HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 03/03/2015 - RESOLUTION 2015-028 ADOPTING THE RECOMMENDATIONS OAgenda Item 12
Item # 12 Page 1
AGENDA ITEM SUMMARY March 3, 2015
City Council
STAFF
Jill Stilwell, Cultural Services and Facilities Director
SUBJECT
Resolution 2015-028 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund
Grant Disbursements.
EXECUTIVE SUMMARY
The purpose of this item is to adopt the recommendations of the Cultural Resources Board to disburse Fort
Fund grants to community events from the Cultural Development and Programming and Tourism Programming
Accounts.
STAFF RECOMMENDATION
Staff recommends adoption of the Resolution.
BACKGROUND / DISCUSSION
The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s
Cultural Development and Programming Account and the Tourism Programming Account in accordance with
the provisions of Section 25-244 of the City Code, where 25% of the revenue from the lodging tax funds is
applied to the Cultural Development and Programming Account to support cultural events and 75% of revenue
from lodging tax is dedicated to the Tourism Programming Account to support tourism events and activities.
Local non-profit organizations may apply to Fort Fund for cultural and/or tourism event support. The City
Council appointed the Cultural Resources Board to review grant applications based on approved guidelines
and make recommendations for Fort Fund disbursements to City Council, pursuant to Ordinance No. 028,
1992 and Section 2-203 (3) of the City Code.
Fort Fund grants support events that enrich the cultural life of the community, promote local heritage and
diversity, provide opportunities for cultural participation, help define Fort Collins as a cultural center and tourist
destination, have wide appeal for a significant part of the community, and promote the general welfare of the
City’s inhabitants.
Fort Fund consists of a three-tiered funding system:
Tier #1 was established as an annual programming tier for organizations whose primary purpose is to present
three or more public events annually. These groups may apply for funding from Tier #1 each April.
Tier #2 allows organizations to apply for funding of events. Applications for support from Tier #2 are accepted
each January and June.
The Cultural Innovation Tier #3 was established to further the goal of making Fort Collins a cultural center and
destination. The Cultural Innovation Tier #3 grants address a need in the cultural activity of Fort Collins,
perpetuate the Tourism Account by generating overnight stays in local hotels, and/or develop new arts,
cultural, or heritage tourism activities that have the potential to impact Fort Collins’ cultural and economic
growth. Organizations may apply for funding from the Cultural Innovation Tier #3 each April.
Agenda Item 12
Item # 12 Page 2
January 2015 Funding Session
At its January 28, 2015 regular meeting, the Cultural Resources Board reviewed 19 Tier #2 applications, with
total requests equaling $73,900.
The following table summarizes the amount and sources of available funds in 2015:
FY 2015 AVAILABLE FUNDING
AMOUNT SOURCE
$273,870 FY 2015 Cultural Development and Programming Account (CDP)
$60,750 FY 2015 Tourism Programming Account (TP)
$41,045 Unspent Appropriations 2014 (CDP)
$82,403 Unanticipated Lodging Tax 2014 (CDP)
$21,527 Unspent Appropriations 2014 (TP)
$16,480 Unanticipated Lodging Tax 2014 (TP)
$496,075 Total Funding Available for 2015
FUNDS ALLOCATED TO January 2015 FUNDING SESSION
$63,570 Amount from Cultural Development and Programming Account (CDP)
$5,000 Amount from Tourism Programming Account (TP)
$68,570 Total amount allocated to January 2015 Session
14% % of Total FY2015 Funds allocated to January 2015 Session
The Cultural Resources Board scored each application using the Funding Criteria outlined in the Fort Fund
Guidelines (attached) and discussed each application at the January 28, 2015 meeting. The Board discussion
is outlined in the draft minutes (attached). The Board is recommending disbursement of $52,200 from the
City’s Cultural Development and Programming Account and $2,500 from the Tourism Programming Account,
totaling $54,700 to 17 applicants as outlined in Exhibit A to the Resolution. Of the total amount requested by
applicants, 74% is being recommended for funding from available funds.
The following table summarizes the utilization of funds from all sources.
Recommended Funding % of Total Category
$52,200 76% Cultural Development and Programming Account
$2,500 4% Tourism Account
$13,870 20% Unallocated
$68,570 100% Funds Allocated to January 2015 Session
The $13,870 of unallocated funds will be carried forward to the April 2015 funding session.
CITY FINANCIAL IMPACTS
The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s
Cultural Development and Programming Account and Tourism Programming Account in accordance with the
provisions of Section 25-244 of the City Code. This Resolution would distribute $52,200 from the Cultural
Development and Programming Account and $2,500 from the Tourism Programming Account to local non-
profit organizations. Each organization must provide funds to match the grant amount. These funds were
budgeted and appropriated in the 2015 budget. Lodging tax is collected pursuant to Section 25-252 of the City
Code.
Agenda Item 12
Item # 12 Page 3
BOARD / COMMISSION RECOMMENDATION
The Cultural Resources Board (CRB) is presenting these recommendations to City Council on events that
should receive funding and the amounts from the available Cultural Development and Programming Account
and Tourism Programming Account.
Exhibit A to Resolution 2015-028 presents the allocations recommended by the CRB to the City Council for
Tier #2.
ATTACHMENTS
1. Cultural Resources Board minutes, January 28, 2015 (draft) (PDF)
2. Fort Fund Guidelines (PDF)
Cultural Resources Board
Lincoln Center
417 W. Magnolia St
Fort Collins, CO 80521
970.221-6735
970.221-6373 – fax
.
CULTURAL RESOURCES BOARD MINUTES
DRAFT
Regular Meeting – Wednesday, January 28, 2015
5:00 p.m.
Lincoln Center, 419 W. Magnolia Street, Fort Collins, CO 80521
Council Liaison: Wade Troxell Staff Liaison: Jill Stilwell
Chairperson: Maggie Dennis Phone: 590-3790 (cell)
A regular meeting of the Cultural Resources Board was held on Wednesday, January 28, 2015 at 5:00 p.m.
The following members were present:
Board Members present: Janet Gilligan, Maggie Dennis, Jesse Solomon
Francisco Gutierrez, Tedi Cox, Will Flowers, Steven Sorensen
Board Members absent: none
Staff Members present: Jill Stilwell, Gail Budner
Guests Present: Katy Schneider, Visit Fort Collins
Ron Wales, Fort Collins Citizen
I. Call to Order: 5:05 p.m. - Ms. Dennis
II. Welcome new Board members
As the newly selected members of the Board, Will Flowers and Steven Sorensen were introduced
and greeted by current Board members and staff.
III. Consideration of agenda: no changes
Ms. Gilligan notified the Board that she has invited Erin Udell with the Fort Collins Coloradoan to
their scheduled meeting on February 26th to discuss the Coloradoan’s new strategies for reporting
on arts and culture.
IV. Consideration and approval of the minutes from December 18, 2014.
Ms. Gilligan made a motion to accept the minutes as amended.
Ms. Cox seconded the motion.
The motion passed unanimously.
V. Public input: Ron Wales, Fort Collins Citizen, introduced himself.
VI. Fort Fund - Discussion and funding recommendations:
Prior to reviewing and awarding grant monies to the Fort Fund Tier 2 applicants, the Board
discussed the eligibility and the quality of the applications and the available budget for this
session. The Board then reviewed 19 applications and developed their recommendations for
funding as outlined below and on the attached spreadsheet. Mr. Solomon abstained from
reviewing/scoring the Launch Haus application due to a potential conflict of interest.
ATTACHMENT 1
ARCINDA: Taste of Indonesia
Location and Date: CSU, International House; June 5, 2015
Amount Requested: $1,000 Amount Recommended: $500
CINCO DE MAYO OF NORTHERN COLORADO: Fort Collins Northern Colorado Cinco de
Mayo Festival 2015
Location and Date: Northside Aztlan Center & Heritage Park; May 1-3, 2015
Amount Requested: $5,000 Amount Recommended: $5,000
CITY OF FORT COLLINS RECREATIONAL DEPT.: Kites in the Park Festival
Location and Date: Spring Canyon Community Park; May 17, 2015
Amount Requested: $4,200 Amount Recommended: $4,200
COLORADO BACH ENSEMBLE: Colorado Bach Festival 2015
Location and Date: CSU / Griffin Hall and First Presbyterian Church; June 6-13, 2015
Amount Requested: $5,000 Amount Recommended: $3,000
CSU – DECA: Mountain West Music Fest
Location and Date: CSU / Intramural Fields; May 2, 2015
Amount Requested: $5,000 Amount Recommended: $0
DISABLED RESOURCE SERVICES: Wine Fest 33
Location and Date: Fort Collins Marriott Hotel; March 27, 2015
Amount Requested: $2,500 Amount Recommended: $2,500
FORT COLLINS CHAMBER MUSIC SOCIETY: Melody of Our History: FoCo Concert for Kids
Location and Date: FC Museum of Discovery/Heritage Park/Old Town Square; July, August,
and October 2015
Amount Requested: $3,200 Amount Recommended: $3,200
GLOBAL VILLAGE MUSEUM OF ARTS AND CULTURES: 3RD Annual Night for the
Museum Gala
Location and Date: Hilton Fort Collins; February 21, 2015
Amount Requested: $1,500 Amount Recommended: $1,200
IMPACT DANCE COMPANY: Glory (us) Ride!
Location and Date: New Belgium Brewing Company; February 27, 2015
Amount Requested: $2,000 Amount Recommended: $1,200
LARIMER CHORALE: Singing for Seniors Fall 2015 Session
Location and Date: Griffin Hall / UCA; September - November, 2015
Amount Requested: $5,000 Amount Recommended: $4,500
LAUNCH HAUS CHARITABLE FOUNDATION: Fort Collins Startup Week
Location and Date: Old Town; May 26-31, 2015
Amount Requested: $5,000 Amount Recommended: $0
LINCOLN CENTER SUPPORT LEAGUE: 2015 Children’s Summer Series
Location and Date: Lincoln Center; June 10 - July 15, 2015
Amount Requested: $3,500 Amount Recommended: $3,200
NORTHERN COLORADO INTERTRIBAL POWWOW ASSOCIATION: 23rd Annual
Spring Contest Powwow and Indian Market
Location: Northside Aztlan Community Center, April 18-19, 2015
Amount Requested: $5,000 Amount Recommended: $5,000
OPERA FORT COLLINS: 2015 Events
Location and Date: Fort Collins Country Club / Lory Student Center Theatre; April 19, September 27,
and December 4, 2015
Amount Requested: $5,000 Amount Recommended: $4,500
PROJECT YOUTH AND CHAMBER MUSIC: Off the Hook Chamber Music Festival
Location and Date: Various venues in Old Town; June 8-29, 2015
Amount Requested: $5,000 Amount Recommended: $4,000
ROCKY MOUNTAIN BIRD OBSERVATORY: Poudre RiverFest
Location and Date: Legacy Park, along the Poudre River Trail; May 30, 2015
Amount Requested: $5,000 Amount Recommended: $3,500
ROCKY MOUNTAIN RAPTOR PROGRAM: A Second Chance at Freedom Gala Dinner and
Benefit Auction
Location and Date: Hilton Fort Collins; February 28, 2015
Amount Requested: $1,000 Amount Recommended: $700
SUSTAINABLE LIVING ASSOCIATION: Earth Day Fort Collins
Location and Date: Civic Center Park; April 18, 2015
Amount Requested: $5,000 Amount Recommended: $4,500
THE CENTER FOR FINE ART PHOTOGRAPHY: North and Gould Gallery Solo Exhibition
Programming
Location and Date: The Center for Fine Art Photography; March - December, 2015
Amount Requested: $5,000 Amount Recommended: $4,000
Total Funding Requested by Applicants: $73,900
Total Funding Recommended for disbursement by CRB: $54,700
Total Unfunded Balance: $19,200
% of Requests Funded: 74%
Ms. Cox made a motion to submit these recommendations for Fort Fund disbursements to City
Council for their approval.
Ms. Gilligan seconded the motion.
The motion passed unanimously.
Liaisons were assigned for the recently funded events that will occur prior to the Board’s
scheduled meeting in February.
VII. Final Approval of Additional Language for Tier 3:
The Board reviewed and approved the final focus areas for 2015 Tier 3 applications prior to it
being opened to the public for the April funding session.
Mr. Gutierrez made a motion to approve the revisions as amended.
Mr. Solomon seconded the motion
The motion passed unanimously.
VIII. Other Business:
Ms. Stilwell will e-mail the annual report to the Board to review prior to their final approval at
the scheduled meeting in February. The Board will also select a Chairperson and Vice Chair at
that time.
VIII. Adjournment: 7:38 p.m.
Respectfully submitted,
Gail Budner
Administrative Clerk II
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- 1 -
RESOLUTION 2015-028
OF THE COUNCIL OF THE CITY OF FORT COLLINS
ADOPTING THE RECOMMENDATIONS OF THE CULTURAL RESOURCES BOARD
REGARDING FORT FUND GRANT DISBURSEMENTS
WHEREAS, providers of lodging accommodations in the City are required by Section
25-252 of the City Code to pay three percent of all revenues derived from such lodging
accommodations to the City as a lodging tax; and
WHEREAS, pursuant to Section 25-244 of the City Code, seventy-five percent of all
revenues received by the City from lodging tax are reserved for promotion of convention and
visitor activities, and twenty-five percent of those revenues are reserved for cultural development
and programming; and
WHEREAS, pursuant to Section 25-244 of the City Code, the Community Cultural
Development and Programming Account was established for the purpose of funding cultural
development and programming activities, and the Tourism Programming Account was
established for the purpose of funding tourist-related special events; and
WHEREAS, the City disburses funds from the City’s Cultural Development and
Programming Account and Tourism Programming Account in accordance with Section 25-244
of the City Code through its Fort Fund Program; and
WHEREAS, the City’s Cultural Resources Board reviews applications from the
community for Fort Fund monies and makes recommendations to the City Council in accordance
with Section 2-203(3) of the City Code, and in accordance with the administrative guidelines for
the Fort Fund program (the “Fort Fund Guidelines”); and
WHEREAS, at its regular meeting on January 28, 2015, the Cultural Resources Board
recommended funding for various proposals as set forth on Exhibit “A”, attached hereto and
incorporated herein by this reference, based upon the criteria and considerations set forth in
Section 2-203 of the City Code and the Fort Fund Guidelines; and
WHEREAS, the proposals recommended by the Cultural Resources Board provide a
public benefit to the Fort Collins community by supporting cultural development and
programming activities within the City and promoting the use of public accommodations within
the City; and
WHEREAS, the City Council wishes to adopt the recommendations of the Cultural
Resources Board.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
- 2 -
Section 1. That the City Council hereby finds that the distribution of funds through
the Fort Fund program, as recommended by the Cultural Resources Board on January 28, 2015,
serves a public purpose that benefits the community.
Section 2. That funds in the total amount of FIFTY TWO THOUSAND TWO
HUNDRED DOLLARS ($52,200) in the City’s Cultural Development and Programming
Account and TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500) in the Tourism
Programming Account, are hereby approved for distribution in accordance with the
recommendations of the Cultural Resources Board as set forth on Exhibit “A”.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 3rd
day of March, A.D. 2015.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk
EXHIBIT A
FORT FUND GRANT PROGRAM
JANUARY 2015
APPLICANT PROPOSED EVENT/DATE
FUNDING
REQUESTS
CULTURAL
DEVELOPMENT &
PROGRAMMING
TOURISM
PROGRAMMING
UNFUNDED
BALANCE
PERCENT OF
REQUEST
FUNDED
1 ARCINDA Taste of Indonesia
Location: CSU / International House June 5, 2015
This event showcases a highlight of Indonesia as a part of Asian culture and includes traditional music and dance $1,000 $500 $0 $500 50%
from the Javanese Palace during the Indoneisan monarchy and Dutch colonial times.
2 Cinco de Mayo of Northern Colorado FC Northern Colorado Cince de Mayo Festival 2015
Location: Northside Aztlan Center & Heritage Park May 1-3, 2015
The event will include live, free performances for the community along with food, arts, crafts, a KidZone, a $5,000 $5,000 $0 $0 100%
Grand Dance, and a Car Show.
3 City of Fort Collins Recreation Dept. Kites in the Park Festival
Location: Spring Canyon Community Park May 17, 2015
This is a free community event that caters to all ages and abilities in a carnival like festival. It allows the Recreation $4,200 $4,200 $0 $0 100%
Dept. to feature their beautiful community park and encourages residents to get outside and celebrate the outdoors.
4 Colorado Bach Ensemble Colorado Bach Festival 2015
Location: CSU Griffin Hall and First Presbyterian Church June 6-13, 2015
In the spirit of the early mining town's opera houses, the CBE maintains the cultural traditions of performing great $5,000 $3,000 $0 $2,000 60%
musical works of Europe in the American West and brings the gift of Bach's music to Fort Collins with this festival.
5 Colorado State University - DECA Mountain West Music Fest
Location: CSU Intramural Fields May 2, 2015
This music festival will include food vendors, a beer garden, a bazaar for musicians to showcase their products, $5,000 $0 $0 $5,000 0%
services music and merchandise, along with numerous activities and games.
6 Disabled Resource Services Wine Fest 33
Location: Fort Collins Marriott Hotel March 27, 2015
This is an annual Northern Colorado premier wine tasting event with music, as well as a live and silent auction. The $2,500 $0 $2,500 $0 100%
proceeds benefit Disabled Resource Services and the people with disabilities that they serve.
7 Fort Collins Chamber Music Society Melody of Our History: FoCo Concert for Kids
Location: FCMOD/Heritage Park/Old Town Square July, August and October 2015
The FCCMS is an organization of classically trained professional musicians dedicated to performing high-quality $3,200 $3,200 $0 $0 100%
music in non-traditional settings in an effort to make clasical music more approachable to audiences.
8 Global Village Museum of Arts & Cultures 3rd Annual Night for the Museum Gala
Location: Hilton Fort Collins February 21, 2015
This annual event will feature 'world' background music, a live auction, a meet/greet with games, trivia and a $1,500 $1,200 $0 $300 80%
sit down dinner.
CULTURAL RESOURCES BOARD
RECOMMENDATION
Fort Fund Tier 2: Special Events Fund
APPLICANT PROPOSED EVENT/DATE
FUNDING
REQUESTS
CULTURAL
DEVELOPMENT &
PROGRAMMING
TOURISM
PROGRAMMING
UNFUNDED
BALANCE
PERCENT OF
REQUEST
FUNDED
CULTURAL RESOURCES BOARD
RECOMMENDATION
9 IMPACT Dance Company Glory (us) Ride!
Location: New Belgium Brewing Company February 27, 2015
This event is designed to celebrate the rich history of the company and raise awaremenss of their programs. They $2,000 $1,200 $0 $800 60%
are targeting long time supporters along with a new demographic which includes brewery and bicycling afficionados.
# Larimer Chorale Singing for Seniors Fall 2015 Session
Location: Griffin Hall, UCA September - November 2015
This community program actively demonstates the health benefits of singing and the teambuilding and $5,000 $4,500 $0 $500 90%
companionship that come from singing in a choir.
# Launch Haus Charitable Foundation Fort Collins Startup Week
Location: Old Town May 26-31, 2015
This multi-day festival brings together entrepreneus, investors, creatives, and small business people from around the $5,000 $0 $0 $5,000 0%
country for free cutting edge workshops, keynotes, performances, mentor sessions and networking socials
# Lincoln Center Support League 2015 Children's Summer Series
Location: Lincoln Center June 10,17, 24 and July 8,15, 2015
The series includes five live performances held outside on the lawn. The audience will experince peformances $3,500 $3,200 $0 $300 91%
from a variety of genres and is intended to introduce the audience of mostly young people to the performing arts.
# N. Colorado Intertribal Powwow Assoc. 23rd Annual Spring Contest Powwow & Indian Market
Location: Northside Aztlan Community Center April 18-19, 2015
The audience will experience a colorful celebration of the rich , yet humble diverse cultures of the Native American $5,000 $5,000 $0 $0 100%
people over a two day schedule of events.
# Opera Fort Collins 2015 Events
Location: Fort Collins Country Club / Lory Student Center Theatre April 19, September 27, and December 4, 2015
All three events are performance based, live entertainment fundraisers. Events include a humorous mini opera, a $5,000 $4,500 $0 $500 90%
dinner with locally produced ingredients and a combo auction/dinner/performance to kick off the holiday season.
# Project Youth and Chamber Music Off the Hook Chamber Music Festival
Location: Various venues in Old Town June 8-29, 2015
The festival is packed with a wide range of performances, classes, lectures, and films, as well a 5-day music $5,000 $4,000 $0 $1,000 80%
workshop for children. The theme this year is "Light, Film, Discussion: Music in Action."
# Rocky Mountain Bird Observatory Poudre RiverFest
Location: Legacy Park, along the Poudre River trail May 30, 2015
The RiverFest is a free, one-day celebration of the Cache la Poudre River, a significant natural resource and $5,000 $3,500 $0 $1,500 70%
recreational corridor in Fort Collins. The event theme is river education, restorattion and celebration.
# Rocky Mountain Raptor Program A 2nd Chance at Freedom Gala and Auction
Location: Hilton Fort Collins February 28, 2015
The evening includes a fun and elegrant dinner and a silent and live auction. It is an opportunity for staff, volunteers, $1,000 $700 $0 $300 70%
supporters and community members to gather together in celebration of the RMRP's mssion and accomplishments.
# Sustainable Living Association Earth Day Fort Collins
Location: Civic Center Park April 18, 2015
APPLICANT PROPOSED EVENT/DATE
FUNDING
REQUESTS
CULTURAL
DEVELOPMENT &
PROGRAMMING
TOURISM
PROGRAMMING
UNFUNDED
BALANCE
PERCENT OF
REQUEST
FUNDED
CULTURAL RESOURCES BOARD
RECOMMENDATION
The event kicks off with a Family Scavenger Hunt and features a combination of activities for the entire family, $5,000 $4,500 $0 $500 90%
including informational booths and displays, arts & crafts, live music, speakers, local food and a beer garden
# The Center for Fine Art Photography North and Gould Gallery Solo Exhibition
Location: The Center for Fine Art Photography March - December 2015
The Center has two galleries dedicated to solo exhibitions. This gives many artists the opportunity to show their work $5,000 $4,000 $0 $1,000 80%
based on different themes along with the chance for shows to be able to explore an artists work in depth.
Total Funding Requested by Applicants $73,900
Total Funding Recommended for disbursement by CRB $52,200 $2,500
Total Unfunded Balance $19,200
% of Requested Amounts Funded 74%
Scores are based on application materials and Fort Fund's "Criteria for Funding."
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