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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/14/2014 - 2015-2016 RECOMMENDED BUDGET-WORK SESSION #3DATE: STAFF: October 14, 2014 Lawrence Pollack, Budget & Performance Measurement Manager Darin Atteberry, City Manager Mike Beckstead, Chief Financial Officer WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION 2015-2016 Recommended Budget - Work Session #3. EXECUTIVE SUMMARY The purpose of this item is to review the City Manager’s 2015-2016 Recommended Budget which was delivered to City Council and the City Clerk on August 28, 2014 pursuant to provisions of Article V, Section 2 of the City Charter. In September and October the City Council will have a series of work sessions to discuss the City Manager’s Recommended Budget and conduct two Public Hearings to gather input from the community as outlined in the table below. The Recommended Budget is aligned with the City’s Strategic Plan, the Council Work Plan and Community Priorities and was put together based on input from Citizens, Staff and the City’s Executive Leadership team. Through enhanced community outreach citizens have had more opportunities this year than ever before to provide input on the specific Offers (budget requests) under consideration. At the October 14, 2014 Work Session, staff will present a summary of information previously requested by Council based on the completed reviews of all seven Outcomes:  Community and Neighborhood Livability  Economic Health  Environmental Health  High Performing Government  Culture and Recreation  Transportation  Safe Community GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. What changes to funded and unfunded Offers in the City Manager’s Recommended Budget might Council want? BACKGROUND / DISCUSSION The 2015-2016 Budget process began following the City Council Work Session on March 25, 2014 where the City’s Strategic Plan was reviewed and finalized. Since then, staff has done significant work which has led to the City Manager’s Recommended Budget. This was the sixth budget cycle where the City used a process called Budgeting for Outcomes (BFO) which included the following major steps:  City staff developed about 430 Offers (budget requests) which were submitted to one of the City’s seven key Strategic Outcomes  Significant public outreach was conducted to gather citizen feedback from a broad demographic of our community. During a 6 week period over 20 community events or meetings were conducted at locations across the City. Additional input was obtained from online tools. All data was then shared with the BFO Teams to assist with their evaluation of Offers. October 14, 2014 Page 2  One BFO Team per Outcome was created; each one was comprised of 7 staff members and 2 citizen volunteers. The BFO teams reviewed Offers and negotiated with Sellers to improve their Offers. Ongoing Offers were given a greater level of scrutiny than ever before due to a new Offer structure that allowed for financial comparisons between budget cycles. BFO Teams evaluated and priority ranked all Offers using a number of inputs: o Linkage to the City Strategic Plan o Performance Measures o Citizen input o Horizontal Offer Prioritization o Organizational efficiencies and improvements  The prioritized list of funding recommendations from the BFO Teams were then reviewed by the City Manager and the Budget Lead Team (BLT). The BLT deliberated using the same criteria as the BFO Teams, but they looked across all seven Outcomes to make adjustments as necessary  The City Manager finalized the Recommended Budget and submitted it to City Council on August 28, 2014 City Council Budget Meetings The City Council has a series of work sessions scheduled in September and October to discuss the proposed 2015-2016 Budget. The first two work sessions will include staff presentations regarding specific Outcomes, followed by an opportunity for questions and discussion. The final work session has been reserved for City Council discussion regarding overall priorities, policy issues and funding allocations between Outcomes. Key dates for City Council discussions and public hearings are as follows: Meeting Date Topic August 26, 2014 Work Session (completed) General Budget Overview September 9, 2014 Work Session (completed) Presentations, Questions and Discussion: 1. Community & Neighborhood Livability 2. Economic Health 3. Environmental Health 4. High Performing Government September 23, 2014 Adjourned Regular Meeting and Work Session (completed) Budget Public Hearing #1 Presentation, Questions and Discussion: 1. Culture and Recreation 2. Transportation 3. Safe Community October 7, 2014 Regular Meeting (completed) Budget Public Hearing #2 October 14, 2014 Work Session General Discussion - Final Direction October 21, 2014 City Council Meeting First Reading of Appropriations Ordinance November 18, 2014 City Council Meeting Second Reading of Appropriations Ordinance Letters from boards, commissions and community organizations regarding BFO offers are provided as Attachment 1. ATTACHMENTS 1. Letters to Council from Various Boards, Commissions and Community Organizations (PDF) 2. Powerpoint presentation (PDF)           To: Fort Collins City Council From: Troy Jones, Chairman, Affordable Housing Board (AHB) Date: 10/7/2014 Re: BFO Items 48.1 and 48.8 - City Budget for Affordable Housing At our October 2, 2014 Affordable Housing Board meeting, the board voted 7-0 to support the funding of item 48.8 on the Budgeting For Outcomes (BFO) consideration list, the $200,000 Enhancement to Affordable Housing Fund, with the following clarification offered by the board: The AHB acknowledges that all city departments necessarily had to tighten their belts when the recent economic downturn so drastically affected our City’s budget, and therefore, when the City’s contribution to the Affordable Housing Fund (AHF) went from a high of $883,962 in 2002, to a 2014 budget of $333,047, we on the AHB understood why such a reduction was necessary. As you know, a lot of positive things have happened to the economy since the 2013-2014 budget cycle was approved, and we are so happy to see that City is finally in a position to have a little more money in the coffers to work with. We at the AHB are happy to see that the Council will be considering increasing the AHF by $200,000 for both 2015 and 2016, and we would like to whole heartedly support the inclusion of this item in the current budget cycle. We do, however, want to take this opportunity to suggest that as the City’s financial picture continues to improve, that Council might be well served to strive toward the goal of substantially increasing the City’s contribution to the AHF in the very near future. Furthermore, the AHB would like to suggest , that because the Fort Collins citizens identified affordable housing as their most critical issue in the 2013 Citizen Survey, we would like to encourage the Council to consider adopting a goal to meet and even exceed the 2002 level of AHF funding as soon as possible. Additionally, the Affordable Housing Board acknowledges the important work of the Social Sustainability Department and supports their on-going budget offer for current programs and services, item 48.1. Thank you for your consideration on these items. Sincerely, Troy W. Jones 1 Environmental Services 215 North Mason PO Box 580 Fort Collins, CO 80522 970.221.6600 970.224.6177 Fax fcgov.com/environmental services MEMORANDUM DATE: July 30, 2014 TO: Budget Lead Team CC: Lawrence Pollack, Budget and Performance Measurement Manager Michael Beckstead, Chief Financial Officer Ross Cunniff, Council Liaison to AQAB FROM: Tom Moore, Chair Air Quality Advisory Board RE: 2015-2016 BFO Process and Proposed Offers The Air Quality Advisory Board (AQAB) welcomes the opportunity provided by the City Council to provide input to the Budget Lead Team and inform the development of the 2015-16 budget that the Team will propose to the Council. At our July 21, 2014 meeting, the AQAB reviewed the budget enhancement offers that we felt were the most likely offers to have an impact on air quality. The AQAB subsequently voted 6 to 0 to approve this memorandum to identify priority offers which we recommend the Budget Lead Team address and include as it develops a proposed budget. To begin with, the AQAB believes that the entire budgeting process – and not just the review of specific budget enhancement offers – should proceed with an eye toward serious, ongoing air quality issues that substantially impact the health, economic well-being, and quality of life of Fort Collins residents, businesses, and visitors. The AQAB is concerned that air quality in Colorado’s northern Front Range, including in the City of Fort Collins, currently fails to meet National Ambient Air Quality Standards (NAAQS). In particular, air quality monitors within the City limits continue to register “exceedances” of the 75 parts per billion (ppb) NAAQS for ozone pollution (aka “smog”). Although we believe City leaders are well aware of our city’s current “nonattainment” status for ozone pollution, they may not be aware that the United States Environmental Protection Agency (EPA) is under a court order to decide by December 1, 2014 whether to propose revisions to the Ozone NAAQS. EPA’s decision will be informed by the findings of an independent Clean Air Scientific Advisory Committee (CASAC). On June 26, 2014, CASAC sent a letter to the EPA Administrator advising EPA that, “based on the scientific evidence, a level of 70 ppb provides little margin of safety for the protection of public health... Thus, our policy advice is to set the level of the standard lower than 70 ppb within a range down to 60 ppb.” 2 The AQAB recognizes that ozone pollution is a regional problem that is not entirely caused by, and cannot be completely solved by, activities that occur in Fort Collins. However, given the strong evidence that the ozone standard which our City already exceeds is not protecting public health with an adequate margin of safety, and the distinct possibility that federal regulatory requirements may be made even more stringent in the future, the AQAB feels that the City of Fort Collins should refrain to the greatest possible extent from including in its budget any public investments or expenditures that will directly or indirectly increase air pollution, particularly the types of pollution that contribute to smog (e.g., motor vehicle emissions). We recommend that the City enhance its investments in infrastructure and programs that directly or indirectly reduce air pollution. Foremost among those investments should be those that reduce emissions from the City’s own infrastructure projects, equipment, and operations. We can’t control everything, but it makes sense to control what we can. In particular, transportation- related actions which lead to fewer and cleaner motor vehicle trips will reduce ozone-forming emissions and reduce greenhouse gas emissions. The AQAB also wishes to express a strong preference for direct action over additional planning activities. With those over-arching recommendations in mind, the AQAB offers its support for the following budget offers (sorted by offer #, not priority): • (8.1) Paved Recreational Trail Development: These trails encourage greater use of bicycles as a transportation alternative and thus reduce emissions. It will also enable travel that exposes riders to less vehicle exhaust. • (17.1) KFCG Green Street Implementation Project: The AQAB feels that the value of this approach is as yet unproven but is worthy of testing/demonstrating. If successful, it will encourage greater use of bicycles as a transportation alternative to vehicles and thus reduce emissions. • (25.1) Alleys Improvement Program: This program would directly reduce fugitive dust emissions in densely developed neighborhoods. • (47.4) Healthy Sustainable Homes Program Expansion: This program is a proven success and directly addresses indoor air quality, which can have even greater impacts on public health than outdoor air quality. • (47.11) Air Quality Program Support: The AQAB has first-hand experience with the unforeseeable nature of air quality programs and appreciates the need for City staff to have more resources at their disposal to address urgent, unforeseen air quality issues without detracting from important planned and ongoing work. • (47.13) KFCG Municipal Energy Efficiency Fund: The AQAB feels that this program is especially important because it can directly reduce emissions from buildings (mostly due to natural gas space heating), indirectly reduce power plant emissions by reducing electricity demand, and do so in a way that reduces the long term energy bills for City operations. 3 • (47.16) Regional Air Quality Council: Fort Collins needs to be part of regional air quality discussions. This is the forum for those discussions and we need to fund this to have a seat at the table. • (59.2) Utilities Community Renewables: This is another example of our preference for action over planning. This offer would accelerate the deployment of renewables that can indirectly reduce emissions from regional fossil fuel power plants. • (63.6) 1.0 FTE - Program Manager, On-Street Pay Parking: The AQAB feels that parking in congested parts of the City is provided as a public service but it should be paid for by users. Free parking encourages the use of vehicles for short trips that could be taken via alternative, less polluting modes of transportation. • (141.1) Transportation Air Quality Impacts Guidance Manual: This has been a high priority for the AQAB for some time. When our Board hears presentations about transportation projects, the presenters are invariably unable to discuss the expected air quality impacts in anything other than vague, qualitative terms. We believe it is essential for City staff to develop the ability to assess transportation air quality impacts in a more rigorous and (ideally) quantitative way. The items listed above were identified by the AQAB as high priority items. The Board at this time is not taking a position in support or opposition to any other budget offers. If you have any questions concerning the AQAB’s recommendations, please don’t hesitate to contact me at 970.988.4055 or tmoore@westar.org. We appreciate the opportunity from the Council to provide input to the Budget Lead Team input and look forward to continued public discussion of the City’s budget and priorities. 4 "HFOEB*UFN 5 6 The Natural Resources Advisory Board has discussed the preliminary proposals that have been submitted to the Budgeting for Outcomes process and would like to endorse the following offers: 148.2 NISP Analysis 148.4 In-stream Flow Specialist 21.1 Downtown Poudre Project 47.8 Integrated Pest Manager 47.5 Phase 2 of Integrated Recycling Facility 47.6 Regional Organics Transfer Station 47.7 Zero Waste Planning Staff 148.1 Poudre River Restoration 22.1 Trees Along Paved Recreation Trails 47.2 Climate Adaptation Planning 120.1 Sustainable Theatrical Lighting 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Old Town North HOA Board 749 Jerome Street Fort Collins, CO 80524 970-482-1014 August 15, 2014 'HDU0U2YHUEHFN0DGDPH0D\RUDQG)HOORZ&LW\&RXQFLO0HPEHUV :HUHSUHVHQWWKHFRPPXQLW\RI2OG7RZQ1RUWK+RPHRZQHUV$VVRFLDWLRQDQGDUHZULWLQJLQ VXSSRUWRIWKHFXUUHQW'UDIW3ODQIRUVLJQLILFDQWLPSURYHPHQWVDORQJWKH3RXGUH5LYHU2I SDUWLFXODULQWHUHVWWRXVLVWKHVHFWLRQFORVHVWWRRXUQHLJKERUKRRG5HDFKRIWKH'UDIW3ODQ :HIHHOWKHVHLPSURYHPHQWVZRXOGKDYHDPDMRUSRVLWLYHLPSDFWDQGEURDGEHQHILWWRWKH FLW\WKHGRZQWRZQDUHDDQGWKHUHVLGHQWVLQRXUDUHDĜVQHZDQGROGQHLJKERUKRRGV :HZRXOGOLNHWRHQFRXUDJHWKHLQLWLDWLRQRI5HDFKĜVILUVWVWDJHWKHUHPRYDORIWKH&R\ 'LWFKGLYHUVLRQQDUURZLQJDQGGHHSHQLQJWKHFKDQQHODVZHOODVSURYLGLQJLPSURYHGDFFHVV WRWKHZDWHU7KHVHLPSURYHPHQWVZLOOUHLQIRUFHWKH1RUWK&ROOHJH6XE$UHD3ODQE\ VRIWHQLQJWKHSHUFHLYHGEDUULHUEHWZHHQ2OG7RZQDQGWKH1RUWK&ROOHJH$UHD7KHVH LPSURYHPHQWVZRXOGKDYHWKHDGGHGEHQHILWRISURYLGLQJIORRGPLWLJDWLRQIRUWKHDUHD 7KDQNIXOO\RXUKRPHVKDYHVXUYLYHGWKHUHFHQW3RXGUH5LYHUIORRGLQJLQSDUWGXHWRWKHFLW\ĜV PLOOLRQLQYHVWPHQWLQWKH'U\&UHHN'UDLQDJH,PSURYHPHQWSURMHFW:HVHHWKH SURSRVHGLPSURYHPHQWVIRU5HDFK DQG FDQGHYHORSDFRPSDWLEOHFRPPHUFLDOęIURQWGRRUĚWR2OG7RZQ1RUWK7KHYLVLRQLQFOXGHV GHQVHUFRPPHUFLDODORQJ&ROOHJHDQGPL[HGXVH VLPLODUWR3HQQ\)ODWV 1 City Manager’s 2015-2016 Recommended Budget October 14, 2014 Work Session ATTACHMENT 2 2 Reflects Community Needs and Council Priorities as Identified in 2014 Strategic Plan 3 Maintain High Quality Service & Stewardship of City Assets 4 Neighborhood & Community Vitality 5 Environmental & Poudre River Restoration 6 Transit & Mobility 7 Sense of Place 8 Infrastructure 9 Improved Internal Systems & Leveraging Resources 10 Possible Funding Sources The above options would not require reduced funding or unfunding of any Offers in the Recommended Budget 2015 2016 Funding Source $226 $243 General Fund - Ongoing 24 70 KFCG Other Community Priorities 0 65 KFCG Other Transportation 106 0 KFCG Other Comm - Reserves 4,000 0 2013 Net Year-End Reserves 500 0 2014 Excess Sales Tax Above Prior Revision 500 0 Increase in Sales Tax Base based on 2014 0 500 Increase in Sales Tax Base based on 2014 Note: Amounts highlighted in yellow could be used in either year 11 Unfunded Offers with Council Interest Support Voiced fromMultiple Councilmembers: Outcome Council Member 2015 2016 Funding Source CNL Bob, Ross & Gino 17.1 - KFCG ENHANCEMENT: Green Street Implementation (scalable options follow) $330 $500 KFCG - Other Trans ENVIRO Karen, Gino 47.6 - KFCG ENHANCEMENT: Regional Organics Composting Transfer Facility Support 125 125 KFCG - Other Trans ENVIRO Majority 47.7 - ENHANCEMENT: Enviro Planner & Meeting the Challenge of Zero Waste - 0.5 FTE 53 51 General Fund HPG Ross & Gino 49.3 - ENHANCEMENT: Grant Development Specialist - 1.0 FTE 84 84 General Fund C&R Ross & Gerry 22.1 - ENHANCEMENT: Trees along Paved Recreational Trails 95 30 General Fund C&R Lisa and Gerry 83.6 - ENHANCEMENT: Poudre School District (PSD) After School Enrichment 70 70 General Fund C&R Lisa and Gerry 83.10 - ENHANCEMENT: Vida Sana Program 34 67 General Fund TRANS Bob & Gino 165.2 - ENHANCEMENT: Safe Routes to School - School Rotation Schedule 40 40 Transportation Fund TRANS Gerry & Gino 165.3 - ENHANCEMENT: Safe Routes to School Strategic Traffic Infrastructure Program 100 100 Transportation Fund TRANS Staff 25.18 - The MAX related portion of ENHANCEMENT: Snow Removal 200 200 Transportation Fund Subtotal: $1,131 $1,267 Support Voiced from Individual Councilmembers: Outcome Council Member 2015 2016 Funding Source CNL Ross 101.4 - ENHANCEMENT: Additional Medians and Streetscapes Maintenance 200 200 General Fund ECON Bob 46.7 - ENHANCEMENT: Support Larimer Small Business Development Center 40 40 General Fund ENVIRO Gino 47.9 - ENHANCEMENT: Municipal Sustainability Projects - Green to Gold 100 50 General Fund HPG Bob 53.6 - ENHANCEMENT: Fort Collins Public Access Network Executive Director 50 50 General Fund HPG Gerry 53.2 - The scalable portion of ENHANCEMENT: Telling our Story Offer Video Outreach 35 35 KFCG - Other Comm C&R All 21.1 - ENHANCEMENT: Poudre River Downtown Project 2,000 0 TBD TRANS Ross N/A - Transportation, Bikes, Peds and Transit 500 500 TBD TRANS Ross 2.18 - KFCG ENHANCEMENT: FC Bikes to Diamond 120 120 KFCG - Other Trans TRANS Gino 18.3 - KFCG ENHANCEMENT: West Elizabeth Enhanced Travel Corridor Master Plan 300 0 KFCG - Other Trans TRANS Bob 141.1 - ENHANCEMENT: Transportation Air Quality Impacts Guidance Manual 35 10 General Fund Subtotal: $3,380 $1,005 Grand Total: $4,511 $2,272 Note: $ in thousands, Offers highlighted in yellow indicate one-time funding Offer # and Title Offer # and Title 12 Council Indicated Options to Fund Other Offers These Offers are ones indicated by Councilmembers that are funded in the Recommended Budget, but could be reduced or unfunded to allow funding for other Offers of interest by Council Support Voiced fromMultiple Councilmembers: Outcome Member 2015 2016 Funding Source ECON Bob & Gino 46.3 - ENHANCEMENT: Economic Health Reserve Fund $50 $50 General Fund ECON Ross & Bob 46.13 - KFCG ENHANCEMENT: Industry Cluster Support and Development 200 200 KFCG Other Community TRAN Ross & Gerry 106.2 - ENHANCEMENT: USA Pro Cycling Challenge 50 0 General Fund Support Voiced from Individual Councilmembers: Outcome Council Member 2015 2016 Funding Source ECON Gerry 63.6 - ENHANCEMENT: On-Street Pay Parking - Push to 2017 0 750 General Fund Reserves ENVIRO Gino 81.4 - ENHANCEMENT: Utilities Home Water Reports 149 162 Water Fund HPG Bob 52.4 - KFCG ENHANCEMENT: Volunteer Program Mgr & Program - 1.0 FTE 180 151 KFCG Other Community TRAN Gerry 1.9 - KFCG ENHANCEMENT: Vine and Lemay Intersection Improvements 500 500 KFCG - Other Trans Note: $ in thousands, Offers highlighted in yellow indicate one-time funding Offer # and Title Offer # and Title 13 Questions? 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" # $   ## %   $  &   ' ( )   * + (   ,  -   .     /   0 %      1 2     3' + 4 35 6 78&0- 0 4   3 0   6 3 00 0! ATTACHMENT 1