HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 07/19/2016 - RESOLUTION 2016-053 APPROVING FORT FUND GRANT DISBAgenda Item 11
Item # 11 Page 1
AGENDA ITEM SUMMARY July 19, 2016
City Council
STAFF
Cheryl Donaldson, Museum Director
SUBJECT
Resolution 2016-053 Approving Fort Fund Grant Disbursements.
EXECUTIVE SUMMARY
The purpose of this item is to approve Fort Fund grants from the Cultural Development and Programming and
Tourism Programming Accounts for the selected community and tourism events based upon the
recommendations of the Cultural Resources Board.
STAFF RECOMMENDATION
Staff recommends adoption of the Resolution.
BACKGROUND / DISCUSSION
The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s
Cultural Development and Programming Account and the Tourism Programming Account in accordance with
the provisions of Section 25-244 of the City Code, where 25% of the revenue from the lodging tax funds is
applied to the Cultural Development and Programming Account to support cultural events and 5% of revenue
from lodging tax is dedicated to the Tourism Programming Account to support tourism events and activities.
Local non-profit organizations may apply to Fort Fund for cultural and/or tourism event support. The City
Council appointed the Cultural Resources Board to review grant applications based on approved guidelines
and make recommendations for Fort Fund disbursements to City Council, pursuant to Ordinance No. 028,
1992 and Section 2-203 (3) of the City Code.
Fort Fund grants support events that enrich the cultural life of the community, promote local heritage and
diversity, provide opportunities for cultural participation, help define Fort Collins as a cultural center and tourist
destination, have wide appeal for a significant part of the community, and promote the general welfare of the
City’s inhabitants.
Fort Fund consists of a three-tiered funding system
Tier #1 was established as an annual programming tier for organizations whose primary purpose is to present
three or more public events annually. These groups may apply for funding from Tier #1 each April up to
$15,000.00.
Tier #2 allows organizations to apply for funding of a single or series of special public events up to $5,000.00.
Applications for support from Tier #2 are accepted each January and June.
The Cultural Innovation Tier #3 was established to further the goal of making Fort Collins a cultural center and
destination. The Cultural Innovation Tier #3 grants address a need for cultural activity in Fort Collins, that will
perpetuate the Tourism Account by generating overnight stays in local hotels, and/or develop new arts,
cultural, or heritage tourism activities that have the potential to impact Fort Collins’ cultural and economic
growth. Organizations may apply for funding from the Cultural Innovation Tier #3 each April up to $25,000.00.
Agenda Item 11
Item # 11 Page 2
June 2016 Funding Session
At its June 22, 2016 regular meeting, the Cultural Resources Board reviewed 22 Tier #2 applications, with total
requests equaling $87,840.
The following table summarizes the amount and sources of available funds in 2016:
FY 2016 AVAILABLE FUNDING
AMOUNT SOURCE
$261,084 FY 2016 Cultural Development and Programming Account (CDP)
$58,300 FY 2016 Tourism Programming Account (TP)
$100,275 Unspent Appropriations 2015 (CDP)
$58,990 Unanticipated Lodging Tax 2015 (CDP)
$8,070 Unspent Appropriations 2015 (TP)
$11,798 Unanticipated Lodging Tax 2015 (TP)
$498,517 Total Funding Available for 2016
FUNDS ALLOCATED TO June 2016 FUNDING SESSION
$114,499 Amount from Cultural Development and Programming Account (CDP)
$168 Amount from Tourism Programming Account (TP)
$114,667 Total amount allocated to June 2016 Session
23% % of Total FY2016 Funds allocated to June Session
The Cultural Resources Board scored each application using the Funding Criteria outlined in the Fort Fund
Guidelines (Attachment 1) and discussed each application at the June 22, 2016 meeting. The Board
discussion is outlined in the draft minutes (Attachment 2). The Board is recommending disbursement of
$67,840 from the City’s Cultural Development and Programming Account to 20 applicants as outlined in Exhibit
A to the Resolution. Of the total amount requested by Tier #2 applicants, 77% is being recommended for
funding from available funds in this cycle.
The following table summarizes the utilization of funds from all sources.
Recommended Funding % of Total Category
$67,840 77% Cultural Development and Programming Account
$ 0 0% Tourism Account
$20,000 23% Unallocated
$87,840 100% Funds Allocated to January Session
The $20,000 of unallocated funds will be carried forward to the January 2017 funding session.
CITY FINANCIAL IMPACTS
The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s
Cultural Development and Programming Account and Tourism Programming Account in accordance with the
provisions of Section 25-244 of the City Code. This Resolution would distribute $67,840 from the Cultural
Development and Programming Account to local non-profit organizations, leaving $20,000 unallocated in this
funding session and available for the January 2017 funding session. Each grantee organization must provide
funds to match the grant amount. These funds were budgeted and appropriated in the 2016 budget. Lodging
tax is collected pursuant to Section 25-252 of the City Code.
Agenda Item 11
Item # 11 Page 3
BOARD / COMMISSION RECOMMENDATION
The Cultural Resources Board (CRB) is presenting these recommendations to City Council on public events
that should receive funding and the recommended grant amounts each event should receive from the available
Cultural Development and Programming Account and Tourism Programming Account revenues.
Exhibit A to Resolution 2016-053 outlines the allocations as recommended by the CRB to the City Council for
Tier #2.
ATTACHMENTS
1. Fort Fund Guidelines (PDF)
2. Cultural Resources Board minutes (draft), June 22, 2016 (PDF)
Cultural Resources Board
Lincoln Center
417 W. Magnolia St
Fort Collins, CO 80521
970.221-6735
970.221-6373 – fax
.
CULTURAL RESOURCES BOARD MINUTES
Regular Meeting – Wednesday, June 22, 2016
5:00 p.m.
Lincoln Center, 419 W. Magnolia Street, Fort Collins, CO 80521
Council Liaison: Wade Troxell Staff Liaison: Cheryl Donaldson
Chairperson: Steven Sorensen
A regular meeting of the Cultural Resources Board was held on Wednesday, June 22, 2016 at 5:00 p.m.
The following members were present:
Board Members present: Janet Gilligan, Jane Folsom, Gregg Adams, Jesse Solomon
Tedi Cox, Will Flowers
Board Members absent: Steven Sorensen
Staff Members present: Cheryl Donaldson, Megan Kelley
Guests Present: none.
I. Call to Order: 5:02p.m. – Mr. Flowers
II. Consideration of agenda: no changes
III. Consideration and approval of the minutes from May 26, 2016.
Ms. Cox made a motion to accept the minutes as amended.
Ms. Gilligan seconded the motion.
The motion passed unanimously.
IV. Public input: none.
V. Fort Fund - Discussion and funding recommendations:
Prior to reviewing and awarding grant monies to the Fort Fund Tier 2 applicants, the Board
discussed the eligibility and the quality of the applications and the available budget for this session.
The Board then reviewed 22 applications and developed their recommendations for funding as
outlined below and on the attached spreadsheet.
ATTACHMENT 2
ARCINDA: Taste of Indonesia – Java Gamelan Collaboration
Location and Date: CSU; September 16, 2016
Amount Requested: $900 Amount Recommended: $0
BAS BLEU THEATRE COMPANY: 2016 – 2017 Readers’ Theatre Program (5 plays/15 perf)
Location and Date: Bas Bleu Theatre Company; September 2016 – June 2017
Amount Requested: $5,000 Amount Recommended: $5,000
COLORADO BACH ENSEMBLE: Handel’s Messiah
Location and Date: Griffin Hall and CSU; December 17, 2016
Amount Requested: $5,000 Amount Recommended: $3,000
DANCE EXPRESS: A Winter’s Celebration
Location and Date: Lincoln Center Magnolia Theatre; December 5 & 6, 2016
Amount Requested: $3,000 Amount Recommended: $3,000
DISABLED RESOURCE SERVICES: Wine Fest 35
Location and Date: Marriott Hotel; March 31, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
ELDERHAUS ADULT DAY PROGRAM, INC.: 17th Annual Elderhaus Intergeneration Prom
Location and Date: Poudre High School; January 20, 2017
Amount Requested: $2,000 Amount Recommended: $2,000
FOOD BANK FOR LARIMER COUNTY: 20th Annual Empty Bowls
Location and Date: The Hilton; February 2, 2017
Amount Requested: $5,000 Amount Recommended: $4,500
FORT COLLINS CHILDREN’S THEATRE: Fort Collins Children’s Theatre Fall Production
Location and Date: Lincoln Center Performance Hall; November 18th – 20th, 2016
Amount Requested: $5,000 Amount Recommended: $5,000
FORT COLLINS MUSEUM OF DISCOVERY: Annual Fundraising Event – Night at the Museum
Location and Date: Fort Collins Museum of Discovery; September 17, 2016
Amount Requested: $5,000 Amount Recommended: $3,500
FORT COLLINS SYMPHONY ASSOCIATION: Fort Collins Symphony Outside the Box 2016-2017
Series
Location and Date: Timberline Church; January 12, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
FRIENDS OF THE SYMPHONY/ FORT COLLINS SYMPHONY GUILD: 2017 Musical Zoo
Location and Date: Timberline Church; February 12, 2017
Amount Requested: $5,000 Amount Recommended: $5,000
GLOBAL VILLAGE MUSEUM OF ARTS AND CULTURE: Exhibit: European Heritage – Coming
to America
Location and Date: Global Village Museum of Arts and Culture; November 4, 2016
Amount Requested: $2,000 Amount Recommended: $2,000
HALFMOON ARTS: Music in the Gallery
Location and Date: Ft. Collins Senior Center; October 22, 2016
Amount Requested: $3,500 Amount Recommended: $2,000
HIGH PERFORMANCE DANCE THEATRE: 2016/2017 Season of Dance
Location and Date: Lincoln Center Magnolia Theatre; October 7-18, 2016
Amount Requested: $3,000 Amount Recommended: $2,100
LARIMER CHORAL SOCIETY (DBA LARIMER CHORAL): Singing for Seniors – Summer 2016
Session
Location and Date: Christ United Methodist Church; Griffin Hall; CSU; August 8, 2016
Amount Requested: $5,000 Amount Recommended: $4,000
LAUDAMUS CHAMBER CHORALE: Laudamus Chamber Chorale
Location and Date: Plymouth Congregational Church; November 19, 2016
Amount Requested: $3,500 Amount Recommended: $0
LINCOLN CENTER SUPPORT LEAGUE: Contemporary Ceramics
Location and Date: Lincoln Center; CSU; Pottery Studio; September 9 – October 29, 2016
Amount Requested: $4,440 Amount Recommended: $4,440
NOCO ARTISTS, INC.: The Seasons
Location and Date: Downtown Artery; August 2016 – May 2017
Amount Requested: $5,000 Amount Recommended: $3,500
OPERA FORT COLLINS GUILD: Songs in Summer
Location and Date: Hixon Residence; August 4, 2016
Amount Requested: $2,000 Amount Recommended: $1,500
POUDRE RIVER PUBLIC LIBRARY DISTRICT: FoCo Book Festival: Brewing Up Books
Location and Date: Wolverine Farm Publick House; Downtown Artery; New Belgium; Old Firehouse
Books
Amount Requested: $5,000 Amount Recommended: $1,300
PYCH DBA OFF THE HOOK ARTS: Off the Book WinterFest
Location and Date: Various venues in Old Town; January 26-29, 2017
Amount Recommended: $3,500 Amount Recommended: $3,000
URBAN LAB AT COLORADO STATE UNIVERISTY: Urban Lab “Off the Rails” Design
Competition
Location and Date: Galvanize; October 7, 2016
Amount Requested: $5,000 Amount Recommended: $3,000
Total Funding Requested by Applicants: $87,840
Total Funding Recommended for disbursement by CRB: $67,840
Total Unfunded Balance: $20,000
% of Requests Funded: 77 %
Ms. Folsom made a motion to submit these recommendations for Fort Fund disbursements to City
Council for their approval.
Ms. Gilligan seconded the motion.
The motion passed unanimously.
Liaisons were assigned for the recently funded events that will occur in early August.
VI. Discuss SCFD:
Ms. Donaldson provided information on SCFD to Mr. Sorensen.
VII. Discuss July’s Meeting and Board Review:
Ms. Kelley informed the Board of the Board Review, which will happen
at July’s meeting. The Board also changed July’s meeting to 2pm for the Board Review.
VIII. Other Business: none.
Ms. Cox relinquished her duties as a liaison for the APP meetings to Mr. Flowers
VIII. Adjournment: 6:56p.m.
Respectfully submitted,
Megan Kelley
Administrative Clerk II
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RESOLUTION 2016-053
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING FORT FUND GRANT DISBURSEMENTS
WHEREAS, providers of lodging accommodations in the City are required by Section
25-252 of the City Code to pay three percent of all revenues derived from such lodging
accommodations to the City as a lodging tax; and
WHEREAS, pursuant to Section 25-244 of the City Code, twenty-five percent of those
revenues are reserved for cultural development and programming, and seventy-five percent of all
revenues received by the City from lodging tax are reserved for promotion of convention and
visitor activities; and
WHEREAS, pursuant to Section 25-244 of the City Code, the Community Cultural
Development and Programming Account was established for the purpose of funding cultural
development and programming activities, and the Tourism Programming Account was
established for the purpose of funding tourist-related special events; and
WHEREAS, the City disburses funds from the City’s Cultural Development and
Programming Account and Tourism Programming Account in accordance with Section 25-244
of the City Code through its Fort Fund Program; and
WHEREAS, the City’s Cultural Resources Board reviews applications from the
community for Fort Fund monies and makes recommendations to the City Council in accordance
with Section 2-203(3) of the City Code, and in accordance with the administrative guidelines for
the Fort Fund program (the "Fort Fund Guidelines"); and
WHEREAS, at its regular meeting on June 22, 2016, the Cultural Resources Board
recommended funding for various proposals based on the criteria and considerations set forth in
Section 2-203 of the City Code and the Fort Fund Guidelines; and
WHEREAS, the use of lodging tax revenues will provide a public benefit to the Fort
Collins community by supporting cultural development and public programming activities within
the City that promote the use of public accommodations within the City; and
WHEREAS, the City Council wishes to approve Fort Fund grant disbursements as set
forth on Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby makes and adopts the determinations and
findings contained in the recitals above.
-2-
Section 2. That the City Council hereby finds that the distribution of funds through
the Fort Fund program as set forth on Exhibit “A” serves a public purpose that benefits the
community.
Section 3. That funds in the total amount of SIXTY SEVEN THOUSAND EIGHT
HUNDRED FORTY DOLLARS ($67,840) in the City's Cultural Development and
Programming Account are hereby approved for distribution as set forth on Exhibit "A".
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this
19th day of July, A.D. 2016.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk
EXHIBIT A
FORT FUND GRANT PROGRAM
June 2016
APPLICANT PROPOSED EVENT/DATE
FUNDING
REQUESTS
CULTURAL
DEVELOPMENT &
PROGRAMMING
TOURISM
PROGRAMMING
UNFUNDED
BALANCE
PERCENT OF
REQUEST
FUNDED
Arcinda Taste of Indonesia - JAVA - Gamelan Collaboration
Location:CSU September 16, 2016
This event showcases a highlight of Indonesia as a part of Asian culture and includes traditional music and dance $900 $0 $0 $900 0%
from the Javanese Palace during the Indoneisan monarchy and Dutch colonial times.
Bas Bleu Theatre Company 2016-2017 Readers' Theatre Series
Location: Bas Bleu Theatre Company September 2016 - June 2017
The Reader's Theatre series is unique to the area, allowing the audience to re-discover the imaginative $5,000 $5,000 $0 $0 100%
thrill of 'seeing' a play by hearing it skillfully read.
Colorado Bach Ensemble Handel's Messiah
Location: Griffin Hall; CSU December 17, 2016
Colorado Bach Ensemble will present Handel's iconic Christmastime work, The Messiah, which will be made up of $5,000 $3,000 $0 $2,000 60%
professional muscians .
Dance Express A Winter Solstice Celebration
Location: The Lincoln Center Magnolia Theatre December 5 & 6, 2016
A Winter Solstice Celebrationis a new look in December, incorporating dance, music, and dance theatre in an $3,000 $3,000 $0 $0 100%
orginal format, migrating away from the Christmas Rose tradition, bringing new energy to the stage.
Disabled Resource Services Wine Fest 35
Location: Marriott Hotel March 31, 2017
Wine Fest in it 35th year brings a great awareness to DRS. $5,000 $5,000 $0 $0 100%
Elderhaus Adult Day Program, Inc. 17th Annual Elderhaus Intergration Prom
Location:Poudre High School January 20, 2017
Elderhaus' Integration Prom is an event to bring the community together. It is an event for all ages, and gives $2,000 $2,000 $0 $0 100%
opportunity to meet new people and socialize. The theme this year is "An Enchanted Summer's Evening."
Food Bank for Larimer County 17th Annual Elderhaus Intergration Prom
Location: The Hilton February 2, 2017
Empty Bowls is a community-wide collaboration, where PSD students and local artists donated hand-crafted pottery $5,000 $4,500 $0 $500 90%
bowls. Local restaurants donate over 20 different soups, along with salad, bread, coffee, tea, and ice cream.
Fort Collins Childre's Theatre Fall Production
Location: Lincoln Center Performance Hall November 18-19, 2016
This production features a fully staged musical, a professional staff, talented young and experienced adult $5,000 $5,000 $0 $0 100%
actors, and a live orchestra appealing to families with children of all ages
Fort Collins Museum of Discovery Night at the Museum
Location: Fort Collins Museum of Discovery September 17, 2016
APPROVED FUNDING
Fort Fund Tier 2: Special Events Fund
APPLICANT PROPOSED EVENT/DATE
FUNDING
REQUESTS
CULTURAL
DEVELOPMENT &
PROGRAMMING
TOURISM
PROGRAMMING
UNFUNDED
BALANCE
PERCENT OF
REQUEST
FUNDED
APPROVED FUNDING
Night at the Museum is a dynamic adults-only experience that will generate revenue, awareness, and support $5,000 $3,500 $0 $1,500 70%
for our museum througout our region.
Fort Collins Symphony Association Outside the Box YES and POPS Concerts!
Location: Timberline Church Juanuray 12, 2017 & March 24, 2017
Outside the Box is now an established series of events sponsored by the Symphony that are specifically $5,000 $5,000 $0 $0 100%
designed to introduce classical music to diverse audiences in our community.
Friends of the Symphony/ Fort Collins Symphony Guild
Location: Timberline Church 20167Musical Zoo
February 12, 2017
An exciting, exploratory and educative experience involving musicians, musical instruments and performances in a fun and $5,000 $5,000 $0 $0 100%
stimulating ambience.
Global Village Museum of Arts & Culture Exhibit: European Heritage - Coming to America
Location: Global Village of Arts and Culture November 4, 2016 - February 18, 2017
A series of monthly programs for adults and youth will be scheduled to share the stories and legends of European $2,000 $2,000 $0 $0 100%
migrations to America -- including stories from Ft. Collins settlers, discover your geneaology and your DNA genetic heritage
HalfMoon Arts Music in the Gallery
Location: Ft. Collins Senior Center October 22, 2016
A musical performance event that will feature local Colorado Junior High and High School youth. Youth will be $3,500 $2,000 $0 $1,500 57%
performing a variety of music including blue grass, folk, classical and pop music.
High Performance Dance Theatre HPDT 2016/2017 Season
Location: Lincoln Center Magnolia Theatre October 7-18, 2016 February 10-11, 2017
HPDT is featuring "Return to the Cabaret" and the "20th Anniversary Gala. The audience will be entertained by talented $3,000 $2,100 $0 $900 70%
dancers and singers. Inspired by cabaret style musicals and clubs, this show travels back to a time when jazz was a live and hot!
Larimer Choral Society (DBA Larimer Chorale Singing for Seniors -- Summer 2016 Session
Location: Christ United Methodist Church; Griffin Hall; CSU June 14 - August 24, 2016
Summer 2016 session, which includes 10 two-hour rehearsals and a final concert. The program actively demonstrates $5,000 $4,000 $0 $1,000 80%
the health benefits of singing and the teambuilding and companionship that come from singing in a choir.
Laudamus Chamber Chorale Laudamus Chamber Chorale
Location: Plymouth Congregational Church November 19, 2016
"The Sceptered Isle" is the theme of a concert to be presented at Plymouth Congregational Church in Fort Collins. $3,500 $0 $0 $3,500 0%
This concert will focus on English choral music ranging from Britten's "Festical Te Deum" to folk song arragnements.
Lincoln Center Support League Contemporary Ceramics
Location: The Lincoln Center; CSU; Pottery Studio September 9 - October 29, 2016
Contemporary Ceramics is a collaborative symposium-style project between the Fort Collins Lincoln Center $4,440 $4,440 $0 $0 100%
and CSU's Department of Art. The collaborative program highlights some of the very best artists and ideas working in ceramics today.
Noco Artists, Inc. The Seasons
Location: Downtown Artery August 2016 - May 2017
The Seasons will include four concerts with multiple performances at the Downtown Artey . $5,000 $3,500 $0 $1,500 70%
Opera Fort Collins Guild Songs in Summer
APPLICANT PROPOSED EVENT/DATE
FUNDING
REQUESTS
CULTURAL
DEVELOPMENT &
PROGRAMMING
TOURISM
PROGRAMMING
UNFUNDED
BALANCE
PERCENT OF
REQUEST
FUNDED
APPROVED FUNDING
Location: The Hixon Residence August 4, 2016
Featured artists will take the stage in a garden setting along with a trio of younger singers during a time of year $2,000 $1,500 $0 $500 75%
when the community offers many musical opportunities but none of the semi-classical variety.
Poudre River Public Library District FoCo Book Festival: Brewing Up Books
Location: Wolverine Farm Publick House; Downtown Artery; New Belgium; Old Firehouse Books October 22, 2016
One-day literary festival that includes workshops, panel discussions, demonstrations, lecture, readings and book $5,000 $1,300 $0 $3,700 26%
signings. The intended audience will listen to, interact with and meet authors on beer, coffee, and tea brewing.
PYCH Project Youth and Chamber Music Off the Book WinterFest
Location: Various venues in Old Town Ft. Collins January 26-29, 2017
This year's festival represents the easy conversation between music and literature. $3,500 $3,000 $0 $500 86%
Urban Lab at CSU Urban Lab "Off the Rail" Design Competition
Location: Galvanize October 7, 2016
The Urban Lab is conducting a three-stage design competition in partnership with the City of Ft. Collins, the DDA, $5,000 $3,000 $0 $2,000 60%
and CSU.
Total Funding Requested by Applicants $87,840
Total Funding Approved $67,840 $0
Total Unfunded Balance $20,000
% of Requested Amounts Funded 77%
Scores are based on application materials and Fort Fund's "Criteria for Funding."
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