The URL can be used to link to this page

Home My WebLink AboutCOUNCIL - AGENDA ITEM - 12/01/2015 - FIRST READING OF ORDINANCE NO. 150, 2015, APPROPRIAgenda Item 5 Item # 5 Page 1 AGENDA ITEM SUMMARY December 1, 2015 City Council STAFF Bob Adams, Recreation Director SUBJECT First Reading of Ordinance No. 150, 2015, Appropriating Unanticipated Revenue in the Recreation Fund for Locker Renovation at Edora Pool Ice Center (EPIC). EXECUTIVE SUMMARY The purpose of this item is to introduce an ordinance to appropriate $57,012 for the construction cost of a locker room at EPIC. The funding for the locker room construction was raised by the CSU club hockey team. Staff will bring to Council for approval upon second reading of the appropriation ordinance an intergovernmental agreement (IGA) between the City of Fort Collins and Colorado State University (CSU) Department of Campus Recreation. The IGA is expected to provide for a renewable 10-year agreement to provide a dedicated locker room for the hockey team. Because CSU is funding the improvements, staff has proposed waiving certain maintenance costs for the new EPIC locker room during the initial term of the IGA. However, it is expected that the University will continue to pay all standard rental and user fees associated with reservation and use of ice time at EPIC. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION CSU Ram Hockey is a Club Hockey organization under the umbrella of the CSU Department of Campus Recreation. The City’s history with the men’s team dates back to 1990, a few years after EPIC opened. The Colorado State Rams Hockey Team plays in the American Collegiate Hockey Association (ACHA) Division 1 league and is a founding member of the Western Collegiate Hockey League (WCHL). EPIC and CSU have maintained a positive relationship for decades. This relationship has included:  Jointly operating weekend hockey games  Tournaments  Fundraising events  Beginner/intermediate/advanced skills classes for credit in health science studies  Intercollegiate figure skating competitions. Two years ago, the CSU Men’s club hockey team moved its home rink to the NoCo Ice Rink in Windsor. Last year, the team and coaches requested a return to EPIC as the team’s home rink and wanted to negotiate a long term use agreement. However, the Division 1 Western Collegiate Hockey League in which the hockey team plays requires teams have their own locker room at their home rink. Agenda Item 5 Item # 5 Page 2 Last year, EPIC staff identified a possible solution to the locker room issue and began plans to convert underutilized temporary office space and a small multi use room into a locker room. The CSU team then raised the necessary funds to remodel the space and transferred the funds to the City. The locker room construction begins a ten-year commitment between the CSU Campus Recreation Department and the City of Fort Collins, furthering the positive and progressive partnership between the two entities. CITY FINANCIAL IMPACTS The construction of the new locker room creates no new financial commitment for the City of Fort Collins beyond application of the funds generated by CSU, deposited with the City for this purpose. CSU would continue to be entitled to the use of the locker room, assuming continued operation of the EPIC facility generally. Long term financial benefits for the City include:  Increased revenue for EPIC through home match ticket sales  Increased profile for EPIC and use of the facility by the CSU students attending events  Hockey Tournament ticket and concession sales  Hockey camp revenues  Reduced labor expense in the City’s Cub Hockey program as a result of volunteer involvement by CSU team members. BOARD / COMMISSION RECOMMENDATION The Parks and Recreation Advisory Board reviewed and unanimously supported a draft of the agreement at its July 22, 2015, meeting. ATTACHMENTS 1. Parks and Recreation Board minutes, July 22, 2015 excerpt (PDF) 2. Final Construction Cost with Add-On Options (PDF) Parks and Recreation Board July 22, 2015 Parks & Recreation Board Meeting – July 22, 2015 Recreation Updates  The 4th of July Parade was a success.  Bob informed the Board that John Litel published their article in the Recreator.  Fort Collins Parks and Recreation was awarded the 2015 Playful City USA.  Board supported IGA between CSU/EPIC for locker room assignment for CSU Ram Hockey.  The Farm Celebrated 30th Anniversary on July 25th.  Fencing update – The Fencing program at Northside had seen a steady decline in the past 5 years. With our Youth Sports Academy (YOSA) partnership with Qdoba the sessions have grown and are continuing to grow. Park Planning Updates  Kurt said they are in the preliminary concepts for City Park, there’s an emphasis on safety concerns with the pool and traffic.  The neighbors were pleased with the English Ranch Community Garden.  Arapaho Bend trail is coming along quickly.  Senior Center Garden is open. Board Work Plan Items No Updates. Bicycle Advisory Board Liaison Update Bruce said there wasn’t a meeting this month. Jessica expressed concerns regarding the increase in bicycle/vehicle accidents. Brian said there is a meeting regarding this on August 6th at the Agave Room. Brian mentioned that he has been discussing a 3wheeled bicycle with his daughter for their staff to utilize while traveling between campuses. He feels this could be a safer alternative for curriers etc. to utilize on the trails rather than on the streets. Marty said there specific regulations regarding motorized devices on the trails. J.R. mentioned that the wheelbase also has to be a certain width to accommodate two-way traffic on the trails. Bullet Points  The Board was updated on the Gardens.  Delynn Coldiron updated the Board on the smoking ban.  Jill Wuertz discussed the Life Cycle Update.  Marty reviewed funding options with the Board. Adjournment: Meeting adjourned 8:00 pm Respectfully submitted, WtãÇ jÉÜà{ Dawn Worth Board Attendance Board Members: Ragan Adams, Mary Carlson, Brian Carroll, Bruce Henderson, Jessica MacMillan, Kelly Smith, Dawn Theis Staff: Bob Adams, Delynn Coldiron, JR Schnelzer, Mike Calhoon, Kurt Friesen, Marty Heffernan, Wendy Williams, Jill Wuertz, Dawn Worth Guest: None ATTACHMENT 1 ATTACHMENT 2 ORDINANCE NO. 150, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE IN THE RECREATION FUND FOR LOCKER RENOVATION AT EDORA POOL ICE CENTER (EPIC) WHEREAS, between 1990 and 2013, the Colorado State University (“CSU”) Men’s club hockey team (“CSU Hockey”) used the Edora Pool Ice Center (“EPIC”) ice rink as the team’s home rink; and WHEREAS, two years ago, CSU Hockey moved its home rink to the NoCo Ice Rink in Windsor; and WHEREAS, last year the CSU Department of Campus Recreation (“CSU Recreation”) on behalf of CSU Hockey requested a return to EPIC as the team’s home rink and sought to negotiate a long term use agreement; and WHEREAS, the City’s Recreation Department has negotiated an intergovernmental agreement with CSU Recreation regarding the use of EPIC as the home rink for CSU Hockey; and WHEREAS, the Division 1 Western Collegiate Hockey League, of which CSU Hockey is a member, requires that member teams have their own locker room at their home rink; and WHEREAS, City Council is considering for approval, concurrent with Second Reading of this Ordinance, a Resolution authorizing the intergovernmental agreement that City staff has negotiated with CSU Recreation (the “IGA”); and WHEREAS, pursuant to the IGA, CSU Hockey has agreed to pay the City the amount of $57,012 for locker room renovations at EPIC; and WHEREAS, the purpose of this item is to appropriate $57,012 in the Recreation Fund by CSU Hockey for the construction cost of a locker room at EPIC dedicated for the team’s use; and WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the revenue as described herein will not cause the total amount appropriated in the Recreation Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during the fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from unanticipated revenue in the Recreation Fund the sum of FIFTY SEVEN THOUSAND TWELVE DOLLARS ($57,012) for the construction cost of a locker room at Edora Pool Ice Center. Introduced, considered favorably on first reading, and ordered published this 1st day of December, A.D. 2015, and to be presented for final passage on the 15th day of December, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 15th day of December, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk