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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 09/20/2016 - SECOND READING OF ORDINANCE NO. 106, 2016 APPROPRAgenda Item 3 Item # 3 Page 1 AGENDA ITEM SUMMARY September 20, 2016 City Council STAFF Bob Adams, Recreation Director Ken Mannon, Operations Services Director SUBJECT Second Reading of Ordinance No. 106, 2016 Appropriating Prior Year Reserves in the Recreation Fund for Therapy Pool Repair and Tile Replacement at the Edora Pool Ice Center and Transferring Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on September 6, 2016, appropriates $600,000 in recreation reserve funds for the Edora Pool Ice Center (EPIC) therapy pool repair and tile replacement. The funds will be used to repair the water leaks discovered in the therapy pool and replace the tile on the natatorium (pool) deck to match the tile throughout the area. This appropriation includes a $6,000 contribution to the APP program. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, September 6, 2016 (w/o attachments) (PDF) 2. Ordinance No. 106, 2016 (PDF) Agenda Item 7 Item # 7 Page 1 AGENDA ITEM SUMMARY September 6, 2016 City Council STAFF Bob Adams, Recreation Director Ken Mannon, Operations Services Director SUBJECT First Reading of Ordinance No. 106, 2016 Appropriating Prior Year Reserves in the Recreation Fund for Therapy Pool Repair and Tile Replacement at the Edora Pool Ice Center and Transferring Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to appropriate $600,000 in recreation reserve funds for the Edora Pool Ice Center (EPIC) therapy pool repair and tile replacement. The funds will be used to repair the water leaks discovered in the therapy pool and replace the tile on the natatorium (pool) deck to match the tile throughout the area. This appropriation includes a $6,000 contribution to the APP program. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The EPIC facility will be celebrating 30 years of operation in 2016 and is starting to show its age. It has been the most heavily used facility in the Recreation Department for many years, and last year hosted over 400,000 participants using ice and aquatic facilities.  In 2011, EPIC experienced chloramine issues.  In 2012, EPIC hired Ohlson Lavoie to complete a full Natatorium Assessment.  In 2013, Operation Services improved some of the air handling issues using major maintenance funding.  In 2014, BFO offers were developed to replace the bulkhead and to improve the pump room to meet standard turnover rates. o The Council funded this project of $2,081,000 for the 2016 budget year. o In addition, the Council has funded the EPIC Lobby Renovations through $410,819.70 in recreation reserve funds.  During the renovation process, leaks were discovered in the gutter drain and the jets for the therapy pool. The age of the pool shell has caused water to penetrate both the tile and concrete shell and has affected the rebar in the pool shell. At this time the therapy pool will not open when the EPIC pool renovation is complete. The Therapy Pool will remain closed until funding is identified. The funding to repair the leaks of therapy pool is $353,000.  The tile work being completed with the pool renovation is only addressing the first 3 feet around the pool area on the north and east sides of the pool and in small areas on the south and west sides of the pool to account for drainage. The project team has identified the closest match to the dark blue, light blue, and white existing tile. However, there will be a noticeable difference. The team recommends funding an additional $247,000 to remove the remaining tiles and replace with new matching tile. This will also require abatement of the existing dark blue tile which contains a lead coating. ATTACHMENT 1 Agenda Item 7 Item # 7 Page 2 The therapy pool construction and pool deck tile schedule could not be complete during the current renovation schedule. However, the natatorium will be opened to the public as the City completes the therapy pool repairs. This project involves construction estimated to cost more than $250,000 and, pursuant to Sec. 23-203 of the City Code, a portion of the appropriated project funds must be set aside for the City’s Art in Public Places (APP) program. To comply with the APP ordinance, one percent of the project funds appropriated by the proposed Ordinance (totaling $6,000) will be transferred to the Cultural Services and Facilities Fund, to be divided therein pursuant to Sec. 23-203 for art acquisition and maintenance expenses. CITY FINANCIAL IMPACTS This Ordinance provides $600,000 in Recreation Reserve funds for the benefit of the EPIC pool renovation, and includes $6,000 in contributions to the APP program. A funding summary of the project is provided below. Total appropriated through 2016 Budget $2,081,000 Total appropriated from Recreation Fund Reserves for Lobby Renovations $ 410,819 Total to-date funding $2,491,819 Therapy Pool repairs $ 350,000 Deck tile replacement $ 244,000 Art in Public Places project contribution $ 4,680 Art in Public Places maintenance contribution $ 1,320 Total additional funding requested $ 600,000 ATTACHMENTS 1. Staff memo, August 25, 2016 (PDF) -1- ORDINANCE NO. 106, 2016 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE RECREATION FUND FOR THERAPY POOL REPAIR AND TILE REPLACEMENT AT THE EDORA POOL ICE CENTER AND TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the City is the owner of the property known as the Edora Pool Ice Center (“EPIC”); and WHEREAS, the EPIC facility is celebrating 30 years of operation in 2016 and has been the most heavily used facility in the Recreation Department averaging over 400,000 participants annually; and WHEREAS, the City Council has funded improvements for replacing bulkheads, improving pump room operations, and remodeling the EPIC lobby in 2016; and WHEREAS, staff has identified a need to appropriate $600,000 for the repair of water leaks located in the therapy pool that were discovered during the pool renovation process and the replacement of the tile on the natatorium (pool) deck to match the tile throughout the area; and WHEREAS, this project involves construction estimated to cost more than $250,000, as such, Section 23-304 of the City Code requires one percent of these appropriations to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund (project) to another fund (project), provided that the purpose for which the transferred funds are to be expended remains unchanged. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from prior year reserves in the Recreation Fund the sum of SIX HUNDRED THOUSAND DOLLARS ($600,000) for -2- expenditure in the Recreation Fund for the repair of water leaks located in the therapy pool and replacement of tile on the natatorium (pool) deck. Section 3. That the unexpended appropriated amount of FOUR THOUSAND SIX HUNDRED EIGHTY DOLLARS ($4,680) in the Recreation Fund is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Art Project. Section 4. That the unexpended appropriated amount of ONE THOUSAND THREE HUNDRED TWENTY DOLLARS ($1,320) in the Recreation Fund is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. Introduced, considered favorably on first reading, and ordered published this 6th day of September, A.D. 2016, and to be presented for final passage on the 20th day of September, A.D. 2016. __________________________________ Mayor ATTEST: _____________________________ City Clerk Passed and adopted on final reading on this 20th day of September, A.D. 2016. __________________________________ Mayor ATTEST: _____________________________ City Clerk