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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 02/03/2015 - FIRST READING OF ORDINANCE NO. 014, 2015, APPROPRIAgenda Item 6 Item # 6 Page 1 AGENDA ITEM SUMMARY February 3, 2015 City Council STAFF Kurt Ravenschlag, Transfort/DAR General Manager SUBJECT First Reading of Ordinance No. 014, 2015, Appropriating Unanticipated Grant Revenue from Federal Fiscal Year 2014 Federal Transit Administration Section 5307 and Section 5339 Grants for Transit Operations and Pass-Through to Partner Transit Agencies. EXECUTIVE SUMMARY The purpose of this item is to appropriate funds to provide: local funding in exchange for federal funding to the City’s partner transit agencies in the Transportation Management Area (TMA) - the City of Loveland, the Town of Berthoud, and the North Front Range Metropolitan Planning Organization (NFRMPO) and to increase appropriations for Transfort operations. The added appropriations for the swap arrangements amount to $668,616 and the added appropriations for Transfort operations amounts to $210,827 - for a total appropriation request of $879,443. All appropriations are fully funded with federal grant revenues. STAFF RECOMMENDATION Staff recommends adoption the Ordinance on First Reading. BACKGROUND / DISCUSSION The City of Fort Collins has entered into agreements with each of its three TMA partners to transfer local funds to the partners in exchange for the partner's allocation of federal formula funding. These agreements are specific to FFY 2014 FTA Section 5307 and Section 5339 formula grants. This request for additional appropriations to match the sum of the agreed-upon local funds exchange is fully funded with additional federal funding. In addition, Transfort wishes to increase its operating appropriations in 2015 to account for all remaining unanticipated federal revenue that will not be passed thru to its partner agencies. CITY FINANCIAL IMPACTS This Ordinance increases Transfort’s operating funds by $210,827 in 2015. BOARD / COMMISSION RECOMMENDATION This appropriation request has not been presented to the Transportation Board. However, both the Transportation Advisory Commission (TAC) and the MPO Planning Council have approved the exchange of federal and local funds between the TMA members. PUBLIC OUTREACH In compliance with FTA Circular 9030.1E, Transfort developed a Program of Projects (POP) in consultation with interested parties, made the information available to the public and provided for a public hearing. In addition, the POP was presented to the TAC for its approval and to the MPO Planning Council for its approval Agenda Item 6 Item # 6 Page 2 and inclusion into the Transportation Improvement Program (TIP). ATTACHMENTS 1. MPO Agenda Item Summary (PDF) AGENDA ITEM SUMMARY (AIS) North Front Range Transportation & Air Quality Planning Council Technical Advisory Committee (TAC) Meeting Date Agenda Item Submitted By December 17, 2014 TIP Amendment – Fort Collins TMA Program of Projects Mary Warring Objective / Request Action: Recommend approval of TIP amendments for the Program of Projects for FFY 2014 FTA Section’s 5307, 5310 & 5339 apportionments for the Fort Collins TMA. Report Work Session Discussion Action Key Points: The City of Fort Collins is the Designated Recipient of FTA Section 5307, 5310 & 5339 funding for the Fort Collins TMA area. These funds are used for: Public transportation capital, planning, job access and reverse commute projects, as well as limited operating expenses (Section 5307); Formula funding for the Enhanced Mobility of Seniors and Individuals with Disabilities (Section 5310); and, Capital funding to replace, rehabilitate and purchase buses and related equipment and to construct bus-related facilities (Section 5339). The FFY 2014 funding is $3,084,043 for FTA 5307; $179,908 for FTA 5310; $335,605 for FTA 5339 Fort Collins works with the other TMA members to develop a distribution of available funds and identify the projects to be funded (called the Program of Projects (POP) Of particular note with the FFY 2014 funding; x Section 5307 – Fort Collins has entered into swap arrangements with all participating agencies where the City is exchanging its local funding for federal funding and therefore, freeing the participating agencies from future federal Triennial reviews A public hearing will be held from 4:30 pm – 5:30 pm, January 8, 2015 prior to the NFRMPO Council Meeting in Fort Collins, 215 N. Mason Street. Public notice of the hearing has been published in the three primary TMA newspapers. Supporting Information: There is a planning requirement under 49 U.S.C. Chapter 53, for designated recipient of FTA Section 5307, 5310 & 5339 funding to develop a Program of Projects for inclusion in the TIP. A Program of Projects is a project list proposed by the designated recipient in cooperation with the metropolitan planning organization funded using the urbanized area’s Section 5307, 5310 & 5339 apportionments. The Program of Projects includes a brief project descriptions s, including any sub-allocation among public transportation providers, total project costs, and federal share for each project. The responsibilities of the designated recipient are as follows; x Allocate the relevant apportionment among recipients in the urbanized area or areas based on local needs and arrangements, and in coordination with the MPO(s); x Identify and select the projects that the MPO will include in a metropolitan transportation plan, transportation improvement program (TIP), long-range statewide transportation plan, statewide transportation improvement program (STIP), and/or unified planning work program (UPWP); 9 ATTACHMENT 1 x Submit a grant application for the applicable Section program of projects (POP) and/or authorize other eligible applicants to apply for all or part of the apportionment, and notify FTA of such authorizations; x Ensure that the annual POP complies with the requirements that at least 1 percent of the apportionment is used for associated transit improvements and that at least 1 percent is used for public transportation security projects unless all security needs are certified to have been met; and x Each designated recipient must verify that appropriate documentation of designation is on file with FTA and, if not, provide such documentation. The City of Fort Collins, with the assistance of the TMA members, developed a Program of Projects for each Section’s funding. Fort Collins is submitting for TAC approval, the Programs (5307, 5339, and 5310) of Projects. This item will be presented at the January 2015 MPO Council meeting for ratification and subsequent inclusion in the TIP & STIP. Advantages: Complies with the public participation process as determined by 49 U.S.C. Chapter 53 and prepares or authorizes funding use by the various agencies. Disadvantages: None noted Staff Analysis and Recommendation: The City of Fort Collins has done their due diligence in preparing and working with the TMA partners. They have or will meet all federal requirements as the designated recipient of these specific FTA funds. MPO staff recommends approval. Attachments: x FFY 2014 – Programs of Projects x FFY 2014 Federal Register Apportionments x FTA Section 5307, 5310, & 5339 Factsheets x December 2014 Public Notice 2014 FTA SECTION'S 5307, 5310, & 5339 - CITY OF FORT COLLINS PROGRAM OF PROJECTS FFY 2014 FTA SECTION 5307 Project Description Project Sponsor Total Project Cost Source of Funds (Federal and Local) Operation of fixed route service including FLEX - fuel and personnel costs Fort Collins $ 3,457,982 $1,728,991 Federal and $1,728,991 local - 50% local match requirement Preventive Maintenance activities (vehicles and facilities) Fort Collins $ 1,250,000 $1,000,000 Federal and $250,000 local - 20% local match requirement 3rd Party Cost of Contracting - Veolia contract to provide paratransit services Fort Collins $ 887,630 $355,052 Federal and $532,578 local - 20% local match requirement Total Project Costs - Fort Collins $ 5,595,612 Total Federal Costs - Fort Collins $ 3,084,043 FFY 2014 FTA SECTION 5310 Project Description Project Sponsor Total Project Cost Source of Funds (Federal and Local) Operation of Larimer County Mobility Coordination Program Fort Collins (Pass- Thru) $ 40,218 $32,174 Federal and $8,044 Local - 20% local match requirement Access A Cab - Paratransit Service to Bridge Loveland & Fort Collins Fort Collins (Pass- Thru) $ 295,468 $147,734 Federal and $147,901 Local - 50% local match requirement Total Project Costs - Fort Collins $ 335,686 Total Federal Costs - Fort Collins $ 179,908 FFY 2014 FTA SECTION 5339 Project Description Project Sponsor Total Project Cost Source of Funds (Federal and Local) ITS Equipment (Operations & Conditions Analysis Module) Fort - 1 - ORDINANCE NO. 014, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE FROM FEDERAL FISCAL YEAR 2014 FEDERAL TRANSIT ADMINISTRATION SECTION 5307 AND SECTION 5339 GRANTS FOR TRANSIT OPERATIONS AND PASS-THROUGH TO PARTNER TRANSIT AGENCIES WHEREAS, the City has been awarded $879,443 in Federal Transit Administration (the “FTA”) Section 5307 and Section 5339 grant funding from federal fiscal year (FFY) 2014; and WHEREAS, the City has entered into agreements with its three Transportation Management Area (the “TMA”) partner agencies to provide local funding in exchange for the partner’s allocation of federal formula funding; and WHEREAS, the TMA partner agencies include the City of Loveland, the Town of Berthoud, and the North Front Range Metropolitan Planning Organization; and WHEREAS, this Ordinance will appropriate the FTA grant award in the amount of $879,443; and WHEREAS, a sum in the amount of $668,616 of the FTA grant funding shall be passed through to the TMA partner agencies per the exchange agreements; and WHEREAS, the Transportation Advisory Commission and the Metropolitan Planning Organization have approved the exchange of federal and local funds between the TMA partners; and WHEREAS, the balance of FTA grant funding in the amount of $210,827 will be used to fund increases to Transfort operations for 2015; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from unanticipated revenue in the Transit Fund the sum of SIX HUNDRED SIXTY EIGHT THOUSAND SIX HUNDRED SIXTEEN DOLLARS ($668,616) to provide federal funding to the City’s TMA partner agencies in exchange for local funding. Section 2. That there is hereby appropriated for expenditure from unanticipated revenue in the Transit Fund the sum of TWO HUNDRED TEN THOUSAND EIGHT - 2 - HUNDRED TWENTY SEVEN DOLLARS ($210,827) to fund increases to Transfort operations for 2015. Introduced, considered favorably on first reading, and ordered published this 3rd day of February, A.D. 2015, and to be presented for final passage on the 17th day of February, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 17th day of February, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Collins $ 125,000 $100,000 Federal & $25,000 Local - 20% Local Match Requirement Communications Equipment Fort Collins $ 25,000 $20,000 Federal & $5,000 Local - 20% Local Match Requirement Non-Revenue Transit Operations Support Vehicles Fort Collins $ 60,000 $48,000 Federal & $12,500 Local - 20% Local Match Requirement Electronic Fare boxes x 4 Fort Collins $ 40,000 $32,000 Federal & $8,000 Local - 20% Local Match Requirement Mobile Video Security Systems x 4 Vehicles Fort Collins $ 20,000 $16,000 Federal & $4,000 Local - 20% Local Match Requirement Bus Signage & Wraps Fort Collins $ 75,000 $60,000 Federal & $15,000 Local - 20% Local Match Requirement Asphalt & Concrete Upgrades Fort Collins $ 74,506 $59,605 Federal & $18,627 Local - 20% Local Match Requirement Total Project Costs - Fort Collins $ 419,506 Total Federal Costs - Fort Collins $ 335,605