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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/05/2017 - FIRST READING OF ORDINANCE NO. 113, 2017, AMENDINGAgenda Item 13 Item # 13 Page 1 AGENDA ITEM SUMMARY September 5, 2017 City Council STAFF Vincent Kitch, Cultural Services and Facilities Director Cyril Vidergar, Legal SUBJECT First Reading of Ordinance No. 113, 2017, Amending Section 2-203 of the Code of the City of Fort Collins Relating to the Functions of the Cultural Resources Board. EXECUTIVE SUMMARY The purpose of this item is to update how the functions of the Cultural Resources Board (CuRB) are described to better reflect the actual scale and responsibilities of the Cultural Services Department. The current City Code language is outdated. It references advising the Museum director, and matters pertaining to the operations of the Lincoln Center. The Cultural Services Director, staff liaison to the CuRB, is responsible for directing the Lincoln Center, Museum of Discovery, Gardens on Spring Creek, Carnegie Creative Center, and Art in Public Places program. The proposed new language more accurately reflects the entire scope of functions currently performed by the Cultural Services Department. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The Cultural Resources Board was established in 1986 and serves as an advisory body to City Council and staff. Its primary functions have previously been described as “to advise City Council on issues relating to the Lincoln Center and the Fort Collins Museum” . . . and “review[s] applications and make[s] recommendations for funding from the City of Fort Collins Cultural Development and Programming Account and Tourism Programming Account (Fort Fund)”. On June 10, 2017, the Cultural Resources Board held its annual retreat. As part of its planning activities, CuRB reviewed its mission, vision, bylaws and governing ordinance. As a result of this discussion, the Chair of the CuRB issued a memo and specific recommendations (Attachment 1) to the Mayor and City Council requesting updates to the City Code to better reflect the scale and responsibilities of the Cultural Services Department and framing the need for subsequent amendments to CuRB bylaws. The current language in the Code specifically references the Lincoln Center and Museum of Discovery but does not include the Gardens at Spring Creek and Carnegie Center for Creativity. Broadening the language would better reflect the department, cover all the major facilities, Fort Fund, and include ongoing programs and activities such as the Arts and Culture Master Plan process. Agenda Item 13 Item # 13 Page 2 BOARD / COMMISSION RECOMMENDATION The Cultural Resources Board recommends approval of the City Code amendments to more accurately represent the Board’s scope of duties and functions relating to the activities of the Cultural Services Department. ATTACHMENTS 1. CuRB memo, June 12, 2017 (PDF) 2. Retreat minutes, June 10, 2017 (PDF) ATTACHMENT 1 Cultural Resources Board Lincoln Center 417 W. Magnolia St Fort Collins, CO 80521 970.221-6735 970.221-6373 – fax . CULTURAL RESOURCES BOARD MINUTES Annual Retreat Meeting – Saturday, June 10, 2017 9:00 a.m. Museum of Discovery, 408 Mason Ct., Fort Collins, CO 80524 Council Liaison: Mayor Wade Troxell Staff Liaison: Cultural Services Director Vincent Kitch Email: vkitch@fcgov.com Chairperson: Steven Sorensen Email: ssorensen@bellisimoinc.com Vice-Chair: Will Flowers A special meeting of the Cultural Resources Board was held on Saturday, June 10, 2017 at 9:00 a.m. The following members were present: Board Members present: Steven Sorensen, Jane Folsom, Jesse Solomon, Tedi Cox, Vicki Fogel Mykles Board Members absent: Will Flowers, Gregg Adams Staff Members present: Vincent Kitch, Megan Kelley I. Call to Order: 9:05 a.m. – Chair, Steven Sorensen Cultural Services Director, Kitch provided an overview of the agenda and day’s activities. II. Retreat Action Items and Activities a. Board members shared their individual backgrounds and involvement with arts and culture in Fort Collins as well as their goals for outcomes from the retreat. b. Board members and staff reviewed Boards and Commissions roles and responsibilities recently presented by the Assistant City Attorney, Cyril Vidergar. c. Board members and staff reviewed current City of Fort Collins information on the Cultural Resources Board including: i. CRB Duties as defined on the City Clerk’s Website ii. City of Fort Collins Municipal Code sections related to CRB iii. Cultural Resources Board bylaws d. Ms.Cox made a motion to Amend the Cultural Resources Board bylaws with corrections and additions as discussed and authorize the Chair and Staff to request updates to the City Clerk’s website and City of Fort Collins Municipal Code to reflect the revisions and changes discussed at the retreat. Mr. Solomon seconded the motion. The motion passed unanimously. e. Cultural Services Director Kitch provided an overview of Arts and Cultural Master Planning and Board members discussed roles and opportunities associated with the upcoming Arts and Culture Master Plan, which is slated to begin Fall 2017. f. Board members and staff reviewed the 2008 Fort Collins Cultural Plan and discussed the overarching goals and recommendations. As a component of preparing for the 2017-2018 Arts and Culture Master Plan, Cultural Services Director Kitch will develop a survey based from the recommendations in the 2008 Cultural Plan so Board members can provide an assessment of accomplishments and other developments as a result of the 2008 plan. This will help inform the 2017 planning. g. Cultural Services Director Kitch presented materials on Integrity Statements and policies used by nonprofit organizations. Board members discussed Integrity policies and board operations. Chair Sorensen, from a consensus of positive comments from the Board, declared the CRB will develop and finalize an official Integrity Statement to be included in the 2018 CRB work plan. This material will be discussed at an upcoming CRB meeting. h. A lunch break was taken from 12:05-12:40. i. Reconvening at 12:40 – Board members and staff reviewed the 2017 CRB work plan for accomplishments, alignment and potential updates to be incorporated into the 2018 work plan due in November. Key areas of focus for the CRB will be: i. Arts and Culture Master Plan ii. Updates and Revision of the Fort Fund Programs iii. Increased Awareness of Cultural Service Department and Fort Fund programs and activities. j. Board members and staff discussed a number of key issues related to the Fort Fund programs and the need to conduct an overall review and revision of the programs. Chair Sorensen appointed members Mr. Flowers and Ms. Fogel Mykles to work as a subcommittee on the review and revision of the Fort Fund programs with Cultural Services Director Kitch. Mr. Kitch has already reached out to Fort Fund recipients to solicit their ideas and recommendations and Board members agreed to send their comments, suggestions and recommendations to him to help inform the work of the subcommittee. Mr. Kitch will convene the subcommittee and begin work on the programs in June. Plans to inform the board and community on revisions and updates will be developed in the coming months. k. Board members and staff discussed a number of key issues related to overall marketing and cultural tourism in Fort Collins. Larger systemic marketing and outreach strategies will be pursued in conjunction with the community as part of the Arts and Culture Master Plan process. Board members and staff will work together to identify some immediate strategies to raise public awareness of Cultural Service Department and Fort Fund programs, activities and services. Staff and board will work together to strengthen current relationships, utilize city resources more in the areas of marketing and promotion, and work with Fort Fund recipients to broaden their efforts as well. VII. Adjournment: 2:40p.m. Respectfully submitted, Megan Kelley Administrative Clerk II -1- ORDINANCE NO. 113, 2017 OF THE COUNCIL OF THE CITY OF FORT COLLINS AMENDING CHAPTER 2, ARTICLE III, DIVISION 12, SECTION 2-203 OF THE CODE OF THE CITY OF FORT COLLINS TO UPDATE THE FUNCTIONS OF THE CULTURAL RESOURCES BOARD WHEREAS, pursuant to Ordinance No. 158, 1986, the Cultural Resources Board (“Board”) was established and serves as an advisory body to the City Council and staff; and WHEREAS, over the course of time the Board has become aware of the potential community benefits of the Board’s efforts to assist in the development of opportunities for cooperation with other community organizations, groups, and individuals, in the promotion of awareness, understanding, and appreciation of cultural resources in Fort Collins; and WHEREAS, pursuant to Section 2-203 of the City Code, the Cultural Resources Board’s primary functions have been previously described as “to advise City Council on issues relating to the Lincoln Center and the Fort Collins Museum” and “review(s) applications and make(s) recommendations for funding from the City of Fort Collins Cultural Development and Programming Account and the Tourism Programming Account (“Fort Fund”); and WHEREAS, during the Cultural Resources Board annual retreat on June 10, 2017, as part of its planning activities, the Cultural Resources Board reviewed its mission, vision, bylaws, and governing ordinance with the Chair of the Cultural Resources Board issuing a memo and specific recommendations to the Mayor and City Council, recommending updates to the City Code to better reflect the scale and responsibilities of the Cultural Services Department and framing the need for subsequent amendments to the Cultural Resources Board bylaws; and WHEREAS, the functions of the Board as currently listed in the City Code specifically reference the Lincoln Center and Museum of Discovery, but do not include the Gardens at Spring Creek and Carnegie Center for Creativity; and WHEREAS, the Cultural Resources Board believes that broadening the language in Section 2-203 of the City Code would better reflect the services delivered by the Cultural Services Department, cover all the major facilities, Fort Fund, and include ongoing programs and activities such as the Arts and Culture Master Plan process; and WHEREAS, pursuant to the Cultural Resources Board annual retreat on June 10, 2017, the Cultural Resources Board recommended approval of the City Code amendments to more accurately represent the Board’s scope of duties and functions relating to the activities of the Cultural Services Department. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. -2- Section 2. That Section 2-203 of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 2-203. - Functions. The Board shall act as an advisory board and shall have the following functions: (1) To advise and make recommendations to the Museum Director and the City Council for their approval as to rules, regulations, policies, administrative and budgetary matters pertaining to the Fort Collins Museum; (21) To advise and make recommendations to the Director of Cultural Services and Facilities and the City Council for their approval as to rules, regulations, policies, administrative and budgetary matters pertaining to the Cultural Services Department’s programs, services and facilities Lincoln Center and any other cultural facility constructed or operated by the City; (32)To review proposals for funding from the Cultural Development and Programming Account and the Tourism Programming Account, following established and published guidelines, and to submit recommendations regarding such proposals to the City Council to be approved by the City Council by resolution; (43) To advise and make recommendations to the City Manager regarding any proposed revisions to the guidelines used by the Cultural Resources Board to make the funding recommendations referred to in Paragraph (32) above; (54) To assist, advise and make recommendations to the Director of Cultural Services and Facilities and the City Council on arts and culture related matters and regarding opportunities to promote awareness, understanding, and appreciation for, the value of cultural resources in the community. in cooperating on community projects with other civic organizations and with individuals interested in the City's cultural programs and facilities, in order to promote awareness and understanding of, and appreciation for, the value of cultural resources in the community. Introduced, considered favorably on first reading, and ordered published this 5th day of September, A.D. 2017, and to be presented for final passage on the 19th day of September, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ Chief Deputy City Clerk -3- Passed and adopted on final reading on the 19th day of September, A.D. 2017. __________________________________ Mayor ATTEST: _______________________________ Interim City Clerk