HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/06/2016 - FIRST READING OF ORDINANCE NO. 106, 2016 APPROPRIAgenda Item 7
Item # 7 Page 1
AGENDA ITEM SUMMARY September 6, 2016
City Council
STAFF
Bob Adams, Recreation Director
Ken Mannon, Operations Services Director
SUBJECT
First Reading of Ordinance No. 106, 2016 Appropriating Prior Year Reserves in the Recreation Fund for
Therapy Pool Repair and Tile Replacement at the Edora Pool Ice Center and Transferring Appropriations to
the Cultural Services and Facilities Fund for the Art in Public Places Program.
EXECUTIVE SUMMARY
The purpose of this item is to appropriate $600,000 in recreation reserve funds for the Edora Pool Ice Center
(EPIC) therapy pool repair and tile replacement. The funds will be used to repair the water leaks discovered in
the therapy pool and replace the tile on the natatorium (pool) deck to match the tile throughout the area. This
appropriation includes a $6,000 contribution to the APP program.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
The EPIC facility will be celebrating 30 years of operation in 2016 and is starting to show its age. It has been
the most heavily used facility in the Recreation Department for many years, and last year hosted over 400,000
participants using ice and aquatic facilities.
In 2011, EPIC experienced chloramine issues.
In 2012, EPIC hired Ohlson Lavoie to complete a full Natatorium Assessment.
In 2013, Operation Services improved some of the air handling issues using major maintenance funding.
In 2014, BFO offers were developed to replace the bulkhead and to improve the pump room to meet
standard turnover rates.
o The Council funded this project of $2,081,000 for the 2016 budget year.
o In addition, the Council has funded the EPIC Lobby Renovations through $410,819.70 in recreation
reserve funds.
During the renovation process, leaks were discovered in the gutter drain and the jets for the therapy pool.
The age of the pool shell has caused water to penetrate both the tile and concrete shell and has affected
the rebar in the pool shell. At this time the therapy pool will not open when the EPIC pool renovation is
complete. The Therapy Pool will remain closed until funding is identified. The funding to repair the leaks
of therapy pool is $353,000.
The tile work being completed with the pool renovation is only addressing the first 3 feet around the pool
area on the north and east sides of the pool and in small areas on the south and west sides of the pool to
account for drainage. The project team has identified the closest match to the dark blue, light blue, and
white existing tile. However, there will be a noticeable difference. The team recommends funding an
additional $247,000 to remove the remaining tiles and replace with new matching tile. This will also require
abatement of the existing dark blue tile which contains a lead coating.
Agenda Item 7
Item # 7 Page 2
The therapy pool construction and pool deck tile schedule could not be complete during the current renovation
schedule. However, the natatorium will be opened to the public as the City completes the therapy pool repairs.
This project involves construction estimated to cost more than $250,000 and, pursuant to Sec. 23-203 of the
City Code, a portion of the appropriated project funds must be set aside for the City’s Art in Public Places
(APP) program. To comply with the APP ordinance, one percent of the project funds appropriated by the
proposed Ordinance (totaling $6,000) will be transferred to the Cultural Services and Facilities Fund, to be
divided therein pursuant to Sec. 23-203 for art acquisition and maintenance expenses.
CITY FINANCIAL IMPACTS
This Ordinance provides $600,000 in Recreation Reserve funds for the benefit of the EPIC pool renovation,
and includes $6,000 in contributions to the APP program.
A funding summary of the project is provided below.
Total appropriated through 2016 Budget $2,081,000
Total appropriated from Recreation Fund Reserves for Lobby Renovations $ 410,819
Total to-date funding $2,491,819
Therapy Pool repairs $ 350,000
Deck tile replacement $ 244,000
Art in Public Places project contribution $ 4,680
Art in Public Places maintenance contribution $ 1,320
Total additional funding requested $ 600,000
ATTACHMENTS
1. Staff memo, August 25, 2016 (PDF)
ATTACHMENT 1
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ORDINANCE NO. 106, 2016
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE RECREATION FUND FOR
THERAPY POOL REPAIR AND TILE REPLACEMENT AT THE EDORA POOL ICE
CENTER AND TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES
AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM
WHEREAS, the City is the owner of the property known as the Edora Pool Ice Center
(“EPIC”); and
WHEREAS, the EPIC facility is celebrating 30 years of operation in 2016 and has been
the most heavily used facility in the Recreation Department averaging over 400,000 participants
annually; and
WHEREAS, the City Council has funded improvements for replacing bulkheads,
improving pump room operations, and remodeling the EPIC lobby in 2016; and
WHEREAS, staff has identified a need to appropriate $600,000 for the repair of water
leaks located in the therapy pool that were discovered during the pool renovation process and the
replacement of the tile on the natatorium (pool) deck to match the tile throughout the area; and
WHEREAS, this project involves construction estimated to cost more than $250,000, as
such, Section 23-304 of the City Code requires one percent of these appropriations to be
transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public
Places (APP) program; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be
available from reserves accumulated in prior years, notwithstanding that such reserves were not
previously appropriated; and
WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to
transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof
from one fund (project) to another fund (project), provided that the purpose for which the
transferred funds are to be expended remains unchanged.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That there is hereby appropriated from prior year reserves in the
Recreation Fund the sum of SIX HUNDRED THOUSAND DOLLARS ($600,000) for
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expenditure in the Recreation Fund for the repair of water leaks located in the therapy pool and
replacement of tile on the natatorium (pool) deck.
Section 3. That the unexpended appropriated amount of FOUR THOUSAND SIX
HUNDRED EIGHTY DOLLARS ($4,680) in the Recreation Fund is authorized for transfer to
the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places
Art Project.
Section 4. That the unexpended appropriated amount of ONE THOUSAND THREE
HUNDRED TWENTY DOLLARS ($1,320) in the Recreation Fund is authorized for transfer to
the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places
Program Maintenance and Operations.
Introduced, considered favorably on first reading, and ordered published this 6th day of
September, A.D. 2016, and to be presented for final passage on the 20th day of September, A.D.
2016.
__________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Passed and adopted on final reading on this 20th day of September, A.D. 2016.
__________________________________
Mayor
ATTEST:
_____________________________
City Clerk