collins along I-25. • Improvements to bridges, as well as pedestrian and bicycle access under I-25, are key design elements that will help enable regional alternative modes of transportation to safely cross the busy thoroughfare. 6.5 Improve aging and/or missing transportation infrastructure that serves Fort Collins. • The northeast quadrant of Fort Collins is the last major quadrant of the City’s Growth Management Area that remains largely undeveloped. • The lack of transportation and utility infrastructure in the northeast quadrant (some requiring significant investment) limits opportunities for affordable housing and business development that would meet the same quality and standards as the rest of the community. • Street maintenance and the infrastructure of intersections and pedestrian facilities are a high priority for the Fort Collins community. • The City has a significant number of bridges, culverts and irrigation ditch crossings that are in need of repair. • Partnerships and innovative financing strategies will be needed to address infrastructure deficiencies. 6.6 Maintain Level of Service ‘B’ for City streets and the current level of service for medians and associated infrastructure. • The cost of infrastructure maintenance continues to increase rapidly along the Front Range. • Street maintenance is highly reliant on sunsetting revenue streams; although the ¼-cent dedicated sales tax was renewed by voters through 2025, the Keep Fort Collins Great sales tax generates 50 percent of street maintenance funding and that tax is scheduled to sunset at the end of 2020. • Innovative technology solutions may reduce ongoing costs. • Desired aesthetic components (e.g., medians) have an impact on project implementation and increase ongoing maintenance costs. 6.7 Address parking needs Downtown, along the MAX corridor and in residential neighborhoods. • Parking at key locations maximizes the effectiveness of integrated transit, bicycle and pedestrian solutions. • Access to convenient parking for people of all abilities is an important consideration. • Successful implementation of transportation demand management strategies should reduce automotive congestion and the increasing need for associated parking. 1 Packet Pg. 283 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 31 High Performing Government Fort Collins exemplifies an efficient, innovative, transparent, effective and collaborative city government. A high-performing government delivers services desired by the community through sound financial management, transparent and collaborative decision-making, various communication methods, and efficient and effective project management. To achieve this, the City attracts and employs high-caliber employees, retains its workforce through development and growth opportunities, and promotes intelligent risk-taking to address increasingly complex challenges. The City’s vision, mission and values are reinforced at every level of the organization and guide its culture. Exceptional customer service that is responsive to the needs of residents and businesses is crucial in every interaction among the City and all members of the community. The City values community engagement and involvement in the planning and decision- making process. It also collaborates and problem-solves with adjacent municipalities, CSU, school districts, Larimer County, special districts, local organizations and interested individuals. Core processes of leadership, strategic planning, budgeting, organizational development and human resources are aligned to develop an organization that listens to and engages the public, continuously delivers high-quality services to the community, facilitates high performance and generates trust in and transparency of City business. The City of Fort Collins uses a systems approach to apply economic, environmental and social lenses to decision-making. The City is also committed to continuous improvement and performance excellence. Data from surveys, performance metrics, operations, engagement events and face-to-face interactions are key to decision-making and pursuing strategic opportunities for improvement. The City budget reflects community values, challenges and opportunities. Public involvement and a transparent government are cornerstones of a high-performing community. Communities with actively involved residents are more satisfied and contribute greater benefit to the community as a whole. Engaged communities strive to be inclusive and equitable for all. A high-performing government includes: • Effective and efficient local governance where all community voices are valued • Fiscal sustainability and transparency • A collaborative and community-based approach to problem solving • Core processes that are consistently used across the organization • A high-quality workforce that strives for continuous improvement in all areas • A systems approach, driven by data, to effectively solve problems, creatively pursue opportunities for improvement and develop innovative solutions 1 Packet Pg. 284 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 32 • Attracting, developing and retaining an ethical and diverse workforce who are the best and brightest in their fields • Citywide strategies and standards for inclusive civic engagement Definition & Descriptions 1. Provide world-class municipal services to residents and businesses. • Delivering world-class services provides a platform for co-creation that enables residents, businesses and non-profit agencies to help enhance Fort Collins and solve challenging community issues. • The City continues to implement systems and processes that improve services and resident satisfaction, as consistent with the City’s performance excellence journey. • The City strives to meet the needs of the majority of community members. Regulation, stewardship, voter-driven actions and other factors may dictate circumstances in which the City is unable to satisfy some residents and businesses. 7.2 Promote a values-driven organizational culture that maintains the public trust through ethical behavior and transparency. • The organization places a strong value on maintaining the public trust and has articulated high expectations regarding transparency. • The City continues to focus on fostering a culture of ethical behavior and embedding core values into the culture to reinforce accountability. • Balancing the social, economic and environmental health of the community is critical to ensuring long-term sustainability of City services and resident satisfaction. 7.3 Broaden methods of community engagement with additional consideration to diverse backgrounds, languages and needs. • The City’s Public Engagement Strategic Plan focuses on fostering an engaged community, equipping staff to successfully lead public engagement projects, prioritizing inclusivity, and ensuring accountability and excellence in community engagement. • Fort Collins has a diverse mix of residents who desire meaningful engagement, trust and regular communication with their local government. • The communication landscape is rapidly changing. Social media use has increased by 21 percent globally since 2015, meaning the City needs to continue to reimagine community engagement to reach the entire community. 1 Packet Pg. 285 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 33 7.4 Attract, retain, engage, develop and reward a diverse and competitive workforce to meet the needs of the community now and in the future. • Cost of living increases, anticipated retirement of City employees, and projected growth in the regional population increase the challenges in the region and for the City related to talent management. • The City organization has a need to develop diverse talent pools and to increase diversity in its leadership pipeline. • A diverse workforce leads to increased innovation, productivity and creativity. Current gaps within the City organization hinder its ability to fully access the breadth and depth of talent represented by community members. • The City relies heavily on a dedicated group of volunteers to assist the workforce in delivering world-class services. Further recognition of the role volunteers play in supporting the City workforce can improve service delivery. 7.5 Foster a culture of safety and well-being across the City organization. • The City’s safety culture is one of prevention, education, safe design principles and collaborative partnerships with City Wellness. • The City’s Total Recordable Injury Rate (TRIR) and Days Away Restricted or Transferred (DART) case rates have improved significantly over the past two years, but significant progress remains necessary to reach world-class levels. • The City recognizes a healthy workforce reduces costs and is an important part of recruiting talent. 7.6 Leverage data, technology, metrics and benchmarks to guide decisions, improve results, and enhance service delivery. • Optimize the use of technology to enhance evidence-based decision-making. As large data sets become more readily available for analysis, the City needs to evolve its business practices and use of technology to utilize that data to provide improved services to the community. • Significant progress has been made in defining appropriate metrics to track progress and success in achieving the City’s Strategic Outcomes, objectives and departmental goals. Additional work is needed to identify benchmarks, which help to identify world-class performance levels from regional, national and global comparisons. • Integrating advanced information and Internet of Things technologies to help manage key infrastructure, public health and safety systems can produce better outcomes for residents and businesses. 7.7 Address revenue requirements to meet known and emerging needs. • The Keep Fort Collins Great tax sunsets in 2020. This tax provides close to $30M in revenue annually to support services that residents have come to rely on. Continuation of similar funding will be critical to the ongoing delivery of existing service levels. • Various areas across the City lack funding for enhanced and replacement capital investments, including transportation infrastructure, transit, Golf, Parks, etc. 1 Packet Pg. 286 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 34 7.8 Maintain assets to reduce lifecycle costs while improving reliability and accessibility. • As City assets age, renewal and replacement is critical to maintaining the City’s infrastructure. • Tools and systems that support capacity planning and capital asset needs, monitor asset life and condition, and schedule repairs (based on optimal asset lifecycle costs estimates) may improve the effectiveness of asset management. 7.9 Proactively influence policy and legislative development at all levels. • The City plays a critical role in influencing local, state and federal policy that impacts its ability to achieve Key Outcomes. • Proactive influence of other government policy and legislation can help ensure a workable outcome for the City and its residents. • Policy decisions at other levels of government result in sometimes burdensome compliance requirements that require additional human capital as well as funding solutions to ensure legal compliance. 1 Packet Pg. 287 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 35 Appendix A: Performance Measures The City of Fort Collins is committed to being a data-driven organization. Using quantifiable data and analysis, the City tracks and measures success in achieving the Key Outcomes and Strategic Objectives defined in this plan. This includes identifying appropriate metrics related to both Key Outcomes and Strategic Objectives, establishing appropriate targets for each of these metrics, tracking the actual performance of each metric over time, and regularly reviewing and discussing the performance. Community Dashboard The City’s focus on tying metrics to specific Outcomes began in 2013. Staff, working with City Council, developed the Community Dashboard where each of the seven Outcome Areas has four to seven performance metrics that track, at a high level, the City’s progress in achieving the desired Outcome. Every measure on the dashboard is measured against a target. The Community Dashboard is updated quarterly and can be found online at fcgov.com/dashboard. Results as of Q4 2017 1 Packet Pg. 288 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 36 Neighborhood Livability and Social Health Culture and Recreation 1 Packet Pg. 289 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 37 Economic Health 1 Packet Pg. 290 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 38 Environmental Health 1 Packet Pg. 291 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 39 Safe Community Transportation 1 Packet Pg. 292 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 40 High Performing Government 1 Packet Pg. 293 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 41 Strategic Objective Metrics (Strategy Maps) To further enhance the use of metrics, Strategy Maps have been created that tie specific metrics to each of the Strategic Objectives within the City’s Strategic Plan. This is an executive management tool that is used to track organizational performance. It provides insight into the City’s progress of achieving the Strategic Objectives, which will then help achieve the Outcomes. Where possible, three to four metrics have been assigned to each Strategic Objective; these metrics are treated similarly to the Community Dashboard metrics. This includes identifying appropriate metrics related to both Key Outcomes and Strategic Objectives, establishing appropriate targets for each of these metrics, tracking the actual performance of each metric over time, and regularly reviewing and discussing the performance. The metrics associated with each Strategic Objective may change over time as individual metrics are improved or replaced with more meaningful ones. Executive-level reviews occur monthly in meetings with the entire executive team where the progress on the metrics is discussed. Underperforming metrics require action plans that indicate organizational efforts to improve the performance of those metrics. 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 1.1 Improve access to quality housing that is affordable to a broad range of income levels NLSH 3. Affordable Housing Inventory NLSH 4. Fort Collins' Housing Opportunity Index (HOI) compared to western states region HOI 1.2 Collaborate with other agencies to address poverty issues and other identified high-priority human service needs, and to make homelessness rare, short-lived and non-recurring NLSH 39. Winter Point in Time Count of Homeless Population NLSH 84. Human Service Funding Portfolio NLSH 85. Human Service Client Impact 1.3 Improve accessibility to City and community programs and services to low- and moderate-income populations NLSH 37. Rebate Program Participation CR 93. Recreation Programs - Cumulative number of scans for low-income reduced fee passes CR 94. Recreation Programs - Cumulative number of activity enrollments for low- 1.4 Co-create a more inclusive and equitable community that promotes unity and honors diversity NLSH 81. Boards and Commissions Diversity Index NLSH 61. % of citizens responding very good/good - Fort Collins as a place of community acceptance of all people 1.5 Foster positive and respectful neighbor relationships and open communication Metrics still being evaluated: NEW: # of participants in Restorative Justice NEW: % of mediation cases with agreeable resolutions compared to total NEW: # of neighborhood participating in the Neighborhood Connections Program NEW: # of graduates from the Neighborhood Leadership Program 1.6 Protect and preserve the quality of life in neighborhoods NLSH 1. Voluntary Code Compliance NLSH 2. Response Time to Graffiti Removal NLSH 64. % of citizens responding very good/good - Your neighborhood as a place to live TRAN 37. Average Speed on Neighborhood Streets Neighborhood Livability and Social Health 1 2018 Strategic Plan April 17, 2018 42 1.7 Guide development through community planning, historic preservation, and efficient and effective development review Metrics still being evaluated: NEW: # of landmarked properties or districts (Tom Leeson) NEW: # of building permits (Tom Leeson) NEW: % of Development Review applications completed within TBD 1.8 Evaluate the involuntary annexation of the Mulberry Corridor No metrics identified 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 2.1 Develop recreational and cultural programs with pricing and marketing strategies that drive value, attendance and cost recovery CR 1. Recreation Programs - Total Cumulative Participation CR 5. Golf Courses - Total Cumulative Participation CR 87. Trained Observer Program – Percentage Of Cemetery Ratings With No Problems CR 95. Recreation participant survey satisfaction CR 96. Recreation Programs - Cumulative number of enrollments on opening day registration Metrics still being evaluated: NEW - Lincoln Center profitability by quarter 2.2 Plan, design, implement and maintain the City's parks and trails systems CR 7. Paved Trails - Cumulative Number of Visits CR 23. Trained Observer Program – % of Parks and Rec Fac Grounds Ratings With No Problems CR 62. Miles of Trail/10,000 Population CR 67. % of citizens responding very good/good quality of - Recreational trails CR 97. Trained Observer Program – Percentage Of Trail Ratings With No Problems 2.3 Provide enhanced opportunities for arts and culture throughout the City CR 2. Lincoln Center - Total Cumulative Participation CR 3. Museum of Discovery - Total Cumulative Participation CR 63. % of citizens responding very good/good - Quality of arts and cultural opportunities in Fort Collins NEW - # of public art projects in process or completed 2.4 Protect the health and longevity of the tree canopy CR 15. Pruning Frequency by Year < 18-inches in Diameter CR 22. Pruning Frequency by Year > 18-inches in Diameter Metrics still being evaluated: NEW - Ratio of treated trees (or shadow planted) vs. # that die (Ralph Zendt) NEW - look into metrics used by Tree City USA 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 3.1 Facilitate government and local partners to form an effective regional economic health group Metrics still being evaluated: 1) # of new businesses brought in by group 2) $$ brought into the region by group 3) # of members representing the region at the national scale 3.2 Maintain and grow diverse employment opportunities ECON 5. Local Unemployment Rate Metrics still being evaluated: 1) Regional or sectoral job growth by industry or sector 2) Wage level at or above a certain regional threshold 2018 Strategic Plan April 17, 2018 43 3.3 Enhance business engagement to address existing and emerging business needs Metrics still being evaluated: 1) Continue index average of four business survey questions from previous strategy map metrics 2) % satisfaction from business survey of "Fort Collins as a place to do business" New: Point in time satisfaction surveys Follow up with CPIO re: metrics from the Business Engagement Team 3.4 Foster infill and redevelopment that enhances the community Metrics still being evaluated: 1) ratio of brown to green field value 2) water smart development 3) permit valuations 4) carbon neutrality 3.5 Maintain utility systems, services, infrastructure and predictable rates ECON 7. Electric System Average Interruption Duration Index (SAIDI) in Minutes ECON 46. Electric System Average Interruption Frequency Index (SAIFI) Metrics still being evaluated: New: % of critical infrastructure within 5 years of end of useful life (water & electric as separate metrics 3.6 Invest in utility infrastructure aligned with community development Metrics still being evaluated 3.7 Deploy reliable, high-speed internet services throughout the community Metrics still being evaluated: 1) average cost of fiber laid 2) % Market Share 3) Average internet speed or reliability 3.8 Secure a quiet zone along the Mason Corridor to reduce train noise None identified 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 4.1 Achieve Climate Action Plan (CAP) 2020 goals and continue progress toward the 2030 goals ENV 9. Percent decrease in community Greenhouse Gas (GHG) emissions from 2005 baseline ENV 6. Percent decrease in municipal Greenhouse Gas (GHG) Emissions from 2005 baseline ENV 3. Community Energy Use ENV 13. Cumulative number of people receiving sustainability education TRAN 65. % Commute Mode Share 4.2 Improve indoor and outdoor air quality ENV 16. Number of homes assessed for Healthy Homes ENV 4. Outdoor Air Quality Index (AQI) - Ozone ENV 5. Outdoor Air Quality Index (AQI) - Fine Particulate Matter 2.5 microns (PM 2.5) ENV 131. Indoor Air Quality: Number of Indoor Radon Tests 4.3 Achieve 2020 Energy Policy goals and work toward long-term net zero energy ENV 26. Community Percentage of Renewable Energy ENV 23. Annual energy efficiency and conservation program savings (% of community electricity use) HPG 106. Consumer Product Utility Rebates ENV 3. Community Energy Use 4.4 Achieve the 2020 Road to Zero Waste goals and work toward the 2030 zero waste goals 2018 Strategic Plan April 17, 2018 44 4.6 Provide a reliable, high-quality water supply ENV 22. Turbidity of City drinking water ENV 27. Water quality complaints per 1,000 customers ENV 32. Annual water demand as percent of firm yield ENV 104. Overall Water Conservation Program Effectiveness ENV 101. Water efficiency plan annual targets and actual use SAFE 8. Drinking Water Compliance Rate (% Days) Metrics still being evaluated: 1) # Hydrants that meet fire code 2) # of water main breaks per 100 miles of pipe 4.7 Continually improve environmental regulatory performance ENV 128. Number of New Recorded Environmental Compliance Violations ENV 129. Number of New Identified Deficiencies Requiring Corrective Action SAFE 8. Drinking Water Compliance Rate (% Days) ENV 1. Wastewater Treatment Effectiveness Rate (%) 4.8 Protect and enhance natural resources on City- owned properties and throughout the community ENV 8. Post Restoration Status of Urban Natural Areas (3 year measurement cycle) ENV 14. Existing Condition of Active Restoration Sites ENV 44. Poudre River riparian restoration measured by cumulative area brought into the 5 year floodplain (will be replaced by new river metrics- see 4.9) ENV 130. Natural Areas - Land Conservation - Acres per Capita 4.9 Sustain and improve the health of the Cache la Poudre River and its watershed Use 2 new river metrics that are currently being developed to replace ENV 44 which could be used until the 2 new measures are finalized: New: Floodplain connectivity metric (5 year floodplain) New: Aquatic connectivity (fish passage projects). 4.10 Expand the Natural Areas land portfolio while simultaneously maintaining existing lands and access to nature ENV 98. % of citizens responding very good/good quality of - Natural areas and open space ENV 130. Natural Areas - Land Conservation - Acres per Capita CR 6. Natural Areas Programs - Cumulative Participation per Capita (change target) 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 5.1 Improve community involvement, education and regional partnerships to increase the level of public trust and keep the community safe TRAN 39. Safe Routes to School Overall Student Participation SAFE 30. % of citizens responding very good/good - Fort Collins as a safe place to live Metrics still being evaluated: 1) NEW: % of community outreach to residents and business communities 2) NEW: % of positive interactions Natural Areas and Parks Rangers have with residents and visitors 5.2 Meet the expected level of core and specialized police services as the community grows SAFE 1. Percent of Time Police Priority 1 Calls Responded to Within 5 Minutes 30 Seconds SAFE 89. Part 1 Crimes in Fort Collins (per 1,000 population) Metrics still being evaluated: 1) NEW: A measure to evaluate the effectiveness of our communications 2) NEW: Metric on the % of time patrol officers are working on their core duties compared to specialized services 5.3 Partner with Poudre Fire Authority to provide high-quality fire prevention, community risk 2018 Strategic Plan April 17, 2018 45 5.4 Improve emergency management and preparedness SAFE 41. % of citizens responding very good/good quality of - emergency preparedness in Fort Collins SAFE 81. Compliance with National and State standards for Emergency Preparedness SAFE 91. % of City departments that have current emergency preparedness/response plans SAFE 86. CRS (Community Rating System) Rating for floods NEW: % of businesses with continuity plans 5.5 Address water, wastewater and stormwater infrastructure needs for the protection of people, property and the environment SAFE 87. # of structures in the flood plain NEW: # of fire hydrants that do not meet fire code NEW: Miles of wastewater pipe that exceed capacity or have a condition of "Severe" 5.6 Optimize the use of data and technology to improve service, protect mission-critical infrastructure and enhance cybersecurity effectiveness HPG 26. Internet availability HPG 27. Server availability (supporting 390 servers) SAFE 92. Effectiveness of Cybersecurity Awareness Training 5.7 Reduce incidents of, and impacts from, disruptive behavior of the transient population Metrics still being evaluated: 1) NEW: % of patrol assigned to directive patrols (transients) 2) NEW: % of transient contacts 3) NEW: Other metrics from Police Services 4) NEW: Metric from Outreach Fort Collins 5.8 Improve security at City facilities and properties NEW: # of contacts with onsite security after hours NEW: % of facilities at the desired level of security 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 6.1 Improve safety for all modes of travel SAFE 27. Voluntary speed compliance (Monthly) SAFE 6. Number of Injury/Fatal Crashes TRAN 63. Number of People Trained on Vehicle, Bicycle, and Pedestrian Safety TRAN 62. Sidewalk Network (also linked to TRAN SO 6.7) TRAN 39. Safe Routes to School - Overall Student Participation 6.2 Manage traffic congestion and improve high- priority intersections TRAN 65. % Commute Mode Share TRAN 28. Average Travel Speeds/Times on Arterial Streets TRAN 44. % of citizens responding very good/good - Ease of driving in Fort Collins Metric still being evaluated: 1) Travel Reliability metric 6.3 Improve transit availability and grow ridership TRAN 1. Transfort Fixed Route Passengers per Revenue Hour TRAN 2. Cumulative Transfort Fixed Route Ridership (in thousands) TRAN 45. % of citizens responding very good/good - Ease of traveling by public transportation in Fort Collins TRAN 67. % of Bus Stops that are ADA Accessible 6.4 Support, enhance and accelerate I-25 improvements according to the multi-modal environmental impact statement None yet identified; we talked about 1) amount of funding by various sources relative to the target cost and 2) project progress toward a target completion date 2018 Strategic Plan April 17, 2018 46 2018 DRAFT Strategic Objective Current and Proposed Strategy Map Metrics 7.1 Provide world-class municipal services to residents and businesses HPG 3. Average Response Time of Cases Submitted to Access Fort Collins HPG 32. Customer Satisfaction - Overall HPG 69. % of citizens responding very good/good to the City's performance in - Efficient operation of programs and services HPG 70. % of citizens responding very good/good to the City's performance in - Encouraging sustainability in the community 7.2 Promote a values-driven organizational culture that maintains the public trust through ethical behavior and transparency HPG 71. % of citizens responding very good/good to the City's performance in - Overall direction of the City HPG 156. Monthly Active Users (fcgov.com) HPG 157. Ethics Index Metrics still being evaluated: 1) NEW: A Core 34 Index metric 2) NEW: # of touches of operational datasets on Open Gov 7.3 Broaden methods of community engagement with additional consideration to diverse backgrounds, languages and needs HPG 213. Utilities Affordability Portfolio Direct Assistance HPG 66. % of citizens responding very good/good to the City's performance in - Welcoming citizen involvement HPG 81. % of citizens responding very good/good on the City's performance in informing citizens HPG 155. Social Media Combined Audience Metric still being evaluated: NEW: an "Our City" metric 7.4 Attract, retain, engage, develop and reward a diverse and competitive workforce to meet the needs of the community now and in the future HPG 6. City Employee Cumulative Turnover Rate HPG 24. Number of Citywide Volunteer Hours HPG 25. Number of Citywide Volunteers (ELT Priority) Note: HPG 24 and 25 might be able to be combined Metrics still being evaluated: NEW: One of the Core 34 metrics on Leadership NEW: Job offer acceptance rate 7.5 Foster a culture of safety and well-being across the City organization HPG 150. Cumulative Total Cost of Workers Comp Claims HPG 4. City Employee Safety - Total Recordable Injury Rate (TRIR) YTD HPG 5. City Employee Safety - Days Away Restricted or Transferred (DART) Rate YTD NEW: a metric about Well Days 7.6 Leverage data, technology, metrics and benchmarks to guide decisions, improve results, and enhance service delivery HPG 26. Internet availability HPG 27. Server availability (supporting 390 servers) NEW: # of FC Lean projects by Service Area NEW: # of Strategy Map metrics with benchmarks NEW: # of completed Program Evaluation projects 7.7 Address revenue requirements to meet known and emerging needs HPG 1. Actual Cumulative Revenue Compared to Budget ($ millions) 2018 Strategic Plan April 17, 2018 47 Appendix B: Long-Term Financial Plan Objectives: 1) Address long-term financial issues in the strategic plan. 2) Highlight potential challenges and aid in long-term (more than 10 years) philosophical decision-making on strategies. Executive Summary: The City enjoys a strong economic base as a result of diverse employment, CSU and its associated research, and the attractiveness and desirability of the region. The City of Fort Collins maintains an Aaa Moody’s credit rating (which ranks in the top 3 percent), and more than $220M in reserves (excluding Enterprise Funds) due to prudent fiscal policies, low debt and conservative management of its approximately $500M budget. The City’s revenue growth has been strong since 2010 with building and business investment driving significant increases. The long-term financial forecast uses the most likely estimates and does not include outlier impacts such as floods, natural disasters, recessions or other rare occurrences. In the unfortunate event one of these circumstances occurs, drastic measures may need to be taken that are not incorporated into the following financial forecasts. The model includes the following primary revenue and expense drivers: Primary Revenue Drivers • Sales and Use Tax – Sales Tax revenue growth of 2.8 percent based on taxable sales historical average; Use Tax revenue growth of 3.6 percent based on last 10- year averages • Property Tax – tied to Consumer Price Index (CPI), growth currently calculated at 2.7 percent • Capital Grants – project-specific and difficult to forecast, tied to CPI at 2.7 percent • Shared Revenues – County and State distributions, compound annual growth rate (CAGR) for majority of 2000s was 1.1 percent • Cultural, Park, Recreation and Natural Areas Fees – 14-year historical rate of 3.3 percent Primary Expense Drivers • Salaries and Wages – Highly correlates to taxable sales; growth of 2.8 percent • Benefits – 5.0 percent growth takes into account 8.3 percent growth specifically on Healthcare, as well as a growing number of employees and general inflation • Professional and Technical – Highly correlates to population; growth of 2.3 percent • Repair and Maintenance Services – 4.0 percent average for 2000s for most accounts • Infrastructure – 2.8 percent growth rate tied to sales and use tax 1 Packet Pg. 300 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 48 The baseline scenario for “All Funds” (excluding Utilities) in the City indicates healthy financials through 2020 at existing service levels and using existing revenue sources. The Keep Fort Collins Great (KFCG) tax supplies a 0.85 percent tax revenue source, which accounted for $28M of revenue in 2016. Renewal of this tax through 2025 enables near equilibrium in projected revenue and expenses with any shortfall kept to a minimum and very manageable. KFCG is scheduled to expire at the end of 2020, eliminating $32M of funding beginning in 2021. This impact would require extensive reductions in expenditures and service levels. Reserves would be used throughout the next decade in this scenario to accommodate the expenditure rate and forcing re-prioritization of future expenditures. KFCG expiration or renewal will have the single biggest effect on the City’s future financials. Transit and Transportation funds have similar forecasts and issues. Both will run deficits in future years due to their personnel-heavy expense structure. Healthcare benefit costs are expected to grow at 8.5 percent. The Transportation Fund will need to use its reserves to offset the increasing disparity between revenue and expenses. The Transit deficit could be exacerbated by increasing demands for higher service levels. 1 Packet Pg. 301 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 49 Although both funds show increasing deficits, the total dollar amounts projected are not extreme. Close expense monitoring and managerial adjustments to cost structure in the next few years will help manage Transit and Transportation financials before the deficits get out of control. Timely funding alignment (increase in fees, taxes, etc.) with community service level demand (headways, hours, weekend service, etc.) will also help manage Transit and Transportation funds. Overall, the City has a healthy long-term outlook, with a few isolated and identified issues that must be tracked closely. As these issues progress, timely and appropriate adjustments will help mitigate any problems. 1 Packet Pg. 302 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 50 Appendix C: Glossary of Terms BART - Budget Analysis and Reporting Tool: Software developed internally by City staff for budgeting and reporting purposes. BFO - Budgeting for Outcomes: A system driven by goals and performance, to provide information that relates budgeting to planning and outputs/results. Its purpose is to better align the services delivered by the City with the things that are most important to the community. BFO Teams: One of seven cross-departmental teams that participate in the BFO process; articulate goals for each Outcome, provide direction to departments for developing budget Offers, and rank Offers for funding; evaluate performance of Offers. BLT - Budget Leadership Team: The City Manager and his executive team CAP – Climate Action Plan City Plan: Began in 1995 as a Comprehensive Plan that illustrates how the City and community envision Fort Collins in the next 25 years. Community Dashboard: A quarterly snapshot of the community's progress in attaining Key Outcomes. The Dashboard reinforces the City of Fort Collins' steadfast commitment to accountability and continuous improvement. Performance measurement initiatives are tracked and reported for overall progress toward community goals. Continuity of Government: Emergency management requirement and plans to maintain essential City functions during emergencies and disasters including governance, telecommunications, health and safety regulation, policing and utility services. CPIO — Communications and Public Involvement: City department charged with pubic information dissemination, communications strategies and public engagement in City services. DART - Days Away Restricted or Transferred DDA - Downtown Development Authority ELT - Executive Leadership Team: The City Manager and his executive team FTE - Full time equivalent: A full-time employee scheduled to work 40 hours per week is equivalent to 1.0 FTE. Futures Committee: The Futures Committee was formed to assist City Councilmembers in their decision-making process. The goal is to position the City in the 1 Packet Pg. 303 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 51 distant future (30 plus years) for achievable successes, integrating community desires with known fiscal, social and environmental data. GEMS - Greenhouse Gas Emissions Management System GHG - Greenhouse Gas Emissions GMA - Growth Management Area GSC - Gardens on Spring Creek Home Rule: A form of government under the control of local citizens rather than state government; the City Charter and the ordinances adopted by Council under the Charter supersede any conflicting law of the state in matters of purely local concern. Statutory and constitutional provisions allow municipalities to exercise powers of local self- government, such as the administration and collection of local taxes. HR - Human Resources ICMA - International City/County Management Association: A trade organization for Council-Manager cities; a clearinghouse for information regarding cities, including the ICMA Center for Performance Excellence Program of comparative data regarding municipal services. IGA - Intergovernmental Agreement ICS - Incident Command System: A nationally-used, standardized emergency management organizational structure for single or multiple incidents that can cross organization or jurisdictional boundaries. IT - Information Technology KFCG - Keep Fort Collins Great: A ballot measure passed in November 2010 approving a 0.85 percent increase in the City sales and use tax rate. Low to Moderate Income: Households whose incomes are below 95 percent of the area median income (AMI), as determined by the U.S. Department of Housing and Urban Development (HUD), with adjustments for smaller or larger families. Master Plans: Long-term vision documents in each service area. MOD - Museum of Discovery NCEDC - Northern Colorado Economic Development Corporation O&M - Operations and Maintenance Outcome Measure: The mathematical expression of the effect on customers, clients, the environment, or infrastructure that reflects the purpose. PDCA - Plan, Do, Check, Act: A continuous process-improvement methodology 1 Packet Pg. 304 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 52 PDT - Planning, Development and Transportation: One of the largest Service Areas in the City of Fort Collins, PDT includes the following departments: Community Development and Neighborhood Services, Engineering, Traffic Operations, Transfort (Transit), Parking Services, Streets, and FC Moves (Transportation Planning). PFA - Poudre Fire Authority Place-making: A decision-making approach intended to preserve and enhance a vibrant community by optimizing its economy, environment, and social values. Plan Fort Collins: The City’s comprehensive community planning process that developed City Plan. Performance Measure: Measurement that reflects the service that is being provided and permits objective evaluation of the service program. Plan Elements: Existing plan elements and other related documents that are incorporated into City Plan. Poverty Rate: The Fort Collins poverty rate from the 2010 U.S. Census is 18 percent. This includes CSU and Front Range Community College student populations. Data is not collected to eliminate those student populations. Excluding 18- to 24-year-olds in the Fort Collins data reduces the local poverty rate to 10.3 percent, but that excludes a larger number of people than just the student populations. Quality Measure: The mathematical expression of how well the service, product or activity was delivered, based on characteristics important to the customers. RAF - Recordable Accident Frequency Result: The effect desired for the public, expressed as broad statements (also referred to as an outcome). RFRs - Request for Results: Key input to the BFO process; developed by Results Teams to solicit Offers from departments to provide services to accomplish results that matter to residents. SAIDI - Electric System Average Interruption Duration Index SARs - Service Area Requests Sense of Place: Those characteristics that make an area special or unique as well as those that foster an authentic feeling of attachment or belonging. Sustainability Assessment Tool: A data-driven tool for evaluating the impact of actions on the economy, environment and society. SIT - Strategic Issues Team: A management team that includes all members of ELT plus other senior managers and internal service managers; meets monthly to provide input to ELT and transmit information to other staff. 1 Packet Pg. 305 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 2018 Strategic Plan April 17, 2018 53 Strategic Outcomes: A result. The effect that residents want as a result of government programs and activities (e.g., safety is the result or outcome that residents want from police and fire programs or activities). Seven Key Outcomes make up the City of Fort Collins strategic planning and budgeting processes. Strategic Objectives: Fundamental issues the City must address. They give direction for accomplishing the mission, contain meaningful planning challenges, and result from organizational input analysis. SP - Strategic Plan: Based on identification and analysis of: (a) organizational inputs such as emerging trends and issues, financial information, and workforce trends; (b) community survey and input information, which included extensive community outreach and the 2013 Citizen Survey; and (c) Council priorities and input. It is linked to City Plan and the Council-adopted master plans. SPP - Strategic Planning Process TBL - Triple Bottom Line: Triple Bottom Line analysis is a concept intended to take into consideration the social, economic and environmental aspects of any project, procedure or purchase. Transportation Master Plan: Long-term vision document that defines the long-term multimodal system that Fort Collins desires in the future, and serves as a comprehensive reference guide regarding transportation issues. URA - Urban Renewal Authority: The Urban Renewal Authority identifies and revitalizes areas of Fort Collins deemed blighted and provides a funding mechanism to encourage redevelopment. 1 Packet Pg. 306 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) Agenda Item 17 Item # 17 Page 1 AGENDA ITEM SUMMARY April 17, 2018 City Council STAFF Kurt Friesen, Director of Park Planning & Development Cyril Vidergar, Legal SUBJECT First Reading of Ordinance No. 058, 2018, Appropriating Prior Year Reserves in the General Fund and the Fort Collins Urban Renewal Authority Fund and Authorizing the Transfer of Appropriations from the General Fund and the Fort Collins Urban Renewal Authority Fund into the Capital Project Fund for the Poudre River Whitewater Park Project and Transferring Appropriations from the Capital Project Fund to the Cultural Services and Facilities Fund for the Art in Public Places Program and Transferring Appropriations in the Storm Drainage Fund from the Boxelder Creek Outfall Project and the Remington Street Outfall Project to the Capital Project Fund for the Poudre River Whitewater Park Project. EXECUTIVE SUMMARY The purpose of this item is to appropriate additional funding for the Poudre River Whitewater Park project. The Whitewater Park will be located south of Vine Drive between College Avenue and the BNSF Railroad. Design and permitting for the project are nearly complete, with construction anticipated to begin Summer 2018, and the project complete in Summer 2019. There is sufficient funding available for a minimum, base project. To realize the full vision of the project, as outlined in the 2014 Poudre River Downtown Master Plan, approximately $2M of additional funds are needed. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION Funding Sources Current funding for the project is provided from several sources: Funding Sources Amount Community Capital Improvement Program (CCIP) $4,200,000 Natural Areas $1,000,000 Stormwater $1,000,000 General Fund (property acquisition) $1,000,000 Park Impact Fees (property acquisition) $855,400 Fundraising $1,500,000 Total Available Funding $9,555,400 In addition to the funding sources listed, both Stomwater and Natural Areas have contributed other funds in support of the project, but not directly part of it. These projects include: 17 Packet Pg. 307 Agenda Item 17 Item # 17 Page 2 Natural Areas • $750,000 for the purchase of the Coy water right Stormwater • $450,000 for development of the 2014 Poudre River Downtown Master Plan • $100,000 for Vine Drive drainage improvements These projects were completed apart from the Whitewater Park Project, and would have occurred regardless. For this reason, this funding is not included in the project total. Optional Features Optional features recommended to be added to the projects include: Project Element Description Approximate Cost Pedestrian Bridge The pedestrian bridge will provide a key connection from downtown to the Old Town North neighborhood and North College businesses, and future crossing of the Poudre Trail $525,000 South Bank Wall Enhancements Enhancements to a blank, gray concrete wall facing the river along the south bank. Enhancements may include a patterned texture on the wall or other aesthetic wall treatments. $150,000 South Bank Plaza Enhancements South bank plaza enhancements may include improved paving, sandstone benches, seating areas, and improved railing. $175,000 Landscape Enhancements Landscape enhancements include additional trees, shrubs & irrigation in the south bank plaza and park area. $250,000 Concrete Walks Concrete walks to replace proposed crusher fine walks that extend from the parking lot and Vine Drive to the river. $100,000 Children’s Play Area Lower terrace designed for children to safely access the river for play. $175,000 Site Lighting Additional pedestrian light poles $350,000 Site Security An emergency call station to provide improved security. $60,000 Additional Project Contingency Additional project contingency for constructing in the river during a limited construction season. The recommended contingency for the project is $455,000. Currently, there is $214,000 available. The additional $240,000 would bring the contingency to an appropriate level for a project of this complexity. $240,000 Total $2,025,000 17 Packet Pg. 308 Agenda Item 17 Item # 17 Page 3 Funding Approach As discussed at the February 27 Work Session, Park Planning staff recommends the optional features be funded by aligning project costs with the department or funding entity that realizes the benefits of the improvements. In the base project, the benefits realized by the Stormwater Utility exceed the existing contribution. Additionally, Stormwater related costs have increased significantly since the project inception: • Vine Drive, Parking and Storm Sewer Improvement costs have increased 60% • River Enhancements have increased 34% • Due to the complexity of permitting & alternative construction means & methods, design, engineering & contractor costs have increased significantly These cost increases are a primary reason additional Stormwater enterprise funding is needed for the project. With additional contributions secured from Stormwater, General Fund, the URA, and philanthropic sources to share in the apportioned cost of the base project, the optional features can be funded utilizing existing CCIP funds, General Fund and philanthropic sources. Cost Share by Funding Source Project Elements Cost Natural Areas Stormwater CCIP Fund raising Park Impact Fees General Fund URA Philan- thropic Support Vine Drive, Parking and Storm Sewer Improvements $513,000 $213,000 $300,000 Property Acquisitions and Cleanup $1,855,400 $855,400 $1,000,000 River Enhancements $3,165,000 $721,666 $721,667 $721,667 $1,000,000 Bridge Abutments & Gathering Areas $1,157,000 $1,157,000 Minimum Landscape Enhancements $233,000 $77,666 $77,667 $77,667 Design, Engineering and Contractor Costs $2,418,000 $129,335 $650,000 $1,138,665 $500,000 Project Contingency Agenda Item 17 Item # 17 Page 4 Construction Timeline and Sequence The following chart illustrates the timing of incorporating optional features into the project, based on the amount of additional funding secured. With $1.5M of additional funding secured, priority optional features such as the pedestrian bridge and security features can be added to the project. With an additional $500k secured from philanthropic sources, the remaining optional features can be added. This approach provides additional time to secure the funding from philanthropic sources to fully fund the optional features. City staff recommends securing the philanthropic sources by the end of 2018 at the latest for the project to be completed on schedule without significant cost increases for the remaining optional features. Project Construction Sequence Timeframe Funded Base Project $1.5M of Optional Features Additional $500k of Optional Features Aug. 2018 Mobilization September Site Grading Oct. - Jan. River Work South Bank • Pedestrian Bridge • Children’s Play Area • South Bank Wall Enhancements Dec.- Mar. 2019 River Work North Bank • Additional Project Contingency Mar. - May River Restoration Apr. - May Vine Street & Parking Lot June – July 2019 Minimum Landscape Enhancements • Site Lighting • Security/Emergency Call Station • South Bank Plaza Enhancements • Concrete Walks • Landscape Enhancements CITY FINANCIAL IMPACTS City staff recommends an appropriation of $1,526,000 from Stormwater, General Fund, and the URA, plus the required APP contributions. Philanthropic funds that are secured for the optional features will be appropriated at a later date. Stormwater $734,000 General Fund $496,920 Urban Renewal Authority (URA) $303,000 Appropriation Request $1,533,920 Philanthropic Sources (When Available) $499,000 Total Additional Funding Target $2,032,920 Total Project Funding $2,025,000 Art in Public Places Funding $7,920 The funding is currently available from these sources for the purposes described, except for the philanthropic Agenda Item 17 Item # 17 Page 5 for the project will come from two sources: 1) $134,000 from the Boxelder Creek Outfall project, which was completed under budget 2) $600,000 by defunding the Remington St. Outfall project. This will cause a slight delay in the completion of the Remington Outfall project. The project does not have sufficient budget to be completed regardless because of additional constraints identified during the design process. The Remington Outfall project will require a future appropriation to be completed. BOARD / COMMISSION RECOMMENDATION As directed by City Council at the February 27 work session, City staff has reached out to boards and commissions seeking input regarding the addition of optional project features and an associated funding approach for the features. A summary of outreach to Boards, Commissions, and citizen groups follows: Boards, Commission and Citizen Group Feedback Summary 1. Parks and Recreation Board o Meeting held February 28, 2018 o Unanimous Support 2. North College Citizen Advisory Group (CAG) o Meeting held March 1, 2018 o Unanimous Support 3. Commission on Disabilities o Meeting held March 8, 2018 o Unanimous Support 4. Water Board o Meeting held March 15, 2018 o Support from 5 out of 7 board members o The Board has 11 members, 4 were absent o All Boardmembers were in support of the optional features, but 2 did not support the use of additional Stormwater enterprise funds for the project 5. Natural Resources Advisory Board o Meeting held March 21, 2018 o Unanimous Support 6. Land Conservation and Stewardship Board o Meeting scheduled April 11, 2018 o Support Minutes from these meetings are attached. (Attachment 2) PUBLIC OUTREACH City staff conducted considerable public outreach for the 2014 Poudre River Downtown Master Plan, which includes the Whitewater Park Project. As part of the development review process for the Whitewater Park, an open house was conducted, offering citizens an opportunity to comment on the project. Staff has coordinated and communicated consistently with multiple stakeholders throughout the duration of the project, including the whitewater enthusiasts who helped raise private philanthropic funds for the project. There is strong support and significant enthusiasm for the project from these groups. ATTACHMENTS 1. Work Session Summary, February 27, 2018 (PDF) 2. Boards and Commission Meeting Minutes (PDF) 3. Powerpoint presentation (PDF) 17 Packet Pg. 311 ATTACHMENT 1 17.1 Packet Pg. 312 Attachment: Work Session Summary, February 27, 2018 (6666 : Whitewater Park) 17.1 Packet Pg. 313 Attachment: Work Session Summary, February 27, 2018 (6666 : Whitewater Park) Board and Commission Minutes ‐ Parks and Recreation Board, February 28, 2018 ‐ North College Citizens Advisory Group Recommendation, March 1, 2018 ‐ Commission on Disability, Thursday March 8, 2018 ‐ Water Board, March 15, 2018 ‐ Natural Resources Advisory Board, March 21, 2018 17.2 Packet Pg. 314 Attachment: Boards and Commission Meeting Minutes (6666 : Whitewater Park) Parks & Recreation Board Meeting – February 28, 2018 Page 3 of 9 Presenter – Absolutely. The adult league will be competing in Las Cruces, New Mexico and Chicago. Juniors have upcoming trips to West Texas and Florida. Board – Are you guys as brutal as we used to see on television? Presenter – It’s not as bad. We have penalties for safety. You’re not allowed to punch or kick or to target the head or back. But you can get bruised. There are no alligators in the middle. Board – Have you talked to FC Bikes about joining Open Streets? Presenter – Junior Roller Derby did participate last Fall. Board – Can you go back to the slide that shows where other local leagues play? So, it looks like other leagues have relationships with cities & counties. Board – Have you talked to the Ranch? Presenter – Yes, and due to the cost, we were unable to use their space. Board – The Saturday 5-hour block, would that be for a bout? Will our facilities be able to handle a crowd that large? Presenter – On average we have 150 people attend. We’ve maxed out at 300. We charge admission. Staff – I would have to see the setup in the space to know. I’d also have to know if they’re chagrining at the door. Board – Would there be blocks of time this large available? Staff – That would be the challenge with the limited facilities we have and the many user-groups we serve. Board – You could go back to the Larimer County Fairgrounds as they’re expanding and may want to offer double-use in some of their expansion space. Staff – I’ll have to dig into the city ordinance regarding roller skating and the manufacturing recommendations for roller skating use on our floors. Board – There is a possibility that this space could be for practices rather than bouts too. Board – How much would it cost to build your own facility? Presenter – On the very low end, $2-3 Million. Board – I just want to say Thank you! It’s a cool sub-culture and supportive community. Rob Cagen mad a motion for staff to move forward with investigating feasible facility space, scheduling availability, legal city code, and facility maintenance to accommodate FoCo Roller Derby. Seconded by Kelly Smith. Passed 8:0 Whitewater Park – Kurt Friesen & Jeff Mihelich, Deputy City Manager x This presentation was given to City Council last night during a work session to find out what it would take to get some additional funding to make this project what we want it to be. This is a legacy project for the City of Fort Collins that could change the face of our community. Additionally, this project will impact nearly every city department. The good news is we finally have the permits to go forward with this project. The costs estimates are coming in high which is limiting the scope of the project, $9 million for a base level project. This would mean we would have to remove additional features wanted. Last night Council approved our presentation regarding our additional funding sources but asked that we return to all the impacted boards to discuss our plan. With our current funding sources, we have $9,555,440 budget for the project. x We have acquired seven properties for this project; we’ll be improving these properties by moving them out of the floodplain by lowering the river. We’ll also be improving the river, such as enabling fish passage and recreational features. We will also improve bike access to northern communities and provide more access to Vine Drive. x Optional elements if more funding was provided for the project. $2,025,000 funding needed for these optional features: o Pedestrian Bridge – Integral role in trail connections Parks and Recreation Board February 28, 2018 ATTACHMENT 2 17.2 Packet Pg. 315 Attachment: Boards and Commission Meeting Minutes (6666 : Whitewater Park) Parks & Recreation Board Meeting – February 28, 2018 Page 4 of 9 o South Bank Wall & Plaza enhancements – visible from the north side, so we’d like to make it more visually appealing. The current design would provide a shelter that mimics the curl of a rapid wave. o Landscape enhancements – this would expand landscape enhancements away from the river’s edge. o Concrete walks – The only ones currently provide ADA access to the water. This would be an upgrade from crusher fines to concrete. o Children’s Play Area – This would provide protected access for children to play in the river o Safety features – Site lighting, security cameras, emergency call station Discussion Board – Can funding for these optional features be requested in your BFO proposal? Staff – They can be, but we would like to get all of this done with one contractor and get locked into a price. It’s always harder to come back later and add things. Board – If you don’t get all your funding and just get half of it, how would you allocate that based on dependencies and features? Staff – We did talk to council about their prioritization. Some things we can’t come back and do later, such as the Bridge Abutment wall. It depends a lot on the sources. If we get stormwater dollars, it should go to stormwater features. Board – Are you going to talk with the Whitewater Group for the Philanthropic support? Staff – We are working in partnership with them, but we are taking the lead. Board – What is CCIP? Staff – It used to be called BOB 2. It stands for the Community Capital Improvement Plan. Board – How is Parks going to take care of this? Staff – Very carefully. We’ll put in a BFO offer to maintain this park & its features. Council also brought up this point last night. There are some Natural Area & Police concerns to consider with maintaining this park. This will also significantly improve the storm water and clearing out the floodplain/floodway. Board – I can see what this would provide with the nice job done at North Shields Ponds. Board – Should we be making this investment with the future of the river so hazy? Staff – We’re working with other water users, including the City of Fort Collins, to see if anyone would be willing to put water back into the water. It would be a complicated inter-governmental agreement, but my goal is to get someone up- river to put water back into the river. Even with all the current & projected use (including NISP), there is enough water to provide fishing, tubing, kayaking, etc. recreation. Board – Why would someone sell their water shares? Staff – Some users aren’t using the water, and it’s just going down the river. If there is a way for us to ensure it will stay in the river, we’d like to do that. They’re already storing NISP water up top; the project would just pipe it down I-25. Board – I have some of the same concerns about the water. But what has impressed me tonight is the park that is being built. That looks like a fantastic amenity to be added to downtown Fort Collins. It’s beautiful & unique. Board – What’s the impact going to be on traffic on College Ave? Will there be parking provided? Staff – Yes, there is an off-street parking lot. There will also be on-street parking on Vine Street. We’re also designing it so it can be expanded to almost double in the future. There is also parking at NACC & Old Heritage Park available that would service this park. There three parking garages within 1 mile of this park. Board – When you add a water feature to the park, is there any risk of liability to the city? Staff – We’ve been having those conversations with Poudre Fire & Rescue to discuss the risks of the whitewater park to make sure there is easy access, discussing how they can conduct a rescue, etc. Board – Have our Park Rangers also looked at this? Specifically, with the safety of having the lighting features. Staff – Yes, we have. We’ll be moving a lot of the excess foliage which will improve visibility. 17.2 Packet Pg. 316 Attachment: Boards and Commission Meeting Minutes (6666 : Whitewater Park) Parks & Recreation Board Meeting – February 28, 2018 Page 5 of 9 Staff – If council asks, is there anything you would like to state regarding the optional features? Are you okay with us asking for an additional $2 million? Board – I would prefer to provide our support as a motion. Not that council doesn’t read our minutes, but I’d like to show unanimous support. Board – The Pedestrian bridge does meet one of our goals to encourage trail connectivity. Additionally, the safety features are very important to the use of the space. I have concerns about the children’s play area during the high-water times of the year. Would it set a precedent to children to play in the water when it’s not safe? I would pull that one. It looks great a Twin Silos, but I would think it would be a risk on the Poudre River. It’s hard to provide guidance or a warning that will be heeded when it’s dangerous. This project has been going on for about 20 years. We would like to get ‘er done! Staff – We think no matter what we do, kids will want to get into the river. We would like to create a safe space for them to do so. We are going to sign it when it isn’t safe. We work with the PFA to do that currently. Board – Should we prioritize which features we would like most rather than say all? Based on the funding sources, we may not get that. Board – We would like to commend you for all the partnership you have established to see this project through. Scott Sinn made a motion to approve the all the additional funding aspects per the PPD presentation and to move the safety features up in priority within the list of optional features for the Whitewater Park Project. Second by Bruce Henderson. Passed 8:0 Transportation Liaison Q&A – Nathalie Rachline x Scott got an email from Eric, the chair of the Transportation Board, and one of their goals is to establish a liaison with other related boards. x We get updates on i25 expansion, transportation, Transfort, bicycle use, etc. There is the debate going on regarding electric bicycles that touches on trails that would overlap with discussions your board has. Discussion Board – Which City Departments come to your meetings? Presenter – FC Moves, Streets. We talk a lot about bicycles and trail connectivity. Board – How much input can you guys provide on the Transportation Plan? Are you actively involved in the process? Presenter – It’s not a 50/50 thing. I honestly haven’t seen that process happen yet, but it will be upcoming. We provide input on the plan they provide. Board – Is PPD involved in the Transportation Plan? Staff – We are, but we dovetail in our involvement with the City plan. I talk to FC Moves all the time. STAFF UPDATES: Park Planning Updates x Poudre River Whitewater Park - Based on a recent request from the Council Leadership Planning Team (LPT), Park Planning & Development presented an update to Council at a work session on Tuesday, Feb. 27 regarding the status of the whitewater park, and a proposal to fund currently unfunded elements of the project. The total cost of all unfunded elements is approximately $2M. Optional elements include the pedestrian bridge, south bank wall and plaza, lighting, safety features, and additional landscape enhancements. If funded in full, the total 17.2 Packet Pg. 317 Attachment: Boards and Commission Meeting Minutes (6666 : Whitewater Park) North College Citizens Advisory Group Recommendation Meeting Date: March 1 The North College Citizens Advisory Group reviews and provides recommendations on all North College Plan Area projects. They provided the following recommendation of support for the Whitewater Park Project request: “The Citizens Advisory Group recommends approval of the request to provide a $300,000 funding grant to complete the initial phase of the Kayak Park improvements with a focus on the completing the pedestrian bridge and addressing potential risks associated with transients to include sufficient lighting, sprinkler irrigation, and video surveillance as soon as possible.” This recommendation was unanimously supported by the seven members in attendance at the meeting. 17.2 Packet Pg. 318 Attachment: Boards and Commission Meeting Minutes (6666 : Whitewater Park) COMMISSION ON DISABILITY Fort Collins City Hall 300 LaPorte Avenue Fort Collins, CO 80522 970.416.4254 phone 970.224.6107 fax fcgov.com COMMISSION ON DISABILITY Fort Collins City Hall, City Offices Building, 215 North Mason Thursday March 8, 2018 Board Members Present: Sherri Reichow, Mandy Morgan, Michael Marr, Jan Barela-Smith, John Morris, Arianna Kilmer, Terry Schlictling City Liaison Present: Carol Thomas City Officials Present: Matt Day & Kurt Friesen - Park, Planning & Development Jeff Minelich & Todd Dangerfield - Downtown Development Authority Others Present: Chauncy Billups, John Beggs Call to Order: 12:25 pm 1. Introductions: All Board members, City Liaison, and all others present introduced themselves. All were welcomed. 2. Approval of Minutes: Michael made a motion to approve the minutes as is, Jan seconded the motion. All were in favor, and the minutes were approved. 3. Open Discussion: a. Kurt Friesen with Parks, Planning & Development put on a presentation for the Commission overviewing the Poudre River Whitewater Park project. Afterwards, Kurt and Matt fielded questions pertaining to the park’s accessibility for persons with disabilities. The COD unanimously recommended approval of construction of the additional features as part of the initial phase of development and further recommends that Council spend the additional monies for these improvements. The Commission further recommends the construction of an ADA accessible restroom facility with changing tables for both children and adults as soon as is practical. Mandy suggested adding grab bars from the bathroom entry doors to the ADA bathrooms themselves, as people will likely be walking with wet feet in addition to having to mitigate mobility issues. b. Todd Dangerfield and Jeff Mihelich with the City’s Downtown Development Authority led a presentation and spoke about the 2018 Alley Project. Specifically addressed were the Old Firehouse Alley East and West Mountain Avenue. We discussed pavers and alley paving surfaces, pedestrian lighting, consolidated trash enclosures, noncompliant parking, plants/ landscaping, and more. A short Q & A followed. The COD enthusiastically endorsed this project fully, and Terry suggested adding anything to slow down traffic on Mountain Avenue. 4. New Business: a. Michael was able to get the CSU Ballroom for the Mayor’s Awards venue! Way to go Michael!!! Michael reminded all that a date needs to be set for the 2018 Awards to reserve the Ballroom. Carol confirmed that the 10/18/2018 date has been confirmed with the Mayor’s schedule. Terry will reserve the ballroom, under the “Commission On Disabilities” name. Michael will work directly with the Event Planning staff to confirm rental fees for this event. 17.2 Packet Pg. 319 Attachment: Boards and Commission Meeting Minutes (6666 : Whitewater Park) Excerpts from Unapproved Water Board Minutes – March 15, 2018 Whitewater Park Reappropriation (Attachments available upon request) Director of Park Planning and Development Manager Kurt Friesen introduced Deputy City Manager Jeff Mihelich who summarized the project history, which has been in process for more than three years. Mr. Mihelich stated two members of City Council asked staff to find funding for the $2 million in optional features as it is a signature project that would also provide stormwater improvements; staff proposes diverting Remington Outfall Project funds to the Whitewater Park Project; Remington (which does not have enough funding to be completed anyway) will be delayed about two years. Mr. Friesen presented an overview including total cost ($9.5 million) and optional features ($2 million). Interim Water Engineering Field Services Operations Manager Matt Fater and Stormwater Engineering & Development Review Manager Ken Sampley assisted in answering questions. Discussion Highlights Board members commented on and inquired about various related topics including land purchased (from home and business owners of seven properties); fundraising status (going well; small gap that will close within a few weeks); fencing; permitting costs; stormwater benefits (including removing structures from the floodplain); Remington Outfall Project; whether optimal flow is possible considering Northern Integrated Supply Project (NISP) and Halligan Reservoir projects (staff determined flow would be sufficient); liability; and stormwater benefits compared to stormwater contributions. Motion: Vice Chairperson Kent Bruxvoort moved that the Water Board recommend City Council support allocation of additional stormwater funds for the increased costs for the stormwater and river enhancements associated with the Poudre River Whitewater Park where the increased costs were defined as optional features presented on page 10 of the presentation.  Board Member Mike Brown seconded the motion. Discussion on the Motion: Board members discussed refining the motion language, and Vice Chairperson Bruxvoort agreed to the friendly amendments. One board member commented on project costs; two board members indicated they would vote against the motion; one board member indicated support for the motion. Revised Motion: Vice Chairperson Kent Bruxvoort moved that the Water Board recommend City Council support allocation in the amount of $733,667 of additional Stormwater funds to go toward increased costs associated with optional features for Stormwater and river enhancements associated with the Poudre River Whitewater Park. 17.2 Packet Pg. 320 Attachment: Boards and Commission Meeting Minutes (6666 : Whitewater Park)  Vote on the Motion: It passed 5-2, with two dissenting votes.  Reasons for No votes: Board Member Jim Kuiken stated the $733,667 in optional enhancements to be paid by Stormwater funds does not offer additional Stormwater benefits. Board Member John Primsky stated as the original investment by the Stormwater Utility was 10.5% of budget ($1 million of $9.55 million) asking Stormwater Utility to fund 36.2% of the "optional" features ($734, 000 of $2.025 million) is disproportionate. In addition, he was not satisfied with the answer to his inquiry on the status of the $1.5 million in private fundraising, now increased to $2 million in the proposal. 17.2 Packet Pg. 321 Attachment: Boards and Commission Meeting Minutes (6666 : Whitewater Park) 4/6 NRAB – March 21, 2018 Nancy DuTeau brought up the idea of a moratorium and Rebecca said that the intention was a casualty in a prior legal challenge. Elizabeth Hudetz added that perhaps the “Martinez Case” would give us some margin in this area since the judges seem to be ruling (thus far) in favor of enhanced regulations. Nancy DuTeau also wanted to analyze the considerations of City versus State regulations, specifically how that influences NRAB recommendations to City Council. Nancy thought it would not be appropriate (at the City level) to increase buffer zones. Rebecca Everette said that the basic request is to change the City standards to meet what is required at the State of Colorado level. Elizabeth Hudetz advocated for a moratorium and 1,000-ft. buffer zone minimum especially near schools and outdoor/recreation areas. Elizabeth and Nancy DuTeau discussed that the present issue before the NRAB (recommendation) is a separate question from the dispute (and potential resulting regulations) in the “Martinez Case”. Luke Caldwell and Danielle Buttke endorsed an increased buffer in High Occupancy buildings. Concerning the parties involved in the negotiation between developers and oil and gas operators, Elizabeth Hudetz said it is appropriate to consider third-party oversight. Nancy DuTeau concluded the discussion by noting that April 13, 2018 is the due date for a first draft of recommendations. The Fort Collins City Council will review all observations, commentary and recommendations in June 2018. V. POUDRE RIVER WHITEWATER PARK RECOMMENDATION Kurt Friesen - Park Planning and Development Director, City of Fort Collins began his presentation by introducing his colleagues. Joining Kurt this evening to assist is Jeff Mihelich - Deputy City Manager, Adam Jokerst, Water Resources Engineer, and Matt Day, Sr Landscape Architect from the City of Fort Collins. The purpose of the presentation tonight is to outline a plan for additional funding for optional features on the Poudre River Whitewater Park. The presenters hope that the NRAB will recommend their enhanced design to the City Council of Fort Collins. Jeff Mihelich noted that this project is a legacy project initiated in 2011. The project is located near the intersection of College Avenue and Vine. The project has successfully moved forward such that construction bids will be accepted in the near future. He was enthusiastic about the project overall. Kurt Friesen gave a high-level overview of various segments of the project. First, he noted that the property acquisition phase is complete which was necessary for visibility from the road, safety of visitors, and a park site. A bridge will connect downtown Fort Collins (southside) with the North side business and residential area of the Poudre River. It will become part of the Trail System and provide pedestrian access. The proposed “South Bank Wall” is a plaza with shade structure and more funds are necessary to add seating to encourage “gathering.” The landscaping will be restorative with native plantings. Concrete walks provide greater accessibility. Included in the plan is a “play area.” Lighting, cameras and emergency call boxes are proposed safety features. Included in the plan is “Dark Sky” light fixtures, which minimize glare, reduce light trespass and sky glow. Vine Drive improvements include sidewalks, bike lanes, a parkway and parking. The goal is to make the area attractive to increase interest in the area. A grant from the Poudre Heritage Alliance (“PHA” promotes Poudre River’s national significance in water development, water law and water management) might fund a “Heritage Walk” area. The most critical improvement is the flood plane and floodway which must be completed at the front end and not in “stages.” This is a costly and time-sensitive part of the plan. Of interest was the 1865 Coy Ditch in the proposed area that previously irrigated the family farmland. In 1958, the City purchased the water rights. In 1980, the water was used to irrigate a now-defunct golf course and now will be reworked as part of a low-impact water improvement operation within the Whitewater Park Project. This modification also helps correct flooding and erosion issues while slowing flow in the play area. Jay Adams was interested in the South Bank of the River and its impact on the business in that area. Kurt Friesen said that the North College business area is evolving and the bridge will provide North and South businesses reciprocal access. The neighbors on both sides of the river are in support. Luke Caldwell asked for an overview of the River Access for ADA individuals. Kurt replied that a properly sloped concrete sidewalk ramp from the sidewalk to the edge of the river provides access for ADA individuals. Two “pools” provide kayak river access and a kayak “play” area. This increases the season for kayakers during the “off season” on the Poudre River traditional recreational areas. In addition, river tubing is encouraged. Regarding Water Protection, Elizabeth Hudetz inquired whether “Save the Poudre” (a Fort Collins Organization to “Protect and Restore” the Cache la Poudre River) was supportive. Kurt Friesen said that the organization supports our proposal. Natural Resources Advisory Board March 21, 2018 17.2 Packet Pg. 322 Attachment: Boards and Commission Meeting Minutes (6666 : Whitewater Park) 5/6 NRAB – March 21, 2018 Conversation ensued re the impact of NISP (defined above). Adam Jokerst said a 2015 river flow study showed that kayaking will be impacted 30-35% of the season and that tubing would be impacted 20-25%. He said analysis indicates that this project would still be viable - even with NISP. Nancy DuTeau asked what impact would this have on fish passage at various water flows. She received assurance that Colorado State Parks and Wildlife was satisfied with the plan. She further inquired as to the impact on the ADA access and, in particular, the proposed “play area.” Kurt said that flow would be very low at certain times. Nancy was also concerned that Pedestrian and Bicycle users comfortably share the throughways. Kurt said that the width of the proposed thoroughfare would be sufficient for co-access and use. Danielle Buttke thought a climate change impact study would be helpful. The additional funding, about $2 million, is specifically for the additional optional features: the pedestrian bridge, south- bank wall and plaza enhancements, landscape enhancements, concrete walks, children’s play area, and security. Kurt explained that the funds are to come from a combination of these City Departments and private sources: Natural Areas, Storm Water, CCIP (Community Capital Improvement Program), Fundraising (public and private), Park Impact Fees, General Fund, URA (Urban Renewal Authority), and Philanthropic assistance. Luke Caldwell expressed general support for the additional funding. He is particularly impressed with the stormwater (southwest wetland system) upgrades. He also appreciates the proximity to the Gustav Swanson Natural Area (445 Linden Street - further east on the Poudre River.) Additionally, he felt the addition of the “Heritage” area would be beneficial for River education. He invited a presentation from the group to the Bike Advisory Board. Elizabeth Hudetz and Danielle Buttke also expressed enthusiasm for the project while voicing their disapproval of NISP (defined above). Jay Adams made a motion to support the “additional project funding.” Motion seconded by Luke Caldwell. The motion passed unanimously. Nancy DuTeau noted that the NRAB recommendations are due April 17, 2018. Luke Caldwell will draft and circulate the memo. VI. UPDATES AND ANNOUNCEMENTS Earlier in the evening, (for the record), several NRAB members (Barry Noon, Danielle Buttke, and Elizabeth Hudetz) expressed their disapproval of the Northern Integrated Supply Project (“NISP”.) NISP is a proposed water storage and distribution project incorporating Glade Reservoir in Northwest Fort Collins near Ted’s Place, and Galeton Reservoir on the South Platte River. The stated goal of the project is to supply an additional 40K-acre ft of water supply diverted from the Poudre River. The NISP received notice in part during the previous NRAB meeting February 21, 2018. The main opposition is negative water flows on the Poudre River. Nancy DuTeau said that Bob Mann was absent tonight because he attended the City Wasteshed meeting. Jay Adams said he might be absent next month due to a surgery. Ling Wang is due to give birth in the next few weeks and may miss the April meeting as well. Luke Caldwell said that he has completed a draft recommendation giving Class I & II electric bikes access to all Fort Collins Trails for a year probationary period. He will be soliciting opinions from other municipalities on the success and/or struggles of comparable programs. He expressed enthusiasm for the program. Elizabeth Hudetz mentioned a “Rally Against Oil & Gas Extraction” in Greeley, CO at Bella Romero Academy (1400 E 20th St) Friday, March 23, 2018 from 3:20 – 4:30 PM. Danielle Buttke mentioned the National Park Prescription Day event on Sunday, April 29, 2018 at Lee Martinez Park – details posted soon on Fort Collins Recreation site. Lindsay Ex said that the City of Fort Collins – City Plan is moving forward into the “Visioning Phase”. Look for additional postings in April regarding the coming events. The Greenhouse Gas subcommittee of the AQAB will be meeting soon and the details posted on the AQAB website. Community Greenhouse Inventory presentations are coming soon as well. 17.2 Packet Pg. 323 Attachment: Boards and Commission Meeting Minutes (6666 : Whitewater Park) 1 Poudre River Whitewater Park Kurt Friesen, Park Planning & Development Director 04/17/2018 ATTACHMENT 3 17.3 Packet Pg. 324 Attachment: Powerpoint presentation (6666 : Whitewater Park) Action Requested An Appropriation of $1,533,920 from Stormwater, General Fund, and the Urban Renewal Authority (URA) for the whitewater park project. 2 17.3 Packet Pg. 325 Attachment: Powerpoint presentation (6666 : Whitewater Park) 3 17.3 Packet Pg. 326 Attachment: Powerpoint presentation (6666 : Whitewater Park) Project Funding Sources 4 Community Capital Improvement Program (CCIP) $ 4,200,000 Natural Areas $ 1,000,000 Stormwater $ 1,000,000 General Fund 2015 (Property Acquisition) $ 1,000,000 Park Impact Fees (Property Acquisition) $ 855,400 Fundraising $ 1,500,000 Total Funding $ 9,555,400 17.3 Packet Pg. 327 Attachment: Powerpoint presentation (6666 : Whitewater Park) Supporting Project Contributions 5 Natural Areas $750,000 - Purchase of Coy Water Right Stormwater $450,000 - 2014 Poudre River Downtown Master Plan Development $100,000 - Vine Drive Drainage Improvement 17.3 Packet Pg. 328 Attachment: Powerpoint presentation (6666 : Whitewater Park) Optional Features 6 Project Feature Estimated Cost Pedestrian Bridge $525,000 South Bank Wall Enhancements $150,000 South Bank Plaza Enhancements $175,000 Landscape Enhancements $250,000 Concrete Walks $100,000 Children’s Play Area $175,000 Site Lighting $350,000 Site Security $60,000 Additional Project Contingency $240,000 Total Estimated Cost $2,025,000 17.3 Packet Pg. 329 Attachment: Powerpoint presentation (6666 : Whitewater Park) Funding Approach 7 Cost Share by Funding Source Project Elements Cost Natural Areas Stormwater CCIP Fundraising Park Impact Fees General Fund URA Philanthropic Support Vine Drive, Parking and Storm Sewer Improvements $513,000 $213,000 $300,000 Property Acquisitions and Cleanup $1,855,400 $855,400 $1,000,000 River Enhancements $3,165,000 $721,666 $721,667 $721,667 $1,000,000 Bridge Abutments & Gathering Areas $1,157,000 $1,157,000 Minimum Landscape Enhancements $233,000 $77,666 $77,667 $77,667 Design, Engineering and Contractor Costs $2,418,000 $129,335 $650,000 $1,138,665 $500,000 Project Contingency $214,000 $71,333 $71,333 $71,334 Optional Features $2,025,000 $1,033,667 $492,335 $498,998 Total Estimated Cost with Optional Features $11,580,400 $1,000,000 $1,733,667 $4,200,000 $1,500,000 $855,400 $1,492,335 $300,000 $498,998 Current Available Funding $9,555,400 $1,000,000 $1,000,000 $4,200,000 $1,500,000 $855,400 $1,000,000 Additional Funding Needed $733,667 $492,335 $300,000 $498,998 17.3 Packet Pg. 330 Attachment: Powerpoint presentation (6666 : Whitewater Park) Project Benefits By Funding Source URA • Vine Drive Improvements • Pedestrian Bridge Stormwater • Removal of Properties From Floodway • Floodway Improvements • Improved Flow Capacity Beneath College Avenue Bridge • Removal of Existing Boat Chute • Added Drop Structures • Low Impact Development (LID) Enhancements General Fund/Philanthropic Support • Optional Features 8 17.3 Packet Pg. 331 Attachment: Powerpoint presentation (6666 : Whitewater Park) Construction Sequence 9 Timeframe Funded Base Project $1.5M of Optional Features Additional $500k of Optional Features August 2018 Mobilization September Site Grading October – January River Work South Bank • Pedestrian Bridge • Children’s Play Area • South Bank Wall Enhancements December- March 2019 River Work North Bank • Additional Project Contingency March - May River Restoration April - May Vine Street & Parking Lot June – July 2019 Minimum Landscape Enhancements • Site Lighting • Security/Emergency Call Station • South Bank Plaza Enhancements • Concrete Walks • Landscape Enhancements 17.3 Packet Pg. 332 Attachment: Powerpoint presentation (6666 : Whitewater Park) Appropriation Request 10 Stormwater $734,000 General Fund $496,920 Urban Renewal Authority (URA) $303,000 Appropriation Request $1,533,920 Philanthropic Sources (When Available) $499,000 Total Additional Funding Target $2,032,920 Project Funding Total $2,025,000 Art in Public Places Funding $7,920 17.3 Packet Pg. 333 Attachment: Powerpoint presentation (6666 : Whitewater Park) Action Requested An Appropriation of $1,533,920 from Stormwater, General Fund, and the Urban Renewal Authority (URA) for the whitewater park project. 11 17.3 Packet Pg. 334 Attachment: Powerpoint presentation (6666 : Whitewater Park) 12 17.3 Packet Pg. 335 Attachment: Powerpoint presentation (6666 : Whitewater Park) -1- ORDINANCE NO. 058, 2018 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE GENERAL FUND AND THE FORT COLLINS URBAN RENEWAL AUTHORITY FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE GENERAL FUND AND THE FORT COLLINS URBAN RENEWAL AUTHORITY FUND INTO THE CAPITAL PROJECT FUND FOR THE POUDRE RIVER WHITEWATER PARK PROJECT AND TRANSFERRING APPROPRIATIONS FROM THE CAPITAL PROJECT FUND TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM AND TRANSFERRING APPROPRIATIONS IN THE STORM DRAINAGE FUND FROM THE BOXELDER CREEK OUTFALL PROJECT AND THE REMINGTON STREET OUTFALL PROJECT TO THE CAPITAL PROJECT FUND FOR THE POUDRE RIVER WHITEWATER PARK PROJECT WHEREAS, the City is planning to construct a park in the downtown area along the Poudre River, to be known as the Downtown Whitewater Park, funding for which City voters approved in 2015 as part of the City’s Community Capital Improvement Program (the “CCIP”); and WHEREAS, the Downtown Whitewater Park will include world class whitewater features, park gathering places, river overlooks, fish passage and habitat improvements, stormwater improvements, street and sidewalk improvements, and various other related public improvements (the “Park Project”); and WHEREAS, the initial Park Project budget of $9,647,000 was approved in Budget Offer 21.1 (2015), and since such time Park Planning and Stormwater Utility staff have identified an additional $2,032,920 in optional improvements, including a pedestrian bridge, south bank wall and plaza enhancements, concrete walks, children’s play area, and site lighting and security features (the “Enhancements”), to support the project; and WHEREAS, at its work session on February 27, 2018, City Council reviewed the scope of the Enhancements and additional budget elements, including contributions to Art and Public Places Program and $240,000 of additional construction costs contingency; and WHEREAS, on March 6, 2018, the City and the Urban Renewal Authority (the “URA”) entered into an intergovernmental agreement by which the URA agreed to pay the City $300,000 toward the Park Project costs, recognizing the value of the Park Project in furthering the URA’s North College Plan; and WHEREAS, combining funds committed by the URA with funds identified in the Stormwater Utility enterprise and General funds, Park Planning staff recommends the City Council appropriate an additional $1,526,000 for the Park Project, plus $7,920 to be transferred to the Art and Public Places Program, as set forth herein; and Packet Pg. 336 -2- WHEREAS, during completion of the design and associated regional improvements for the Park Project and Enhancements, staff has identified additional benefits Stormwater Utility ratepayers will realize, supporting a proportional increase in the Utility’s contribution to project costs; such benefits include additional flood conveyance under the College Avenue Bridge, removal of developable land from the 100-year floodway, and new structures to convey runoff from Vine Drive into a reconfigured water quality pond; and WHEREAS, Article XII of the City Charter authorizes City Council to expend net operating revenues of the City’s utilities for renewal, replacement, extraordinary repair, extension, improvement, enlargement, and betterment of such utilities, or other specific utility purposes determined by Council to be beneficial to the ratepayers of said utilities; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, the City Manager has recommended the appropriation described herein and determined that these appropriations are available and previously unappropriated from the General Fund, the Fort Collins Urban Renewal Authority Fund and the Storm Drainage Fund, as applicable, and will not cause the total amount appropriated in the General Fund, the Fort Collins Urban Renewal Authority Fund or the Storm Drainage Fund, as applicable, to exceed the current estimate of actual and anticipated revenues to be received in these funds during the fiscal year; and WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund or capital project to another fund or capital project, provided that the purpose for which the transferred funds are to be expended remains unchanged; the purpose for which the funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital project in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and WHEREAS, this project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these qualified appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from reserves in the General Fund for transfer to the Capital Projects Fund the sum of FOUR HUNDRED NINETY- SIX THOUSAND NINE HUNDRED TWENTY DOLLARS ($496,920) for the Poudre River Packet Pg. 337 -3- Whitewater Project and appropriated therein. Section 3. That there is hereby appropriated for expenditure from reserves in the Fort Collins Urban Renewal Authority Fund for transfer to the Capital Projects Fund the sum of THREE HUNDRED THREE THOUSAND DOLLARS ($303,000) for the Poudre River Whitewater Project and appropriated therein. Section 4. That the unexpended appropriated amount of SIX THOUSAND ONE HUNDRED SEVENTY-EIGHT DOLLARS ($6,178) in the Capital Projects Fund - Poudre River Whitewater Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for Art in Public Places projects. Section 5. That the unexpended appropriated amount of ONE THOUSAND SEVEN HUNDRED FORTY-TWO DOLLARS ($1,742) in the Capital Projects Fund - Poudre River Whitewater Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. Section 6. That there is hereby appropriated for expenditure for transfer from the Boxelder Creek Outfall Project and the Remington Street Outfall Project in the Storm Drainage Fund for transfer to the Capital Projects Fund the sum of SEVEN HUNDRED THIRTY-FOUR THOUSAND DOLLARS ($734,000) for the Poudre River Whitewater Project and appropriated therein. Introduced, considered favorably on first reading, and ordered published this 17th day of April, A.D. 2018, and to be presented for final passage on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 1st day of May, A.D. 2018. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 338 sources, which are in process of being secured. The appropriation of $734,000 of additional Stormwater funds 17 Packet Pg. 310 $214,000 $71,333 $71,333 $71,334 Optional Features $2,025,000 $1,033,667 $492,335 $498,998 Total Estimated Cost with Optional Features $11,580,400 $1,000,000 $1,733,667 $4,200,000 $1,500,000 $855,400 $1,492,335 $300,000 $498,998 Current Available Funding $9,555,400 $1,000,000 $1,000,000 $4,200,000 $1,500,000 $855,400 $1,000,000 Additional Funding Needed $2,025,000 $733,667 $492,335 $300,000 $498,998 17 Packet Pg. 309 HPG 158. Grant funding success rate on applications Citywide 7.8 Maintain assets to reduce lifecycle costs while improving reliability and accessibility HPG 122. # of City buildings assessed/entered into IP Gateway Metrics still being evaluated: 1) NEW: $ spent on maintenance as a % of asset depreciation. Could be separate metrics for Utilities, Fleet, Facilities 2) NEW: a metric on lifecycle costs 3) NEW: Ratio of planned vs. unplanned maintenance 7.9 Proactively influence policy and legislative development at all levels Metric still being evaluated High Performing Government 1 Packet Pg. 299 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 6.5 Improve aging and/or missing transportation infrastructure that serves Fort Collins TRAN 64. Percent Arterial Bike Network Crossings Completed TRAN 62. Sidewalk Network (also linked to TRAN SO 6.1) NLSH 26. Square Footage of Medians Renovated 6.6 Maintain Level of Service ‘B’ for City streets and the current level of service for medians and associated infrastructure TRAN 18. Pothole response time TRAN 3. Cumulative Lane Miles of Roadway Pavement Improved CR 98. Trained Observer Program – Percentage of Medians Ratings With No Problems 6.7 Address parking needs Downtown, along the MAX corridor and in residential neighborhoods TRAN 66. MAX Parking Space Utilization NLSH 82. RP3 Program - # of Properties and Citations NLSH 83. RP3 Permits Issued Transportation 1 Packet Pg. 298 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) reduction and emergency response services SAFE 3. Percent of Time PFA intercedes prior to Flashover SAFE 44. % of citizens responding very good/good quality of - Fire services overall in Fort Collins SAFE 90. Percent of Time PFA Fire Personnel are on Scene Within 6 Minutes 20 Seconds in the Urban Area NEW: Compliance with fire inspections Safe Community 1 Packet Pg. 297 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) ENV 10. Community solid waste diversion rate ENV 12. Tons of community recycled or composted materials, including cardboard ENV 7. Community per capita per day of solid waste generation NEW: A metric on the Integrated Recycling Facility 4.5 Develop strategies to improve the community's climate resiliency NLSH 27. Drinking Water Storage Availability Environmental Health 1 Packet Pg. 296 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) 3) # of jobs in targeted sectors 4) Percentage of Occupations in danger of surpluses or shortfalls 5) % satisfaction from business survey from the questions, "The job Fort Collins does at supporting or creating new jobs" or "Employment Opportunities" Culture and Recreation Economic Health 1 Packet Pg. 295 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) Packet Pg. 294 Attachment: Exhibit A (6659 : 2018 Strategic Plan Resolution) HPG 158. Grant funding success rate on applications Citywide 7.8 Maintain assets to reduce lifecycle costs while improving reliability and accessibility HPG 122. # of City buildings assessed/entered into IP Gateway Metrics still being evaluated: 1) NEW: $ spent on maintenance as a % of asset depreciation. Could be separate metrics for Utilities, Fleet, Facilities 2) NEW: a metric on lifecycle costs 3) NEW: Ratio of planned vs. unplanned maintenance 7.9 Proactively influence policy and legislative development at all levels Metric still being evaluated High Performing Government 16.1 Packet Pg. 233 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 6.5 Improve aging and/or missing transportation infrastructure that serves Fort Collins TRAN 64. Percent Arterial Bike Network Crossings Completed TRAN 62. Sidewalk Network (also linked to TRAN SO 6.1) NLSH 26. Square Footage of Medians Renovated 6.6 Maintain Level of Service ‘B’ for City streets and the current level of service for medians and associated infrastructure TRAN 18. Pothole response time TRAN 3. Cumulative Lane Miles of Roadway Pavement Improved CR 98. Trained Observer Program – Percentage of Medians Ratings With No Problems 6.7 Address parking needs Downtown, along the MAX corridor and in residential neighborhoods TRAN 66. MAX Parking Space Utilization NLSH 82. RP3 Program - # of Properties and Citations NLSH 83. RP3 Permits Issued Transportation 16.1 Packet Pg. 232 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) reduction and emergency response services SAFE 3. Percent of Time PFA intercedes prior to Flashover SAFE 44. % of citizens responding very good/good quality of - Fire services overall in Fort Collins SAFE 90. Percent of Time PFA Fire Personnel are on Scene Within 6 Minutes 20 Seconds in the Urban Area NEW: Compliance with fire inspections Safe Community 16.1 Packet Pg. 231 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) ENV 10. Community solid waste diversion rate ENV 12. Tons of community recycled or composted materials, including cardboard ENV 7. Community per capita per day of solid waste generation NEW: A metric on the Integrated Recycling Facility 4.5 Develop strategies to improve the community's climate resiliency NLSH 27. Drinking Water Storage Availability Environmental Health 16.1 Packet Pg. 230 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) 3) # of jobs in targeted sectors 4) Percentage of Occupations in danger of surpluses or shortfalls 5) % satisfaction from business survey from the questions, "The job Fort Collins does at supporting or creating new jobs" or "Employment Opportunities" Culture and Recreation Economic Health 16.1 Packet Pg. 229 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) Packet Pg. 228 Attachment: 2018 Strategic Plan, redlined version (6660 : 2018 Strategic Plan) of the by the public. City The of Fort City Collins makes for no its representation internal purposes or only, warranty dimensions, as to contours, its accuracy, property timeliness, boundaries, or completeness, or placement and of location in particular, of any its map accuracy features in thereon. labeling or THE displaying CITY OF FORT COLLINS PARTICULAR MAKES PURPOSE, NO WARRANTY EXPRESSED OF MERCHANTABILITY OR IMPLIED, WITH OR RESPECT WARRANTY TO THESE FOR FITNESS MAP PRODUCTS OF USE FOR OR THE UNDERLYING FAULTS, and assumes DATA. Any all responsibility users of these of map the use products, thereof, map and applications, further covenants or data, and accepts agrees them to hold AS the IS, City WITH harmless ALL from made and this against information all damage, available. loss, Independent or liability arising verification from any of all use data of contained this map product, herein should in consideration be obtained of by the any City's users having of these liability, products, whether or direct, underlying indirect, data. or consequential, The City disclaims, which and arises shall or not may be arise held from liable these for any map and products all damage, or the loss, use thereof or by any person or entity. Printed: April 10, 2018 0 0.035 0.07 0.105 0.1M4iles Scale 1:4,000 © Zoning Map City Limits - Outline City Limits Buildings Low Density Mixed-Use Neighborhood (LMN) Low Density Residential (RL) Annexation Area Harmony Cottages Woodridge CountJryJ's Corner ATTACHMENT 3 10.3 Packet Pg. 121 Attachment: Zoning Map (6647 : Aweida Annexation) labeling or THE displaying CITY OF FORT COLLINS PARTICULAR MAKES PURPOSE, NO WARRANTY EXPRESSED OF MERCHANTABILITY OR IMPLIED, WITH OR RESPECT WARRANTY TO THESE FOR FITNESS MAP PRODUCTS OF USE FOR OR THE UNDERLYING FAULTS, and assumes DATA. Any all responsibility users of these of map the use products, thereof, map and applications, further covenants or data, and accepts agrees them to hold AS the IS, City WITH harmless ALL from made and this against information all damage, available. loss, Independent or liability arising verification from any of all use data of contained this map product, herein should in consideration be obtained of by the any City's users having of these liability, products, whether or direct, underlying indirect, data. or consequential, The City disclaims, which and arises shall or not may be arise held from liable these for any map and products all damage, or the loss, use thereof or by any person or entity. Printed: April 10, 2018 0 0.035 0.07 0.105 0.1M4iles Scale 1:4,000 © Structure Plan Map City Limits - Outline Buildings Urban Estate Low Density Mixed-Use Neighborhoods Annexation Area Harmony Cottages Woodridge CountJryJ's Corner ATTACHMENT 2 10.2 Packet Pg. 120 Attachment: Structure Plan map (6647 : Aweida Annexation) labeling or THE displaying CITY OF FORT COLLINS PARTICULAR MAKES PURPOSE, NO WARRANTY EXPRESSED OF MERCHANTABILITY OR IMPLIED, WITH OR RESPECT WARRANTY TO THESE FOR FITNESS MAP PRODUCTS OF USE FOR OR THE UNDERLYING FAULTS, and assumes DATA. Any all responsibility users of these of map the use products, thereof, map and applications, further covenants or data, and accepts agrees them to hold AS the IS, City WITH harmless ALL from made and this against information all damage, available. loss, Independent or liability arising verification from any of all use data of contained this map product, herein should in consideration be obtained of by the any City's users having of these liability, products, whether or direct, underlying indirect, data. or consequential, The City disclaims, which and arises shall or not may be arise held from liable these for any map and products all damage, or the loss, use thereof or by any person or entity. Printed: April 10, 2018 0 0.035 0.07 0.105 0.1M4iles Scale 1:4,000 © Vicinity Map City Limits - Outline City Limits Buildings Annexation Area Harmony Cottages Woodridge CountJryJ's Corner ATTACHMENT 1 10.1 Packet Pg. 119 Attachment: Vicinity map (6647 : Aweida Annexation)