HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/07/2014 - RESOLUTION 2014-091 AUTHORIZING THE PURCHASING AGEAgenda Item 14
Item # 14 Page 1
AGENDA ITEM SUMMARY October 7, 2014
City Council
STAFF
Gerry Paul, Director of Purchasing & Risk Management
SUBJECT
Resolution 2014-091 Authorizing the Purchasing Agent to Enter Into a Professional Services Agreement With
a Search Firm to Participate in the Recruitment and Selection of a City Attorney.
EXECUTIVE SUMMARY
The purpose of this resolution is for the Council Committee to identify its preferred option regarding the search
firm to be chosen by the City Council and for the City Council to authorize the Purchasing Agent to enter into a
professional services agreement with that search firm.
STAFF RECOMMENDATION
Staff recommends adoption of the Resolution.
BACKGROUND / DISCUSSION
Resolution 2014-076 created the Council Committee to make recommendations to the City Council regarding
matters related to the City Attorney recruitment and selection. Pursuant to this Resolution, the Committee
screened search firm candidates to make a recommendation to the City Council.
To aid the Committee in its efforts to make a recommendation to the City Council, a Request for Proposal
(RFP) was initiated following the City’s Purchasing process. Five qualified search firms responded to the RFP.
The Committee reviewed the five proposals and narrowed the pool to three firms based on assessments of the
written proposals and established criteria. The three finalists were interviewed by the Council Committee
utilizing a consistent set of questions. The Committee then evaluated the finalists based on the established
assessment criteria.
The Council Committee ranked Slavin Management as the best qualified firm for the recruitment and selection
of a City Attorney. Key considerations included:
Respected principal with more than 30 years municipal recruiting experience. Comprehensive Colorado
network to support candidate outreach.
Demonstrated appreciation for the City’s unique environment and solid understanding of the community’s
culture. Most likely to identify qualified candidates who will be an excellent “fit” with the City.
Strong understanding of the City Attorney’s role and demonstrated knowledge of the recruiting
environment for Colorado and City Attorneys.
Committed to achieve the timeline without compromising the breadth and quality of qualified candidates.
Agenda Item 14
Item # 14 Page 2
Competitive fee which will not exceed $25,000 and commitment to work until a qualified candidate is
selected and accepts employment. Includes a two-year guarantee if the position is vacated, for any
reason.
As the highest ranking firm, Slavin Management Consultants is recommended as the executive search firm to
manage the City Attorney recruitment and selection process.
FINANCIAL / ECONOMIC IMPACTS
The cost to engage Slavin Management Consultants is firm and is fixed at $16,110 plus reasonable expenses
for a total estimated project cost of $24,970.50.
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RESOLUTION 2014-091
AUTHORIZING THE PURCHASING AGENT TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT WITH A SEARCH FIRM TO PARTICIPATE IN THE
RECRUITMENT AND SELECTION OF A CITY ATTORNEY
WHEREAS, on August 19, 2014, the City Council adopted Resolution 2014-076
appointing a Council Committee to screen search firm candidates and make recommendations to
the City Council regarding the search firm to be chosen and other matters related to the city
attorney recruitment and selection process; and
WHEREAS, the Purchasing department issued a request for proposals from search firms
for the performance of these professional services; and
WHEREAS, five proposals were received and reviewed by City staff and the Council
Committee; and
WHEREAS, in compliance with the City’s purchasing policies, interviews took place
with three search firms on September 16, 2014, and each firm was evaluated by the members of
the interview panel, which included members of the Council Committee; and
WHEREAS, each of the members of the Committee expressed his or her preference for
Slavin Management as the best qualified firm for recruitment and selection of a city attorney.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that the Purchasing Agent is hereby authorized to enter into a professional
services agreement for search services with Slavin Management and such services will be
performed at a cost not to exceed TWENTY-FIVE THOUSAND DOLLARS ($25,000).
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 7th
day of October, A.D. 2014.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk