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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 05/26/2015 - REGIONAL TRAINING FACILITY FOR POLICE SERVICESDATE: STAFF: May 26, 2015 Cory Christensen, Police Deputy Chief John Hutto, Police Chief Mike Beckstead, Chief Financial Officer WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION Regional Training Facility for Police Services. EXECUTIVE SUMMARY The purpose of this item is to discuss a regional training campus for Police Services. Training facilities for Police Services are currently inadequate for the current need to meet the necessary skill training of driving and weapons training. Police Services has been in engaged in a cooperative partnership with the City of Loveland in determining current needs for each agency, locating a mutually agreeable location, plans for usage by other public safety agencies, estimates on annual operation and maintenance, strategies on how to partially offset some of the O & M costs, and preliminary designs on a facility that would meet our current needs as well as future growth for both police agencies. Police Services has had renewed conversations with additional capital partners and continues to be open to the possibility of adding those partners to the project. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Has Police Services adequately demonstrated the need to move forward with a training facility? 2. Does Council support the proposed partnership with Loveland and if possible other capital partners? BACKGROUND / DISCUSSION The City of Fort Collins has been experiencing considerable growth over the past several years and that growth is intended to continue. Over the next 20 to 25 years it is anticipated that the population will grow by about 100,000 more citizens. This anticipated growth will need to be met by continued growth in the core services necessary to meet those citizens’ expectations. This means that Police Services will see considerable growth in personnel in the next 20 to 25 years to meet those needs and expectations. The highest liability areas for providing police services fall in the area of skills used by those officers. The three skill areas require regular, consistent and safe training so that officers respond in a controlled and professional manner. All of the skills areas require specialized facilities for the safe and effective training environment necessary to learn and maintain those skills. Those skill areas are; weapons (both lethal and less than lethal), arrest control and defensive tactics, and driving. Police Services has been using the same facility for weapons training since 1990. At the time of the purchase of that facility there were 105 sworn officers. Today that number is almost double at 203 sworn officers. That facility has been outgrown and is in need of repair in order to provide a safe training environment. The upgrade and repair will still not meet the current needs of Police Services and will cost tens of thousands of dollars. Due to the current inadequate facilities, Police Services has been traveling long distances in order to train on specific weapons in a safe manner. This leads to thousands of miles traveled as well as valuable training time spent on travel alone. This leads to inefficient personnel time, wear and tear on police vehicles and extra cost to the organization. Currently officers are required to drive 25 miles, one way, multiple times per year to safely participate in specific weapons training. Police Services has never had a dedicated resource designed specifically for the skill of driving. The large vacant parking lot of the, now demolished, dog racing track offered a place that driving skills could be practiced. When this resource was no longer available Police Services adapted to the closed Fort Collins Municipal Airport runway. May 26, 2015 Page 2 Although the resource was sub-par driving training was possible at this location. That resource is no longer available and the only alternative available to Police Services is to travel to Adams County where a dedicated driving track has been constructed. The Adams County facility is about 60 miles away and requires considerable travel for officers. This facility is in very high demand and scheduling is problematic. It was not possible for Police Services to provide any driving training in 2014 due to the scheduling conflicts. Police Services must plan to meet these needs for now and into the future. Options include Fort Collins building or repairing their own venue for these training needs or entering into a partnership to combine resources in building a facility that will meet those needs. Due to these known deficiencies and inadequate training facilities Police Services has been actively looking for opportunities to move in a positive direction to relieve this issue. The Loveland Police Department is also facing critical shortfalls in adequate training facilities for both driving and weapons training. Out of these needs a partnership was developed between the two police agencies to explore a joint training campus that would meet the training needs for the necessary skills training. The goal was to arrive at a facility that would meet the current and future needs of both agencies. A comprehensive needs study was completed and conceptual design arrived at a facility that provides adequate and safe training for both Police Services and Loveland Police Department. The estimated capital cost to construct this facility is $24 million and it is intended that the capital cost be shared equally between the two cities. No other law enforcement entities have expressed an interest in sharing in the capital investment. Although not intended, there is some additional capacity at our current staffing to sell facility use to other partners in the region. The intent is for this to assist in partially offsetting the operation and maintenance cost of the facility. Letters of intent for using the facility have been signed by 11 additional regional agencies, representing 1100 officers, for usage of this facility. The footprint of the training campus is based solely on the needs of Police Services and Loveland Police Department. The training campus does take into account the planned growth in both communities that will also require growth in officers who are in need of this skills training. A comprehensive, and conservative, business plan has been prepared to show the training space needs, capital and ongoing costs and possible offsetting revenue of this facility. The research and planning stages have been completed with a conceptual design for all aspects of the facility, a comprehensive business plan, letters of intent from 11 area agencies and location of the facility identified. Direction is necessary before moving forward with this facility. Police Services is also heard from other area law enforcement partners on the possibility to share in the capital expense. Those partnerships are welcome and being explored. ATTACHMENTS 1. Powerpoint Presentation (PPTX) 1 Police Regional Training Campus 26 May 2015 2 Police staffing – 1990 to 2030 • 2013 Citizen Survey shows overall satisfaction with current level of service • 1990 staffing was 105 officers, 2015 Sworn staffing is 203 officers • By 2030 population of Fort Collins could increase to over 240,000 • Assuming a 2.37% growth rate • By 2030 Sworn staffing at current service delivery should be 315 officers • Assuming population of 240,000 citizens 105 126 145 163 172 203 240 277 315 1990 1995 2000 2005 2010 2015 2020 2025 2030 Sworn Police Officers 3 Police Training Requirements • Currently conducting 86K hours of training per year for all skill types • Different types of training require different facilities • As staffing grows, it will be increasingly difficult to adequately meet training requirements 4 Categories of Training • 50% of training completed to satisfaction – Category 2 • 43% of training completed at minimal level – Category 1 • Rented Facilities and usage of current inadequate facilities • Make do with less than ideal facilities • Reduced training time for officers • 7% additional skills training desired including; • decision making scenarios infused into the current training 5 Need for Police Training • Provide World Class Service to our Citizens • Maintain professional level of Police Officers • Training best practices for police profession – Response to current climate • Reduces liability issues – Failure to Train • Increases safety to citizens and officers • Required by POST Equipment & Facilities: • Building – Excellent • Equipment – Excellent • Training – Barely adequate More difficult as staff increases Training is Critical: 6 Current Training Facilities • Police Services Building - Good • Classroom • Defensive Tactics – Mat Room • Police Indoor Range - Poor • Pistol use only • Limited space • Requires repair • Limited training opportunities • Great Guns in Nunn - Poor • Privately Owned – demonstrated by our move to this facility • 25 mile drive one way • Driving Training - Poor • Adams County, very limited availability, 60 mile drive • Unable to schedule usable track time in 2015 • SWAT - Poor • Trains at various facilities. Castle Rock, Cheyenne, Pawnee 7 Training Facilities Options Refurbish existing Pistol Range • Creates functioning inadequate facility • Does not address Rifle, SWAT or Track needs • Long Term – FC training facilities would need to be built Refurbish existing Pistol Range & Build Drive Track • Long Term – Firearms and SWAT needs to be addressed • Capital for Track (pursuit & skid only) estimated $3 - 3.5M • Land not included - Where do we build it? Private partnerships • Limited availability for training • Costs too high when compared to other options • Capital for track of $3 - 3.5M excluding land Partner with Loveland and others – Build Training Center • Develops a No Colorado training center meets all needs • Includes capacity to support future staffing levels 25 years out • Continue to seek other capital partners 8 Why partner with Others • Shared capital cost • Shared operating cost • Other regional opportunities • Meet current needs faster 9 Partnership Assumptions • Facility is jointly owned and operated and build costs split evenly • Facility includes • One 20 lane pistol range (50 yards) and one 10 lane rifle range (100 yards) • 1 class room and limited administrative space • .95 miles of high speed driving track, large skid pad. • Capital Cost - $17.4 • Design & Construction Support - $1.6M • Construction - $15.8M • O&M Costs of approximately $680k year • 3.25 FTEs - $300k • Utilities, supplies, range & track maintenance - $280k • Capital reserve & reinvestment - $100K 10 Capital Costs – Current Proposal • Fort Collins 2015 Appropriation of $0.8M • $0.6M for design & $0.2M for construction support • Fort Collins 2016 Bonds and appropriation of roughly $7.9M • Anticipate completing financing by March 2016 Anticipated Capital Need ($ millions) 2015 2016 Total Loveland $ 0.8 $ 7.9 $ 8.7 Fort Collins 0.8 7.9 8.7 Total $ 1.6 $ 15.8 $ - $ 17.4 Proposed Timeline I II III IV I II III IV I II III IV Design & Architecture Site Work Construction Track Construction Range & Classroom Construction 2015 2016 2017 11 Original Reduced Current • Total Capital $23.4M $20.4M $17.4M • Anticipated Borrowing - $11M $9M $7.9M • Debt Service - 20 years @ 4% $809k $662k $581k • Debt Service – 10 years @ 2.5% $1,257k $1,028k $903k • Anticipated Structure: • Certificate of Participation • Require pledge of another City Asset • Considerations: • Training facility not considered an essential service • Facility on leased land • Facility co-owned by two municipalities • Complicated deal, but doable Financing 11 12 Capital Cost Detail Proposed Cost Detail Feb 12th Feb 12th May 26th ($ 000's) Original Reduced RTC Current RTC Design & Architecture 1,261 1,261 1,261 Bid & Construction Support 359 359 359 Firing Ranges & Support 9,804 7,290 7,290 Classrooms & Admin & Bldg Support 4,372 1,751 866 Grossing Factor incl above 2,432 2,187 Inflation 1,122 1,084 918 Contingency incl above 1,183 965 Total Range Building $ 16,919 $ 15,360 $ 13,846 Total Sim/SWAT House 997 $ 931 $ - Driving Track & Skid Pad 1,925 1,411 1,411 Outbuilding 727 422 72 Track Contingency 396 211 211 Total Track & Skid Pad $ 3,048 $ 2,044 $ 1,694 Site Improvements 2,154 1,779 1,653 Site Contingency 321 265 247 Total Site Improvements $ 2,475 $ 2,044 $ 1,900 Total Project Cost $ 23,439 $ 20,379 $ 17,440 13 RTC Net Income – Current Proposal Training Facility Operating Costs ($ 000's) Year 1 Year 2 Year 3 Year 4 Year 5 Revenue Class Charge to Outside User $ 73 $ 110 $ 114 $ 117 $ 121 Facility Rental 85 287 295 304 313 Total Revenue $ 158 $ 397 $ 409 $ 421 $ 434 Expenses Personnel 115 299 309 319 329 Operations, Supplies, Maint 47 279 278 293 292 Capital Reserve 18 100 101 102 104 Total Expense $ 180 $ 678 $ 688 $ 714 $ 725 Training Facility Income/(Loss) $ (22) $ (281) $ (279) $ (293) $ (291) Budget Savings Loveland - 61 63 64 66 Budget Savings Fort Collins - 79 82 84 87 Net Facility Income/(Loss) $ (22) $ (141) $ (135) $ (144) $ (138) Market/Demand Revenue Opportunity 148 153 157 162 Facility Income/(Loss) with Opportunity $ (22) $ 7 $ 18 $ 13 $ 24 14 Budget Impact – Current Proposal Training Facility Budget Impact ($ 000's) Year 1 Year 2 Year 3 Year 4 Year 5 FC Half of Net Facility Income/(Loss) (11) (71) (67) (72) (69) Fort Collins Financing Cost - @ 4% 20 yrs (581) (581) (581) (581) (581) Fort Collins Financing Cost - @ 2.5% 10 yrs (903) (903) (903) (903) (903) Market/Demand Revenue Opportunity 148 153 157 162 Budget Impact - FC w/o Opp - 20 yr $ (592) $ (652) $ (649) $ (653) $ (650) Budget Impact - FC with Opp - 20 yr (592) (581) (581) (581) (581) Budget Impact - FC w/o Opp - 10 yr $ (914) $ (973) $ (970) $ (975) $ (972) Budget Impact - FC with Opp - 10 yr (903) (903) (903) (903) (903) 15 • Has Police Services adequately demonstrated the need to move forward with a training facility? • Does Council support the proposed partnership with Loveland and other capital partners if possible? Council Direction