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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 09/15/2015 - SECOND READING OF ORDINANCE NO. 108, 2015, AMENDINAgenda Item 4 Item # 4 Page 1 AGENDA ITEM SUMMARY September 15, 2015 City Council STAFF Kelly DiMartino, Assistant City Manager SUBJECT Second Reading of Ordinance No. 108, 2015, Amending Sections of the Code of the City of Fort Collins Pertaining to City Service Areas. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on September 1, 2015, updates Service Area definitions in City Code to reflect structural adjustments needed to clarify organization roles, and enhance efficiency and effectiveness of the City organization. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, September 1, 2015 (PDF) 2. Ordinance No. 108, 2015 (PDF) Agenda Item 16 Item # 16 Page 1 AGENDA ITEM SUMMARY September 1, 2015 City Council STAFF Kelly DiMartino, Assistant City Manager SUBJECT First Reading of Ordinance No. 108, 2015, Amending Sections of the Code of the City of Fort Collins Pertaining to City Service Areas. EXECUTIVE SUMMARY The purpose of this item is to update Service Area definitions in City Code to reflect structural adjustments needed to clarify organization roles, and enhance efficiency and effectiveness of the City organization. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The City Manager and executive leadership team continue to examine and propose ways to enhance the efficiency and effectiveness of the City organization. This Ordinance proposes changes to City Code to align Service Area definitions and associated functions with a desired internal organizational structure. It also adjusts Division titles to more clearly articulate the functions of these Offices. These changes impact existing service area definitions, which require corresponding changes to provisions of the City Code. Proposed changes include:  Article V of the City Code defines Administrative Organization Divisions to include Division 2- Executive, Legislative and Judicial Offices. This Ordinance changes the name of Division 2 to "Executive, Legal and Judicial Offices"  Naming the Office of the City Attorney and corresponding services as "Legal”  Naming the Municipal Court and corresponding services as "Judicial". Additionally, the Ordinance revises Service Area definitions. It removes management information (Information technology) and legislative services from the Community Services (Sec. 2-502) service area. Information technology services are added to the Employee & Communication Services (Sec. 2-505) service area and the service area title is renamed to "Information and Employee Services". These changes consolidate internally facing services within one service area. Finally, the Ordinance adds language to the Financial Services service area provision to make it consistent with language found in other service area descriptions. The proposed Ordinance does not change the number of service areas and the basic organization structure remains the same. ATTACHMENT 1 - 1 - ORDINANCE NO. 108, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS AMENDING SECTIONS OF THE CODE OF THE CITY OF FORT COLLINS PERTAINING TO CITY SERVICE AREAS WHEREAS, Article IV, Section 2 of the of the City Charter provides that the administrative branch of the City government shall be composed of the offices, service areas and agencies established by ordinance upon report and recommendation of the City Manager; and WHEREAS, Article XIII of the City Charter defines “service area” as a major city administrative unit designated as a service area by the City Council by ordinance; and WHEREAS, Article V of Chapter 2 of the City Code describes the administrative organization of the City, including service areas and offices established by the City Council pursuant to recommendations of the City Manager; and WHEREAS, the City Manager and his executive leadership team continue to examine and consider ways to enhance the efficiency and effectiveness of the City organization; and WHEREAS, portions of Article V of Chapter 2 need to be amended to reflect the proposed new administrative organization of the City government; and WHEREAS, such changes will result in the restructuring of two existing service areas; and WHEREAS, the City Manager has recommended that the title of Division 2 of Article 5 be changed to refer to “legal” instead of “legislative” and to change titles of offices described in in Division 2 of Article V to identify the functions of such offices; and WHEREAS, additional revisions are necessary to edit and create consistency in existing language ; and WHEREAS, the City Council believes that the organizational changes recommended by the City Manager are in the best interests of the City and will further enhance the efficiency and effectiveness of City operations. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the title of Division 2, Article V, Chapter 2 of the Code of the City of Fort Collins is hereby amended to read as follows: Division 2 - Executive, Legal and Judicial Offices - 2 - Section 2. That the titles of offices described in Division 2, Article 5, Chapter 2 of the Code of City of Fort Collins in Sections 2-491, 2-492, and 2-493 are hereby amended to read as follows: Sec. 2-491. Executive - Office of the city manager; duties of the city manager. Sec. 2-492. Legal - Office of the city attorney; duties of the city attorney. Sec. 2-493. Judicial - Municipal court; duties of the municipal judge. Section 3. That Section 2-501 of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 2-501. - Financial services; duties of director. Financial Services is hereby created. Financial Services shall be in the charge of a Chief Financial Officer who shall be directly responsible to the City Manager for the functions and duties of the Financial Officer as provided in Article V, Part III, Section 22 of the Charter, and who shall have control and supervision over such agencies, service units, departments, offices or persons as may be deemed appropriate by the City Manager. Section 4. That Section 2-502 of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 2-502. - Community and operations services. Community and Operations Services is hereby created. Community and Operations Services shall be in the charge of a Director who shall be directly responsible to the City Manager for the functions and duties necessary to provide cultural, parks, natural areas, and recreation services, operations services and who shall have control and supervision over such agencies, service units, departments, offices or persons as may be deemed appropriate by the City Manager. Section 5. That Section 2-504 of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 2-504. - Utility services; duties of director. Utility Services shall be and is hereby created. Utility Services shall be in the charge of a Director who shall be directly responsible to the City Manager for the functions and duties of Utility Services, including, without a limitation, the functions and duties necessary to provide for the design, construction, reconstruction, addition, repair, replacement, operation and maintenance of the City's electric, water, wastewater and stormwater utility services, and who shall have control and supervision over such agencies, service units, departments, divisions, offices or persons assigned by the City Manager. - 3 - Section 6. That Section 2-505 of the Code of the City of Fort Collins is hereby amended to read as follows: Sec. 2-505. – Information and employee services. Information and Employee Services is hereby created. Information and Employee Services shall be in the charge of a Director who shall be directly responsible to the City Manager for the functions and duties necessary to provide communications, management information and human resources services to the City, and who shall have control and supervision over such agencies, service units, departments, offices or persons as may be deemed appropriate by the City Manager. Introduced, considered favorably on first reading, and ordered published this 1st day of September, A.D. 2015, and to be presented for final passage on the 15th day of September, A.D. 2015. __________________________________ Mayor ATTEST: _____________________________ City Clerk Passed and adopted on final reading on this 15th day of September, A.D. 2015. __________________________________ Mayor ATTEST: _____________________________ City Clerk