HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/03/2015 - FIRST READING OF ORDINANCE NO. 138, 2015, APPROPRIAgenda Item 16
Item # 16 Page 1
AGENDA ITEM SUMMARY November 3, 2015
City Council
STAFF
Cory Christensen, Police Deputy Chief
John Hutto, Police Chief
SUBJECT
First Reading of Ordinance No. 138, 2015, Appropriating Prior Year Reserves in the General Fund for the
Design of the Police Regional Training Facility.
EXECUTIVE SUMMARY
The purpose of this item is to seek adoption of the appropriation ordinance to fund the design phase of the
Police Regional Training Facility. The request is for $810,000 and authorization for funding for the Fort Collins
portion of the design phase.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
The City has experienced considerable growth over the past several years, which is expected to continue.
Over the next 20 to 25 years it is expected that the population will grow by about 100,000 more citizens. This
anticipated growth will need to be met by continued growth in the core services necessary to meet those
citizens’ expectations. This means that Fort Collins Police Services will experience considerable growth in
personnel in the next 20 to 25 years to meet those needs and expectations.
The highest liability areas for providing police services is in the area of skills used by those officers. Three skill
areas require regular, consistent and safe training so that officers respond in a controlled and professional
manner. All of the skills areas require specialized facilities for the safe and effective training environment
necessary to learn and maintain those skills. Those skill areas are weapons (both lethal and less than lethal),
arrest control and defensive tactics, and driving.
Fort Collins Police Services has been using the same facility for weapons training since 1990. At the time the
facility was purchased there were 105 sworn officers; today that number is almost double at 203 sworn
officers. That facility has been outgrown and is in need of repair to provide a safe training environment. An
upgrade and repair of the facility will still not meet the current needs of Fort Collins Police Services and will
cost tens of thousands of dollars. Due to the current inadequate facilities, Fort Collins Police Services has
been traveling long distances in order to train on specific weapons in a safe manner. This leads to thousands
of miles traveled, as well as valuable training time spent on travel alone. This has resulted in inefficient use of
personnel time, wear and tear on police vehicles and extra cost to the organization. Currently officers are
required to drive 40 miles, one way, multiple times per year to safely participate in specific weapons training.
Fort Collins Police Services has never had a dedicated resource designed specifically to teach driving skills.
Officers once practiced their driving skills at the vacant parking lot of the now demolished, dog racing track.
When this resource was no longer available Fort Collins Police Services used the closed Fort Collins Municipal
Airport runway. Although the resource was sub-par, driving training was possible at this location. That resource
Agenda Item 16
Item # 16 Page 2
is no longer available and the only alternative has been to travel 60 miles (one way) to Adams County to use a
dedicated driving track. This facility is in very high demand and scheduling is problematic. It was not possible
for Fort Collins Police Services to provide any driving training in 2014 due to the scheduling conflicts.
Fort Collins Police Services must plan to meet these needs for now and into the future. Options include Fort
Collins building or repairing its own venue for these training needs or entering into a partnership to combine
resources to build a facility that will meet those needs.
Due to the known deficiencies and inadequate training facilities, Fort Collins Police Services has been actively
looking for opportunities to relieve this issue. The Loveland Police Department is also facing critical shortfalls in
adequate training facilities for both driving and weapons training. Out of these needs a partnership was
developed between the two police agencies to explore a joint training facility that would meet the current and
future skills training needs of both agencies. The parties have negotiated an Intergovernmental Agreement for
the sharing of costs of preliminary design, design development, construction drawings, and construction
administration relating to the construction of a joint regional training facility. The Intergovernmental Agreement
will be presented for Council approval along with Second Reading of this proposed appropriation ordinance.
A comprehensive needs study was completed and conceptual design developed for a facility that provides
adequate and safe training for both Fort Collins Police Services and Loveland Police Department. The
estimated capital cost to construct this facility is $18.5 million and it is intended that the capital cost be shared
equally between the two cities. Though other law enforcement agencies were approached to join the
partnership, all have declined.
There is some additional capacity to sell facility use time to other partners in the region. This would assist in
partially offsetting the operation and maintenance cost of the facility. Letters of intent for using the facility have
been signed by 11 additional regional agencies, representing 1,100 officers.
The footprint of the training facility is based solely on the needs of Fort Collins Police Services and Loveland
Police Department. The training facility takes into account the planned growth in both communities that will
also require growth in officers who are in need of this skills training. A comprehensive, and conservative,
business plan has been prepared to show the training space needs, capital and ongoing costs and possible
offsetting revenue of this facility.
The research and planning stages have been completed with a conceptual design for all aspects of the facility,
a comprehensive business plan, letters of intent from 11 area agencies and location of the facility.
On January 27, 2015, a work session with City Council was held outlining the business plan and future use of
this facility. On February 12, 2015, a joint session of Fort Collins City Council and Loveland City Council was
held to further discuss the plans and regional nature of the Regional training Facility.
On October 6, 2015 Loveland City Council approved $1.075 million to begin work on construction design.
CITY FINANCIAL IMPACTS
If approved, $810,000 will be appropriated out of the General Fund Reserves to cover the design costs of the
facility. Fort Collins’ additional share of the total capital cost would be $8.5 million and would be financed using
municipal bonds. Depending on the loan term, the debt service will cost $622,000 to $967,000 per year.
Outside user facility rental is expected to generate revenue of approximately $200,000/year; sustaining O&M is
approximately $700,000 per year. Fort Collins and Loveland will split the facility cost based on percentage of
officers and is expected to be approximately $340,000/year for Fort Collins.
Agenda Item 16
Item # 16 Page 3
PUBLIC OUTREACH
Considerable outreach has been accomplished over the last 24 months with stakeholders who would use the
RTC for a rental fee.
ATTACHMENTS
1. Letter from Larimer County re: participation in Range (PDF)
2. Poudre Fire Authority letter re: participation in Range (PDF)
3. Memo re: New Training Campus Informal Survey of Police Services employees (PDF)
4. Work Session Summary, January 27, 2015 (PDF)
5. Powerpoint presentation (PDF)
ATTACHMENT 1
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From: Tom Demint <tdemint@poudre-fire.org>
Date: October 14, 2015 at 10:36:07 PM MDT
To: "jhutto@fcgov.com" <jhutto@fcgov.com>, Darin Atteberry <DATTEBERRY@fcgov.com>
Cc: SLT <SLT@poudre-fire.org>
Subject: Police Training Center Driving RAnge
Chief Hutto,
The PFA has an interest in the driving course possibilities for the new Police Training Center
being discussed. We would be interested to know what additional costs would be entailed to
build the driving pad sufficient to hold up to the weight of fire apparatus. The PFA does not
have sufficient facilities for all of our driver training needs in our current infrastructure. We
would be interested in what the additional costs would be and what the cost would be to the
authority or other fire service agencies to participate.
I have spoke with the Chiefs of Windsor, Greeley and Loveland about this possibility as
well. They have expressed an interest but of course would like to know what the additional costs
would be and what would the cost to each fire department be along with other logistical
questions. I will revisit that with them when I see them again. Of course, the costs to the PFA
would need to be considered, approved and budgeted by the PFA Board of Directors. Let me
know if I can answer any questions about the fire service interests in this possibility.
Courage Leadership Duty
Tom DeMint
Fire Chief
Poudre Fire Authority
Fort Collins, CO
tdemint@poudre-fire.org
970-566-7274
ATTACHMENT 2
Fort Collins Police Services
Professional Standards Unit
2221 S. Timberline Rd.
PO Box 580
Fort Collins, CO 80522-0580
(970) 416-2660
Fax (970) 224-6088
MEMORANDUM
To: John Hutto, Chief of Police
Thru: Cory Christensen, Assistant Chief of Police
From: Dan Murphy, Professional Standards Lieutenant
Ref: New Training Campus Agency Informal Survey
Date: October 15, 2015
As the Professional Standards Unit supervisor in charge of the Training Unit I thought it
would be useful to provide you with some agency wide feedback about the new Training
campus. I conducted an informal survey through the major training disciplines of driving,
firearms and defensive tactics.
The results of those surveys were;
x 132 sworn employees surveyed - 132 thought the training campus should be a
priority for the agency.
The question was “Do you believe the training facility should be a priority for the
agency?”
The Fraternal Order of Police also has approached me and stated they fully support the
new facility as a vital part of our agency’s training needs and maintaining quality service.
The FOP is in total support for this much needed facility with Loveland in whatever
version is approved by both city councils.
Some of the comments:
The campus would save drive time and lead to more training time.
The current indoor range is not suitable for the training needs of an agency our size.
The campus would allow for future growth at the site and the addition of new officers
who need to be trained.
Let me know if you need anything else, the officers are very eager to see this project
start.
ATTACHMENT 3
Administrative Division
2221 South Timberline Road
PO Box 580
Fort Collins, CO 80522
970.221.6540
970.224.6088 - fax
fcgov.com
M E M O R A N D U M
Date: February 3, 2015
To: Mayor Weitkunat and City Councilmembers
Thru: Darin Atteberry, City Manager
From: John Hutto, Chief of Police
Re: January 27, 2015 Work Session Follow Up
At the January 27, 2015 work session, several follow up questions were asked of City Staff.
Those questions along with the answers are included in this memorandum.
Further information on the ability to maintain the rental revenue while still meeting our
capacity needs and an adjustment or modification to the Net Present Value.
The current financial model for the RTC assumes approximately 25% of the excess capacity,
after both partners training needs have been met, will be rented to other agencies within Northern
Colorado and north Denver. As a result, capacity utilization of the track and shoot house is
anticipated to be about 40%, utilization of the two ranges about 65%, and utilization of the class
rooms of about 80%. Staff anticipates rental income can be maintained over the 20 year life for
the following reasons
1. Current capacity assessment has been reduced by 20% leaving a degree of cushion in the
current capacity analysis
2. The facility can be operated 7 days per week rather than 5 days per week, increasing
capacity by 40%
3. If class rooms become the limiter, some class room activity could be conducted within
existing classroom space at the current headquarters of each Police Department
Adjust the Net Present Value for the Liberty Arms option. Adjusting for the increase in
police staffing over time and the impact that has on the NPV.
Additional cost was added to the model based on estimates of staff growth to support current
levels of service for an expanding population. However, an error in the prior model was
identified that significantly reduced the annual cost of the Liberty Arms estimate. The two
adjustments canceled each other out and the NPV and Total Cash numbers did not change.
ATTACHMENT 4
2
Include the debt service costs into the overall cost picture for Fort Collins.
A budget impact page has been included in the Feb 9
th
Council Finance Committee presentation
and the Feb 12
th
Joint Council meeting presentation that includes the estimated $809K of annual
debt service associated with financing $11M at 4% over 20 years.
Rental rates should include a methodology that incorporates recovery of capital costs of the
facility.
The rental rates for the use of the Regional Training Campus (RTC) are currently not finalized.
The original concept was to use those fees to recover and off set much if not all of the operation
and maintenance costs of the RTC. The current O & M estimate does include a 15% capital
replacement amount making sure that the upkeep of the facility is funded. It is possible to
increase the rental fees to assist in recovering some of the original capital expended by the two
Cities. The critical factor in figuring those fees revolves around how much of the original capital
will the two cities try to recover through use fees. Once this variable is decided then the per-
segment rental fee can be set.
The market for those training areas can drive the rental fees for each of the different training
venues. As an example, the driving track is expected to be a very desirable venue to the outside
agencies and due to that demand should call for a larger rental fee compared to the classroom
use. These fees can be adjusted as the market increases or decreases for the needed use. These
rates should be driven by the market for using the venues.
Is there a model where a smaller or less expensive facility will meet the needs of Police
Services?
The question has been asked if the currently proposed training facility can be reduced in size or
phased in some way and still meet the training needs of both Fort Collins and Loveland. This
question is best answered by first examining how the currently proposed project came to be. For
several years the City of Loveland has been planning to build a police training facility in order to
address some of their ongoing training needs. Fort Collins recognized that we had training needs
going unmet as well as needs on the near-time horizon. A regional partnership to address these
mutual needs was formed. In order to determine the size and scope of the project the partners
enlisted the aid of a nationally known consulting firm specializing in the development of needs
assessments and business planning of public safety training facilities.
(http://www.theinteractgroup.com/). The Interact Group spent multiple hours with the training
staffs from both Departments. The end result of this process was a basic facility design that
would meet the immediate needs of both Fort Collins and Loveland. The proposed facility allows
for growth in the future through the utilization of unused capacity in each training day. For now,
and the immediate future, this unused capacity can be “sold” to outside users to help
3
cover/recapture facility costs. It should be noted that the ability to sell this unused capacity will
diminish over time as Fort Collins and Loveland continue to grow.
Reducing the size of the driving track is not recommended. The designed size of the driving
track is considered very conservative by the consultant and meets our basic needs for emergency
vehicle operation training. Similar facilities are larger. For example the driving track at the
Flatrock Training Center in Adams County is a full half mile longer.
In evaluating the size of the pistol range a reduction from 25 lanes to 20 lanes does offer cost
savings while not greatly reducing the effectiveness and efficiency of our training needs and
model. Growth in staffing will have an impact on this in the future, but meets today’s needs. This
change reduces the overall cost of the campus by 1.5 million. The business plan/use analysis
conducted by the Interact Group has determined that the proposed configuration represents the
most efficient design to meet needs. For example, it is imperative that we have two different
ranges separated by a hard wall. This is necessary in order to conduct two different types of
training at once or to allow for two different Departments to be on the range at the same time
Staff is of the opinion that there are components of the proposed design that can be phased to a
later date or potentially eliminated altogether. This decision was a combined collaboration with
the City of Loveland. These components are; the pistol range lane reduction, the street grid, and
the vehicle maintenance building reduced in size for storage only. These reductions represent a
total of 4 million dollars.
An analysis of the outcomes expected with the building of a Regional Training Campus.
The question was raised during the work session about the expected outcomes should the
proposed training facility be built. The first point to be made is this; the proposed facility is not
intended to fulfill a wish list of training that we would like to do but are currently not doing. In
developing the business plan and needs analysis for this project only about 7% of the training fell
into the category of “nice to have”. Fifty percent of our required training is being done at a
satisfactory level. The remaining forty three percent of Fort Collins Police Service’s training is
occurring at a minimum, adapted, or altered level. It is this forty three percent that causes the
most concern.
Our current range facility was built in 1984 to serve non-police, recreational shooters. It is
suitable for only one purpose, to stand in a straight line and target practice using static targets.
The training needs for police officers have progressed dramatically away from this type of
shooting in the last 20 or so years. The change in police training paradigms has been driven by
two factors; world events and case law. Our profession is continually mindful of best practices.
Events occur on a regular basis that causes us to reexamine the way we train and deploy officers.
For example the sniper incident in 1966 at the University of Texas tower was the catalyst for
SWAT teams to be formed nationwide. More recently mass shooter incidents like Waco and
Columbine, and Aurora have forever changed the way police departments respond.
Two significant Supreme Court cases which guide the current requirements around police
training are: City of Canton, Ohio v. Harris, and Monell v. Department of Social Services. In
City of Canton, Ohio v. Harris, the Supreme Court made it clear that training police personnel is
4
a critical managerial responsibility. Monell v. Department of Social Services allowed
municipalities to be sued for failure to train. Numerous sources have affirmed that the cost of
training is considered a bargain when the alternative is neglecting it. The courts use the concept
of “deliberate indifference” when showing negligence in failure to train tort cases. Training must
be specific and mission oriented. The training given to police officers today must reflective of
the duties, environment, and situations they are likely to encounter in the course of their
employment. Failure to provide training that meets this standard, when we know we should,
constitutes an element of deliberate indifference leaving us exposed civilly. With the venues
currently available to us our ability to provide the training at the frequency and fidelity that we
know we should is either severely limited or absent altogether.
Reducing, eliminating, or not providing the right type of training has measurable negative
outcomes. One study points out that within 6-18 months of cutting training lawsuits will begin to
be filed under Title 42, U.S. Code, Section 1983, for failure to train (Rutledge, D., 2009, Saving
Money Through Training, Policing, 33(5), 68-70.)
Closer to home, Fort Collins Police Services began to have issues with providing adequate
driving training in 2012 caused by the unavailability of a driving venue. Over the five year
period prior to 2012 (2007-2011) Fort Collins Police officers averaged 18.8 traffic crashes per
year. In the most recent three years that we have had diminished training (2012, 2013, and 2014)
our average has been 24.6 crashes per year. Negative events are a likely outcome when training
is eliminated, reduced, or not provided at a sufficient fidelity.
1
Police Regional Training Center
October 2015
ATTACHMENT 5
History
2
Overview
• Jan 2013 - Loveland Council’s top priority; $18.2M in Loveland capital plan
• Jul 2013 - Fort Collins joins as 50-50 partner
• Sept 2015 - Larimer County declined inclusion as 3rd
Capital Partner
• Sept 2015 - Loveland City Council appropriated ~$800k to begin design
Capital project scope adjustments since 2013
• Original partnership project model included two pistol ranges – $28M
• Reduced to one pistol range with track, SWAT, street grid, etc. – $24M
• Reduced pistol range; removed street grid, SWAT, classrooms & offices – $17.4M
• Classrooms & office added back in; ranges, track, skid pad remain – $18.5M
Larimer County Involvement
3
• Fort Collins City Council requested Staff to explore additional partners
• August 2015 – County Commissioners discussion
• Proposal included: 1/3 Capital Share, 1/3 Lease Share, O&M share
based on officer count
• September 2015
• Larimer County decided to not join the partnership as other financial
matters took priority and Sheriff said this was not high priority
Link to Strategic Objectives
4
Within 2014 City Strategic Plan, Training Facility directly ties to 1 strategic
objective and relates to 3 others:
• SAFE 5.1 - Provide facilities and training capabilities to support a high
caliber police force.
• SAFE 5.8 - Improve community involvement, education and regional
partnerships to make our community safer and stronger.
• HPG 7.9 - Improve productivity, efficiency, effectiveness, customer
service and citizen satisfaction in all areas of the municipal organization
• HPG 7.10 - Implement leading-edge and innovative practices that drive
performance excellence and quality improvements across all Service
Areas.
During current 2015 Strategic Risk Assessment Process, Police identified
2 high priority risks related to Training
Need for Police Training
Equipment & Facilities:
• Building – Excellent
• Equipment – Excellent
• Training – Barely adequate (More difficult as staff increases)
Training is Critical:
• Provide World Class Service to our Citizens
• Maintain professional level of Police Officers
• Training best practices for police profession – Response to current climate
• Reduces liability issues – Failure to Train
• Increases safety to citizens and officers
• Required by POST
5
Current Training Facilities
Police Services Building - Good
• Classroom
• Defensive Tactics – Mat Room
Police Indoor Range - Poor
• Pistol use only
• Limited space
• Requires repair
• Limited training opportunities
Great Guns in Nunn - Poor
• Privately Owned – demonstrated by our move to this facility
• 25 mile drive one way
Driving Training - Poor
• Adams County, very limited availability, 60 mile drive
• Unable to schedule usable track time in 2015
SWAT - Poor
• Trains at various facilities. Castle Rock, Cheyenne, Pawnee
6
Facility Capacity
7
Total Segment
Assumptions
• 3 segments/day
• 5 days/week
• 48 weeks/year
• 80% efficiency
Right Size
• Opening at >50%
capacity
utilization
• Officer Count
forecast to
increase 450 by
2030; 70%
utilization
• Majority of
excess capacity
due to track
Total Segments 2017 2018 2019 2020 2021
Track/Skid Pad 288 1,152 1,152 1,152 1,152
Ranges (2) ‐ 1,152 1,152 1,152 1,152
Classroom (3) ‐ 1,728 1,728 1,728 1,728
Total Segments 288 4,032 4,032 4,032 4,032
Segments Consumed by FC/Loveland
Track/Skid Pad 30 122 125 129 132
Ranges (2) ‐ 654 670 689 707
Classroom (3) ‐ 1,383 1,418 1,457 1,496
Total Segments 30 2,159 2,213 2,274 2,335
Percentage of Segments Used
Track/Skid Pad 10% 11% 11% 11% 11%
Ranges (2) ‐ 57% 58% 60% 61%
Classroom (3) ‐ 80% 82% 84% 87%
Total Segments 10% 54% 55% 56% 58%
Partnership Assumptions
• Facility is jointly owned and operated and build costs split evenly
• Facility includes
• One 20 lane pistol range (50 yards) and one 10 lane rifle range (100 yards)
• 3 classrooms and limited administrative space
• .95 miles of high speed driving track & skid pad
• Capital Cost - $18.5M
• Design & Construction Support - $1.6M
• Construction - $16.9M
• O&M Costs of approximately $680k year
• 3.25 FTEs - $300k
• Utilities, supplies, range & track maintenance - $280k
• Capital reserve & reinvestment - $100K
8
Aerial looking NW at Range Building
9
Aerial looking NW at Campus
10
Current Proposal Timeline
11
Proposed Timeline
III IV I II III IV I II III IV I II III IV
Design & Architecture
Site Work Construction
Track Construction
Range & Classroom Construction
2015 2016 2017 2018
Capital Costs – Current Proposal
12
50% Share
Fort Collins $ 9,259
Loveland 9,259
Total $ 18,519
Anticipated Capital Need ($K)
Financing
13
Original Reduced Current
• Total Capital $23.4M $20.4M $18.5M
• Anticipated Borrowing - $11M $9M $8.5M
• Debt Service - 20 years @ 4% $809k $662k $622k
• Debt Service - 10 years @ 2.5% $1,257k $1,028k $967k
• Anticipated Structure:
• Certificate of Participation
• Require pledge of another City Asset
• Considerations:
• Training facility not considered an essential service
• Facility on leased land
• Facility co-owned by two partners
• Complicated deal, but doable
Capital Cost Detail
14
Proposed Cost Detail Feb 12th Feb 12th May 26th July 20th
($ 000's) Original Reduced RTC Revised Current
Design & Architecture $ 1,460 $ 1,326 $ 1,195 $ 1,261
Bid & Construction Support 416 377 340 359
Firing Ranges & Support 9,549 7,290 7,290 7,290
Classrooms & Admin & Bldg Support 4,372 1,751 866 1,331
Grossing Factor incl above 2,432 2,187 2,316
Inflation 1,122 1,084 918 1,001
Contingency incl above 1,100 1,050 1,051
Total Range Building $ 16,919 $ 15,360 $ 13,846 $ 14,609
Total Sim/SWAT House 997 $ 931 $ ‐ $ ‐
Driving Track & Skid Pad 1,925 1,411 1,411 1,411
Outbuilding 727 422 72 72
Track Contingency 396 211 211 211
Total Track & Skid Pad $ 3,048 $ 2,044 $ 1,694 $ 1,694
Site Improvements 2,154 1,779 1,653 1,927
Site Contingency 321 265 247 289
Total Site Improvements $ 2,475 $ 2,044 $ 1,900 $ 2,216
Total Project Cost $ 23,439 $ 20,379 $ 17,440 $ 18,519
RTC Net Income – Current Proposal
15
• Revenue estimate lower
• Props removed from initial model
• Conservative estimate based on user group interest (not all available segments)
• Worst case based on $0 Revenue
• Land rental cost of $175k/year and potential sale of current range for $500k not included
above
Training Facility Operating Costs ($ 000's)
2016 2017 2018 2019 2020 2021
Revenue
Class Charge to Outside User $ ‐ $ ‐ $ 110 $ 114 $ 117 $ 121
Rental Revenue ‐ ‐ 85 88 92 95
Total Revenue $ ‐ $ ‐ $ 195 $ 202 $ 209 $ 216
Expenses
Design 810 ‐ ‐ ‐ ‐
Personnel ‐ 115 302 311 321 330
Operations, Supplies, Maint ‐ 48 312 321 331 341
Capital Reserve ‐ 18 64 66 68 70
Total Expense $ 810 $ 181 $ 678 $ 698 $ 719 $ 741
Training Facility Income/(Loss) $ (810) $ (181) $ (483) $ (497) $ (511) $ (525)
Worst Case Income/(Loss) ‐ Based on 0 Revenue $ (810) $ (181) $ (678) $ (698) $ (719) $ (741)
Market Rental Data
16
Adams County
• 2014 - $150 per 4 hour segment
• 2015 - $200 per 4 hour segment
Highlands Ranch Training facility
• Range $350 plus $10 per shooter (Full Day)
• Range $225 plus $10 per shooter (Half Day)
• Classrooms range from $140 to $300 (6 classrooms)
Fort Collins Loveland Facility
• Planned Rental Rate of $350 per 5 hour segment for Range/Track, $175 per segment for
Classrooms
• Fully Loaded Rental Rate with Capital (per 5 hour segment)
• Range – $921
• Track – $206
• Classrooms - $107
Budget Impact Fort Collins – Current Proposal
17
Training Facility Budget Impact ($ 000's)
2016 2017 2018 2019 2020 2021
Design $ (810)
FC Share of Loss based on % of Officers (121) (325) (335) (345) (356)
FC Savings ‐ ‐ 168 173 178 183
Total Fort Collins $ (810) $ (121) $ (157) $ (162) $ (167) $ (173)
Fort Collins Financing Cost ‐ @ 4% 20 yrs (622) (622) (622) (622) (622) (622)
Fort Collins Financing Cost ‐ @ 2.5% 10 yrs (967) (967) (967) (967) (967) (967)
Budget Impact ‐ FC‐ 20 yr $ (1,432) $ (743) $ (780) $ (785) $ (790) $ (796)
Budget Impact ‐ FC ‐ 10 yr $ (1,777) $ (1,087) $ (1,124) $ (1,129) $ (1,134) $ (1,140)
• FC Savings primarily driven by vehicle expense (to/from Adams
county) and closure of current indoor range
Staff Recommendation
18
• Ties to strategic plan
• We have a need
• We have a partner
• Going alone means future costs will be more than double present
cost (no partner, inflation, potential loss of land for facility)
Back-Up
19
Fort Collins Police Staffing –
1990 to 2030
• 2013 Citizen Survey shows overall satisfaction with current level of service
• 1990 staffing was 105 officers, 2015 Sworn staffing is 203 officers
• By 2030 population of Fort Collins could increase to over 240,000
• Assuming a 2.37% growth rate
• By 2030 Sworn staffing at current service delivery should be 315 officers
• Assuming population of 240,000 citizens
105 126
145 163
172
203
240
277
315
1990 1995 2000 2005 2010 2015 2020 2025 2030
Sworn Police Officers
20
Police Training Requirements
• Currently conducting 86K hours of training per year for all skill types
• Different types of training require different facilities
• As staffing grows, it will be increasingly difficult to adequately meet
training requirements
21
Categories of Training
• 50% of training completed to satisfaction – Category 2
• 43% of training completed at minimal level – Category 1
• Rented Facilities and usage of current inadequate facilities
• Make do with less than ideal facilities
• Reduced training time for officers
• 7% additional skills training desired including;
• decision making scenarios infused into the current training
22
Training Facilities Options
Refurbish existing Pistol Range
• Creates functioning inadequate facility
• Does not address Rifle, SWAT or Track needs
• Long Term – FC training facilities would need to be built
Refurbish existing Pistol Range & Build Drive Track
• Long Term – Firearms and SWAT needs to be addressed
• Capital for Track (pursuit & skid only) estimated $3 - 3.5M
• Land not included - Where do we build it?
Private partnerships
• Limited availability for training
• Costs too high when compared to other options
• Capital for track of $3 - 3.5M excluding land
Partner with Loveland and others – Build Training Center
• Develops a Northern Colorado training center meets all needs
• Includes capacity to support future staffing levels 25 years out
• Continue to seek other capital partners
23
Why partner with Others
Shared capital cost
Shared operating cost
Other regional opportunities
Meet current needs faster
24
Proposed Plan Diagram
25
Outside Rental Assumptions
26
2016 2017 2018 2019 2020 2021
Driving Pursuit Speed Track $ 350 $ 361 $ 371 $ 382 $ 394 $ 406
Driving Skid Pad 350 361 371 382 394 406
Pistol Range 350 361 371 382 394 406
Rifle Range 350 361 371 382 394 406
Classroom 225 232 239 246 253 261
Weighted average $ ‐ $ ‐ $ 358 $ 369 $ 380 $ 392
Driving Pursuit Speed Track 0050515152
Driving Skid Pad 0059606061
Pistol Range 0052535354
Rifle Range 0052535354
Classroom 0023232324
Total Segment Excess/Deficit 0 0 236 238 241 243
Driving Pursuit Speed Track $ ‐ $ ‐ $ 18,566 $ 19,314 $ 20,092 $ 20,902
Driving Skid Pad ‐ ‐ 21,908 22,790 23,709 24,664
Pistol Range ‐ ‐ 19,308 20,087 20,896 21,738
Rifle Range ‐ ‐ 19,308 20,087 20,896 21,738
Classroom ‐ ‐ 5,490 5,711 5,942 6,181
Total Segment Excess/Deficit $ ‐ $ ‐ $ 84,580 $ 87,989 $ 91,535 $ 95,224
Revenue
Rent Rate
(3% inflation growth/year)
Segments Rented
(est. 1% growth annually)
Training Facility O&M Costs - Current
27
O&M Expenditures
Year 1Year 2Year 3Year 4Year 5
Personnel ‐ 3.25 FTEs $ 115 $ 302 $ 311 $ 321 $ 330
Utilities 40 91 94 97 100
Office/Audio/Tele/Supplies 8 16 16 17 17
Range Maint & Consumables 128 132 136 140
Track Maint & Consumables 76 79 81 83
Capital Reserve 18 64 66 68 70
Total Facility O&M $ 181 $ 678 $ 698 $ 719 $ 741
Fort Collins Savings
28
FC Savings
2016 2017 2018 2019 2020 2021
Track
Fort Collins Rental Space $ 6 $ 6 $ 7 $ 7
Fort Collins Vehicle / Travel Expense 73 75 77 80
Track Total $ 79 $ 82 $ 84 $ 87
Firing Range
Hourly Range Manager $ ‐ $ ‐ $ 27 $ 28 $ 28 $ 29
Lease to Shoot @ Great Guns ‐ ‐ 28 28 29 30
Air Filter Cleaning Service ‐ ‐ 13 13 14 14
Electricity ‐ ‐ 3 3 3 3
Natural Gas ‐ ‐ 4 4 4 4
Sewer ‐ ‐ 0 0 0 0
Storm Water ‐ ‐ 2 2 2 2
Water ‐ ‐ 0 0 0 0
BRM ‐ ‐ 8 8 8 8
Custodial ‐ ‐ 3 3 3 3
HVAC/Sys/Energy Mgmt ‐ ‐ 2 2 2 2
Firing Range Total $ ‐ $ ‐ $ 88 $ 91 $ 94 $ 96
Total FC Savings $ 168 $ 173 $ 178 $ 183
Feb 9th
Council Worksession
Material
29
Training Capacity Utilized
30
Training Prop
Segments
Capacity
Segments
Used
Segments
Rented % Used
Driving Pursuit Speed Track 576 67 111 31%
Driving Street Grid 576 139 109 43%
Driving Skid Pad 576 49 132 31%
K9 Training 576 60 10%
Scenario Village 576 245 43%
Pistol Range 576 315 67 66%
Rifle Range 576 306 66 65%
Sims / Shoot House 576 106 118 39%
Obstacle Course 576 65 11%
Mat Training Room 576 335 60 69%
Class Room 1728 1314 104 82%
• Training facility size driven by:
• Optimal training class size – instructor to student
• Optimal training scheduling impact on Police Services
• 20 year growth projections of Police Services
- 1 -
ORDINANCE NO. 138, 2015
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE GENERAL FUND
FOR THE DESIGN OF THE POLICE REGIONAL TRAINING FACILITY
WHEREAS, the City has been experiencing and will continue to experience a
considerable increase in its population, which means that Fort Collins Police Services will need
to increase their personnel accordingly in the next 20 to 25 years to continue successfully serving
the citizens of this community; and
WHEREAS, with an increasing population, it is imperative that police officers regularly
participate in weapons, arrest control/defensive tactics and driving training to learn and maintain
high skill levels in the areas that have been identified as posing the greatest risk of liability; and
WHEREAS, such training should take place in a safe and effective environment, which
requires specialized training facilities; and
WHEREAS, Fort Collins Police Services purchased a training facility in approximately
1990, and it is still currently being used by officers for some of their training purposes; and
WHEREAS, since 1990, the number of sworn officers has almost doubled, and as a
result, the training facility is inadequate; and
WHEREAS, the training facility needs significant repair that is cost prohibitive, and the
facility does not provide a safe environment for weapons or driving training, forcing officers to
drive long distances to attend appropriate training; and
WHEREAS, the Loveland Police Department is also facing critical shortfalls in adequate
training facilities for both driving and weapons training; and
WHEREAS, Fort Collins Police Services and the Loveland Police Department have
joined together to investigate the feasibility of a joint training facility that would meet the current
and future training needs of both agencies; and
WHEREAS, over the past year, both agencies have been working together to develop an
Intergovernmental Agreement for the sharing of costs of preliminary design, design
development, construction drawings, and construction administration relating to the construction
of a joint regional training facility; and
WHEREAS, the Intergovernmental Agreement will be presented to Council for
consideration and approval upon the second reading of this appropriation ordinance; and
WHEREAS, a comprehensive study and conceptual design was completed to develop a
proposed facility that would provide adequate and safe training for both Fort Collins Police
Services and the Loveland Police Department; and
- 2 -
WHEREAS, the estimated capital cost to construct such a facility is $18.5 million to be
shared equally between Fort Collins and Loveland; and
WHEREAS, on October 6, 2015, the Loveland City Council approved $1.075 million to
begin work on construction design; and
WHEREAS, staff is seeking Council’s approval of $810,000 to be appropriated out of the
General Fund Reserves to cover the design costs of the facility; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be
available from reserves accumulated in prior years, notwithstanding that such reserves were not
previously appropriated.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that there is hereby appropriated for expenditure from prior year reserves in the
General Fund the total sum of EIGHT HUNDRED TEN THOUSAND DOLLARS ($810,000)
for the design cost for the Regional Training Facility.
Introduced, considered favorably on first reading, and ordered published this 3rd day of
November, A.D. 2015, and to be presented for final passage on the 17th day of November, A.D.
2015.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Passed and adopted on final reading on the 17th day of November, A.D. 2015.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk