HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 02/21/2017 - RESOLUTION 2017-019 APPROVING FORT FUND GRANT DISBAgenda Item 17
Item # 17 Page 1
AGENDA ITEM SUMMARY February 21, 2017
City Council
STAFF
Cheryl Donaldson, Museum Director
SUBJECT
Resolution 2017-019 Approving Fort Fund Grant Disbursements.
EXECUTIVE SUMMARY
The purpose of this item is to approve Fort Fund grants from the Cultural Development and Programming and
Tourism Programming Accounts for the selected community and tourism events, based upon the
recommendations of the Cultural Resources Board.
STAFF RECOMMENDATION
Staff recommends adoption of the Resolution.
BACKGROUND / DISCUSSION
The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s
Cultural Development and Programming Account and the Tourism Programming Account in accordance with
the provisions of Section 25-244 of the City Code, where 25% of the revenue from the lodging tax funds is
applied to the Cultural Development and Programming Account to support cultural events and 75% of revenue
from lodging tax is dedicated to the Tourism Programming Account to support tourism events and activities.
Local non-profit organizations may apply to Fort Fund for cultural and/or tourism event support. The City
Council appointed the Cultural Resources Board to review grant applications based on approved guidelines
and make recommendations for Fort Fund disbursements to City Council, pursuant to Ordinance No. 028,
1992 and Section 2-203 (3) of the City Code.
Fort Fund grants support events that enrich the cultural life of the community, promote local heritage and
diversity, provide opportunities for cultural participation, help define Fort Collins as a cultural center and tourist
destination, have wide appeal for a significant part of the community, and promote the general welfare of the
City’s inhabitants.
Fort Fund consists of a three-tiered funding system
Tier #1 was established as an annual programming tier for organizations whose primary purpose is to present
three or more public events annually. These groups may apply for funding from Tier #1 each April.
Tier #2 allows organizations to apply for funding of events. Applications for support from Tier #2 are accepted
each January and June.
The Cultural Innovation Tier #3 was established to further the goal of making Fort Collins a cultural center and
destination. The Cultural Innovation Tier #3 grants address a need for cultural activity in Fort Collins, that will
perpetuate the Tourism Account by generating overnight stays in local hotels, and/or develop new arts,
cultural, or heritage tourism activities that have the potential to impact Fort Collins’ cultural and economic
growth. Organizations may apply for funding from the Cultural Innovation Tier #3 each April.
Agenda Item 17
Item # 17 Page 2
January 2017 Funding Session
At its February 1, 2017 regular meeting, the Cultural Resources Board reviewed 17 Tier #2 applications, with
total requests equaling $72,850.
The following table summarizes the amount and sources of available funds in 2017:
FY 2016 AVAILABLE FUNDING
AMOUNT SOURCE
$235,570 FY 2017 Cultural Development and Programming Account (CDP)
$64,130 FY 2017 Tourism Programming Account (TP)
$147,626 Unspent Appropriations 2016 (CDP)
$71,952 Unanticipated Lodging Tax 2016 (CDP)
$170 Unspent Appropriations 2016 (TP)
$14,39 Unanticipated Lodging Tax 2016 (TP)
$533,838 Total Funding Available for 2017
FUNDS ALLOCATED TO January 2017 FUNDING SESSION
$87,840 Amount from Cultural Development and Programming Account (CDP)
$0 Amount from Tourism Programming Account (TP)
$87,840 Total amount allocated to January 2017 Session
26% % of Total FY2017 Funds allocated to April Session
The Cultural Resources Board scored each application using the Funding Criteria outlined in the Fort Fund
Guidelines (attached) and discussed each application at the February 1, 2017 meeting. The Board discussion
is outlined in the draft minutes (Attachment 2). The Board is recommending disbursement of $64,850 from the
City’s Cultural Development and Programming Account to 17 applicants as outlined in Exhibit A to the
Resolution. Of the total amount requested by applicants, 88% is being recommended for funding from
available funds.
The following table summarizes the utilization of funds from all sources.
Recommended Funding % of Total Category
$64,850 74% Cultural Development and Programming Account
$ 0 0% Tourism Account
$22,990 26% Unallocated
$87,840 100% Funds Allocated to January Session
The $22,990 of unallocated funds will be carried forward to the April 2017 funding session.
CITY FINANCIAL IMPACTS
The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s
Cultural Development and Programming Account and Tourism Programming Account in accordance with the
provisions of Section 25-244 of the City Code. This Resolution would distribute $64,850 from the Cultural
Development and Programming Account to local non-profit organizations, leaving $22,990 unallocated in this
funding session and available for the April 2017 funding session. Each grantee organization must provide
funds to match the grant amount. These funds were budgeted and appropriated in the 2017 budget. Lodging
tax is collected pursuant to Section 25-252 of the City Code.
Agenda Item 17
Item # 17 Page 3
BOARD / COMMISSION RECOMMENDATION
The Cultural Resources Board (CRB) is presenting these recommendations to City Council on public events
that should receive funding and the recommended grant amounts each event should receive from the available
Cultural Development and Programming Account and Tourism Programming Account revenues.
Exhibit A to Resolution 2017-019 presents the allocations recommended by the CRB to the City Council for
Tier #2.
ATTACHMENTS
1. Fort Fund Guidelines (PDF)
2. Cultural Resources Board minutes, February 1, 2017 (draft) (PDF)
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Cultural Resources Board
Lincoln Center
417 W. Magnolia St
Fort Collins, CO 80521
970.221-6735
970.221-6373 – fax
.
CULTURAL RESOURCES BOARD MINUTES
Regular Meeting – Wednesday, February 1, 2017
5:00 p.m.
Lincoln Center, 419 W. Magnolia Street, Fort Collins, CO 80521
Council Liaison: Wade Troxell Staff Liaison: Cheryl Donaldson
Chairperson: Steven Sorenson Phone:420-9212
Vice Chairperson: Will Flowers
A regular meeting of the Cultural Resources Board was held on Wednesday, February 1, 2017 at 5:00 p.m.
The following members were present:
Board Members present: Jesse Solomon, Tedi Cox, Will Flowers, Steven Sorensen,
Gregg Adams, Jane Folsom, Vicki Fogel Mykles
Board Members absent:
Staff Members present: Cheryl Donaldson, Megan Kelley
Guests Present: Katy Schneider, Visit Fort Collins
I. Call to Order: 5:00 p.m. – Mr. Sorensen
II. Welcome new Board member
As the newly selected member of the Board, Vicki Fogel Mykles was introduced and greeted by
current Board members and staff.
III. Wendy Williams Discuss CSD Position
Ms. Williams informed and updated the Board on their efforts to getting a new Cultural Services
Director, and the next steps that they are currently taking.
IV. Consideration of agenda: no changes
V. Consideration and approval of the minutes from December 15, 2016.
Mr. Flowers made a motion to accept the minutes as amended.
Mr. Solomon seconded the motion.
The motion passed unanimously.
VI. Public input: none.
VII. Fort Fund - Discussion and funding recommendations:
Prior to reviewing and awarding grant monies to the Fort Fund Tier 2 applicants, the Board
discussed the eligibility and the quality of the applications and the available budget for this
session. The Board then reviewed 17 applications and developed their recommendations for
funding as outlined below and on the attached spreadsheet.
ATTACHMENT 2
ARCINDA: Javanese Gamelan, Fiddler and Dance
Location and Date: CSU; April 28, 2017
Amount Requested: $850 Amount Recommended: $600
BAS BLEU THEATRE COMPANY: The Mythology, Science and Mystery and Dirt
Location and Date: Bas Bleu Theatre Company; Sept. 2017, March/April 2018
Amount Requested: $5,000 Amount Recommended: $5,000
CINCO DE MAYO OF NORTHERN COLORADO: Fort Collins Northern Colorado Cinco de
Mayo Festival 2017
Location and Date: Old Town Square and Walnut Street Corridor; May 5-6, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
CITY OF FORT COLLINS RECREATIONAL DEPT.: Kites in the Park Festival
Location and Date: Spring Canyon Community Park; May 21, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
DOWNTOWN BUSINESS ASSOCIATION: St. Patrick’s Day Parade
Location and Date: Downtown Fort Collins; March 11, 2017
Amount Requested: $5000 Amount Recommended: $2,000
JUNIOR LEAGUE OF FORT COLLINS: 35th Annual Terrace and Garden Tour
Location and Date: Neighborhood surrounding E. Elizabeth and S. Stover; June 24, 2017
Amount Requested: $2,000 Amount Recommended: $2,000
LINCOLN CENTER SUPPORT LEAGUE: Children’s Summer Series
Location and Date: Lincoln Center; Wednesday in June and July, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
NATIONAL ASSOCIATION OF INTERPRETATION: 2017 Poudre RiverFest
Location and Date: Legacy Park, Lee Martinez Park, and along Poudre River; June 3, 2017
Amount Requested: $5,000 Amount Recommended: $3,750
NORTHERN COLORADO INTERTRIBAL POWWOW ASSOCIATION, INC.: 25TH Annual
Spring Contest Powwow and Indian Art Market
Location and Date: North Aztlan Community Center. ; April 8-9, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
OPENSTAGE THEATRE AND COMPANY, INC.: 1950’s Havana Heat – Openstage Theatre’s
Casino Night Fundraiser
Location and Date: The Lincoln Center; May 6, 2017
Amount Requested: $5,000 Amount Recommended: $2,000
OPERA FORT COLLINS: 2017 Performance-based Fund Raising Events
Location and Date: Fort Collins Country Club, CSU Lory Student Center; April 23, 2017; September
24, 2017; December 1, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
POUDRE LANDMARKS FOUNDATION. INC.: Time Travelers Ball: April Fools!
Location and Date: Agave Room, Rio Grande Restaurant; April 1, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
POUDRE RIVER PUBLIC LIBRARY DISTRICT: Fort Collins Comic Con
Location and Date: Northside Aztlan Community Center; August 26-27, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
PUBLIC RADIO FOR THE FRONT RANGE (dba KRFC FM): KRFC 14TH Annual Birthday
Bash
Location and Date: Agave Room, Rio Grande Restaurant; March 24, 2017
Amount Requested: $3,000 Amount Recommended: $2,500
ROCKY MOUNTAIN RAPTOR PROGRAM: A Second Chance at Freedom Gala Dinner and
Benefit Auction
Location and Date: Hilton Fort Collins; February 25, 2017
Amount Requested: $2,000 Amount Recommended: $2,000
SUSTAINABLE LIVING ASSOCIATION: Earth Day Fort Collins
Location and Date: Civic Center Park; April 22, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
THE CENTER FOR FINE ART PHOTOGRAPHY: 2017 Solo Exhibitions (March-December)
Location and Date: The Center for Fine Art Photography; March - December, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
Total Funding Requested by Applicants: $72,850
Total Funding Recommended for disbursement by CRB: $64,850
Total Unfunded Balance: $8,000
% of Requests Funded: 89%
Mr. Adams made a motion to submit these recommendations for Fort Fund disbursements to
City Council for their approval.
Ms. Folsom seconded the motion.
The motion passed unanimously
VIII. Other Business:
Mr. Sorensen discussed the Board retreat and the Board came to the conclusion that is should
be sometime in May.
Mr. Sorensen also discussed the efforts of the Marketing sub-committee.
Ms. Folsom will reach out to Cable 14 to combine efforts with Fort Fund and CRB.
The Board discussed funding fundraisers, and putting this topic on the Board Retreat’s agenda.
Ms. Schneider contributed flyers and updates on Visit Fort Collins.
The Board voted for a Chairperson and Vice-Chair. The Board voted unanimously to reappoint
Mr. Sorensen as the Chairperson and Mr. Flowers as the Vice-Chair.
VIII. Adjournment: 7:27 p.m.
Respectfully submitted,
Megan Kelley
Administrative Clerk II
-1-
RESOLUTION 2017-019
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING FORT FUND GRANT DISBURSEMENTS
WHEREAS, providers of lodging accommodations in the City are required by Section
25-252 of the City Code to pay three percent of all revenues derived from such lodging
accommodations to the City as a lodging tax; and
WHEREAS, pursuant to Section 25-244 of the City Code, twenty-five percent of those
revenues are reserved for cultural development and programming, and seventy-five percent of all
revenues received by the City from lodging tax are reserved for promotion of convention and
visitor activities; and
WHEREAS, pursuant to Section 25-244 of the City Code, the Community Cultural
Development and Programming Account was established for the purpose of funding cultural
development and programming activities, and the Tourism Programming Account was
established for the purpose of funding tourist-related special events; and
WHEREAS, the City disburses funds from the City's Cultural Development and
Programming Account and Tourism Programming Account in accordance with Section 25-244
of the City Code through its Fort Fund Program; and
WHEREAS, the City's Cultural Resources Board reviews applications from the
community for Fort Fund monies and makes recommendations to the City Council in accordance
with Section 2-203(3) of the City Code, and in accordance with the administrative guidelines for
the Fort Fund program (the "Fort Fund Guidelines"); and
WHEREAS, at its regular meeting on February 1, 2017, the Cultural Resources Board
recommended funding for various proposals based on the criteria and considerations set forth in
Section 2-203 of the City Code and the Fort Fund Guidelines; and
WHEREAS, the use of lodging tax revenues will provide a public benefit to the Fort
Collins community by supporting cultural development and public programming activities within
the City that promote the use of public accommodations within the City; and
WHEREAS, the City Council wishes to approve Fort Fund grant disbursements as set
forth on Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
-2-
Section 2. That funds in the total amount of SIXTY FOUR THOUSAND EIGHT
HUNDRED FIFTY DOLLARS ($64,850) in the City's Cultural Development and Programming
Account are hereby approved for distribution set forth on Exhibit "A".
Section 3. That funds in the total amount of EIGHT THOUSAND DOLLARS
($8,000) in the City’s Cultural Development and Programming Account, budgeted for the Fort
Fund program January 2017 funding session, are hereby reserved for allocation during the April
2017 funding session.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this
21st day of February, A.D. 2017.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk
FORT FUND GRANT PROGRAM
JANUARY 2017
EXHIBIT A
APPLICANT PROPOSED EVENT/DATE
FUNDING
REQUESTS
CULTURAL
DEVELOPMENT &
PROGRAMMING
TOURISM
PROGRAMMING
UNFUNDED
BALANCE
PERCENT OF
REQUEST
FUNDED
ARCINDA Javanese Gamelan, Fiddler and Dance
Location: CSU April 28, 2017
This event showcases a highlight of Indonesia as a part of Asian culture and includes traditional music and dance $850 $600 $0 $250 71%
from the Javanese Palace during the Indoneisan monarchy and Dutch colonial times.
Bas Bleu Theatre Company The Mythology, Science and Myster of Dirt
Location: Bas Bleu Theatre Company Sept. 2017, March/April 2018
A week-long "Movement and Myth" in-school residency in Fall 2017 will be followed by schools tour of a new play in $5,000 $5,000 $0 $0 100%
Spring 2018.
Cinco de Mayo of Northern Colorado FC Northern Colorado Cince de Mayo Festival 2017
Location: Old Town Square and Walnut Street Corridor May 5-6, 2017
The Northern Colorado Cinco de Mayo festival will feature continuous entertainment which will include Local and Traveling, bands, $5,000 $5,000 $0 $0 100%
Mariachis, Mexican Folklore Dance, Food Vendors, Business Venors, Non-Profit Booths, Community Speaker, Pinatats, KidZone area
City of Fort Collins Recreation Dept. Kites in the Park Festival
Location: Spring Canyon Community Park May 21, 2017
This is a free community event that caters to all ages and abilities in a carnival like festival. It allows the Recreation $5,000 $5,000 $0 $0 100%
Dept. to feature their beautiful community park and encourages residents to get outside and celebrate the outdoors.
Downtown Business Association St. Patrick's Day Parade
Location: Downtown Fort Collins March 11, 2017
The Downtown St. Patrick's Day Parade is a three-decades-running community celebration that winds along the streets of $5,000 $2,000 $0 $3,000 40%
historic downtown Ft. Collins.
Junior League of Fort Collins 35th Annual Terrace and Garden Tour
Location: Country Club Area - Nedrah Acres June 25, 2017
Garden Tour is Junior League's oldest and longest running fundraising event. In return to one of the many parts of Old Town, $2,000 $2,000 $0 $0 100%
Junior League will be having a "Block Party" complete with musicians.
Lincoln Center Support League Children's Summer Series
Location: Old Town Wednesday's in June and July 2017
The Children's Summer Series is highly engaging program specifically curated to excite, enlighten and educate young $5,000 $5,000 $0 $0 100%
people in our community. The series encompasses five one-hour live performances on the Lincoln Center front lawn.
National Association for Interpretation 2017 Poudre RiverFest
Location: Legacy Park, Lee Martinez Park, along Poudre River June 3, 2017
The purpose of the Poudre RiverFest is to promote public education, ecological restoration and celebration of the city's $5,000 $3,750 $0 $1,250 75%
iconic Cache La Poudre River.
N. Colorado Intertribal Powwow Assoc. 25th Annual Spring Contest Powwow and Indian Art Market
Location: Northside Aztlan Community Center April 8-9, 2017
The audience will experience a colorful celebration of the rich , yet humble diverse cultures of the Native American $5,000 $5,000 $0 $0 100%
people over a two day schedule of events.
APPROVED FUNDING
Fort Fund Tier 2: Special Events Fund
APPLICANT PROPOSED EVENT/DATE
FUNDING
REQUESTS
CULTURAL
DEVELOPMENT &
PROGRAMMING
TOURISM
PROGRAMMING
UNFUNDED
BALANCE
PERCENT OF
REQUEST
FUNDED
APPROVED FUNDING
Openstage Theatre & Company, Inc. Casino Night, 1950's Havana Heat
Location: Lincoln Center April 23; Sept. 24; Dec. 1, 2017
The Great Gatsby will be Openstage Theatre's 7th annual Casino Night Fundraiser. This event is an opportunity to invite our $5,000 $2,000 $0 $3,000 40%
friends and supporters to come together for an exceptional evening of making a difference and connecting to a community
Opera Fort Collins, Inc. Performance-based fund raising events
Location: Fort Collins Country Club April 17, 2016
The 8th annual fundraising event Afternoon Tea with a Diva. Patrons will enjoy a unique afternoon: a full British tea with $5,000 $5,000 $0 $0 100%
musical performances.
Poudre Landmarks Foundation, Inc. Time Travelers Ball: April Fools!
Location: Agave Room, Rio Grande Restaurant April 1, 2017
The Spring Equinox is the ideal time travel. This event will ignite imaginations and provide a one of a kind event for history $5,000 $5,000 $0 $0 100%
and time travel enthusiasts.
Poudre River Public Library District Fort Collins Comic Con 2017
Location: Northside Aztlan Community Center August 26-27, 2017
Fort Collins Comic Con's main goal is to encourage youth literacy through comic books and other pop-culture mediums. $5,000 $5,000 $0 $0 100%
Poudre River Public Library District's goal is to bring together geeks of all ages into an affordable family-friendly Con experience.
Public Radio for the Front Range KRFC's Birthday Bash
Location: Agave Room March 24, 2017
KRFC's Birthday Bash is a big, dance-your-butt-off party, celebration community radio, local music, and KRFC's listeners. $3,000 $2,500 $0 $500 83%
Rocky Mountain Raptor Program A 2nd Chance at Freedom Gala and Auction
Location: Hilton Fort Collins February 25, 2017
The evening includes a fun and elegrant dinner and a silent and live auction. It is an opportunity for staff, volunteers, $2,000 $2,000 $0 $0 100%
supporters and community members to gather together in celebration of the RMRP's mssion and accomplishments.
Sustainable Living Association Earth Day Fort Collins 2017
Location: Civic Center Park April 22, 2017
The event kicks off with a Family Scavenger Hunt and features a combination of activities for the entire family, $5,000 $5,000 $0 $0 100%
including informational booths and displays, arts & crafts, live music, speakers, local food and a beer garden
The Center for Fine Art Photography 2017 Solo Exhibitions
Location: The Center for Fine Art Photography March - December 2017
The Center has two galleries dedicated to solo exhibitions. This gives many artists the opportunity to show their work $5,000 $5,000 $0 $0 100%
based on different themes along with the chance for shows to be able to explore an artists work in depth.
Total Funding Requested by Applicants $72,850
Total Funding Recommended for disbursement by CRB $64,850 $0
Total Unfunded Balance $8,000
% of Requested Amounts Funded 89%
Scores are based on application materials and Fort Fund's "Criteria for Funding."
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