HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/27/2016 - REVIEW OF THE 2017-18 RECOMMENDED BUDGET #2DATE:
STAFF:
September 27, 2016
Darin Atteberry, City Manager
Mike Beckstead, Chief Financial Officer
Lawrence Pollack, Budget Director
WORK SESSION ITEM
City Council
SUBJECT FOR DISCUSSION
Review of the 2017-18 Recommended Budget #2.
EXECUTIVE SUMMARY
The purpose of this work session is to review the City Manager’s 2017-2018 Recommended Budget that was
delivered to City Council and the City Clerk on September 1, 2016 pursuant to provisions of Article V, Section 2 of
the City Charter. In September and October the City Council will have a series of Work Sessions to discuss the
City Manager’s Recommended Budget and conduct two Public Hearings to gather input from the community as
outlined in the table below.
The Recommended Budget is aligned with the City’s Strategic Plan, the Council Work Plan and Community
Priorities and was put together based on input from Citizens, Staff and the City’s Executive Leadership team.
Through enhanced community outreach citizens have had more opportunity this year than ever before to provide
input on the specific Offers (budget requests) under consideration.
At the September 27, 2016 Work Session, staff will present a summary overview of three strategic Outcomes
areas:
Safe Community
Transportation
Culture and Recreation
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
1. What clarifying questions does City Council have on the three Outcomes being presented?
2. What follow-up items are there on budget issues related to those three Outcomes?
BACKGROUND / DISCUSSION
The 2017-2018 Budget process began following the City Council Work Session on March 22, 2016 where the
City’s 2016 Strategic Plan was reviewed. Since then, staff has done significant work which has led to the City
Manager’s 2017-2018 Recommended Budget. This was the seventh budget cycle where the City used a process
called Budgeting for Outcomes (BFO) which included the following major steps:
• City staff developed about 450 Offers (budget requests) which were submitted to one of the City’s seven
key Strategic Outcomes
• One BFO Team per Outcome was created; each one was comprised of 7 staff members and 2 citizen
volunteers. The BFO teams reviewed Offers and negotiated with Sellers to improve their Offers.
Ongoing Offers were given a significant level of scrutiny that included a financial comparison between
budget cycles. BFO Teams evaluated and priority ranked all Offers using a number of inputs including:
September 27, 2016 Page 2
Linkage to the City’s 2016 Strategic Plan
Performance Measures
Citizen input
Organizational efficiencies and improvements
• Significant public outreach was conducted to gather citizen feedback from a broad demographic of our
community. During a 3 month period 8 citizen feedback events were conducted, as well as a mobile
booth, which touched more than 250 people with nearly half of them providing feedback forms. Nearly
100 other people provided feedback electronically using our new online tool; A Balancing Act. All data
was then shared with the Budget Lead Team (the BLT is comprised of the City Manager and his
executive staff) to assist with their evaluation of Offers.
• The prioritized list of funding recommendations from the BFO Teams were then reviewed by the City
Manager and the Budget Lead Team (BLT). The BLT deliberated using the same criteria as the BFO
Teams, but they looked across all seven Outcomes to make adjustments, as necessary.
• The City Manager finalized the Recommended Budget and submitted it to City Council on September 1,
2016
City Council Budget Meetings
The City Council has a series of work sessions scheduled in September and October to discuss the proposed
2017-2018 Budget. These work sessions will include staff presentations regarding specific Outcomes, followed
by an opportunity for questions and discussion. The final work session will also include City Council discussion
regarding overall priorities, policy issues and guidance on what changes Council wants included in First Reading
of the 2017-18 Biennial Budget.
The remaining key dates for City Council discussions and Public Hearings are as follows:
Meeting Date Topic
September 27, 2016 Work Session #2 Presentation, Questions and Discussion:
1. Safe Community
2. Transportation
3. Culture and Recreation
October 4, 2016 Regular Meeting Budget Public Hearing #2
October 11, 2016 Work Session #3 Presentation, Questions and Discussion
4. Neighborhood Livability
5. Social Health
6. General Discussion - Final Council Direction
November 1, 2016 Regular Meeting First Reading of the 2017-18 Biennial Budget and
the 2017 Appropriation Ordinance
November 15, 2016 City Council Meeting Second Reading of the 2017-18 Biennial Budget
and the 2017 Appropriation Ordinance
ATTACHMENTS
1. Powerpoint presentation (PDF)
1
2017-2018 Budget Review
City Council Work Session – September 27, 2016
Attachment #1
2016 Council Budget Meetings
September 13th
Work Session • Environmental Health
• Economic Health
• High Performing Government
September 27th
Work Session • Safe Community
• Transportation
• Culture and Recreation
September 20th
Council Meeting • Budget Public Hearing
October 4th
Council Meeting • Budget Public Hearing
October 11th
Work Session • Neighborhood Livability and Social Health
• General Discussion – Final Council Direction
November 1st
Council Meeting • First Reading
November 15th
Council Meeting • Second Reading
Completed
Capital Projects
• A map of the capital projects included in the 2017-2018 City
Manager’s Recommended Budget has been produced
• It is located online at http://www.fcgov.com/citymanager/budget.php
along with a list of the specific capital projects
• Some Offers will require public vetting and prioritization to determine
what specifically will be done and where
• Bike infrastructure projects
• Pedestrian sidewalk improvements
• Nature in the City
• Water and Wastewater Utility master plan projects
4
5
Safe Community – Funding Sources
(Police, Fire, Stormwater)
Total Funding: 2017 - $92.9M | 2018 - $90.4M
2017
2018 2018
2017
2018
2017
GENERAL FUND
OTHER FUNDS
6
Safe Community – Outcome Overview
• A safe and healthy community includes:
Ø A safe city in which to live, work, learn, and play
Ø Proactive and skilled police and fire services
Ø Safe, reliable and best practice floodplain management
Ø An active emergency management system focused on prevention,
preparedness and recovery with key partnerships in place to effectively
respond to emergency situations
7
Safe Community – Strategic Objectives
5.1 - Improve community involvement, education and regional partnerships to make our
community safer and stronger.
5.2 - Enhance our Police Services capability to foster public trust and create a safer
community.
5.3 - Partner with Poudre Fire Authority to provide high-quality fire and emergency services.
5.4 - Develop and implement emergency preparation and resiliency plans in collaboration
with other regional efforts.
5.5 - Protect life and property with natural and attractive flood mitigation facilities.
5.6 - Optimize the use of data and technology to improve service and protect mission critical
infrastructure.
8
Safe Community
Offer Linkage to Strategic Objectives
5.1 – Improve community involvement, education and regional partnerships to
make our community safer and stronger
29.2 Police Regional CRISP Project
29.6 Regional Crime Lab Operating Costs
29.8 Police Office of the Chief & Administration
29.13 Police Juvenile Transport Contract
29.14 North Range Behavioral Health Contract
29.40 FC911 Dispatchers 1.0 FTE (PFA)
31.2 Police Campus West Substation
52.3 Office of Emergency Management
85.1 West Nile Virus Management Program (ENV)
9
Safe Community
Offer Linkage to Strategic Objectives
5.2 - Enhance our Police Services capability to foster public trust and create a
safer community
29.12 Patrol Division Specialized Units
29.16 Police Body Camera and Taser Program
29.29 Police Patrol Resources for a Growing Community 9.0 FTE
29.33 Criminal Investigations Division Detective 1.0 FTE
29.36 Proposed Police Training Facility
29.37 Existing Range Safety Repairs
29.44 Police Services Technician - Records Release 1.0 FTE
29.45 Police Services Technician - Support 1.0 FTE
29.47 Police Transcription Service
29.48 Police Property & Evidence Technician 1.0 FTE
Multiple SWAT Equipment
10
Safe Community
Offer Linkage to Strategic Objectives
5.3 - Partner with Poudre Fire Authority to provide high-quality fire and emergency
services
6.86 Utilities: Stormwater - Household Hazardous Waste Collection and Spill
Response Services (ENV)
29.40 FC911 Dispatchers 1.0 FTE (PFA Funded)
Multiple Poudre Fire Authority Operation, Maintenance & Capital
5.4 - Develop and implement emergency preparation and resiliency plans in
collaboration with other regional efforts
8.1 Utilities: Stormwater Core Operations
8.31 Utilities: Stormwater Construction Inspector 1.0 FTE
52.3 Office of Emergency Management
60.2 Snow and Ice Removal (TRAN)
11
Safe Community
Offer Linkage to Strategic Objectives
5.5 - Protect life and property with natural and attractive flood mitigation facilities
8.1 Utilities: Stormwater Core Operations
8.6 Utilities: Stormwater - Stream Rehabilitation Program
8.16 Utilities: Stormwater - Poudre River at Oxbow Levee
8.19 Utilities: Stormwater - Magnolia Street Outfall Phase 1
8.20 Utilities: Stormwater - Mulberry & Riverside Storm Sewer
8.21 Utilities: Stormwater - NECCO Phase 3: Lemay to Redwood
5.6 - Optimize the use of data and technology to improve service and protect mission
critical infrastructure
5.25 Utilities: Light & Power - Stray Voltage Testing (ECON)
7.29 Utilities: Asset Register and Work Order Management System (HPG)
9.1 Information Technology Application Services (HPG)
29.39 Police CAD and RMS Replacement CRISP
Multiple Information Technology Infrastructure Services (HPG)
12
Safe Community – Offers Not Purchased
• 12.3 FTE for Fort Collins Police Services: Includes Patrol, School Resource
Officer, Technical Support
• 911 Center Replacement of Furniture Consoles
• Stormwater - Basin Master Plan Updates
• Police Technology Replacement - Tech Services
• Stormwater - New Equipment Purchase
• 1.0 FTE for Office of Emergency Management
• Fort Collins Marijuana Impact Analysis
13
Council Discussion -
Safe Community Offers
14
15
Transportation – Funding Sources
(Operations,Transfort, Street Maintenance, Capital Improvements)
Total Funds: 2017 - $74.1M | 2018 - $75.6M
2018
2017
2018
2017
GENERAL FUND
OTHER FUNDS
16
Transportation – Outcome Overview
• A connected community includes:
Ø Land use and transportation that is fully integrated, both locally and regionally, to create
an affordable, accessible, low energy, low impact and efficient transportation system
Ø Multiple modes of safe, affordable, easy and convenient travel
Ø A transportation system that provides safe, reliable, convenient and effective vehicular
mobility and access
Ø Travel infrastructure that is high quality and recognized as world class by residents,
visitors and peers
Ø Capacity and systems for good traffic flow and minimal congestion
Ø People who are aware of the impact their travel choices have on the transportation
system, the environment and the community
Ø Infrastructure and technology to address and mitigate the impact of train delays
17
Transportation – Strategic Objectives
6.1 - Improve safety for all modes of travel including vehicular, pedestrian and bicycle.
6.2 - Improve traffic flow to benefit both individuals and the business community.
6.3 - Identify strategies to reduce motorist delays due to trains.
6.4 - Improve transit availability, grow ridership and address MAX parking concerns.
6.5 - Fill the gaps for all modes of travel and improve the current transportation
infrastructure while enhancing the aesthetic environment.
6.6 - Develop long-term transportation plans that improve local and regional transportation
networks.
6.7 - Develop plans that address adequate infrastructure within the northeast area of Fort
Collins.
18
6.1 - Improve safety for all modes of travel including vehicular, pedestrian and
bicycle
1.7 Community Capital Improvement Program - Pedestrian Sidewalk / ADA
3.20 FC Bikes Operations
Multiple Road and Intersection Improvements
Multiple Railroad Crossing Improvements
Multiple Safe Routes to School Programs
Multiple Bicycle Transportation and Infrastructure Projects
6.2 - Improve traffic flow to benefit both individuals and the business community
1.3 Street Oversizing Program
2.1 I-25 Improvements – Local Funding Match
33.5 Adaptive Signal System for Harmony Road and Timberline Road
Multiple Road and Intersection Improvements
Multiple Traffic Operations and Equipment
Transportation
Offer Linkage to Strategic Objectives
19
6.3 - Identify strategies to reduce motorist delays due to trains
1.11 Railroad Crossing Maintenance
6.4 - Improve transit availability, grow ridership and address MAX parking
concerns
67.1 Local Transit Fixed Network
67.7 Colorado State University Football Game-day Transit Service
Transportation
Offer Linkage to Strategic Objectives
20
6.5 – Fill the gaps for all modes of travel and improve the current transportation
infrastructure while enhancing the aesthetic environment
1.7 Community Capital Improvement Program - Pedestrian Sidewalk / ADA
3.2 Transportation Planning Services
60.10 Street Maintenance Concrete Program: ADA-Safe Routes to Everywhere Compliance
Multiple Road and Intersection Improvements
Multiple Bicycle Transportation and Infrastructure Projects
Multiple Street Maintenance
6.6 - Develop long-term transportation plans that improve local and regional
transportation networks
2.1 I-25 Improvements Local Funding Match
3.2 Transportation Planning Services
3.23 Travel Behavior Survey
78.5 City Plan, Transportation Master Plan and Transit Operating Plan (ECON)
Transportation
Offer Linkage to Strategic Objectives
21
6.7 - Develop plans that address adequate infrastructure within the northeast area
of Fort Collins
1.6 Lemay Realignment and Railroad Crossing Improvements Project
1.7 Community Capital Improvement Program - Pedestrian Sidewalk / ADA
1.9 Community Capital Improvement Program - Poudre River Bridge to 1st Street
Construction (Phase II of Lincoln Avenue Improvements)
1.12 Suniga Road Improvements – College Ave to Blondel Street
1.19 Lincoln Avenue Improvements – 1st Street to Lemay Pedestrian and Landscape
Enhancements
Transportation
Offer Linkage to Strategic Objectives
22
Transportation – Offers Not Purchased
• Transfort Sunday Service - 7.5 FTE
• Downtown Transit Shuttle Linking the Lincoln Corridor, Downtown and CSU’s Main
Campus and 2.0 FTE Bus Operators
• Year-round Bidirectional Transit Service on W. Elizabeth St. and Prospect Rd
• North College Corridor Transit and 0.5 FTE Bus Operator
• West Elizabeth Enhanced Travel Corridor Implementation
• North College/Mountain Vista Enhanced Travel Corridor Plan
• Streets Satellite Facility (SE Park Shop Location)
• Railroad Riverside Corridor Implementation of Variable Message Signs
• Protected Intersection Pilot Project
• Enhanced Programs for: Snow Removal, Street Sweeping, Bicycle Safety and
Infrastructure, Alley Maintenance and Traffic Calming
23
Council Discussion -
Transportation Offers
24
25
Culture & Recreation – Funding Sources
(Recreation, Parks, Cultural Facilities, Golf)
Total Funding: 2017 - $45.2M | 2018 - $38.1M
2018
2017
2018
2017
GENERAL FUND
OTHER FUNDS
26
Culture & Recreation – Outcome Overview
• Providing diverse Culture and Recreation amenities includes:
Ø Ensuring the legacy of Fort Collins’ parks, trails, and cultural and recreational
facilities for future generations
Ø Providing a wide variety of high quality recreation services and cultural
opportunities
Ø Creating an interconnected regional and local trail network of parks and
accessible recreational facilities
Ø Continuing a strong focus on exceptional stewardship and ecologically sound
and sustainable operations
27
Culture & Recreation – Strategic Objectives
2.1 - Improve the community’s sense of place with a high value on natural areas, culture,
recreation and park systems.
2.2 - Improve low and moderate income citizen access to, and participation in, City
programs and facilities.
2.3 - Promote health and wellness within the community and provide sustainable access
to nature.
2.4 - Develop effective marketing and pricing strategies and programs that drive value,
attendance and cost recovery.
2.5 - Plan, design and implement improvements to the citywide trail system.
2.6 - Develop a clear strategic description of the City’s role in culture and arts while
leveraging partnerships with other community organizations.
28
Culture & Recreation
Offer Linkage to Strategic Objectives
2.1 - Improve the community’s sense of place with a high value on natural areas,
culture, recreation and park systems
15.3 1.0 FTE Senior Park Ranger
15.6 Maintenance of Southeast Community Park and 3.5 FTE
15.7 Rolland Moore Ball Field Lights
34.5 Increased Pruning of Larger Trees (greater than 18 – inches in diameter)
56.14 Community Capital Improvement Program - Visitor Center Expansion - Gardens
71.1 Poudre River Downtown Project (Kayak Park)
84.4 Community Capital Improvement Program - Nature in the City Capital Projects
Implementation (ENV)
Multiple Paved Recreational Trails, Neighborhood Parks and Community Park Development
29
Culture & Recreation
Offer Linkage to Strategic Objectives
2.2 - Improve low and moderate income citizen access to, and participation in, City
programs and facilities
55.1 Community Gardens Outreach Program (NLSH)
65.2 Recreation Activities and Programs
67.5 Dial-A-Ride Service (TRAN)
87.1 Poudre School District After-School Programs for Title 1 Schools (NLSH)
2.3 - Promote health and wellness within the community and provide sustainable
access to nature
3.20 FC Bikes Ongoing (TRAN)
15.3 1.0 FTE Senior Park Ranger
15.8 American Disability Act (ADA) Playground Compliance
34.6 Forestry Emerald Ash Borer Pre-Infestation
85.1 West Nile Virus Management Program (ENV)
86.1 Natural Areas Stewardship (ENV)
30
Culture & Recreation
Offer Linkage to Strategic Objectives
2.4 - Develop effective marketing and pricing strategies and programs that drive value,
attendance and cost recovery
14.1 Golf Courses
56.5 Dehumidification System to Protect Artifacts and Exhibitions - Museum
56.8 Replace Performance Hall Seats - Lincoln Center
56.14 Community Capital Improvement Program - Visitor Center Expansion - Gardens
65.5 Recreation Facility Improvements & Equipment Replacement
65.10 1.0 FTE - Publicity/Marketing Tech
72.1 Convention and Visitor Services (ECON)
2.5 - Plan, design and implement improvements to the citywide trail system
1.4 Riverside Bridge at Spring Creek Replacement (TRAN)
70.1 Paved Recreational Trail Development
31
Culture & Recreation
Offer Linkage to Strategic Objectives
2.6 - Develop a clear strategic description of the City’s role in culture and arts while
leveraging partnerships with other community organizations
23.4 Video Production Assistance Programs - Fort Collins Public Access Network
(FC Public Media) (HPG)
56.3 Art in Public Places
56.12 New Cultural Plan
32
Culture & Recreation – Offers Not Purchased
• Parks and Forestry Fleet Replacement
• East Park District Maintenance Facility
• SouthRidge Irrigation System Replacement
• 1.0 FTE for Parks Life Cycle Program
• Golf Course Minor Capital Improvements and Clubhouse Maintenance
• One-time Funding for Special Exhibition Schedule – Museum
• 1.0 FTE for a Creative Industries Director
• 0.5 FTE Horticulture Crew Chief
• Community Creative Center Operating
33
Council Discussion -
Culture & Recreation
Offers