HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 03/24/2015 - END OF TERM COUNCIL REPORTDATE:
STAFF:
March 24, 2015
Darin Atteberry, City Manager
WORK SESSION ITEM
City Council
SUBJECT FOR DISCUSSION
End of Term Council Report.
EXECUTIVE SUMMARY
The purpose of this item is to provide an update to City Council and to the community on the City Council Work
Plan. This item will also highlight some of the major accomplishments and strategic direction this Council has
provided during the last two years.
BACKGROUND / DISCUSSION
As the upcoming election approaches and we near the end of another City Council term, staff would like to
provide an update on the City Council Work Plan and acknowledge highlights from the last two years.
The current City Council Work Plan was developed in 2013 following a retreat where City Council was presented
with the City Strategic Plan, including key outcomes, strategic objectives and key initiatives. After the review,
Councilmembers provided approximately 50 initiatives to include in the 2013-15 Council Work plan. Initiatives
from this Work Plan were focused in seven outcome areas and were the foundation for both the 2013-14 and
2015-16 budget cycles.
The Work Plan (Attachment 1) includes:
BFO Enhancements Funded in 2013-2014
Other Key Initiatives Funded in 2013-2014
Council Retreat Initiatives:
o Already funded in 2013-14
o Funded in the 2014 budget revisions
o Not funded
Beyond the Work Plan initiatives and budget work, City Council should be recognized for driving the creation of
the first City Strategic Plan. This effort and plan have been instrumental in creating greater systematic alignment
throughout the organization and ultimately resulting in quality services for citizens.
This Council adopted over 300 ordinances and over 200 resolutions during its term. Tonight, we highlight just a
few major efforts that have and will shape this community into the future.
Community and Neighborhood Livability
Fort Collins provides a high quality built environment and supports quality, diverse neighborhoods.
97% residents say this is a great place to live
Social Sustainability Gap Analysis and Strategic Plan
West Central Area Plan
Redtail Ponds
March 24, 2015 Page 2
Culture and Recreation
Fort Collins provides diverse cultural and recreational amenities.
Downtown Poudre River Plan
Southeast Community Park
Pro Cycle Challenge
Lincoln Center and Senior Center Renovations
Economic Health
Fort Collins has a healthy, sustainable economy, reflecting community values.
Mall redevelopment
Woodward Project
MidTown in Motion Plan
Environmental Health
Fort Collins promotes, protects and enhances a healthy and sustainable environment.
Climate Action Plan
Waste Reduction: Community Recycling Center/Internal Efforts
Oil and Gas
Urban Ag and Nature in the City
Expansion of Smoking Ordinances
Safe Community
Fort Collins provides a safe place to live, work, learn and play.
Water Supply and Management-College Ave Main Replacement
Marijuana Regulations
Police Body Cameras
Poudre Fire Authority IGA
Transportation
Fort Collins provides safe and reliable multi-modal travel to, from, and throughout the City.
Lincoln Corridor Plan
Bike Master Plan
MAX and extended hours and routes
North College construction
High Performing Government
Fort Collins exemplifies an efficient, innovative, transparent, effective and collaborative city government.
Board and Commission Improvements
Strategic Plan
Broadband
New City Attorney
Partnerships
Powerhouse Addition
Resiliency Task Force
March 24, 2015 Page 3
Flood and Fire Events
Friendship City
Airport Governance
CSU-Stadium Negotiations
Timnath IGA
Martin Marietta MOU
ATTACHMENTS
1. Council Work Plan (PDF)
2. Powerpoint presentation (PDF)
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date-
Quarter
End Date-
Quarter
Initiative
Cost 2013
Initiative
Cost 2014 Status
Police Campus West District 6
Staffing
Q3 2013 Ongoing 544,748 436,616 BFO offer partially funded. Four officers hired and deployed through KFCG. The long-term vision is to have
a fully staffed team working out of a substation in cooperation with other City and CSU departments. We
have permanently assigned two officers to the Neighborhood Enforcement Team to focus on the Campus
West area. In addition we have reduced the size of this district so officers can focus their attention on
these issues. At this point we are satisfied with the work of NET in this area and we are assessing the
outcomes of the current deployment strategy. The other two officers paid for by this offer are assigned to
the patrol shifts. The 2015 budget reflects this change.
Median Renovations Q2 2012 Q3 2013 308,214 91,786 The 2015 median renovation projects are currently being designed for East Horsetooth and South Lemay
Avenue, the plans are scheduled to be vetted by the City Medians and Parkway Committee Team late
spring. The renovation contract will be put out to bid at that time. Median renovations will be completed by
late summer/ early fall.
Community Garden Outreach
Program
Q1 2013 Q4 2013 112,961 53,925 Council approved construction to build and open four community gardens in City parks. All community
gardens are open, and all plots are rented for the season. There are waitlists for several of the gardens. A
new garden is about to be built at the Senior Center to replace the garden that was lost due to the
expansion project. An application process is currently being developed for new garden construction.
West Central Neighborhood Plan
Update
Q2 2014 Q1 2015 135,500 0 Renamed West Central Area Plan. Project is scheduled for consideration of adoption by Council during
the March 17, 2015 regular meeting. Areas of focus include land use and zoning, neighborhood character,
transportation and mobility, parks and open space, and new designs for Prospect Road and Lake Street
(from Shields to College).
Old Town Neighborhoods Plan
Update (OTNP)
Q42014 Q4 2015 0 153,800 Renamed - was Eastside/Westside Neighborhood Plans. The planning process started in January 2015
with background work by staff and consultants to collect background information, confirm schedule, and
public outreach program. A related project that will process concurrently with the Old Town Neighborhood
Plan update includes developing Design Guidelines and Pattern Book, an action item recommended from
the 2012 Neighborhood Character Study.
Social Sustainability Gap Analysis Q3 2013 Q4 2014 75,000 0 Project complete. Presented to Council at May 13, 2014, Work Session.
Affordable Housing and Human
Services
Q1 2014 Q4 2014 100,000 0 These funds were spent as part of the Spring Competitive Process. The funds supported human services
agencies such as Alliance for Suicide Prevention and Homeless Prevention.
Neighborhood Parking Permit
Program
Q2 2013 Ongoing 50,000 2015
50,916
2016
51,872
The program has been fully implemented in three neighborhoods: Spring Court, Sheely and Mantz. We
are now working on implementation in the neighborhoods east of Mantz and on Remington east of the
Summit development. Survey results have been compiled from University North, indicating strong support
among owner-occupied residents, but low representation from rental properties. Staff is researching
equitable ways to include input from multi-family and student housing property owners and residents. The
Old Prospect Neighborhood voted yes to implement. Zone to be setup and active by March 30, 2015.
BFO- Enhancements
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Updates to Exterior Property
Maintenance Codes - Phase I
Q2 2012 Q4 2014 Operating
Budget
Operating
Budget
Council adopted Phase 1 changes on Oct. 15, 2013. Phase 2 has been taken off the Council agenda
because the Improper Storage changes (Phase 1) included changes that have helped in gaining
compliance with the few properties that have had ongoing storage issues. At this time, additional
complaints have not come in and there does not appear to be a need to further expand this ordinance.
Staff will continue to monitor progress, and additional changes will be brought to Council if/when the need
arises. Project complete.
Neighborhood Street Tree
Replacement
Q2 2013 Ongoing 50,000 50,000 These funds were used to replace 178 neighborhood street trees.
Nature in the City Plan Q4 2013 Q1 2015
(Plan)
Ongoing
(Implementat
ion)
0 129,700 Nature in the City (NIC) launched in January 2014. Project will develop a vision for incorporating nature
into the urban environment and will include design guidelines, policies and actions for achieving vision.
The inventory and assessment phase has been complete, and the Strategic Plan will be presented to
Council on March 17, 2015 for consideration of adoption.
Implementation in 2015-2016 will include the construction of the community's first living wall, completion of
connectivity analyses for people (10-minute walk) and wildlife, the development of design guidelines, Land
Use Code changes, a demonstration garden to illustrate NIC principles, NIC was awarded $25,000 from
the City’s Sustainability Innovation Fund to build the first green wall in the community; the site currently
being explored is on Montezuma Fuller Alley where the alley intersects with Oak Street. This is a
collaborative effort with the Institute for the Built Environment and the CSU Urban Lab.
Sustainable and Affordable
Housing- Study of Inclusionary
Zoning/Impact Fee
Q1 2014 Q4 2014 60,000 60,000 Housing Affordability Policy Study (HAPS) finalized. Implementation of selected strategies has begun and
some completed such as removing minimum house size and increasing maximum Home Buyer
Assistance levels. Further work to refine and implement recommendation stemming from HAPS will be
incorporated into the 2015-2019 Affordable Housing Strategic Plan. This plan is scheduled to come to
Council for consideration in July 2015.
Other Key Initiatives
Funded in
2013-14*
Council Retreat
Initiatives Funded in
2014 Revision
Community and Neighborhood L I V A B I L I T Y
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 2
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Perform 360-degree review of the
development review process
Q3 2014 Q2 2015 Operating
Budget
Operating
Budget
A survey of neighbors and development interests will be conducted in March-April, 2015 gauging the level
of satisfaction with the City’s development review process. Survey results will inform possible procedural
and regulatory changes aimed at making the review process more efficient, predictable and transparent.
Neighborhood Action Teams
(NET Team) for Troubled Streets
and Houses in an Upset
Neighborhood
Began 2012 ongoing 1,383,890 1,484,677 Neighborhood Enforcement Team fully operational. Positive impact on lower-level crimes that have high
quality of life impact on residential and business neighborhoods.
If the CSU Campus Stadium
moves forward, work to mitigate
neighborhood impacts and
infrastructure issues CSU On
Campus Stadium Mitigation
Q4 2013 2016 0 0 Staff presented Council with CSU On Campus Stadium Mitigation Report in December 2014. City currently
negotiating mitigation IGA with CSU, to be presented for Council consideration on March 17, 2015.
Transit Oriented Development Q3 2013 Q4 2014 Operating
Budget
Operating
Budget
The Transit-Oriented Development (TOD) Parking Study was adopted by City Council on November 4,
2014. Land Use Code recommendations of minimum parking standards for multi-family housing and
commercial land uses were adopted by City Council on November 18, 2014. Staff and P&Z Board feel this
is a first step toward a more comprehensive parking solution as outlined in the TOD Parking Study and the
Parking Plan.
Council Retreat
Initiatives-
Not Funded
Prospect Corridor Plan (see line
#6 West Central Area Plan)
Q1 2014 2016 0 170,000 The Transportation Master Plan contains a long-term (2013 and beyond) action item to complete an
Enhanced Travel Corridor Plan for Prospect Road. The West Central Area Plan, scheduled for an
adoption hearing on March 17, 2015, includes a preliminary design for Prospect from College to Shields.
FC Moves submitted a budget offer for a corridor plan from College to I-25 in the 2015-2016 BFO process;
however, this offer was not funded.
Council Retreat
Initiatives
Already Funded in
2013-14
Community and Neighborhood L I V A B I L I T Y
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 3
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Southeast Recreation and Art
Center Study
Q1 2013 Q3 2013 70,000 0 Staff developed a new concept for a $14 million dollar innovative community center and outdoor leisure
pool. The project is included in the BOB 2 capital funding program to be voted on in early April.
The Great Lawns at the Gardens
on Spring Creek
Q2 2013 Q4 2014 250,000 0 Fundraising by the staff and Friends of the Gardens Board is underway to complete the Master Plan of the
Gardens. To date, $1.5 million has been secured for garden construction.
Senior Center Expansion Q1 2013 Q3 2014 2,544,559 2,172,735 The grand reopening for the Senior Center occurred Thursday, July 10 through Sunday, July 13, 2014.
The project has achieved LEED Gold certification.
Disc Golf Course improvements
at Edora
Q2 2013 Q4 2013 70,000 0 Project complete.
Poudre School District after-hours
program
Q1 2013 Q4 2014 66,894 66,894 The “After School Enrichment” collaboration with Poudre School District started in 2013. Current
enrollment is 433 kids a week participating in programs and activities at the Northside Aztlan Community
Center.
Natural Areas Office Building at
Nix Farm
Q1 2013 Q4 2014 440,000 0 The Nix Office Building is completed, and staff from 215 N. Mason moved to the Nix Office on May 9,
2014.
Southeast Community Park
Design
Q1 2013 Q2 2014 500,000 100,000 The Southeast Community Park design is being finalized. Park construction will begin in early 2016 with
the park opening scheduled for summer of 2017.
Paved Trail Master Plan and Trail
improvements
Q1 2013 Q4 2013 270,000 270,000 Master Plan project completed. Trail system improvements in process. Poudre Trail reconstruction
completed. The areas of trail located behind Woodward and Hydro Construction are now open.
Possible New Fee for Paved
Trails
Q1 2013 ongoing 0 0 Staff discussed various funding options with the Finance Committee. The reallocation of Conservation
Trust funds from maintenance to trail construction was approved as part of the 2015-2016 BFO process.
Carnegie Creative Center- Arts
incubator
Q1 2013 Ongoing 12,467 66,160 Beet Street is located in the Carnegie Building and is developing the arts incubator program. They paid
rent through August. Cultural services is managing the gallery rental program and assisting with events.
Operation Services has completed the HVAC and electrical work in preparation for FCPAN to begin
renting space in midsummer (2014).
Foothills Mall Recreation Center Q1 2013 Q4 2014 0 0 The Foothills Activity Center is under construction and is scheduled to open to the public when the new
mall is opened in November of 2015.
EPIC Pool water/air quality
improvements-Phase I - air
quality; Phase II - water quality
Q1 2013 Q4 2013 0 0 Air quality improvements completed. Request for Phase II water quality improvements approved in 2015-
16 budget. Design work is underway. Spectator HVAC will be installed in 2015. Bulkheads and gutter to
be installed in 2016.
BFO- Enhancements
Funded in
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Economic Health Partnerships
(Existing)
Q1 2013 Q4 2013 1,076,931 933,374 Complete. Rebate payments are being handled separate from the Budgeting For Outcomes process. The
funds to be rebated are sequestered upon receipt and only released, either to the applicant or the relevant
fund, after rebate request and full review.
Economic Health Partnerships
(Potential)
Q1 2014 Q4 2014 243,442 725,933 See above.
Midtown College Avenue
Transportation Study
Q3 2013 Q4 2014 200,000 project
completed in
2014 with
2013 budget
The Midtown in Motion: College Avenue Transportation Study was adopted by City Council on Oct. 8,
2014.
Improvements to Historic
Preservation Process
Q1 2012 Q3 2015 Operating
Budget
Operating
Budget
Code changes adopted April 2014. Efforts underway to look at Code revisions that require timely repairs
to historic sites and structures.
Business Retention and
Expansion
Q1 2013 Q4 2014 60,000 75,000 Efforts associated with this initiative include an annual business appreciation event and visits to key
corporate HQ for existing businesses within FC.
Storefront Improvement Program Q12013 Q2 2013 25,000 50,000 The program has been discontinued due to inactivity.
Pro Cycling Challenge - budgeted
in Transportation
Q1 2015 Q3 2015 0 50,000
dedicated
services
City staff working with regional Local Organizing Committee for Stage 5 race to by held Saturday, August
22, 2015. Finish to be in downtown Fort Collins as in 2013.
Support Arts Incubator of the
Rockies
Q1 2012 ongoing 50,000 60,000 Complete
eTicket for Police Vehicles Q3 2013 Q1 2014 50,000 0 This project is fully implemented and operational. The project plan included installing software on
Community Service Officer laptops to facilitate writing parking citations.
Civic Center Parking Structure
Major Maintenance
Q2 2013 Q4 2014 0 100,000 This project was delayed due to lack of vendor availability and weather conditions. Majority of
waterproofing done in Q4 2014, to be completed Q1 2015. Portion of funds committed to lighting
improvements, elevator repairs, and new awnings expected to be completed in Q1 2015.
Parking Security System
Refurbishment
Q2 2013 Q3 2013 50,000 0 Project is complete. New server, software and cameras were installed.
BFO- Enhancements
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Next Generation Community
Broadband Program Feasibility
Study (formerly GigU)
Q1 2013 Q4 2013 2015/2016
Budget
2015/2016
Budget
The 2015/2016 budget includes additional resources to evaluate the feasibility of providing enhanced
broadband capacity, speed and access in the community. This has been moved to the 2015 work plan.
Urban Agriculture Q2 2012 Q4 2014 0 0 City efforts to promote and support urban agriculture span five City departments. In 2014 and 2015,
Economic Health Department awarded the Northern Colorado Local Food Cluster $30,000 to hire a
coordinator that will establish nonprofit status for the organization and develop a strategic plan for the
Cluster and the region. LiveWell Colorado matched with $10,000 and the Cluster raised over $50,000
through its initial membership drive. The money will be used to hire a facilitator to lead the development of
a strategy for establishing a healthy, resilient local food system in Northern Colorado. A new FAQ
document has been developed to answer basic questions about what the City allows and where as well as
a document that outlines how to use hoop houses in our region. The document can be viewed at
fcgov.com/urban agriculture. When Council adopted the urban agriculture code changes in 2013, they
requested updates on the efforts every six months; the last of these updates will be provided in the
summer of 2015.
Foothills Mall Redevelopment Q1 2013 Q4 2014 0 0 Development agreements recorded and filed. Numerous building permits issued, including: mall
reconstruction, parking structure, cinema, outlying buildings along College. Building inspections are
progressing normally. Miscellaneous tenant finish permits for mall and outlying buildings have been issued
or under plan review. No issues identified.
Foothills Mall Redevelopment
Negotiations
0 0 0 0 1) Resolution establishing a Mall Redevelopment Committee of City Council – passed Council July 1,
2014, 2) Foothills Parkway (Block 9A) – Detention Pond Redesign – staff supports the proposed redesign
– will require a Minor Amendment, 3) Foothills Activity Center – cost overruns – working through issues –
agreement amended – project on budget ($5.8 million), 4) College Avenue Underpass – will construct at 7
feet 4 inches, 5) Waste Diversion – current diversion equals 87 percent by weight overall – 100 percent of
named materials and 24 percent of other materials
Woodward Q1 2013 Q4 2014 0 0 Miscellaneous amendments submitted and/or in review process addressing landscaping, expanding the
main building to include functions of the Production Support Building, E Lincoln buffer views. Permits have
been issued for office building and ITS building. Steel erection continues on both. Periodic inspections
performed as needed. No issues identified.
Midtown Plan Q2 2012 Q3 2013 0 0 A Business Improvement District (BID) feasibility study has been completed and the SFCBA is working to
get the BID on the ballot this November. A group is working on establishing criteria to identify the next
possible TIF District.
Other Key Initiatives
Funded in
2013-14*
Economic H E A L T H
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 6
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
River District and Old Town
Design Standards
Q2 2013 Q2 2014 Old Town -
$53,530 (half
grant
funded)
River District
- $19,850
0 Both the River District and Old Town District projects presented at the April 8, 2014, Council Work Session
with adoption scheduled for June 3, 2014. Both were adopted.
Improvements to the
Development Review Process
Q3 2010 Ongoing Operating
Budget
Operating
Budget
Internal work has been done and changes implemented. Will continue to review. Status memo sent to
City Council Dec. 26, 2013. Staff team continues to implement process changes and is awaiting the
results of the 360-degree review process to implement further improvements.
Adoption of 2015 Building Codes Q2 2015 Q1 2016 Operating
Budget
Operating
Budget
Code adopted anticipated for February 2016. Code review committee is being formed to review local
amendments against the latest edition of building codes offered by the International Code Council (ICC)
the 2015 Building Codes.
URA Policy Changes - Energy
Efficiency and Waste Reduction
Q1 2013 Q3 2013 0 0 Complete - URA Board Work Session adopted policy changes on Sept. 30. CML Subcommittee proposing
legislation that (a) adds a county representative and (b) clarifies the remittance process after obligations
are met.
Link international strategic
partners with the International
Cleantech Network
Q3 2014 Q4 2014 0 0 No progress. This initiative will be added to the Economic Health Office 2015 work plan.
Brewery District Planning Q3 2014 Q2 2014 0 0 No progress. This initiative will be added to the Economic Health Office 2015 work plan.
Modify our Clusters Q4 2013 Q4 2014 0 0 The Economic Health Office, implemented a new funding approach to provide focus to the cluster support
and development efforts. The efforts led to support of a wide array of activities across both established and
new clusters. In 2015 11 applicants requesting $377,000 in funding competed for $175,000 in funding. The
final selections were made in early March. The EHO office is providing grant agreements to recipients.
Sign Code/Billboard Full Color
Digital
Q4 2013 Follow up Q4
2013
Operating
Budget
Operating
Budget
Report was submitted in April 2014 . A BFO offer was submitted as part of the 2015-2016 process
requesting funds that would be used to purchase up to 40 off-premise signs (billboards). This offer was
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Define Metrics for Economic
Health
Q1 2012 Q2 2013 0 0 Complete. The Economic Health Office reports several metrics on the Community Dashboard.
URA Dashboard/Metrics Q1 2014 Q2 2014 0 0 Annual metrics have been identified, and staff is in the process of collecting historical data. The next step
is to update the URA website to include dashboard metrics by Q2 2015.
Childcare facility near the MAX
line
Q1 2014 Q4 2014 NA NA No update. This initiative was not funded.
Evaluate Availability of Usability
of Excess Private Space by
Nonprofits
ongoing ongoing NA NA Inventory for public and private spaces is part of an ongoing discussion with non-profits to assist with
coordination and collaboration.
Airport Business and Economic
Development Plan (Strategic
Plan)
NA NA NA 92, 500
(2014 budget
revision)
A two-day work plan was held January 2014. Work in progress. Additional temporary support was added
to the 2015-2016 budget as an enhancement. Work plan and financial plan detail behind Airport Strategic
Plan to be developed by 2015-Q3.
Economic H E A L T H
Council Retreat
Initiatives-
Not Funded
Council Retreat
Initiatives Funded in
2014 Revision
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 8
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Oil and Gas Liaison Q3 2013 ongoing 40,000 70,000
Third party review of the existing operating agreement for the existing field completed. Air quality baseline
sampling and reporting are complete and being reviewed by staff; phase II air quality analysis will begin in
the spring/summer of 2015 via an agreement with CSU. A contract has been established for baseline
water sampling and, pending reappropriation, sampling will take place in 2015.
Road to Zero Waste Plan Q1 2013 Q4 2013 70,000 20,000 Completed planning process. Council approved Zero Waste goals for the community on Dec. 17, 2013.
Multiple proposals approved in 2015-16 BFO process to implement RTZW. Half-time environmental
planner hiring process underway with selection anticipated in early April to assist with completing new
projects. Work with Larimer County and City of Loveland ongoing to establish more regional planning for
managing waste streams; Community Forum hosted by County scheduled for Fall, 2015. Examinations of
composting options and bio-digester technology ongoing in conjunction with Drake Water Reclamation
Facility staff and CSU facilities.
Fort ZED Administration Q3 2013 Q4 2014 58,000 50,000 Governance structure completed, future projects defined, FortZED marketing firm retained in December
2013. Georgetown University Energy Prize/Lose a Watt campaign is a FortZED project. Work is completed
that revised the FortZED definition and boundaries (now community wide) and as a test bed for energy
solutions. Redesign for FortZED website complete. Project Charter, Meeting and Logistics, complete.
FortZED continues to be a convener of innovative ideas including the advancement of the Income
Qualified solar program that was successfully funded in 2015/2016 BFO cycle. Participating in the
Community Climate Action Team.
Electric Vehicle Charging Stations Q1 2013 Q4 2015 100,000 87,157 Public Electric Vehicle Charging station installations are complete and operational at the Senior Center
and Platte River Power Authority. L&P operations received the work order for the South Transit Center
installation the week of March 9. Designs for the installations at Utilities Service Center, EPIC and
Mulberry Pool are currently underway and expected to be operational before Q3 2015. If budget allows,
one additional installation at City Hall is being considered.
Poudre River Restoration and
Rehabilitation
Q1 2013 Q4 2014 400,000 400,000 Project(s) essentially complete; maintenance phase has begun.
Poudre River Ecosystem
Response Model
2012 Q4 2013 100,000 0 Under development. Some funds will be carried over into 2014, in particular to help with analysis of the
Northern Integrated Supply Project.
Poudre River Instream Flows Q1 2013 Q4 2014 100,000 50,000 Engineering study completed on dry up points and potential mitigation strategies; partnered with North
Poudre Irrigation on bypass and measuring devices on Fossil Creek Inlet structure; participating in Poudre
Runs Through It Committee and pursuing traditional and non-traditional instream flow mechanisms.
Green Building Roadmap update Q2 2013 Q4 2013 30,000 30,000 Roadmap update document finalized. Interdepartmental Team with working subcommittees convened in
2014. Staff is working with the Institute for Built Environment on Green Built Environment Program next
steps and alignment with Climate Action Plan strategies.
BFO- Enhancements
Funded in
2013-14*
Environmental H E A L T H
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 9
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Brewery Waste Carbon Source
Study
Q1 2012 Q4 2015 60,500 40,000 Phase 3 of the pilot study has been on hold for the past quarter. Carbon dosing turn-down alternatives
have been reviewed and an alternative selected. Dose control has also been reviewed, and the current
proposal is to control the carbon addition flow rate based on Oxidation-Reduction Potential (ORP). This
should reduce the tendency to overdose during low flow periods. Community carbon assessment is
currently being conducted by Industrial Pretreatment staff. Anticipated start date for phase III is June
2015.
Integrated Recycling Facility Q1 2013 Q4 2014 500,000 237,000 Council Work Session on April 22, 2014, requested to delay Phase 1 construction until availability of
Phase 2 funding is clarified. A BFO offer was developed for Phase 2. With Council approval of additional
$1M to pay for construction of CRC in 2015/2016 budget, project has been activated; minor amendments
currently in Development Review system for approval that bring costs into budget; Construction Manager
General Contraction (CMGC) redesign and engineering work underway with potential start date as early
as June/July; ongoing negotiations with private partner business to operate the CRC on behalf of the City
once the site opens.
Environmental Sustainability Web
Portal and Green Purchasing
Website
Q2 2013 Q3 2013 82,117 20,000 Portal launch occurred in 2013. Upgraded Sustainable Purchasing content on the Green Purchasing
website and added links from five target areas on the Portal. Outreach about Enviro portal conducted in
2013/2014; Enviro Portal is routinely updated in 8 enviro topic areas.
Climate Adaption Planning Q2 2013 Q1 2014 50,000 0 Two workshops were held in with multiple City departments. Prioritized list of risks and concerns from
climate change impacts completed. Reports from 2013 City organization’s climate risk and vulnerability
studies have been finalized.
Fort Collins Solar Program (small-
scale solar incentives program
and community solar garden)
Q1 2013 Q2 2015 0 500,000 Small-scale solar rebate funding 67% committed for residential and commercial. Solar garden construction
expected in 2nd quarter 2015 at the Riverside site. Ribbon-cutting scheduled for 3/24/15.
Community Renewables/Fort
Collins Solar Program
Q1 2013 Q2 2015 500,000 1,000,000 Solar Power Purchase Program - Fifteen projects totaling 3.7 megawatts have been approved with none
remaining on the application waitlist. Four projects are completed and operational, with all remaining
except one to be completed in the 2nd quarter 2015. The W. Laporte project will become operational in
2015
Dual Systems Design with CSU Q3 2013 Q1 2015 100,000 50,000 Final report is in draft form and being written up as part of a Ph.D. thesis and a master's thesis by CSU
graduate students working on the project. We should receive a copy of the final report by Q3 2015.
General summation shows a distinct advantage to providing a separate delivery system for raw water to
reduce the amount of potable water demand.
Downtown Poudre River
Recreation, Habitat and
Stormwater Improvements Plan
Q1 2013 Q3 2013 82,117 20,000 Portal launch occurred in 2013. Upgraded Sustainable Purchasing content on the Green Purchasing
website and added links from five target areas on the Portal. Outreach about Enviro portal conducted in
2013/2014; Enviro Portal is routinely updated in 8 enviro topic areas.
BFO- Enhancements
Funded in
2013-14*
Environmental H E A L T H
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 10
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Fire Mitigation - Operations and
Maintenance COMPLETE AS OF
Q3 2014 EXCEPT FOR
ONGOING MONITORING
Q3 2012 Ongoing 1,073,376 1,073,884 All mulching, seeding and tree falling work under the scope of the Natural Resource Conservation Service
(NRCS)-Emergency Watershed Protection (EWP) Program is complete, as of August 2014. In total, 1,830
acres of wood shred mulch and 48,000 linear feet of directional falling was completed in cooperation with
NRCS, City of Greeley and Larimer County. Remaining areas in need of restoration are being prioritized
and addressed by the Coalition for the Poudre River Watershed, or CPRW, for which the City of Fort
Collins serves on the board of directors. The Source Watershed program continues to monitor
background water quality as well as the impact of storm events on water quality of the Poudre River.
Fire Mitigation - Capital
Improvements COMPLETE AS
OF Q3 2014
Q1 2013 Q2 2014 1,800,252 1,253,701 All mulching, seeding and tree falling work under the scope of the NRCS-Emergency Watershed
Protection (EWP) Program is complete, as of August 2014. In total, 1,830 acres of wood shred mulch and
48,000 linear feet of directional falling was completed in cooperation with NRCS, City of Greeley and
Larimer County.
Environmental Services
Operational Enhancements
Q1 2013 Q4 2014 37,000 37,000 WRAP (Waste Reduction and Recycling Assistance Program) providing results. Smooth implementation of
cardboard ordinance in 2013/2014. Healthy Homes program has completed focus groups and refined
program messaging and materials. Volunteer training complete in April 2014.Exceeded home assessment
goal for 2014; 82% compliance rates on recommended improvements to date.
Oil and Gas Standards and
Regulations
Q2 2012 Ongoing Operating
Budget
Operating
Budget
Studies by consultants to evaluate data availability on health impacts and property values are complete
and are being reviewed by staff.
Energy Policy and Greenhouse
Gas Goal review (Policy - Kevin
Gertig-same dates)
Q1 2013 Q2 2014 Operating
Budget
Operating
Budget
February 2014 Council Work Session completed. April 1, 2014, Council resolution approved authorizing
formation of Citizen Advisory Committee. During 2014, CAC met 9 times, 4 Council work sessions were
held, public input was obtained, and Council approved updated GHG goals, based on the 2015 Climate
Action Plan Framework in March 2015. Energy Policy update will be complete in 2015.
Water/Wastewater Rate and PIF
Adjustments and Water Right
Utilization Fee
Q2 2013 Q2 2015 Operating
Budget
Operating
Budget
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Oil and Gas Standards and
Regulations
Q2 2012 Ongoing Operating
Budget
Operating
Budget
Studies by consultants to evaluate data availability on health impacts and property values are complete
and are being reviewed by staff.
Energy Policy and Greenhouse
Gas Goal review (Policy - Kevin
Gertig-same dates)
Q1 2013 Q2 2014 Operating
Budget
Operating
Budget
February 2014 Council Work Session completed. April 1, 2014, Council resolution approved authorizing
formation of Citizen Advisory Committee. During 2014, CAC met 9 times, 4 Council work sessions were
held, public input was obtained, and Council approved updated GHG goals, based on the 2015 Climate
Action Plan Framework in March 2015. Energy Policy update will be complete in 2015.
Water/Wastewater Rate and PIF
Adjustments and Water Right
Utilization Fee
Q2 2013 Q2 2015 Operating
Budget
Operating
Budget
W/WW PIFs will be adjusted for 2015. Water right utilization fee has been put on hold and will be moved
to 2015.
Water Allotments for all
Commercial Accounts
Q3 2013 Q4 2014 Operating
Budget
Operating
Budget
Staff is working on prioritizing Commercial Water Allotment Code changes
relative to updates/changes to other Utility code and policies.
Thermal Energy Strategy Q3 2013 ongoing Operating
Budget
Operating
Budget
Need more clarification from Council.
Reservoir and Ditch Companies
and City’s Response Working
with Neighborhoods
Q1 2013 Q1 2014 Operating
Budget
Operating
Budget
Kevin will work with Jeff Mihelich and Jon Haukaas on this item. Providing Colorado water law basics to
Jeff, then anticipate meetings. This has developed into a several part project. Utilities (Carol Webb) is
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Council Retreat
Initiatives
Already Funded in
2013-14
Prescription Drug Disposal
Program
Q1 2014 TBD Operating
Budget
Operating
Budget
New regulations expected in January 2014. Worked with Colorado Department of Public Health and
Environment to put a full program in place. The lockbox has taken in 1,292 pounds of medication since its
installation. That was then combined with the 1,086 pounds collected over two Prescription Drug Take
Back events in 2014 and sent to the DEA for safe destruction.
Solar Access Ordinance NA NA NA NA NA
Waste to Energy NA NA NA NA A 2015/2016 budget offer was funded for "Advanced Waste Stream Optimization." Ongoing investigations
into opportunities to participate in regional waste conversion facilities, including discussions with large-
scale biodigestor under construction in Kersey (near Greeley) and concepts for expansion of local
wastewater treatment system to accept more food waste. Scoping work planned in Q3 2015 for
consultants to help adapt principles of Sustainable Materials Management to local waste management
systems and regional planning, in conjunction with Community Forum sponsored by Larimer County Solid
Waste Department in Fall, 2015.
Deconstruction Ordinance
(Schedule is for Construction
Waste Program in new building
codes)
Q4 2013 Q2 2014 NA NA No plans to move further on this item since there is insufficient infrastructure to accommodate full
deconstruction of buildings. A component for recycling applicable demoed materials has been added as
part of the 2012 building code adoption process.
Environmental H E A L T H
Council Retreat
Initiatives-
Not Funded
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 13
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Leadership development
programs
ongoing ongoing 100,000 100,000 Executive leaders continue to engage in coaching and skill development as needed. Emerging/beginning
leaders have been selected for the Lead 1.0 program that deployed in February and will end in December.
Lead 1.0 is engaged in competency skill development and leadership coaching. Tentative deployment of
Lead 2 end of Q2 2015.
Manager/Supervisor 360
Assessments
Q2 2013 ongoing 55,850 55,850 Completed - Eighty four department and division heads completed their post-360 assessment. Their
interpretative workshops were June 25 and 26, and the final coaching session was in July. The ELT was
debriefed in December 2014, and overall positive program results ere presented (including 3 internal
leadership promotions).
City's Strategic Plan and System
Integration
Q1 2012 Q2 2014 75,000 25,000 The strategic planning process is complete for 2015-2016. Presented Strategic Plan draft to Council and
received input February 2014. Updated plan and presented the final in March. The Strategic Objectives
are being used for 2015-2016 BFO offers.
Sales Tax Software Q1 2013 Q4 2013 330,000 30,000 Went live on Dec. 10, 2013. Software application is fully implemented including an eFiling component that
allows the City’s 11k vendors to file and remit sales tax online. To date, 30% of the monthly and quarterly
filers have registered to file online.
Workplace Safety Initiative Fund Q1 2013 Q4 2014 100,000 100,000 Funding for 2013 has been spent. The Hazard Reduction Fund (HRF) team reviewed applications for
2014 project submittals, and funding recipients were announced in June 2014.
Occupational Health
Observations
Q1 2013 ongoing 100,000 68,000 Database has been established in JDE to track employee participation and compliance with employee
safety requirements. Working with departments to schedule appointments, and payment codes have been
established to track spending.
Comcast Franchise Renewal Q2 2013 Q1 2015 140,000 0 Final report on assessments and surveys was delivered to the City and presented to Council at a Work
Session in April, 2014. Direction obtained during the Work Session was used to develop an initial draft of
proposed franchise agreement. The negotiations with Comcast are nearly completed. The proposed new
agreement is expected to be presented to Council in April, 2015.
Master Planning and
Redevelopment of Block 32 for
City Facilities
Q2 2013 Q4 2013 135,000 109,000 The master plan is complete, the location of the new Customer Services facility is set, and we are
reviewing the final document. Finalized the lease with Eco-Thrift, and they moved to 300 N. Howes in
September.
High Performing G O V E R N M E N T
BFO- Enhancements
Funded in
2013-14*
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 14
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Information Technology VoIP
Implementation
Q1 2008 Q3 2014 145,585 307,055 A few PFA facilities remain. 2014 funds are re-appropriation of 2013 project funds. PFA implementation
start delayed until October in order to finalize funding options for PFA portion. City IT to front PFA’s
equipment costs to allow VoIP completion, which is scheduled for March, 2015. PFA to repay costs at end
of year or 2015.
E-Government Contract Services Q1 2013 ongoing 61,400 61,200 Continue to make use of hourly contract staff to augment staff capacity to complete Web-related projects.
IT Computing Security and Utility
Infrastructure Maintenance
Q2 2013 ongoing 172,776 176,978 Position filled and work underway to document and implement cyber security processes related to AMFC.
Utilities Business Process and
Billing System Evaluation
Q1 2013 Q4 2015 75,000 75,000 Completed inventory of Customer Information System (billing system) functionality enhancements needed
based on manual processes and current software version. Completed development of RFQ to receive
existing vendor, and other vendors information on managing Customer Information System
enhancements. Outcome in second quarter 2015 will determine road-map for managing short term and
long-term billing system enhancements that are compatible with AMFC and identified customer
expectations.
Utilities Customer Relation
Management Application
Q1 2014 Q4 2015 0 150,000 BBC selected as vendor and has completed segmentation study of all customer classes. A cross
functional team, including representatives from Customer Connections, Utilities Finance, Environmental
Services, Economic Health and City Manager's Office, will be working collaboratively on the project
through second quarter 2015 to segment customers according to shared behaviors and psychographic
factors. Utilities in collaboration with other City departments will create shared provider models in order to
develop targeted service delivery models, meet customer expectations, and optimize programs and
services to meet the outcomes pf the City Strategic Plan.
Social Sustainability Strategic
Plan
Q4 2013 Q3 2014 100,000 20,000 The Social Sustainability Department Draft Strategic Plan was presented to City Council on February 24,
2015. General direction was given to move forward with the draft plan, include some specific
recommendations from Council, continue public outreach process to refine the plan, include a work plan
and timeline with specific action items, and bring back to City Council for consideration in summer, 2015.
Mason Corridor Communication
and Additional Communication
Support
Q1 2013 Q3 2014 46,766 0 MAX launch and service change communications complete. Transfort has transitioned from launch of new
service to on-going marketing and communications.
High Performing G O V E R N M E N T
BFO- Enhancements
Funded in
2013-14*
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 15
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Enterprise Wireless Access Q1 2013 Q3 2014 77,500 9,000 Wireless services in meeting areas in major facilities completed. Guest access in compliance with SB152
was implemented
Enhance Legal Services Q1 2014 ongoing 183,386 205,469 A new City Attorney has been hired as of March 17th, 2015. Planning for optimizing staff and services will
occur in Q2 2015.
Revenue Diversification 2012 Ongoing Operating
Budget
Operating
Budget
Staff presented to Council Finance in December of 2014. Staff will present additional information regarding
Sales Tax on Services and an Admissions Tax in Q2 2015.
Planning for Next Community
Capital Program (BOB II)
Q2 2013 Q4 2014 Operating
Budget
Operating
Budget
Council referred to April 2015 election for tax renewal initiative.
Funding Analysis Tied to Quarter-
Cent Renewal for Street
Maintenance
Q2 2013 Q3 2013 Operating
Budget
Operating
Budget
After several conversations with Council Finance, staff is moving forward with a tax renewal and is not
proposing the implementation of a Street Maintenance Fee.
KFCG Annual Report Q1 each
year
Q1 each
year
Operating
Budget
Operating
Budget
The 2014 Annual Report was presented to Council on April 25; plan for 2015 is to record; possibly a Cable
14 video instead of a Council presentation. Printed reports would still be provided.
Strategic Risk Assessments Q3 2013 Q1 2014 Operating
Budget
Operating
Budget
Finalize work scope and cost with Risk Assessment. Planning for March 2015 launch of organization wide
assessment.
Sustainable purchasing practices Q2 2012 Ongoing Operating
Budget
Operating
Budget
Went live Nov. 13, 2013 for coding purchase orders in JDE as green or not green and by commodity code.
This enables us to start measuring progress for dollars spent on Green/Sustainable Purchasing.
Developing Procurement Code of Ethics - Launched new cloud-based Bidnet e-procurement system for
quotes, bids and RFPs. Release of a new fcgov Purchasing website launched Oct. 1. Complete review,
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
BFO Process Improvement Q2 2013 Q4 2013/
Ongoing
Operating
Budget
Operating
Budget
All improvements implemented. Offers were available for review online with Web links to performance
measures. Public outreach started May 6; “go to the public” events were conducted primarily in May with
online feedback tools live through the end of June. Facilitated a feedback session with BFO team
members and community participants in November. Will use that feedback for the 2017-18 process.
Collective Bargaining Agreement
with Fraternal Order of Police
Q2 2013 Q4 2013 Operating
Budget
Operating
Budget
2014-2015 Agreement ratified by FOP on Nov. 11 and approved by City Council on Dec. 17.
Performance management
improvements
Q2 2013 Q4 2013 Operating
Budget
Operating
Budget
Compensation & Career Progression Assessment complete. Phase one implementation, including
performance management improvements, in progress and on track for completion Q3, 2015.
Recruitment/Onboarding
enhancements
Q1 2013 ongoing 45,000
Software
Operating
Budget
Selected vendor and finalized contract with Cornerstone for the City’s recruitment/applicant tracking
system. The City’s onboarding process has been mapped and configured; thus, procedural and program
changes will be developed as Cornerstone’s implementation plan is designed and executed. Work is
underway to redesign the City’s onboarding process which will be deployed with Learning Management
System (LMS) enhancements in Q3 2015.
Utilities Knowledge Transfer ongoing Q2 2015
ongoing
230,000 254,007 The Knowledge Management SharePoint site continues to be enhanced and updated. Knowledge
Transfer funds are successfully being utilized for internships, cross-training and hiring in advance of
vacancy of key positions. The 2014 annual report is underway with an anticipated completion May 2015.
It will provide a broad overview of risks and identify key areas for improvement.
Improve safety culture and work
practices
2012 ongoing Operating
Budget
Operating
Budget
Vision Established as – Our safety vision is to be the safest workplace in America. Mission Established as
– Fostering a culture where safety matters as much as getting the job done. Update on work complete and
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Develop Strategic Community
Partnerships
ongoing ongoing 0 0 Collaborative work continues with several initiatives. Examples include Fort Collins and Loveland
considering partnering on a joint Police training facility and the Airport; the Renewable Energy Conference
sponsored by the City and several energy agencies; and mutual aid and direct support of neighboring
communities, particularly Estes Park, damaged by the September 2013 flood.
Offices in Council districts Q4 2013 0 0 Worked with two specific councilmembers who have expressed an interest in office space. Lisa Poppaw is
set up at the Police Department and Ross Cunniff will be at the Senior Center when it's completed.
Tying together Outcomes,
Objectives, Initiatives, Metrics,
Agenda Items and Metric
Feedback
Q2 2013 ongoing 0 0 Phase I - The 2015-2016 Strategic Planning and BFO processes occurring Q1 and Q2 2014 have more
effectively aligned these items. Continued work on integrating Council Work Plan with strategic initiatives
and Six Month Calendar.
Multiyear Financial Plan Q4 2014 Q3 2015 0 0 Staff reviewed core assumptions and the scope of how the Long-Term Financial Plan (LTFP) will work with
both the Council Finance Committee and Council Futures Committee in QIV of 2014. The first draft of the
LTFP is complete and was scheduled for review at a council work session in Feb 2015. This item was
bumped from the agenda and will be rescheduled later in the year. The model currently has yearend 2013
actuals and estimates for 2014, staff anticipate updating 2014 with actuals after the yearend close is
complete in May which would push the work session into mid summer.
Community Engagement Q2 2012 ongoing 35,276 0 Expanded public engagement efforts for hard to reach populations, particularly with projects such as West
Nile Virus, the City Strategic Plan and the 2015-2016 Budget. Established staff Public Engagement Team
that is working on system improvements, including creating a Civic Engagement Guide, evaluating
effectiveness of Idea Lab, and supporting implementation of board & commission alignment with key
outcomes.
Solidify Fort Collins’ Brand Q4 2013 Q4 2014 0 0 Updated brand guidelines complete. Design complete on improved presentation templates; organization-
wide roll-out and implementation in progress. "Telling Our Stories" BFO offer funded for 2015-2016;
CityView launched in February, 2015. Innovation series will launch in Q2, 2015. Significantly expanded
City photo archive – more than 1,900 photos online (flickr.com/photos/fortcollinsgov/)
Digital Platform for Digital
Services
Q3 2013 Q1 2015 0 0 This project will roll into Broadband Strategy Development that kicked off at the end of February- 2015.
Develop a Foundation to Fund
City Initiatives
Q4 2013 TBD 0 0 Staff has researched several Foundation options and summarized findings in a memo to Council.
Council Retreat
Initiatives
Already Funded in
2013-14
High Performing G O V E R N M E N T
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 18
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
PFA Office of Emergency
Management
Q1 2013 ongoing 120,500 121,920 This is an ongoing goal in the Office of Emergency Management. Activity that has taken place includes,
but is not limited to, revision of City Emergency Operation Plan, revision of City Intergovernmental
Agreements, update to Mutual Aid Process and Agreements, development of Business Disaster
Preparedness Program including Community Emergency Response Teams and Community Awareness
Program. Staff at OEM has delivered several training courses and exercises to the community and to City
employees regarding disaster preparedness. Staff at OEM are using Twitter and Facebook to notify the
public during disasters and as a general communication mechanism.
Emergency Medical Services
Smartphone Application
Q1 2014 Q4 2014 75,000 0 The smartphone application software for Pulse Point was installed into the new Computer Aided Dispatch
(CAD) summer 2014. A community-wide PR campaign is underway, and a roll out plan for community
CPR classes and CPR flash mobs has been developed. Testing and training for dispatchers is underway.
PFA Electronic Data
Management
Q1 2014 4 2014 124,523 0 In process.
Parks Ranger Program Q1 2013 Q2 2013 179,661 141,863 First park ranger began patrol and education in June 2013; second started Q1 2014. Developed an
educational program for “Dog Waste” that started Q1 2014. Currently, the Rangers are involved in working
with the homeless populations in various parks. The ranger program will be doing an internal survey this
year to determine their internal customer service levels.
Police Accreditation Q3 2013 Ongoing 0 650 FCPS submitted the Colorado Association of Chiefs of Police (CACP) application, and the site visit
occurred on July 14, 2014. The review committee recommended FCPS be awarded the CACP
Professional Standards Accreditation, and the certificate was presented on Oct. 21, 2014 at the City
Council Meeting. In Q1 of 2015 FCPS submitted the application beginning the CALEA accreditation
process. This national accreditation process is expected to take 2-3 years to complete.
Data-driven policing Q1 2013 Ongoing 90,992 83,712 Utilizes crime data to impact crime trends. Crime analyst hired. Cost reflects analyst and technology
purchases. The patrol crime analyst has provided a great deal of value in analyzing all police reports for
trends and patterns. Weekly crime bulletins go to officers describing current patterns and offenders who
are active in the area.
Firing Range/Driving Track Q4 2013 Q4 2015 0 0 Police Services, in partnership with the Loveland Police Department, is continuing to work on the Public
Safety Regional Training Complex, a joint shooting range/driving track/classroom facility. Staff from the
City of Fort Collins, Fort Collins Police Services, the Loveland Police Department, and the City of Loveland
continue to develop the final proposal to be presented to Council in Q2 of 2015.
S A F E Community
BFO- Enhancements
Funded in 2013-14*
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 19
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
River District/Jefferson Street:
Design of Stormwater
Improvements
Q3 2014 Q2 2015 0 250,000 Funding has been approved to construct the final outfall from Lincoln Ave to the Poudre River. Work is
anticipated to begin in Q4 2015. The storm sewer shall extend west in Willow to across the UPRR tracks
and also south in Lincoln to across the same track. This will position the development community and the
City to construct the remaining improvements over time.
Electric Rate and Development
Fee Adjustments
Q3 2013 Ongoing;
presented
annually in
Q4 for
upcoming
Operating
Budget
Operating
Budget
2016 rates will be presented to Council in Q4 2015.
Customer Demand Response
Program Deployment
Q1 2013 Ongoing
Program
269,328 1,802,883 Engineering tests on demand response over summer with 160 thermostats completed. Mobile application
available since summer 2014. Customer satisfaction levels 89%. Full-scale launch started on November
2014. As of Q1 2015, over 1300 enrolled customers in the HVAC program. Plans to expand to add electric
water heaters. Program expected to deliver $300,000/yr avoided power purchases.
Customer Web Portal Program
Deployment
Q1 2013 Q2 2015 0 946,935 Completed web portal launch with marketing for "Monitor My Use" desktop version in August 2014 . As of
March 2015 the web portal desktop version has 5,333 unique users. The web portal mobile application
was implemented on December 16, 2014. As of March 2015 Utilities has tracked 169 unique mobile
customers. Utilities plans to launch web portal for both desktop and mobile to net metering customers in
the second quarter of 2015.
Northeast College Corridor Outfall
Phase 1 Construction
Q1 2014 Q2 2016 0 1,100,000 The outfall infrastructure south across Vine Dr and the UPRR tracks is being constructed in Q1 2015.
Closure on the property acquisition for the detention area is anticipated for early Q2 2015. Construction of
the detention area and the start of backbone infrastructure construction westward in the Suniga Dr
alignment will begin in later 2015.
Complete advanced meter
installations
Q2 2012 Q2 2015 11,057.920.8
3
230,000.00 All electric meters except for 15 large industrial customers have been installed. Though we have worked
out a means of providing these customers information similar to the MV-Web tool, we are now waiting for a
software update that will allow us to incorporate power factor interval data into the billing process.
Expectation is that this should be accomplished by Summer 2015. Water meter deployment in the Laporte
area is mostly complete, and we have started on installation of the 127 compound water meters that serve
larger customers.
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Harmony Flood Mitigation
Feasibility and Preliminary Design
Q3 2013 Q3 2014 20,000 880,000 The analysis of alternate flood mitigation strategies for the entire I-25 corridor between US34 and
Wellington is being worked on cooperatively between CDOT, Larimer County and the City of Fort Collins.
The next step is to complete preliminary design and cost estimating of the various I-25 bridge and box
culvert replacements options to determine the most feasible approach to solve the broader issues. CDOT
remains the lead agency on the project with support from City Engineering and Floodplain staff.
Water shortage management
plan COMPLETED
Q1 2013 Q4 2014 Operating
Budget
Operating
Budget
Water Supply Shortage Response Plan and City Code updates were approved on second reading July 1,
2014, at Council.
Collaborate in Regional Energy
Master Plan - NO LONGER
ACTIVE
Q2 2013 Q2 2013 NA NA Regional Energy Master Planning initiative is no longer active.
Develop Community Information
Delivery Platform for Health and
Safety (e.g., WIN, Weather)
Q1 2014 Q4 2014 0 0 The new PFA website has an emergency notification system. This is linked to the Emergency
Management Office of the City so that we can ensure up-to-date information.
Increased Bike Enforcement ongoing ongoing Operating
Budget
Operating
Budget
No additional budget for this item. Officers prioritize their work and perform bicycle enforcement when
possible. Goals and expectation need to be clarified.
Municipal Court Q 4 2013 ongoing Operating
Budget
Operating
Budget
Municipal Court staff processes traffic, misdemeanor and civil infraction cases filed in our Court in a timely
manner. Information and assistance is provided to the public in person, by phone, by mail and email, and
through our Web page. To reach out to the public, and especially those who are homeless or transient,
Court staff has joined the Project Homeless Connect team, offers weekly off-site Court Clerk assistance at
the Murphy Center and public library, and holds monthly “Special Agency Sessions” to address violations
such as camping and trespass in a way which balances compassion with resourcefulness and
accountability.
S A F E Community
Other Key Initiatives
Funded in 2013-14*
Council Retreat
Initiatives Already
Funded in 2013-14
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 21
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Design of Community Gateway
Features on I-25
Q3 2013 Q4 2015 100,000 0 This project is in conjunction with the CDOT I-25 Design. CDOT has recently approved funds to continue
towards the completion of the 30 percent design. Staff will be working with the CDOT project team to
develop gateway concepts that can be implemented when construction funding is identified.
Green Street/Street Reshaping
Demonstration Project
Q2 2013 Q4 2015 0 450,000 The project planning and design has been completed, including public outreach and engagement. The
project has been paired with a scheduled Street Maintenance Program street resurfacing in 2015 in order
to leverage the street repaving project and provide more amenities. Construction is scheduled to occur in
2015.
Transfort/Dial-A-Ride Facilities
Capital Improvements
Q1 2013 Q4 2014 97,000 100,000 Transfort secured $210,000 in CDOT grant funding to construct an 80-rack secure bike cage at the
Downtown Transit Center. Local capital funds will serve as match for a total project cost of $260,000.
Streets Capital Equipment Q1 2013 Q4 2013 239,920 300,000 An analysis of 2015 short and long term capital equipment needs was completed.
Lemay and Vine Capital
Improvement Project - Design
Q2 2015 Q4 2016 2015
$500,000
2016
$500,000
Funds were approved in the 2015/2016 budget to begin design and right of way acquisition for the
realigned Lemay. Staff anticipates an extensive public outreach process to begin in the fall of 2015.
Natural Resources Research
Center Overpass
Q3 2013 Q3 2014 1,200,000 Total Project
Budget $2.75
million
The pedestrian overpass was opened May of 2014. The last phase of the project is toad stairs to both
sides of the overpass. The placement of the stairs was completed November 2014.
Timberline Road Improvements -
Drake to Prospect
Q2 2015 Q4 2016 763,368 2,736,632 This project is under design with construction planned for 2016.
Intersection Improvements and
Traffic Signals
Q2 2013 Q2 2015 271,528 0 Signal controller upgrades 95 percent completed. All critical intersections completed.
FC Bikes to Platinum Q1 2013 Q2 2013 90,000 90,000 This was an enhancement for the 2013-2014 budget cycle aimed at increasing the quality of cycling in the
City. Fort Collins was awarded the Platinum Bike Friendly City award in May of 2013. This initiative
advanced the update to the Bike Plan and other FC Bikes activities.
Transfort Marketing Q3 2013 Ongoing '14 60,080 60,188 Marketing efforts have been ongoing with many activities surrounding the MAX and other service changes.
Targeted marketing campaigns will continue through 2015.
T R A N S P O R T A T I O N
BFO- Enhancements
Funded in
2013-14*
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 22
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
North College Improvements -
Phase III
Q2 2012 Q4 2015 0 Total Project
Cost $12
Million
This project is under construction with completion planned for the fall of 2015.
Planning for the
Vine/Lemay/Linden/ Jefferson
Area (Duplicate with Lincoln
Corridor Plan).
Q1 2013 Q2 2014 325,000 0 The Lincoln Corridor Plan included the larger context of the Lincoln "Triangle" area as part of the planning
process. The plan was adopted by City Council on May 20, 2014.
Lincoln Corridor Plan/Lincoln
Street Improvements
Q32015 Q4 2016 $275,000 for
Plan;
0 The Lincoln Corridor Plan was adopted by City Council on May 20 with a 6-0 vote. Partial funding was
approved in March 2015 (4-2 vote) for the Lincoln Street Improvements between Lemay and 1st Street.
Staff will begin design and construction is planned for 2016. Staff will bring back to Council a funding
proposal to fund the remaining $2 million in construction coats in May 2015.
Bicycle Plan Update Q3 2013 Q4 2014 0 125,000 This plan was unanimously adopted by City Council on Dec. 16, 2014.
Implementation of FC Walks and
the Sidewalk Improvement
Program
Q1 2013 Q4 2014 0 300,000 FC Moves submitted offers for FC Walks in the 2013-2014 and 2015-2016 BFO cycles, but these
initiatives were not funded. Pedestrian Program improvements are funded as part of operating budget and
BOB.
Regional Transit Study Q1 2012 Q2 2013 150,000 0 Initial project complete. Loveland and Fort Collins are working toward initial integration of fare structure
and paratransit service. Loveland plans to participate in Transfort's paratransit (Dial-a-Ride) service
contract in 2016. Further coordination and collaboration of services between Fort Collins and Loveland will
be explored in 2015.
Harmony Road Enhanced Travel
Corridor Master Plan
Q1 2012 Q3 2013 0 0 Plan was adopted by City Council in July of 2013.
Larimer County Urban Area
Street Standards Update
Q4 2013 Q3 2015 Operating
Budget
Operating
Budget
FC Moves has assembled an interdisciplinary team to work on numerous revisions. Development of
technical amendments, corrections and other updates has begun. This project will continue into mid 2015.
Fugitive Dust Muni Code
(Nuisance Ord) Change
Q1 2014 Q4 2014 Operating
Budget
Operating
Budget
Draft code changes and Dust Control Manual has been developed. Public engagement including
webpage, survey, public comment period, stakeholder meeting, public open house, community
City Council 2013-14 Work Plan- Final
Budget Initiative
Start Date
(Quarter)
End Date
(Quarter)
Initiative
Cost 2013
Initiative
Cost 2014 Status
Hybrid Transportation System to
Provide Point-to-Point Solutions
Q4 2013 Q4 2104 Operating
Budget
Operating
Budget
Transfort staff is nearing implementation (April 2015) of a Dial-A-Cab service that will be available to our
existing Dial-A-Ride clients. This service will provide limited taxi vouchers to our Dial-A-Ride customers,
which will allow them to travel beyond our Dial-A-Ride service boundaries and hours of service. This
service will be provided by a new grant received by the Federal Transit Administration to enhance service
to seniors and disabled populations.
Increase Transfort Vouchers Q2 2013 Q4 2014 50,000 50,000
In February 2015, application forms were distributed to all Ride Assistance Program participants and
prospective participants. Transfort is in the process of confirming and approving applicants for the
Program and determining quantities of free bus tickets for approved agencies. Transfort anticipates that
the 2015 distribution schedule will be complete by the end of March. In the meantime, interim quantities of
bus tickets have been distributed to all agencies that requested assistance. All Program participants have
been eligible to purchase discount bus passes during the application process.
Connect the Mason Line to the
Senior Center and Other
Q4 2013 Q4 2014 0 330,000 Transit Service has been provided from the Senior Center to MAX since May 2014.
Bicycle Safety Q1 2014 Ongoing Operating
Budget
Operating
Budget
Represents a combination of the programming provided by FC Bikes and the Safe Routes to School
program. It includes Traffic Skills 101 classes, bike talk events, public safety campaigns (light and helmet
distribution), bike training for elementary and middle schoolers, and many other events and activities.
Pedestrian Improvements ongoing ongoing 300,000 300,000 Budgeted through BOB and Engineering operating budgets. In 2014 this project installed more than 6,000
feet of new walkways and more than 25 new access ramps. Staff is currently planning work for the 2015
program.
Council Retreat
Initiatives-
Not Funded
I-25 Harmony Transfer
Center/Bathroom
NA NA 0 0 PDT staff working with CDOT to determine future uses and expansion of Harmony/I-25 PnR. CDOT Div. of
Transit and Rail (DTR) to begin Regional Express bus service to Denver Q2 2015. CDOT wishes to
expand the PnR by 100 spaces to the north to meet new rider demands. They will need to purchase land
from City Natural Areas. $150,000 was approved in 15-16 budget to help make improvements (e.g.
restrooms) to the PnR facility.
T R A N S P O R T A T I O N
Council Retreat
Initiatives
Already Funded in
2013-14
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 24
1
Karen
Weitkunat
Mayor
Gerry Horak
Mayor Pro Tem, District 6
Bob Overbeck
District 1
Lisa Poppaw
District 2
Gino Campana
District 3
Wade Troxell
District 4
Ross Cunniff
District 5
Council Term 2013-2015
Highlights and Influence
ATTACHMENT 2
Outcome Areas
2
COMMUNITY &
NEIGHBORHOOD
LIVABILITY
CULTURE &
RECREATION
ECONOMIC
HEALTH
ENVIRONMENTAL
HEALTH
SAFE
COMMUNITY TRANSPORTATION
HIGH
PERFORMING
GOVERNMENT
3
Community & Neighborhood Livability
97% residents say this is a great
place to live
• Social Sustainability Gap Analysis
and Strategic Plan
• West Central Area Plan
• Redtail Ponds Housing
4
• Downtown Poudre River Plan
• Southeast Community Park
• Lincoln Center and Senior
Center Renovations
• Pro Cycle Challenge
Culture & Recreation
5
• Mall redevelopment
• Woodward Project
• MidTown in Motion Plan
Economic Health
6
• Climate Action Plan
• Waste Reduction:
Community Recycling
• Oil and Gas
• Urban Ag-Nature in
the City
• Expansion of Smoking
Ordinances
Environmental Health
7
• Water Supply and Management-
College Ave Main Replacement
• Marijuana Regulations
• Police Body Cameras
• PFA IGA
Safety
8
• Lincoln Corridor Plan
• Bike Master Plan
• MAX and extended hours
and routes
• North College construction
Transportation
9
• Board and Commission
Improvements
• Strategic Plan
• Broadband
• New City Attorney
High Performing Government
10
• Powerhouse Addition
• Resiliency Task Force
• Black-Footed Ferret
Release
• Flood and Fire Events
• Friendship City
• Airport
• CSU-Stadium
Negotiations
• Martin Marietta MOU
• Timnath IGA
Partnerships
Thank you
11
organization presentation and boards and commissions presentations have been completed. Staff is
working with affected parties on costs and other concerns. Trying to get on Council schedule for April or
May. Planning to initiate training of inspectors and City crews beginning this summer.
T R A N S P O R T A T I O N
Other Key Initiatives
Funded in
2013-14*
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 23
West Vine Stormwater Outfall
Channel Construction
COMPLETE EXCEPT FOR
MONITORING
Q4 2013 Q4 2014 Alt Analysis
$104,000
Final Design
$243,000
Total Constr
Phase Final
Cost
$2,455,000
Construction 100 percent complete. Will monitor seeding, plantings, landscaping over the next two years
through the warrantee period.
S A F E Community
Other Key Initiatives
Funded in 2013-14*
BFO- Enhancements
Funded in 2013-14*
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 20
next 90 days shared with ELT Feb 11th – focus on organization development, safety team realignment,
organizational relationships and safety assessment. Developing new safety data for each Service Area
(SA) to be used in the Quarterly SA reviews beginning in May. Director of Safety posting ended Feb 9th,
and interviews for top 4 candidates have been scheduled for early April.
High Performing G O V E R N M E N T
Other Key Initiatives
Funded in
2013-14*
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 17
revision and update of Purchasing Policy by April 1, 2015. Initial spend analysis for 2014 green dollars
indicates 24% green, 44% non-green, and 32% not coded. Of the total spend coded, green represented
35% of the dollars expended.
Community Dashboard and a
BFO Metrics Report
Q2 2012 Q3 2013 Operating
Budget
Operating
Budget
More than 500 measures have been loaded into ClearPoint. Defined quarterly reports in November 2013.
First report published December 2013. Major revisions completed in 2014 to include graphs and online
access. BFO Scorecard first quarterly publication scheduled for the end of March 2015.
High Performing G O V E R N M E N T
BFO- Enhancements
Funded in
2013-14*
Other Key Initiatives
Funded in
2013-14*
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 16
taking the lead on process for Ditch Company boards and the relationships with the City, and a Q2 work
session is planned. A larger 2015/2016 project that involves some interdisciplinary master planning for
ditches in the City has begun, but a clear timeline has not been established.
Lower natural gas in new
buildings and increase solar use
Q1 2013 ongoing Operating
Budget
Operating
Budget
This project is ongoing and is funded by capital and grants. The new Nix Admin and Utilities Customer
Service buildings are designed to have solar PV and ground source heat to reduce utility costs.
Shopping Bags Q4 2013 Q2 2014 Operating
Budget
Operating
Budget
Council Work Session May 13, 2014, provided direction to bring "Merchant Regulation" ordinance where
grocers charge 10 cents fee on disposable bag, retain revenue, and use a portion of revenue to provide
durable bags. Modified ordinance passes on second reading on Aug. 19; all retailers must charge 5 cents
for disposable bags starting April 2015. Citizen petition signatures to repeal the measure certified.
Ordinance repealed by Council October 21.
Construction Waste Regulations Q1 2013 Q1 2014 Operating
Budget
Operating
Budget
On track with 2012 building code process - January 2014. Now includes a recycling of demo'd materials
component.
Recycling (Weekly Pickup;
Recycling Waste Contamination)
Q4 2013 Q4 2015 Existing
Budget
Existing
Budget
Basic recycling is in existing budget. RFP scheduled for April 2015 to interview/hire consulting team to
work with staff during Q2 and Q3 to review options for a Universal Recycling Ordinance and update the
1995 Pay-as-you-throw Ordinance. Anticipated schedule for Council work session to review proposals is
in Q4.
Environmental H E A L T H
Other Key Initiatives
Funded in
2013-14*
Council Retreat
Initiatives
Already Funded in
2013-14
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 12
W/WW PIFs will be adjusted for 2015. Water right utilization fee has been put on hold and will be moved
to 2015.
Environmental Services
Operational Enhancements
Q1 2013 Q4 2014 37,000 37,000 WRAP (Waste Reduction and Recycling Assistance Program) providing results. Smooth implementation of
cardboard ordinance in 2013/2014. Healthy Homes program has completed focus groups and refined
program messaging and materials. Volunteer training complete in April 2014.Exceeded home assessment
goal for 2014; 82% compliance rates on recommended improvements to date.
Water Allotments for all
Commercial Accounts
Q3 2013 Q4 2014 Operating
Budget
Operating
Budget
Staff is working on prioritizing Commercial Water Allotment Code changes relative to updates/changes to
other Utility code and policies.
Environmental H E A L T H
Other Key Initiatives
Funded in
2013-14*
BFO- Enhancements
Funded in
2013-14*
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 11
not funded as part of the City Manager's recommended budget.
Other Key Initiatives
Funded in
2013-14*
Council Retreat
Initiatives Funded in
2014 Revision
Economic H E A L T H
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 7
Funded in
2013-14*
Economic H E A L T H
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 5
2013-14*
Other Key Initiatives
Funded in
2013-14*
Culture and R E C R E A T I O N
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 4
Funded in
2013-14*
Community and Neighborhood L I V A B I L I T Y
*Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 1
ATTACHMENT 1