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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 04/19/2016 - FIRST READING OF ORDINANCE NO. 049, 2016, APPROPRIAgenda Item 6 Item # 6 Page 1 AGENDA ITEM SUMMARY April 19, 2016 City Council STAFF Bob Adams, Recreation Director SUBJECT First Reading of Ordinance No. 049, 2016, Appropriating Prior Year Reserves in the Recreation Fund for Remodeling the Lobby of the Edora Pool Ice Center and Authorizing the Transfer of Appropriated Amounts Between Projects for the Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to appropriate $410,820 in Recreation Reserve funds for the Edora Pool Ice Center (EPIC) Lobby Improvements. The funds will be used to remodel and relocate the front desk, repurpose the snack bar area, create a recessed trash and recycling area, install new lockers, and renovate the overall appearance of the lobby area. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The EPIC facility will be celebrating 30 years of operation in 2016 and is showing its age. It has been the most heavily used facility in the Recreation Department for many years with an average of over 400,000 participants using the ice and aquatic facility each year. City Council funded aquatic improvements for replacing the bulkhead and improving pump room operations in 2016. The lobby improvements include remodeling and relocating the front desk counter, repurposing the snack bar area, creating a more functional trash and recycling materials collection area recessed from the main space, replacing the current locker bank, and generally revitalizing the lobby appearance. The estimated cost for the lobby improvements is $410,820 and sufficient funds for this expense exist in current Recreation Fund reserves. The construction schedule for these improvements will be taking place from May through October. The lobby improvements could be scheduled to take place during the same time frame as aquatic improvement construction to consolidate resources and disruptions in service. Approval of this appropriation will invest in the City’s infrastructure and maintain this valuable asset to the community. In addition to committing reserves for the lobby renovation, additional funds in the amount of $4,108.20 are required to be dedicated to the Art in Public Places (“APP”) program, per Section 23-304 of the City Code. Prior appropriated unexpended funds exist in the Capital Projects Fund – Senior Center Expansion Project and are available for transfer to the Cultural Services and Facilities Fund to satisfy the APP requirement for the lobby renovation project. CITY FINANCIAL IMPACTS There will be a one-time reduction in Recreation Reserves of $410,820 for improvements to the lobby area at EPIC. -1- ORDINANCE NO. 049, 2016 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE RECREATION FUND FOR REMODELING THE LOBBY OF THE EDORA POOL ICE CENTER AND AUTHORIZING THE TRANSFER OF APPROPRIATED AMOUNTS BETWEEN PROJECTS FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the City is the owner of the property known as the Edora Pool Ice Center (“EPIC”), Fort Collins, Larimer County, Colorado; and WHEREAS, the EPIC facility is celebrating 30 years of operation in 2016 and has been the most heavily used facility in the recreation department, averaging over 400,000 participants annually; and WHEREAS, City Council appropriated funds in 2016 to complete aquatic improvements at EPIC to replace bulkheads and improve pump room operations, with construction to be completed during 2016; and WHEREAS, staff has also identified a need to appropriate $410,820 in 2016, available from prior year reserves in the Recreation Fund, for remodeling of the EPIC lobby; and WHEREAS, the lobby remodeling project involves construction estimated to cost more than $250,000, and Section 23-304 of the City Code requires one percent of these appropriations be transferred to the Cultural Services and Facilities Fund for the Art in Public Places (APP) program; and WHEREAS, staff has identified $3,204 and $904 in unexpended amounts in the Capital Projects Fund-Senior Center Expansion Project available for transfer and appropriation to satisfy the APP artwork acquisition, and operation and maintenance contributions, respectively, associated with the EPIC lobby remodeling project; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, do not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, Article V, Section 9 of the City Charter further authorizes the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and -2- WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund (project) to another fund (project), provided that the purpose for which the transferred funds are to be expended remains unchanged. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated from prior year reserves in the Recreation Fund the sum of FOUR HUNDRED TEN THOUSAND EIGHT HUNDRED TWENTY DOLLARS ($410,820) for expenditure in the Recreation Fund for the remodeling of the lobby at Edora Pool Ice Center (EPIC). Section 3. That the unexpended appropriated amount of THREE THOUSAND TWO HUNDRED FOUR DOLLARS ($3,204) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund - Art in Public Places Project and appropriated therein for the Art Project associated with the EPIC lobby remodeling, pursuant to City Code Section 23-304(a). Section 4. That the unexpended appropriated amount of NINE HUNDRED FOUR DOLLARS ($904) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for Art in Public Places Program Maintenance and Operations, pursuant to City Code Section 23-304(a). Introduced, considered favorably on first reading, and ordered published this 19th day of April, A.D. 2016, and to be presented for final passage on the 3rd day of May, A.D. 2016. __________________________________ Mayor ATTEST: _______________________________ City Clerk -3- Passed and adopted on final reading on the 3rd day of May, A.D. 2016. __________________________________ Mayor ATTEST: _______________________________ City Clerk