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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 12/02/2014 - SECOND READING OF ORDINANCE NO. 165, 2014, APPROPRAgenda Item 2 Item # 2 Page 1 AGENDA ITEM SUMMARY December 2, 2014 City Council STAFF Brian Hergott, Facilities Project Manager Ken Mannon, Operations Services Director Bob Adams, Recreation Director SUBJECT Second Reading of Ordinance No. 165, 2014, Appropriating Unanticipated Revenue for the Senior Center Expansion Project and Transferring Appropriations to the Cultural Services and Facilities Fund for Art in Public Places Program. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on November 18, 2014, appropriates an additional $10,000 to the Senior Center Expansion Project. These additional funds were raised by the Senior Center Expansion Committee and will be used toward the cost of constructing a 22-foot x 46-foot storage garage at the far west end of the new parking lot. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, November 18, 2014 (w/o attachments) (PDF) 2. Ordinance No. 165, 2014 (PDF) Agenda Item 10 Item # 10 Page 1 AGENDA ITEM SUMMARY November 18, 2014 City Council STAFF Brian Hergott, Facilities Project Manager Ken Mannon, Operations Services Director Bob Adams, Recreation Director SUBJECT First Reading of Ordinance No. 165, 2014, Appropriating Unanticipated Revenue for the Senior Center Expansion Project and Transferring Appropriations to the Cultural Services and Facilities Fund for Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to appropriate an additional $10,000 to the Senior Center Expansion Project. These additional funds were raised by the Senior Center Expansion Committee and will be used toward the cost of constructing a 22-foot x 46-foot storage garage at the far west end of the new parking lot. This storage shed will replace the four temporary units currently at the site and be used to store equipment and supplies used at the Senior Center. The total price to construct this shed is $30,500, Parks is contributing $14,000 toward their portion of the shed and the balance is being picked up by the project capital funds. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The Senior Center Expansion Committee was formed in 2007 as a 501(c)3 organization to raise funds for the Senior Center Expansion. The Committee has raised and turned over $550,000 which has previously been appropriated and used for the expansion project, pursuant to Ordinance Nos. 002 and 082, 2014, including 1% reservations for the APP artwork portion of the project, as required by Section 23-304(a) of the City Code. FINANCIAL / ECONOMIC IMPACTS These funds will be put toward the cost of constructing a 22-foot x 46-foot storage garage which is being located at the west end of the new parking lot. BOARD / COMMISSION RECOMMENDATION At its October 15, 2014, Senior Center Expansion Committee discussed this appropriation and recommended adoption of the Ordinance. ATTACHMENT 1 Agenda Item 10 Item # 10 Page 2 ATTACHMENTS 1. FCSC Expansion Committee Minutes, October 15, 2014 (PDF) 2. FCSC Expansion Committee - Letter of Intent (PDF) 3. Receipt of Cash Donation (PDF) 4. Shed Elevation (PDF) 5. Shed Plan (PDF) - 1 - ORDINANCE NO. 165, 2014 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE FOR THE SENIOR CENTER EXPANSION PROJECT AND TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the City has received $10,000 from the Senior Center Expansion Committee for the Senior Center Expansion Project; and WHEREAS, the Senior Center Expansion Project is one of the projects approved by voters in 2005 for the Building on Basics Capital Program; and WHEREAS, the Senior Center Expansion Project focuses on increasing fitness and wellness facilities, activities, and programs for the active adult population in Fort Collins; and WHEREAS, prior appropriation of funds for the project, including reservation of one percent of such appropriations for the APP artwork as part of the project, occurred pursuant to Ordinance Nos. 002 and 082, 2014; and WHEREAS, upon appropriation of these funds to the Capital Projects Fund, these additional funds will be used to help construct a storage shed at the far-east end of the new parking lot, which storage shed will replace the four temporary units currently at the site and will be used to store equipment and supplies for the Senior Center; and WHEREAS, the Senior Center Expansion Project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these appropriations ($100) to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program, with $78 reserved for the APP artwork project and $22 reserved for the maintenance of the artwork and operations of the APP program; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the above-referenced appropriation of funds will not cause the total amount appropriated in the Capital Projects Fund to exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund to another fund, provided that the purpose for which the transferred funds are to be expended remains unchanged. - 2 - NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from unanticipated revenue in the Capital Projects Fund the sum of TEN THOUSAND DOLLARS ($10,000) for the Senior Center Expansion - Building on Basics Capital Project. Section 2. That the unexpended appropriated amount of SEVENTY-EIGHT DOLLARS ($78) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund - Art in Public Places Project and appropriated therein for the Art Project associated with the Senior Center Expansion pursuant to City Code Section 23-304(a). Section 3. That the unexpended appropriated amount of TWENTY-TWO DOLLARS ($22) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations pursuant to City Code Section 23-304(a). Introduced, considered favorably on first reading, and ordered published this 18th day of November, A.D. 2014, and to be presented for final passage on the 2nd day of December, A.D. 2014. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 2nd day of December, A.D. 2014. __________________________________ Mayor ATTEST: _______________________________ City Clerk