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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/23/2014 - 2015-2016 RECOMMENDED BUDGET WORKSESSION #2DATE: STAFF: September 23, 2014 Lawrence Pollack, Budget & Performance Measurement Manager Darin Atteberry, City Manager Mike Beckstead, Chief Financial Officer WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION 2015-2016 Recommended Budget - Work Session #2. EXECUTIVE SUMMARY The purpose of this item is to review the City Manager’s 2015-2016 Recommended Budget which was delivered to City Council and the City Clerk on August 28, 2014 pursuant to provisions of Article V, Section 2 of the City Charter. In September and October the City Council will have a series of work sessions to discuss the City Manager’s Recommended Budget and conduct two Public Hearings to gather input from the community as outlined in the table below. The Recommended Budget is aligned with the City’s Strategic Plan, the Council Work Plan and Community Priorities and was put together based on input from Citizens, Staff and the City’s Executive Leadership team. Through enhanced community outreach citizens have had more opportunity this year than ever before to provide input on the specific Offers (budget requests) under consideration. At the September 23, 2014 Work Session, staff will present a summary overview of three Strategic Outcomes areas:  Culture and Recreation  Safe Community  Transportation GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. What clarifying questions does City Council have on the three Outcomes being presented? 2. What follow-up items are there on Budget issues related to those three Outcomes? BACKGROUND / DISCUSSION The 2015-2016 Budget process began following the City Council Work Session on March 25, 2014 where the City’s Strategic Plan was reviewed and finalized. Since then, staff has done significant work which has led to the City Manager’s Recommended Budget. This was the sixth budget cycle where the City used a process called Budgeting for Outcomes (BFO) which included the following major steps:  City staff developed about 430 Offers (budget requests) which were submitted to one of the City’s seven key Strategic Outcomes  Significant public outreach was conducted to gather citizen feedback from a broad demographic of our community. During a 6-week period, over 20 community events or meetings were conducted at locations across the city. Additional input was obtained from online tools. All data was then shared with the BFO Teams to assist with their evaluation of Offers.  One BFO Team per Outcome was created; each one was comprised of 7 staff members and 2 citizen volunteers. The BFO teams reviewed Offers and negotiated with Sellers to improve their Offers. Ongoing September 23, 2014 Page 2 Offers were given a greater level of scrutiny than ever before due to a new Offer structure that allowed for financial comparisons between budget cycles. BFO Teams evaluated and priority ranked all Offers using a number of inputs: o Linkage to the City Strategic Plan o Performance Measures o Citizen input o Horizontal Offer Prioritization o Organizational efficiencies and improvements  The prioritized list of funding recommendations from the BFO Teams were then reviewed by the City Manager and the Budget Lead Team (BLT). The BLT deliberated using the same criteria as the BFO Teams, but they looked across all seven Outcomes to make adjustments as necessary  The City Manager finalized the Recommended Budget and submitted it to City Council on August 28, 2014 City Council Budget Meetings The City Council has a series of work sessions scheduled in September and October to discuss the proposed 2015-2016 Budget. The first two work sessions will include staff presentations regarding specific Outcomes, followed by an opportunity for questions and discussion. The final work session has been reserved for City Council discussion regarding overall priorities, policy issues and funding allocations between Outcomes. Key dates for City Council discussions and public hearings are as follows: Meeting Date Topic August 26, 2014 Work Session (completed) General Budget Overview September 9, 2014 Work Session (completed Presentations, Questions and Discussion: 1. Community & Neighborhood Livability 2. Economic Health 3. Environmental Health 4. High Performing Government September 23, 2014 - Adjourned Regular Meeting - Work Session Budget Public Hearing #1 Presentation, Questions and Discussion: 1. Culture and Recreation 2. Safe Community 3. Transportation October 7, 2014 Regular Meeting Budget Public Hearing #2 October 14, 2014 Work Session General Discussion - Final Direction October 21, 2014 City Council Meeting First Reading of Appropriations Ordinance November 18, 2014 City Council Meeting Second Reading of Appropriations Ordinance ATTACHMENTS 1. Powerpoint presentation (PDF) 1 City Manager’s 2015-2016 Recommended Budget September 23, 2014 Work Session 2 “Fort Collins provides diverse cultural and recreational amenities” 3 Culture and Recreation Highlights 4 • Recreation Facilities: • EPIC, City Park Pool, Mulberry Pool • Senior Center, Northside Aztlan Center, Club Tico, Pottery Studio • Rolland Moore Racquet Complex, Skate Park Facilities • Farm at Lee Martinez Park) • Recreation Scholarship Program • Fort Collins Museum of Discovery & Lincoln Center • Golf courses & Gardens on Spring Creek • Park and Trail Maintenance • Natural Areas Education & Community Relations, Public Improvements and Facility Operations • Art in Public Places Program Culture and Recreation – Key Purchases 5 Culture and Recreation - Key Enhancements Purchased • Poudre River Downtown Project • Southeast Community Park, Northside Skate Park Lights • EPIC Pool Bulkhead and Pool Gutter Replacement • Lincoln Center Asbestos Abatement • Digital Teleconferencing and Audio Support at Lincoln Center • Recreation Scholarship Program • Recreation Facility Improvements and Equipment Replacement • Playground Enhancements for Americans with Disabilities Act Compliances • Tree Pruning and Removal, Emerald Ash Borer Pre-Infestation • New positions: • Crew Chief for Southeast Community Park and area (1 FTE) • Assistant Manager for Gardens on Spring Creek (1 FTE) • Culture & Recreation IT Systems Specialist (.5 FTE) 6 Culture and Recreation – Services Not Purchased • Shelter at Inspiration Playground • Trees Along Paved Recreation Trails • Museum Marketing and Client Services Support • Streetmosphere • Lincoln Center Education/Outreach Program 7 Questions? 8 “Fort Collins provides a safe place to live, work, learn, and play” 9 Safe Community Highlights 10 Safe Community– Key Purchases • Police Patrol, Investigations, Communications, Administration and Overall Operations • Poudre Fire Authority Services and Programs • Stormwater Utility Operations and Capital Projects • Natural Areas Ranger Program • Office of Emergency Management • Municipal Court Services 11 Safe Community– Key Enhancements Purchased • Police Training Facility Design • Patrol Laptop Replacement • Special Project Consulting for Utilities Water Plant • Arthur Ditch Master Plan and Alternative Analysis • Upgrades to City and Utilities Emergency Operations Centers • Bicycle and Pedestrian Safety Town • New Positions: • Police Services Daytime Enforcement Resources & Supervisor (3 FTE) • Police Liquor and Marijuana Regulation Unit Officers (2 FTE) • Utilities Water Resources Engineer (1 FTE) • Utilities Special Project Manager for Water/Wastewater (.5 FTE) 12 Safe Community– Services Not Purchased • Hiring Officer for Police Training Unit (1 FTE) • Police Records Data Entry Clerks (1.5 FTE) • Police Property and Evidence Technician (1 FTE) • Electric Systems Operator (1 FTE) • Additional Office of Emergency Management Personnel 13 Questions? 14 “Fort Collins provides safe and reliable multi- modal travel to, from, and throughout the city” 15 Transportation Highlights 16 Transportation – Key Purchases • Street Maintenance, Snow Plowing and Street Sweeping • Street & Traffic Operations • Transit operations / Dial-a-Ride / Flex Regional Service • Engineering and Capital Improvement Management • Bridge Replacements and Maintenance Program • Bicycling Program – Bikes & Bike Library • Railroad Crossing Replacement Program • Capital Repair and Replacement – Transit & Streets • Safe Routes to School 17 Transportation – Key Enhancements Purchased • Mulberry Bridge Urban Design & Landscaping Improvements • City Bridge Program • Linden Street Enhancements (Walnut to Jefferson) Final Design • Vine & Lemay Intersection Design • Streets Capital Equipment Purchases • Streets Crushing and Recycling Facility • College Avenue Curb, Gutter and Sidewalk Improvements • Pedestrian Sidewalk & ADA Compliance (BOB) • Arterial Intersection improvements (BOB) 18 Transportation – Key Enhancements Purchased (cont’d) • New CSU Funded Transit Routes • Transit WiFi Access & Increased Support Services • Transit Capital Repair and Replacement • Harmony Park and Ride Regional Match • Railroad Switching Operations Study • Safe Ride Home Program • Pro Cycling Challenge (2015 only) • New Positions: • Traffic Signal Technician (1 FTE) • Infrastructure Asset Manager (1 FTE) 19 Transportation – Services Not Purchased • Transit Sunday Service • Increased Frequencies & Evening Service for Select Transit Routes • FC Bike Share Coordinator and Expanded Self-Checkout Bike Share System (1 FTE) • Assistant Traffic Engineer (1 FTE) • Streets Supervisor Position • Alley Maintenance 20 Questions?