HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/01/2019 - FIRST READING OF ORDINANCE NO. 115, 2019, APPROPRIAgenda Item 5
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AGENDA ITEM SUMMARY October 1, 2019
City Council
STAFF
Darin Atteberry, City Manager
Mike Beckstead, Chief Financial Officer
Lawrence Pollack, Budget Director
John Duval, Legal
SUBJECT
First Reading of Ordinance No. 115, 2019, Appropriating Prior Year Reserves and Unanticipated Revenue in
Various City Funds and Authorizing the Transfer of Appropriated Amounts of Funds or Projects.
EXECUTIVE SUMMARY
The purpose of this Annual Adjustment Ordinance is to combine dedicated and unanticipated revenues or
reserves that need to be appropriated before the end of the year to cover the related expenses that were not
anticipated and, therefore, not included in the 2019 annual budget appropriation. The unanticipated revenue is
primarily from fees, charges, rents, contributions, donations and grants that have been paid to City
departments to offset specific expenses.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
This Ordinance appropriates as supplemental appropriations unanticipated revenue and prior year reserves in
various City funds and authorizes the transfer of appropriated amounts between funds and/or projects. The
City Charter permits the City Council to appropriate unanticipated revenue received as a result of rate or fee
increases or new revenue sources, such as grants and reimbursements. The City Charter also permits the
City Council to provide, by ordinance, for payment of any expense from prior year reserves. Additionally, it
authorizes the City Council to transfer any unexpended appropriated amounts from one fund to another upon
recommendation of the City Manager, provided that (i) the purpose for which the transferred funds are to be
expended remains unchanged, (ii) the purpose for which they were initially appropriated no longer exists, or
(iii) the proposed transfer is from a fund or capital project account in which the amount appropriated exceeds
the amount needed to accomplish the purpose specified in the appropriation ordinance (Transfer Criteria).
If these appropriations are not approved, the City will have to reduce expenditures even though revenue and
reimbursements have been received to cover those expenditures.
The City Manager recommends all the supplemental appropriations and transfers in the Ordinance. The City
Manager has also determined that the proposed supplemental appropriations are available and previously
unappropriated in the funds designated in Section 2 of the Ordinance and that each appropriation will not
cause the total amount appropriated in each named fund to exceed the current estimate of actual and
anticipated revenues to be received in each such fund during the fiscal year. The City Manager has further
determined that all transfers of funds in the Ordinance satisfy one or more of the Transfer Criteria.
The table below is a summary of the expenses in each fund that make up the increase in requested
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appropriations. Also included are transfers between funds and/or projects which do not increase net
appropriations, but per the City Charter, require City Council approval to make the transfer. A table with the
specific use of prior year reserves appears at the end of the agenda item summary.
Funding
Unanticipated
Revenue
Prior Year
Reserves
Transfers TOTAL
General Fund $4,779,190 $884,527 $5,800 $5,669,517
Capital Projects Fund 190,125 0 249,377 439,502
Cultural Services Fund 70,930 0 40,000 110,930
Equipment Fund 289,165 0 0 289,165
Light & Power Fund 4,533 0 0 4,533
KFCG Fund (PFA) 0 136,419 0 136,419
Self Insurance Fund 0 410,000 410,000 820,000
Transportation Fund 468,163 900,000 0 1,368,163
Transportation CEF Fund 39,261 210,116 0 249,377
Water Fund 70,000 0 0 70,000
Wastewater Fund 10,000 0 0 10,000
Stormwater Fund 10,000 0 0 10,000
GRAND TOTAL $5,931,367 $2,541,062 $705,177 $9,177,606
A. GENERAL FUND
1. Sponsorships - Love the Fort Fund
This adjustment is to repurpose $12,500 of money originally set up to support new and creative
initiatives focusing on resident engagement around the uniqueness and original attributes of Fort
Collins with an external partner. After review of the initial funds that were expended, staff believes the
funds are better brought in house to be used for similar purposes, such as the Lateral Labs pop up
event that was hosted by the City and the Music District in July 2019. Any expenditures of these funds
will be spent on other things that support a uniquely Fort Collins approach to engagement and
creativity.
FROM: Unanticipated Revenue $12,500
FOR: Community Engagement Activities $12,500
2. Land Bank Operational Expenses
This request is intended to cover expenses related to the land bank property maintenance needs for
2019. As expenses vary from year to year, funding is requested annually mid-year to cover these
costs. Expenses for 2019 include general maintenance of properties, raw water and sewer expenses,
electricity, prairie dog mitigation, and other as applicable.
FROM: Prior Year Reserves (Land Bank reserve) $45,693
FOR: Land Bank Expenses $45,693
3. Manufacturing Equipment Use Tax Rebates
Finance requests the appropriation of $405,437 to cover the amount due for the 2018 Manufacturing
Equipment Use Tax Rebate program as established in Chapter 25, Article II, Division 5, of the City
Code. The rebate program was established to encourage investment in new manufacturing equipment
by local firms. Vendors have until December 31st of the following year to file for the rebate. This item
appropriates the use tax funds to cover the payment of the rebates.
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FROM: Prior Year Reserves (Manufacturing Use Tax Rebate) $405,437
FOR: Manufacturing Use Tax Rebates $405,437
4. Host Compliance - Short-Term Rentals Annual Subscription
In response to a steady stream of online platforms that advertise short term rentals (STRs), City staff
has had to fund technology that will monitor the occurrence of unlicensed short-term rentals (STR).
Host Compliance has developed a proprietary system to scan the internet to find active STR
advertisements and match them against licensed agencies, thereby allowing City staff to focus on
noncompliant issues by providing the documentation needed to pursue enforcement and to investigate
proactively. The cost of this software was not budgeted in CDNS and has been paid consistently by
the City for 2 years.
FROM: Prior Year Reserves $17,129
FOR: Short-term rentals software license $17,129
5. Historic Structure Assessment (HSA) of the Fort Collins Water Treatment Plant No. 1 at
Gateway Park
The City has been awarded a $22,835 grant from History Colorado, to be matched by $15,000 of
Operations Services funds. This grant will fund professional structural engineering and architectural
services to provide a comprehensive assessment of the condition of the Water Treatment buildings
and filtration site features. As the facility has been offline since 1987, this HSA is the critical first step
towards a solution for the treatment plant that will balance the preservation and ecological needs of
this defunct water treatment plant with a functional use.
FROM: Unanticipated Revenue (grant) $22,835
FROM: Previously Appropriated Funds (Non-grant business unit) $15,000
FOR: Historic Structure Assessment (Grant business unit) $37,835
6. Juvenile Diversion Grant 2019-20
These grant funds support Restorative Justice Services in providing alternatives to the justice system
for youth who commit crimes in our community. Due to changes in state legislation, only half the grant
award was awarded this year (July 1-December 31, 2019.) Changes in the state process are why the
funds are being appropriated through the annual adjustment ordinance rather than the normal
appropriation process. The other half will be awarded in January 2020.
FROM: Unanticipated Revenue (grant) $33,809
FOR: Alternative sentencing for youth $33,809
7. College Downtown Survey
The City has been awarded a $25,000 grant from History Colorado to be matched by $15,000 of City
funds, to survey and document 50 buildings along College Avenue. This survey project furthers
Council's direction for proactive survey of Fort Collins' older building stock to guide development and is
a requirement for Fort Collins to retain its historic preservation certification through the Federal
Certified Local Government Program. The matching funds were previously appropriated in the Keep
Fort Collins Great (KFCG) Fund through the 2019-2020 Budgeting for Outcomes (BFO) process for
anticipated grants such as this.
FROM: Unanticipated Revenue (grant) $25,000
FOR: Historic survey $25,000
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8. Harmony Gateway Illustration Project
This request is administrative in nature; staff is requesting that the budget that was originally carried
forward in the General Improvement District (GID) fund be transferred to the correct business unit. The
original budget was in the Downtown General Improvement District (GID #1) and should have been in
the General Fund. No new spending will occur as a result of this change.
FROM: Unanticipated Revenue (GID #1) $5,800
FOR: Harmony Gateway Illustration Project $5,800
9. Emergency Preparedness and Security (previously the Office of Emergency Management)
FEMA Grant
This is an administrative change that does not increase net appropriations. A portion of the budget for
the 2019-20 Emergency Preparedness and Security (EPS - previously the Office of Emergency
Management) needs to be recorded in a Grant business unit per City Charter.
FROM: Previously Appropriated Funds (Non-grant business unit) $130,000
FOR: Emergency Preparedness and Security (Grant business unit) $130,000
10. Forestry tree donations and miscellaneous revenue
This item appropriates unanticipated revenue from Forestry tree donations and miscellaneous revenue
(this includes the Christmas tree recycling program and fees collected to replace damaged trees).
FROM: Unanticipated Revenue (donations & miscellaneous revenue) $45,000
FOR: Forestry work & tree plantings $45,000
11. Fort Collins Police Services (FCPS) has received revenue from various sources and is also
requesting the use of reserves, to be appropriated to cover the related expenditures. A listing of these
items follows:
a. $5,631 - Police Battle Grant 2018-2019 Supplemental-the Beat Auto Theft Through Law
Enforcement [BATTLE] Grant is a state funded grant for overtime for officers to reduce auto theft
and bring those who steal automobiles to justice. This grant pays for overtime on a reimbursable
basis. The original 2018-2019 grant was appropriated in the 2018 Annual Adjustment Ordinance
and this request is for additional funds awarded after the first round of awards.
b. $9,072 - Police Battle Grant 2019-2020-the Beat Auto Theft Through Law Enforcement [BATTLE]
Grant is a state funded grant for overtime for officers to reduce auto theft and bring those who
steal automobiles to justice. This grant pays for overtime on a reimbursable basis.
c. $33,033 - Black and Gray Market Marijuana Grant 2019 - The Black and Gray Market Marijuana
grant was administered by the District Attorney's Office funded through state marijuana sales
taxes. This grant is used to pay for overtime and equipment associated with the enforcement of
black-market marijuana criminals.
d. $5,384 - 2019 Click it or Ticket Grant - In 2019 Police Services was awarded a Click it of Ticket
Grant from the Colorado Department of Transportation to pay for officers to work overtime to
conduct enforcement activities.
e. $31,505 - State of Colorado Peace Officer Standards and Training (COPOST) Grant 2018-2019-
COPOST reimburses agencies within Colorado Police training and training equipment on a
reimbursement basis.
f. $11,000 - High Visibility Impaired Driving Enforcement Grant 2019-2020 - In 2019 Police Services
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was awarded a High Visibility Impaired Driving Enforcement grant from the Colorado Department
of Transportation to pay for overtime for DUI enforcement during specific holiday time periods.
g. $128,051 - Sale of Police records and other miscellaneous revenue - FCPS received revenue from
the sale of Police reports along with other miscellaneous revenue.
h. $307,249 - Police Overtime Reimbursement - Police Services help schedule security and traffic
control for large events. Since these events are staffed by officers outside of their normal duties,
officers are paid overtime. The organization that requested the officer presence is billed for the
costs of the officers' overtime. The different activities include, but not limited to, CSU football
games, Tour De Fat, Brew Fest, New West Fest and other events. Additionally, FCPS partners
with Larimer County to staff events at The Ranch. Police receives reimbursement from Larimer
County for officers’ hours worked at Ranch events.
i. $11,030 - Police City Give Donations-Unanticipated philanthropic revenue for the Police Explorer
Unit, K9 division and general Police use.
j. $2,500 - Shop with a Cop Grant - The program pairs volunteers from regional emergency services
with local children whose families are facing severe financial difficulties and limited/no housing.
Children selected by the McKinney Foundation (through the Poudre School District), are given gift
cards to purchase gifts for their immediate family members. Emergency personnel shop with them,
building bonds and providing assistance.
k. $20,428 - Movement of Funds Associated with the Northern Colorado Drug Task Force - As a part
of the movement of the of the Northern Colorado Drug Task Force (NCDTF) over to Larimer
County as a part of them being the fiscal agent, this transfer would account for the remaining
amount of State Asset Forfeiture and other funds for which Larimer County will now be the fiscal
agent. This includes an ancillary payment to the NCDTF from County court fines and fees of
$14,160 previously paid to the City for NCDTF and $6,268 is the remaining NCDTF reserves from
asset forfeitures.
TOTAL APPROPRIATION
FROM: Unanticipated Revenue (2018 BATTLE Grant) $5,631
FROM: Unanticipated Revenue (2019 BATTLE Grant) $9,072
FROM: Unanticipated Revenue (Black & Gray Market MJ Grant) $33,033
FROM: Unanticipated Revenue (2019 Click it or Ticket Grant) $5,384
FROM: Unanticipated Revenue (COPOST Grant 2018-19) $31,505
FROM: Unanticipated Revenue (HVE Grant) $11,000
FROM: Unanticipated Revenue (Miscellaneous) $128,051
FROM: Unanticipated Revenue (Overtime Reimbursement) $307,249
FROM: Unanticipated Revenue (City Give Donations) $11,030
FROM: Unanticipated Revenue (Shop with a Cop Grant) $2,500
FROM: Unanticipated Revenue (County court fines and fees) $14,160
FROM: Prior Year Reserves (Asset forfeitures) $6,268
FOR: 2018 BATTLE Grant $5,631
FOR: 2019 BATTLE Grant $9,072
FOR: Black & Gray Market MJ Grant $33,033
FOR: 2019 Click it or Ticket Grant $5,384
FOR: COPOST Grant 2018-19 $31,505
FOR: 2019 HVE Grant $11,000
FOR: Police Services Operations $128,051
FOR: Police Services Operations $307,249
FOR: Police Services Operations $11,030
FOR: Shop with a Cop Grant $2,500
FOR: Transfer of NCDTF funding to Larimer County $20,428
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12. Radon Kits
Environmental Services sells radon test kits at cost as part of its program to reduce lung-cancer risk
from in-home radon exposure. This appropriation would recover kit sales for the purpose of restocking
radon test kits.
FROM: Unanticipated Revenue (radon kit sales) $3,960
FOR: Radon Test Kits $3,960
13. Radon Grant 2018-19 Addendum
City staff was invited to present on local initiatives at the International Radon Symposium in Denver.
To cover the costs of travel, stay, and registration, the Colorado Department of Public Health and
Environment (CDPHE) increased the purchase order of the radon grant. A 40% match is included from
previously appropriated money.
FROM: Unanticipated Revenue (grant) $1,328
FROM: Previously Appropriated Funds (Non-grant business unit) $531
FOR: International Radon Symposium (Grant business unit) $1,859
14. Roof Hail Damage Insurance Appropriation
These funds are intended to repair roof hail damage on 36 buildings resulting from the June 19, 2018
hailstorm. The City of Fort Collins has received $2,713,458 Insurance proceeds and expects to
recover another $1,362,685 in losses. All work is expected to be completed by August 2020.
FROM: Unanticipated Revenue (insurance proceeds) $4,076,143
FOR: Roof repair $4,076,143
15. Safety and Risk Management (SRM) Premium and Claims Adjustment (see Item #H1 for
additional information)
This Annual Adjustment is for the unanticipated increase of insurance premiums caused by 2018 hail
damage and increase claim amount realized in 2019. The amount from the General Fund Reserves will
be transferred to the Self-Insurance Fund.
FROM: Prior Year Reserves $410,000
FOR: Transfer to Self-Insurance Fund for increased insurance costs $410,000
B. CAPITAL PROJECTS FUND
1. Gardens Visitor Center Expansion
Unanticipated revenues received as donations for the visitor center expansion.
FROM: Unanticipated Revenue (City Give donations) $21,715
FOR: Gardens Visitor Center Expansion $21,715
2. Gardens Visitor Center Expansion transfer to reimburse Gardens on Spring Creek
Donations for the Visitor's Center expansion to be transferred to General Fund to reimburse the
Gardens on Spring Creek reserve fund in the General Fund for money previously provided from that
reserve fund to get the Gardens on Spring Creek project started. These donations flowed through City
Give.
FROM: Unanticipated Revenue (City Give donations) $30,000
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FOR: Reimburse Gardens on Spring Creek reserve in the General Fund $30,000
3. Poudre River Reach 4 Study Donation
This item appropriates a donation received for the feasibility study/design for the Reach 4 phase of the
Poudre River Downtown Master Plan. This item is linked to BFO Offer #32.7 ENHANCEMENT:
Poudre River Downtown Master Plan Reach 4 Feasibility Study.
FROM: Unanticipated Revenue (City Give donation) $25,000
FOR: Poudre River Downtown Master Plan $25,000
4. Nature in the City
Nature in the City gives out small grants for nature related projects. A grant was given to Front Range
Community College (FRCC) for a pollinator garden. FRCC returned the remaining unused funds of
$1,197, which needs to be appropriated for expenditure.
FROM: Unanticipated Revenue (return of unused funds) $1,197
FOR: Future use $1,197
5. College and Trilby Intersection Improvements
6520 South College Avenue-Vintage Marketplace. Approved minor amendment for dedication of right
of way and public sidewalk improvements requested of applicant. Capital Projects (CP) has
improvements scheduled at nearby intersection of College/Trilby and will be completing the project in
2021. As project has not been designed and to avoid having the developer make improvements that
may need to be changed after project design, a payment in lieu of construction was requested from the
applicant and will be applied as a funding source to the project.
FROM: Unanticipated Revenue (payment in lieu of construction) $38,163
FOR: Public sidewalk improvements $38,163
6. Prospect Road and 1-25
Paradigm Properties, LLC is one of the property owners at the I-25 Prospect interchange. As part of
the overall project, property owners who benefit from the enhanced interchange are contributing right-
of-way with a total value of $500,000 to the overall project. This $32,500 is the amount Colorado
Department of Transportation paid Paradigm Properties for its right-of-way and is required to be paid
to the City for the right-of-way credit it has granted Paradigm Properties. These funds will be used by
the City for the project.
FROM: Unanticipated Revenue (right of way contribution) $32,500
FOR: I-25 and Prospect interchange improvements $32,500
7. Vine and Timberline Intersection Improvements
With new development the City can request that a developer build enhancements or pay the City to
construct them; this is termed a payment-in-lieu (PIL) of construction. This request appropriates a PIL
collected during the year to the Vine and Timberline Intersection Project; the project outcome will
signalize the intersection and remove the current four way stop.
FROM: Unanticipated Revenue (payment in lieu of construction) $38,950
FOR: Intersection improvements $38,950
8. CCIP Pedestrian Sidewalk-ADA
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Engineering staff had requested a developer, by letter, make concrete repairs in accordance with an
acceptance walk-through on a recently developed property. The developer did not respond to
numerous requests; therefore, staff initiated a request to the financial company for issuance to the City
the remaining funds on their letter of credit so that the City could complete the necessary repairs. This
is being bundled with Sidewalk CCIP as this is the group who will execute the repairs and the sidewalk
is being brought up to current standards by the development.
FROM: Unanticipated Revenue (insurance payment) $2,600
FOR: Sidewalk repair $2,600
9. Payments in Lieu of Construction (see item #J1 for additional information)
With new development the City can request a developer to build enhancements or pay the City to
construct them; this is termed a Payment-in-lieu (PIL) of construction. This request appropriates PILs
collected during the year to various projects across the City. $210,116 to the Lemay and Vine
Intersection, $1,300 to the College and Trilby Intersection and $37,961 to the North Mason Street
Design. These funds will be transferred to the Capital Projects Fund in order to complete the projects.
FROM: Transfer from Transportation Capital Expansion Fees $249,377
FOR: Lemay and Vine Intersection $210,116
FOR: College and Trilby Intersection $1,300
FOR: North Mason Street Design $37,961
10. Art In Public Places - Poudre Whitewater Park (see item #D1 for additional information)
Transfer funding from Parks for Art in Public Places for additional artwork at Poudre Whitewater Park.
The $40,000 is matching funds from Parks per Resolution 2019-080.
FROM: Previously Appropriated Funds $40,000
FOR: Transfer to Cultural Services Fund $40,000
C. CULTURAL SERVICES FUND
1. Art in Public Places - Poudre Whitewater Park (see item #B10 for additional information)
Transfer funding from Parks for Art in Public Places for additional artwork at Poudre Whitewater Park,
$28,000 is from donations and $40,000 is matching funds from Parks per Resolution 2019-080.
FROM: Unanticipated Revenue (City Give donations) $28,000
FROM: Transfer from Capital Projects Fund (matching funds) $40,000
FOR: Art in Public Places (artwork & O&M) $68,000
2. Art in Public Places - Pianos About Town
Pianos About Town is a collaborative project between the City of Fort Collins Art In Public Places
Program, Bohemian Foundation, and the Downtown Development Authority. The project combines art
and music for the enjoyment of the community. Pianos are painted from May through October in Old
Town Square, where the public can interact with the artists as they work. Pianos are also painted in
the winter months, in various public indoor locations. The completed pianos then rotate to various
locations throughout Fort Collins, inviting people to admire the artwork and play a tune.
FROM: Unanticipated Revenue (City Give donation) $42,930
FOR: Pianos About Town (artwork & O&M) $42,930
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D. EQUIPMENT FUND
1. State Compressed Natural Gas (CNG) Vehicle and Electric Charging Infrastructure Grants
This revenue is from the Alt Fuels Colorado ($262,880) and Charge Ahead ($26,285) grant programs
administered by the State Energy Office and the Regional Air Quality Council. Alt Fuels Colorado
provides 80% reimbursement on the incremental cost of natural gas vehicles, while Charge Ahead
provides infrastructure for vehicle charging stations.
FROM: Unanticipated Revenue (grants) $289,165
FOR: Natural Gas Vehicles and Charging stations $289,165
E. LIGHT AND POWER FUND
1. Art in Public Places - Sponsored Transformer Cabinets
Transformer Cabinet Mural Project Sponsorship. Donations were received by three entities to have
the transformer cabinets in their areas painted through the Art in Public Places (APP) Project to
decrease the prevalence of graffiti. Donators: Our Saviour's Lutheran Church $2,234, Observatory
Village Master Home Owners Association (HOA) $1,143 and Observatory Village Master HOA $1,156.
Operations and Maintenance costs are not applicable on painting projects at this small scale.
FROM: Unanticipated Revenue (donations) $4,533
FOR: Transformer Cabinet Mural Project $4,533
F. KEEP FORT COLLINS GREAT FUND (Poudre Fire Authority)
1. KFCG Reserve for Fire
Requesting the Keep Fort Collins Great Reserve for Fire to pay for Poudre Fire Authority's share of
regional fire command post (a vehicle that is used as the command center during major incidents, fully
equipped with communication devices).
FROM: Prior Year Reserves (KFCG PFA) $136,419
FOR: Regional fire command post $136,419
G. SELF INSURANCE FUND
1. Safety and Risk Management (SRM) Premium and Claims Adjustment (see Item #A15 for
additional information)
This Annual Adjustment is for the unanticipated increase of insurance premiums caused by 2018 hail
damage and increase claim amount realized in 2019. The amount from the General Fund Reserves
will be transferred to the Self-Insurance Fund.
FROM: Prior Year Reserves $410,000
FROM: Transfer from General Fund $410,000
FOR: Increase in Insurance costs $820,000
H. TRANSPORTATION FUND
1. Snow and Ice Removal
The 2019 snow budget has nearly been consumed. Appropriated budget in BFO is $1.3M and YTD
spending is $870K. The salt supply was intentionally depleted in early 2019 so maintenance and repair
work could be performed on the salt barn; therefore 6000 tons of salt will be purchased in final months
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of the year. Additional funding of $900,000 is requested to ensure there is enough budget appropriated
to provide snow removal services from September through December 2019. The breakdown of the
request: $525,000 for salt and $375,000 for removal service and equipment maintenance.
FROM: Prior Year Reserves $900,000
FOR: Snow & Ice removal costs $900,000
2. Streets Work for Others Program
The Planning, Development and Transportation Work for Others is a self-supported program for all
“Work for Others” activities within Streets. Expenses are tracked and billed out to other City
departments, Poudre School District, CSU, CDOT, Larimer County, developers and other public
agencies. The original budget of $3.2M was an estimate based on scheduled projects. Additional
unanticipated projects were added in 2019. This additional appropriation of $300,000 is requested to
cover projects through the end of 2019. Revenue for performing the work will offset the expense (note
- expense will not be incurred without offsetting revenue).
FROM: Unanticipated Revenue (work to be billed) $300,000
FOR: Work for Others Program $300,000
3. Street Maintenance Program
The City took ownership of Saber Cat Drive from Poudre School District (PSD). PSD signed an
agreement to contribute $105,000 towards the cost to bring the Saber Cat to the standards in City
Code Section 24-98. In addition, Xcel Energy forfeited $8,858 from an escrow account for street
repairs related to Xcel's gas line/services improvements on Debra Drive and Rick Drive. The work was
performed by Connell Resources on behalf of the City and this revenue will offset a portion of those
costs.
FROM: Unanticipated Revenue (contributions) $113,858
FOR: Street Maintenance Program $113,858
4. FC Bikes Program
FC Bikes received funding from the following sources: People For Bikes Big Jump Network Donation
($40,000); and Open Streets sponsorship, donations and vendor fees ($11,625). Funding from the
People for Bikes grant will support bicycle and pedestrian improvements along West Vine Drive and
Lancer Drive. Open Streets revenue is used to offset 2019 Open Streets event costs.
FROM: Unanticipated Revenue (People for Bikes City Give donation) $40,000
FROM: Unanticipated Revenue (Open Streets sponsorship, vendor fees) $11,625
FOR: Bicycle and Pedestrian improvements W. Vine/Lancer Dr $40,000
FOR: 2019 Open Streets event costs $11,625
5. Safe Routes to School
This funding was donated to the Safe Routes to School (SRTS) program by Scheels (an outdoor
equipment store) and the FoCo Fondo Fest (an annual recreational cycling event) to encourage more
kids to participate in the outdoor activity of bicycling. The funds must be used to support SRTS-
sponsored after-school biking clubs and other bicycle education targeted at local K-8 students.
FROM: Unanticipated Revenue (City Give donations) $2,680
FOR: Safe Routes to School Program $2,680
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I. TRANSPORATION CEF FUND
1. Payments in Lieu of Construction (see item #B9 for additional information)
With new development the City can request a developer to build enhancements or pay the City to
construct them; this is termed a Payment-in-lieu (PIL) of construction. This request appropriates PILs
collected during the year to various projects across the City. $210,116 to the Lemay and Vine
Intersection, $1,300 to the College and Trilby Intersection and $37,961 to the North Mason Street
Design. These funds will be transferred to the Capital Projects Fund in order to complete the projects.
FROM: Prior Year Reserves (payment in lieu of construction) $210,116
FROM: Unanticipated revenue (payment in lieu of construction) $39,261
FOR: Transfer to the Capital Projects Fund $249,377
J. WATER FUND
1. Water Efficiency Grant (Colorado Water Conservation Board Water Plan Grant)
Fort Collins Utilities customers are facing increasing costs for water and are motivated to explore
waterwise landscapes. Also, a warming climate means that the community needs more successful,
waterwise, drought-tolerant landscapes. This grant allows Water Conservation staff to provide
education around and incentives for commercial-scale waterwise landscape transformation projects
(e.g., turf-to-native grass or other low-water-use landscapes). This grant from the Colorado Water
Conservation Board will help fund approximately six commercial and HOA landscape conversion
projects that will save an estimated 1.5 million gallons. This effort was selected for its value in meeting
the goals of the Colorado Water Plan and the projects will serve as case studies for others in Fort
Collins and across Colorado. Staff anticipate awarding between $5,000-$15,000 per project. These
case studies will increase knowledge about implementation, maintenance, cost, and community
acceptance of landscape conversion projects in HOA and commercial settings. This research will
support complimentary regional efforts lead by Northern Water and Colorado State University (CSU)
Extension. Funding can also provide additional support to customers affected by increases in the
Excess Water Use surcharge and compliments the Allotment Management Program (AMP), Ordinance
No. 050, 2019.
FROM: Unanticipated Revenue (grant) $70,000
FOR: Water Efficiency training $70,000
K. WASTEWATER FUND
1. Supplement to Bacteriological Water Quality Monitoring Study
Northern Water Conservancy District has entered into an agreement with the City to participate in the
Bacteriological Water Quality Monitoring study and has contributed $20,000 towards the study. This
funding will be split evenly between the Wastewater Fund and Stormwater Fund. It will supplement
the current study and enable the City to conduct molecular analyses in 2019 to help identify human-
related source contributions of E. coli in the Poudre River and its tributaries. The study is primarily
funded by 2019-2020 BFO enhancement offer 9.69.
FROM: Unanticipated Revenue $10,000
FOR: Bacteriological Water Quality Monitoring study $10,000
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L. STORMWATER FUND
1. Supplement to Bacteriological Water Quality Monitoring
Northern Water Conservancy District has entered into an agreement with the City to participate in the
Bacteriological Water Quality Monitoring study and has contributed $20,000 towards the study. This
funding will be split evenly between the Wastewater Fund and Stormwater Fund. It will supplement
the current study and enable the City to conduct molecular analyses in 2019 to help identify human-
related source contributions of E. coli in the Poudre River and its tributaries. The study is primarily
funded by 2019-2020 BFO enhancement offer 9.69.
FROM: Unanticipated Revenue $10,000
FOR: Bacteriological Water Quality Monitoring study $10,000
CITY FINANCIAL IMPACTS
This Ordinance increases total City 2019 appropriations by $9,177,606. Of that amount, this Ordinance
increases General Fund 2019 appropriations by $5,669,517 including use of $884,527 in prior year reserves.
Funding for the total City appropriations is $5,937,167 from unanticipated revenue, $2,541,062 from prior year
reserves and $699,377 from transfers between Funds.
The following is a summary of the items requesting prior year reserves:
Item # Fund Use Amount
A2 General Land Bank Operational Expenses $45,693
A3 General Manufacturing Equipment Use Tax Rebates 405,437
A4 General Host Compliance - Short-Term Rentals Annual
Subscription
17,129
A11k General Movement of Funds Associated with the Northern Colorado
Drug Task Force
6,268
A15 General SRM Premium and Claims Adjustment 410,000
G1 KFCG KFCG Reserve for Fire 136,419
H1 Self Insurance SRM Premium and Claims Adjustment 410,000
I1 Transportation Snow & Ice Removal 900,000
J1 Transportation CEF Payments in Lieu of Construction 210,116
Total Use of Prior Year Reserves: $2,541,062
ATTACHMENTS
1. PowerPoint Presentation (PDF)
Council Finance Committee – September 16, 2019 (meeting cancelled)
2019 Annual Adjustment Ordinance
Lawrence Pollack – Budget Director
ATTACHMENT 1
2019 Annual Adjustment Ordinance
2
The recommended 2019 Annual Adjustment
Ordinance is intended to address:
• 2019 unanticipated revenues (e.g. grants)
• Appropriation of unassigned reserves to fund unanticipated expenditures
associated with approved 2019 appropriations
• Should be routine and non-controversial
• Items approved by the ordinance need to be spent within fiscal/calendar
year 2019
3
City-wide Ordinance No. , 2019 increases total City 2019
appropriations by $9,178k
• This Ordinance increases General Fund 2019 appropriations by $5,670k including
the use of $885k in prior year reserves. Those reserves are primarily for:
o $405k for the Manufacturer’s Use Tax Rebate
o $410k for transfer to the Self Insurance Fund for increased premiums and
claims costs
• Funding for the total City appropriation of $9,178k is:
o $5,931k from additional revenue
o $2,541k from prior year reserves
o $705k from transfers between funds
2019 Annual Adjustment Ordinance
4
Summary of 2019 Adjustments by Fund
Funding (all values in $k) Unanticipated
Revenue
Prior Year
Reserves Transfers TOTAL
General Fund $4,779 $885 $6 $5,670
Capital Projects Fund 190 0 249 440
Cultural Services Fund 71 0 40 111
Equipment Fund 289 0 0 289
Light & Power Fund 5005
KFCG Fund (PFA) 0 136 0 136
Self Insurance Fund 0 410 410 820
Transportation Fund 468 900 0 1,368
Transportation CEF Fund 39 210 0 249
Water Fund 70 0 0 70
Wastewater Fund 10 0 0 10
Stormwater Fund 10 0 0 10
GRAND TOTAL $5,931 $2,541 $705 $9,178
5
Large Adjustments
Item (in $k) General Fund Transportation
Fund Other TOTAL
Manufacturing Equipment Use Tax Rebate $405.4 $405.4
Hail Damage Insurance Appropriation - Roof 4,076.1 4,076.1
SRM Premium and Claims Adjustment 410.0 410.0 820.0
Snow Removal 900.0 900.0
Sub-Total $4,891.6 $900.0 $410.0 $6,201.6
All Other Recommended Items 777.9 468.2 1,729.9 2,976.0
TOTAL $5,669.5 $1,368.2 $2,139.9 $9,177.6
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ORDINANCE NO. 115, 2019
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND UNANTICIPATED REVENUE
AND AUTHORIZING TRANSFERS IN VARIOUS CITY FUNDS
WHEREAS, the City has received unanticipated revenue this fiscal year and has prior
year reserves available for appropriation; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council, upon
recommendation of the City Manager, to make supplemental appropriations by ordinance at any
time during the fiscal year, provided that the total amount of such supplemental appropriations,
in combination with all previous appropriations for that fiscal year, do not exceed the current
estimate of actual and anticipated revenues to be received for that fiscal year and such
appropriations may include funds available for expenditure from reserves accumulated in prior
years, notwithstanding that such reserves were not previously appropriated; and
WHEREAS, the City Manager is recommending the supplemental appropriations
described herein and has determined that these appropriations are available and previously
unappropriated in the funds named within Section 2 of this Ordinance and that each
appropriation will not cause the total amount appropriated in each named fund to exceed the
current estimate of actual and anticipated revenues to be received in each such fund during this
fiscal year; and
WHEREAS, Article V, Section 10(b) of the City Charter authorizes the City Council
during any fiscal year, upon recommendation of the City Manager, to transfer by ordinance any
unexpended and unencumbered appropriated amount or portion thereof from one fund or capital
project to another fund or capital project, provided that at least one of the following criteria is
satisfied: (i) the purpose for which the transferred funds are to be expended remains unchanged,
(ii) the purpose for which the funds were initially appropriated no longer exist, or (iii) the
proposed transfer is from a fund or capital project in which the amount appropriated exceeds the
amount needed to accomplish the purpose specified in the appropriation ordinance (collectively,
the “Transfer Criteria”); and
WHEREAS, the City Manager has recommended all the transfers described herein and
determined that they each satisfy one or more of the Transfer Criteria; and
WHEREAS, the City Council finds and determines that the adoption of this Ordinance is
necessary for the public’s health, safety and welfare and, therefore, wishes to authorize the
expenditures described in this Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
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Section 2: That there is hereby appropriated from the following funds the amounts of
unanticipated revenue and prior year reserves and authorizes transfers set forth below to be
expended for the purposes stated below.
A. GENERAL FUND
1. FROM: Unanticipated Revenue (return of unused funds) $12,500
TO: Community Engagement Activities $12,500
2. FROM: Prior Year Reserves (Land Bank reserve) $45,693
TO: Land Bank Expenses $45,693
3. FROM: Prior Year Reserves (Manufacturing Use Tax Rebate) $405,437
TO: Manufacturing Use Tax Rebates $405,437
4. FROM: Prior Year Reserves $17,129
TO: Short-term rentals software license $17,129
5. FROM: Unanticipated Revenue (grant) $22,835
FROM: Previously Appropriated Funds (Non-grant business unit) $15,000
TO: Historic Structure Assessment (Grant business unit) $37,835
6. FROM: Unanticipated Revenue (grant) $33,809
TO: Alternative sentencing for youth $33,809
7. FROM: Unanticipated Revenue (grant) $25,000
TO: Historic survey $25,000
8. FROM: Unanticipated Revenue (GID #1) $5,800
TO: Harmony Gateway Illustration Project $5,800
9. FROM: Previously Appropriated Funds (Non-grant business unit) $130,000
TO: Emergency Preparedness and Security (Grant business unit) $130,000
10. FROM: Unanticipated Revenue (donations & miscellaneous revenue) $45,000
TO: Forestry work & tree plantings $45,000
11a. FROM: Unanticipated Revenue (grant) $5,631
TO: Police Battle Grant 2018-2019 Supplemental $5,631
11b. FROM: Unanticipated Revenue (grant) $9,072
TO: Police Battle Grant 2019-2020 $9,072
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11c. FROM: Unanticipated Revenue (grant) $33,033
TO: Black and Gray Market Marijuana Grant 2019 $33,033
11d. FROM: Unanticipated Revenue (grant) $5,384
TO: 2019 Click it or Ticket Grant $5,384
11e. FROM: Unanticipated Revenue (grant) $31,505
TO: State of Colorado Peace Officer Standards and Training
(COPOST) Grant 2018-2019
$31,505
11f. FROM: Unanticipated Revenue (grant) $11,000
TO: High Visibility Impaired Driving Enforcement Grant 2019-2020 $11,000
11g. FROM: Unanticipated Revenue (miscellaneous revenue) $128,051
TO: Police Services Operations $128,051
11h. FROM: Unanticipated Revenue (miscellaneous revenue) $307,249
TO: Police Services Operations $307,249
11i. FROM: Unanticipated Revenue (Police City Give Donations) $11,030
TO: Police Services Operations $11,030
11j. FROM: Unanticipated Revenue (grant) $2,500
TO: Shop with a Cop Grant $2,500
11k. FROM: Unanticipated Revenue (Asset Forfeiture) $14,160
FROM: Prior Year Reserves (Northern Colorado Drug Task Force) $6,268
TO: Northern Colorado Drug Task Force $20,428
12. FROM: Unanticipated Revenue (radon kit sales) $3,960
TO: Radon Test Kits $3,960
13. FROM: Unanticipated Revenue (grant) $1,328
FROM: Previously Appropriated Funds (Non-grant business unit) $531
TO: International Radon Symposium (Grant business unit) $1,859
14. FROM: Unanticipated Revenue (insurance proceeds) $4,076,143
TO: Roof repair $4,076,143
15. FROM: Prior Year Reserves $410,000
TO: Transfer to Self-Insurance Fund for increased insurance costs $410,000
B. CAPITAL PROJECTS FUND
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1. FROM: Unanticipated Revenue (City Give donations) $21,715
TO: Gardens Visitor Center Expansion $21,715
2. FROM: Unanticipated Revenue (City Give donations) $30,000
TO: Reimburse Gardens on Spring Creek reserve in the General Fund
(transfer to General Fund)
$30,000
3. FROM: Unanticipated Revenue (City Give donations) $25,000
TO: Poudre River Downtown Master Plan $25,000
4. FROM: Unanticipated Revenue (return of unused funds) $1,197
TO: Future use by Nature in the City $1,197
5. FROM: Unanticipated Revenue (payment in lieu of construction) $38,163
TO: Public sidewalk improvements $38,163
6. FROM: Unanticipated Revenue (right of way contribution) $32,500
TO: I-25 & Prospect interchange improvements $32,500
7. FROM: Unanticipated Revenue (payment in lieu of construction) $38,950
TO: Vine & Timberline Intersection improvements $38,950
8. FROM: Unanticipated Revenue (insurance payment) $2,600
TO: Sidewalk repair $2,600
9. FROM: Transfer of Payments in Lieu of Construction from
Transportation CEF Fund
$249,377
TO: Lemay & Vine Intersection $210,116
TO: College & Trilby Intersection $1,300
TO: North Mason Street Design $37,961
10. FROM: Previously Appropriated Funds (Poudre Whitewater Park) $40,000
TO: Transfer to Cultural Services Fund $40,000
C. CULTURAL SERVICES FUND
1. FROM: Unanticipated Revenue (City Give donations) $28,000
FROM: Transfer from Capital Projects Fund (matching funds) $40,000
TO: Art in Public Places (artwork & O&M) $68,000
2. FROM: Unanticipated Revenue (City Give donation) $42,930
TO: Pianos About Town (artwork & O&M) $42,930
D. EQUIPMENT FUND
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1. FROM: Unanticipated Revenue (grants) $289,165
TO: Natural Gas Vehicles & Charging stations $289,165
E. LIGHT & POWER FUND
1. FROM: Unanticipated Revenue (donations) $4,533
TO: Transformer Cabinet Mural Project $4,533
F. KEEP FORT COLLINS GREAT FUND
1. FROM: Prior Year Reserves (KFCG PFA) $136,419
TO: Regional fire command post $136,419
G. SELF INSURANCE FUND
1. FROM: Prior Year Reserves $410,000
FROM: Transfer from General Fund $410,000
TO: Increase in Insurance costs $820,000
H. TRANSPORTATION FUND
1. FROM: Prior Year Reserves $900,000
TO: Snow & Ice removal costs $900,000
2. FROM: Unanticipated Revenue (work to be billed) $300,000
TO: Work for Others Program $300,000
3. FROM: Unanticipated Revenue (contributions) $113,858
TO: Street Maintenance Program $113,858
4. FROM: Unanticipated Revenue (People for Bikes City Give donation) $40,000
FROM: Unanticipated Revenue (Open Streets sponsorship, vendor fees) $11,625
TO: Bicycle & Pedestrian improvements W. Vine/Lancer Dr $40,000
TO: 2019 Open Streets event costs $11,625
5. FROM: Unanticipated Revenue (City Give donations) $2,680
TO: Safe Routes to School Program $2,680
I. TRANSPORTATION CEF FUND
1. FROM: Prior Year Reserves (Payment in Lieu of Construction) $210,116
FROM: Unanticipated revenue (Payment in Lieu of Construction) $39,261
TO: Transfer to the Capital Projects Fund $249,377
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J. WATER FUND
1. FROM: Unanticipated Revenue (grant) $70,000
TO: Water Efficiency training $70,000
K. WASTEWATER FUND
1. FROM: Unanticipated Revenue $10,000
TO: Bacteriological Water Quality Monitoring study $10,000
L. STORMWATER FUND
1. FROM: Unanticipated Revenue $10,000
TO: Bacteriological Water Quality Monitoring study $10,000
Introduced, considered favorably on first reading, and ordered published this 1st day of
October, A.D. 2019, and to be presented for final passage on the 15th day of October, A.D. 2019.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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Passed and adopted on final reading on the 15th day of October, A.D. 2019.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk