HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 05/03/2016 - RESOLUTION 2016-039 UPDATING THE RESPONSIBILITIESAgenda Item 11
Item # 11 Page 1
AGENDA ITEM SUMMARY May 3, 2016
City Council
STAFF
Christine Macrina, Boards and Commissions Coordinator
SUBJECT
Resolution 2016-039 Updating the Responsibilities of Council Liaisons to City Boards and Commissions and
Superseding Resolution 2000-076.
EXECUTIVE SUMMARY
The purpose of this item is to review and define expectations of Councilmembers in their role of Council
Liaisons to their assigned City boards and commissions.
STAFF RECOMMENDATION
Staff recommends adoption of this Resolution.
BACKGROUND / DISCUSSION
On March 15, 2016, the Boards and Commissions Manual was adopted in its entirety, Resolution 2000-076
was referenced regarding the role of Council liaisons.
This item supersedes Resolution 2000-076 and adds that the Council Liaison will conduct a periodic review
with their respective board or commission at a regular meeting according to the “Periodic Review Schedule”
outlined on page 15 of the Boards and Commissions Manual.
Documents used in the periodic review will be provided to all Councilmembers in advance of the liaison review
meeting with the scheduled Board or Commission. The Council liaison will provide an oral summary during the
“Councilmember Report” portion of a future regular City Council meeting.
-1-
RESOLUTION 2016-039
OF THE COUNCIL OF THE CITY OF FORT COLLINS
UPDATING THE RESPONSIBILITIES OF COUNCIL LIAISONS
TO CITY BOARDS AND COMMISSIONS AND SUPERSEDING
RESOLUTION 2000-076
WHEREAS, on March 15, 2016, the City Council adopted Resolution 2016-026 adopting
the Boards and Commissions Manual (the “Manual”); and
WHEREAS, in 2000, the Council adopted Resolution 2000-076 defining the role of
Council Liaisons to City Boards and Commissions; and
WHEREAS, the City Council has recently reviewed the role of such Council liaisons and
has determined that in addition to the responsibilities identified in Resolution 2000-076, Council
liaisons should assume the additional responsibility of conducting periodic reviews with their
respective board or commission at a regular meeting according to the schedule outlined in the
Manual; and
WHEREAS, the Council desires to adopt a new updated Resolution to outline the
responsibilities.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That Resolution 2000-076 and all prior Resolutions describing the role of
Council Liaisons are hereby superseded.
Section 3. That the role of Council Liaison to boards and commissions shall include
the following responsibilities:
1. To communicate with the board or commission when Council
communication is needed and to serve as the primary two-way
communications channel between Council and the board or commission.
2. To take the lead in filling vacancies, reviewing applications, and
interviewing candidates for the board or commission.
3. To serve as the primary informal Council contact for the board or
commission.
4. To help resolve questions the board or commission may have about the
role of Council, municipal government, and the board or commission.
-2-
5. To establish formal or informal contact with the chairperson of the board
or commission and effectively communicate the role of the liaison.
6. To provide procedural direction and relay Council’s position to the board
or commission, and to communicate to the board or commission that the
liaison’s role is not to direct the board in its activities or work.
7. To serve as Council contact rather than an advocate for or ex-officio
member of the board or commission.
8. To review the annual work plan of the board or commission and make
recommendations to the City Council regarding the work plan.
9. To identify and help resolve any problems that may exist with respect to
the functioning of the board or commission.
10. To facilitate the training of new board and commission members by
providing suggestions and relevant information to the City staff members
responsible for providing such training.
11. To conduct a periodic review with their respective board or commission at
a regular meeting according to the schedule outlined in Boards and
Commissions Manual and to provide an oral summation at a future regular
City Council meeting.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 3rd
day of May, A.D. 2016.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk