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Home My WebLink AboutCOUNCIL - COMPLETE AGENDA - 03/24/2015 - COMPLETE AGENDACity of Fort Collins Page 1 Karen Weitkunat, Mayor City Council Chambers Gerry Horak, District 6, Mayor Pro Tem City Hall West Bob Overbeck, District 1 300 LaPorte Avenue Lisa Poppaw, District 2 Fort Collins, Colorado Gino Campana, District 3 Wade Troxell, District 4 Cablecast on City Cable Channel 14 Ross Cunniff, District 5 on the Comcast cable system Carrie Daggett Darin Atteberry Wanda Nelson City Attorney City Manager City Clerk The City of Fort Collins will make reasonable accommodations for access to City services, programs, and activities and will make special communication arrangements for persons with disabilities. Please call 221-6515 (TDD 224- 6001) for assistance. Adjourned Meeting March 24, 2015 6:00 p.m.  CALL MEETING TO ORDER  ROLL CALL 1. Resolution 2015-039 Adopting the Nature in the City Strategic Plan as an Element of the Comprehensive Plan of the City. (staff: Lindsay Ex, Justin Scharton; 10 minute staff presentation; 30 minute discussion) The purpose of this item is to seek City Council approval of the Nature in the City Strategic Plan as an element of the City's Comprehensive Plan. Nature is a defining characteristic of Fort Collins; the community has a 40-year history of protecting nature in the city and region. Nature in the City is a long-term planning effort that capitalizes on these efforts to protect and integrate nature into the community’s fabric through a variety of regulatory, policy, outreach and collaborative solutions on public and private lands.  OTHER BUSINESS A. Council will consider a motion to adjourn into executive session.  ADJOURNMENT Agenda Item 1 Item # 1 Page 1 AGENDA ITEM SUMMARY March 24, 2015 City Council STAFF Lindsay Ex, Interim Customer & Admin Svcs Mgr Justin Scharton, Environmental Planner SUBJECT Resolution 2015-039 Adopting the Nature in the City Strategic Plan as an Element of the Comprehensive Plan of the City. EXECUTIVE SUMMARY The purpose of this item is to seek City Council approval of the Nature in the City Strategic Plan as an element of the City's Comprehensive Plan. Nature is a defining characteristic of Fort Collins; the community has a 40- year history of protecting nature in the city and region. Nature in the City is a long-term planning effort that capitalizes on these efforts to protect and integrate nature into the community’s fabric through a variety of regulatory, policy, outreach and collaborative solutions on public and private lands. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. Approval of the Nature in the City Strategic Plan includes a final plan document, which details the following:  Plan vision, goals and objectives  Planning process, including the triple-bottom-line approach to the Inventory and Assessment and extensive public engagement process  Policy recommendations based on five policy areas: connectivity, land use and development, City practices and policy coordination, long-term monitoring, and funding and incentives  Plan evaluation and implementation In addition, the final plan document includes several Appendices, which detail:  Glossary of terms  A detailed description of the Inventory and Assessment  Definition of nature  10-minute walk rationale  Potential funding sources to implement the Plan BACKGROUND / DISCUSSION The Nature in the City Strategic Plan establishes a vision and a comprehensive set of policies and implementation actions to ensure an accessible and connected network of nature for people, plants, and wildlife. Nature in the City is a visionary approach to preserving and enhancing our quality of life now and for future generations. This initiative is part of the City’s comprehensive efforts to ensure nature remains a defining attribute of our community. As Fort Collins grows in population and as infill and redevelopment continue to urbanize the community, having a defined Plan and approach to ensure there is always nature within the city’s Packet Pg. 2 Agenda Item 1 Item # 1 Page 2 boundaries is an essential part of protecting a critical value of our city. Over the past 15 months, staff has worked collaboratively with 17 City departments; four Colorado State University departments; an external Citizens Advisory Committee, including stakeholders from environmental, social, and economic perspectives; seven City boards and commissions and more than 1,000 residents to arrive at the Strategic Plan being presented to Council. Plan Vision and Goals: “To provide a connected open space network accessible to the entire community that provides a variety of experiences and functional habitat for people, plants and wildlife.” Three goals are outlined in the Plan to achieve the project’s vision:  Easy Access to Nature: Ensure every resident is within a 10-minute walk to nature from their home or workplace.  High Quality Natural Spaces: Conserve, create and enhance natural spaces to provide diverse social and ecological opportunities.  Land Stewardship: Shift the landscape aesthetic to more diverse forms that support healthy environments for people and wildlife. Recommended Policies and Key Outcomes To achieve the Plan’s vision and goals, five policy areas (containing 28 policies) have been developed: Connectivity: A central theme of the Nature in the City Strategic Plan is the importance of creating a connected open space network that all residents and wildlife can easily access. This concept is based the rationale that residents are willing to walk approximately 10 minutes before resorting to automobile transportation. The connectivity policies are designed to achieve a number of outcomes, including: Key Outcomes for the Connectivity Policy Area  A connected system of nature for people and wildlife  Access to nature via public transportation  Innovative wayfinding and interpretation information  A vibrant, connected Poudre River Land Use and Development: As the City grows toward its buildout population, this Plan anticipates how to incorporate nature into the increasingly urban environment in two ways: (1) through development or redevelopment and (2) through existing neighborhoods. The Land Use Code, which governs new development and areas that redevelop, is a critical tool for incorporating nature into areas undergoing changes in land use or urban intensification. There are many neighborhoods, businesses and districts in the City not poised to redevelop, but that have expressed an interest in incorporating greater access or higher quality experiences with nature. Key Outcomes for the Land Use and Development Policy Area  Flexible Land Use Code requirements for open space and vegetation structure and composition  Design guidelines and training resources to install and maintain natural spaces  Neighborhood-scale projects to create or enhance natural spaces  Partnerships with ditch companies to acknowledge the multiple values of ditches  Sustainable urban agricultural operations City Practices and Policy Coordination: The purpose of this policy area is to ensure the integration of Packet Pg. 3 Agenda Item 1 Item # 1 Page 3 Nature in the City principles into existing City Programs and to incorporate these principles into future planning efforts. One of the major charges of Nature in the City is to seize upon and create opportunities to coordinate with development, infrastructure, and other plans and policies to incorporate nature where appropriate. Key Outcomes for the City Practices and Policy Coordination Policy Area  City mowing and spraying operations align with best management practices, ensure habitat protection, and meet public safety and aesthetic requirements  A darker night sky  Naturalistic streetscapes where appropriate  Quieter community for people and wildlife  Updated stormwater practices aligned with Nature in the City  Celebration of nature Long-term Monitoring: This policy area encourages the development of specific targets and long-term monitoring programs, e.g., citizen monitoring, to aid the City in assessing whether it is on track to achieve the goals established in this plan and what additional policies may need to be developed to achieve the Nature in the City vision. Key Outcomes for the Long-Term Monitoring Policy Area  Comprehensive biodiversity goal for public and private land  Community/regional standards for economic valuation of ecosystems services  Projects that support greenhouse gas emissions reductions detailed in the City Climate Action Plan  Long-term monitoring program that tracks key indicator species Funding and Incentives: During the public outreach for Nature in the City, participants said they would like to incorporate nature into their homes or businesses, but didn’t have the technical knowledge to do so, and perceived increased costs as a barrier. Financial and other types of incentives, e.g., recognition-based programs such as LEED (Leadership in Energy and Environmental Design) certification, are important to help overcome these barriers. Key Outcomes for the Funding and Incentives Policy Area  Ongoing funding for program support and project-specific improvements  A variety of incentives that help landowners, business owners and others implement Nature in the City projects Implementation Chapter 4 of the Plan addresses Plan Evaluation and Implementation. The Plan evaluation section includes a set of proposed performance indicators, two of which can begin to be measured in 2015 and others that will need to be developed after specific implementation items are complete. The Plan implementation section is divided into short-term (2015-2016), mid-term (2017-2020), and long-term (2021 and beyond) actions. Based on feedback from the business community during the outreach process, estimated costs are also included for each implementation strategy. In addition, Appendix E outlines potential funding sources for implementing the Plan. Packet Pg. 4 Agenda Item 1 Item # 1 Page 4 CITY FINANCIAL IMPACTS As a strategic plan, the Resolution does not have a direct financial impact on the City. The strategy will direct City staff in the development of individual implementation items, including the connectivity analyses (people and wildlife), development of incentives for engaging existing neighborhoods, businesses, and residents in incorporating nature into their projects, long-term monitoring efforts, and other programs that may have direct financial impact. Any plan, program, or efforts, including possible staffing, that require budget authorization by City Council at some future date will include detailed analysis of financial impacts. BOARD / COMMISSION RECOMMENDATION The following boards and commissions have formally endorsed the Nature in the City Strategic Plan:  Land Conservation and Stewardship Board, February 11, 2015 (Attachment 4)  Economic Advisory Commission, February 18, 2015 (Attachment 5)  Natural Resources Advisory Board, February 18, 2015 (Attachment 6)  Parks and Recreation Board, February 25, 2015 (Attachment 7)  Senior Advisory Board, February 11, 2015 (Attachment 8) Staff has also presented to and received general support from the Commission on Disability during its February meeting. Staff is presenting the Plan to the Planning and Zoning Board at its March 12, 2015 Hearing and will provide feedback from the Board in a read-before memo to City Council on March 17. Staff has presented to the Planning and Zoning Board during four work sessions since the beginning of the project and has received general support for the planning effort to date. PUBLIC OUTREACH The Draft Plan was available for public review from February 9-22, 2015. Seven City boards and commissions and numerous stakeholder groups provided feedback on the Draft Plan; feedback was also received during the February 19 open house. In general, feedback focused on making a more explicit link throughout the Plan between the project and the economic benefits nature provides to the community, more strongly linking educational opportunities into the various policies, and updating the Plan for typos, grammar, punctuation, etc. Each of these pieces of feedback has been incorporated into the final Plan. In addition to the efforts associated with the Draft Plan, the following community organizations were consulted and provided input into the overall Nature in the City effort: Community Organizations  Board of Realtors  Chamber of Commerce, Local Legislative Affairs Committee  Three CSU Classes  Northern Colorado Economic Development Commission  Convention and Visitors Bureau  Save the Poudre  Audubon Society  UC Health/Coalition for Activity and Nutrition to Defeat Obesity  Common Ground Food School  IBMC  Teaching Tree Early Childhood Center  South Fort Collins Business Association Packet Pg. 5 Agenda Item 1 Item # 1 Page 5  North Fort Collins Business Association  Riversong School  La Familia  Rocky Mountain High School For a full list of outreach efforts, please see Appendix B3 in the Strategic Plan. ATTACHMENTS 1. Work Session Summary, October 28, 2014 (PDF) 2. Public Engagement Plan (PDF) 3. Triple Bottom Line Analysis (PDF) 4. Land Conservation Stewardship Board Letter, February 25, 2015 (PDF) 5. Economic Advisory Commission Letter, March 3, 2015 (PDF) 6. Natural Resources Advisory Board Letter, February 19, 2015 (PDF) 7. Parks and Recreation Board Minutes, February 25, 2015 (PDF) 8. Senior Advisory Board minutes, February 11, 2015 (PDF) 9. Powerpoint Presentation (PDF) Packet Pg. 6 ATTACHMENT 1 Packet Pg. 7 Attachment1.1: Work Session Summary, October 28, 2014 (3030 : Nature in the City) PUBLIC ENGAGEMENT PLAN PROJECT TITLE: NATURE IN THE CITY OVERALL PUBLIC INVOLVEMENT LEVEL: Involve/Collaborate KEY STAKEHOLDERS: x City Departments, especially Natural Areas, Utilities, Parks, and Sustainability x Colorado State University, e.g., Conservation Development Research Team and the Institute for Built Environment x Business Associations, development community and design professionals x Environmental groups x Interested citizens, general public x Poudre School District x CanDo x Homeowners Associations x Larimer County BOTTOM LINE QUESTION: As our development patterns change from greenfield development to infill and redevelopment, how do we ensure every citizen access to nature? TIMELINE: November 2013 – March 2015 Phase 1: Involve/Collaborate Timeframe: November 2013 – August 2014 Description: This phase will assess our existing assets/gaps of Nature in the City from a triple bottom line perspective. The public engagement will focus on collecting data to support the inventory/assessment. Key Messages: x We will solicit feedback on what we mean by access to nature, e.g., develop a spectrum (based on feedback) of what ideal vs. acceptable. vs. unacceptable access to nature looks like x We want to understand what areas, species, and other aspects of nature are important to our community, e.g., we could ask questions such as the following: o Where are the special places you like to visit? What spaces do you walk/bike/drive to/through? o What species are important to you? Where do you see them? o What are key viewsheds or viewing corridors? Do you see these when walking, driving, etc.? o What spaces do you want to make sure we don’t lose? o What does nature in the city mean to you? (nature within city limits/growth management area) x We are assessing where the gaps and opportunities are within our existing natural system from a triple bottom line perspective. Tools and Techniques x Social media – website, facebook, twitter, Idea Lab, Next Door – to solicit initial ideas, announce events, and for project updates x Citizens Advisory Committee – to help frame questions, design public engagement efforts, and provide feedback on project direction x Open House/Focus Groups/Survey – to solicit responses on overall questions x Online, Interactive Mapping Tool and Survey – to solicit responses from a spatial perspective to the above- listed questions x Boards/Commissions/Council – for feedback and direction x Inventory – provides opportunity to engage with the public and share the project’s messages 1 Nature in the City – Draft Public Engagement Plan ATTACHMENT 2 Packet Pg. 8 Attachment1.2: Public Engagement Plan (3030 : Nature in the City) PHASE 2: Involve/Collaborate Timeframe: August 2014 – December 2014 Description: This phase will focus on understanding our opportunities and challenges based on the assessment. A strategic plan will be developed to address the critical issues uncovered in Phase One. Key Messages: x Now that we understand where the gaps/strength areas are, what strategies should be prioritized to fill in those gaps? x What policies should be established to ensure that these strategies are implemented, e.g., a policy of a 10- minute walk to accessible nature? x We’re seeking to align various efforts between departments Tools and Techniques: x Social media – website, facebook, twitter, Next Door –announce events, project updates x Citizens Advisory Committee – to review data collected, identify strategies for filling in the gaps x Open House/Focus Groups – review proposed strategies and offer additional ideas/strategies x Boards/Commissions/Council – for recommendations and adoption PHASE 3: Inform and Consult Timeframe: December 2014 – March 2015 Description: This final phase will be the development of regulatory changes, e.g., the development review process, and/or design guidelines to help implement the strategic plan adopted in Phase 2. Key Messages: x We’re developing the tools necessary to implement the strategic plan, e.g., what tools can a resident, business owner, or developer utilize to incorporate Nature in the City? x We’re developing incentives (other tools?) to encourage Nature in the City elements in the gap areas identified in the City. Tools and Techniques: x Social media – website, facebook, twitter, Next Door –announce events, project updates x Citizens Advisory Committee – review regulatory changes proposed, offer suggestions x Open House/Focus Groups – review proposed strategies and offer additional ideas/strategies x Boards/Commissions/Council – for recommendations and adoption 2 Nature in the City – Draft Public Engagement Plan Packet Pg. 9 Attachment1.2: Public Engagement Plan (3030 : Nature in the City) Triple Bottom Line Analysis Map (TBLAM) Project or Decision: Nature in the City brainstorm and discussion, post-breakout session Evaluated by: City-wide interdisciplinary team of staff experts Social Economic Environmental STRENGTHS: x Improves understanding of current access and potential gaps x Current population in the City understands and recognizes the benefits of natural and ecological functions and assets x Willingness to pay for access to nature, e.g., HOAs x Maintain and improve local habitat for species x Topic supports City Plan and other master plans – alignment with adopted plans x Bring awareness to pocket areas in town that have been neglected x Bragging rights for the City – demonstration community STRENGTHS: x As land redevelops, how do we still accommodate nature/natural amenities? x Willingness to pay for access to nature, e.g., HOAs x Could stimulate reinvestment in certain areas in close proximity to natural assets, e.g., Odell Brewing Co.- for both home owners and businesses x Bragging rights for the City – demonstration community STRENGTHS: x Improves understanding of current access and potential gaps x Willingness to pay for access to nature, e.g., HOAs x Maintain and improve local habitat for species x Bring awareness to pocket areas in town that have been neglected x Bragging rights for the City – demonstration community x Identifying and protecting informal natural areas x Process could discover new environmental assets x Improves our understanding of connectivity between habitat patches x Gain better understanding of what wildlife and vegetation we have in the City LIMITATIONS: x As land redevelops, how do we still accommodate nature/natural amenities? x Intentions not aligned with expectations – not everyone wants wildlife in their backyard, conflicting opinions on this issue x Existing policies/regulations may not be in alignment with this project’s vision x Outdated GIS layers x Existing ditch system structure not conducive to multi- functional use of land x Private property concerns, government involvement and how far we go with regulating this x Defining nature is difficult, which could make establishing a baseline experience difficult, e.g., how do we convey that a “poor quality area” from an ecological perspective still has value? x How do we balance the need for smart growth with the need for environmental protection? When there is a conflict, who wins? OPPORTUNITIES: x Collaboration potential between neighbors and developers x To make some areas multi-functional, multi-jurisdictional x Partnerships with PSD and CSU, provide kids to access, ensure 10 minute walk to schools x Opportunities for public/private partnerships in building, maintaining, etc. x Collaboration at the local level could lend itself towards enhanced neighborhood cohesion – enhance social cohesion x Opportunity for ownership in small pockets of the community x Improved air and water quality with more natural systems x Revisit policies to obtain alignment, e.g., irrigation ditches x Update GIS layers x Build on existing programs, e.g., Climatewise and Certified Natural Areas, and alignment with City’s vision x As redevelopment occurs, opportunity to increase access to nature, and we could be a demonstration of what’s possible x More progressive legal strategies, other tools in our conservation toolbox x Create the processes for collaborations to occur, e.g., Prospect and Timberline or residences x Bring in the irrigation ditch system x Incentivize residential landscaping as opposed to regulating it, shift landscape aesthetic x Encourage volunteerism through incentives x Honor and recognize competing missions – find a way to support them both and ID what collaborations arise x Greater access to the environment – create more chances for positive interactions, better stewardship of nature and the environment x New inventory data collection presents an opportunity to make “discoveries”. Also an opportunity to share the data (discoveries) with the public. May enhance the experience at sites. x Promote the relationship between physical health and the environment x Opportunity to educate neighbors that “Nature Areas” with taller grasses do not necessarily mean that homes are more vulnerable to wild fires. This would help to educate neighbors of City-owned natural areas as well. OPPORTUNITIES: x Give bonus credits for providing access to nature or by locating a project within the 10 minute walking distance (Give bonus credits when considering public financing (URA, business assistance) if a property/business owner provides access to nature or by locating a project within the 10 minute walking distance) x x Opportunities for public/private partnerships in building, maintaining, etc. x Amenity that can be sellable, livability component that can affect a project’s bottom line x Property values increase when in close proximity to natural areas x Collaboration at the local level could lend itself towards enhanced neighborhood cohesion – enhance social cohesion x Improved air and water quality with more natural systems x Revisit policies to obtain alignment THREATS: x Could limit affordability of housing in Fort Collins x May need to find alignment with groups in towns they aren’t supportive of these types of efforts/plans (SDIC) x More interactions with nature may create more conflicts with nature x More access/more use could lead to degradation x Future population growth – could impact access, experience, x Maintenance costs could increase in native habitats, e.g., weed management, etc. x Enforcement of regulations could increase costs x More public lands = more removal of lands from the property tax roll and affects the budget x Conflict potential between neighbors and developers x Fear of “Nature Areas” providing fuel for fires. THREATS: x Could limit affordability of housing in Fort Collins x More access/more use could lead to degradation – more costs to maintain x Maintenance costs could increase in native habitats, e.g., weed management, etc. x Enforcement of regulations could increase costs x More public lands = more removal of lands from the property tax roll and affects the budget x Existing ditch system structure x Could affect affordability for businesses to relocate/expand in Fort Collins x Less public revenue to support these efforts, e.g., budget cuts, failed tax initiatives THREATS: x More interactions with nature may create more conflicts and/or safety concerns with nature x More access/more use could lead to degradation x Future population growth – could impact access, experience, x Maintenance costs could increase in native habitats, e.g., weed management, etc. NOTES: Form Completed January 2014 This form is based on research by the City of Olympia and Evergreen State College Packet Pg. 12 Attachment1.3: Triple Bottom Line Analysis (3030 : Nature in the City) Natural Areas Department 1745 Hoffman Mill Road PO Box 580 Fort Collins, CO 80522 970.416.2815 970.416.2211 - fax fcgov.com/naturalareas &ĞďƌƵĂƌǇϮϱ͕ϮϬϭϱ ĞĂƌŝƚǇŽƵŶĐŝů͗ ƵƌŝŶŐƚŚĞ&ĞďƌƵĂƌǇϭϭ͕ϮϬϭϱ>ĂŶĚŽŶƐĞƌǀĂƚŝŽŶĂŶĚ^ƚĞǁĂƌĚƐŚŝƉŽĂƌĚŵĞĞƚŝŶŐ͕ƚŚĞŽĂƌĚ ƵŶĂŶŝŵŽƵƐůǇƌĞĐŽŵŵĞŶĚĞĚƚŚĂƚŽƵŶĐŝůĂĚŽƉƚƚŚĞEĂƚƵƌĞŝŶƚŚĞŝƚǇ^ƚƌĂƚĞŐŝĐWůĂŶ͘dŚĞŽĂƌĚƐĞĞƐ ƐŝŐŶŝĨŝĐĂŶƚŽƉƉŽƌƚƵŶŝƚŝĞƐƚŽůĞǀĞƌĂŐĞƚŚĞĞǆŝƐƚŝŶŐǁŽƌŬƚŚĂƚEĂƚƵƌĂůƌĞĂƐĂŶĚŽƚŚĞƌĚĞƉĂƌƚŵĞŶƚƐĂƌĞ ĐŽŶĚƵĐƚŝŶŐƚŽĞŶƐƵƌĞƚŚĂƚƌĞƐŝĚĞŶƚƐŚĂǀĞĂĐĐĞƐƐƚŽŚŝŐŚͲƋƵĂůŝƚǇŶĂƚƵƌĂůĞŶǀŝƌŽŶŵĞŶƚƐƚŚĂƚƐƵƉƉŽƌƚĂƌŝĐŚ ĚŝǀĞƌƐŝƚǇŽĨƉůĂŶƚĂŶĚĂŶŝŵĂůůŝĨĞǁŝƚŚŝŶŽƵƌƵƌďĂŶďŽƵŶĚĂƌŝĞƐ͘ /ŶĂĚĚŝƚŝŽŶƚŽŽƵƌĞŶƚŚƵƐŝĂƐƚŝĐƐƵƉƉŽƌƚĨŽƌƚŚĞWůĂŶ͕ƚŚĞŽĂƌĚĂůƐŽǁŝƐŚĞĚƚŽŵĂŬĞƚŚĞĨŽůůŽǁŝŶŐ ĐŽŵŵĞŶƚƐŽŶƚŚĞWůĂŶĂŶĚŝƚƐŝŵƉůĞŵĞŶƚĂƚŝŽŶ͗ ϭ͘ /ŶŽƌĚĞƌƚŽƐƵĐĐĞƐƐĨƵůůǇŝŵƉůĞŵĞŶƚƚŚŝƐWůĂŶ͕ƚŚĞŽĂƌĚƌĞĐŽŵŵĞŶĚƐŽƵŶĐŝůŵŽǀĞŝŵŵĞĚŝĂƚĞůǇ ƚŽŚŝƌĞĂĨƵůůͲƚŝŵĞƐƚĂĨĨŵĞŵďĞƌƚŽĐŽŽƌĚŝŶĂƚĞƚŚĞŝŵƉůĞŵĞŶƚĂƚŝŽŶŽĨEĂƚƵƌĞŝŶƚŚĞŝƚǇ͘dŚŝƐ ƉŽƐŝƚŝŽŶƐŚŽƵůĚďĞĨƵŶĚĞĚĨƌŽŵƚŚĞ'ĞŶĞƌĂů&ƵŶĚĂŶĚƌĞŵĂŝŶŝŶƚŚĞŽŵŵƵŶŝƚǇĂŶĚ EĞŝŐŚďŽƌŚŽŽĚ^ĞƌǀŝĐĞƐĞƉĂƌƚŵĞŶƚƚŽĨĂĐŝůŝƚĂƚĞŵƵůƚŝƉůĞŝƚǇĚĞƉĂƌƚŵĞŶƚĂŶĚĐŽŵŵƵŶŝƚǇ ĐŽůůĂďŽƌĂƚŝŽŶ͘tŚŝůĞƚŚŝƐƌĞĐŽŵŵĞŶĚĂƚŝŽŶĐŽŵĞƐŽƵƚƐŝĚĞŽĨĂŶŽĨĨŝĐŝĂůďƵĚŐĞƚĐǇĐůĞ͕ƚŚĞŐŽĂůƐ ĂŶĚŝŵƉůĞŵĞŶƚĂƚŝŽŶƐƚƌĂƚĞŐǇŽƵƚůŝŶĞĚŝŶƚŚĞWůĂŶĐĂŶŶŽƚǁĂŝƚƵŶƚŝůϮϬϭϳŝŶŽƌĚĞƌƚŽďĞƐƚĂĨĨĞĚ͘ Ϯ͘ ůƐŽĐƌŝƚŝĐĂůƚŽƚŚĞƐƵĐĐĞƐƐŽĨƚŚĞWůĂŶ͛ƐŝŵƉůĞŵĞŶƚĂƚŝŽŶǁŝůůďĞƚŽƐĞĞŬĚŝǀĞƌƐŝĨŝĞĚĨƵŶĚŝŶŐ ƐŽƵƌĐĞƐ͘ĐŽŵďŝŶĂƚŝŽŶŽĨ'ĞŶĞƌĂů&ƵŶĚ͕ŽƵƚƐŝĚĞĨƵŶĚŝŶŐƐŽƵƌĐĞƐ͕ĂƐǁĞůůĂƐŽƚŚĞƌĞǆŝƐƚŝŶŐ ƌĞƐŽƵƌĐĞƐƐŚŽƵůĚĂůůďĞĐŽŶƐŝĚĞƌĞĚ͘ ϯ͘ ^ƚĂĨĨĂŶĚŽƵŶĐŝůƐŚŽƵůĚŶŽƚǁĂŝƚƚŽĨŽĐƵƐŽŶƚŚĞĂĐƋƵŝƐŝƚŝŽŶĂƐƉĞĐƚƐŽĨƚŚŝƐWůĂŶ͘WƌŽƉĞƌƚǇ ƉƌŝĐĞƐĂƌĞƌŝƐŝŶŐĚƌĂŵĂƚŝĐĂůůǇĂŶĚƉƌŽƉĞƌƚŝĞƐĂƌĞƐĞůůŝŶŐƋƵŝĐŬůǇ͘/ƚŝƐƵƌŐĞŶƚƚŽŵŽǀĞŶŽǁŽŶ ƉĂƌĐĞůĂĐƋƵŝƐŝƚŝŽŶŝĨƐƵĐŚĂĐƋƵŝƐŝƚŝŽŶĂůŝŐŶƐǁŝƚŚƚŚĞŐŽĂůƐŽĨƚŚĞWůĂŶ͘ dŚĂŶŬǇŽƵĨŽƌǇŽƵƌĚĞůŝďĞƌĂƚŝŽŶŽĨƚŚĞŽĂƌĚ͛ƐƌĞĐŽŵŵĞŶĚĂƚŝŽŶĂƐǇŽƵĐŽŶƐŝĚĞƌƚŚĞĂĚŽƉƚŝŽŶŽĨƚŚŝƐ WůĂŶ͘tĞƵƌŐĞǇŽƵƚŽƐǁŝĨƚůǇĂĚŽƉƚƚŚŝƐWůĂŶ͕ƐŽƚŚĂƚŝŵƉůĞŵĞŶƚĂƚŝŽŶĐĂŶďĞŐŝŶŝŵŵĞĚŝĂƚĞůǇ͘tĞ ĐŽŵƉůŝŵĞŶƚƚŚĞƚĞĂŵŽŶƚŚĞŝƌĞǆĐĞůůĞŶƚǁŽƌŬƚŽĚĂƚĞŽŶEĂƚƵƌĞŝŶƚŚĞŝƚǇ͘ ^ŝŶĐĞƌĞůǇ͕ <ĞŶƚ>ĞŝĞƌ͕ŚĂŝƌ >ĂŶĚŽŶƐĞƌǀĂƚŝŽŶĂŶĚ^ƚĞǁĂƌĚƐŚŝƉŽĂƌĚ ATTACHMENT 4 Packet Pg. 13 Attachment1.4: Land Conservation Stewardship Board Letter, February 25, 2015 (3030 : Nature in the City) Boards & Commissions 300 Laporte Avenue PO Box 580 Fort Collins, CO 80522 970.416.2525 970.224.6107 - fax fcgov.com MEMORANDUM The Economic Advisory Commission (EAC) was generally very supportive of the Nature in the City Draft Strategic Plan (Draft Plan). In addition, the EAC wanted to share some thoughts from our discussion related to this item for the City Council to consider in its review of the Plan:  The plan needs to be clearer and more explicit about the economic benefits of the Draft Plan;  The development of a clear financing plan should be included during implementation; and  Greater specificity of cost impacts on development and business would have been helpful in evaluating the plan – should definitely be included in implementation. Motion: Passed 6-0-1 “The Economic Advisory Commission recommends City Council pass the Nature in the City Strategic Plan.” DATE: March 3, 2015 TO: Mayor Karen Weitkunat and City Councilmembers CC: Darin Atteberry, City Manager FROM: Economic Advisory Commission RE: EAC Recommendation in support of Adopting the Nature in the City Strategic Plan ATTACHMENT 5 Packet Pg. 14 Attachment1.5: Economic Advisory Commission Letter, March 3, 2015 (3030 : Nature in the City) Environmental Services 215 N. Mason PO Box 580 Fort Collins, CO 80522 970.221-6600 970.224-6177 - fax fcgov.com MEMORANDUM NATURAL RESOURCES ADVISORY BOARD DATE: February 19, 2015 TO: Mayor and City Council Members FROM: John Bartholow, on behalf of the Natural Resources Advisory Board (NRAB) SUBJECT: Nature in the City Endorsement The Natural Resources Advisory Board has been a strong supporter of the Nature in the City (NIC) effort since its initiation. We have received multiple updates from staff as the ideas have evolved, and two of our members have been on the NIC technical advisory team. The Nature in the City strategic plan has evolved into a comprehensive planning document with wide-ranging implications. It appears to have been well thought out and, if implemented, will be a boon across a wide range of nature experiences in our otherwise ever-urbanizing environment. Further, we have already seen the benefits of this planning-to-plan in terms of cross-department communication. Though the NRAB did not review the entire strategic plan in detail, we did unanimously agree that Council should strongly consider endorsing the effort at your March 17 regular meeting. Respectfully submitted, John Bartholow Chair, Natural Resources Advisory Board cc: Darin Atteberry Susie Gordon ATTACHMENT 6 Packet Pg. 15 Attachment1.6: Natural Resources Advisory Board Letter, February 19, 2015 (3030 : Nature in the City) ATTACHMENT 7 Packet Pg. 16 Attachment1.7: Parks and Recreation Board Minutes, February 25, 2015 (3030 : Nature in the City) Packet Pg. 17 Attachment1.7: Parks and Recreation Board Minutes, February 25, 2015 (3030 : Nature in the City) III. Public Participation Irisa Luft- Here representing seniors IV. Presentation: Lindsay Ex-Nature in the City Presentation sent to board via e-mail. Questions arose regarding the night sky project and funding .Currently funding is proposed through existing programs (certified natural areas; neighborhood grants program) and the upcoming BOB2.0 which will be on the upcoming ballot. Since Joann Thomas has been the most involved with Nature in the City she has been enlisted to write a letter to present to City Council on behalf of the board. V. New Business A. Revisions to agenda to facilitate quicker response to proposed plans Usually the speakers are scheduled last which leaves no time to react and discuss what we would like to respond and send off. Diane Smith would like to propose moving the speaker right after public participation, the board agrees. B. Education a. Action Plan 2015 Copies were placed in each members folder for review.  Update liaison roles encouraged to take a look and revisit next month when our new member is able to attend  Review commitments  Logging events, etc. Come each month prepared to report on open houses, events, surveys responded to, etc. so that it is easier to compile the Annual report at the end of the year and we can stay informed.  Definition of volunteer hours In the past we have stated that volunteer hours included everything we did for seniors, this year we are restating it as anything you have done that directly relates to the SAB; including letter writing, attending meetings, acting as liaison, etc. b.Letter about improving responses to City initiatives Diane Smith is formulating a letter to send to powers that be with a list of items that would be helpful for us as a board to respond to presentations faster and provide our input on projects. C. Outreach a. Update on Bridging the Gap b.Update on PAFC  Need to sign the MOU through the City of Fort Collins for the partnership c. Update on Senior Transportation Coalition Senior Advisory Board February 11, 2015 ATTACHMENT 8 Packet Pg. 18 Attachment1.8: Senior Advisory Board minutes, February 11, 2015 (3030 : Nature in the City) D. Advocacy a. Response Climate Change Action Plan Handout given by Diane Smith from a meeting she attended on the climate action plan framework for 2020, 2030, 2050. Concern about no mention of the changing demographics. Diane Smith is going to draft a letter in response without pinpointing areas we do not have enough information about. b.Update on BOBII & street maintenance Officially on the ballot now encouraged to research and decide if you are going to vote on the next ballot. c. Response to Nature in the City Appreciated the information in advance, majority of the board had a positive outlook with concern about public partnerships. Good balance between wildlife, commercial, residential. Joann Thomas is writing a letter in response since she is most closely associated with this sector. VI. Liaison Relationships VII. Presentation: Erica Glaze- Equal Employment Opportunity Investigate claims of disability and age discrimination. Important to know that there is no cap on age discrimination and there are so many accommodations available to keep individuals in the workforce longer or get back into the workforce. Looking at retirement now is different because individuals are staying in because they need to, not because they want to. Education the public on their rights if they find a violation and who to report it to. Averages about 10% of claims actually turn out to be violations. VIII. Adjourn Motion to adjourn by Jeanne Hoag seconded by Ann Leffler; meeting adjourned at 2:03 p.m. Signed, Ann Leffler Secretary ____________________________________________________ Ann Leffler, Secretary Packet Pg. 19 Attachment1.8: Senior Advisory Board minutes, February 11, 2015 (3030 : Nature in the City) 1 NATURE IN THE CITY City Council Presentation Lindsay Ex, Justin Scharton March 24, 2015 Packet Pg. 20 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 2 ACTION REQUESTED Staff recommends adoption of the Nature in the City Strategic Plan Photo: Molly Rosey Packet Pg. 21 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 3 WHAT IS DRIVING THIS PROJECT? Administratively: • Council Work Plan (2014-2015) • City’s 2015-2016 Strategic Plan Community Perspective: • Rapidly changing development patterns • Concerns about access to nature • Concerns about preserving quality of life for people and wildlife Max Flats (Oz Architecture) Packet Pg. 22 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 4 WHAT IS THIS PROJECT’S FOCUS? • Complement existing programs by identifying linkages between public and private lands. • Ensuring access to nature in the urban environment; • Enhance or restore places throughout the City; • Seeking a variety of experiences at all scales; and • Illustrate how to incorporate nature into the urban environment Nashville Naturally Plan for Downtown (The Conservation Fund) Packet Pg. 23 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 5 THREE PROJECT PHASES Photo: Molly Rosey Jan-Oct 2014 Oct ‘14 – Mar ‘15 January ‘15 and Beyond Packet Pg. 24 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 6 PHASE 1: INVENTORY AND ASSESSMENT Photo: Julia Solveight Lagunes • Overall: Triple Bottom Line approach is driving the project • Environmental: Strong biodiversity throughout the City is dependent on land use and management objectives • Social: Priorities should emphasize (1) findings ways to escape from the urban environment; (2) wildlife, plants and trees, and (3) recreation opportunities; • Social and Economic: Strategies should emphasize connectivity and be cautious about overall costs Packet Pg. 25 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 7 PHASE 2: STRATEGIC PLAN What’s Included: • Vision and goals • Policy recommendations • Plan evaluation and implementation Packet Pg. 26 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 8 What’s Included: • Vision and goals • Policy recommendations • Plan evaluation and implementation PHASE 2: STRATEGIC PLAN Goal: Easy Access to Nature Policy: Increase connectivity for residents (10‐minute walk) Implementation: Conduct a connectivity analysis to assess gaps Packet Pg. 27 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 9 Goals: • Easy Access to Nature: Ensure every resident is within a 10- minute walk to nature from their home or workplace. • High Quality Natural Spaces: Conserve, create and enhance natural spaces to provide diverse social and ecological opportunities. • Land Stewardship: Shift the landscape aesthetic to more diverse forms that support healthy environments for people and wildlife. Vision: A connected open space network accessible to the entire community that provides a variety of experiences and functional habitat for people, plants, and wildlife Photo: John Bartholow Packet Pg. 28 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 10 • Connectivity • Land Use and Development • City Practices and Policy Coordination • Long-term Monitoring • Funding and Incentives FIVE POLICY AREAS Photo: Rosemarie Russo Packet Pg. 29 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 11 Key Outcomes: • Connected system of nature for people and wildlife • Access to nature via public transportation • Innovative wayfinding and interpretation information • A vibrant, connected Poudre River CONNECTIVITY Photo: bextradorinaryu Packet Pg. 30 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 12 Key Outcomes: • Flexible Land Use Code requirements for open space and vegetation structure and composition • Design guidelines and training resources to install and maintain natural spaces • Neighborhood-scale projects to create or enhance natural spaces • Partnerships with ditch companies to acknowledge the multiple value of ditches • Sustainable urban agricultural operations LAND USE AND DEVELOPMENT Photo: Michelle Finchum Packet Pg. 31 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 13 Key Outcomes: • City mowing and spraying operations aligned with best management practices, ensure habitat protection, and meet public safety and aesthetic requirements • A darker night sky • Naturalistic streetscapes where appropriate • Quieter community for people and wildlife • Stormwater practices aligned with Nature in the City • Celebration of nature CITY PRACTICES AND POLICY COORDINATION Photo: bextradorinaryu Packet Pg. 32 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 14 Key Outcomes: • Indicator species (birds and butterflies) • Alignment with the Climate Action Plan • Biodiversity and ecosystem services goals LONG TERM MONITORING Photo: Carol Evans Packet Pg. 33 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 15 Key Outcomes: • Ongoing funding for program support and project- specific capital improvements • A variety of incentives that help landowners, business owners and others implement Nature in the City projects FUNDING AND INCENTIVES Packet Pg. 34 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 16 Key Outcomes: • Ongoing funding for program support and project-specific capital improvements • A variety of incentives that help landowners, business owners and others implement Nature in the City projects IMPLEMENTATION Packet Pg. 35 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 17 Immediate Actions: • Demonstration Projects  Living Wall – June 2015  “Wildscape” Garden – 2016 • Connectivity Analyses (People & Wildlife) – Summer 2015 • Citizen science monitoring – Summer 2015 • Design Guidelines & Land Use Code Changes – Fall 2015 • Comprehensive Dark Skies Policy – Fall 2015 • Program Funding, Incentives and Potential Acquisition – 2015-2016 PHASE 3: IMPLEMENTATION Packet Pg. 36 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 18 • Interdisciplinary staff team (17 Departments) • 15-member Citizens Advisory Committee • More than 1,000 residents • Project survey • Photo contest • Wikimap • Visual Preference Survey • Three Open Houses and a Visioning Workshop PUBLIC ENGAGEMENT Photo: Lindsay Ex Packet Pg. 37 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 19 BOARD AND COMMISION RECOMMENDATIONS • Senior Advisory Board • Land Conservation Stewardship Board • Economic Advisory Commission • Natural Resources Advisory Board • Parks and Recreation Board • Planning and Zoning Board General support from the Commission on Disability All Boards and Commissions Meeting – October 27, 2014 Packet Pg. 38 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 20 ACTION REQUESTED Staff recommends adoption of the Nature in the City Strategic Plan Photo: Ava Diamond Packet Pg. 39 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) 21 NATURE IN THE CITY City Council Presentation Lindsay Ex, Justin Scharton March 24, 2015 Packet Pg. 40 Attachment1.9: Powerpoint Presentation (3030 : Nature in the City) - 1 - RESOLUTION 2015-039 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE NATURE IN THE CITY STRATEGIC PLAN AS AN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY WHEREAS, over the past fifteen (15) months the City staff has worked with various City departments, as well as Colorado State University departments, and an external citizen advisory committee, City Boards and Commissions and citizens of the City to develop a strategic plan regarding nature in the City to be presented to the City Council; and WHEREAS, as a result of this effort, staff has developed the “Nature in the City Strategic Plan” (the “Plan”) to be adopted as an element of the City’s Comprehensive Plan; and WHEREAS, the Plan establishes a vision and comprehensive set of policies and implementation actions to ensure an accessible and connected network of nature for people, plants and wildlife as a visionary approach to preserving and enhancing the quality of life of residents of the City both now and in the future; and WHEREAS, the City has a long history of protecting nature within its limits and in the region, and the Plan constitutes an effort to capitalize on this history in order to protect and integrate nature into the community’s fabric through a variety of regulatory, policy, outreach and other collaborative solutions on both public and private lands; and WHEREAS, the fundamental vision of the Plan is to provide a connected open space network accessible to the entire community and provide a variety of experiences and functional habitat for people, plants and wildlife; and WHEREAS, the Plan has as its goal easy access to nature, high quality natural spaces and responsible land stewardship; and WHEREAS, following extensive public outreach and the favorable recommendation from the Senior Advisory Board, the Land Conservation Stewardship Board, the Economic Advisory Commission, the Natural Resources Advisory Board; and the Parks and Recreation Board, the Council has determined that the adoption of the Plan as an element of the City’s Comprehensive Plan is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS, that the Nature in the City Strategic Plan, a copy of which is attached hereto as Exhibit “A” and incorporated herein, is hereby adopted as an element of the Comprehensive Plan of the City. Packet Pg. 41 - 2 - Passed and adopted at an adjourned meeting of the Council of the City of Fort Collins this 24th day of March, A.D. 2015. _________________________________ Mayor ATTEST: _____________________________ City Clerk Packet Pg. 42 Click here to down Nature in the City Strategic Plan ‐ Nature in the City EXHIBIT A Packet Pg. 43 Attachment1: Exhibit A (3031 : Nature in the City - RES) City of Fort Collins Page 1 Karen Weitkunat, Mayor Council Information Center (CIC) Gerry Horak, District 6, Mayor Pro Tem City Hall West Bob Overbeck, District 1 300 LaPorte Avenue Lisa Poppaw, District 2 Fort Collins, Colorado Gino Campana, District 3 Wade Troxell, District 4 Cablecast on City Cable Channel 14 Ross Cunniff, District 5 on the Comcast cable system Carrie Daggett Darin Atteberry Wanda Nelson City Attorney City Manager City Clerk The City of Fort Collins will make reasonable accommodations for access to City services, programs, and activities and will make special communication arrangements for persons with disabilities. Please call 221-6515 (TDD 224- 6001) for assistance. City Council Work Session March 24, 2015 (After the Adjourned Meeting, which begins at 6:00 p.m.)  CALL TO ORDER. 1. Broadband Strategic Plan Update. (staff: Jessica Ping-Small, Mike Beckstead; 10 minute staff presentation; 20 minute discussion) The purpose of this item is to provide City Council with an overview of the Broadband Strategic Plan project which was funded though the 2015-2016 Budgeting for Outcomes process. As the demand for more advanced, reliable and affordable broadband service rises, the City must define its ongoing role in ensuring access is provided. Staff has begun a phased approach which includes gathering market and benchmark data, assessing feasibility and engaging the citizenry to frame the Community Vision for Broadband Service in Fort Collins. 2. Advanced Metering Infrastructure Update. (staff: Kraig Bader, Kevin Gertig, Dennis Sumner; 15 minute staff presentation; 30 minute discussion) The purpose of this item is to provide Council with an update on the Advanced Meter Fort Collins Project. The installation of advanced metering technology has and will provide a foundation that will enable Fort Collins Light & Power to support, inform and empower our community by providing energy choices while maintaining the same level of quality service and high reliability provided to customers today. This update will share lessons learned and how the some expected benefits of the project are already being realized. City of Fort Collins Page 2 3. Addition of Permitted Use (APU) Standards. (staff: Cameron Gloss; 15 minute staff presentation; 45 minute discussion) The purpose of this item is to request feedback from Council on standards for regulating Addition of Permitted Use (APU) applications. Several refinements have been made to the APU standards since a major Land Use Code revision was adopted in 2008 which permitted the Planning and Zoning Board to consider adding uses, on a case-by-case basis, within zone districts where they are not listed as permitted uses. 4. End of Term Council Report. (Darin Atteberry: 45 minute presentation and discussion) The purpose of this item is to provide an update to City Council and to the community on the City Council Work Plan. This item will also highlight some of the major accomplishments and strategic direction this Council has provided during the last two years.  OTHER BUSINESS.  ADJOURNMENT. DATE: STAFF: March 24, 2015 Jessica Ping-Small, Revenue and Project Manager Mike Beckstead, Chief Financial Officer WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION Broadband Strategic Plan Update. EXECUTIVE SUMMARY The purpose of this item is to provide City Council with an overview of the Broadband Strategic Plan project which was funded though the 2015-2016 Budgeting for Outcomes process. As the demand for more advanced, reliable and affordable broadband service rises, the City must define its ongoing role in ensuring access is provided. Staff has begun a phased approach which includes gathering market and benchmark data, assessing feasibility and engaging the citizenry to frame the Community Vision for Broadband Service in Fort Collins. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Does City Council Support the work plan for the Broadband Strategic Plan Project? BACKGROUND / DISCUSSION Broadband has become an important infrastructure for communities in the 21st century. Broadband is defined by the Federal Communications Commission (FCC) as: Broadband or high-speed Internet access allows users to access the Internet and Internet-related services at significantly higher speeds than those available through "dial- up" services. Broadband speeds vary significantly depending on the technology and level of service ordered. Broadband services for residential consumers typically provide faster downstream speeds (from the Internet to your computer) than upstream speeds (from your computer to the Internet). The demand for more advanced, reliable and affordable broadband service is challenging local governments to develop effective strategies for connecting citizens, businesses and institutions. Research indicates that Broadband is critical for success in the following areas:  Economic Development  Organizational effectiveness  Public Safety  Underserved citizenry  Entrepreneurship - supporting the “Creative Class”  Education and institutional partners Through the 2015-2016 Budgeting for Outcomes process, $300,000 was set aside to fund the Broadband Strategic Plan (Offer 152.1). At a high level, the Broadband Strategic Plan project includes the following objectives: 1. Gather benchmark data and market analysis including case write-ups on other municipalities that have implemented broadband 2. Community engagement to understand community’s desire for various levels of service Packet Pg. 3 March 24, 2015 Page 2 3. Analyze feasibility and options for broadband services 4. Recommendation to Steering Committee and City Council for future direction Key issues that will be addressed through the Broadband Strategic Plan project include: 1. Level of partnerships - Public/Private, role of PRPA, etc. 2. Market desire for bundled vs. standalone service 3. Risks associated with changing technology 4. Cost to consumer of each alternative 5. Federal, State and local legislative considerations Project Scope The scope of the project includes numerous phases that will be executed concurrently. The high level components include: 1. Phase 1: Gather benchmark data on other municipalities that have implemented broadband including but not limited to: a) Level of investment b) Municipal Code changes required c) Services provided d) Cost to residential and business customers 2. Phase 1: Conduct market analysis, including but not limited to: a) Industry trends b) Cost structures c) Legislative barriers 1. Colorado legislation SB-152 2. Federal legislation d) Market opportunity 3. Phase 2: Community Vision: Community engagement process to educate and define: a) Community’s desire for broadband service b) Willingness to pay for broadband service c) Role citizens believe the City should play in providing broadband service 4. Phase 3: Analyze feasibility and options for broadband services, including: a) Alternative analysis - Research options ranging from a “do nothing strategy” to public/private partnerships to the creation of a new utility and various options in between - includes scope, definition, investments, partnerships, etc. b) Financial analysis - investment, ongoing cost and return of each alternative c) Risk analysis - technological, operational & fiscal risks and trade-offs between the various alternatives 5. Recommendation City Council for future direction Project Deliverables 1. Community education materials 2. Community Engagement Plan 3. Summary report of learnings from Community engagement 4. Summary Report of Benchmark Data for other municipalities 5. Market Analysis report Packet Pg. 4 March 24, 2015 Page 3 6. Feasibility Report: Including alternative analysis, risk and financial analysis, etc. 7. Recommendation to City Council Project Work to date  Project Team kick-off completed  Stakeholders identified  Project Plan creation nearing completion  Request for Proposal (RFP) for consulting partnership in process High-Level Project Timeline: Timeframe 2015 Key Activities Key Stakeholders March  Project Kick-Off  City Council Update  Finalize Project Plan  Finalize Community Engagement Plan  Release RFP for Phase 1 and 2  Project Team  City Council  Internal Staff April  Release RFP for Phase 3  Create Community Education Materials  Project Team  Internal Staff  Consultant May-October  Gather Benchmark Data and Market Analysis  Community Engagement – Round 1*  Community – residential and businesses  Community Partners  City Council  Council Committees  Boards and Commissions June-October  Feasibility Study  Project Team  Internal Staff  Consultant  Community Partners June-July  Project Update  Boards and Commissions  Council Finance Committee  Futures Committee August  Project Update  City Council October- November  Project Update  Boards and Commissions  Council Finance Committee  Futures Committee November- December  Recommendation to City Council  City Council *The Project Team is approaching Community Engagement as an iterative process As shown in the timeline, the project team will be providing regular updates to City Council and Boards and Commission to ensure ongoing alignment. ATTACHMENTS 1. Powerpoint presentation (PDF) Packet Pg. 5 1 Broadband Strategic Plan Project Update City Council Work Session March 24, 2015 ATTACHMENT 1 Packet Pg. 6 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 2 Broadband Project Overview • Direction Sought • Project Objectives • Options • Project Scope and Deliverables • Timeline • Key Stakeholders • Public Engagement Packet Pg. 7 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 3 Question for City Council • Does City Council Support the work plan for the Broadband Strategic Plan Project? Packet Pg. 8 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 4 1. Gather benchmark data and market analysis including case write-ups on other municipalities that have implemented broadband 2. Community engagement to understand community’s desire for various levels of service 3. Analyze feasibility and options for broadband services 4. Recommendation to City Council for future direction Project Objectives Packet Pg. 9 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 5 Spectrum of Options Level of City Investment Policy/Code Changes Policy Changes Right of Way Options Create Utility Status Quo or “Do Nothing” Public/Private Partnership Low High Project will analyze feasibility of all options Packet Pg. 10 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 6 • Partnership Options – Public/Private, role of PRPA, etc. • Market desire for service considerations – i.e. bundled vs. standalone service • Risks associated with emerging technology • Federal, State and local legislative considerations Sample - Key Issues to Address Packet Pg. 11 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 7 Scope of Project Benchmark Research & Market Analysis Community Engagement & Education Alternative Analysis Financial Analysis Risk Analysis Phase 1 Gather Data Phase 2 Community Vision Phase 3 Feasibility Packet Pg. 12 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 8 Project Deliverables • Benchmark and Market Analysis report • Community education materials • Community Engagement Plan • Summary report of learnings from Community engagement • Feasibility Report • Recommendation to City Council Packet Pg. 13 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 9 • Funding - $300,000 through 2015-2016 Budgeting for Outcomes – Offer 152.1 • Project kick-off March • Stakeholders identified • Detailed Project Plan • Community Engagement Plan in process • Request for Proposal (RFP) for consulting partnership in process Project Work to Date Packet Pg. 14 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 10 March April May June July August September October November December December 8 Recommendation to Council July 28 Council Work Session March 24 Council Work Session Phase 1 Gather Benchmark & Market Data Phase 3 Feasibility Study Phase 2 Community Engagement High-level Timeline - 2015 Packet Pg. 15 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 11 Key Stakeholders • Citizens • Businesses – all sizes and industries • Institutional – CSU, PSD, etc. • Current Service Providers • Boards and Commissions Packet Pg. 16 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 12 Public Engagement • Workshops & Focus Groups with Community Sectors • Open houses • Surveys • Road show to reach key stakeholders and hard to reach citizens • Council Work Sessions & Futures Committee – March, July and December Packet Pg. 17 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 13 1. Benchmark data and market analysis 2. Community engagement 3. Analyze feasibility & risk of options 4. Recommendation to City Council Project Objectives Review Packet Pg. 18 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) 14 Question for City Council • Does City Council Support the work plan for the Broadband Strategic Plan Project? Packet Pg. 19 Attachment1.1: Powerpoint presentation (3022 : Broadband Strategic Plan Update) DATE: STAFF: March 24, 2015 Kraig Bader, Standards Engineering Manager Kevin Gertig, Utilities Executive Director Dennis Sumner, Senior Electrical Engineer WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION Advanced Metering Infrastructure Update. EXECUTIVE SUMMARY The purpose of this item is to provide Council with an update on the Advanced Meter Fort Collins Project. The installation of advanced metering technology has and will provide a foundation that will enable Fort Collins Light & Power to support, inform and empower our community by providing energy choices while maintaining the same level of quality service and high reliability provided to customers today. This update will share lessons learned and how the some expected benefits of the project are already being realized. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED Utilities has completed the majority of the advanced meter project with a few elements left to be deployed by the end of the Department of Energy’s American Recovery and Reinvestment Act (ARRA) Smart Grid Investment Grant (SGIG) with a Period of Performance end date of September 30, 2015 funding period. This presentation is intended to provide council with an understanding of the benefits that the advanced metering infrastructure has provided and will continue to support in the future. BACKGROUND / DISCUSSION In 2008, the City adopted the Climate Action Plan. One of the strategies identified in the Plan included the installation of Advanced Meters to provide customers with information on their energy usage. In 2009 Utilities developed a project proposal that was moved through the Budgeting for Outcomes (BFO) process, and was approved. At approximately the same time, the availability of American Recovery and Reinvestment Act (ARRA) funding through the DOE’s Smart Grid Investment Gant (SGIG) program Funding Opportunity Announcement (FOA) for grid modernization projects was announced. In October 2009, Utilities was notified it had been awarded a matching grant of $15.7 million from DOE. In April and May of 2010, Council approved both the appropriation and the sale of bonds in order to providing matching funds for the Smart Grid Investment Grant (SGIG) awarded to the City from the Department of Energy and for the installation of the AMI system. In July 2010, Council approved the appropriation of funds to bring water meters into the advanced metering infrastructure. The Advanced Meter Fort Collins program (AMFC) included citywide deployment of AMI, which now provides two-way communication between the Utility and both electrical and water meters and can support communication between electric meters and customers. The information is shared with customer via a Web Portal that allows them to make informed decisions on how they use electricity and water. This discussion will surround three major themes, intended to address some specific questions that council and City leadership have requested be addressed:  Investment and Implementation  Benefits  Next actions and opportunities Packet Pg. 20 March 24, 2015 Page 2 Investment and Implementation The Fort Collins AMI system has several components. Specifically, the system includes the meter devices, the communication systems, Information Technology (IT) components and the collection software, which is referred to as the Head End System (HES), called the Energy Axis Management System (EAMS) by the manufacturer. The AMI system vendor that we have selected is Elster Inc. Elster is a well-established and experienced vendor in both the metering and AMI space. Elster has been providing metering to utilities for over 170 years. The AMI meters are a solid-state meter with a two way radio communication card, a remote connect / disconnect device, and a Home Area Network (HAN) communication card within the meter. The Home Area Network communication card is capable of communicating with in-home displays, smart thermostats or other consumer devices that can give customers near-real-time access to their energy usage data. All connections with the in- home devices are initiated by the customer and will be the customer’s choice. In order to bring information back to the utility, the meters communicate via a mesh network with a device called a Gatekeeper. The Gatekeeper serves as the communications link for the Neighborhood Local Area Network (NLAN) by controlling the network interconnection efficiency and collecting the metering data from the individual meters. A Gatekeeper can communicate with over 2000 meters. Typically, the Gatekeepers have been mounted on existing street light poles. The Gatekeeper communicates with the Distribution Wide Area Network (DWAN) router. The DWAN router then passes the information via a second mesh network to optical-fiber-network-connected routers that will send the information back to the utility. A diagram that shows the general architecture of the system is shown below. To assure billing accuracy and provide a way to use the data for operational efficiencies and other benefits, this project included a Meter Data Management System (MDMS). The Utility has selected Siemens to supply of the MDMS. Siemens has collaborated with eMeter to supply and configure the system. With the installation of the AMI system, the volume of data that the utility has been receiving has increased significantly, and the MDMS allows these data to be more effectively managed and processed for billing, storage, and to support additional benefits that will come from the system. We now receive 15-minute interval data from most of our residential customers and all of our customers in the commercial and industrial classes. Packet Pg. 21 March 24, 2015 Page 3 Installation began in the spring 2012 with an initial deployment area intended to help with system configuration, operation, and system validation. After the configuration and validation phase was completed in the initial deployment area, the majority of the meters were installed from September 2012, through July 2013. Following that deployment phase, work to implement complex rates allowed for the installation of most of the meters that serve commercial accounts. At this point, 29 large commercial electric meters remain to be installed as soon as a software update from Elster brings the necessary data back to the MDMS for billing purposes. There are also 127 large commercial compound water meter modules that will be installed starting this month. Below is a chart that depicts the project budget versus expenditures for the City of Fort Collins and the City of Fountain, the recipients of the Smart Grid Investment Grant. Since Fort Collins was the primary recipient on the grant and paid grant funds to Fountain, the funds to support the Fountain project were also appropriated by Fort Collins City Council on 18 May, 2010, so they are included in this budget chart. Fountain was reimbursed $2,151,569 of the $2,151,583 budgeted for Fountain’s portion of the project. Thus far, Fort Collins has spent $30,065,733 of the $32,738,544 allocated for the Fort Collins portion of the project, with the remaining $2,672,825 of the project budget composed of future payments to support the project goals mentioned above. Benefits As described above, the MDMS is designed to help manage the information the AMI meters will provide with the following benefits:  Effectively manage the AMI provisioning/commissioning process  Track key infrastructure assets: meters, communication modules, and compound meters  Validation, estimating, and Editing (VEE) of the 15-minute, hourly and/or daily usage allowing for variable pricing options through time-of-use (TOU) metering  Reduce revenue loss through use of real-time validation algorithms and reporting that: o Detect unauthorized consumption o Detect leaks/tamper events o Identify failed or failing meters  Systematically monitor and manage events and issue work orders based on information and alerts from the metering system (i.e., on voltage variance, continuous water flows when predetermined maximum limits are exceeded, tamper alerts, etc.) Packet Pg. 22 March 24, 2015 Page 4  Support a systematic repair-and-replace program that extends infrastructure life and optimizes leak control programs through precise tracking  Support electric distribution maintenance programs that will continue to support the high reliability to which our customers have become accustomed. The capabilities mentioned above leverage the MDM to realize savings and efficiencies, and there many more means by which the AMI system can support the recovery of the purchase and installation costs for this project, some of which we will describe in this document. As electromechanical meters age, the bearing points and other parts of the meter wear out, resulting in a loss in accuracy as the meter falls out of calibration. Solid state meters do not suffer from mechanical wear, and thus remain more accurate over the life of the meter. Accuracy improvements resulting from the replacement all of our electromechanical meters with solid-state (electronic) meters have been conservatively estimated as a one-time benefit of $400,000. The most obvious benefits are related to the reduction in vehicle miles for meter reading, meter read requests from Billing (called Priority Read Service Orders), customer-requested checks on meter reads, electric service connects and disconnects that occur when customers move into and out of residences in Fort Collins, and water turn-off request for move-out service orders. Prior to the installation of the AMI system, all of these service request types required a vehicle trip to the premise to accomplish the work. Now that the AMI system is operational, the work for each type of service order has either been reduced drastically, or related vehicle trips have been eliminated. As we build more data on this, it will support a new time and cost study that will determine new reconnection fee costs. To illustrate this point, the following chart that indicates the reduction in priority-read service orders as advanced meters were installed. This reduction in priority read service orders translates directly into a reduction in vehicle trips required to support our billing processes. Based on analysis of the priority read service orders from 2001 through 2012, the estimated time savings from avoidance of priority read service orders in 2014 saved worker- hours equivalent to between 90% and 110% of a full time employee (FTE). As a result of the reduced need for day-to-day manual meter reading trips, Fort Collins Utilities has reduced the fleet of twelve vehicles previously used for routine meter reading and service order requests to only two vehicles. According to fuel usage data from Fort Collins Fleet Services, the reduction in trips for the vehicles that were used in meter reading activities amounts to about 36 metric tons of CO2e (CO2 equivalent) yearly. Avoided costs associated with vehicle maintenance, repair, fuel, and operating costs when comparing 2014 to prior years suggests an annual savings of about $46,870. The vehicle reduction benefit reflects not only cost savings, but improvement in air quality, and progress towards the goals of the Climate Action Plan. 0 100 200 300 400 500 600 700 201104 201106 201108 201110 201112 201202 201204 201206 201208 201210 201212 201302 201304 201306 201308 201310 201311 201312 201402 March 24, 2015 Page 5 The construction of the AMI system and the direct savings yielded through metering accuracy and the reduction of vehicle miles traveled are only the beginnings of the benefits that the system can provide. The data collected by the system, when manipulated or combined with other data to become information, has actionable engineering and operations value for both the water and electric distribution systems. The ability to take in actual electric and water consumption data to more accurately model distribution systems allows for more efficient design criteria for current operations and future construction. Electric meters also monitor service voltage and will send an alert through the system if the voltage is too high or too low. This has the potential to inform us of connection problems, and even possible transformer failures. By recognizing and correctly interpreting the alerts we receive, we are now able to find problems before they degrade into a failure. Similarly, consumption data can be monitored in aggregate to identify when the load on a transformer is growing to the point where a larger transformer will be required, allowing us to replace transformers before there is an overload-related outage for the customers served by the transformer, essentially moving from a reactive maintenance model to a proactive maintenance model. An example of this came to light almost immediately after staff started installing meters in the initial deployment area in March 2012. The receipt of more than 80 low voltage alarms from the system at first seemed like a significant problem, but as staff reviewed the voltage alarms for location by associating the meters that the alarms came from to their locations and the time of the alarms, staff ascertained that they came from only 11 meters surrounding a single transformer. To address the problem and avoid an outage, the transformer was replaced the following day. Analysis of water consumption patterns has also enabled Fort Collins Utilities to alert homeowners of potential leaks before they can cause excessive damage to their homes. Below is a message received from a Fort Collins Utilities customer on this topic on January 7, 2015: “I experienced the value of the Advanced Metering project firsthand when I received a call from FC Utilities while on holiday vacation out of state. I was informed of a water leak in time to take action and stop it before coming home to an even more devastating flood. I'm so appreciative of the fact that our Utility monitored my use and acted on the information. GREAT service! Thank you!!!” Quality control and reliability was a significant part of the process Fort Collins Utilities used to select the best vendor for our advanced metering system and, as such, the choice Fort Collins made is also a benefit to our customers. There have been meter and meter socket fires reported in other states and in Canada related to a particular meter designed and manufactured by a vendor that was not chosen by Fort Collins. A number of the fires have been attributed directly to the design of the meter selected by the utilities in those other jurisdictions. Some of the fires in those jurisdictions were also the result of connection and wiring problems in the meter sockets, and some due to the integrity of the meter socket enclosure. As a result of the quality and design of the Elster meters chosen by Fort Collins, there have been no meter socket fires in Fort Collins related to the Elster meters used in our AMI system. During deployment, Fort Collins Utilities and their installers proactively inspected every meter socket prior to installing a new meter, to identify the wiring problems and other risks described above. Installers did find some installations that were deficient and replaced or repaired those to assure that the meter installation was safe. Packet Pg. 24 March 24, 2015 Page 6 Lessons Learned This project followed a rigorous project management methodology that included regular risk review and planned mitigation actions for each risk. The value of this became very evident as the seasonal portion of a tiered electric rate took effect for the first time in June of 2012, exactly when the largest part of the deployment was planned. Risk review considered the possibility that critics and some customers would confuse the higher rate for metering inaccuracy, as had happened in California. The mitigation plan that was put into place was to delay the bulk deployment until the summer rate had passed, which would avoid confusion related to the coincidence of the new rate and the meter deployment. As it turned out, the summer of 2012 was not only a hot summer, but Northern Colorado and Fort Collins was plagued by smoke from nearby wildfires, which led to more customers than normal closing their windows and running air conditioning. Increased energy consumption coupled with a new seasonal rate could have been very problematic for the project, so the value of the project management approach became extremely evident. Fort Collins Utilities found great value in starting with a smaller initial deployment area using our own workforce to test installation practices and configure the AMI system. This yielded numerous procedural practices that we passed on to our installation contractor to use on the bulk deployment to help make the installation much smoother for the utility and our customers. This project also reinforced that it is a useful practice to communicate often with customers. Many customers have busy lives, and don’t always see every communication we send them, so attempting to touch base with them multiple times before the deployment reached their neighborhoods gave us a much better chance that they would be comfortable and aware when our contractor began working in their area. Next Actions and Opportunities The advanced metering system is a foundation for many more opportunities to improve the customer experience as well as operational efficiencies. The opportunities mentioned in this document are certainly not the last innovation and improvements that will build upon the capabilities that we have developed to date. The near future holds the opportunity for customers to perform move-in and move-out operations themselves online. The move-out functionality has already been completed, and the ability to perform the move-in request is currently in testing and is expected to be available in the second quarter of 2015. As the City of Fort Collins works to win a 2-year competition hosted by Georgetown University, community engagement will be a significant part of the contest. As Fort Collins has branded it, the Lose-A-Watt Energy Prize could benefit from finding ways to provide customers with their energy consumption data such that it will encourage their participation in the goals of the competition. The Lose-A-Watt website already encourages customers to sign onto Monitor My Use, Fort Collins Utilities’ Web portal, a tool that displays energy and water use for Fort Collins Utilities customers. Also in the future are opportunities to analyze and use consumption data to better integrate plug-in electric vehicles (PEVs), plug-in hybrid electric vehicles (PHEVs), and even renewable resources at higher concentrations in our electric distribution system. As we move forward, we will realize that the greater value of the AMI investment may very well be the future opportunities that it supports for the community. ATTACHMENTS 1. Powerpoint presentation (PDF) Packet Pg. 25 Advanced Meter Fort Collins (AMFC) Update City Council March 24, 2015 Kraig Bader 1 ATTACHMENT 1 Packet Pg. 26 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Topics • AMFC Investment and Implementation • Benefits • Safety Issue: Question about Meter Fires • Next Actions • Near-term and Future Opportunities for Improvement (OFI) 2 Packet Pg. 27 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Investment: AMFC Elements 3 Information Technology Infrastructure & Integrations Information Technology Infrastructure & Integrations Customer- enabling Features Customer- enabling Features Field Assets Packet Pg. 28 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) • 65 million advanced meters will be deployed by 2015 • 50% of households by 2050 4 * Source: http://www.edisonfoundation.net/iee/Documents/IEE_SmartMeterRollouts_0512.pdf Investment: National Perspective* Packet Pg. 29 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Investment: Long-term Perspective AMFC: A key foundation to transform our ability to support, inform, inspire and empower our community. 5 Industry R&D will create OFIs to Longer term OFIs shape the future. are being identified for enhanced benefits. Current focus is on near- term Opportunities for Improvement (OFI) to solidify benefits. AMFC foundation is 99%+ complete and providing quantifiable benefits. Packet Pg. 30 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 Appropriation Ord. No. 43,2010 Budget Expenditures Fort Collins, $34,890,127 Fort Collins, $32,738,544 Fort Collins, $30,065,733 Fountain, $2,151,583 Fountain, $2,151,569 Remaining, $2,672,825 6 Investment: Budget Lifetime to Date (LTD) Packet Pg. 31 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Implementation: Project to Enhanced Operations The AMFC project is virtually complete and we have moved into operations with the AMI in place. 7 Project Time Today March 2015 Began Meter Installation March 2012 SGIG Funding Awarded June 2010 Packet Pg. 32 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) 8 Initial Annual Benefits • These benefits alone will recover $1.27M annually • Grey items will come online in near future • System is still in final stages of implementation, so not all benefits have been realized yet. • Ongoing System Expenses (Maintenance & Labor): • $ 458,000 Meter Reading Labor, $623,000 Direct Load Control, Service $300,000 Switch Labor, $217,839 Avoided Transformer Overloads, $51,856 Meter Reading Vehicles, $46,870 Load Research, $26,500 Handheld Savings, $10,630 Annual Benefits Benefits: Operational Savings Packet Pg. 33 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Benefits: Major Operational Elements • Meter Installation 99.9%+ Complete • Meter-to-Cash/Billing Operational • Web Portal – “Monitor My Use” • Demand Response – “Peak Partners” 9 2065 376 1441 30 0 1 0 1 0 500 1000 1500 2000 2500 3000 Thermostats Water Heaters 3/18/2015 Peak Partners Deployment Progress (New and Legacy Customers) Installations Enrollments Goal Thermostat Goal Water Heater Updated on Thermostat Goal Water Heater Goal Packet Pg. 34 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Benefits: Improved Metering Accuracy • Old electro-mechanical meters are less accurate over time • New electronic meters - no moving parts, improved accuracy • Highly accurate, automated data collection • Increased meter reading and billing accuracy • One-time benefit $400,000 10 Packet Pg. 35 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) 0 100 200 300 400 500 600 700 201104 201106 201108 201110 201112 201202 201204 201206 201208 201210 201212 201302 201304 201306 201308 201310 201311 201312 201402 201404 201406 201408 201410 201412 Priority Read Service Orders Benefits: Reduced Truck Rolls • Highly reliable meter reading • Remote reading capability • Remote connect/disconnect • Greatly reduced trips to field 11 AMFC Deployed Packet Pg. 36 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Benefits: Air Quality – Meter Reading • Eliminated Need for Monthly On-site Meter Reading • By 2014 – Eliminated 10 Meter Reading Vehicles and Travel 12 Ø CO2 Reduced by 36 Metric Tons per Year Packet Pg. 37 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) 13 Benefits: Saving Customers Money • Early Detection of Transformer Overload • Transformer Replaced Before Outage Packet Pg. 38 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Benefits: Helping Protect Customers • Continuous Consumption Detection & Notification 14 “I experienced the value of the Advanced Metering project firsthand when I received a call from FC Utilities while on holiday vacation out of state. I was informed of a water leak in time to take action and stop it before coming home to an even more devastating flood. I'm so appreciative of the fact that our Utility monitored my use and acted on the information. GREAT service! Thank you!!!” - Customer Message January 7, 2015 Packet Pg. 39 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Benefit: Improved Safety • Meter and Meter Socket Fires Reported in Other States • Related to a particular meter designed and manufactured by a vendor not used in Fort Collins • No meter socket fires in Fort Collins related to the Elster meters used • Customer Equipment • Various causes for fires including failures of customer/building wiring and service entrance equipment (meter socket or enclosure) • Utilities proactively inspected every meter socket, found some that were deficient and replaced or repaired those 15 Packet Pg. 40 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Next Actions: Near-term Opportunities for Improvement • Online Move-in/Move-out • Seasonal Water Irrigation • Turn-offs/-ons • Enhanced Distribution Modeling • Supports Climate Action Plan • Data to Enable Higher Customer Engagement • Lose-A-Watt 16 Packet Pg. 41 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Next Actions: Future Opportunities for Improvement AMI Enables More Advanced Services • Integration of PHEV • Integration of PV • Ability to support efficiency and conservation goals 17 Packet Pg. 42 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) Next Actions: Opportunities for Improvement 18 The greater value of the AMI investment may very well be the future opportunities that it supports for the community. Packet Pg. 43 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) AMFC Supports City Vision/Mission 19 AMFC is a foundation to support the City mission: “Exceptional service for an exceptional community.” Packet Pg. 44 Attachment2.1: Powerpoint presentation (3025 : Advanced Metering Infrastructure Update) DATE: STAFF: March 24, 2015 Cameron Gloss, Planning Manager WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION Addition of Permitted Use (APU) Standards. EXECUTIVE SUMMARY The purpose of this item is to request feedback from Council on standards for regulating Addition of Permitted Use (APU) applications. Several refinements have been made to the APU standards since a major Land Use Code revision was adopted in 2008 which permitted the Planning and Zoning Board to consider adding uses, on a case-by-case basis, within zone districts where they are not listed as permitted uses. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Do the Addition of Permitted Use standards need to be further amended in order to provide better protection in residential areas? BACKGROUND / DISCUSSION Regulation of Land Use For much of the last century, most communities have adopted some form of “Euclidean” zoning as the dominant, conventional form of public control over land development. Under this system of zoning, uses that are allowed in each zone district are limited, and each lot within the district must meet uniform density and design requirements. As conventional Euclidean zoning has been applied over time, many communities have augmented their zoning system with other tools that build in a degree of flexibility to acknowledge that unforeseen circumstances occur and unique situations exist. Other reasons for adding flexibility involve benefits of mixing uses, within appropriate limits. The two most common of these regulatory tools are the Conditional Use Permit (CUP) and the Planned Unit Development (PUD). Conditional Use Permit (CUP) Many zoning codes list certain land uses in zone districts, but that may be permitted on a case-by-case basis and under set review criteria, where appropriate conditions of approval are determined during the review and approval process. Fort Collins’ APU tool is similar, except that it does not list the uses in advance. Rather, it allows an unforeseen use to be proposed and then reviewed for the conditions needed to make it compatible in the given situation. Like APU, a Conditional Use Permit (CUP) does not change the underlying zoning, but rather provides a project specific change in the uses allowed on the property. Instead, a conditional use permit applies the provisions of the zoning ordinance and its standards to the specific circumstances which characterize a proposed land use. If a CUP is approved by a governing body, it will typically require that certain “conditions of approval” be met by the applicant. Alternatively, uses may be denied which do not meet adopted standards or cannot be made compatible with the surrounding neighborhood pending certain conditions of approval. Planned Unit Development (PUD) A planned unit development (PUD) ordinance typically allows for larger, mixed developments with each development master plan initiated by a developer. A PUD can offer a degree of flexibility that allows creativity in Packet Pg. 45 March 24, 2015 Page 2 land planning, site design, and open lands protection that is often not possible with conventional subdivision and zoning parameters. Properly applied, a PUD is capable of mixing residential and nonresidential land uses, providing broader housing choices, allowing more compact development, and permanently preserving common open space. In exchange for design flexibility, developers are often better able to provide amenities and infrastructure improvements, and find it easier to incorporate site attributes. Some communities apply PUD as an overlay zone, so that the underlying zoning district remains, while others use PUD as a separate zone district designation. Fort Collins Land Use Regulations Today Fort Collins’ zoning prescribes land uses in 25 zone districts. It was designed to implement the policy vision of City Plan and the Structure Plan Map. This high degree of specificity was intended to bring a measure of extra predictability to Fort Collins’ land use regulatory system relative to the previous PUD zoning known as the Land Development Guidance System (LDGS). APU is Fort Collins’ regulatory tool that provides land use flexibility, other than rezoning. The Land Use Code does not include a CUP process or a PUD ordinance. The City adopted a pilot process called the Planned Development Overlay District (PDOD) which adapted the planning concept of PUD’s with performance standards and applied it to a defined geographic area. PDOD has proven to generate no developer interest, partly because the APU process already adds some flexibility. No PDOD submittals have been made since the process was adopted by Council in 2012. The Work Completed To Date  A subcommittee was formed to identify and address concerns related to the APU process. The subcommittee included representatives from the Board, staff, neighborhoods and the development community.  A history of the use of APU was provided to the Board and Committee for review.  Based on the work of the committee, suggestions were made to the Planning and Zoning Board for inclusion in the Land Use Code update process.  On July 1, 2014, Council adopted the Annual Land Use Code changes on Second Reading. These changes included the first steps in addressing neighborhood concerns, including the addition of a second neighborhood meeting after P.D.P. Submittal that specifically acknowledges what was changed about the proposed plan based on neighbor feedback.  On July 2, 2014, the Planning and Zoning Board met with its Board Liaison, Mayor Weikunat, to discuss the Board's work on the Addition of Permitted Use (APU) At its work session on July 10, 2014, the Planning and Zoning Board requested that staff investigate whether a Conditional Use Permit process or similar land use regulatory change could be enacted that would help the community address issues that have arisen with the present APU process.  On August 8, 2014, Planning and Zoning Board evaluated whether a Conditional Use Permit (CUP) would be a better tool than our current APU process. o After reviewing the pros and cons of a CUP process, the Board concluded that the CUP approach would not be suitable at this time given the substantial change in the land use regulatory system. The Board requested that the APU discussion be part of the broader public policy discussions slated for the next City Plan update (tentatively 2016-2017). Subsequently, the Planning and Zoning Board directed staff to prepare additional Land Use Code changes to further protect neighborhood character.  On December 9, 2014, City Council adopted the Fall 2014 Land Use Code amendments. Specific code additions include two general approval criteria for APU applications, introduction of a possible range of conditions the Planning and Zoning Board may apply to an APU approval, and clarification that a new APU Packet Pg. 46 March 24, 2015 Page 3 application is triggered when changes to the location, design, or operational characteristics of the new APU are inconsistent with neighborhood character.  The City has drafted a Development Review Process Survey that will be administered in April 2015, polling both citizens and members of the development community. Some of the questions posed within the survey will pertain to the inclusion of non-residential uses within residential areas, which appears to be one of the central issues raised by critics of the APU process. The Planning and Zoning Board's perspective on the APU  In the past few years, based on Council direction and the vision of City Plan, the Board and staff have worked to better engage the community in all processes related to Development Review. The work undertaken to improve the APU process and regulations is just one part of the overall development review process improvements.  The Board views the APU as the key tool for providing flexibility in land uses as the community transitions to a small, urban city. Just as the Modification of Standard allows for flexibility in specific physical development standards, the APU provides land use flexibility. The Board does not believe that the APU process should be removed from any of the existing zone districts. Nor does the Board support any method that would require neighbor consent in order to apply for an APU as the code provides sufficient criteria to determine whether an APU should be granted. As mentioned, the APU process groups Fort Collins with the majority of communities that include a Conditional Use Permit (CUP) or a Planned Unit Development (PUD) option within their regulations to provide land use flexibility.  The tool is less intrusive than re-zoning, as it only allows one specific land use, and is only approved if specific conditions shown and listed in development plans for each site can ensure consistency with the zone district (see Attachment 1 for Addition of Permitted Use summary).  The tool has been typically used as a buffer to existing neighborhoods, as it is most often used on the transitional edges of neighborhoods on large arterial streets; or to address unique situations in new neighborhoods, e.g., BuckingHorse.  The Planning and Zoning Board has indicated to staff that additional land uses be evaluated for inclusion in zone districts as permitted uses during the development of long-range land use plans for neighborhoods and districts, along corridors, and Citywide via the next City Plan Update. ATTACHMENTS 1. Addition of Permitted Use Summary (PDF) 2. Powerpoint presentation (PDF) Packet Pg. 47 1 Addition of Permitted Use The following uses were authorized by the Director as entirely new uses in the Land Use Code that had not previously been recognized. 1. Non-Alcoholic Nightclub was added to the D, Downtown zone, Old City Center sub-district. 2. Wildlife Rescue and Education Center was added to the I, Industrial zone. 3. Campus Employment was added to the C-C-R, Community Commercial Poudre River zone. 4. Music Facility, Multi-Purpose was added to the C-C, Community Commercial zone. The A.P.U. process was amended in July of 2008 to authorize the Planning and Zoning Board to consider an A.P.U. in which the use is recognized in the Land Use Code and listed in zone districts, but not in the zone being requested. To date, the following requests have been processed: 1. Wholesale Distribution - 4800 Innovation Drive (existing building, formerly Simpson Sheet Metal) in the H-C, Harmony Corridor zone. This was in conjunction with an Amendment to a Final Plan. Approved. 2. Restaurant, Drive-in and Gas station – North College Shopping Center (King Soopers) at the northeast corner of North College and Willox Lane in the C-C-N, Community Commercial - North College zone. This was in conjunction with a Preliminary Design Review. Approved with special conditions on the plans. 3. Workshop and Custom Small Industry - 525 South Taft Hill Road (existing building, formerly Atlas Roofing) in the L-M-N, Low Density Mixed-use Neighborhood zone. This was in conjunction with an Amendment to a Final Plan (Atlas Roofing P.U.D.). Approved with special conditions on the plans. 4. Recreational vehicle, boat and truck storage to a property located one lot east of the southeast corner of South College Avenue and Skyway Drive, located in the CG, General Commercial zone. (Formerly in the County and annexed as part of the Southwest Enclave.) Denied. This was in conjunction with a P.D.P. Then after the adoption of the South College Corridor Plan, the request was re-submitted and approved. ATTACHMENT 1 Packet Pg. 48 Attachment3.1: Addition of Permitted Use Summary (3027 : Addition of Permitted Use (APU) standards) 2 5. Warehouse and Public Facility to the Poudre School District property on East Prospect Road in the U-E, Urban Estate zone. This was in conjunction with an Overall Development Plan. Denied. 6. Unlimited Indoor Recreation – Rocky Mountain Archery in the H-C, Harmony Corridor zone. Since the building exceeded 5,000 square feet, it was then defined as “unlimited.” Submitted with P.D.P. Approved. 7. Professional Office and Bed and Breakfast with Six or Fewer Beds – 1124 West Mulberry at the northeast corner of Mulberry and Shields, existing building was occupied by State Farm Insurance in the N-C-L, Neighborhood Conservation Low Density zone. Approved with condition that there be no exterior changes. 8. Light Industrial to the former Toys R Us building at 120 Bockman Drive, zoned C-G, General Commercial, to allow Ice Energy to occupy the building specifically for research, design, development, prototype fabrication and testing in association with an office component in conjunction with a referral of Minor Amendment to the P.U.D. Approved. 9. Professional Office to 616 W. Mulberry, zoned N-C-M, Neighborhood Conservation Medium Density. This was done in conjunction with a Minor Amendment. (Currently the Sheldon House Bed and Breakfast.) Denied. 10. Child Care Center to former Poudre School District Washington Elementary School, zoned N-C-L, Neighborhood Conservation Low Density. This was done in conjunction with a Site Plan Advisory Review by C.S.U. Approved. 11. Light Industrial to 220 East Olive Street (northwest corner of East Olive Street and Matthews Street), zone N-C-B, Neighborhood Conservation Buffer. Request to convert an existing building from office to micro- brewery, or micro-distillery or micro-winery. This item had two neighborhood meetings and then withdrawn. 12. Professional Office and Agricultural Activities were added to the area of the Bucking Horse O.D.P. that is zoned Urban Estate. Approved with condition. Multi-family was added to the area of the Bucking Horse O.D.P. that is zoned Low Density Mixed-Use Neighborhood. Approved with condition. Retail, Standard Restaurant, Farmers Market, Agricultural Activities and Single Family Detached Dwellings were added to the area of Bucking Horse O.D.P. that is zoned Industrial. Approved with a special condition on the plan. Also, in Bucking Horse: Packet Pg. 49 Attachment3.1: Addition of Permitted Use Summary (3027 : Addition of Permitted Use (APU) standards) 3 (Bucking Horse O.D.P. included a total of eight uses under the APU process, distributed across three zone districts, but counted as one for the purpose of this list.) 13. Professional Office at 1008 Mantz Court was added to allow a professional office use within an existing single family detached home in association with the adjoining place of worship that is zoned N-C-L, Neighborhood Conservation Low Density. Approved with the condition that there be no exterior alterations and in conjunction with a P.D.P. 14. Multi-family was requested to be added the Christ Center Community Church property at the southeast corner of Drake and Lemay, 175 dwelling units on 11 acres (on a 25-acre church campus) located in the R-L, Low Density Residential zone. This item was submitted in conjunction with a P.D.P. and was approved by P & Z then denied by City Council. 15. Dwelling, Single Family Attached was added to the historic McIntyre House at 137 and 143 Mathews Street in the N-C-B and done in conjunction with a P.D.P. Approved. 16. Retail Store with Vehicle Servicing to the C-C-N, Community Commercial – North College zone at the North College shopping center in conjunction with a P.D.P. Approved with conditions. 17. Convenience Retail Store applied for inclusion into the D, Downtown zone, Canyon Avenue Sub-district, at the northwest corner of South College Avenue and Magnolia Street. Denied. 18. Dwelling, Single Family Attached was added to 220 East Olive Street in the N-C-B and in conjunction with a P.D.P. Approved with condition. 19. Bed and Breakfast with More than Six Beds was added to 616 W. Mulberry (Sheldon House) with no physical changes to the property, in the N-C-M. Approved. Summary of the 19 applications presented to P & Z Board: Approved 8 Approved with Conditions 6 Denied 4 Withdrawn 1 Summary of all applications by Zone District (including the eight in Bucking Horse O.D.P.) – total of 28 uses in 11 zone districts: Packet Pg. 50 Attachment3.1: Addition of Permitted Use Summary (3027 : Addition of Permitted Use (APU) standards) 4 U-E Urban Estate 3 R-L Low Density Residential 1 L-M-N Low Density Mixed-Use Neighborhood 2 N-C-L Neighborhood Conservation Low Density 3 N-C-M Neighborhood Conservation Medium 2 N-C-B Neighborhood Conservation Buffer 3 D Downtown 2 C-C-N Community Commercial North College 2 C-C-R Community Commercial Poudre River 1 C-G, General Commercial 2 H-C Harmony Corridor 2 I Industrial 6 Packet Pg. 51 Attachment3.1: Addition of Permitted Use Summary (3027 : Addition of Permitted Use (APU) standards) 1 Addition of Permitted Use (APU) City Council Work Session March 24, 2015 Laurie Kadrich, CDNS Director Cameron Gloss, Planning Manager ATTACHMENT 2 Packet Pg. 52 Attachment3.2: Powerpoint presentation (3027 : Addition of Permitted Use (APU) standards) 2 Purpose • Obtain feedback from Council on standards for regulating Addition of Permitted Use (APU) applications. Packet Pg. 53 Attachment3.2: Powerpoint presentation (3027 : Addition of Permitted Use (APU) standards) 3 General Direction Sought • Do the Addition of Permitted Use standards need to be further amended in order to provide better protection in residential areas? Packet Pg. 54 Attachment3.2: Powerpoint presentation (3027 : Addition of Permitted Use (APU) standards) 4 What is an Addition of Permitted Use (APU)? • Either an “undefined use” that was added to a zone district, e.g.- wildlife rescue and education center (1997); or • A use added to a parcel even though the use is recognized and permitted in other zone districts (2008) Packet Pg. 55 Attachment3.2: Powerpoint presentation (3027 : Addition of Permitted Use (APU) standards) 5 Land Use Regulation Continuum **Performance (use) Planned Unit Development Euclidean (Prescriptive) Conditional Use Permit APU *Form-based (use) Flexibility Predictability *Prescriptive Design Requirements **Impacts Assessed Packet Pg. 56 Attachment3.2: Powerpoint presentation (3027 : Addition of Permitted Use (APU) standards) 6 What our record on APU’s? • 19 applications presented to the Planning and Zoning Board – 8 approved – 6 approved, with conditions – 4 denied – 1 withdrawn Packet Pg. 57 Attachment3.2: Powerpoint presentation (3027 : Addition of Permitted Use (APU) standards) 7 General Direction Sought • Do the Addition of Permitted Use standards need to be further amended in order to provide better protection in residential areas? Packet Pg. 58 Attachment3.2: Powerpoint presentation (3027 : Addition of Permitted Use (APU) standards) DATE: STAFF: March 24, 2015 Darin Atteberry, City Manager WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION End of Term Council Report. EXECUTIVE SUMMARY The purpose of this item is to provide an update to City Council and to the community on the City Council Work Plan. This item will also highlight some of the major accomplishments and strategic direction this Council has provided during the last two years. BACKGROUND / DISCUSSION As the upcoming election approaches and we near the end of another City Council term, staff would like to provide an update on the City Council Work Plan and acknowledge highlights from the last two years. The current City Council Work Plan was developed in 2013 following a retreat where City Council was presented with the City Strategic Plan, including key outcomes, strategic objectives and key initiatives. After the review, Councilmembers provided approximately 50 initiatives to include in the 2013-15 Council Work plan. Initiatives from this Work Plan were focused in seven outcome areas and were the foundation for both the 2013-14 and 2015-16 budget cycles. The Work Plan (Attachment 1) includes:  BFO Enhancements Funded in 2013-2014  Other Key Initiatives Funded in 2013-2014  Council Retreat Initiatives: o Already funded in 2013-14 o Funded in the 2014 budget revisions o Not funded Beyond the Work Plan initiatives and budget work, City Council should be recognized for driving the creation of the first City Strategic Plan. This effort and plan have been instrumental in creating greater systematic alignment throughout the organization and ultimately resulting in quality services for citizens. This Council adopted over 300 ordinances and over 200 resolutions during its term. Tonight, we highlight just a few major efforts that have and will shape this community into the future. Community and Neighborhood Livability Fort Collins provides a high quality built environment and supports quality, diverse neighborhoods. 97% residents say this is a great place to live Social Sustainability Gap Analysis and Strategic Plan West Central Area Plan Redtail Ponds Packet Pg. 59 March 24, 2015 Page 2 Culture and Recreation Fort Collins provides diverse cultural and recreational amenities. Downtown Poudre River Plan Southeast Community Park Pro Cycle Challenge Lincoln Center and Senior Center Renovations Economic Health Fort Collins has a healthy, sustainable economy, reflecting community values. Mall redevelopment Woodward Project MidTown in Motion Plan Environmental Health Fort Collins promotes, protects and enhances a healthy and sustainable environment. Climate Action Plan Waste Reduction: Community Recycling Center/Internal Efforts Oil and Gas Urban Ag and Nature in the City Expansion of Smoking Ordinances Safe Community Fort Collins provides a safe place to live, work, learn and play. Water Supply and Management-College Ave Main Replacement Marijuana Regulations Police Body Cameras Poudre Fire Authority IGA Transportation Fort Collins provides safe and reliable multi-modal travel to, from, and throughout the City. Lincoln Corridor Plan Bike Master Plan MAX and extended hours and routes North College construction High Performing Government Fort Collins exemplifies an efficient, innovative, transparent, effective and collaborative city government. Board and Commission Improvements Strategic Plan Broadband New City Attorney Partnerships Powerhouse Addition Resiliency Task Force Packet Pg. 60 March 24, 2015 Page 3 Flood and Fire Events Friendship City Airport Governance CSU-Stadium Negotiations Timnath IGA Martin Marietta MOU ATTACHMENTS 1. Council Work Plan (PDF) 2. Powerpoint presentation (PDF) Packet Pg. 61 City Council 2013-14 Work Plan- Final Budget Initiative Start Date- Quarter End Date- Quarter Initiative Cost 2013 Initiative Cost 2014 Status Police Campus West District 6 Staffing Q3 2013 Ongoing 544,748 436,616 BFO offer partially funded. Four officers hired and deployed through KFCG. The long-term vision is to have a fully staffed team working out of a substation in cooperation with other City and CSU departments. We have permanently assigned two officers to the Neighborhood Enforcement Team to focus on the Campus West area. In addition we have reduced the size of this district so officers can focus their attention on these issues. At this point we are satisfied with the work of NET in this area and we are assessing the outcomes of the current deployment strategy. The other two officers paid for by this offer are assigned to the patrol shifts. The 2015 budget reflects this change. Median Renovations Q2 2012 Q3 2013 308,214 91,786 The 2015 median renovation projects are currently being designed for East Horsetooth and South Lemay Avenue, the plans are scheduled to be vetted by the City Medians and Parkway Committee Team late spring. The renovation contract will be put out to bid at that time. Median renovations will be completed by late summer/ early fall. Community Garden Outreach Program Q1 2013 Q4 2013 112,961 53,925 Council approved construction to build and open four community gardens in City parks. All community gardens are open, and all plots are rented for the season. There are waitlists for several of the gardens. A new garden is about to be built at the Senior Center to replace the garden that was lost due to the expansion project. An application process is currently being developed for new garden construction. West Central Neighborhood Plan Update Q2 2014 Q1 2015 135,500 0 Renamed West Central Area Plan. Project is scheduled for consideration of adoption by Council during the March 17, 2015 regular meeting. Areas of focus include land use and zoning, neighborhood character, transportation and mobility, parks and open space, and new designs for Prospect Road and Lake Street (from Shields to College). Old Town Neighborhoods Plan Update (OTNP) Q42014 Q4 2015 0 153,800 Renamed - was Eastside/Westside Neighborhood Plans. The planning process started in January 2015 with background work by staff and consultants to collect background information, confirm schedule, and public outreach program. A related project that will process concurrently with the Old Town Neighborhood Plan update includes developing Design Guidelines and Pattern Book, an action item recommended from the 2012 Neighborhood Character Study. Social Sustainability Gap Analysis Q3 2013 Q4 2014 75,000 0 Project complete. Presented to Council at May 13, 2014, Work Session. Affordable Housing and Human Services Q1 2014 Q4 2014 100,000 0 These funds were spent as part of the Spring Competitive Process. The funds supported human services agencies such as Alliance for Suicide Prevention and Homeless Prevention. Neighborhood Parking Permit Program Q2 2013 Ongoing 50,000 2015 50,916 2016 51,872 The program has been fully implemented in three neighborhoods: Spring Court, Sheely and Mantz. We are now working on implementation in the neighborhoods east of Mantz and on Remington east of the Summit development. Survey results have been compiled from University North, indicating strong support among owner-occupied residents, but low representation from rental properties. Staff is researching equitable ways to include input from multi-family and student housing property owners and residents. The Old Prospect Neighborhood voted yes to implement. Zone to be setup and active by March 30, 2015. BFO- Enhancements City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Updates to Exterior Property Maintenance Codes - Phase I Q2 2012 Q4 2014 Operating Budget Operating Budget Council adopted Phase 1 changes on Oct. 15, 2013. Phase 2 has been taken off the Council agenda because the Improper Storage changes (Phase 1) included changes that have helped in gaining compliance with the few properties that have had ongoing storage issues. At this time, additional complaints have not come in and there does not appear to be a need to further expand this ordinance. Staff will continue to monitor progress, and additional changes will be brought to Council if/when the need arises. Project complete. Neighborhood Street Tree Replacement Q2 2013 Ongoing 50,000 50,000 These funds were used to replace 178 neighborhood street trees. Nature in the City Plan Q4 2013 Q1 2015 (Plan) Ongoing (Implementat ion) 0 129,700 Nature in the City (NIC) launched in January 2014. Project will develop a vision for incorporating nature into the urban environment and will include design guidelines, policies and actions for achieving vision. The inventory and assessment phase has been complete, and the Strategic Plan will be presented to Council on March 17, 2015 for consideration of adoption. Implementation in 2015-2016 will include the construction of the community's first living wall, completion of connectivity analyses for people (10-minute walk) and wildlife, the development of design guidelines, Land Use Code changes, a demonstration garden to illustrate NIC principles, NIC was awarded $25,000 from the City’s Sustainability Innovation Fund to build the first green wall in the community; the site currently being explored is on Montezuma Fuller Alley where the alley intersects with Oak Street. This is a collaborative effort with the Institute for the Built Environment and the CSU Urban Lab. Sustainable and Affordable Housing- Study of Inclusionary Zoning/Impact Fee Q1 2014 Q4 2014 60,000 60,000 Housing Affordability Policy Study (HAPS) finalized. Implementation of selected strategies has begun and some completed such as removing minimum house size and increasing maximum Home Buyer Assistance levels. Further work to refine and implement recommendation stemming from HAPS will be incorporated into the 2015-2019 Affordable Housing Strategic Plan. This plan is scheduled to come to Council for consideration in July 2015. Other Key Initiatives Funded in 2013-14* Council Retreat Initiatives Funded in 2014 Revision Community and Neighborhood L I V A B I L I T Y *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 2 Packet Pg. 63 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Perform 360-degree review of the development review process Q3 2014 Q2 2015 Operating Budget Operating Budget A survey of neighbors and development interests will be conducted in March-April, 2015 gauging the level of satisfaction with the City’s development review process. Survey results will inform possible procedural and regulatory changes aimed at making the review process more efficient, predictable and transparent. Neighborhood Action Teams (NET Team) for Troubled Streets and Houses in an Upset Neighborhood Began 2012 ongoing 1,383,890 1,484,677 Neighborhood Enforcement Team fully operational. Positive impact on lower-level crimes that have high quality of life impact on residential and business neighborhoods. If the CSU Campus Stadium moves forward, work to mitigate neighborhood impacts and infrastructure issues CSU On Campus Stadium Mitigation Q4 2013 2016 0 0 Staff presented Council with CSU On Campus Stadium Mitigation Report in December 2014. City currently negotiating mitigation IGA with CSU, to be presented for Council consideration on March 17, 2015. Transit Oriented Development Q3 2013 Q4 2014 Operating Budget Operating Budget The Transit-Oriented Development (TOD) Parking Study was adopted by City Council on November 4, 2014. Land Use Code recommendations of minimum parking standards for multi-family housing and commercial land uses were adopted by City Council on November 18, 2014. Staff and P&Z Board feel this is a first step toward a more comprehensive parking solution as outlined in the TOD Parking Study and the Parking Plan. Council Retreat Initiatives- Not Funded Prospect Corridor Plan (see line #6 West Central Area Plan) Q1 2014 2016 0 170,000 The Transportation Master Plan contains a long-term (2013 and beyond) action item to complete an Enhanced Travel Corridor Plan for Prospect Road. The West Central Area Plan, scheduled for an adoption hearing on March 17, 2015, includes a preliminary design for Prospect from College to Shields. FC Moves submitted a budget offer for a corridor plan from College to I-25 in the 2015-2016 BFO process; however, this offer was not funded. Council Retreat Initiatives Already Funded in 2013-14 Community and Neighborhood L I V A B I L I T Y *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 3 Packet Pg. 64 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Southeast Recreation and Art Center Study Q1 2013 Q3 2013 70,000 0 Staff developed a new concept for a $14 million dollar innovative community center and outdoor leisure pool. The project is included in the BOB 2 capital funding program to be voted on in early April. The Great Lawns at the Gardens on Spring Creek Q2 2013 Q4 2014 250,000 0 Fundraising by the staff and Friends of the Gardens Board is underway to complete the Master Plan of the Gardens. To date, $1.5 million has been secured for garden construction. Senior Center Expansion Q1 2013 Q3 2014 2,544,559 2,172,735 The grand reopening for the Senior Center occurred Thursday, July 10 through Sunday, July 13, 2014. The project has achieved LEED Gold certification. Disc Golf Course improvements at Edora Q2 2013 Q4 2013 70,000 0 Project complete. Poudre School District after-hours program Q1 2013 Q4 2014 66,894 66,894 The “After School Enrichment” collaboration with Poudre School District started in 2013. Current enrollment is 433 kids a week participating in programs and activities at the Northside Aztlan Community Center. Natural Areas Office Building at Nix Farm Q1 2013 Q4 2014 440,000 0 The Nix Office Building is completed, and staff from 215 N. Mason moved to the Nix Office on May 9, 2014. Southeast Community Park Design Q1 2013 Q2 2014 500,000 100,000 The Southeast Community Park design is being finalized. Park construction will begin in early 2016 with the park opening scheduled for summer of 2017. Paved Trail Master Plan and Trail improvements Q1 2013 Q4 2013 270,000 270,000 Master Plan project completed. Trail system improvements in process. Poudre Trail reconstruction completed. The areas of trail located behind Woodward and Hydro Construction are now open. Possible New Fee for Paved Trails Q1 2013 ongoing 0 0 Staff discussed various funding options with the Finance Committee. The reallocation of Conservation Trust funds from maintenance to trail construction was approved as part of the 2015-2016 BFO process. Carnegie Creative Center- Arts incubator Q1 2013 Ongoing 12,467 66,160 Beet Street is located in the Carnegie Building and is developing the arts incubator program. They paid rent through August. Cultural services is managing the gallery rental program and assisting with events. Operation Services has completed the HVAC and electrical work in preparation for FCPAN to begin renting space in midsummer (2014). Foothills Mall Recreation Center Q1 2013 Q4 2014 0 0 The Foothills Activity Center is under construction and is scheduled to open to the public when the new mall is opened in November of 2015. EPIC Pool water/air quality improvements-Phase I - air quality; Phase II - water quality Q1 2013 Q4 2013 0 0 Air quality improvements completed. Request for Phase II water quality improvements approved in 2015- 16 budget. Design work is underway. Spectator HVAC will be installed in 2015. Bulkheads and gutter to be installed in 2016. BFO- Enhancements Funded in City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Economic Health Partnerships (Existing) Q1 2013 Q4 2013 1,076,931 933,374 Complete. Rebate payments are being handled separate from the Budgeting For Outcomes process. The funds to be rebated are sequestered upon receipt and only released, either to the applicant or the relevant fund, after rebate request and full review. Economic Health Partnerships (Potential) Q1 2014 Q4 2014 243,442 725,933 See above. Midtown College Avenue Transportation Study Q3 2013 Q4 2014 200,000 project completed in 2014 with 2013 budget The Midtown in Motion: College Avenue Transportation Study was adopted by City Council on Oct. 8, 2014. Improvements to Historic Preservation Process Q1 2012 Q3 2015 Operating Budget Operating Budget Code changes adopted April 2014. Efforts underway to look at Code revisions that require timely repairs to historic sites and structures. Business Retention and Expansion Q1 2013 Q4 2014 60,000 75,000 Efforts associated with this initiative include an annual business appreciation event and visits to key corporate HQ for existing businesses within FC. Storefront Improvement Program Q12013 Q2 2013 25,000 50,000 The program has been discontinued due to inactivity. Pro Cycling Challenge - budgeted in Transportation Q1 2015 Q3 2015 0 50,000 dedicated services City staff working with regional Local Organizing Committee for Stage 5 race to by held Saturday, August 22, 2015. Finish to be in downtown Fort Collins as in 2013. Support Arts Incubator of the Rockies Q1 2012 ongoing 50,000 60,000 Complete eTicket for Police Vehicles Q3 2013 Q1 2014 50,000 0 This project is fully implemented and operational. The project plan included installing software on Community Service Officer laptops to facilitate writing parking citations. Civic Center Parking Structure Major Maintenance Q2 2013 Q4 2014 0 100,000 This project was delayed due to lack of vendor availability and weather conditions. Majority of waterproofing done in Q4 2014, to be completed Q1 2015. Portion of funds committed to lighting improvements, elevator repairs, and new awnings expected to be completed in Q1 2015. Parking Security System Refurbishment Q2 2013 Q3 2013 50,000 0 Project is complete. New server, software and cameras were installed. BFO- Enhancements City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Next Generation Community Broadband Program Feasibility Study (formerly GigU) Q1 2013 Q4 2013 2015/2016 Budget 2015/2016 Budget The 2015/2016 budget includes additional resources to evaluate the feasibility of providing enhanced broadband capacity, speed and access in the community. This has been moved to the 2015 work plan. Urban Agriculture Q2 2012 Q4 2014 0 0 City efforts to promote and support urban agriculture span five City departments. In 2014 and 2015, Economic Health Department awarded the Northern Colorado Local Food Cluster $30,000 to hire a coordinator that will establish nonprofit status for the organization and develop a strategic plan for the Cluster and the region. LiveWell Colorado matched with $10,000 and the Cluster raised over $50,000 through its initial membership drive. The money will be used to hire a facilitator to lead the development of a strategy for establishing a healthy, resilient local food system in Northern Colorado. A new FAQ document has been developed to answer basic questions about what the City allows and where as well as a document that outlines how to use hoop houses in our region. The document can be viewed at fcgov.com/urban agriculture. When Council adopted the urban agriculture code changes in 2013, they requested updates on the efforts every six months; the last of these updates will be provided in the summer of 2015. Foothills Mall Redevelopment Q1 2013 Q4 2014 0 0 Development agreements recorded and filed. Numerous building permits issued, including: mall reconstruction, parking structure, cinema, outlying buildings along College. Building inspections are progressing normally. Miscellaneous tenant finish permits for mall and outlying buildings have been issued or under plan review. No issues identified. Foothills Mall Redevelopment Negotiations 0 0 0 0 1) Resolution establishing a Mall Redevelopment Committee of City Council – passed Council July 1, 2014, 2) Foothills Parkway (Block 9A) – Detention Pond Redesign – staff supports the proposed redesign – will require a Minor Amendment, 3) Foothills Activity Center – cost overruns – working through issues – agreement amended – project on budget ($5.8 million), 4) College Avenue Underpass – will construct at 7 feet 4 inches, 5) Waste Diversion – current diversion equals 87 percent by weight overall – 100 percent of named materials and 24 percent of other materials Woodward Q1 2013 Q4 2014 0 0 Miscellaneous amendments submitted and/or in review process addressing landscaping, expanding the main building to include functions of the Production Support Building, E Lincoln buffer views. Permits have been issued for office building and ITS building. Steel erection continues on both. Periodic inspections performed as needed. No issues identified. Midtown Plan Q2 2012 Q3 2013 0 0 A Business Improvement District (BID) feasibility study has been completed and the SFCBA is working to get the BID on the ballot this November. A group is working on establishing criteria to identify the next possible TIF District. Other Key Initiatives Funded in 2013-14* Economic H E A L T H *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 6 Packet Pg. 67 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status River District and Old Town Design Standards Q2 2013 Q2 2014 Old Town - $53,530 (half grant funded) River District - $19,850 0 Both the River District and Old Town District projects presented at the April 8, 2014, Council Work Session with adoption scheduled for June 3, 2014. Both were adopted. Improvements to the Development Review Process Q3 2010 Ongoing Operating Budget Operating Budget Internal work has been done and changes implemented. Will continue to review. Status memo sent to City Council Dec. 26, 2013. Staff team continues to implement process changes and is awaiting the results of the 360-degree review process to implement further improvements. Adoption of 2015 Building Codes Q2 2015 Q1 2016 Operating Budget Operating Budget Code adopted anticipated for February 2016. Code review committee is being formed to review local amendments against the latest edition of building codes offered by the International Code Council (ICC) the 2015 Building Codes. URA Policy Changes - Energy Efficiency and Waste Reduction Q1 2013 Q3 2013 0 0 Complete - URA Board Work Session adopted policy changes on Sept. 30. CML Subcommittee proposing legislation that (a) adds a county representative and (b) clarifies the remittance process after obligations are met. Link international strategic partners with the International Cleantech Network Q3 2014 Q4 2014 0 0 No progress. This initiative will be added to the Economic Health Office 2015 work plan. Brewery District Planning Q3 2014 Q2 2014 0 0 No progress. This initiative will be added to the Economic Health Office 2015 work plan. Modify our Clusters Q4 2013 Q4 2014 0 0 The Economic Health Office, implemented a new funding approach to provide focus to the cluster support and development efforts. The efforts led to support of a wide array of activities across both established and new clusters. In 2015 11 applicants requesting $377,000 in funding competed for $175,000 in funding. The final selections were made in early March. The EHO office is providing grant agreements to recipients. Sign Code/Billboard Full Color Digital Q4 2013 Follow up Q4 2013 Operating Budget Operating Budget Report was submitted in April 2014 . A BFO offer was submitted as part of the 2015-2016 process requesting funds that would be used to purchase up to 40 off-premise signs (billboards). This offer was City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Define Metrics for Economic Health Q1 2012 Q2 2013 0 0 Complete. The Economic Health Office reports several metrics on the Community Dashboard. URA Dashboard/Metrics Q1 2014 Q2 2014 0 0 Annual metrics have been identified, and staff is in the process of collecting historical data. The next step is to update the URA website to include dashboard metrics by Q2 2015. Childcare facility near the MAX line Q1 2014 Q4 2014 NA NA No update. This initiative was not funded. Evaluate Availability of Usability of Excess Private Space by Nonprofits ongoing ongoing NA NA Inventory for public and private spaces is part of an ongoing discussion with non-profits to assist with coordination and collaboration. Airport Business and Economic Development Plan (Strategic Plan) NA NA NA 92, 500 (2014 budget revision) A two-day work plan was held January 2014. Work in progress. Additional temporary support was added to the 2015-2016 budget as an enhancement. Work plan and financial plan detail behind Airport Strategic Plan to be developed by 2015-Q3. Economic H E A L T H Council Retreat Initiatives- Not Funded Council Retreat Initiatives Funded in 2014 Revision *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 8 Packet Pg. 69 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Oil and Gas Liaison Q3 2013 ongoing 40,000 70,000 Third party review of the existing operating agreement for the existing field completed. Air quality baseline sampling and reporting are complete and being reviewed by staff; phase II air quality analysis will begin in the spring/summer of 2015 via an agreement with CSU. A contract has been established for baseline water sampling and, pending reappropriation, sampling will take place in 2015. Road to Zero Waste Plan Q1 2013 Q4 2013 70,000 20,000 Completed planning process. Council approved Zero Waste goals for the community on Dec. 17, 2013. Multiple proposals approved in 2015-16 BFO process to implement RTZW. Half-time environmental planner hiring process underway with selection anticipated in early April to assist with completing new projects. Work with Larimer County and City of Loveland ongoing to establish more regional planning for managing waste streams; Community Forum hosted by County scheduled for Fall, 2015. Examinations of composting options and bio-digester technology ongoing in conjunction with Drake Water Reclamation Facility staff and CSU facilities. Fort ZED Administration Q3 2013 Q4 2014 58,000 50,000 Governance structure completed, future projects defined, FortZED marketing firm retained in December 2013. Georgetown University Energy Prize/Lose a Watt campaign is a FortZED project. Work is completed that revised the FortZED definition and boundaries (now community wide) and as a test bed for energy solutions. Redesign for FortZED website complete. Project Charter, Meeting and Logistics, complete. FortZED continues to be a convener of innovative ideas including the advancement of the Income Qualified solar program that was successfully funded in 2015/2016 BFO cycle. Participating in the Community Climate Action Team. Electric Vehicle Charging Stations Q1 2013 Q4 2015 100,000 87,157 Public Electric Vehicle Charging station installations are complete and operational at the Senior Center and Platte River Power Authority. L&P operations received the work order for the South Transit Center installation the week of March 9. Designs for the installations at Utilities Service Center, EPIC and Mulberry Pool are currently underway and expected to be operational before Q3 2015. If budget allows, one additional installation at City Hall is being considered. Poudre River Restoration and Rehabilitation Q1 2013 Q4 2014 400,000 400,000 Project(s) essentially complete; maintenance phase has begun. Poudre River Ecosystem Response Model 2012 Q4 2013 100,000 0 Under development. Some funds will be carried over into 2014, in particular to help with analysis of the Northern Integrated Supply Project. Poudre River Instream Flows Q1 2013 Q4 2014 100,000 50,000 Engineering study completed on dry up points and potential mitigation strategies; partnered with North Poudre Irrigation on bypass and measuring devices on Fossil Creek Inlet structure; participating in Poudre Runs Through It Committee and pursuing traditional and non-traditional instream flow mechanisms. Green Building Roadmap update Q2 2013 Q4 2013 30,000 30,000 Roadmap update document finalized. Interdepartmental Team with working subcommittees convened in 2014. Staff is working with the Institute for Built Environment on Green Built Environment Program next steps and alignment with Climate Action Plan strategies. BFO- Enhancements Funded in 2013-14* Environmental H E A L T H *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 9 Packet Pg. 70 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Brewery Waste Carbon Source Study Q1 2012 Q4 2015 60,500 40,000 Phase 3 of the pilot study has been on hold for the past quarter. Carbon dosing turn-down alternatives have been reviewed and an alternative selected. Dose control has also been reviewed, and the current proposal is to control the carbon addition flow rate based on Oxidation-Reduction Potential (ORP). This should reduce the tendency to overdose during low flow periods. Community carbon assessment is currently being conducted by Industrial Pretreatment staff. Anticipated start date for phase III is June 2015. Integrated Recycling Facility Q1 2013 Q4 2014 500,000 237,000 Council Work Session on April 22, 2014, requested to delay Phase 1 construction until availability of Phase 2 funding is clarified. A BFO offer was developed for Phase 2. With Council approval of additional $1M to pay for construction of CRC in 2015/2016 budget, project has been activated; minor amendments currently in Development Review system for approval that bring costs into budget; Construction Manager General Contraction (CMGC) redesign and engineering work underway with potential start date as early as June/July; ongoing negotiations with private partner business to operate the CRC on behalf of the City once the site opens. Environmental Sustainability Web Portal and Green Purchasing Website Q2 2013 Q3 2013 82,117 20,000 Portal launch occurred in 2013. Upgraded Sustainable Purchasing content on the Green Purchasing website and added links from five target areas on the Portal. Outreach about Enviro portal conducted in 2013/2014; Enviro Portal is routinely updated in 8 enviro topic areas. Climate Adaption Planning Q2 2013 Q1 2014 50,000 0 Two workshops were held in with multiple City departments. Prioritized list of risks and concerns from climate change impacts completed. Reports from 2013 City organization’s climate risk and vulnerability studies have been finalized. Fort Collins Solar Program (small- scale solar incentives program and community solar garden) Q1 2013 Q2 2015 0 500,000 Small-scale solar rebate funding 67% committed for residential and commercial. Solar garden construction expected in 2nd quarter 2015 at the Riverside site. Ribbon-cutting scheduled for 3/24/15. Community Renewables/Fort Collins Solar Program Q1 2013 Q2 2015 500,000 1,000,000 Solar Power Purchase Program - Fifteen projects totaling 3.7 megawatts have been approved with none remaining on the application waitlist. Four projects are completed and operational, with all remaining except one to be completed in the 2nd quarter 2015. The W. Laporte project will become operational in 2015 Dual Systems Design with CSU Q3 2013 Q1 2015 100,000 50,000 Final report is in draft form and being written up as part of a Ph.D. thesis and a master's thesis by CSU graduate students working on the project. We should receive a copy of the final report by Q3 2015. General summation shows a distinct advantage to providing a separate delivery system for raw water to reduce the amount of potable water demand. Downtown Poudre River Recreation, Habitat and Stormwater Improvements Plan Q1 2013 Q3 2013 82,117 20,000 Portal launch occurred in 2013. Upgraded Sustainable Purchasing content on the Green Purchasing website and added links from five target areas on the Portal. Outreach about Enviro portal conducted in 2013/2014; Enviro Portal is routinely updated in 8 enviro topic areas. BFO- Enhancements Funded in 2013-14* Environmental H E A L T H *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 10 City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Fire Mitigation - Operations and Maintenance COMPLETE AS OF Q3 2014 EXCEPT FOR ONGOING MONITORING Q3 2012 Ongoing 1,073,376 1,073,884 All mulching, seeding and tree falling work under the scope of the Natural Resource Conservation Service (NRCS)-Emergency Watershed Protection (EWP) Program is complete, as of August 2014. In total, 1,830 acres of wood shred mulch and 48,000 linear feet of directional falling was completed in cooperation with NRCS, City of Greeley and Larimer County. Remaining areas in need of restoration are being prioritized and addressed by the Coalition for the Poudre River Watershed, or CPRW, for which the City of Fort Collins serves on the board of directors. The Source Watershed program continues to monitor background water quality as well as the impact of storm events on water quality of the Poudre River. Fire Mitigation - Capital Improvements COMPLETE AS OF Q3 2014 Q1 2013 Q2 2014 1,800,252 1,253,701 All mulching, seeding and tree falling work under the scope of the NRCS-Emergency Watershed Protection (EWP) Program is complete, as of August 2014. In total, 1,830 acres of wood shred mulch and 48,000 linear feet of directional falling was completed in cooperation with NRCS, City of Greeley and Larimer County. Environmental Services Operational Enhancements Q1 2013 Q4 2014 37,000 37,000 WRAP (Waste Reduction and Recycling Assistance Program) providing results. Smooth implementation of cardboard ordinance in 2013/2014. Healthy Homes program has completed focus groups and refined program messaging and materials. Volunteer training complete in April 2014.Exceeded home assessment goal for 2014; 82% compliance rates on recommended improvements to date. Oil and Gas Standards and Regulations Q2 2012 Ongoing Operating Budget Operating Budget Studies by consultants to evaluate data availability on health impacts and property values are complete and are being reviewed by staff. Energy Policy and Greenhouse Gas Goal review (Policy - Kevin Gertig-same dates) Q1 2013 Q2 2014 Operating Budget Operating Budget February 2014 Council Work Session completed. April 1, 2014, Council resolution approved authorizing formation of Citizen Advisory Committee. During 2014, CAC met 9 times, 4 Council work sessions were held, public input was obtained, and Council approved updated GHG goals, based on the 2015 Climate Action Plan Framework in March 2015. Energy Policy update will be complete in 2015. Water/Wastewater Rate and PIF Adjustments and Water Right Utilization Fee Q2 2013 Q2 2015 Operating Budget Operating Budget City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Oil and Gas Standards and Regulations Q2 2012 Ongoing Operating Budget Operating Budget Studies by consultants to evaluate data availability on health impacts and property values are complete and are being reviewed by staff. Energy Policy and Greenhouse Gas Goal review (Policy - Kevin Gertig-same dates) Q1 2013 Q2 2014 Operating Budget Operating Budget February 2014 Council Work Session completed. April 1, 2014, Council resolution approved authorizing formation of Citizen Advisory Committee. During 2014, CAC met 9 times, 4 Council work sessions were held, public input was obtained, and Council approved updated GHG goals, based on the 2015 Climate Action Plan Framework in March 2015. Energy Policy update will be complete in 2015. Water/Wastewater Rate and PIF Adjustments and Water Right Utilization Fee Q2 2013 Q2 2015 Operating Budget Operating Budget W/WW PIFs will be adjusted for 2015. Water right utilization fee has been put on hold and will be moved to 2015. Water Allotments for all Commercial Accounts Q3 2013 Q4 2014 Operating Budget Operating Budget Staff is working on prioritizing Commercial Water Allotment Code changes relative to updates/changes to other Utility code and policies. Thermal Energy Strategy Q3 2013 ongoing Operating Budget Operating Budget Need more clarification from Council. Reservoir and Ditch Companies and City’s Response Working with Neighborhoods Q1 2013 Q1 2014 Operating Budget Operating Budget Kevin will work with Jeff Mihelich and Jon Haukaas on this item. Providing Colorado water law basics to Jeff, then anticipate meetings. This has developed into a several part project. Utilities (Carol Webb) is City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Council Retreat Initiatives Already Funded in 2013-14 Prescription Drug Disposal Program Q1 2014 TBD Operating Budget Operating Budget New regulations expected in January 2014. Worked with Colorado Department of Public Health and Environment to put a full program in place. The lockbox has taken in 1,292 pounds of medication since its installation. That was then combined with the 1,086 pounds collected over two Prescription Drug Take Back events in 2014 and sent to the DEA for safe destruction. Solar Access Ordinance NA NA NA NA NA Waste to Energy NA NA NA NA A 2015/2016 budget offer was funded for "Advanced Waste Stream Optimization." Ongoing investigations into opportunities to participate in regional waste conversion facilities, including discussions with large- scale biodigestor under construction in Kersey (near Greeley) and concepts for expansion of local wastewater treatment system to accept more food waste. Scoping work planned in Q3 2015 for consultants to help adapt principles of Sustainable Materials Management to local waste management systems and regional planning, in conjunction with Community Forum sponsored by Larimer County Solid Waste Department in Fall, 2015. Deconstruction Ordinance (Schedule is for Construction Waste Program in new building codes) Q4 2013 Q2 2014 NA NA No plans to move further on this item since there is insufficient infrastructure to accommodate full deconstruction of buildings. A component for recycling applicable demoed materials has been added as part of the 2012 building code adoption process. Environmental H E A L T H Council Retreat Initiatives- Not Funded *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 13 Packet Pg. 74 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Leadership development programs ongoing ongoing 100,000 100,000 Executive leaders continue to engage in coaching and skill development as needed. Emerging/beginning leaders have been selected for the Lead 1.0 program that deployed in February and will end in December. Lead 1.0 is engaged in competency skill development and leadership coaching. Tentative deployment of Lead 2 end of Q2 2015. Manager/Supervisor 360 Assessments Q2 2013 ongoing 55,850 55,850 Completed - Eighty four department and division heads completed their post-360 assessment. Their interpretative workshops were June 25 and 26, and the final coaching session was in July. The ELT was debriefed in December 2014, and overall positive program results ere presented (including 3 internal leadership promotions). City's Strategic Plan and System Integration Q1 2012 Q2 2014 75,000 25,000 The strategic planning process is complete for 2015-2016. Presented Strategic Plan draft to Council and received input February 2014. Updated plan and presented the final in March. The Strategic Objectives are being used for 2015-2016 BFO offers. Sales Tax Software Q1 2013 Q4 2013 330,000 30,000 Went live on Dec. 10, 2013. Software application is fully implemented including an eFiling component that allows the City’s 11k vendors to file and remit sales tax online. To date, 30% of the monthly and quarterly filers have registered to file online. Workplace Safety Initiative Fund Q1 2013 Q4 2014 100,000 100,000 Funding for 2013 has been spent. The Hazard Reduction Fund (HRF) team reviewed applications for 2014 project submittals, and funding recipients were announced in June 2014. Occupational Health Observations Q1 2013 ongoing 100,000 68,000 Database has been established in JDE to track employee participation and compliance with employee safety requirements. Working with departments to schedule appointments, and payment codes have been established to track spending. Comcast Franchise Renewal Q2 2013 Q1 2015 140,000 0 Final report on assessments and surveys was delivered to the City and presented to Council at a Work Session in April, 2014. Direction obtained during the Work Session was used to develop an initial draft of proposed franchise agreement. The negotiations with Comcast are nearly completed. The proposed new agreement is expected to be presented to Council in April, 2015. Master Planning and Redevelopment of Block 32 for City Facilities Q2 2013 Q4 2013 135,000 109,000 The master plan is complete, the location of the new Customer Services facility is set, and we are reviewing the final document. Finalized the lease with Eco-Thrift, and they moved to 300 N. Howes in September. High Performing G O V E R N M E N T BFO- Enhancements Funded in 2013-14* *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 14 Packet Pg. 75 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Information Technology VoIP Implementation Q1 2008 Q3 2014 145,585 307,055 A few PFA facilities remain. 2014 funds are re-appropriation of 2013 project funds. PFA implementation start delayed until October in order to finalize funding options for PFA portion. City IT to front PFA’s equipment costs to allow VoIP completion, which is scheduled for March, 2015. PFA to repay costs at end of year or 2015. E-Government Contract Services Q1 2013 ongoing 61,400 61,200 Continue to make use of hourly contract staff to augment staff capacity to complete Web-related projects. IT Computing Security and Utility Infrastructure Maintenance Q2 2013 ongoing 172,776 176,978 Position filled and work underway to document and implement cyber security processes related to AMFC. Utilities Business Process and Billing System Evaluation Q1 2013 Q4 2015 75,000 75,000 Completed inventory of Customer Information System (billing system) functionality enhancements needed based on manual processes and current software version. Completed development of RFQ to receive existing vendor, and other vendors information on managing Customer Information System enhancements. Outcome in second quarter 2015 will determine road-map for managing short term and long-term billing system enhancements that are compatible with AMFC and identified customer expectations. Utilities Customer Relation Management Application Q1 2014 Q4 2015 0 150,000 BBC selected as vendor and has completed segmentation study of all customer classes. A cross functional team, including representatives from Customer Connections, Utilities Finance, Environmental Services, Economic Health and City Manager's Office, will be working collaboratively on the project through second quarter 2015 to segment customers according to shared behaviors and psychographic factors. Utilities in collaboration with other City departments will create shared provider models in order to develop targeted service delivery models, meet customer expectations, and optimize programs and services to meet the outcomes pf the City Strategic Plan. Social Sustainability Strategic Plan Q4 2013 Q3 2014 100,000 20,000 The Social Sustainability Department Draft Strategic Plan was presented to City Council on February 24, 2015. General direction was given to move forward with the draft plan, include some specific recommendations from Council, continue public outreach process to refine the plan, include a work plan and timeline with specific action items, and bring back to City Council for consideration in summer, 2015. Mason Corridor Communication and Additional Communication Support Q1 2013 Q3 2014 46,766 0 MAX launch and service change communications complete. Transfort has transitioned from launch of new service to on-going marketing and communications. High Performing G O V E R N M E N T BFO- Enhancements Funded in 2013-14* *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 15 Packet Pg. 76 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Enterprise Wireless Access Q1 2013 Q3 2014 77,500 9,000 Wireless services in meeting areas in major facilities completed. Guest access in compliance with SB152 was implemented Enhance Legal Services Q1 2014 ongoing 183,386 205,469 A new City Attorney has been hired as of March 17th, 2015. Planning for optimizing staff and services will occur in Q2 2015. Revenue Diversification 2012 Ongoing Operating Budget Operating Budget Staff presented to Council Finance in December of 2014. Staff will present additional information regarding Sales Tax on Services and an Admissions Tax in Q2 2015. Planning for Next Community Capital Program (BOB II) Q2 2013 Q4 2014 Operating Budget Operating Budget Council referred to April 2015 election for tax renewal initiative. Funding Analysis Tied to Quarter- Cent Renewal for Street Maintenance Q2 2013 Q3 2013 Operating Budget Operating Budget After several conversations with Council Finance, staff is moving forward with a tax renewal and is not proposing the implementation of a Street Maintenance Fee. KFCG Annual Report Q1 each year Q1 each year Operating Budget Operating Budget The 2014 Annual Report was presented to Council on April 25; plan for 2015 is to record; possibly a Cable 14 video instead of a Council presentation. Printed reports would still be provided. Strategic Risk Assessments Q3 2013 Q1 2014 Operating Budget Operating Budget Finalize work scope and cost with Risk Assessment. Planning for March 2015 launch of organization wide assessment. Sustainable purchasing practices Q2 2012 Ongoing Operating Budget Operating Budget Went live Nov. 13, 2013 for coding purchase orders in JDE as green or not green and by commodity code. This enables us to start measuring progress for dollars spent on Green/Sustainable Purchasing. Developing Procurement Code of Ethics - Launched new cloud-based Bidnet e-procurement system for quotes, bids and RFPs. Release of a new fcgov Purchasing website launched Oct. 1. Complete review, City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status BFO Process Improvement Q2 2013 Q4 2013/ Ongoing Operating Budget Operating Budget All improvements implemented. Offers were available for review online with Web links to performance measures. Public outreach started May 6; “go to the public” events were conducted primarily in May with online feedback tools live through the end of June. Facilitated a feedback session with BFO team members and community participants in November. Will use that feedback for the 2017-18 process. Collective Bargaining Agreement with Fraternal Order of Police Q2 2013 Q4 2013 Operating Budget Operating Budget 2014-2015 Agreement ratified by FOP on Nov. 11 and approved by City Council on Dec. 17. Performance management improvements Q2 2013 Q4 2013 Operating Budget Operating Budget Compensation & Career Progression Assessment complete. Phase one implementation, including performance management improvements, in progress and on track for completion Q3, 2015. Recruitment/Onboarding enhancements Q1 2013 ongoing 45,000 Software Operating Budget Selected vendor and finalized contract with Cornerstone for the City’s recruitment/applicant tracking system. The City’s onboarding process has been mapped and configured; thus, procedural and program changes will be developed as Cornerstone’s implementation plan is designed and executed. Work is underway to redesign the City’s onboarding process which will be deployed with Learning Management System (LMS) enhancements in Q3 2015. Utilities Knowledge Transfer ongoing Q2 2015 ongoing 230,000 254,007 The Knowledge Management SharePoint site continues to be enhanced and updated. Knowledge Transfer funds are successfully being utilized for internships, cross-training and hiring in advance of vacancy of key positions. The 2014 annual report is underway with an anticipated completion May 2015. It will provide a broad overview of risks and identify key areas for improvement. Improve safety culture and work practices 2012 ongoing Operating Budget Operating Budget Vision Established as – Our safety vision is to be the safest workplace in America. Mission Established as – Fostering a culture where safety matters as much as getting the job done. Update on work complete and City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Develop Strategic Community Partnerships ongoing ongoing 0 0 Collaborative work continues with several initiatives. Examples include Fort Collins and Loveland considering partnering on a joint Police training facility and the Airport; the Renewable Energy Conference sponsored by the City and several energy agencies; and mutual aid and direct support of neighboring communities, particularly Estes Park, damaged by the September 2013 flood. Offices in Council districts Q4 2013 0 0 Worked with two specific councilmembers who have expressed an interest in office space. Lisa Poppaw is set up at the Police Department and Ross Cunniff will be at the Senior Center when it's completed. Tying together Outcomes, Objectives, Initiatives, Metrics, Agenda Items and Metric Feedback Q2 2013 ongoing 0 0 Phase I - The 2015-2016 Strategic Planning and BFO processes occurring Q1 and Q2 2014 have more effectively aligned these items. Continued work on integrating Council Work Plan with strategic initiatives and Six Month Calendar. Multiyear Financial Plan Q4 2014 Q3 2015 0 0 Staff reviewed core assumptions and the scope of how the Long-Term Financial Plan (LTFP) will work with both the Council Finance Committee and Council Futures Committee in QIV of 2014. The first draft of the LTFP is complete and was scheduled for review at a council work session in Feb 2015. This item was bumped from the agenda and will be rescheduled later in the year. The model currently has yearend 2013 actuals and estimates for 2014, staff anticipate updating 2014 with actuals after the yearend close is complete in May which would push the work session into mid summer. Community Engagement Q2 2012 ongoing 35,276 0 Expanded public engagement efforts for hard to reach populations, particularly with projects such as West Nile Virus, the City Strategic Plan and the 2015-2016 Budget. Established staff Public Engagement Team that is working on system improvements, including creating a Civic Engagement Guide, evaluating effectiveness of Idea Lab, and supporting implementation of board & commission alignment with key outcomes. Solidify Fort Collins’ Brand Q4 2013 Q4 2014 0 0 Updated brand guidelines complete. Design complete on improved presentation templates; organization- wide roll-out and implementation in progress. "Telling Our Stories" BFO offer funded for 2015-2016; CityView launched in February, 2015. Innovation series will launch in Q2, 2015. Significantly expanded City photo archive – more than 1,900 photos online (flickr.com/photos/fortcollinsgov/) Digital Platform for Digital Services Q3 2013 Q1 2015 0 0 This project will roll into Broadband Strategy Development that kicked off at the end of February- 2015. Develop a Foundation to Fund City Initiatives Q4 2013 TBD 0 0 Staff has researched several Foundation options and summarized findings in a memo to Council. Council Retreat Initiatives Already Funded in 2013-14 High Performing G O V E R N M E N T *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 18 Packet Pg. 79 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status PFA Office of Emergency Management Q1 2013 ongoing 120,500 121,920 This is an ongoing goal in the Office of Emergency Management. Activity that has taken place includes, but is not limited to, revision of City Emergency Operation Plan, revision of City Intergovernmental Agreements, update to Mutual Aid Process and Agreements, development of Business Disaster Preparedness Program including Community Emergency Response Teams and Community Awareness Program. Staff at OEM has delivered several training courses and exercises to the community and to City employees regarding disaster preparedness. Staff at OEM are using Twitter and Facebook to notify the public during disasters and as a general communication mechanism. Emergency Medical Services Smartphone Application Q1 2014 Q4 2014 75,000 0 The smartphone application software for Pulse Point was installed into the new Computer Aided Dispatch (CAD) summer 2014. A community-wide PR campaign is underway, and a roll out plan for community CPR classes and CPR flash mobs has been developed. Testing and training for dispatchers is underway. PFA Electronic Data Management Q1 2014 4 2014 124,523 0 In process. Parks Ranger Program Q1 2013 Q2 2013 179,661 141,863 First park ranger began patrol and education in June 2013; second started Q1 2014. Developed an educational program for “Dog Waste” that started Q1 2014. Currently, the Rangers are involved in working with the homeless populations in various parks. The ranger program will be doing an internal survey this year to determine their internal customer service levels. Police Accreditation Q3 2013 Ongoing 0 650 FCPS submitted the Colorado Association of Chiefs of Police (CACP) application, and the site visit occurred on July 14, 2014. The review committee recommended FCPS be awarded the CACP Professional Standards Accreditation, and the certificate was presented on Oct. 21, 2014 at the City Council Meeting. In Q1 of 2015 FCPS submitted the application beginning the CALEA accreditation process. This national accreditation process is expected to take 2-3 years to complete. Data-driven policing Q1 2013 Ongoing 90,992 83,712 Utilizes crime data to impact crime trends. Crime analyst hired. Cost reflects analyst and technology purchases. The patrol crime analyst has provided a great deal of value in analyzing all police reports for trends and patterns. Weekly crime bulletins go to officers describing current patterns and offenders who are active in the area. Firing Range/Driving Track Q4 2013 Q4 2015 0 0 Police Services, in partnership with the Loveland Police Department, is continuing to work on the Public Safety Regional Training Complex, a joint shooting range/driving track/classroom facility. Staff from the City of Fort Collins, Fort Collins Police Services, the Loveland Police Department, and the City of Loveland continue to develop the final proposal to be presented to Council in Q2 of 2015. S A F E Community BFO- Enhancements Funded in 2013-14* *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 19 Packet Pg. 80 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status River District/Jefferson Street: Design of Stormwater Improvements Q3 2014 Q2 2015 0 250,000 Funding has been approved to construct the final outfall from Lincoln Ave to the Poudre River. Work is anticipated to begin in Q4 2015. The storm sewer shall extend west in Willow to across the UPRR tracks and also south in Lincoln to across the same track. This will position the development community and the City to construct the remaining improvements over time. Electric Rate and Development Fee Adjustments Q3 2013 Ongoing; presented annually in Q4 for upcoming Operating Budget Operating Budget 2016 rates will be presented to Council in Q4 2015. Customer Demand Response Program Deployment Q1 2013 Ongoing Program 269,328 1,802,883 Engineering tests on demand response over summer with 160 thermostats completed. Mobile application available since summer 2014. Customer satisfaction levels 89%. Full-scale launch started on November 2014. As of Q1 2015, over 1300 enrolled customers in the HVAC program. Plans to expand to add electric water heaters. Program expected to deliver $300,000/yr avoided power purchases. Customer Web Portal Program Deployment Q1 2013 Q2 2015 0 946,935 Completed web portal launch with marketing for "Monitor My Use" desktop version in August 2014 . As of March 2015 the web portal desktop version has 5,333 unique users. The web portal mobile application was implemented on December 16, 2014. As of March 2015 Utilities has tracked 169 unique mobile customers. Utilities plans to launch web portal for both desktop and mobile to net metering customers in the second quarter of 2015. Northeast College Corridor Outfall Phase 1 Construction Q1 2014 Q2 2016 0 1,100,000 The outfall infrastructure south across Vine Dr and the UPRR tracks is being constructed in Q1 2015. Closure on the property acquisition for the detention area is anticipated for early Q2 2015. Construction of the detention area and the start of backbone infrastructure construction westward in the Suniga Dr alignment will begin in later 2015. Complete advanced meter installations Q2 2012 Q2 2015 11,057.920.8 3 230,000.00 All electric meters except for 15 large industrial customers have been installed. Though we have worked out a means of providing these customers information similar to the MV-Web tool, we are now waiting for a software update that will allow us to incorporate power factor interval data into the billing process. Expectation is that this should be accomplished by Summer 2015. Water meter deployment in the Laporte area is mostly complete, and we have started on installation of the 127 compound water meters that serve larger customers. City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Harmony Flood Mitigation Feasibility and Preliminary Design Q3 2013 Q3 2014 20,000 880,000 The analysis of alternate flood mitigation strategies for the entire I-25 corridor between US34 and Wellington is being worked on cooperatively between CDOT, Larimer County and the City of Fort Collins. The next step is to complete preliminary design and cost estimating of the various I-25 bridge and box culvert replacements options to determine the most feasible approach to solve the broader issues. CDOT remains the lead agency on the project with support from City Engineering and Floodplain staff. Water shortage management plan COMPLETED Q1 2013 Q4 2014 Operating Budget Operating Budget Water Supply Shortage Response Plan and City Code updates were approved on second reading July 1, 2014, at Council. Collaborate in Regional Energy Master Plan - NO LONGER ACTIVE Q2 2013 Q2 2013 NA NA Regional Energy Master Planning initiative is no longer active. Develop Community Information Delivery Platform for Health and Safety (e.g., WIN, Weather) Q1 2014 Q4 2014 0 0 The new PFA website has an emergency notification system. This is linked to the Emergency Management Office of the City so that we can ensure up-to-date information. Increased Bike Enforcement ongoing ongoing Operating Budget Operating Budget No additional budget for this item. Officers prioritize their work and perform bicycle enforcement when possible. Goals and expectation need to be clarified. Municipal Court Q 4 2013 ongoing Operating Budget Operating Budget Municipal Court staff processes traffic, misdemeanor and civil infraction cases filed in our Court in a timely manner. Information and assistance is provided to the public in person, by phone, by mail and email, and through our Web page. To reach out to the public, and especially those who are homeless or transient, Court staff has joined the Project Homeless Connect team, offers weekly off-site Court Clerk assistance at the Murphy Center and public library, and holds monthly “Special Agency Sessions” to address violations such as camping and trespass in a way which balances compassion with resourcefulness and accountability. S A F E Community Other Key Initiatives Funded in 2013-14* Council Retreat Initiatives Already Funded in 2013-14 *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 21 Packet Pg. 82 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Design of Community Gateway Features on I-25 Q3 2013 Q4 2015 100,000 0 This project is in conjunction with the CDOT I-25 Design. CDOT has recently approved funds to continue towards the completion of the 30 percent design. Staff will be working with the CDOT project team to develop gateway concepts that can be implemented when construction funding is identified. Green Street/Street Reshaping Demonstration Project Q2 2013 Q4 2015 0 450,000 The project planning and design has been completed, including public outreach and engagement. The project has been paired with a scheduled Street Maintenance Program street resurfacing in 2015 in order to leverage the street repaving project and provide more amenities. Construction is scheduled to occur in 2015. Transfort/Dial-A-Ride Facilities Capital Improvements Q1 2013 Q4 2014 97,000 100,000 Transfort secured $210,000 in CDOT grant funding to construct an 80-rack secure bike cage at the Downtown Transit Center. Local capital funds will serve as match for a total project cost of $260,000. Streets Capital Equipment Q1 2013 Q4 2013 239,920 300,000 An analysis of 2015 short and long term capital equipment needs was completed. Lemay and Vine Capital Improvement Project - Design Q2 2015 Q4 2016 2015 $500,000 2016 $500,000 Funds were approved in the 2015/2016 budget to begin design and right of way acquisition for the realigned Lemay. Staff anticipates an extensive public outreach process to begin in the fall of 2015. Natural Resources Research Center Overpass Q3 2013 Q3 2014 1,200,000 Total Project Budget $2.75 million The pedestrian overpass was opened May of 2014. The last phase of the project is toad stairs to both sides of the overpass. The placement of the stairs was completed November 2014. Timberline Road Improvements - Drake to Prospect Q2 2015 Q4 2016 763,368 2,736,632 This project is under design with construction planned for 2016. Intersection Improvements and Traffic Signals Q2 2013 Q2 2015 271,528 0 Signal controller upgrades 95 percent completed. All critical intersections completed. FC Bikes to Platinum Q1 2013 Q2 2013 90,000 90,000 This was an enhancement for the 2013-2014 budget cycle aimed at increasing the quality of cycling in the City. Fort Collins was awarded the Platinum Bike Friendly City award in May of 2013. This initiative advanced the update to the Bike Plan and other FC Bikes activities. Transfort Marketing Q3 2013 Ongoing '14 60,080 60,188 Marketing efforts have been ongoing with many activities surrounding the MAX and other service changes. Targeted marketing campaigns will continue through 2015. T R A N S P O R T A T I O N BFO- Enhancements Funded in 2013-14* *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 22 Packet Pg. 83 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status North College Improvements - Phase III Q2 2012 Q4 2015 0 Total Project Cost $12 Million This project is under construction with completion planned for the fall of 2015. Planning for the Vine/Lemay/Linden/ Jefferson Area (Duplicate with Lincoln Corridor Plan). Q1 2013 Q2 2014 325,000 0 The Lincoln Corridor Plan included the larger context of the Lincoln "Triangle" area as part of the planning process. The plan was adopted by City Council on May 20, 2014. Lincoln Corridor Plan/Lincoln Street Improvements Q32015 Q4 2016 $275,000 for Plan; 0 The Lincoln Corridor Plan was adopted by City Council on May 20 with a 6-0 vote. Partial funding was approved in March 2015 (4-2 vote) for the Lincoln Street Improvements between Lemay and 1st Street. Staff will begin design and construction is planned for 2016. Staff will bring back to Council a funding proposal to fund the remaining $2 million in construction coats in May 2015. Bicycle Plan Update Q3 2013 Q4 2014 0 125,000 This plan was unanimously adopted by City Council on Dec. 16, 2014. Implementation of FC Walks and the Sidewalk Improvement Program Q1 2013 Q4 2014 0 300,000 FC Moves submitted offers for FC Walks in the 2013-2014 and 2015-2016 BFO cycles, but these initiatives were not funded. Pedestrian Program improvements are funded as part of operating budget and BOB. Regional Transit Study Q1 2012 Q2 2013 150,000 0 Initial project complete. Loveland and Fort Collins are working toward initial integration of fare structure and paratransit service. Loveland plans to participate in Transfort's paratransit (Dial-a-Ride) service contract in 2016. Further coordination and collaboration of services between Fort Collins and Loveland will be explored in 2015. Harmony Road Enhanced Travel Corridor Master Plan Q1 2012 Q3 2013 0 0 Plan was adopted by City Council in July of 2013. Larimer County Urban Area Street Standards Update Q4 2013 Q3 2015 Operating Budget Operating Budget FC Moves has assembled an interdisciplinary team to work on numerous revisions. Development of technical amendments, corrections and other updates has begun. This project will continue into mid 2015. Fugitive Dust Muni Code (Nuisance Ord) Change Q1 2014 Q4 2014 Operating Budget Operating Budget Draft code changes and Dust Control Manual has been developed. Public engagement including webpage, survey, public comment period, stakeholder meeting, public open house, community City Council 2013-14 Work Plan- Final Budget Initiative Start Date (Quarter) End Date (Quarter) Initiative Cost 2013 Initiative Cost 2014 Status Hybrid Transportation System to Provide Point-to-Point Solutions Q4 2013 Q4 2104 Operating Budget Operating Budget Transfort staff is nearing implementation (April 2015) of a Dial-A-Cab service that will be available to our existing Dial-A-Ride clients. This service will provide limited taxi vouchers to our Dial-A-Ride customers, which will allow them to travel beyond our Dial-A-Ride service boundaries and hours of service. This service will be provided by a new grant received by the Federal Transit Administration to enhance service to seniors and disabled populations. Increase Transfort Vouchers Q2 2013 Q4 2014 50,000 50,000 In February 2015, application forms were distributed to all Ride Assistance Program participants and prospective participants. Transfort is in the process of confirming and approving applicants for the Program and determining quantities of free bus tickets for approved agencies. Transfort anticipates that the 2015 distribution schedule will be complete by the end of March. In the meantime, interim quantities of bus tickets have been distributed to all agencies that requested assistance. All Program participants have been eligible to purchase discount bus passes during the application process. Connect the Mason Line to the Senior Center and Other Q4 2013 Q4 2014 0 330,000 Transit Service has been provided from the Senior Center to MAX since May 2014. Bicycle Safety Q1 2014 Ongoing Operating Budget Operating Budget Represents a combination of the programming provided by FC Bikes and the Safe Routes to School program. It includes Traffic Skills 101 classes, bike talk events, public safety campaigns (light and helmet distribution), bike training for elementary and middle schoolers, and many other events and activities. Pedestrian Improvements ongoing ongoing 300,000 300,000 Budgeted through BOB and Engineering operating budgets. In 2014 this project installed more than 6,000 feet of new walkways and more than 25 new access ramps. Staff is currently planning work for the 2015 program. Council Retreat Initiatives- Not Funded I-25 Harmony Transfer Center/Bathroom NA NA 0 0 PDT staff working with CDOT to determine future uses and expansion of Harmony/I-25 PnR. CDOT Div. of Transit and Rail (DTR) to begin Regional Express bus service to Denver Q2 2015. CDOT wishes to expand the PnR by 100 spaces to the north to meet new rider demands. They will need to purchase land from City Natural Areas. $150,000 was approved in 15-16 budget to help make improvements (e.g. restrooms) to the PnR facility. T R A N S P O R T A T I O N Council Retreat Initiatives Already Funded in 2013-14 *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 24 Packet Pg. 85 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) 1 Karen Weitkunat Mayor Gerry Horak Mayor Pro Tem, District 6 Bob Overbeck District 1 Lisa Poppaw District 2 Gino Campana District 3 Wade Troxell District 4 Ross Cunniff District 5 Council Term 2013-2015 Highlights and Influence ATTACHMENT 2 Packet Pg. 86 Attachment4.2: Powerpoint presentation (3023 : End of Term Council Report) Outcome Areas 2 COMMUNITY & NEIGHBORHOOD LIVABILITY CULTURE & RECREATION ECONOMIC HEALTH ENVIRONMENTAL HEALTH SAFE COMMUNITY TRANSPORTATION HIGH PERFORMING GOVERNMENT Packet Pg. 87 Attachment4.2: Powerpoint presentation (3023 : End of Term Council Report) 3 Community & Neighborhood Livability 97% residents say this is a great place to live • Social Sustainability Gap Analysis and Strategic Plan • West Central Area Plan • Redtail Ponds Housing Packet Pg. 88 Attachment4.2: Powerpoint presentation (3023 : End of Term Council Report) 4 • Downtown Poudre River Plan • Southeast Community Park • Lincoln Center and Senior Center Renovations • Pro Cycle Challenge Culture & Recreation Packet Pg. 89 Attachment4.2: Powerpoint presentation (3023 : End of Term Council Report) 5 • Mall redevelopment • Woodward Project • MidTown in Motion Plan Economic Health Packet Pg. 90 Attachment4.2: Powerpoint presentation (3023 : End of Term Council Report) 6 • Climate Action Plan • Waste Reduction: Community Recycling • Oil and Gas • Urban Ag-Nature in the City • Expansion of Smoking Ordinances Environmental Health Packet Pg. 91 Attachment4.2: Powerpoint presentation (3023 : End of Term Council Report) 7 • Water Supply and Management- College Ave Main Replacement • Marijuana Regulations • Police Body Cameras • PFA IGA Safety Packet Pg. 92 Attachment4.2: Powerpoint presentation (3023 : End of Term Council Report) 8 • Lincoln Corridor Plan • Bike Master Plan • MAX and extended hours and routes • North College construction Transportation Packet Pg. 93 Attachment4.2: Powerpoint presentation (3023 : End of Term Council Report) 9 • Board and Commission Improvements • Strategic Plan • Broadband • New City Attorney High Performing Government Packet Pg. 94 Attachment4.2: Powerpoint presentation (3023 : End of Term Council Report) 10 • Powerhouse Addition • Resiliency Task Force • Black-Footed Ferret Release • Flood and Fire Events • Friendship City • Airport • CSU-Stadium Negotiations • Martin Marietta MOU • Timnath IGA Partnerships Packet Pg. 95 Attachment4.2: Powerpoint presentation (3023 : End of Term Council Report) Thank you 11 Packet Pg. 96 Attachment4.2: Powerpoint presentation (3023 : End of Term Council Report) organization presentation and boards and commissions presentations have been completed. Staff is working with affected parties on costs and other concerns. Trying to get on Council schedule for April or May. Planning to initiate training of inspectors and City crews beginning this summer. T R A N S P O R T A T I O N Other Key Initiatives Funded in 2013-14* *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 23 Packet Pg. 84 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) West Vine Stormwater Outfall Channel Construction COMPLETE EXCEPT FOR MONITORING Q4 2013 Q4 2014 Alt Analysis $104,000 Final Design $243,000 Total Constr Phase Final Cost $2,455,000 Construction 100 percent complete. Will monitor seeding, plantings, landscaping over the next two years through the warrantee period. S A F E Community Other Key Initiatives Funded in 2013-14* BFO- Enhancements Funded in 2013-14* *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 20 Packet Pg. 81 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) next 90 days shared with ELT Feb 11th – focus on organization development, safety team realignment, organizational relationships and safety assessment. Developing new safety data for each Service Area (SA) to be used in the Quarterly SA reviews beginning in May. Director of Safety posting ended Feb 9th, and interviews for top 4 candidates have been scheduled for early April. High Performing G O V E R N M E N T Other Key Initiatives Funded in 2013-14* *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 17 Packet Pg. 78 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) revision and update of Purchasing Policy by April 1, 2015. Initial spend analysis for 2014 green dollars indicates 24% green, 44% non-green, and 32% not coded. Of the total spend coded, green represented 35% of the dollars expended. Community Dashboard and a BFO Metrics Report Q2 2012 Q3 2013 Operating Budget Operating Budget More than 500 measures have been loaded into ClearPoint. Defined quarterly reports in November 2013. First report published December 2013. Major revisions completed in 2014 to include graphs and online access. BFO Scorecard first quarterly publication scheduled for the end of March 2015. High Performing G O V E R N M E N T BFO- Enhancements Funded in 2013-14* Other Key Initiatives Funded in 2013-14* *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 16 Packet Pg. 77 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) taking the lead on process for Ditch Company boards and the relationships with the City, and a Q2 work session is planned. A larger 2015/2016 project that involves some interdisciplinary master planning for ditches in the City has begun, but a clear timeline has not been established. Lower natural gas in new buildings and increase solar use Q1 2013 ongoing Operating Budget Operating Budget This project is ongoing and is funded by capital and grants. The new Nix Admin and Utilities Customer Service buildings are designed to have solar PV and ground source heat to reduce utility costs. Shopping Bags Q4 2013 Q2 2014 Operating Budget Operating Budget Council Work Session May 13, 2014, provided direction to bring "Merchant Regulation" ordinance where grocers charge 10 cents fee on disposable bag, retain revenue, and use a portion of revenue to provide durable bags. Modified ordinance passes on second reading on Aug. 19; all retailers must charge 5 cents for disposable bags starting April 2015. Citizen petition signatures to repeal the measure certified. Ordinance repealed by Council October 21. Construction Waste Regulations Q1 2013 Q1 2014 Operating Budget Operating Budget On track with 2012 building code process - January 2014. Now includes a recycling of demo'd materials component. Recycling (Weekly Pickup; Recycling Waste Contamination) Q4 2013 Q4 2015 Existing Budget Existing Budget Basic recycling is in existing budget. RFP scheduled for April 2015 to interview/hire consulting team to work with staff during Q2 and Q3 to review options for a Universal Recycling Ordinance and update the 1995 Pay-as-you-throw Ordinance. Anticipated schedule for Council work session to review proposals is in Q4. Environmental H E A L T H Other Key Initiatives Funded in 2013-14* Council Retreat Initiatives Already Funded in 2013-14 *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 12 Packet Pg. 73 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) W/WW PIFs will be adjusted for 2015. Water right utilization fee has been put on hold and will be moved to 2015. Environmental Services Operational Enhancements Q1 2013 Q4 2014 37,000 37,000 WRAP (Waste Reduction and Recycling Assistance Program) providing results. Smooth implementation of cardboard ordinance in 2013/2014. Healthy Homes program has completed focus groups and refined program messaging and materials. Volunteer training complete in April 2014.Exceeded home assessment goal for 2014; 82% compliance rates on recommended improvements to date. Water Allotments for all Commercial Accounts Q3 2013 Q4 2014 Operating Budget Operating Budget Staff is working on prioritizing Commercial Water Allotment Code changes relative to updates/changes to other Utility code and policies. Environmental H E A L T H Other Key Initiatives Funded in 2013-14* BFO- Enhancements Funded in 2013-14* *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 11 Packet Pg. 72 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) Packet Pg. 71 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) not funded as part of the City Manager's recommended budget. Other Key Initiatives Funded in 2013-14* Council Retreat Initiatives Funded in 2014 Revision Economic H E A L T H *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 7 Packet Pg. 68 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) Funded in 2013-14* Economic H E A L T H *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 5 Packet Pg. 66 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) 2013-14* Other Key Initiatives Funded in 2013-14* Culture and R E C R E A T I O N *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 4 Packet Pg. 65 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) Funded in 2013-14* Community and Neighborhood L I V A B I L I T Y *Initiatives funded in the original 2013‐2014 budget approved by City Council 4/17/15 1 ATTACHMENT 1 Packet Pg. 62 Attachment4.1: Council Work Plan (3023 : End of Term Council Report) 201404 201406 201408 201410 201412 Priority Read Service Orders AMFC Deployed Packet Pg. 23 x Opportunities for businesses to get on board with this topic – get publicity for this topic and attract people to the business x As redevelopment occurs, opportunity to increase access to nature, and we could be a demonstration of what’s possible x More progressive legal strategies, other tools in our conservation toolbox x Create the processes for collaborations to occur, e.g., Prospect and Timberline or residences x Incentivize residential landscaping as opposed to regulating it, shift landscape aesthetic x Encourage volunteerism through incentives x Honor and recognize competing missions – find a way to support them both x Development can often be the catalyst for environmental protection (e.g.,bring $$ to a restoration project) . Use developers and development as partners and resources for certain efforts. x More public revenue to support these efforts, e.g., fees, general fund, successful tax initiatives OPPORTUNITIES: x Partnerships with PSD and CSU, provide kids to access, ensure 10 minute walk to schools – environmental awareness/education x Opportunities for public/private partnerships in building, maintaining, etc. x Look differently at our public infrastructure to utilize spaces for natural environments, e.g., street right-of-way, serve as corridors for nature x Increase distribution of native plants across the environment, x Producing native seeds that can proliferate, native seed source in Fort Collins x Improved air and water quality with more natural systems x Encourage desirable species and to discourage undesirable species x Revisit policies to obtain alignment x As redevelopment occurs, opportunity to increase access to nature, and we could be a demonstration of what’s possible x More progressive legal strategies, other tools in our conservation toolbox x Create the processes for collaborations to occur, e.g., Prospect and Timberline or residences x Bring in the irrigation ditch system x Incentivize residential landscaping as opposed to regulating it, shift landscape aesthetic x Encourage volunteerism through incentives x Honor and recognize competing missions – find a way to support them both x Improves habitat through increased biodiversity x Improve connections between larger habitat areas x Greater access to the environment – create more chances for positive interactions, better stewardship of nature and the environment x Opportunity to improve air quality, night skies, GHG storage and lower emissions x Improve ecosystem services, such as water filtration, pollination, cooling, etc. x Biodiversity help our community better prepare for climate change. Form Completed January 2014 This form is based on research by the City of Olympia and Evergreen State College Packet Pg. 11 Attachment1.3: Triple Bottom Line Analysis (3030 : Nature in the City) LIMITATIONS x As land redevelops, how do we still accommodate nature/natural amenities? x Need to understand the bottom line impacts/breaking point of these types of efforts , e.g., not feasible to build a project and affordability is impacted x Existing policies may not be in alignment with this project’s vision x Existing ditch system structure not conducive to multi- functional use of land x Private property concerns, government involvement and how far we go with regulating this x Increased maintenance and enforcement costs, diluted efforts may arise x Increased costs to private developers may not be well received especially on in-fill or re-development sites LIMITATIONS: x Availability of land x Access to land, private access concerns x Existing policies may not be in alignment with this project’s vision x Existing ditch system structure not conducive to multi- functional use of land x People not wanting to “share” their area – limited access x Informal areas may not exist in gaps x Increased maintenance costs, diluted efforts may arise x Defining nature is difficult, which could make establishing a baseline experience difficult, e.g., how do we convey that a “poor quality area” from an ecological perspective still has value? Form Completed January 2014 This form is based on research by the City of Olympia and Evergreen State College ATTACHMENT 3 Packet Pg. 10 Attachment1.3: Triple Bottom Line Analysis (3030 : Nature in the City)