HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 02/16/2016 - RESOLUTION 2016-016 ADOPTING THE RECOMMENDATIONS OAgenda Item 9
Item # 9 Page 1
AGENDA ITEM SUMMARY February 16, 2016
City Council
STAFF
Jill Stilwell, Cultural Services and Facilities Director
SUBJECT
Resolution 2016-016 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund
Grant Disbursements.
EXECUTIVE SUMMARY
The purpose of this item is to adopt the recommendations of the Cultural Resources Board to disburse Fort
Fund grants out of the Cultural Development and Programming and Tourism Programming Accounts for the
selected community and tourism events.
STAFF RECOMMENDATION
Staff recommends adoption of the Resolution.
BACKGROUND / DISCUSSION
The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s
Cultural Development and Programming Account and the Tourism Programming Account in accordance with
the provisions of Section 25-244 of the City Code, where 25% of the revenue from the lodging tax funds is
applied to the Cultural Development and Programming Account to support cultural events and 5% of revenue
from lodging tax is dedicated to the Tourism Programming Account to support tourism events and activities.
Local non-profit organizations may apply to Fort Fund for cultural and/or tourism event support. The City
Council appointed the Cultural Resources Board to review grant applications based on approved guidelines
and make recommendations for Fort Fund disbursements to City Council, pursuant to Ordinance No. 028,
1992 and Section 2-203 (3) of the City Code.
Fort Fund grants support events that enrich the cultural life of the community, promote local heritage and
diversity, provide opportunities for cultural participation, help define Fort Collins as a cultural center and tourist
destination, have wide appeal for a significant part of the community, and promote the general welfare of the
City’s inhabitants.
Fort Fund consists of a three-tiered funding system
Tier #1 was established as an annual programming tier for organizations whose primary purpose is to present
three or more public events annually. These groups may apply for funding from Tier #1 each April.
Tier #2 allows organizations to apply for funding of events. Applications for support from Tier #2 are accepted
each January and June.
The Cultural Innovation Tier #3 was established to further the goal of making Fort Collins a cultural center and
destination. The Cultural Innovation Tier #3 grants address a need for cultural activity in Fort Collins, that will
perpetuate the Tourism Account by generating overnight stays in local hotels, and/or develop new arts,
cultural, or heritage tourism activities that have the potential to impact Fort Collins’ cultural and economic
growth. Organizations may apply for funding from the Cultural Innovation Tier #3 each April.
Agenda Item 9
Item # 9 Page 2
January 2016 Funding Session
At its January 27, 2016 regular meeting, the Cultural Resources Board reviewed 17 Tier #2 applications, with
total requests equaling $65,500.
The following table summarizes the amount and sources of available funds in 2016:
FY 2016 AVAILABLE FUNDING
AMOUNT SOURCE
$261,084 FY 2016 Cultural Development and Programming Account (CDP)
$58,300 FY 2016 Tourism Programming Account (TP)
$100,275 Unspent Appropriations 2015 (CDP)
$58,990 Unanticipated Lodging Tax 2015 (CDP)
$8,070 Unspent Appropriations 2015 (TP)
$11,798 Unanticipated Lodging Tax 2015 (TP)
$498,517 Total Funding Available for 2016
FUNDS ALLOCATED TO January 2016 FUNDING SESSION
$63,052 Amount from Cultural Development and Programming Account (CDP)
$0 Amount from Tourism Programming Account (TP)
$63,052 Total amount allocated to January 2016 Session
13% % of Total FY2016 Funds allocated to January Session
The Cultural Resources Board scored each application using the Funding Criteria outlined in the Fort Fund
Guidelines (attached) and discussed each application at the January 27, 2016 meeting. The Board discussion
is outlined in the draft minutes (Attachment 2). The Board is recommending disbursement of $53,000 from the
City’s Cultural Development and Programming Account to 16 applicants as outlined in Exhibit A to the
Resolution. Of the total amount requested by applicants, 81% is being recommended for funding from
available funds.
The following table summarizes the utilization of funds from all sources.
Recommended Funding % of Total Category
$53,000 84% Cultural Development and Programming Account
$ 0 0% Tourism Account
$10,052 16% Unallocated
$63,052 100% Funds Allocated to January Session
The $10,052 of unallocated funds will be carried forward to the April 2016 funding session.
CITY FINANCIAL IMPACTS
The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s
Cultural Development and Programming Account and Tourism Programming Account in accordance with the
provisions of Section 25-244 of the City Code. This Resolution would distribute $53,000 from the Cultural
Development and Programming Account to local non-profit organizations, leaving $10,052 unallocated in this
funding session and available for the April 2016 funding session. Each grantee organization must provide
funds to match the grant amount. These funds were budgeted and appropriated in the 2016 budget. Lodging
tax is collected pursuant to Section 25-252 of the City Code.
Agenda Item 9
Item # 9 Page 3
BOARD / COMMISSION RECOMMENDATION
The Cultural Resources Board (CRB) is presenting these recommendations to City Council on public events
that should receive funding and the recommended grant amounts each event should receive from the available
Cultural Development and Programming Account and Tourism Programming Account revenues.
Exhibit A to Resolution 2016-016 presents the allocations recommended by the CRB to the City Council for
Tier #2.
ATTACHMENTS
1. Fort Fund Guidelines (PDF)
2. Cultural Resources Board minutes (draft), January 27, 2016 (PDF)
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Cultural Resources Board
Lincoln Center
417 W. Magnolia St
Fort Collins, CO 80521
970.221-6735
970.221-6373 – fax
.
CULTURAL RESOURCES BOARD MINUTES
Regular Meeting – Wednesday, January 27, 2016
5:00 p.m.
Lincoln Center, 419 W. Magnolia Street, Fort Collins, CO 80521
Council Liaison: Wade Troxell Staff Liaison: Jill Stilwell
Chairperson: Steven Sorenson Phone: 420-9212
A regular meeting of the Cultural Resources Board was held on Wednesday, January 27, 2016 at 5:00 p.m.
The following members were present:
Board Members present: Jesse Solomon, Tedi Cox, Will Flowers, Steven Sorensen,
Gregg Adams, Jane Folsom
Board Members absent: Jan Gilligan
Staff Members present: Jill Stilwell, Megan Kelley
Guests Present: Katy Schneider, Visit Fort Collins
I. Call to Order: 5:05 p.m. – Mr. Sorensen
II. Welcome new Board members
As the newly selected members of the Board, Gregg Adams and Jane Folsom were introduced and
greeted by current Board members and staff.
III. Introduction to iPads
Introduced and discussed the new iPads provided to the Board by an innovation grant.
IV. Consideration of agenda: no changes
V. Consideration and approval of the minutes from December 17, 2015.
Ms. Cox made a motion to accept the minutes as amended.
Mr. Sorensen seconded the motion.
The motion passed unanimously.
VI. Public input: none.
VII. Fort Fund - Discussion and funding recommendations:
Prior to reviewing and awarding grant monies to the Fort Fund Tier 2 applicants, the Board
discussed the eligibility and the quality of the applications and the available budget for this
session. The Board then reviewed 17 applications and developed their recommendations for
funding as outlined below and on the attached spreadsheet.
ATTACHMENT 2
ARCINDA: Drama Dance with Gamelan Music from the Javanese Palace
Culture
Location and Date: CSU; April 22, 2016
Amount Requested: $1,000 Amount Recommended: $500
CINCO DE MAYO OF NORTHERN COLORADO: Fort Collins Northern Colorado Cinco de
Mayo Festival 2016
Location and Date: Old Town Square and Walnut Street Corridor; May 7-8, 2016
Amount Requested: $5,000 Amount Recommended: $5,000
CITY OF FORT COLLINS RECREATIONAL DEPT.: Kites in the Park Festival
Location and Date: Spring Canyon Community Park; May 15, 2016
Amount Requested: $5,000 Amount Recommended: $5,000
CLASSICAL REVOLUTION – NORTHERN COLORADO: Melody of our Landscape –FoCo
Concerts for Families
Location and Date: CSU / Griffin Hall and First Presbyterian Church; June 10, 2016
Amount Requested: $4,000 Amount Recommended: $4,000
FEEDING Our Community Ourselves, INC.: FoCo Café’s Bike-In Music Festival at Shire CSA
Location and Date: Shire CSA; July 24, 2016
Amount Requested: $5,000 Amount Recommended: $5,000
FORT COLLINS MUSICIANS ASSOCIATION: FoCoMX (Fort Collins Music eXperiment ),
FoCoMA Peer Awards
Location and Date: Multiple Establishments in Old Town Fort Collins; April 22-23, 2016
Amount Requested: $5,000 Amount Recommended: $0
The Board discussed this application extensively, and although the Board believes the event has much
potential, they did not recommend the application for funding. The Board funded this event for the
last three years through Tier #3 at $10,000 each year. The Board felt that after providing significant
funding for the event, sending liaisons and other Board members to attend the event, and as the event
matured, that they had expected to see improvements around communication, planning, and
marketing. The Board asked staff to provide specific feedback directly to the applicant and hopes to
see their concerns addressed prior to recommending additional funding for this event at a future
funding session.
Geller Center: The Best Little Mardi Gras in Fort Collins
Location and Date: Hilton Fort Collins; March 4, 2016
Amount Requested: $2,000 Amount Recommended: $1,000
JUNIOR LEAGUE OF FORT COLLINS: 34th Annual Terrace and Garden Tour
Location and Date: Neighborhood surrounding E. Elizabeth and S. Stover; June 25, 2016
Amount Requested: $1,500 Amount Recommended: $1,500
NORTHERN COLORADO INTERTRIBAL POWWOW ASSOCIATION, INC.: 24TH Annual
Spring Contest Powwow and Indian Art Market
Location and Date: North Aztlan Community Center. ; April 16-17, 2016
Amount Requested: $5,000 Amount Recommended: $5,000
OPENSTAGE THEATRE AND COMPANY, INC.: The Great Gatsby – Openstage Theatre’s
Casino Night Fundraiser
Location and Date: The Lincoln Center; May 7, 2016
Amount Requested: $5,000 Amount Recommended: $2,000
OPERA FORT COLLINS: Afternoon Tea with a Diva
Location and Date: Fort Collins Country Club; April 17, 2016
Amount Requested: $1,500 Amount Recommended: $1,500
POUDRE LANDMARKS FOUNDATION. INC.: Time Travelers Ball: Equinox Adventures!
Location and Date: Community Creative Center; March 19, 2016
Amount Requested: $5,000 Amount Recommended: $5,000
POUDRE RIVER PUBLIC LIBRARY DISTRICT: Fort Collins Comic Con
Location and Date: Northside Aztlan Community Center; August 26-28, 2016
Amount Requested: $5,000 Amount Recommended: $5,000
ROCKY MOUNTAIN RAPTOR PROGRAM: A Second Chance at Freedom Gala Dinner and
Benefit Auction
Location and Date: Hilton Fort Collins; February 27, 2016
Amount Requested: $2,000 Amount Recommended: $2,000
SAVE THE POUDRE: 2016 Poudre RiverFest
Location and Date: Legacy and Lee Martinez Parks and along the Poudre River Trail; June 4, 2016
Amount Requested: $3,500 Amount Recommended: $3,500
SUSTAINABLE LIVING ASSOCIATION: Earth Day Fort Collins
Location and Date: Civic Center Park; April 23, 2016
Amount Requested: $5,000 Amount Recommended: $2,500
THE CENTER FOR FINE ART PHOTOGRAPHY: 2016 Solo Exhibitions (March-December)
Location and Date: The Center for Fine Art Photography; March - December, 2016
Amount Requested: $5,000 Amount Recommended: $4,500
Total Funding Requested by Applicants: $65,500
Total Funding Recommended for disbursement by CRB: $53,000
Total Unfunded Balance: $12,500
% of Requests Funded: 81%
Ms. Cox made a motion to submit these recommendations for Fort Fund disbursements to City
Council for their approval.
Mr. Flowers seconded the motion.
The motion passed unanimously.
VIII. Review 2015 Annual Report
The Board reviewed 2015 Annual Report.
Mr. Sorensen made a motion to submit the 2015 Annual Report.
Mr. Flowers seconded the motion.
The motion passed unanimously.
IX. Other Business:
The Board changed the February 25th meeting to 3:30 p.m.
Discussed marketing Fort Fund.
The Board also requested adding Fort Fund funding fundraisers to a
future agenda for discussion.
VIII. Adjournment: 7:37 p.m.
Respectfully submitted,
Megan Kelley
Administrative Clerk II
-1-
RESOLUTION 2016-016
OF THE COUNCIL OF THE CITY OF FORT COLLINS
ADOPTING THE RECOMMENDATIONS OF THE CULTURAL
RESOURCES BOARD REGARDING FORT FUND GRANT DISBURSEMENTS
WHEREAS, providers of lodging accommodations in the City are required by Section
25-252 of the City Code to pay three percent of all revenues derived from such lodging
accommodations to the City as a lodging tax; and
WHEREAS, pursuant to Section 25-244 of the City Code, twenty-five percent of those
revenues are reserved for cultural development and programming, and seventy-five percent of all
revenues received by the City from lodging tax are reserved for promotion of convention and
visitor activities; and
WHEREAS, pursuant to Section 25-244 of the City Code, the Community Cultural
Development and Programming Account was established for the purpose of funding cultural
development and programming activities, and the Tourism Programming Account was
established for the purpose of funding tourist-related special events; and
WHEREAS, the City disburses funds from the City's Cultural Development and
Programming Account and Tourism Programming Account in accordance with Section 25-244
of the City Code through its Fort Fund Program; and
WHEREAS, the City's Cultural Resources Board reviews applications from the
community for Fort Fund monies and makes recommendations to the City Council in accordance
with Section 2-203(3) of the City Code, and in accordance with the administrative guidelines for
the Fort Fund program (the "Fort Fund Guidelines"); and
WHEREAS, at its regular meeting on January 27, 2016, the Cultural Resources Board
recommended funding for various proposals as set forth on Exhibit "A", attached hereto and
incorporated herein by this reference (the “Recommended Distributions”), based upon the
criteria and considerations set forth in Section 2-203 of the City Code and the Fort Fund
Guidelines; and
WHEREAS, the proposals recommended by the Cultural Resources Board provide a
public benefit to the Fort Collins community by supporting cultural development and public
programming activities within the City that promote the use of public accommodations within
the City; and
WHEREAS, the City Council wishes to adopt the recommendations of the Cultural
Resources Board regarding Fort Fund grant disbursements.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
-2-
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That the City Council hereby finds that the distribution of funds through
the Fort Fund program consistent with the Recommended Distributions serves a public purpose
that benefits the community.
Section 3. That funds in the total amount of FIFTY THREE THOUSAND
DOLLARS ($53,000) in the City's Cultural Development and Programming Account are hereby
approved for distribution in accordance with the Recommended Distributions established by the
Cultural Resources Board as set forth on Exhibit "A".
Section 4. That funds in the total amount of TEN THOUSAND FIFTY TWO
DOLLARS ($10,052) in the City’s Cultural Development and Programming Account, budgeted
for the Fort Fund program January 2016 funding session, are hereby reserved for allocation
during the April 2016 funding session.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this
16th day of February, A.D. 2016.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk
EXHIBIT A
FORT FUND GRANT PROGRAM
JANUARY 2016
APPLICANT PROPOSED EVENT/DATE
FUNDING
REQUESTS
CULTURAL
DEVELOPMENT &
PROGRAMMING
TOURISM
PROGRAMMING
UNFUNDED
BALANCE
PERCENT OF
REQUEST
FUNDED
ARCINDA Drama Dance with Gamelan Music
Location: CSU April 22, 2016
This event showcases a highlight of Indonesia as a part of Asian culture and includes traditional music and dance $1,000 $500 $0 $500 50%
from the Javanese Palace during the Indoneisan monarchy and Dutch colonial times.
Cinco de Mayo of Northern Colorado FC Northern Colorado Cince de Mayo Festival 2016
Location: Old Town Square and Walnut Street Corridor May 7-8, 2016
The Northern Colorado Cinco de Mayo festival will feature continuous entertainment which will include Local and Traveling, bands, $5,000 $5,000 $0 $0 100%
Mariachis, Mexican Folklore Dance, Food Vendors, Business Venors, Non-Profit Booths, Community Speaker, Pinatats, KidZone area
City of Fort Collins Recreation Dept. Kites in the Park Festival
Location: Spring Canyon Community Park May 15, 2016
This is a free community event that caters to all ages and abilities in a carnival like festival. It allows the Recreation $5,000 $5,000 $0 $0 100%
Dept. to feature their beautiful community park and encourages residents to get outside and celebrate the outdoors.
Classical Revolution - Northern Colorado Melody of Our Landscape - FoCo Concerts for Families
Location: CSU Griffin Hall and First Presbyterian Church June 10, 2016; July 8, 2016; Sept. 18, 2016
The FCCMS is an organization of classically trained professional musicians dedicated to performing high-quality $4,000 $4,000 $0 $0 100%
music in non-traditional settings in an effort to make clasical music more approachable to audiences.
Feeding Our Community Ourselves, Inc. FoCo Café's Bike-In Music Festival at Shire CSA
Location: CSU Intramural Fields July 24, 2016
The Bike-In music festival combines favorites of our community - bikes, live music, local music, local food, and local beer. $5,000 $5,000 $0 $0 100%
Fort Collins Musicians Association FoCoMX 2016
Location: Old Town April 22-23, 2016
Festival-goers will be invited to enjoy live performances by Northern Colorado artists from a wide variety of diverse music $5,000 $0 $0 $5,000 0%
genres. FoCoMX will host over 200 Northern Colorado music acts to at over 20 Fort Collins venues and businesses.
Geller Center The Best Little Mardi Gras in Fort Collins
Location: Hilton Fort Collins March 4, 2016
The FCCMS is an organization of classically trained professional musicians dedicated to performing high-quality $2,000 $1,000 $0 $1,000 50%
music in non-traditional settings in an effort to make clasical music more approachable to audiences.
Junior League of Fort Collins 34th Annual Terrace and Garden Tour
Location: Neighborhood surrounding E. Elizabeth and S. Stover June 25, 2016
Garden Tour is Junior League's oldest and longest running fundraising event. In return to one of the many parts of Old Town, $1,500 $1,500 $0 $0 100%
Junior League will be having a "Block Party" complete with musicians.
CULTURAL RESOURCES BOARD
RECOMMEND DISTRIBUTIONS
Fort Fund Tier 2: Special Events Fund
1
APPLICANT PROPOSED EVENT/DATE
FUNDING
REQUESTS
CULTURAL
DEVELOPMENT &
PROGRAMMING
TOURISM
PROGRAMMING
UNFUNDED
BALANCE
PERCENT OF
REQUEST
FUNDED
CULTURAL RESOURCES BOARD
RECOMMEND DISTRIBUTIONS
N. Colorado Intertribal Powwow Assoc. 24th Annual Spring Contest Powwow and Indian Art Market
Location: Northside Aztlan Community Center April 16-17, 2016
The audience will experience a colorful celebration of the rich , yet humble diverse cultures of the Native American $5,000 $5,000 $0 $0 100%
people over a two day schedule of events.
Openstage Theatre & Company, Inc. The Great Gatsby - Openstage Theatre's Casino Night
Location: Griffin Hall, UCA September - November 2016
The Great Gatsby will be Openstage Theatre's 7th annual Casino Night Fundraiser. This event is an opportunity to invite our $5,000 $2,000 $0 $3,000 40%
friends and supporters to come together for an exceptional evening of making a difference and connecting to a community
Opera Fort Collins, Inc. Afternoon Tea with a Diva
Location: Fort Collins Country Club April 17, 2016
The 7th annual fundraising event Afternoon Tea with a Diva. Patrons will enjoy a unique afternoon: a full British tea with $1,500 $1,500 $0 $0 100%
musical performances.
Poudre Landmarks Foundation, Inc. Time Travelers Ball: Equinox Adventures!
Location: Community Creative Center March 19, 2016
The Spring Equinox is the ideal time travel. This event will ignite imaginations and provide a one of a kind event for history $5,000 $5,000 $0 $0 100%
and time travel enthusiasts.
Poudre River Public Library District Fort Collins Comic Con
Location: Northside Aztlan Community Center August 26-28, 2016
Fort Collins Comic Con's main goal is to encourage youth literacy through comic books and other pop-culture mediums. $5,000 $5,000 $0 $0 100%
Poudre River Public Library District's goal is to bring together geeks of all ages into an affordable family-friendly Con experience.
Rocky Mountain Raptor Program A 2nd Chance at Freedom Gala and Auction
Location: Hilton Fort Collins February 27, 2016
The evening includes a fun and elegrant dinner and a silent and live auction. It is an opportunity for staff, volunteers, $2,000 $2,000 $0 $0 100%
supporters and community members to gather together in celebration of the RMRP's mssion and accomplishments.
Save the Poudre: Poudre Waterkeeper 2016 Poudre RiverFest
Location: 2016 Poudre RiverFest June 4, 2016
The festivals purpose is to promote public education, ecological restoration and celbration of the city's iconic Cache La $3,500 $3,500 $0 $0 100%
Poudre River.
Sustainable Living Association Earth Day Fort Collins
Location: Civic Center Park April 23, 2016
The event kicks off with a Family Scavenger Hunt and features a combination of activities for the entire family, $5,000 $2,500 $0 $2,500 50%
including informational booths and displays, arts & crafts, live music, speakers, local food and a beer garden
The Center for Fine Art Photography 2016 Solo Exhibitions
Location: The Center for Fine Art Photography March - December 2016
The Center has two galleries dedicated to solo exhibitions. This gives many artists the opportunity to show their work $5,000 $4,500 $0 $500 90%
based on different themes along with the chance for shows to be able to explore an artists work in depth.
Total Funding Requested by Applicants $65,500
Total Funding Recommended for disbursement by CRB $53,000 $0
Total Unfunded Balance $12,500
2
APPLICANT PROPOSED EVENT/DATE
FUNDING
REQUESTS
CULTURAL
DEVELOPMENT &
PROGRAMMING
TOURISM
PROGRAMMING
UNFUNDED
BALANCE
PERCENT OF
REQUEST
FUNDED
CULTURAL RESOURCES BOARD
RECOMMEND DISTRIBUTIONS
% of Requested Amounts Funded 81%
Scores are based on application materials and Fort Fund's "Criteria for Funding."
3
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