HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 05/03/2016 - SECOND READING OF ORDINANCE NO. 049, 2016, APPROPRAgenda Item 2
Item # 2 Page 1
AGENDA ITEM SUMMARY May 3, 2016
City Council
STAFF
Bob Adams, Recreation Director
SUBJECT
Second Reading of Ordinance No. 049, 2016, Appropriating Prior Year Reserves in the Recreation Fund for
Remodeling the Lobby of the Edora Pool Ice Center and Authorizing the Transfer of Appropriated Amounts
Between Projects for the Art in Public Places Program.
EXECUTIVE SUMMARY
This Ordinance, unanimously adopted on First Reading on April 19, 2016, appropriates $410,820 in Recreation
Reserve funds for the Edora Pool Ice Center (EPIC) Lobby Improvements. The funds will be used to remodel
and relocate the front desk, repurpose the snack bar area, create a recessed trash and recycling area, install
new lockers, and renovate the overall appearance of the lobby area. The lobby renovation is desired to take
place during the aquatic renovation project occurring this summer from May 20-October 30, to minimize
downtime at the EPIC and minimizing the negative impact on customer service.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on Second Reading.
ATTACHMENTS
1. First Reading Agenda Item Summary, April 19, 2016 (PDF)
2. Lobby Renovation Memo, April 22, 2016 (PDF)
3. Ordinance No. 049, 2016 (PDF)
Agenda Item 6
Item # 6 Page 1
AGENDA ITEM SUMMARY April 19, 2016
City Council
STAFF
Bob Adams, Recreation Director
SUBJECT
First Reading of Ordinance No. 049, 2016, Appropriating Prior Year Reserves in the Recreation Fund for
Remodeling the Lobby of the Edora Pool Ice Center and Authorizing the Transfer of Appropriated Amounts
Between Projects for the Art in Public Places Program.
EXECUTIVE SUMMARY
The purpose of this item is to appropriate $410,820 in Recreation Reserve funds for the Edora Pool Ice Center
(EPIC) Lobby Improvements. The funds will be used to remodel and relocate the front desk, repurpose the
snack bar area, create a recessed trash and recycling area, install new lockers, and renovate the overall
appearance of the lobby area.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
The EPIC facility will be celebrating 30 years of operation in 2016 and is showing its age. It has been the most
heavily used facility in the Recreation Department for many years with an average of over 400,000 participants
using the ice and aquatic facility each year. City Council funded aquatic improvements for replacing the bulkhead
and improving pump room operations in 2016. The lobby improvements include remodeling and relocating the
front desk counter, repurposing the snack bar area, creating a more functional trash and recycling materials
collection area recessed from the main space, replacing the current locker bank, and generally revitalizing the
lobby appearance. The estimated cost for the lobby improvements is $410,820 and sufficient funds for this
expense exist in current Recreation Fund reserves. The construction schedule for these improvements will be
taking place from May through October. The lobby improvements could be scheduled to take place during the
same time frame as aquatic improvement construction to consolidate resources and disruptions in service.
Approval of this appropriation will invest in the City’s infrastructure and maintain this valuable asset to the
community.
In addition to committing reserves for the lobby renovation, additional funds in the amount of $4,108.20 are
required to be dedicated to the Art in Public Places (“APP”) program, per Section 23-304 of the City Code. Prior
appropriated unexpended funds exist in the Capital Projects Fund – Senior Center Expansion Project and are
available for transfer to the Cultural Services and Facilities Fund to satisfy the APP requirement for the lobby
renovation project.
CITY FINANCIAL IMPACTS
There will be a one-time reduction in Recreation Reserves of $410,820 for improvements to the lobby area at
EPIC.
ATTACHMENT 1
Recreation Department
PO Box 580
Fort Collins, CO 80522
970.221.6586 - fax
fcgov.com/recreation
Date: April 22, 2016
To: Mayor and City Council Members
Through: Darin Atteberry, City Manager
Jeff Mihelich, Deputy City Manager
Wendy Williams, Assistant City Manager
From: Bob Adams, Recreation Director
Re: EPIC Lobby Renovation Process
The EPIC Lobby Renovation Process discussion started with an impromptu facility tour
of EPIC. During the tour it was shared how EPIC used to be perceived as a “World
Class” facility. The well-used facility is aging quickly. It is time to reinvest in EPIC and
give the community what it deserves, a “World Class” recreation center.
Steps taken:
1) The desire to minimize downtime at the EPIC and minimizing the negative impact
on customer service. i.e. doing the bulk head replacement project in conjunction
with the Lobby area or waiting until next year which may have a negative impact
on customer service.
2) Recreation met with Operation Services to determine the scope of work and
estimated cost for the Lobby improvements.
3) Recreation met with City Manager’s team to discuss the timing of the funding.
We discussed options such as: requesting an appropriation out of cycle to
minimize disruption at EPIC or have this proposal compete with other Recreation
needs within BFO.
It was decided to move forward with the request for the appropriation. The renovation
would take place during the bulkhead replacement project to minimize the impact on
customer service. However, in the future we will discuss coordinating large scale
projects so that we are not asking for appropriations out of cycle.
If you have any further question please contact me at badams@fcgov.com.
ATTACHMENT 2
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ORDINANCE NO. 049, 2016
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE RECREATION FUND FOR
REMODELING THE LOBBY OF THE EDORA POOL ICE CENTER AND
AUTHORIZING THE TRANSFER OF APPROPRIATED AMOUNTS BETWEEN PROJECTS
FOR THE ART IN PUBLIC PLACES PROGRAM
WHEREAS, the City is the owner of the property known as the Edora Pool Ice Center
(“EPIC”), Fort Collins, Larimer County, Colorado; and
WHEREAS, the EPIC facility is celebrating 30 years of operation in 2016 and has been
the most heavily used facility in the recreation department, averaging over 400,000 participants
annually; and
WHEREAS, City Council appropriated funds in 2016 to complete aquatic improvements
at EPIC to replace bulkheads and improve pump room operations, with construction to be
completed during 2016; and
WHEREAS, staff has also identified a need to appropriate $410,820 in 2016, available
from prior year reserves in the Recreation Fund, for remodeling of the EPIC lobby; and
WHEREAS, the lobby remodeling project involves construction estimated to cost more
than $250,000, and Section 23-304 of the City Code requires one percent of these
appropriations be transferred to the Cultural Services and Facilities Fund for the Art in Public
Places (APP) program; and
WHEREAS, staff has identified $3,204 and $904 in unexpended amounts in the Capital
Projects Fund-Senior Center Expansion Project available for transfer and appropriation to satisfy
the APP artwork acquisition, and operation and maintenance contributions, respectively,
associated with the EPIC lobby remodeling project; and
WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the
total amount of such supplemental appropriations, in combination with all previous
appropriations for that fiscal year, do not exceed the current estimate of actual and anticipated
revenues to be received during the fiscal year; and
WHEREAS, Article V, Section 9 of the City Charter further authorizes the City Council
to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may
be available from reserves accumulated in prior years, notwithstanding that such reserves were
not previously appropriated; and
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WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to
transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof
from one fund (project) to another fund (project), provided that the purpose for which the
transferred funds are to be expended remains unchanged.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That there is hereby appropriated from prior year reserves in the
Recreation Fund the sum of FOUR HUNDRED TEN THOUSAND EIGHT HUNDRED
TWENTY DOLLARS ($410,820) for expenditure in the Recreation Fund for the
remodeling of the lobby at Edora Pool Ice Center (EPIC).
Section 3. That the unexpended appropriated amount of THREE THOUSAND TWO
HUNDRED FOUR DOLLARS ($3,204) in the Capital Projects Fund - Senior Center Expansion
Project is authorized for transfer to the Cultural Services and Facilities Fund - Art in Public
Places Project and appropriated therein for the Art Project associated with the EPIC lobby
remodeling, pursuant to City Code Section 23-304(a).
Section 4. That the unexpended appropriated amount of NINE HUNDRED FOUR
DOLLARS ($904) in the Capital Projects Fund - Senior Center Expansion Project is authorized
for transfer to the Cultural Services and Facilities Fund and appropriated therein for Art in Public
Places Program Maintenance and Operations, pursuant to City Code Section 23-304(a).
Introduced, considered favorably on first reading, and ordered published this 19th day of
April, A.D. 2016, and to be presented for final passage on the 3rd day of May, A.D. 2016.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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Passed and adopted on final reading on the 3rd day of May, A.D. 2016.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk