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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 04/19/2016 - FIRST READING OF ORDINANCE NO. 054, 2016, APPROPRIAgenda Item 11 Item # 11 Page 1 AGENDA ITEM SUMMARY April 19, 2016 City Council STAFF Timothy Kemp, Civil Engineer Caleb Feaver, Civil Engineer I SUBJECT First Reading of Ordinance No. 054, 2016, Appropriating Prior Year Reserves in the Street Oversizing Fund to be Transferred Into the Capital Projects Fund and Appropriated Therein for the Construction of the Sharp Point/Nancy Gray Connection Project. EXECUTIVE SUMMARY The purpose of this item is to appropriate $984,000 of prior year reserves in the Street Oversizing Fund and $116,000 from the Street Oversizing Fund Contributions & Aid into the Capital Project Fund for the Sharp Point/Nancy Gray Connection Project. The currently adopted Master Street Plan identifies Sharp Point Drive connecting Midpoint Drive with Nancy Gray Avenue. This identified connection includes an at-grade crossing of the Great Western Railroad tracks. Right-of-way has previously been dedicated for the roadway connection. Due to recent development to the south as well as support from the Larimer County Sheriff’s Office (LCSO), staff has identified this connection as an immediate need. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The connection between Midpoint Drive and Nancy Gray Avenue is identified as an extension of Sharp Point Drive in the currently adopted Master Street Plan. Recent private development to the south has highlighted the need for this connection, including a new at-grade crossing of the Great Western Railroad tracks. The LCSO has expressed a desire to see this connection be built as soon as possible. According to a letter from Sheriff Justin Smith to City staff, the LCSO currently experiences response delays due to trains blocking either Timberline or Prospect. The letter states that an “outlet to the south with access to the west, could oftentimes provide a very important emergency avenue of ingress and egress not only for the sheriff’s office, but also for the police department, fire department and the ambulance service.” As part of the project, City staff will work with the Public Utilities Commission (PUC) and Great Western Railroad in order to gain support and approval for the new at-grade railroad crossing. Installation of the new crossing is requires approval of the PUC. The reason staff is bringing the appropriation forward at this time is due to the long lead time required to get through the PUC process, execute an agreement with Great Western, and schedule the construction work. The plan is to hire a design consultant this summer, advance the design drawings, and submit to the PUC this fall. Staff is looking at likely a fall 2017 construction. Goals for the Sharp Point/Nancy Gray Connection Project include:  Construction of a new at-grade crossing of the Great Western Railroad tracks Agenda Item 11 Item # 11 Page 2  Construction of a minor collector roadway (Sharp Point Drive), linking businesses and emergency services to the north with newly-developed subdivisions to the south  Providing multi-modal facilities, including sidewalks and on-street bicycle lanes which will allow users to access the Poudre River Trail more easily CITY FINANCIAL IMPACTS The following is a summary of the project funding sources associated with the Sharp Point/Nancy Gray Connection Project: FUNDING SUMMARY Funding Source Funding Amount % of Total Project Cost Street Oversizing Fund $984,000 79% Street Oversizing Fund Contributions & Aid (Developer Contributions) $116,000 9% Unfunded (Anticipated Future BFO Offer for 2017/2018 Budget Cycle) $150,000 12% Total Anticipated Funding $1,250,000 100% The unfunded portion of $150,000 consists of the potential developer contributions for local street obligations along parcels owned by City Natural Areas and City Utilities. In lieu of receiving funds from other City departments, City staff intends to submit a BFO offer for the 2017/2018 budget cycle for the unfunded portion. Staff plans to request a transfer through the future BFO offer of an amount equal to one percent (1%) of the $150,000 future appropriation ($1,500) to the Cultural Services and Facilities fund for a contribution to the Art in Public Places (APP) program. APP funds will not be appropriated through this Council action item. PUBLIC OUTREACH Staff will develop a detailed Communication and Public Outreach Plan. Implementation of the plan will begin prior to construction and go through the end of construction. Key elements of the Plan include the Project Purpose, Infrastructure Changes, and Construction Timeline. Staff will also develop a project website. The website will be kept current with design and construction information. ATTACHMENTS 1. Location map (PDF) 2. Sustainability Assessment Summary and Tool (PDF) Great Western Railroad Nancy Gray Ave Midpoint Dr Sharp Point Dr Project Location Map Sharp Point/Nancy Gray Connection Printed: March 14, 2016 S Timberline Rd E P rosp e ct Rd S Lemay Ave S S u mmit View Dr E Drake Rd Zi e gle r R d R iverside A v e ³ 0 100 200 400 600 Feet Legend Project Location Great Western Railroad ATTACHMENT 1 SUSTAINABILITY ASSESSMENT SUMMARY DATE: March 21, 2015 SUBJECT: Sustainability Assessment (SA) Summary for the Sharp Point/Nancy Gray Connection Project Key issues identified: x Potentially negative impacts to nearby residents due to increase in long term traffic volume. x Temporary negative impacts to the environment due to construction activities. Suggested mitigation actions: x Frequent and direct communication with local residents. x Best management practices used during construction in order to mitigate environmental impacts. Economic , 2.0 Social , 2.0 Environmental 0 Rating Average, 1.3 -4.0 -3.0 -2.0 -1.0 0.0 1.0 2.0 3.0 4.0 Sustainability Rating Rating without mitigation Rating with mitigation Rating Average, 1.3 Rating Legend 3 Very positive 2 Moderately positive 1 Slightly positive 0 Not relevant or neutral -1 Slightly negative -2 Moderately negative, impact likely -3 Very negative, impact expected ATTACHMENT 2 City of Fort Collins SUSTAINABILITY ASSESSMENT TOOL (SAT) (November 2014) Creating a sustainable community Plan Fort Collins is an expression of the community’s resolve to act sustainably: to systemically, creatively, and thoughtfully utilize environmental, human, and economic resources to meet our present needs and those of future generations without compromising the ecosystems upon which we depend. How to use the tool The Sustainability Assessment Tool (SAT) is designed to inform a deeper understanding of how policy and program choices affect the social equity, environmental health and economic health of the community. The City of Fort Collins has developed a Sustainability Assessment Framework that describes the purpose, objectives, and guidelines to assist City Program/Project Managers to determine: • The process for cross-department collaboration in using the SAT • Timing for applying a SAT • When to apply a SAT • How to document the results of the SAT and present at City Council Work Sessions and Regular Council Meetings Further detailed guidance is available at: http://citynet.fcgov.com/sustainability/sustainabilityassessments.php The SAT does not dictate a particular course of action; rather, the analysis provides policy makers and staff with a greater awareness of some of the trade-offs, benefits and consequences associated with a proposal, leading to more mindful decision-making. Brief description of proposal Please provide a brief description of your proposal – 100 words or less This council action item will appropriate funds for the Sharp Point/Nancy Gray Connection Project. Staff lead(s): Please note staff name, position/division and phone number Caleb Feaver – Civil Engineer – 970-416-4229 Tim Kemp – Civil Engineer – 970-416-2719 *The Fort Collins SAT was developed by modifying the Triple Bottom Line (TBL) Analysis Tool developed by Eugene, Oregon, July 2009. 1 Social Equity Described: Placing priority upon protecting, respecting, and fulfilling the full range of universal human rights, including those pertaining to civil, political, social, economic, and cultural concerns. Providing adequate access to employment, food, housing, clothing, recreational opportunities, a safe and healthy environment and social services. Eliminating systemic barriers to equitable treatment and inclusion, and accommodating the differences among people. Emphasizing justice, impartiality, and equal opportunity for all. Goal/Outcome: It is our priority to support an equitable and adequate social system that ensures access to employment, food, housing, clothing, education, recreational opportunities, a safe and healthy environment and social services. Additionally, we support equal access to services and seek to avoid negative impact for all people regardless of age, economic status, ability, immigration or citizenship status, race/ethnicity, gender, relationship status, religion, or sexual orientation. Equal opportunities for all people are sought. A community in which basic human rights are addressed, basic human needs are met, and all people have access to tools and resources to develop their capacity. This tool will help identify how the proposal affects community members and if there is a difference in how the decisions affect one or more social groups. Areas of consideration in creating a vibrant socially equitable Fort Collins are: basic needs, inclusion, community safety, culture, neighborhoods, and advancing social equity. Analysis Prompts • The prompts below are examples of the issues that need to be addressed. They are not a checklist. Not all prompts and issues will be relevant for any one project. Issues not covered by these prompts may be very pertinent to a proposal - please include them in the analysis. x Is this proposal affected by any current policy, procedure or action plan? Has advice been sought from organizations that have a high level of expertise, or may be significantly affected by this proposal? Proposal Description This Council action item will appropriate Street Oversizing funds to the Sharp Point/Nancy Gray Connection Project. 1. Meeting Basic Human Needs • How does the proposal impact access to food, shelter, employment, health care, educational and recreational opportunities, a safe and healthy living environment or social services? • Does this proposal affect the physical or mental health of individuals, or the status of public health in our community? • How does this proposal contribute to helping people achieve and maintain an adequate standard of living, including housing, or food affordability, employment opportunities, healthy families, or other resiliency factors? Analysis/Discussion x At the project location, there is no existing roadway connection between Sharp Point Drive and Nancy Gray Avenue. There is also no existing crossing of the Great Western Railroad tracks separating the two roadways. x This project will provide an at-grade railroad crossing for vehicles, bicycles and pedestrians. All pedestrian facilities will comply with current ADA requirements. x There may be temporary negative impacts to local residents and businesses during construction. However, because there is currently no public road at the project location impacts are likely to be minimal or non-existent. x There may be a long term increase in traffic within the subdivisions to the south of the project as a result of providing an additional railroad crossing. 2. Addressing Inequities and being Inclusive • Are there any inequities to specific population subsets in this x By providing bicycle and pedestrian connectivity, this project will likely result in improved quality of life, as well as access opportunities, for 2 proposal? If so, how will they be addressed? • Does this proposal meet the standards of the Americans with Disabilities Act? • How does this proposal support the participation, growth and healthy development of our youth? Does it include Developmental Assets? • If the proposal affects a vulnerable section of our community (i.e. youth, persons with disabilities, etc.) seniors, youth, people with disabilities, etc. x The addition of pedestrian and bicycle infrastructure will likely result in better access to local businesses as well as the Poudre River Trail. 3. Ensuring Community Safety • How does this proposal address the specific safety and personal security needs of groups within the community, including women, people with disabilities, seniors, minorities, religious groups, children, immigrants, workers and others? x This project has received positive feedback as well as a sense of urgency from the Larimer County Sheriff’s Office. Sheriff Smith expressed his support for providing a new connection, and stated that response times for emergencies, including those threatening life, will be improved significantly. x The infrastructure installed as part of this project will comply with current local, state, federal and ADA standards. 4. Culture • Is this proposal culturally appropriate and how does it affirm or deny the cultures of diverse communities? • How does this proposal create opportunities for artistic and cultural expression? x This project will include Art in Public Places components. The design will also incorporate urban design and landscaping while remaining context sensitive. 5. Addressing the Needs of Neighborhoods • How does this proposal impact specific Fort Collins neighborhoods? • How are community members, stakeholders and interested parties provided with opportunities for meaningful participation in the decision making process of this proposal? • How does this proposal enhance neighborhoods and stakeholders’ sense of commitment and stewardship to our community? x This project will provide an additional roadway connection and railroad crossing for the local neighborhoods. x Community outreach, open houses and other opportunities for public input are planned as part of the design phase for this project. x During construction there may be negative impacts to the neighborhoods. 6. Building Capacity to Advance Social Equity • What plans have been made to communicate about and share the activities and impacts of this proposal within the City organization and/or the community? • How does this proposal strengthen collaboration and cooperation between the City organization and community members? x Public outreach for this project will be communicated at open houses, through direct contact between stake holders and City Staff, and through press releases and the project website. x Internal communication will take place primarily through project coordination efforts and regular design meetings. x City Staff plans to coordinate extensively with City Utilities and the Great Western Railroad to ensure a successful and mutually beneficial Key issues: x Positive impact on vehicle, bicycle and pedestrian traffic through the construction of a new railroad crossing and roadway connection. x Potential negative impact to local residents through the increase of traffic in the subdivision to the south. x Fulfillment of a connection identified in the Master Street Plan. Potential mitigation strategies: x Frequent and direct communication with local residents. Overall, the effect of this proposal on social equity would be: Please reach a consensus or take a group average on the rating, enter an “x” in one of the following boxes and indicate the overall rating. Rating represents group consensus X Rating represents group average +3 +2 +1 0 -1 -2 -3 Very positive Moderately positive Slightly positive Not relevant or neutral Slightly negative Moderately negative, impact likely Very negative, impact expected X Environmental Health Described: Healthy, resilient ecosystems, clean air, water, and land. Decreased pollution and waste, lower carbon emissions that contribute to climate change, lower fossil fuel use, decreased or no toxic product use. Prevent pollution, reduce use, promote reuse, and recycle natural resources. Goal/Outcome: Protect, preserve, and restore the natural environment to ensure long-term maintenance of ecosystem functions necessary for support of future generations of all species. Avoid or eliminate adverse environmental impacts of all activities, continually review all activities to identify and implement strategies to prevent pollution; reduce energy consumption and increase energy efficiency; conserve water; reduce consumption and waste of natural resources; reuse, recycle and purchase recycled content products; reduce reliance on non-renewable resources. Analysis Prompts • The prompts below are examples of issues that need to be addressed. They are not a checklist. Not all prompts and issues will be relevant for any one project. Issues not covered by these prompts may be very pertinent to a proposal - please include them in the analysis. • Is this proposal affected by any current policy, procedure or action plan? Has advice been sought from organizations that have a high level of expertise, or may be significantly affected by this proposal? 1. Environmental Impact • Does this proposal affect ecosystem functions or Analysis/Discussion x It is anticipated that construction activities will have negative impacts 4 processes related to land, water, air, or plant or animal communities? • Will this proposal generate data or knowledge related to the use of resources? • Will this proposal promote or support education in prevention of pollution, and effective practices for reducing, reusing, and recycling of natural resources? • Does this proposal require or promote the continuous improvement of the environmental performance of the City organization or community? • Will this proposal affect the visual/landscape or aesthetic elements of the community? on the local ecosystems. x The improvement of traffic flow will likely result in reduced air pollution. x City Staff anticipate reuse and recycling of construction materials either onsite or at Hoffman Mill as much as possible. 2. Climate Change • Does this proposal directly generate or require the generation of greenhouse gases (such as through electricity consumption or transportation)? • How does this proposal align with the carbon reduction goals for 2020 goal adopted by the City Council? • Will this proposal, or ongoing operations result in an increase or decrease in greenhouse gas emissions? • How does this proposal affect the community’s efforts to reduce greenhouse gas emissions or otherwise mitigate adverse climate change activities? x New multi-modal infrastructure will support bicycle and pedestrian travel. As a result, it is anticipated that total vehicle miles traveled may be reduced. x Reduced idle time and improved traffic flow will likely reduce carbon and greenhouse gas emissions. x Construction activities will temporarily increase emissions. 3. Protect, Preserve, Restore • Does this proposal result in the development or modification of land resources or ecosystem functions? • Does this proposal align itself with policies and procedures related to the preservation or restoration of natural habitat, greenways, protected wetlands, migratory pathways, or the urban growth boundary • How does this proposal serve to protect, preserve, or restore important ecological functions or processes? Not Applicable 4. Pollution Prevention • Does this proposal generate, or cause to be generated, waste products that can contaminate the environment? • Does this proposal require or promote pollution prevention through choice of materials, chemicals, operational practices and/or engineering controls? x It is anticipated that a large portion of the construction materials generated as part of this project will be reused onsite or recycled at Hoffman Mill, diverting these materials from a landfill. 5 • Does this proposal require or promote prevention of pollution from toxic substances or other pollutants regulated by the state or federal government? • Will this proposal create significant amounts of waste or pollution? 5. Rethink, Replace, Reduce, Reuse, Recirculate/Recycle • Does this proposal prioritize the rethinking of the materials or goods needed, reduction of resource or materials use, reuse of current natural resources or materials or energy products, or result in byproducts that are recyclable or can be re-circulated? x It is anticipated that asphalt, concrete and road base waste generated will be reused onsite or recycled. 6. Emphasize Local • Does this proposal emphasize use of local materials, vendors, and or services to reduce resources and environmental impact of producing and transporting proposed goods and materials? • Will the proposal cause adverse environmental effects somewhere other than the place where the action will take place? x Design of this project will likely be awarded through an existing contract to local firms. x Construction of this project will be awarded as part of a competitive bidding process. It is common for local contractors to bid on and be awarded similar construction contracts. x Material for similar construction projects is general sourced locally, and it is anticipated that this project will likely be locally sourced as well. Environmental Health Summary Key issues: x Negative impact to air quality as part of construction activities. x Negative impact to local ecosystems as part of construction activities. x Positive impact to air quality as part of improved traffic efficiency and promotion of multi-modal transportation x Reuse and recycling of materials within the City. Potential mitigation strategies: x Best management practices will be implemented during construction in order to mitigate environmental impacts. 6 Overall, the effect of this proposal on environmental health would be: Please reach a consensus or take a group average on the rating, enter an “x” in one of the following boxes and indicate the overall rating. Rating represents group consensus X Rating represents group average +3 +2 +1 0 -1 -2 -3 Very positive Moderately positive Slightly positive Not relevant or neutral Slightly negative Moderately negative, impact likely Very negative, impact expected X Economic Health Described: Support of healthy local economy with new jobs, businesses, and economic opportunities; focus on development of a diverse economy, enhanced sustainable practices for existing businesses, green and clean technology jobs, creation or retention of family waged jobs. Goal/Outcome: A stable, diverse and equitable economy; support of business development opportunities. Analysis Prompts • The prompts below are examples of the issues that need to be addressed. They are not a checklist. Not all prompts and issues will be relevant for any one project. Issues not covered by these prompts may be very pertinent to a proposal - please include them in the analysis • Is this proposal affected by any current policy, procedure or action plan? Has advice been sought from organizations that have a high level of expertise, or may be significantly affected by this proposal? 1. Infrastructure and Government • How will this proposal benefit the local economy? • If this proposal is an investment in infrastructure is it designed and will it be managed to optimize the use of resources including operating in a fossil fuel constrained society? • Can the proposal be funded partially or fully by grants, user fees or charges, staged development, or partnering with another agency? • How will the proposal impact business growth or operations (ability to complete desired project or remain in operation), such as access to needed permits, infrastructure and capital? Analysis/Discussion x Infrastructure improvements will directly improve emergency response by the Larimer County Sheriff’s Office. x Providing improved connectivity for vehicles, bicycles and pedestrians will likely benefit the local businesses. x It is anticipated that there will be economic benefits as a result of improved transportation infrastructure and improved commuting times. x Project improvements will support the bicycle and pedestrian culture found in the City. 2. Employment and Training • How does this proposal support innovative or entrepreneurial activity? • Will “clean technology” or “green” jobs be created in this proposal? • How will the proposal impact start-up or existing businesses or development projects? providing an additional railroad crossing and reducing congestion and delays. x Temporary negative impacts to local businesses as a result of construction are possible, although not likely. 4. Support or Develop Sustainable Businesses • What percentage of this proposal budget relies on local services or products? Identify purchases from Larimer County and the State of Colorado. • Will this proposal enhance the tools available to businesses to incorporate more sustainable practices in operations and products? • Are there opportunities to profile sustainable and socially responsible leadership of local businesses or educate businesses on triple bottom line practices? x It is typical for construction contractors and material suppliers to be local for this type of project. x Many of the construction materials used in roadway projects are comprised of locally sourced components. 5. Relevance to Local Economic Development Strategy Not Applicable Economic Prosperity Summary Key issues: x Long term benefits to local business access and connectivity. x Improvements to bicycle and pedestrian infrastructure promote the culture of the City. x Potential that construction activities may have a temporary negative impact on local businesses Potential mitigation strategies: x Connectivity to local businesses will be maintained for vehicles, pedestrians and bicycles during construction. Overall, the effect of this proposal on economic prosperity will be: Please reach a consensus or take a group average on the rating, enter an “x” in one of the following boxes and indicate the overall rating. Rating represents group consensus X Rating represents group average +3 +2 +1 0 -1 -2 -3 Very positive Moderately positive Slightly positive Not relevant or neutral Slightly negative Moderately negative, impact likely Very negative, impact expected X 8 -1- ORDINANCE NO. 054, 2016 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE STREET OVERSIZING FUND TO BE TRANSFERRED INTO THE CAPITAL PROJECTS FUND AND APPROPRIATED THEREIN FOR THE CONSTRUCTION OF THE SHARP POINT/NANCY GRAY CONNECTION PROJECT WHEREAS, the Street Oversizing Program collects fees from new developments and allocates these amounts for construction of the oversized portion of collector and arterial streets in newly developing areas; and WHEREAS, all projects impacting traffic pay a transportation impact fee called the Street Oversizing Fee when they receive a City of Fort Collins building permit; and WHEREAS, Street Oversizing Fees are one-time impact fees used for capital expansion of the transportation network; and WHEREAS, depending upon the circumstances, the City may choose to build the required oversized collector and arterial streets or choose to have developers build such streets with the City reimbursing for certain construction costs; and WHEREAS, the currently adopted Master Street Plan identifies Sharp Point Drive connecting Midpoint Drive with Nancy Gray Avenue (the “Sharp Point/Nancy Gray Connection Project”), and due to recent development to the south as well as support from the Larimer County Sheriff’s Office, staff has identified this connection as an immediate need; and WHEREAS, in addition to the funding provided under this ordinance, staff intends to submit a budget offer in the 2017-2018 City budget cycle for the remaining unfunded portion of the Sharp Point/Nancy Gray Connection Project ($150,000) and for the transfer of an amount equal to one percent (1%) of the total $1.25M appropriation for the Project ($12,500) for contribution to the Art in Public Places Program in accordance with the City Code; and WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount of portion thereof from one fund to another fund, provided that the purpose for which the transferred funds are to be expended remains unchanged as is the case with this transfer. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That the unexpended and unencumbered appropriated amount of NINE HUNDRED EIGHTY FOUR THOUSAND DOLLARS ($984,000) is hereby authorized for -2- transfer from the Street Oversizing Fund to the Capital Projects Fund and appropriated therein for the Sharp Point/Nancy Gray Connection Project. Section 3. That the unexpended and unencumbered appropriated amount of ONE HUNDRED SIXTEEN THOUSAND DOLLARS ($116,000) is hereby authorized for transfer from the Street Oversizing Fund Contributions and Aid to the Capital Projects Fund and appropriated therein for the Sharp Point/Nancy Gray Connection Project. Introduced, considered favorably on first reading, and ordered published this 19th day of April, A.D. 2016, and to be presented for final passage on the 3rd day of May, A.D. 2016. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 3rd day of May, A.D. 2016. __________________________________ Mayor ATTEST: _______________________________ City Clerk • What are the impacts of this proposal on job creation within Larimer County? • Are apprenticeships, volunteer or intern opportunities available? • How will this proposal enhance the skills of the local workforce? x It is likely that there will be temporary work for local construction contractors during construction. 3. Diversified and Innovative Economy x Project improvements will have positive impacts for local businesses by 7 project is constructed. Social Equity Summary 3