HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 07/19/2016 - FIRST READING OF ORDINANCE NO. 094, 2016, APPROPRIAgenda Item 19
Item # 19 Page 1
AGENDA ITEM SUMMARY July 19, 2016
City Council
STAFF
Craig Kisling, Landscape Architect
Kurt Friesen, Director of Park Planning & Development
SUBJECT
First Reading of Ordinance No. 094, 2016, Appropriating Prior Year Reserves in the Capital Expansion Fund
for Transfer to the Capital Projects Fund and the Cultural Services and Facilities Fund for the Art in Public
Places Program for the Southeast Community Park.
EXECUTIVE SUMMARY
The purpose of this item is to request appropriations for the Southeast Community Park Project in the amount
of $1.6M from the Community Parkland Capital Expansion Reserves. The park is currently under construction
and scheduled to open in 2017. An additional appropriation is needed to fully fund the park as designed.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
Southeast Community Park is a new park in southeast Fort Collins that is currently under construction and
scheduled to open in summer 2017. There is currently a shortfall of $1,638,000 needed to fully fund park
construction. There is approximately $2.8M available in Community Parkland Capital Expansion Reserves,
which is sufficient to fund the shortfall. The sources of these funds are community park impact fees which can
only be used to fund community park design and construction. An appropriation of $1,638,000 from the
Community Parkland Capital Expansion Reserves will fully fund the park as designed. To comply with the
City’s Art in Public Places (APP) ordinance, one percent of the project funds appropriated by this Ordinance
will be transferred to the Cultural Services and Facilities Fund.
A funding summary of the project is provided:
Total Spent to Date (Tennis Courts, Pond, Streets, Design) $4,000,000
New Construction $10,500,000
Permit/Fees $838,000
Contingency (8%) $780,000
Total $16,118,000
Funding Available $10,000,000
Nature in the City Contribution $100,000
Stormwater Stream Rehabilitation Program $380,000
Funding Shortfall $1,638,000
Art in Public Places Contribution $16,380
Total Funding Request $1,654,380
Agenda Item 19
Item # 19 Page 2
The following chart outlines the individual cost of park elements to be funded with this request:
Park Element Cost
Back Porch, Harvest Room and Orchard $405,000
Ballfield Restroom $386,000
Sports Field Lighting $326,000
Community Garden $63,000
Basketball Court $49,000
Dog Park $42,000
Orchard Trellis Structure $34,000
Hops Trellis $28,000
Concrete Band at Coulees $27,000
Gabion Seat Walls $18,000
The park design was presented to Council at the June 28, 2016 Work Session. At this meeting, several concerns
and questions were raised. Responses to these issues are provided below:
Creek Play Area Design
The creek play area is designed as a place where visitors can safely access and play in McClelland Creek. The
creek is a popular place for play today, with numerous rope swings fabricated by residents. In its current state,
McClelland Creek is approximately 3’ wide, with many instances of steep slopes and eroding banks. In order to
stabilize the eroding banks, the slopes of the creek banks will be laid back with additional plantings provided for
stabilization. The restoration of the creek banks are being designed and funded through the Stormwater Stream
Rehabilitation Program. A similar restoration effort was completed at Radiant Park in 2013. Meandering crushed
stone paths lead visitors down to the creek play area. Sandstone blocks steps, and low walls are provided at the
edges of the banks to provide places to sit and play. A concrete ramp provides safe entry into the creek. The
width of the creek in the creek play area is approximately 24’ wide. The bottom of the creek play area is surfaced
with a textured concrete that provides a non-slip surface for wading in the water and reduce erosion. Water depth
is approximately 6”. There is a sand beach play area on the north side of the creek and in the island. Reclaimed
logs from the site provide bridges for crossing the creek in several places. Trees and vegetation envelop the
creek play area.
Handicap Accessibility
The park is designed to provide handicap accessibility to every major element within the park, including the
shelter, restrooms, harvest room, orchard, back porch, ball fields, creek play, community garden, multi-purpose
fields, basketball court, BMX course and trails throughout the park. The playground is designed to provide
accessible play elements that comply or exceed requirements of the American Disabilities Act (ADA). Within the
play barn and silo structures, there are a total of 28 elevated play events provided. Of those 28, 23 are accessible
by either transfer steps or ramp. In addition to the elevated play elements, there are 18 ground level events that
are accessible. As shown in the chart below, these totals far exceed what is required by the ADA.
Southeast Community Park Playground Accessibility
Provided Required
Total # of Elevated Play Components 28 -
Total Events Accessible via Transfer Steps 15 8
Agenda Item 19
Item # 19 Page 3
Provided Required
Total Events Accessible via Ramp 8 8
Total Accessible Ground Level Events 18 9
Different Types of Ground Level Events 12 5
Rationale for Nature in the City Funding
Nature in the City’s (NIC) 2016 capital budget is $200,000. Thus, the proposed $100,000 investment in the
Southeast Community Park represents 50% of the 2016 capital budget. The creek play area represents an
opportunity to meet many of the programmatic goals of NIC such as access to nature and encouraging native
wildlife (in this case reintroduced native fish). From staff’s perspective, the play area represents a high leverage
investment given the adjoining investments in public infrastructure and an expected high level of public use. Staff
currently are exploring and pursuing numerous other NIC opportunities with public and private partners
throughout the community
Lee Martinez Park Raw Water Funds
Based on Council input at the June 28 Work Session, the $300,000 appropriated for raw water conversion at Lee
Martinez Park will not be used for raw water purchase at Southeast Community Park. Instead, other
improvements to existing community parks will be considered.
Council Involvement in Future Community Parks
At the June 28 Work Session, Council expressed interest in more involvement during the design process for
community parks. More discussion needs to occur on this topic, likely at the time the Parks & Recreation Plan will
be updated, currently scheduled for 2019.
CITY FINANCIAL IMPACTS
The sources and amounts of the appropriation request are as follows:
Community Park Capital Expansion Reserves $1,638,000
Transfer to Cultural Services and Facilities Fund $ 16,380
Total $1,654,380
City staff recommends approval of a project shortfall appropriation in the amount of $1,638,000. Use of existing
Community Parkland Capital Expansion Reserves will shift available funding to an ongoing project with an
imminent need. These funds are intended for community park construction purposes and will be applied to
satisfy that purpose at the Southeast Community Park Project.
BOARD / COMMISSION RECOMMENDATION
The Parks and Recreation Board has reviewed the Southeast Community Park concept, along with staff
recommendations to address community concerns, and supports the overall park design. The Board has not
reviewed the proposed funding approach for the project.
PUBLIC OUTREACH
Four community meetings were conducted over the life of the project to gather resident feedback on the
Southeast Community Park design. An online survey was prepared for citizens to provide input. The park
concept was revised considerably based on citizen feedback to address concerns of light spill into adjacent
neighborhood and traffic congestion. Following these changes, the park has been well received and eagerly
anticipated by residents.
Agenda Item 19
Item # 19 Page 4
ATTACHMENTS
1. Powerpoint presentation (PDF)
Kurt Friesen, Park Planning & Development Director 11
7-19-16
Southeast Community Park
ATTACHMENT 1
Park Location
2
Mulberry Mulberrry ulb ry
Prospect
Drake
Horsetooth
Harmony
Ziegler
Kechter
I-25
Timberline
Lemay
Park
Site
Khtt K
Design Process Overview
• 4 project community meetings
conducted
• Park design changed considerably
in 2014 in response to
neighborhood concerns and the
silo relocation opportunity
• On line survey comments received
• The park as designed has received
enthusiastic support from residents
3
Neighborhood Concerns
• Traffic congestion
along Kechter
• Lighted fields near
homes
• Playground close
to Kechter
• BMX course
highly visible from
Ziegler
4
Neighborhood Concerns Addressed
• Park entry off
Ziegler instead of
Kechter
• Dispersed parking
• Ball fields lighted
away from homes
• Playground
centrally located
• BMX course in
discreet location
BMX
P
P
P
P
Playground
Lighted Ball
Fields
Multi-purpose
Fields
Prairie
Landscape
5
6
7
8
9
10
11
12
12
13
The
Coulees
Multi-
Purpose
Fields
Ball
Fields
Dog
Park
BMX
Prairie
Landscape
Pond
The
Homestead
13
14
15
Community
Garden
Hops
Trellis
Farm
House
Shelter
Harvest
Table
Back
Porch
Orchard
Vertical
Gardens
Creek
16
Farm House Shelter
Silos – Timberline & Prospect
17
18
19
20
21
Playground Accessibility
Ground Level Event
Transfer Accessible Event
Ramp Accessible Event
Elevated – Not Accessible
Transfer Step Example
22
Ground Level
23
24
Level One
25
Level One
26
Level One
27
Level Two
28
Level Two
29
30
31
32
33
Sand
Beach
Sand
Island
Log
Bridges
Sandstone
Steps Crushed
Ramp Stone Walk
Log
Benches
Sandstone
Edge
Nature in the City Partnership
34
• 2016 NIC Capital Budget is $200,000. $100,000 is proposed to
Southeast Community Park creek play area
• The project meets NIC goals including access to nature &
encouraging native wildlife (reintroduced native fish)
• High leverage NIC investment with adjoining park
• City Boards to review NIC projects
Level of Service Comparison
35
Fossil Creek
Community Park
Spring Canyon Community
Park
Southeast Community
Park
Park Acreage 99.5 110 54
Shelters 2 group, 1 picnic 5 group, 3 picnic 1 group
Tennis Courts 533
Multi-purpose Fields 252
Basketball Courts 2 lighted 3 unlighted 1 unlighted
Dog Park 1 acre 2 acres 1 acre
Skate Park 110
Unique Elements In Line Hockey Mountain Bike Trials Course
Sand Volleyball
Veterans Memorial
Harvest Room
Fruit Orchard
Hops Trellis
Community Garden
BMX Course
Park Funding Summary
36
Total Spent to Date (Tennis Courts, Pond, Streets, Design) $ 4,000,000
New Construction $10,500,000
Permit/Fees $838,000
Contingency (8%) $780,000
Total $16,118,000
Funding Available $10,000,000
Nature in the City Contribution $100,000
Stormwater Stream Rehabilitation Program $380,000
Funding Shortfall $1,638,000
Art in Public Places Contribution $16,380
Total Funding Request $1,654,380
Staff Recommendation
Staff recommends full funding of the park
• As designed, the park provides a comparable level of service with
other community parks
• The park provides some unique elements not found in other parks in
the City
• The park design has been enthusiastically received by residents of
southeast Fort Collins
37
-1-
ORDINANCE NO. 094, 2016
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE CAPITAL EXPANSION
FUND FOR TRANSFER TO THE CAPITAL PROJECTS FUND AND THE
CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN
PUBLIC PLACES PROGRAM FOR THE SOUTHEAST COMMUNITY PARK
WHEREAS, in order to construct the Southeast Community Project (the “Project”) as
designed and on the current schedule, staff has identified a need for additional funding; and
WHEREAS, staff has identified One Million Six Hundred Thirty Eight Thousand Dollars
($1,638,000) available from the Capital Expansion Fund Reserves as an eligible funding source
to complete the Project as designed; and
WHEREAS, staff presented its proposal for additional Project funding and sought
Council input at the June 28, 2016 Council work session; and
WHEREAS, under the City Code, one percent of the final appropriation for the Project
must be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in
Public Places (APP) program, with 75% (totaling $12,776) reserved for the APP artwork
component of project and 25% (totaling $3,604) reserved for maintenance of the artwork and
operations of the APP program; and
WHEREAS, Article V, Section 9, of the City Charter permits the City Council to
make supplemental appropriation by ordinance at any time during the fiscal year, provided
that the total amount of such supplemental appropriation, in combination with all previous
appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated
revenues to be received during the fiscal year; and
WHEREAS, staff has determined the appropriation of revenue proposed herein will not
cause the total amount appropriated in the Capital Projects Fund to exceed the current estimate of
actual and anticipated revenues to be received in that fund during any fiscal year; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may
be available from reserves accumulated in prior years, notwithstanding that such reserves were
not previously appropriated; and
WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to
transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof
from one fund (project) to another fund (project), provided that the purpose for which the
transferred funds are to be expended remains unchanged.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
-2-
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals set forth above.
Section 2. That there is hereby appropriated from prior year reserves in the Capital
Expansion Fund the sum of ONE MILLION SIX HUNDRED THIRTY EIGHT THOUSAND
DOLLARS ($1,638,000) for transfer to and expenditure in the Capital Projects Fund for the
Southeast Community Park Project.
Section 3. That the unexpended appropriated amount of TWELVE THOUSAND
SEVEN HUNDRED SEVENTY SIX DOLLARS ($12,776) in the Capital Projects Fund for the
Southeast Community Park Project is authorized for transfer to the Cultural Services and
Facilities Fund and appropriated therein for the Art in Public Places Art Project.
Section 4. That the unexpended appropriated amount of THREE THOUSAND SIX
HUNDRED FOUR DOLLARS ($3,604) in the Capital Projects Fund for the Southeast
Community Park Project is authorized for transfer to the Cultural Services and Facilities Fund
and appropriated therein for the Art in Public Places Maintenance and Operations.
Introduced, considered favorably on first reading, and ordered published this 19th day of
July, A.D. 2016, and to be presented for final passage on the 16th day of August, A.D. 2016.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Passed and adopted on final reading on this 16th day of August, A.D. 2016.
__________________________________
Mayor
ATTEST:
_____________________________
City Clerk