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HomeMy WebLinkAboutCOUNCIL - COMPLETE AGENDA - 05/19/2015 - COMPLETE AGENDACity of Fort Collins Page 1 Wade Troxell, Mayor City Council Chambers Gerry Horak, District 6, Mayor Pro Tem City Hall West Bob Overbeck, District 1 300 LaPorte Avenue Ray Martinez, District 2 Fort Collins, Colorado Gino Campana, District 3 Kristin Stephens, District 4 Cablecast on City Cable Channel 14 Ross Cunniff, District 5 on the Comcast cable system Carrie Daggett Darin Atteberry Wanda Nelson City Attorney City Manager City Clerk The City of Fort Collins will make reasonable accommodations for access to City services, programs, and activities and will make special communication arrangements for persons with disabilities. Please call 221-6515 (TDD 224- 6001) for assistance. Regular Meeting May 19, 2015 Proclamations and Presentations 5:30 p.m.  Proclamation Declaring May as Mental Health Month.  Proclamation Declaring May as Lions Club 95th Anniversary Celebration  Proclamation Declaring May 19 as Stanley Sepulbeda Day Regular Meeting 6:00 p.m.  PLEDGE OF ALLEGIANCE  CALL MEETING TO ORDER  ROLL CALL  AGENDA REVIEW: CITY MANAGER  City Manager Review of Agenda. City of Fort Collins Page 2  Consent Calendar Review This Review provides an opportunity for Council and citizens to pull items from the Consent Calendar. Anyone may request an item on this calendar be “pulled” off the Consent Calendar and considered separately. o Council-pulled Consent Calendar items will be considered before Discussion Items. o Citizen-pulled Consent Calendar items will be considered after Discussion Items.  CITIZEN PARTICIPATION Individuals may comment regarding items scheduled on the Consent Calendar and items not specifically scheduled on the agenda. Comments regarding land use projects for which a development application has been filed should be submitted in the development review process** and not to the Council.  Those who wish to speak are asked to sign in at the table in the lobby (for recordkeeping purposes).  All speakers will be asked by the presiding officer to identify themselves by raising their hand, and then will be asked to move to one of the two lines of speakers (or to a seat nearby, for those who are not able to stand while waiting).  The presiding officer will determine and announce the length of time allowed for each speaker.  Each speaker will be asked to state his or her name and general address for the record, and to keep comments brief. Any written comments or materials intended for the Council should be provided to the City Clerk.  A timer will buzz once and the timer light will turn yellow to indicate that 30 seconds of speaking time remain, and will buzz again and turn red when a speaker’s time to speak has ended. [**For questions about the development review process or the status of any particular development, citizens should consult the Development Review Center page on the City’s website at fcgov.com/developmentreview, or contact the Development Review Center at 221-6750.]  CITIZEN PARTICIPATION FOLLOW-UP Consent Calendar The Consent Calendar is intended to allow the City Council to spend its time and energy on the important items on a lengthy agenda. Staff recommends approval of the Consent Calendar. Anyone may request an item on this calendar to be "pulled" off the Consent Calendar and considered separately. Agenda items pulled from the Consent Calendar will be considered separately under Pulled Consent Items. Items remaining on the Consent Calendar will be approved by City Council with one vote. The Consent Calendar consists of: ● Ordinances on First Reading that are routine; ● Ordinances on Second Reading that are routine; ● Those of no perceived controversy; ● Routine administrative actions. City of Fort Collins Page 3 1. Second Reading of Ordinance No. 054, 2015, Appropriating Unanticipated Grant Revenue in the General Fund and Authorizing the Transfer of Appropriated Amounts Between Accounts and Projects for the Multi-Jurisdictional Northern Colorado Drug Task Force. Fort Collins Police Services applied to the Office of National Drug Control Policy and the Department of Justice on behalf of the Northern Colorado Drug Task Force (NCDTF) for federal grant monies to help fund the investigation of illegal narcotics activities in Larimer County. These grant awards will be used to offset joint task force operations. In addition, because of the significant decrease in federal funds available for drug enforcement, the drug task force is transferring $256,160 from its forfeiture reserve account to its 2015 operating budget to cover unfunded expenses. The majority of the forfeiture reserve account is made up of assets seized from people engaged in illegal drug activities. 2. Second Reading of Ordinance No. 055, 2015, Vacating Right-of-Way as Dedicated on a Plat of Registry Ridge Fourth Filing. The Ordinance, unanimously adopted on First Reading on May 5, 2015, vacates Cabot Court, Nimitz Drive, Hornet Drive, Kitty Hawk Court and Enterprise Drive right-of-way that is no longer necessary or desirable to retain for street purposes. The property is proposed to be replatted as Registry Ridge Seventh Filing, which was approved through an Administrative Hearing on March 5, 2015. 3. Second Reading of Ordinance No. 056, 2015, Vacating Portions of the Rights-of-Way as Dedicated on the Plat of Riverside Park. The Ordinance adopted unanimously on First Reading on May 5, 2015, vacates portions of College Avenue right-of-way at the southwest corner of North College Avenue and Pinion Street. 4. First Reading of Ordinance No. 059, 2015, Appropriating Unanticipated Revenue for the Senior Center Expansion Project and Transferring Appropriations to the Cultural Services and Facilities Fund for Art in Public Places Program. The purpose of this item is to appropriate an additional $50,000 to the Senior Center Expansion Project. These additional funds were raised by the Senior Center Expansion Committee to be used towards completing the new community gardens at the west end of the new parking lot for fencing, planter beds, etc. and also pay for additional furnishings inside the building, e.g. a piano, upgrading old light fixtures, benches, portable stage, coffee cart, etc. 5. First Reading of Ordinance No. 060, 2015, Appropriating Prior Year Reserves and Unanticipated Revenues in the Natural Areas Fund for the Purpose of Providing Natural Areas Programming Not Included in the 2015 Adopted City Budget. The purpose of this item is to approve an Ordinance appropriating $8,300,000 in prior year reserves and unanticipated revenues in the Natural Areas Fund. Of the total, $6,110,000 will be used for land conservation. With over $7M of land and water acquisitions under negotiation, there is a reasonable likelihood that most of these funds will be spent in 2015. Prior to 2004, the Natural Areas Department (NAD) projects were funded through the Capital Projects Fund and therefore funds did not lapse from year to year. During 2004, in order to comply with the Governmental Accounting Standards Board, Natural Areas appropriations and funding sources were all moved into the Natural Areas Fund, a lapsing fund. Therefore, unspent funds in prior annual budgets need to be appropriated into the following year’s budget before they can be spent. The purpose of the previously appropriated funds under this Ordinance remains the same: land conservation, construction of public improvements, restoration of wildlife habitat and other NAD programs to benefit the citizens of Fort Collins. City of Fort Collins Page 4 In addition to prior year reserves and unspent 2014 appropriations, the Natural Areas Department received unanticipated revenues in 2014; these funds are being appropriated for the purpose of providing Natural Areas programming not included in the 2015 adopted City Budget. 6. First Reading of Ordinance No. 061, 2015, Authorizing the Replacement of a Notice of Interim Trail Use and the Conveyance or Vacation of the City’s Rights in a Portion of Property Known as the Rails-to-Trails Property. The purpose of this item is to obtain authorization from City Council to terminate an existing Notice of Trail Use for a portion of Rails to Trails property located east of Taft Hill Road and north of Lincoln Middle School that the City does not have any current or future use for and vacate or convey the City’s remaining interests in the property. The City will request a replacement Notice of Interim Trail Use for the remaining Rails to Trails property. In 1988, the City filed with the Interstate Commerce Commission expressing its willingness to assume responsibility for a portion of railroad property that Burlington Northern Railroad Company (“Railroad”) planned to abandon and requested a Notice of Interim Trail Use (“NITU”) to postpone the abandonment and allow the City to use the property, known as the “Rails-to-Trails” property, for trail purposes. After the NITU was issued, the City then entered into an Offer to Purchase and Interim Trail Use Agreement with the Railroad in 1989 subject to the right of the railroad to reactivate its line in the future. The Railroad deeded its interest in the Rails-to-Trails property in 1990. Staff has determined that a portion of the Rails-to-Trails property located east of Taft Hill Road and north of Lincoln Middle School is not needed for any current or future trail use or recreation uses and would prefer to be released from maintenance obligations of the property. This Ordinance would authorize staff to take the steps necessary to terminate the NITU and ask the Surface Transportation Board to replace it with a new NITU covering much less of the property, and vacate or convey any remaining interests the City may have across the section of the property that is no longer needed. 7. Resolution 2015-055 Adopting Amendments to the Financial Management Policies by Combining and Revising General Policies, Fund Policies and Capital Improvement Fund Policies. The purpose of this item is to update the General Financial Policy and combine with 2 other policies: Fund Policies and Capital Improvement Policies. In August 2014 the Council Finance Committee (CFC) approved combining these policies into one general financial policy. In November 2014 the CFC reviewed the draft of these 3 policies and approved bringing the combined policy to the City Council for consideration. Many sections of these policies are redundant with other financial policies, City Code and Intergovernmental Agreements (IGAs). There are also many sections with no policy elements. Lastly some sections are not financial in nature or should be moved to another financial policy. As such, this action is primarily a housekeeping update. All approved financial policies will be available on fcgov.com by August 31. 8. Public Hearing and Resolution 2015-056 Approving the Programs and Projects That Will Receive Funds From the Federal Community Development Block Grant Program (CDBG), the Home Investment Partnerships Program (HOME), and the City's Affordable Housing Fund (AHF) and Human Services Program (HSP). The purpose of this item is to approve the funding of the 2015 spring cycle of the Competitive Process. 9. Resolution 2015-052 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund Grant Disbursements. The purpose of this item is to adopt the recommendations of the Cultural Resources Board to disburse Fort Fund grants to community events from the Cultural Development and Programming and Tourism Programming Accounts. City of Fort Collins Page 5 10. Resolution 2015-053 Authorizing an Intergovernmental Agreement with Colorado State University Regarding Biological Inventory and Data Analysis through the Colorado Natural Heritage Program The purpose of this item is to approve by resolution an agreement for technical assistance from the Colorado Natural Heritage Program (CNHP) at Colorado State University to complete tasks related to biological survey, data analysis, rare species/communities conservation planning and ecological monitoring with such information to be applied toward updating the Natural Areas Department 2015 work plan. 11. Resolution 2015-054 Nominating and Endorsing Mayor Wade Troxell as a Candidate for Election to the Executive Board of the Colorado Municipal League. The purpose of this item is to formally endorse the nomination of Mayor Wade Troxell as a candidate to the Executive Board of the Colorado Municipal League. Mayor Troxell, during his earlier terms as a City Councilmember, served for five years on the Colorado Municipal League Policy Committee. END CONSENT • CONSENT CALENDAR FOLLOW-UP This is an opportunity for Councilmembers to comment on items adopted or approved on the Consent Calendar. • STAFF REPORTS A. Downtown Plan Project Update. B. Senior Center LEED Gold Certification. • COUNCILMEMBER REPORTS • CONSIDERATION OF COUNCIL-PULLED CONSENT ITEMS City of Fort Collins Page 6 Discussion Items The method of debate for discussion items is as follows: ● Mayor introduces the item number, and subject; asks if formal presentation will be made by staff ● Staff presentation (optional) ● Mayor requests citizen comment on the item (three minute limit for each citizen) ● Council questions of staff on the item ● Council motion on the item ● Council discussion ● Final Council comments ● Council vote on the item Note: Time limits for individual agenda items may be revised, at the discretion of the Mayor, to ensure all citizens have an opportunity to speak. Please sign in at the table in the back of the room. The timer will buzz when there are 30 seconds left and the light will turn yellow. It will buzz again at the end of the speaker’s time. 12. Second Reading of Ordinance No. 053, 2015, Extending the Terms of a Non-Exclusive Franchise by the City of Fort Collins to Comcast of California/Colorado LLC and its Successors and Assigns for the Right to Make Reasonable Use Of, and Erect, Construct, Operate and Maintain Through, the Public Rights-of-Way, Easements and Other Public Property Any Equipment Necessary and Appurtenant to the Operation and Maintenance of a Cable System and the Provision of Cable Services to Citizens W ithin the City. (staff: Dan Coldiron; no staff presentation; 15 minute discussion) This Ordinance, unanimously adopted on First Reading on April 21, 2015, extends the current Cable Franchise Agreement between the City of Fort Collins and Comcast of California/Colorado, LLC (Comcast) for a period of 47 days to July 31, 2015. The current, extended agreement expires June 14, 2015. City staff and Comcast representatives have reached mutual agreement on the final elements of the new agreement. The additional 47 days will allow for more time for public input prior to the consideration of the new agreement by Council. The proposed extension will maintain the terms and conditions of the existing Franchise for the duration of the extension. 13. Second Reading of Ordinance No. 058, 2015, Appropriation of Funds to Reimburse Woodward, Inc. For Development Fees, Capital Improvement Expansion Fees and Use Tax. (staff: Mike Beckstead; no staff presentation; 30 minute discussion) This Ordinance, adopted on First Reading on May 5, 2015, by a vote of 5-2 (Nays: Overbeck, Cunniff), Appropriates $2,107,261 of prior year reserves for a rebate to Woodward for fees and use tax as approved by City Council on April 2, 2013 (Ordinance No. 055, 2013). Ordinance No. 055, 2013 approved an agreement between the City, Downtown Development Authority (DDA), and Woodward, Inc. The agreement provides Business Investment Assistance for the relocation of Woodward’s headquarters as well as an expansion of its manufacturing and office facilities to a new location at the corner of Lincoln Avenue and Lemay Avenue. The project will retain or create between 1,400 and 1,700 primary jobs in the City. The City’s assistance includes a rebate of Use Tax, Development Fees, and Capital Improvement Expansion Fees. This Ordinance also appropriates all the rebates from the General Fund’s prior year reserves, except for the rebate of Capital Improvement Expansion Fees, which would be appropriated from the prior year reserves in the Capital Expansion and Street Oversizing funds for the rebated Capital Improvement Expansion Fees. Sections 2 and 3 of the Ordinance have been amended between First and Second Reading to expressly state that the monies appropriated from the affected Capital Improvement Expansion Fee funds are being done so with the intent to supersede any provision to the contrary in City Code Chapter 7.5, which Chapter governs how such fees are to be spent. City of Fort Collins Page 7 • CONSIDERATION OF CITIZEN-PULLED CONSENT ITEMS • OTHER BUSINESS • ADJOURNMENT Every Council meeting will end no later than 10:30 p.m., except that: (1) any item of business commenced before 10:30 p.m. may be concluded before the meeting is adjourned and (2) the City Council may, by majority vote, extend a meeting until no later than 12:00 a.m. for the purpose of considering additional items of business. Any matter which has been commenced and is still pending at the conclusion of the Council meeting, and all matters scheduled for consideration at the meeting which have not yet been considered by the Council, will be continued to the next regular Council meeting and will be placed first on the discussion agenda for such meeting. PROCLAMATION WHEREAS, mental health is essential to everyone’s overall physical health and emotional well-being, but one in every four families is affected by a mental illness in a given year; and WHEREAS, Larimer County suffered the loss of 83 of our residents to suicide in 2014 – representing a 25% over 2013 – and only 28% of those who died by suicide were receiving mental health treatment; and WHEREAS, prevention is an effective way to reduce the burden of mental health conditions; and WHEREAS, comprehensive, community-based services that respond to individuals with mental health needs and their families are cost-effective and beneficial to consumers and to our community and with early and effective treatment, those individuals with mental health conditions can recover and lead full, productive lives; and WHEREAS, beginning in 2014, all Larimer County residents, regardless of ability to pay, have access to 24/7 Crisis Services for mental health and addiction crises through the Colorado Crisis Services system; and WHEREAS, Touchstone Health Partners observes nationally recognized Mental Health Month every May to raise awareness about mental health and addictive disorders and the importance of mental wellness. NOW, THEREFORE, I, Wade Troxell, Mayor of the City of Fort Collins, do hereby proclaim May 2015 as MENTAL HEALTH MONTH and we also call upon all to recommit our community to increasing awareness and understanding of mental health, and the need for appropriate and accessible services for all citizens. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the City of Fort Collins this 19th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _________________________________ City Clerk Packet Pg. 8 PROCLAMATION WHEREAS, the International Association of Lions Clubs was founded in 1917 by Chicago-area businessman Melvin Jones; and WHEREAS, in 1925, Helen Keller challenged Lions to become “knights of the blind in the crusade against darkness”; and WHEREAS, the mission of the Fort Collins Lions Club is to help the visually and hearing impaired, to support efforts to teach youth how to make good decisions about their lives, to encourage community service, without personal financial reward; and WHEREAS, activities of the Fort Collins Lions Club include providing glasses and hearing aids to individuals with limited financial means; providing vision screening to pre-school children; collecting and recycling used eyeglasses for transport to countries in Asia, Africa, and Latin America; serving as the Site Coordinator and a Sponsor for the 9Health Fair in Fort Collins; donating children’s books to local elementary schools and large print books to the Fort Collins Library; providing pancake breakfasts in support of several local charitable activities; supporting the Ensight Skills Center; supporting the Rocky Mountain Lions Eye Bank; supporting the Colorado Lions Camp for handicapped children; and WHEREAS, the Fort Collins Lions Club, chartered on May 8, 1920, has provided vision and hearing services to the Fort Collins community for ninety five years. NOW, THEREFORE, I, Wade Troxell, Mayor of the City of Fort Collins, do hereby proclaim the month of May 2015 as FORT COLLINS LIONS CLUB 95 th ANNIVERSARY CELEBRATION in Fort Collins and to recognize the contributions of citizenship and service that the Fort Collins Lions Club brings to this community. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the City of Fort Collins this 19th day of May, A.D. 2015. ______________________________ Mayor ATTEST: __________________________ City Clerk Packet Pg. 9 PROCLAMATION WHEREAS, Stanley Lucero Sepulbeda was born in Denver, Colorado on May 7, 1920; and WHEREAS, Stanley is a veteran of World War II, having been enlisted in the United States Army from 1942 to 1945; and WHEREAS, as a result of his service, Stanley received the Good Conduct Medal, the American Campaign Medal, the European/African-Middle Eastern Campaign Medal, the Honorable Service Lapel Button, the WWII Driver and Mechanic Badge, and the WWII Victory Medal; and WHEREAS, Stanley served on Colorado State University’s Human Relations Commission and was the first Hispanic member of the Commission; and WHEREAS, Stanley was hired by Colorado State University in 1966 and was employed there for 20 years, and is a dedicated member of the Fort Collins community, engaging himself to create an environment of equality by having a voice through civic service that represented the Fort Collins Hispanic community; and WHEREAS, Fort Collins is honored to have Stanley Lucero Sepulbeda as a member of the community. NOW, THEREFORE, I, Wade Troxell, Mayor of the City of Fort Collins, do hereby declare May 19, 2015 as STANLEY LUCERO SEPULBEDA DAY in recognition of Stanley’s 95th birthday on May 7, his service to our country, and his accomplishments in life. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the City of Fort Collins this 19th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _________________________________ City Clerk Packet Pg. 10 Agenda Item 1 Item # 1 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF David Pearson, Police Lieutenant SUBJECT Second Reading of Ordinance No. 054, 2015, Appropriating Unanticipated Grant Revenue in the General Fund and Authorizing the Transfer of Appropriated Amounts Between Accounts and Projects for the Multi- Jurisdictional Northern Colorado Drug Task Force. EXECUTIVE SUMMARY Fort Collins Police Services applied to the Office of National Drug Control Policy and the Department of Justice on behalf of the Northern Colorado Drug Task Force (NCDTF) for federal grant monies to help fund the investigation of illegal narcotics activities in Larimer County. These grant awards will be used to offset joint task force operations. In addition, because of the significant decrease in federal funds available for drug enforcement, the drug task force is transferring $256,160 from its forfeiture reserve account to its 2015 operating budget to cover unfunded expenses. The majority of the forfeiture reserve account is made up of assets seized from people engaged in illegal drug activities. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. BACKGROUND / DISCUSSION This Ordinance, unanimously adopted on First Reading on May 5, 2015, appropriates $80,273 and $58,642 in new federal grant money and authorizes the transfer of $256,160 from the forfeiture reserve account for unfunded operating expenses in 2015. ATTACHMENTS 1. First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (PDF) 2. Ordinance No. 054, 2015 (PDF) Packet Pg. 11 Agenda Item 8 Item # 8 Page 1 AGENDA ITEM SUMMARY May 5, 2015 City Council STAFF David Pearson, Police Lieutenant SUBJECT First Reading of Ordinance No. 054, 2015, Appropriating Unanticipated Grant Revenue in the General Fund and Authorizing the Transfer of Appropriated Amounts Between Accounts and Projects for the Multi- Jurisdictional Northern Colorado Drug Task Force. EXECUTIVE SUMMARY Fort Collins Police Services applied to the Office of National Drug Control Policy and the Department of Justice on behalf of the Northern Colorado Drug Task Force (NCDTF) for federal grant monies to help fund the investigation of illegal narcotics activities in Larimer County. These grant awards will be used to offset joint task force operations. In addition, because of the significant decrease in federal funds available for drug enforcement, the drug task force is transferring $256,160 from its forfeiture reserve account to its 2015 operating budget to cover unfunded expenses. The majority of the forfeiture reserve account is made up of assets seized from people engaged in illegal drug activities. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION This appropriation is not a request to identify new dollars for the 2015 Police Services budget. This action is taken every year when federal awards are granted and the NCDTF budget is set. This action will appropriate $80,273 and $58,642 in new federal grant money and will authorize the transfer of $256,160 from the forfeiture reserve account for unfunded operating expenses in 2015. The NCDTF currently includes Fort Collins Police Services, the Loveland Police Department, and Colorado Adult Parole. CITY FINANCIAL IMPACTS The City has received two grant awards for the operation of the NCDTF. These grants will be used for task force operating expenses. • Office of National Drug Control Policy (2015-HIDTA) in the amount of $80,273. • Edward Byrne Memorial Justice Assistance Grant (2014-2015 JAG) in the amount of $58,642. In addition, $256,160 will be transferred from the NCDTF forfeiture reserve account to the City of Fort Collins General Fund to establish the 2015 annual operating budget for expenses that are not grant funded. There is no financial impact to the City of Fort Collins as there are no matching funds required. ATTACHMENT 1 Packet Pg. 12 Attachment: First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (3162 : SR 054 - Northern Colorado Drug Task Force - 1 - ORDINANCE NO. 054, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE IN THE GENERAL FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATED AMOUNTS BETWEEN ACCOUNTS AND PROJECTS FOR THE MULTI-JURISDICTIONAL NORTHERN COLORADO DRUG TASK FORCE WHEREAS, the Office of National Drug Control Policy and Department of Justice has awarded Fort Collins Police Services (“FCPS”) two grant awards of federal money in the amount of $138,915; and WHEREAS, no matching funds are required for the grant funds and that the City and FCPS shall administer the grant for the Task Force; and WHEREAS, there is $256,160 in prior forfeiture reserve funds in the restricted Northern Colorado Drug Task Force (the “Task Force”) Reserve in the General Fund; and WHEREAS, the grants and prior reserve funds will be used by the Task Force to help fund the investigation of illegal narcotics activities and the 2015 annual operating budget of the Task Force; and WHEREAS, the Task Force consists of representatives from FCPS, Loveland Police Department, and Colorado Adult Parole; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, the City staff has determined that the appropriation of the grant funds as described herein will not cause the total amount appropriated in the General Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during the fiscal year; and WHEREAS, it is the desire of the City Council to appropriate unanticipated revenue and prior reserves in the Task Force Reserve for transfer to the General Fund for appropriation therein for FCPS for the Task Force. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Packet Pg. 13 Attachment: Ordinance No. 054, 2015 (3162 : SR 054 - Northern Colorado Drug Task Force Appropriations) - 2 - Section 1. That there is hereby appropriated from unanticipated grant revenue in the General Fund the sum of ONE HUNDRED THIRTY EIGHT THOUSAND NINE HUNDRED FIFTEEN DOLLARS ($138,915) for expenditure, upon receipt, in the General Fund for Police Services for the Northern Colorado Drug Task Force. Section 2. That there is hereby appropriated from prior year reserves in the Northern Colorado Drug Task Force Reserve the sum of TWO HUNDRED FIFTY SIX THOUSAND ONE HUNDRED SIXTY DOLLARS ($256,160) for transfer to the General Fund and appropriated therein, for Police Services for the Northern Colorado Drug Task Force. Introduced, considered favorably on first reading, and ordered published this 5th day of May, A.D. 2015, and to be presented for final passage on the 19th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 19th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 14 Attachment: Ordinance No. 054, 2015 (3162 : SR 054 - Northern Colorado Drug Task Force Appropriations) Agenda Item 2 Item # 2 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Marc Ragasa, Civil Engineer SUBJECT Second Reading of Ordinance No. 055, 2015, Vacating Right-of-Way as Dedicated on a Plat of Registry Ridge Fourth Filing. EXECUTIVE SUMMARY The Ordinance, unanimously adopted on First Reading on May 5, 2015, vacates Cabot Court, Nimitz Drive, Hornet Drive, Kitty Hawk Court and Enterprise Drive right-of-way that is no longer necessary or desirable to retain for street purposes. The property is proposed to be replatted as Registry Ridge Seventh Filing, which was approved through an Administrative Hearing on March 5, 2015. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (PDF) 2. Ordinance No. 055, 2015 (PDF) Packet Pg. 15 Agenda Item 9 Item # 9 Page 1 AGENDA ITEM SUMMARY May 5, 2015 City Council STAFF Marc Ragasa, Civil Engineer SUBJECT First Reading of Ordinance No. 055, 2015, Vacating Right-of-Way as Dedicated on a Plat of Registry Ridge Fourth Filing. EXECUTIVE SUMMARY The purpose of this item is to vacate Cabot Court, Nimitz Drive, Hornet Drive, Kitty Hawk Court and Enterprise Drive right-of-way that is no longer necessary or desirable to retain for street purposes. The property is proposed to be replatted as Registry Ridge Seventh Filing, which was approved through an Administrative Hearing on March 5, 2015. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION In April 2002, a plat was filled as part of the Registry Ridge Fourth Filing, which included Cabot Court, Hornet Drive, Kitty Hawk Court and Nimitz Drive and Enterprise Drive south of Bon Homme Richard Drive. Public improvements for Registry Ridge Fourth Filing were not completed and the project has expired. A proposed subdivision, Registry Ridge Seventh Filing, intends to replat portions of Registry Ridge Fourth Filing and was approved through administrative hearing on March 5, 2015. The applicant has requested this vacation because they wish to change the roadway alignment to utilize a different housing product than what was approved with the Registry Ridge Fourth Filing. Vacating public right-of-way is governed by City Code Section 23-115, which provides for an application and review process prior to submission to the City Council for formal consideration. The process includes notification and review of the request by potentially affected utility agencies, City staff, emergency service providers, and affected property owners adjacent to the proposed right-of-way vacation. This review process was followed in conjunction with the review of the Registry Ridge Seventh Filing Development Plan. CITY FINANCIAL IMPACTS There are no financial impacts to the vacation of this portion of right of way. PUBLIC OUTREACH A memorandum requesting input was sent to the utility providers, potentially impacted City departments and adjacent property owners. The other adjacent property owners and the person requesting the vacation are one in the same and thus no letters were sent to adjacent property owners. Packet Pg. 16 Attachment: First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (3165 : SR 055 - Registry Ridge Fourth Filing ROW Vacation) Agenda Item 9 Item # 9 Page 2 ATTACHMENTS 1. Vicinty map (PDF) Packet Pg. 17 Attachment: First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (3165 : SR 055 - Registry Ridge Fourth Filing ROW Vacation) - 1 - ORDINANCE NO. 055, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS VACATING RIGHT-OF-WAY AS DEDICATED ON A PLAT OF REGISTRY RIDGE FOURTH FILING WHEREAS, the plat of Registry Ridge Fourth Filing included dedication to the public of right-of-way for Cabot Court, Nimitz Drive, Hornet Drive, Kitty Hawk Court and Enterprise Drive; and WHEREAS, the public infrastructure improvements for Registry Ridge Fourth Filing were not timely completed and the Fourth Filing has now expired; and WHEREAS, BQ LLC, the developer of the approved Registry Ridge Seventh Filing, which is a replat of portions of the Registry Ridge Fourth Filing, has requested this vacation because the Registry Ridge Seventh Filing road alignment is different than what was included in the Registry Ridge Fourth Filing; and WHEREAS, said portion of right-of-way is no longer necessary or desirable to retain for street purposes; and WHEREAS, pertinent City agencies and private utility companies have been contacted and reported no objection to the proposed vacation; and WHEREAS, the right of the residents of the City of Fort Collins will not be prejudiced or injured by the vacation of said street right-of-way. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the street rights-of-way for Cabot Court, Nimitz Drive, Hornet Drive, Kitty Hawk Court and Enterprise Drive, more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference, are hereby vacated, abated and abolished, provided however, that: 1) this vacation shall not take effect until this Ordinance is recorded with the Larimer County Clerk and Recorder; and 2) this Ordinance shall be recorded concurrently with the subdivision plat for the development known as “Registry Ridge Filing Seventh Filing”; and 3) if this Ordinance is not recorded by May 19, 2018, then this Ordinance shall become null and void and of no force and effect. Packet Pg. 18 Attachment: Ordinance No. 055, 2015 (3165 : SR 055 - Registry Ridge Fourth Filing ROW Vacation) - 2 - Introduced, considered favorably on first reading, and ordered published this 5th day of May, A.D. 2015, and to be presented for final passage on the 19th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 19th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 19 Attachment: Ordinance No. 055, 2015 (3165 : SR 055 - Registry Ridge Fourth Filing ROW Vacation) Packet Pg. 20 Attachment: Ordinance No. 055, 2015 (3165 : SR 055 - Registry Ridge Fourth Filing ROW Vacation) Packet Pg. 21 Attachment: Ordinance No. 055, 2015 (3165 : SR 055 - Registry Ridge Fourth Filing ROW Vacation) Packet Pg. 22 Attachment: Ordinance No. 055, 2015 (3165 : SR 055 - Registry Ridge Fourth Filing ROW Vacation) Packet Pg. 23 Attachment: Ordinance No. 055, 2015 (3165 : SR 055 - Registry Ridge Fourth Filing ROW Vacation) Packet Pg. 24 Attachment: Ordinance No. 055, 2015 (3165 : SR 055 - Registry Ridge Fourth Filing ROW Vacation) Agenda Item 3 Item # 3 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Marc Ragasa, Civil Engineer SUBJECT Second Reading of Ordinance No. 056, 2015, Vacating Portions of the Rights-of-Way as Dedicated on the Plat of Riverside Park. EXECUTIVE SUMMARY The Ordinance adopted unanimously on First Reading on May 5, 2015, vacates portions of College Avenue right-of-way at the southwest corner of North College Avenue and Pinion Street. STAFF RECOMMENDATION Staff recommends the adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (PDF) 2. Ordinance No. 056, 2015 (PDF) Packet Pg. 25 Agenda Item 10 Item # 10 Page 1 AGENDA ITEM SUMMARY May 5, 2015 City Council STAFF Marc Ragasa, Civil Engineer SUBJECT First Reading of Ordinance No. 056, 2015, Vacating Portions of the Rights-of-Way as Dedicated on the Plat of Riverside Park. EXECUTIVE SUMMARY The purpose of this item is to vacate portions of College Avenue right-of-way at the southwest corner of North College Avenue and Pinion Street. STAFF RECOMMENDATION Staff recommends the adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION In 1892, the Riverside Park plat, located east of North College Avenue, North of East Vine Drive and South of Hickory Street, was platted for residential lots within Larimer County. This plat allowed for 90 feet of right-of- way (ROW) from the centerline of the roadway along North College Avenue. Over time, Larimer County began vacating portions of ROW either by a series of properties or whole blocks along North College Avenue within the Riverside Park plat. Since the County chose not to vacate all the parcels along North College Avenue in one vacation and the properties that were vacated were random, the property at 935 North College Avenue was mistakenly left as originally platted. This excess right-of-way has been treated as private property from the time that the other surrounding properties were vacated by the County. In 2011, the City began to acquire ROW to construct improvements along North College Avenue between the Poudre River and Conifer Street (North College Improvements).The project team discovered that the existing ROW from the centerline of the roadway at 935 North College Avenue was 90 feet, while the neighboring properties had a ROW distance of 40 feet from the roadway centerline. The North College Improvements required an ultimate ROW width of 110 feet, or 55 feet on each side of the centerline to accommodate these improvements. The team determined that there was an excess of 35 feet of right-of-way at this location. The City Manager would like to vacate this portion of right-of-way since there are no future City ROW needs. The recently constructed improvements meet the long term goals for North College Avenue, according to the City’s Master Street Plan. The City also looked at the long term needs for Pinion Street and determined that the existing ROW is adequate for any future improvements. In order to accommodate future utility needs, the City will retain a 15-foot utility and slope easement behind the new right-of-way line. CITY FINANCIAL IMPACTS There are no financial impacts to the vacation of this portion of right-of-way. ATTACHMENT 1 Packet Pg. 26 Attachment: First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (3166 : SR 056 - Riverside Park Vacation) Agenda Item 10 Item # 10 Page 2 PUBLIC OUTREACH A memorandum requesting input was sent to the utility providers, potentially impacted City departments and the property owner. There was no oppositions to the vacation. ATTACHMENTS 1. Vicinity map (PDF) Packet Pg. 27 Attachment: First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (3166 : SR 056 - Riverside Park Vacation) - 1 - ORDINANCE NO. 056, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS VACATING PORTIONS OF THE RIGHTS-OF-WAY AS DEDICATED ON THE PLAT OF RIVERSIDE PARK WHEREAS, the plat of Riverside Park included dedication to the public of right-of-way for College Avenue; and WHEREAS, the City Manager has requested the vacation of this right-of-way; and WHEREAS, said portion of right-of-way is no longer necessary or desirable to retain for street purposes; and WHEREAS, pertinent City agencies and private utility companies have been contacted and reported no objection to the proposed vacation, provided that a utility easement be reserved unto the City; and WHEREAS, the right of the residents of the City will not be prejudiced or injured by the vacation of said street right-of-way. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the College Avenue right-of-way, more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference, is hereby vacated, abated and abolished, reserving a perpetual public utility and slope easement unto the City, more particularly described on Exhibit “A” provided however, that this vacation shall not take effect until this Ordinance is recorded with the Larimer County Clerk and Recorder. Introduced, considered favorably on first reading, and ordered published this 5th day of May, A.D. 2015, and to be presented for final passage on the 19th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 28 Attachment: Ordinance No. 056, 2015 (3166 : SR 056 - Riverside Park Vacation) - 2 - Passed and adopted on final reading on the 19th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 29 Attachment: Ordinance No. 056, 2015 (3166 : SR 056 - Riverside Park Vacation) &9)*#*5" Packet Pg. 30 Attachment: Ordinance No. 056, 2015 (3166 : SR 056 - Riverside Park Vacation) Packet Pg. 31 Attachment: Ordinance No. 056, 2015 (3166 : SR 056 - Riverside Park Vacation) Agenda Item 4 Item # 4 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Brian Hergott, Facilities Project Manager Ken Mannon, Operations Services Director Bob Adams, Recreation Director SUBJECT First Reading of Ordinance No. 059, 2015, Appropriating Unanticipated Revenue for the Senior Center Expansion Project and Transferring Appropriations to the Cultural Services and Facilities Fund for Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to appropriate an additional $50,000 to the Senior Center Expansion Project. These additional funds were raised by the Senior Center Expansion Committee to be used towards completing the new community gardens at the west end of the new parking lot for fencing, planter beds, etc. and also pay for additional furnishings inside the building, e.g. a piano, upgrading old light fixtures, benches, portable stage, coffee cart, etc. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The Senior Center Expansion Committee was formed in 2007 as a 501(c)3 organization to raise funds for the Senior Center Expansion. The Committee has raised and previously turned over $560,000 which has been appropriated and used for the expansion project, pursuant to Ordinance Nos. 002 and 082, 2014, including 1% reservations for the APP artwork portion of the project, as required by Section 23-304(a) of the City Code. CITY FINANCIAL IMPACTS These funds will be put toward the cost of completing the community garden and some interior improvements and upgrades, helping this facility meet the needs of the users and making it last for many more years. BOARD / COMMISSION RECOMMENDATION The Senior Center Expansion Committee discussed this donation at the April 15, 2015 meeting and recommended adoption of the Ordinance appropriating the subject funds. ATTACHMENTS 1. Expansion Committe Letter on Donation, April 20, 2015 (PDF) 2. Senior Center 501 C Donation Letter, April 22, 2015 (PDF) Packet Pg. 32 Packet Pg. 33 Attachment: Expansion Committe Letter on Donation, April 20, 2015 (3106 : Senior Center Appropriation) Date: April 22, 2015 To: Darin Atteberry, City Manager TH: Marty Heffernan, Director of Community Services From: Bob Adams, Recreation Director Re: Fort Collins Senior Center Building on Basics Expansion Committee - 501C3 The City of Fort Collins Administrative Policies state that the City Manager shall determine acceptance of donations or endowments valued at $5,000 or more. The following information is provided for your consideration: A. Donor’s name: Fort Collins Senior Center Building on Basics Expansion Committee B. Description: amount of $50,000. C. Proposed use: funds to go towards the cost of adding the community garden and other miscellaneous equipment purchases such as; piano, ceiling fans, light fixture, benches, stage, coffee cart and etc. D. The Recreation Department recommends acceptance of this donation. Thank you for your consideration, Attachments: ATTACHMENT 2 Packet Pg. 34 Attachment: Senior Center 501 C Donation Letter, April 22, 2015 (3106 : Senior Center Appropriation) RECEIPT FOR CASH DONATION City of Fort Collins F.E.I.N 84-6000587 Donor: Fort Collins Senior Center Expansion Committee (501c3) Address: PO Box 1217 City, State, Zip: Fort Collins, CO 80522 Thank you for your cash contribution of $10,000 in support of the City of Fort Collins Senior Center Expansion Capital Project. Pursuant to Administrative Policy 4.8, the City hereby gratefully accepts this generous contribution as a donation to be used in furtherance of the City’s public purpose in providing services and programs to the citizens of Fort Collins. No goods or services were provided by the City in exchange for your donation. Accepted/Received by: Date: Signature, Title &Department NOTE: This acceptance is not an assessment of the donation’s deductibility under federal or state tax laws nor is it an assessment of the fair market value of the donation. Donor should consult with his/her own tax advisor regarding IRS requirements and how this donation may affect, or be affected by, his/her particular tax situation. Packet Pg. 35 Attachment: Senior Center 501 C Donation Letter, April 22, 2015 (3106 : Senior Center Appropriation) - 1 - ORDINANCE NO. 059, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE FOR THE SENIOR CENTER EXPANSION PROJECT AND TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the City has recently received $50,000 from the Senior Center Expansion Committee for the Senior Center Expansion Project; and WHEREAS, the Senior Center Expansion Project is one of the projects approved by voters in 2005 for the Building on Basics Capital Program; and WHEREAS, the Senior Center Expansion Project focuses on increasing fitness and wellness facilities, activities, and programs for the active adult population in Fort Collins; and WHEREAS, prior appropriation of funds for the project, including reservation of one percent of such appropriations for the APP artwork as part of the project, occurred pursuant to Ordinance Nos. 002 and 082, 2014; and WHEREAS, upon appropriation of these funds to the Capital Projects Fund, these additional funds will be used towards completing the new community gardens at the west end of the new parking lot for fencing, planter beds, etc. and also to pay for additional furnishings inside the building such as a piano, upgrading old light fixtures, benches, a portable stage, and a coffee cart; and WHEREAS, the Senior Center Expansion Project appropriations for construction are greater than $250,000 before this $50,000 appropriation is added, as such, Section 23-304 of the City Code requires one percent of these appropriations ($500) to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program, with $390 reserved for the APP artwork project and $110 reserved for the maintenance of the artwork and operations of the APP program; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the above-referenced appropriation of funds will not cause the total amount appropriated in the Capital Projects Fund to exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and Packet Pg. 36 - 2 - WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund to another fund, provided that the purpose for which the transferred funds are to be expended remains unchanged. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from unanticipated revenue in the Capital Projects Fund the sum of FIFTY THOUSAND DOLLARS ($50,000) for the Senior Center Expansion - Building on Basics Capital Project. Section 2. That the unexpended appropriated amount of THREE HUNDRED NINETY DOLLARS ($390) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund - Art in Public Places Project and appropriated therein for the Art Project associated with the Senior Center Expansion pursuant to City Code Section 23-304(a). Section 3. That the unexpended appropriated amount of ONE HUNDRED TEN DOLLARS ($110) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations pursuant to City Code Section 23-304(a). Introduced, considered favorably on first reading, and ordered published this 19th day of May, A.D. 2015, and to be presented for final passage on the 2nd day of June, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 2nd day of June, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 37 Agenda Item 5 Item # 5 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Mark Sears, Natural Areas Program Manager John Stokes, Natural Resources Director SUBJECT First Reading of Ordinance No. 060, 2015, Appropriating Prior Year Reserves and Unanticipated Revenues in the Natural Areas Fund for the Purpose of Providing Natural Areas Programming Not Included in the 2015 Adopted City Budget. EXECUTIVE SUMMARY The purpose of this item is to approve an Ordinance appropriating $8,300,000 in prior year reserves and unanticipated revenues in the Natural Areas Fund. Of the total, $6,110,000 will be used for land conservation. With over $7M of land and water acquisitions under negotiation, there is a reasonable likelihood that most of these funds will be spent in 2015. Prior to 2004, the Natural Areas Department (NAD) projects were funded through the Capital Projects Fund and therefore funds did not lapse from year to year. During 2004, in order to comply with the Governmental Accounting Standards Board, Natural Areas appropriations and funding sources were all moved into the Natural Areas Fund, a lapsing fund. Therefore, unspent funds in prior annual budgets need to be appropriated into the following year’s budget before they can be spent. The purpose of the previously appropriated funds under this Ordinance remains the same: land conservation, construction of public improvements, restoration of wildlife habitat and other NAD programs to benefit the citizens of Fort Collins. In addition to prior year reserves and unspent 2014 appropriations, the Natural Areas Department received unanticipated revenues in 2014; these funds are being appropriated for the purpose of providing Natural Areas programming not included in the 2015 adopted City Budget. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The funds for the Natural Areas Department come from the following designated sources of revenue, including: the City - Open Space Yes! ¼ Cent sales tax; the Larimer County - Help Preserve Open Space ¼ cent sales tax; and, miscellaneous anticipated and unanticipated revenues. All of these funds are restricted to the purposes of the Natural Areas Department, including unanticipated revenues which consist generally of income from sales tax revenues, easements, leases or grants. The prior year reserve funds being appropriated are more specifically described as follows: $5,781,753 Unspent 2014 Budgeted Funds - re-appropriated for same purpose $2,518,247 Unanticipated Revenues & Unspent Funds $8,300,000 Prior Year 2014 Reserves Packet Pg. 38 Agenda Item 5 Item # 5 Page 2 The anticipated use of these funds is as follows: • Land Conservation - $6,110,120 ($5,165,973 unspent 2014 appropriations and $944,147 in prior year reserves) will fund land conservation efforts per the Land Conservation and Stewardship Master Plan. • Rangers - $9,300 (in prior year reserves) will fund the purchase of AED’s to be placed in all 7 Ranger vehicles. • Education - $10,800 (in prior year reserves) will fund maintenance of the NatureTracker web-based registration and volunteer coordination software. • Resource Management - $1,658,180 ($401,180 in unspent 2014 funds and $1,257,000 in prior year reserves) will fund: the completion of the restoration of the Shields Pit, POE Pit and Rigden Reservoir along the Poudre River; fund the creation of new wetlands; and, fund a portion of the Kingfisher Natural Areas restoration along the Poudre River. • Public Improvements - $338,100 ($184,600 in unspent 2014 funds and $153,500 in prior year reserves) will fund: the completion of public improvement projects that are underway including $154,600 in matching funds for the Great Outdoor Colorado grant to construct a trail around the new reservoir at Arapaho Bend and $30,000 for ADA access improvements to the north parking lot at Riverbend Ponds; and, $153,500 in new construction or repairs to complete trail, bridge, kiosk and trail head improvements at Riverbend Ponds, Arapaho Bend, McMurry, Gateway and several natural areas along the Poudre River. • Facility Operations - $98,500 (prior year reserves) will fund: additional solar panels on the equipment shop at Nix Farm to decrease energy use; improvements to the ranger house at Bobcat to decrease energy use; improvements to the little farm house at Nix Farm to provide critical indoor storage; improvements to the field office at Soapstone; and, to add a photo voltaic solar system to the shop at Soapstone to provide electricity for power tool use. • Land Management - $55,000 ($30,000 in unspent 2014 funds and $25,000 in prior year reserves) will fund: fencing projects; the application for historic designation of historic structures at Soapstone Prairie; and, stock water improvements at Soapstone Prairie. • Department Management - $20,000 (in prior year reserves) will provide the matching funds needed to purchase an all-electric vehicle “a Leaf” and the charging station; which will help reduce the Natural Areas carbon footprint. Natural Areas received a $10,000 City Innovation Fund Grant towards this purchase. CITY FINANCIAL IMPACTS The Appropriation Ordinances increases 2015 appropriations in the City’s Natural Areas Fund by $8,300,000. The requested appropriation of $8,300,000 in the Natural Areas Fund represents 2014 appropriations that were unspent and unencumbered at year-end 2014 and unanticipated revenues. These funds are restricted to the purposes of the Natural Areas Department. BOARD / COMMISSION RECOMMENDATION The Land Conservation and Stewardship Board will review the Appropriation Ordinance at its regular meeting on May 13. Its recommendation to Council will be provided in Council's read before packet on May 19. PUBLIC OUTREACH Natural Areas Funds will be spent in alignment with its Natural Areas Master Plan, which was extensively reviewed by the Public prior to its adoption in 2014. Packet Pg. 39 - 1 - ORDINANCE NO. 060, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE NATURAL AREAS FUND FOR THE PURPOSE OF PROVIDING NATURAL AREAS PROGRAMMING NOT INCLUDED IN THE 2015 ADOPTED CITY BUDGET WHEREAS, the City is committed to preserving natural areas and providing educational, interpretive and appropriate recreational opportunities to the public; and WHEREAS, Natural Areas programming implements open land conservation priorities identified in the City’s Comprehensive Plan by purchasing conservation easement interests in key natural areas, community separators, or other open lands; providing stewardship for lands purchased; and developing trails and interpretive features for public use; and WHEREAS, the Natural Areas Department is funded primarily through the collection of City Open Space - Yes sales and use tax revenue, as well as revenues from the Larimer County Help Preserve Open Space sales and use tax, investment earnings, and other miscellaneous revenues deposited in the Natural Areas Fund; and WHEREAS, Article V, Section 11 of the City Charter requires all appropriations unexpended or unencumbered at the end of the fiscal year lapse to the applicable general or special revenue fund, except appropriations for capital projects and federal or state grants do not lapse until completion of the capital project or expiration of the respective grant; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, City Staff recommends appropriating from prior year reserves in the Natural Areas Fund $8,300,000, comprised of $5,781,753 in unspent and unencumbered appropriations from 2014 and $2,518,247 in unanticipated revenue and prior year reserves, to be used for acquisition, construction, enhancement and maintenance of trail systems, wildlife habitat and other natural areas to benefit the citizens of the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated for expenditure from prior year reserves in the Natural Areas Fund the sum of EIGHT MILLION THREE HUNDRED THOUSAND DOLLARS ($8,300,000) to be used for acquisition, construction, enhancement and maintenance of trail systems, wildlife habitat and other natural areas to benefit the citizens of the City. Packet Pg. 40 - 2 - Introduced, considered favorably on first reading, and ordered published this 19th day of May, A.D. 2015, and to be presented for final passage on the 2nd day of June, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 2nd day of June, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 41 Agenda Item 6 Item # 6 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Lindsay Kuntz, Real Estate Specialist SUBJECT First Reading of Ordinance No. 061, 2015, Authorizing the Replacement of a Notice of Interim Trail Use and the Conveyance or Vacation of the City’s Rights in a Portion of Property Known as the Rails-to-Trails Property. EXECUTIVE SUMMARY The purpose of this item is to obtain authorization from City Council to terminate an existing Notice of Trail Use for a portion of Rails to Trails property located east of Taft Hill Road and north of Lincoln Middle School that the City does not have any current or future use for and vacate or convey the City’s remaining interests in the property. The City will request a replacement Notice of Interim Trail Use for the remaining Rails to Trails property. In 1988, the City filed with the Interstate Commerce Commission expressing its willingness to assume responsibility for a portion of railroad property that Burlington Northern Railroad Company (“Railroad”) planned to abandon and requested a Notice of Interim Trail Use (“NITU”) to postpone the abandonment and allow the City to use the property, known as the “Rails-to-Trails” property, for trail purposes. After the NITU was issued, the City then entered into an Offer to Purchase and Interim Trail Use Agreement with the Railroad in 1989 subject to the right of the railroad to reactivate its line in the future. The Railroad deeded its interest in the Rails-to-Trails property in 1990. Staff has determined that a portion of the Rails-to-Trails property located east of Taft Hill Road and north of Lincoln Middle School is not needed for any current or future trail use or recreation uses and would prefer to be released from maintenance obligations of the property. This Ordinance would authorize staff to take the steps necessary to terminate the NITU and ask the Surface Transportation Board to replace it with a new NITU covering much less of the property, and vacate or convey any remaining interests the City may have across the section of the property that is no longer needed. STAFF RECOMMENDATION Staff Recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION In 1988, the Railroad applied to the Interstate Commerce Commission (“ICC”), now the Surface Transportation Board (“STB”), to permanently abandon a railroad strip that is currently known as the “Rails-to-Trails” property. The City also filed with the ICC in 1988 expressing interest in assuming responsibility of the railroad property so that it could be used for trail purposes under the National Trails System Act. The ICC issued a Notice of Interim Trail Use or Abandonment and stated that the railroad strip would be fully abandoned unless an interim Trail Use / Railbanking agreement was entered into per the National Trails Systems Act. The Railroad and the City subsequently entered into an Offer to Purchase and Interim Trail Use / Railbanking Agreement in 1989 which postponed the Railroad’s abandonment of the railroad strip. The Agreement said the Railroad would convey the Rails-to-Trails property to the City for $30,873, but provided for the Railroad to retain the right to reactivate rail service on the line in the future and for the City to hold title for interim conservation and recreation use, which use cannot impair the Railroad’s retained right. The Agreement also granted the Railroad a first right of refusal to repurchase the railroad strip. Packet Pg. 42 Agenda Item 6 Item # 6 Page 2 In 1990, the Railroad quit claimed the property to the City, but the quitclaim deed did not recite all the restrictions and reservations from the Interim Trail Use / Railbanking Agreement. In 1991 the City and Platte River Power Authority wanted to find out who owned the reversionary rights under the Railroad's right of way in order to negotiate with those owners for the purchase of additional rights necessary to use the Rails-to-Trails property for utility purposes. In resolving the question of ownership, the District Court for Larimer County reviewed the transaction between the City and the Railroad and ruled that the City’s interest in the property was only an easement for recreational purposes, and that the Railroad still owned railroad right of way interest in the property, subject to a right of reverter in the adjacent property owners, if the railroad strip was ever fully abandoned. The City has since used sections of this property for trail connection purposes. Recently, City staff received a request from a property owner that is burdened by the railroad right of way to provide information as to the City’s future plans for the Rails-to-Trails property. Upon review, it was determined by staff that a section of the Rails-to-Trails property just east of Taft Hill Road is not needed for any current or future planned trail use or recreational purposes. After discussing this with the property owner, the owner requested the City consider abandoning the portion of property that was in excess of the City’s needs. City Parks staff are amenable to this request since they would prefer to be released of any maintenance obligations for property that is no longer contemplated for trail purposes as outlined in the Agreement. In order to replace the NITU and vacate the City’s interest in this section of the Rails-to-Trails property, staff proposes to complete the following steps:  Offer to convey the City’s rights in portions of the Rails-to-Trails Property back to the Railroad, pursuant to its right of first refusal, and complete such conveyance if the Railroad exercises that right;  Notify the STB of the City’s desire to terminate its use and ask that the NITU be vacated on a particular date and replaced with a new NITU for the portions of the Rails-to-Trails Property the City wishes to retain;  If the Railroad does not exercise its right of first refusal, vacate any remaining rights in the Rails-to- Trails Property that the City may have received by virtue of the 1990 deed from the Railroad but no longer needs; and  If any of the adjacent property owners request it, execute quitclaim deeds to such adjacent property owners further disclaiming any right the City may have in their properties as a result of the deed from the Railroad. CITY FINANCIAL IMPACTS The property owner that requested the abandonment will be responsible for compensating Real Estate Services a processing fee of $1,500 for the necessary staff time to process the replacement NITU, easement vacation, and quitclaim deed. ATTACHMENTS 1. Location Map Rails to Trails Vacation of Trail Use (PDF) 2. Aerial Detail Rails to Trails (PDF) 3. Recreational Trail Master Plan Map (PDF) Packet Pg. 43 S h i e N l o d r s t h LINCOLN SCHOOL MIDDLE PROPERTY Arthu r Dit c h WEST POUDRE TRAIL WEST POUDRE TRAIL W VINE DR N TAFT HILL RD ELM ST AZTEC DR LANCER DR HARRIS DR HANNA ST LYONS ST STERLING LN N FREY AVE N BRYAN AVE MADERA CT ELM ST ± Rails-to-Trails Location - Vacation Map of Trail Use Location of Trail Use to be Vacated Existing Trails Packet Pg. 44 Attachment: Location Map Rails to Trails Vacation of Trail Use (3155 : Rails to Trails Vacation) ATTACHMENT 2 Attachment: Aerial Detail Rails to Trails (3155 : Rails to Trails Vacation) il il il il il il il il il il il il il ( ( ( ( hk hk hk ( Lind Richards Lake Maple Hill Trailhead Iron Horse Lake Canal Airport Eastridge Huidekoper Sidehill Elementary School Interstate Fossil Lake Northeast Community Park Southeast Community Park East Community Park Spring Canyon Community Park Blevins Park City Park Nine Golf Course Library Park Old Fort Collins Heritage Park Water's Way Park Indian Hills Park Alta Vista Park Overland Park Rolland Moore - 1 - ORDINANCE NO. 061, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE REPLACEMENT OF A NOTICE OF INTERIM TRAIL USE AND THE CONVEYANCE OR VACATION OF THE CITY’S RIGHTS IN A PORTION OF PROPERTY KNOWN AS THE RAILS-TO-TRAILS PROPERTY WHEREAS, in December 1988 the Burlington Northern Railroad Company (“Railroad”) filed with the federal Interstate Commerce Commission (“Commission”) a notice of intent to abandon a four-mile section of its rail line right-of-way between milepost 75.00 and milepost 79.00 northwest of Fort Collins (the “Railroad Property”); and WHEREAS, also in December 1988 the City filed with the Commission a statement expressing its willingness to assume responsibility for the Railroad Property so that it could be used for trail purposes under the National Trails System Act, 16 U.S.C. Sec. 1247(d) (the “Trails Act”), and requesting issuance of a Notice of Interim Trail Use or Abandonment (NITU); and WHEREAS, in January 1989 the Commission issued the NITU, which gave the City and Railroad 180 days to enter into an interim trail use/railbanking agreement; and WHEREAS, the NITU noted that the interim trail use/rail banking agreement would be subject to the future restoration of rail service, and that if the City ever intended to terminate its trail use, it must send the Commission a copy of the NITU and a request that it be vacated on a specified date; and WHEREAS, in July 1989 the City and Railroad entered into an Offer to Purchase and Interim Trail Use/Railbanking Agreement (“Agreement”), which stated that the Railroad was going to quitclaim to the City all of its right, title and interest to a portion of Railroad Property between milepost 75 and milepost 77.83 (the “Rails-to-Trails Property”) in exchange for a payment of $30,873; and WHEREAS, the Agreement stated that it and any subsequent conveyance or agreement should be interpreted to conform to the Trails Act; and WHEREAS, under the Trails Act, any interim trail use/railbanking agreements are subject to the right of a railroad to reactivate its line in the future; and WHEREAS, in 1990 the Railroad quitclaimed its interest in the Rails-to-Trails Property to the City, reserving mineral rights, a communications easement and a right of first refusal; and WHEREAS, In 1991 the City and Platte River Power Authority filed a case in Larimer District Court (Case No. 91CV474-3) asking the court to determine who were the lawful fee simple record owners of the possibility of reverter in the Railroad Property, so the City and Platte River would know with whom to negotiate to acquire additional rights in the property for utility projects; and Packet Pg. 47 - 2 - WHEREAS, the court did determine the underlying fee owners for the length of the Railroad Property and also held that, under the Trails Act, the Railroad retained ownership of the railroad right-of-way and the City’s interest was only an easement for trail purposes; and WHEREAS, the City did not develop a trail on the Rails-to-Trails Property, opting instead the build the Poudre Trail closer to the river; and WHEREAS, in 1995 the Commission was abolished and its remaining functions were transferred to the federal Surface Transportation Board (the “STB”); and WHEREAS, a property owner whose land is burdened by the railroad right-of-way and the City’s rights in the Rails-to-Trails Property has asked the City to abandon its rights in the Rails-to-Trails Property; and WHEREAS, City Parks staff would prefer to be released from management obligations for property that is not being used and will likely not be used by the City; and WHEREAS, the portion of the Rails-to-Trails Property that staff would like to vacate is described on Exhibit A, attached and incorporated herein by this reference (the “Vacation Property”); and WHEREAS, in order to replace the NITU and vacate the Vacation Property, staff proposes to complete the following steps:  Offer to convey the City’s rights in the Vacation Property back to the Railroad, pursuant to its right of first refusal, and complete such conveyance if the Railroad exercises that right;  Notify the STB of the City’s desire to terminate its use and ask that the NITU be vacated on a particular date and replaced with a new NITU for the portions of the Rails-to-Trails Property the City wishes to retain;  If the Railroad does not exercise its right of first refusal, vacate any remaining rights in the Vacation Property that the City may have received by virtue of the 1990 deed from the Railroad; and  If any of the adjacent property owners request it, execute quitclaim deeds to such adjacent property owners further disclaiming any right the City may have in their properties as a result of the deed from the Railroad; and WHEREAS, the property owner who requested the vacation has agreed to pay a processing fee of $1500 to cover staff's time working on the request; and WHEREAS, Section 23-111(a) of the City Code authorizes the City Council to sell, convey or otherwise dispose of any and all interests in real property owned in the name of the City, provided that the City Council first finds, by ordinance, that such sale or other disposition is in the best interests of the City. Packet Pg. 48 - 3 - NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby finds that the conveyance or vacation of the City’s interest in portions of the Rails-to-Trails property as described herein is in the best interests of the City. Section 2. That the Mayor is hereby authorized to execute such documents as are necessary to convey the Vacation Property to the Railroad or to vacate the City’s rights in the Vacation Property, and to quitclaim any remaining interest the City may have in such property to adjacent property owners if requested. Section 3. That the City Manager is hereby authorized to execute such documents as are necessary to ask the Surface Transportation Board to vacate the existing NITU and replace it with a revised NITU. Section 4. That all conveyances and vacations pursuant to Sections 2 and 3 above shall be on terms and conditions consistent with this Ordinance, together with such additional terms and conditions as the City Manager, in consultation with the City Attorney, determines are necessary or appropriate to protect the interests of the City, including, but not limited to, any necessary changes to the legal description of the Vacation Property, as long as such changes do not materially increase the size or change the character of the property interest to be conveyed. Introduced, considered favorably on first reading, and ordered published this 19th day of May, A.D. 2015, and to be presented for final passage on the 2nd day of June, A.D. 2015. __________________________________ Mayor ATTEST: _____________________________ City Clerk Passed and adopted on final reading on this 2nd day of June, A.D. 2015. __________________________________ Mayor ATTEST: _____________________________ City Clerk Packet Pg. 49 &YIJCJU" 1BHFPG Packet Pg. 50 Attachment: Exhibit A (3156 : Rails to Trails Vacation Ordinance) &YIJCJU" 1BHFPG Packet Pg. 51 Attachment: Exhibit A (3156 : Rails to Trails Vacation Ordinance) Agenda Item 7 Item # 7 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF John Voss, Controller/Assistant Financial Officer Mike Beckstead, Chief Financial Officer SUBJECT Resolution 2015-055 Adopting Amendments to the Financial Management Policies by Combining and Revising General Policies, Fund Policies and Capital Improvement Fund Policies. EXECUTIVE SUMMARY The purpose of this item is to update the General Financial Policy and combine with 2 other policies: Fund Policies and Capital Improvement Policies. In August 2014 the Council Finance Committee (CFC) approved combining these policies into one general financial policy. In November 2014 the CFC reviewed the draft of these 3 policies and approved bringing the combined policy to the City Council for consideration. Many sections of these policies are redundant with other financial policies, City Code and Intergovernmental Agreements (IGAs). There are also many sections with no policy elements. Lastly some sections are not financial in nature or should be moved to another financial policy. As such, this action is primarily a housekeeping update. All approved financial policies will be available on fcgov.com by August 31. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION With the exception of the investment policy and minimum fund balance policy, the financial policies have not received a thorough update in many years. Beginning in 2013, staff has been working with the Council Finance Committee to systematically go through every policy. We are nearing the end of that process. After this round of policies all that will remain is the Economic Health Policy. All approved financial policies will be available on fcgov.com by August 31. Before proceeding with the systematic review, staff and the CFC reaffirmed the values of financial policies as follows: • Provide quality control in decision making • Strengthen City during times of financial difficulty • Promote strategic thinking • Higher bond ratings and lower interest costs • Provide for contingencies • Help curtail spending • Help avoid tax increases CFC also agreed that staff should adhere to the following principals for effective policies: • Explicit - in writing • Current - reviewed on regular basis Packet Pg. 52 Agenda Item 7 Item # 7 Page 2 • Literal - plain language, quantify measures • Centrally Available - on City intranet • Brevity - include only policy components that are relevant to high level decision making • Comprehensive - balance concise with all relevant topics This round of policy review is looking at 3 policies at one time. Staff recommends combining them into one General Financial Policy. This was tentatively agreed to by the CFC in August 2014. Current Proposed 3.0 General Policies 4.0 Fund Policies 3.0 General Financial Policies 6.0 Capital Improvement Funds Summary of Changes. 3.1 Administrative Charges. This section is relatively current with todays practice. Removed Information Technology costs from the formula because they became an Internal Service Fund in 2008. Clarified language where appropriate. 3.2 Payment in Lieu of Taxes (PILOT). Deleted this section because this is covered in City Code. 3.3 Lease-Purchase. Deleted this section because the topic is covered in Debt Policy 7.0. No real policy elements. 3.4 Human Resource Management and Productivity. Deleted this section. The compensation portion is not current and the topic really belongs in HR Policies. The performance goals and measures section is weak on policy and topic really belongs in HR policies. 3.5 Medical Insurance and Retirement Plan. Changed reference number to 3.2. The medical insurance section a. basically states the program will be partially self-funded with stop- loss insurance for high valued claims. A lot of non-policy language. Staff recommends that Finance and HR work together in 2015 to analysis whether the self-insurance program is the most cost effective. In the retirement program section b. the social security items were removed because they are mandated by federal government. Reduced the language in the defined benefit plans (pension). Updated tables and contribution rates. 3.6 Facility Maintenance and Repairs. This section is deleted because it is primarily informational and not really financial in nature. 3.7 Poudre Fire Authority - Revenue Allocation Formula. This section is deleted because it is redundant with Intergovernmental Agreement that is approved City Council. 3.8 Rebate Programs. This section is deleted because it is redundant with City Code, outdated and mostly informational. 3.8 continued, Fund Organization. The reference number was changed to 3.3. Updated definitions of fund Groups and fund Types. Updated the list of City Funds. 3.8 continued, General Fund. Deleted this section. These policies were discontinued in 2007. 3.8 continued, Enterprise Funds. Deleted nearly all of the sections. Rate and fee portions were moved to section 3.4. Deleted pledged revenue because these standards are outlined in bond documents. Deleted the Packet Pg. 53 Agenda Item 7 Item # 7 Page 3 Art in Public Places (APP) sections because the program is controlled by the City Code. Deleted the sections on Flow of Funds because they primarily addressed reserves and fund balance that are covered under Council Finance Policy 5.0. 3.9 Internal Service Funds. Renamed this section to 3.4 Cost Recovery and Fee Setting. Refocused this section and deleted the portions that were about fund structure. Moved the Cultural Services fee discussion to this section from section 3.10. Relocated Recreation Fee policy discussion from 3.10 to this section. 3.10 Special Revenue and Debt Service Funds. Moved the Cultural Services fee discussion to section 3.9. Relocated Recreation Fee policy discussion to section 3.9. 3.11 Capital Improvement Funds. Renamed this section to 3.5 Capital Improvement Program. Deleted section on Citizen Participation as it included no policy elements. Combined old 3.12 with the new section 3.5. Added language that all Service and Departments shall develop Master Plans for capital replacement and expansion. Added language that every 2 years City staff will compile a 10 year Capital Improvement Plan. Clarified and updated certain language. 3.13 Capital Improvement Program. This section was deleted because it had no policy elements and was purely informational. BOARD / COMMISSION RECOMMENDATION The Council Finance Committee reviewed proposed changes August 18 and November 17, 2014. Changes were generally supported and direction was given for staff to bring policies to City Council for approval. ATTACHMENTS 1. General Policy Proposed May 2015 (PDF) Packet Pg. 54 Financial Management Policy 3 PROPOSED CLEAN VERSION General Financial Policies Issue Date: January 17, 2006 Version: 2 Issued by: City Council Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 1 3.1 Administrative Charges Certain General Fund Expenses for departments rendering services to other departments in other funds and shall be are equitably apportioned to those other funds. For Enterprise, Internal, and Special Revenue Funds, direct charges are made to the funds receiving services when they are rendered. Certain departments within the General Fund departments that provide services to all funds and do not have a direct billing mechanism. For these General Fund departments shall have their, a costs allocatedion using the formula outlined in this section has been developed to apportion costs to other funds, and provide offsetting revenue in to the General Fund. A. General Fund Departmental Costs to be Allocated Certain General Fund Ddepartmental costs to be allocated include City Council, City Manager, City Clerk, City Attorney, Human Resources, and Finance, and Information Technology (IT). Any services in these departments which are funded by user fees or dedicated revenues are excluded from the allocation. The amount of costs to be allocated is the current adopted budget for each of the departments listed above less user fees and dedicated revenue. With a multi-year Objective: To outline the method and principles for allocation Administrative Charges; establishing the parameters for the Medical and Retirement Program;, Fund Organization; Cost Recovery and Fee Setting; and Capital Improvement Program. Applicability: Funds—This policy applies to all City funds. It does not apply to URA, DDA, PFA and Library. Authorized by: City Council Resolution 2006-006. Comment [JV1]: No longer in General Fund. Packet Pg. 55 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 2 budget, the charge to each fund is increased by a determined percentage for the second future year and then adjusted to the actual calculation with the next multi-year budget. B. How Costs Are Allocated The Human Resources costs are allocated on a prorated basis to funds based on the total number of budgeted full-time-equivalent positions in each fund. The administrative costs for IT are allocated to funds based on the total number of budgeted full-time-equivalent positions in each fund. All other General Fund administrative costs are allocated on a prorated basis to the funds based upon adjusted expenditure budgets for the current year. Adjustments are made to recognize the lower amount of administrative services required for Capital, Debt Service, and Purchased Power payments. Capital project budgets are reduced by two-thirds and averaged over three years. Debt Service budgets are reduced by three- fourths and the entire Purchased Power budget is deducted from the Light & Power budget. C. All Funds Receive Allocations but Not All Funds Are Charged While Administrative Charges are allocated among all City funds, only specified funds are charged. Charges are not made to a fund if it is not self-supporting, it is an Governmental Internal Service fund, or if the funds role is merely to facilitate proper accounting procedures. For example, the Sales and Use Tax fund and Debt Service fund receive amounts which are then transferred to other funds. Charging these funds would lead to double charging many transactions and would not correspond to the level of service provided by the departments in the General Fund. D. Review During each budget process, the Administrative Charge calculation will be reviewed the Budget Office. Minor Further refinements in the allocation formulas will beare made as needed. Significant changes will be brought to the City Council for approval to assure that the equitable apportionment meets requirements of the Code/Charter is met. 3.2 Payment In Lieu of Taxes (PILOT) In accordance with the City Charter regarding municipality rates and finances, the water, wastewater, and electric utilities "pay into the General Fund in lieu of taxes on account of the city-owned utilities such amount as may be established by the Council by ordinance". The established PILOT rate is based on the amount of taxes that would be Comment [JV2]: IT is now an Internal Service Fund that and is no longer in the General Fund Comment [JV3]: Set by Code Ordinance. Redundant to also have in policy and extra work to keep them in sync Packet Pg. 56 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 3 levied if the utility were privately owned. The PILOT rate, as established by Council is 6% for the Water and Wastewater Funds and for the Light and Power Fund. This rate is applied to the operating revenues per year for each fund. 3.3 Lease-Purchase The City of Fort Collins uses lease-purchase financing for the provision of new and replacement equipment, vehicles and rolling stock in order to ensure the timely replacement of equipment and vehicles. This method may also be used to acquire real property. Members of management staff have developed an equipment needs schedule for rolling stock which encompasses the demands of operating departments. This schedule is used to project equipment needs for each budget term. The City leases the asset in installments according to a fixed payment schedule. Each installment includes principal and interest and the City builds equity and assumes risk in the asset over the term of the lease. The annual installments are appropriated by the Council each year. Advantages of lease-purchase financing over the traditional cash method of financing are: • Decreasing the impact of inflation on the purchase of new and replacement equipment. • Resolving the problem of a capital replacement needs backlog. • Conserving operating reserves. • Reducing the initial impact of the cost to user departments by enabling acquisition costs to be spread over the useful life of the equipment. • Safeguarding the opportunity to use cash assets to earn higher interest than the interest cost of lease-purchasing. It should be noted that the City is able to discontinue the equipment leases at its discretion so that future City Councils will have the option to continue or discontinue the policy of lease-purchasing City equipment. According to State of Colorado House Bill 90-1164, local governments are required to identify as part of their budgets: 1) the total expenditures during the ensuing fiscal year for all lease purchase agreements involving real and personal property; and 2) the total maximum payment liability under all lease purchase agreements over the entire term of the agreements, including all optional renewal terms. The State does not include lease purchase in the legal definition of debt, however rating agencies include lease purchase financing in calculating the City's long-term financial Comment [JV4]: Incorporate policy elements into Debt Policy 7.0. There are few policy elements, mostly definitions and explanations. Packet Pg. 57 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 4 obligations and overall debt burden. 3.4 Human Resource Management and Productivity The City of Fort Collins' goal as an employer is to attract and retain quality employees in recognition of their essential contribution in providing services to the citizens of Fort Collins. As a provider of services in the community, the experience, commitment and talent of our employees is critical to the quality and value of City services. The City has two financial policies which address the human resource component of its cost of providing services: Employee Compensation Policy In order to attract and retain quality employees and also to recognize and reward quality performance, the City has established a system which guides the compensation of its employees. The objective of the compensation policy is to pay employees fairly, competitively and in a way that is understandable to the community and the organization. 1. For all classified employees and unclassified management of the City, compensation will be established through a total compensation methodology. Total compensation is defined as both salary and benefits. This methodology will use annual surveys of the relevant labor market. The labor market is defined as employers and jurisdictions that closely approximate the size and/or services of the City of Fort Collins. This market will primarily consist of Front Range communities, but may also include the state of Colorado or regional data from both the private and public sectors. Salaries will be calculated at the 70th percentile by taking the pay range maximums of comparable market data and establishing a point wherein 30% of the salaries are higher and 69% of the salaries are lower than the City=s pay range maximum. Benefits will be set at a point that is determined to be competitive, as compared to the relevant labor market, by examining market provisions and plan design for medical and dental insurance. 2. Hourly, temporary or contractual employee compensation rates will be set according to the prevailing market rate for that type of job within the Northern Colorado Comment [JV5]: Duplicate, covered under HR Policies. Packet Pg. 58 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 5 market; the existing pay plan may also be considered for similar positions. These employees are a valuable resource in the provision of services for the community, and the City will set those compensation rates in a manner that will attract high quality employees. b. City Performance Goals and Measures Policies The goals of the City of Fort Collins are to provide our citizens with outstanding services. In doing so, the City will commit to attracting and retaining quality employees and to recognizing and rewarding their quality performance. To accomplish these goals, the City will: 1. Maintain staffing at a level that will enable the City to provide the necessary services in a high quality manner; 2. Provide ongoing assessment of customer satisfaction with the level of services provided by the City and continuously improve the quality of those services; 3. Develop and maintain a pay-for-performance review process to establish goals and to evaluate employee work performance; 4. Assess options to streamline operations by continuing to monitor the cost effectiveness of additional staffing vs. the cost of adding capital equipment; and 5. Measure the productivity and effectiveness of the City's work force. 3.53.2 Medical Insurance and Retirement Plan Aa. Medical Insurance In 1981, the City of Fort Collins set up a partially self-funded medical insurance program. The objective of a self-funding program is to reduce the cost of medical insurance by assuming the risk for certain plan expenses. Assuming a portion of the risk lowers the amount of charges compared to a conventional full insurance plan. For most of the last 22 33 years, the City has found this funding method to be a cost-effective means of providing a very desirable employee benefit. To administer the self-funded and insured portions of the medical insurance plans, the City conducts a competitive proposal process every five years or more often if required. The Comment [JV6]: Staff recommends HR and Finance commit in 2015 to review and analyze the self-insurance model to reaffirm its continued cost effectiveness. Packet Pg. 59 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 6 insurance contracts are reviewed annually for both performance and cost. During the annual renewal process, the City negotiates to attain more favorable rates from insurance providers. The types of services contracted for include plan administrative services, stop- loss protection against unexpected expenseslarger claims, life and accidental death and dismemberment insurance, and long-term disability coverage. Bb. Retirement Programs The City of Fort Collins contributes to three two types of retirement pension plans:, a Defined Benefit Plan and Defined Contribution Plans. including: 1. Social Security; For the Social Security program, the City follows the program guidelines of the Social Security Administration. The Finance Department makes the appropriate employer and employee contributions with the bi-weekly payroll checks. 12. 401(a) Defined Benefit Plan - the General Employees Retirement Plan (Plan). Theis pension plan is closed is no longer open to new participants as of 1/1/1999. The Plan document approved by the City Council outlines the details of the program. A Board meets monthly to oversee the program. Board members, in consultation with annual actuary report and other information, make recommendations to City Council for any plan changes that may be needed from time to time. The Plan currently calls for the employer (City or PFA) to contribute 10.5%. Because the plan is underfunded, a Supplemental Contribution is made at a fixed dollar amount each year. The Supplemental amount is reevaluated every 2 years in conjunction with the budget cycle and based on the latest actuarial valuation report. The City, through the Finance and Human Resource Departments, administers the defined benefit plan. In 1998, the General Employees Retirement Plan offered its members the opportunity to transfer their assets to a money purchase plan. Of over 800 members, 368 members decided to move to the money purchase plan. As of December 31, 1998, $9 million of plan assets were transferred to the plan. The rate of contribution for the City administered plan is based upon an actuarial valuation to determine the plan=s normal cost and unfunded liability for benefits. The City will maintain contribution rates at a level sufficient to meet all current normal costs of the pension plan. Should an unfunded liability be determined for the defined benefit plan, such liability will be amortized over a period not to exceed twenty years. In addition to the pension programs, the City offers deferred compensation plans to City and Poudre Fire Authority employees as an adjunct to the general retirement plan. This helps the City Comment [JV7]: Mandated by federal government. Not necessarily Packet Pg. 60 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 7 maintain comparability with benefits provided by other Front Range communities. Employee participation in the deferred compensation plan is optional. The Budget incorporates the following rate requirements to provide funding support for this retirement program policy: 23. 401(a) and 457 Money Purchase Plans. Also known as Defined Contribution Plans, the c for Service Directors, Classified and Unclassified Management, Police and Fire; andontribution rates are as follows: 401 a 457 Employee Group Employer Employee Waiting Employer Employee Waiting Classified Employees 6.5% 3.0% 6 months 0.0% optional no wait Classified Employees hired on or before 3/31/07 7.5% 3.0% 6 months 0.0% optional no wait Unclassified Management 6.5% 6.0% 6 months 0.0% optional no wait Unclassified Management hired on or before 3/31/07 7.5% 6.0% 6 months 0.0% optional no wait Direct Reports of City Council 10.0% 0.0% no wait match up to 3% optional no wait Service Area Directors 10.0% 0.0% no wait match up to 3% optional no wait Police & Dispatch (per union agreement) * 8.0% 8.0% no wait match up to 3% optional 6 months Community Service Officer 7.5% 3.0% 6 months 0.0% optional no wait * All employee groups vest immediately, except Police and Dispatch who follow schedule in union agreement. Employee contributions to the 457 plan are limited to the amounts published by the IRS. The City will contract with a third party administrator to provide the Defined Contribution Plans. City Staff comprised of both Finance and HR will oversee the program and performance of the third party administrator. The City uses private companies to operate the money purchase plans. For City employees, the ICMA Retirement Corporation administers the money purchase plans. For employees of the Poudre Fire Authority, Prudential Management Investment Services administers the money purchase plan. Packet Pg. 61 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 8 Normal Costs Social Security Contribution General Employee Retirement Money Purchase Police/Fire Money Purchase Management & Classified 1,2,3,4 City Contribution 7.65% 4.5% 8%/8% 3%-10% Employee Contribution 7.65% none 8%/10% 0%-6% (1) For the City Manager, City Attorney, Municipal Judge, and Services Directors, the City contributes at a rate of 10% of base salary. There is no employee match required. (2) For Unclassified Management and Department Heads, the City contributes either 3% if the employee is in GERP or if the employee has the City contribute to the deferred compensation plan or 7.5% if the employee has opted out of the GERP and does not have the City contribute to the deferred compensation plan. Employees in this category contribute 6%. (3) For classified employees who transferred from the General Employee Retirement Plan in 1998, the City contributes 7.5%. If the classified employee remains in the GERP, the contribution rate is 3%, and if the employee has the City contribute to the deferred compensation plan, the contribution rate is 4.5%. Employees contribute either 0% or 3% of their salary. (4) The maximum contribution to a 401 money purchase plan is the lesser of 25% of salary or $40,000. This maximum is indexed for inflation. The table below shows the contribution rates to the 457 deferred compensation program: Deferred Compensation City Contribution 3% to 7.5% Employee Contribution up to 25% of salary, not to exceed a total of $15,000 3.6 Facility Maintenance and Repairs a. Maintenance, Repair & Replacement (MM&R) Comment [JV8]: Informational mostly. Not really financial in nature. Packet Pg. 62 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 9 1. MAINTENANCE B The upkeep of building systems to realize their anticipated useful life. Includes periodic actions to assure continued service, operational efficiency, or to prevent breakdowns (for example, changing filters and belts on HVAC equipment.). 2. REPAIR/REPLACEMENT B Actions needed to restore building systems/ components to a functional condition. Performed when systems/components have reached their useful life; become obsolete; pre-maturely worn out; or have failed (i.e., roof replacement). b. Priorities for Maintenance and Repair Funding 1. Life, health, and safety (for example, heating system repair) 2. Protect Capital Investment (preventative maintenance) 3. Repair and Restoration These priorities are used as the basis for funding recommendations in the budget process. c. Funding Policy/Target The City of Fort Collins recognizes the need to maintain City buildings to adequately support provision of services to its residents. The ongoing funding target for M&R of General Government facilities is 4% of Current Replacement Value (CRV) for occupied facilities. 3.7 Poudre Fire Authority – Revenue Allocation Formula In December of 1981, the City and the Poudre Valley Fire Protection District created the Poudre Fire Authority (PFA) through an intergovernmental agreement. The PFA provides fire protection services to Fort Collins and the surrounding area. The agreement specifies a Revenue Allocation Formula (RAF) for defining the City's contribution to the PFA for operations and maintenance. Originally, for PFA's operating costs, the City shared property tax and sales and use tax collections. In addition to operating costs, the agreement further provides authorization for the PFA to request funds for capital costs pursuant to the procedures set by the City and District. PFA's capital needs include land acquisition, construction of additional stations, and acquisition of major fire fighting apparatus. The RAF has served as the Poudre Fire Authority's funding mechanism from 1981 through the 1993 budget. After the State Constitution was amended in 1992, the RAF was revised. In its original form, the Revenue Allocation Formula allowed the PFA to realize the full extent of growth in sales and use tax and property tax collections. Article X, Section 20 of the State Constitution now limits the rate of growth to a combination of the Denver-Boulder-Greeley Consumer Price Index and additions to the local property tax base primarily due to construction Comment [JV9]: Redundant with the IGA between City and Poudre Fire Authority. Will add to Administrative Policy as item to monitor. Packet Pg. 63 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 10 and annexation. Accordingly, the Revenue Allocation Formula for the City's contribution to the PFA has been restructured to fit within the constraints of Article X, Section 20. The City will continue its current policy of funding PFA capital needs by dedicating one mill of the City's total mill levy. The revenue from the dedicated mill will be managed according to the property tax mill levy and revenue limitation provisions of Article X, Section 20. The City's contribution to PFA for operation and maintenance will be calculated by the Revenue Allocation Formula. The Revenue Allocation Formula allocates to PFA 67.09% of the property tax mills available for operations and 0.303 of one cent of the City's 2.25 cent sales and use tax applicable to all taxable sales and uses. The resulting contribution for operations and maintenance will then be compared to the constitutional growth limits. The City's operation and maintenance contribution to PFA will be the lesser of the contribution as determined by the Revenue Allocation Formula or the allowable contribution in accordance with the limits imposed by Article X, Section 20 of the State Constitution. 3.8 Rebate Programs The City recognizes that certain segments of its population, specifically the disabled and senior citizens on fixed incomes, may be unable to keep pace with increasing taxes and utility costs. In an effort to partially offset the cost of property taxes, utility billings and sales taxes on these segments of its population, the City has established several rebate programs, as follows: a. Property Tax and Utility Charge Rebate Program These programs provide financial assistance to disabled residents and senior citizens, in the form of an annual rebate on property tax and utility charges, who qualify under residency and income guidelines. b. Sales Tax Rebate on Food Program The Council recognizes that sales tax on grocery food is a higher proportion of low-income individuals and families than higher income individuals and families. For this reason, the City specifically excluded tax on the sale of grocery food when enacting three 0.25 cent sales and use tax extensions that went into effect in January 2006. In November 2002 voters approved the renewal of the ANatural Areas and Parks: one-quarter cent sales and use tax to continue the City=s existing open space program. The tax was renewed for a period of 25 years, ending December 31, 2030. In April 2005, voters approved a City-initiated ballot measure which extends the Street Maintenance and Transportation@ one-quarter cent sales and use tax to continue the City=s Street Maintenance Program. The one-quarter cent tax for Street maintenance was renewed for a period of 10 years, ending December 31, 2015. In November 2005, voters approved a City-initiated ballot measure which extends the ACommunity Enhancements Projects@ one-quarter cent sales and use tax to Comment [JV10]: Redundant with City Code. Will add to Administrative Policy as item to monitor. Packet Pg. 64 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 11 continue the City=s capital improvement program. The tax was renewed for a period of 10 years, ending December 31, 2015. In addition to these measures, the City has a Sales Tax Rebate on Food Program. This program provides for an annual rebate to members of qualifying households on the basis of residency and income guidelines. 3.3 Fund OrganizationGeneral Fund Funds for accounting and financial reporting purposes have their own balance sheet and income statement. The organization of the City’s Funds is designed to enhance accountability and transparency, comply with Generally Accepted Accounting Principles, meet grant requirements, comply with City Code/Charter and comply with Colorado statutes. In City Article V, Part III, Section 25 the Financial Officer is empowered to create funds as appropriate. The number of funds established should be the minimum needed for legal and operating requirements. Unnecessary funds can result in inflexibility, undue complexity and inefficient financial administration. The City’s funds are organized at two levels of groupings; Fund Groups and Fund Types. Fund Groups Governmental Funds Used to account for activities primarily supported by taxes, grants and similar revenue sources. Proprietary Funds Used to account for activities that receive significant support from fees and charges. Fiduciary Funds Used to account for resources that a City holds as a trustee or agent on behalf of an outside party that cannot be used to support the City’s own programs. Within each Fund Group are Fund Types. Governmental Fund Types General Fund Main operating fund used to account for and report all financial resources not accounted for and reported in another fund. Special Revenue Funds Used to account for and report the proceeds of specific revenue sources that are restricted, committed or assigned to expenditure for specific purposes, other than debt service or capital projects. Debt Service Funds Used to account for and report resources that are restricted, committed or assigned to expenditure for principal and interest. Capital Project Funds Used to account for and report resources that are restricted, committed or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities or other capital assets. Packet Pg. 65 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 12 Proprietary Fund Types Enterprise Funds Used to account and report any activity for which a fee is charged to external users of goods and services Internal Service Funds Used to account and report any activity for which a fee is charged to other funds, departments, or agencies of the City and its component units on a cost reimbursement basis. Fiduciary Fund Types Pension Trust Fund Used to account and report resources that are required to be held in trust for the members and beneficiaries of defined benefit plans. Agency Funds Used to report resources held by the City in a purely custodial capacity. The following is a list of all funds of the City, including legally separate entities but from a financial reporting perspective are treated as a component unit of the City. Group and Type Legal Ref. Name Governmental General Fund City 100 General Fund Special Revenue Fund City 250 Capital Expansion Fund Special Revenue Fund City 251 Sales & Use Tax Fund Special Revenue Fund Separate 252 General Improvement District #1 Special Revenue Fund City 254 Keep Fort Collins Great Fund Special Revenue Fund City 272 Natural Areas Fund Special Revenue Fund City 273 Cultural Services & Facilities Special Revenue Fund City 274 Recreation Fund Special Revenue Fund City 275 Cemeteries Fund Special Revenue Fund City 276 Perpetual Care Fund Special Revenue Fund City 277 Museum Fund Special Revenue Fund City 280 Community Development Block Special Revenue Fund City 281 Home Investment Partnership Special Revenue Fund City 290 Transit Services Fund Special Revenue Fund City 291 Street Oversizing Fund Special Revenue Fund City 292 Transportation Services Fund Special Revenue Fund Separate 293 GID #15 - Skyview Special Revenue Fund City 294 Parking Fund Special Revenue Fund City 300 Timberline/Prospect SID #94 Debt Service City 303 Debt Service Fund Debt Service City 304 Capital Leasing Corporation Capital Projects Fund City 400 Capital Projects Fund Capital Projects Fund City 270 Neighborhood Parkland Fund Capital Projects Fund City 271 Conservation Trust Fund Proprietary Enterprise Fund City 500 Golf Fund Enterprise Fund City 501 Light & Power Fund Enterprise Fund City 502 Water Fund Packet Pg. 66 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 13 Enterprise Fund City 503 Wastewater Fund Enterprise Fund City 504 Storm Drainage Fund Internal Service Fund City 601 Equipment Fund Internal Service Fund City 602 Self-Insurance Fund Internal Service Fund City 603 Data And Communications Fund Internal Service Fund City 604 Benefits Fund Internal Service Fund City 605 Utility Customer Service & Admin Fiduciary Pension Trust Fund City 700 Employees' Retirement Fund Governmental Special Revenue Fund Separate 800 URA - N. College District Special Revenue Fund Separate 801 URA - Prospect South TIF District Special Revenue Fund Separate 803 URA - Mall Fund Special Revenue Fund Separate 820 DDA Operating Fund Special Revenue Fund Separate 822 DDA Debt Service Fund The General Fund is the largest and most diverse of the City's operating funds. It includes all resources not legally restricted to specific uses. The major source of revenue to the General Fund is sales and use tax, which accounts for approximately 60% of the revenue. Local property tax and Lodging Tax are also included, as are revenues derived from fees for services and materials, licenses, permits, and fines. a. Service Productivity Incentive Policy This Policy provides incentives for General Fund managers to improve planning and delivery of services. General Fund managers need a means by which to save unspent annual appropriations that result from increases in productivity. Without an incentive policy, managers tend to spend savings on short term needs rather than long-range service improvement. This policy creates incentives to more closely examine spending decisions and to consider program related savings before requesting additional General Fund resources. Prudent cost-effective service delivery requires long range planning of both costs and resources necessary to provide the service. This Policy provides a framework within which managers can develop strategic plans rather than short term, line item cost approaches. Allowing managers to save and use resources from increased productivity emphasizes responsibility and accountability for efficient service delivery. It further allows more flexibility for General Fund managers, similar to the management conditions of enterprise funds. b. Policy Structure This Policy defines savings as unspent department or division level appropriations which managers have not committed for future years. Committed appropriations include encumbrances, unspent lease purchase, and any planned re-appropriations. The Policy further requires that the savings result from increased productivity in service delivery. Comment [JV11]: No policy elements Comment [JV12]: Discontinued practice in 2007. Comment [JV13]: Discontinued practice in 2007. Packet Pg. 67 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 14 1. Budget Office staff will adjust department or division savings within a service area for any over spending by another department or division within the service area. 2. Budget Office staff will determine the department and division annual savings after the annual financial report is completed. 3. The following criteria guide the use of carry-over savings and appropriations. (a) The City Manager must review and approve requests for use of savings. (b) Increased productivity should generate the savings, rather than decreases in services. (c) Departments and divisions should use savings for the improvement of future service delivery. (d) City Council must approve, through an appropriation ordinance, the request for use of savings. (e) Annual General Fund revenue collections must be equal to or greater than the projected budget revenue. The eligible productivity savings shall be separately accounted for in a General Fund designated reserve account. Requests for the use of accumulated savings from prior year(s) held in this reserve can be made by the department or divisions at any time during the year. Enterprise Funds a. The City has five Enterprise Funds. These are Golf, Light & Power, Wastewater, Storm Drainage, and Water. The Enterprise Fund classification has been used to account for various services for which there exists a significant potential for financing through user charges. Historically, services were accounted for in an Enterprise Fund if financed more than 50% by user charges (of the five Enterprise Funds, all but the Golf Fund are also treated as "enterprises" within the meaning of Article X, Section 20 of the State Constitution). All Enterprise Funds will recover 100% of their costs. The goal of all enterprise accounts is self-sufficiency. Toward this end, funds that are not recovering at least 75% of costs shall incrementally adjust their rate structures to achieve a positive income position. Those operations which cannot achieve a positive income position within a five year time frame may be accounted for as subsidized operations and not as Enterprise Funds. Comment [JV14]: Move to Cost Recovery and Rate Setting section 3.4 Comment [JV15]: Move to Cost Recovery and Rate Setting section 3.4 Packet Pg. 68 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 15 a. Utility Services The financial policies of the Utilities are administered in accordance with the City Charter. Each of the four utilities has been established, and is operated as an Aenterprise@ as permitted by the City Charter in accordance with Article X, Section 20 of the Colorado Constitution. 1. Fiscal Responsibility Per the Charter, the Financial Officer will maintain a standard system of accounting which shall, at all times, correctly reflect all financial operations of each utility. The Utilities may keep other supplemental records and data as are generally used by various segments of the utility industry. The Financial Officer shall keep accounts of each Utility Fund separate and distinct from all other accounts of the City. Accounts for the Utilities shall contain proportionate charges for all services performed by other departments as well as proportionate credits for all services rendered to other departments. 2. Utility Rates Utility rates will be based upon the cost of service approach to reflect full distribution of costs to appropriate rate classes in order to effect equitable sharing of costs. Rates shall be established and maintained at a level sufficient to maintain positive net income in each of the utility funds after paying the full cost of operating and maintaining the utilities and keeping them in good repair and working order. Such rates shall also be sufficient to enable each utility, where applicable, to meet rate requirements of City or utility enterprise bond ordinances. b. Electric Utility The following policies pertain to the electric utility-Light and Power Fund. Since the utility is debt- free, these policies pertain primarily to maintenance of reserves. The utility shall be operated: 1. To provide an operating reserve equal to 8% of budgeted operating expenditures, excluding the cost of purchased power; 2. To provide a future capital improvements reserve in an amount equal to the average annual cost (excluding debt financing) of the approved five-year capital improvement plan, considering any changes which, from time to time, may be made in such plan; 3. To provide a purchase power reserve up to approximately 25% of the annual revenue from the sale of electrical energy. This reserve shall be used to partially off-set, defer, or mitigate the impact of purchase power cost increases due to factors such as federal power issues. Significant Comment [JV16]: Redundant with code and adds no additional policy elements. Comment [JV17]: Redundant with City Code and adds not additional policy elements. Comment [JV18]: Move to Cost Recovery and Rate Setting section 3.4 Comment [JV19]: Outdated and covered by Minimum Fund Balance Policy 5.0. Packet Pg. 69 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 16 changes to the 25% level shall be reported to the Council during the budget process. 4. Priority for the accumulation of reserves shall be as follows: reserves shall first be accumulated in the operating reserve, second in future capital improvements reserve, third in the purchase power reserve. In addition, 1% of specified capital project appropriations shall be reserved and restricted for the City's Art in Public Places program. After reserves are funded, any remaining working capital shall be added to the purchase power reserve. c. Water Utility The following policies pertain to the water utility-Water Fund. 1. Pledge of Revenues The City=s general obligation water bonds are general obligations of the City secured by a covenant to levy taxes to make all bond payments. Thus, they are backed by the full faith and credit of the City. In addition, the City has pledged revenues from monthly water charges, plant investment fees, supplemental user fees (collected pursuant to the Anheuser-Busch Master Agreement--hence AA-B supplemental user fees@), investment earnings, and all other income derived from the operation of the Water Fund toward payment of the bonds. The City=s practice is to pay general obligation water bonds from revenues of the water system rather than through property taxation. The City has pledged the Water Fund revenues indicated above toward the payment of its water enterprise revenue bonds. 2. Flow of Funds The City has committed to maintain rates and charges sufficient to generate sufficient Anet revenues@ of the water system to pay principal and interest on its water revenue bonds and general obligation water bonds. Net revenues include all revenues referred to above, less operation and maintenance (O&M) expenses. O&M expenses are those expenses necessary to operate, maintain, and repair the water system, but do not include any allowance for depreciation or capital replacements and improvements. After all O&M expenses are paid, the remaining net revenue is pledged to pay the revenue bonds principal, interest, and related costs. After all O&M and debt services expenses are paid, the City is required to maintain the following revenue bond accounts: (a) Principal and Interest Reserve - at an amount equal to the accrued principal and interest on the water revenue bonds; (b) Debt Service Reserve - at an amount specified in the bond ordinances. Any remaining net revenues of the Water Fund may be used for any lawful purpose. These are used, in part, to fund major and minor capital improvements and the following reserves: Comment [JV20]: Covered by bond docments Comment [JV21]: Outdated and covered by Minimum Fund Balance Policy 5.0. Packet Pg. 70 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 17 (a) Operating Reserve--at an amount equal to 5% of the projected operating revenue for the ensuing year; (b) Water Rights Reserve--at an amount equal to the amount of cash in-lieu-of water rights payments and raw water surcharges less any expenditures for acquiring water rights; (c) Art in Public Places Reserve--at an amount equal to 1% of eligible capital projects whose appropriations exceed $250,000; (d) Capital Reserve--at an amount equal to remaining working capital after all other reserves are satisfied. 3. Rate Maintenance The Water Revenue Bond Ordinances require the City to charge and earn sufficient revenue to produce Anet pledged revenues@ that are equal to 110% of the actual annual debt service requirements for all outstanding water revenue bonds plus 100% of all costs payable to issuers of reserve fund sureties. Net pledged revenues are defined as all revenues of the Water Fund, less O&M expenses. 4. Water Capital Cost Financing Capital cost will be identified as either: (a) Minor Capital--relatively small capital acquisitions such as vehicles, lab equipment, or minor improvements; or (b) Capital Projects--major additions, improvements, or expansions to utility plant. Financing for minor capital is through water utility revenues. Financing for capital projects is principally through long-term debt financing. d. Wastewater Utility The following policies pertain to the wastewater utility-Wastewater Fund. 1. Pledge of Revenues In accordance with the City and Wastewater Enterprise Bond Ordinances (together the ABond Ordinances@), the City has pledged revenue from monthly sewer charges, plant investment fees, A- B supplemental user fees, investment earnings, and all other income derived from the operation of Comment [JV22]: Covered in City Code. Comment [JV23]: Coverage ratios and related formulas are dictated by bond documents. Comment [JV24]: No significant policy elements. Maybe make a blanket statement for all enterprise funds?????? Comment [JV25]: Coverage ratios and related formulas are dictated by bond documents. Packet Pg. 71 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 18 its wastewater utility toward the payment of its sewer revenue bonds. 2. Flow of Funds The first charge against Wastewater Fund revenue is operation and maintenance (O&M) expenses-- those expenses necessary to operate, maintain, and repair the sewer system. After all O&M expenses have been paid, the remaining net revenue is pledged to pay the sewer revenue bonds principal, interest, and related costs. After all O&M and debt services expenses are paid, the City is required to maintain the following reserve accounts (listed in pledge order): (a) Principal and Interest Reserve--at an amount equal to the accrued principal and interest on the sewer revenue bonds; (b) Debt Service Reserve--at an amount specified in the bond ordinances; (c) Wastewater Bond Capital Reserve--at an amount equal to 25% of the O&M expenses budgeted for the fiscal year. Any remaining net pledged revenues of the Wastewater Fund may be used for any lawful purpose. These are used, in part, to fund major and minor capital improvements and the following reserves: (a) Operating Reserve--at an amount equal to 5% of the projected operating revenue for the ensuing year; (b) Art in Public Places Reserve--at an amount equal to 1% of eligible capital projects whose appropriations exceed $250,000; (c) Capital Reserve--at an amount equal to remaining working capital after all other reserves are satisfied. 3. Rate Maintenance The Bond Ordinances require the City to charge and earn sufficient revenue to produce Anet pledged revenues@ that are equal to 115% of the actual annual debt service requirements for all outstanding bonds plus 100% of all costs payable to issuers of reserve fund sureties. Net pledged revenues are defined as all revenues of the Wastewater Fund indicated above, less O&M expenses. 4. Wastewater Capital Cost Financing Capital cost will be identified as either: (a) Minor Capital--relatively small capital acquisitions such as vehicles, lab equipment, or minor Comment [JV26]: Outdated and covered by Minimum Fund Balance Policy 5.0. Comment [JV27]: Covered in City Code Packet Pg. 72 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 19 improvements; or (b) Capital Projects--major additions, improvements, or expansions to utility plant. Financing for minor capital is through utility revenues. Financing for capital projects is principally through long-term debt financing. e. Stormwater Utility The following policies pertain to the stormwater utility - Storm Drainage Fund. 1. Pledge of Revenues In accordance with the City and Storm Drainage Enterprise Bond Ordinances (together the ABond Ordinances@), the City has pledged revenue from monthly charges, stormwater development fees, investment earnings, and all other income derived from the operation of its stormwater utility toward the payment of its storm drainage revenue bonds. 2. Flow of Funds The first charge against Storm Drainage Fund revenue is operation and maintenance (O&M) expenses-those expenses necessary to operate, maintain, and repair the storm drainage system. After all O&M expenses have been paid, the remaining net revenue is pledged to pay the storm drainage revenue bonds principal, interest, and related costs. After all O&M and debt service expenses are paid, the City is required to maintain the following reserve accounts (listed in pledge order): (a) Principal and interest reserve-at an amount equal to the accrued principal and interest on the storm drainage revenue bonds; (b) Debt service reserve-at an amount specified in the bond ordinances. Any remaining net pledged revenues of the Storm Drainage Fund may be used for any lawful purpose. These are used, in part, to fund major and minor capital improvements and the following reserves: (a) Operating Reserve--at an amount equal to 5% of the projected operating revenue for the ensuing year; (b) Art in Public Places Reserve--at an amount equal to 1% of eligible capital projects whose appropriations exceed $250,000; and (c) Capital Reserve--at an amount equal to remaining working capital after all other reserves Comment [JV28]: Outdated and covered by Minimum Fund Balance Policy 5.0. Comment [JV29]: Covered by City Code. Packet Pg. 73 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 20 are satisfied. 3. Rate Maintenance The Bond Ordinances require the City to charge and earn sufficient revenue to produce Anet pledged revenues@ that are equal to 125% of the actual annual debt service requirements for all outstanding bonds. Net pledged revenues are defined as all revenues of the Storm Drainage Fund indicated above, less O&M expenses. 4. Storm Drainage Capital Cost Financing Capital cost will be identified as either: (a) Minor Capital--relatively small capital acquisitions such as vehicles, equipment, or minor improvements; or (b) Capital Projects--major additions, improvements, or expansions to the storm drainage system. Financing for minor capital is through utility revenues. Financing for capital projects is principally through long-term debt financing. 3.93.4 Internal Service FundsCost Recovery and Fee Setting Internal Service Funds account for certain support services provided to other funds and external agencies. By imposing charges to the users of the services, they recover their costs. The Finance Department may recommend the creation, continuation, or ending use of an internal service fund based on documented customer needs and financial benefits. The City now operates five internal service funds. These include the Benefits Fund, Communications Fund, Equipment Fund, Utilities Customer Service and Administration Fund, and the Self-Insurance Fund. A. Enterprise Funds shall rely on charges and user fees to recover their costs, rather than taxes. Utility rates will be based upon the cost of service approach to reflect full distribution of costs to appropriate rate classes in order to effect equitable sharing of costs. Rates shall be established and maintained at a level sufficient to maintain positive net income in each of the utility funds after paying the full cost of operating and maintaining the utilities and keeping them in good repair and working order. Such rates shall also be sufficient to enable each utility, where applicable, to meet rate requirements of City or utility enterprise bond ordinances. A.B. The Internal Service Funds shall operate under the following guidelines. Comment [JV30]: Coverage ratios and related formulas are dictated by bond documents. Packet Pg. 74 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 21 1. Accounting guidelines limit Iinternal service fund charges are limited to the recovery of the cost of the service, including depreciation, rather than making a profit. Each fund's prior year financial statements and estimates of future costs form the basis for the calculation of charges. 2. Fund managers should set Ccharges should be set at a level to avoid significant adverse financial impacts on their customers. Fund customers and independent experts should be allowed to review and make recommendations about the level of charges. The Finance Department should approve coordinates theis analysis and conclusions used to set rates. 3. Internal service funds should compete with similar services offered by the private sector. The City staff will compare rates each yearevery five years. If not competitive with the private sector, the Finance Department will analyze whether the private sector should provide the service. 4. Internal service funds may build up reserves. Customer-approved master plans and independent third-party actuarial reviews (for the Benefit and Self-Insurance funds) guide the level of reserves. Fund managers may spend reserves only for their approved purpose. 5. The City may buy equipment and facilities for the internal service funds through lease- purchase financing. Management's decision to recommend lease-purchase financing depends on: (1) cash flow needs; (2) budget constraints; (3) benefit to cost analysis; and (4) level of reserves. 6. Except for the Utilities Customer Service and Administration Fund, Internal service funds operate under the same guidelines and constraints as the General Fund and other governmental funds of the City. The Utilities Customer Service and Administration Fund shall operates under the guidelines of the Utilities Services Funds. 3.10 Special Revenue and Debt Service Funds Special Revenue Funds are used to account for the proceeds of revenue sources which are restricted by law or administrative action to expenditures for specified purposes. The Debt Service Fund is used for the payment of principal and interest on long-term debts. The major source of revenue in the Debt Service Fund is the Sales & Use Tax. B.C. a. Cultural Services & Facilities Fund Fee Policy The Cultural Services & Facilities Fund shall budget to recover at least 40% of its total cost in revenue generated through implementing the following policy: Comment [JV31]: This was more applicable when the museum was a part of the Cultural Services Fund Packet Pg. 75 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 22 1. Total revenue from fees and charges shall cover a minimum of 55% of Lincoln Center Operation and Maintenance and Performing and Visual Arts Programming Budgets. This includes revenues generated at the Lincoln Center from rentals, equipment, concessions and other miscellaneous sources and all total direct revenues from the Performing and Visual Arts Programming. A transfer from the General Fund will make up the difference between total revenue and expenditures. 2. The Cultural Services and Facilities Administration and Museum budgets provide minimal financial support. These programs are funded primarily by a transfer from the General Fund. 3. Major capital improvements and renovations will be financed through sources other than Cultural Services and Facilities Fund. 4. Solicitation of funds through donations, fund-raising events, and non-traditional sources shall be encouraged by the City staff, Lincoln Center League, the Cultural Resources Board and the City Council. Funding collected for any special purpose shall be earmarked for that purpose and those funds will be processed through the Fort Collins Foundation. b. Art in Public Places The purpose of this program is to encourage and enhance artistic expression and appreciation and to add value to the community through acquiring, exhibiting and maintaining public art. The program provides a funding mechanism and contains guidelines pertaining to the selection and acquisition of works of art, restrictions on the usage of certain funds available for the acquisition of art, upkeep and maintenance of public art, and other areas pertaining to the general administration of the program. Following is a summary of the guidelines which provide a framework for the implementation and administration of the City's Art in Public Places program. 1. Program Funding The APP program's link to funding is the City's Capital Improvements. (a) The program encourages City departments to include artistic and aesthetic values in all construction projects, including those costing less than $50,000, and all purchases of personal property that may be located or used in places open to the public. (b) For eligible projects costing between $50,000 and $250,000, a city selected artist must be Comment [JV32]: Outdated and covered in City Code. Packet Pg. 76 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 23 utilized and participate in the design of the project for the purpose of incorporating works of art into all aspects of the project to the fullest extent possible within the project budget. Costs incurred by the artist in providing these services to the City are to be paid from the project budget. (c) Requests for appropriations in excess of $250,000 for eligible projects must include an amount equal to one percent (1%) of the amount appropriated at the time of the request. One percent of the amount appropriated will be earmarked for works of art and subsequently reserved, if not spent, in the Cultural Services and Facilities Fund, with the exception of eligible appropriations in the Utility Funds (Light & Power, Water, Wastewater, and Storm Drainage). Each of the Utility Funds is required to establish their own accounts and reserves for the APP program to account for the 1% earmarked for works of art for eligible utility projects. 2. Program Administration The APP Board, with the assistance of the APP Coordinator, will have the responsibility of coordinating and making recommendations regarding: (a) acquisition of works of art, (b) process to be used to select works of art and artists, (c) works of art selection criteria, (d) acquisition of donated artwork, (e) certain restrictions on the use of restricted program funds, and (f) encouraging donations for public art. Program guidelines also include definitions of art in public places, work of art, construction project, and APP Coordinator as well as provisions for the installation of art and contractual agreements between the City and artists or donors of works of art. 3. Reserves Art in Public Places Reserve - This reserve is restricted to Art in Public Places program use. Appropriations from this reserve and subsequent expenditures are restricted to the acquisition or lease of works of art, the maintenance, repair or display of works of art, and the expenses of administering the Art in Public Places program. The reserve is funded by amounts equal to 1% of eligible requested capital project appropriations in excess of $250,000, excluding Light & Power, Water, Wastewater, and Stormwater funds. These Packet Pg. 77 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 24 funds are required to set up their own restricted reserve accounts for Art in Public Places. C.D.c. Recreation Fund Fee Policy The following fee policy for the Recreation Fund was adopted by Resolution 1990-132 on September 4, 1990. The goal of the policy is to provide for a more equitable distribution of the costs of recreational programs between program users and General Fund tax dollars. Costs associated with the Recreation Fund shall be defined as either Program Costs or Community Good Costs. 1. Program costs are directly associated with the activities and facilities used by the citizens, and include the following: (a) Activity Costs (1) part time staff (2) materials (3) equipment (4) participant transportation (5) other costs directly associated with conducting activities (b) Facility Operation and Maintenance Costs (1) minor repairs (2) custodial equipment and supplies (3) building utilities (4) specialized items (5) other operations and maintenance costs directly associated with operating facilities Fees should cover the cost of the direct program experience and facilities used. However, fees may be established in accordance with the market value of the recreational services provided. The fees charged will not exceed the cost of providing direct services to program users. 2. Community Good costs are those costs that are necessary to provide a program but are not directly experienced by the user. Such costs include the following: (a) full time recreation staff (b) office operation costs such as telephone and computer charges (c) training costs (d) dues and subscriptions (e) insurance Packet Pg. 78 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 25 (f) office supplies and equipment (g) other costs not directly experienced by the users The General Fund shall cover "Community Good" costs. General Fund will also cover deficits in programs that cannot recover all their costs through fees. Generally, these include programs designed for special populations where it is not feasible to cover the total cost of participation, or programs, like youth sports where Council policy requires a fee discount. Because costs that are defined as "Community Good" costs are supported by the General Fund, they are subject to the same operational guidelines as established for other General Fund budgets. 3. Designated Reserves Revenues collected by the Recreation Division that exceed expenditures in any given fiscal year are used to fund designated reserves. (a) Designated for Operations - to be maintained at 7% of the program costs portion of the fund, excluding one-time capital items and lease purchase payments. This reserve will only be used to cover revenue shortfalls. (b) Designated for Scholarships - established to pay fees for participants who are unable to afford full fees for programs; targeted at 3% of the program cost portion of the fund, but the level of funding is determined by the Recreation Manager, based on tentative plans for future needs and the availability of net resources. (c) Designated for Buildings and Improvements - to be used for one-time improvements and upkeep of recreation facility infrastructure. The reserve level is determined by the Recreation Manager, based on tentative plans for future needs and the availability of net resources. ` (d) Designated for Life Cycle/Capital Needs - to be used for one-time improvements and upkeep of equipment or for one-time purchases over what was budgeted to maintain safety and improve service delivery. The reserve level is determined by the Recreation Manager, based on tentative plans for future needs and the availability of net resources. (e) Designated for Programs - to be used for the start-up of new or the expansion of existing recreation activities and services which require additional revenue. Comment [JV33]: Outdated and now covered by Minimum Fund Balance Policy 5.0. Packet Pg. 79 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 26 CAPITAL IMPROVEMENT FUNDS 3.113.5 Capital Improvement Program Citizen Participation The City has a significant investment in its streets, public facilities, parks, natural areas and other capital improvements. In past years, the City Council and the residents of Fort Collins, through their actions, have demonstrated a firm commitment to, and investment in, the City capital projects. The importance of community involvement in the process of evaluating capital projects dates back to the 1970's. Over the years, citizen committees have been involved in planning for capital projects, such as the Designing Tomorrow Today (DT2) capital plan, Re-Evaluation of Capital Projects (RECAP) plan, Choices 95 capital improvements, and most recently the Building Community Choices capital improvement plan. This tradition has continued with the Building on Basics (ABOB@) capital improvement plan which went into effect on January 1, 2006. The residents of Fort Collins on November 1, 2005, approved the extension of a 0.25 cent sales and use tax (excluding grocery food), packaged as the Building on Basics capital plan, to finance streets/transportation projects and other community capital projects. This 0.25 cent sales and use tax extension became effective January 1, 2006 and will expire on December 31, 2015. 3.12 Capital Improvement Policy The City will continue to operate under its existing Capital Improvement Policy: Comment [JV34]: First two paragraphs are informational only with no policy elements. Packet Pg. 80 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 27 1. 1. The Each Service Area or Department shallCity will develop a multi-year Master Pplans for capital improvements and update it annually. On a city-wide basis, staff shall compile a 10 year Capital Improvement Plan and update it every two years. Estimates of operating and maintenance costs should be included; 2. 2. Appropriation requests must include The City will identify not only the cost of construction or acquisition and the estimated costs and funding sources, for each capital project requested before it is submitted to City Councilbut an estimate of operating and maintenance costs; 3. 3. All City Ccapital improvements projects will be administered in accordance with the Capital Projects Procedures Manual; 4. 4. All CityAppropriations for capital improvements will be constructed and expenditures incurred only for the purpose as approved by City Council; 5. 5. Staff should seek out grants and partnerships whenever appropriate. The City will use a variety of different sources to fund capital projects, with an emphasis on the a pay- as-you-go philosophy; 6. 6. Funding for operating and maintenance costs for approved capital projects must be identified at the time projects are approved. 3.13 Capital Improvement Program The City=s Capital Improvement Program includes General City Capital, 1/4 Cent Building on Basics, Capital Expansion, Conservation Trust, Neighborhood Parkland, and Utility Capital. a. General City Capital General City Capital includes minor street repair projects, concrete sidewalk repair projects, construction and improvements to pedestrian access ramps, repair and maintenance of public facilities, funding for land acquisition and implementation of the City=s Civic Activity Center Plan and the General Government Services Strategic Facility Plan, and other miscellaneous projects. b. 1/4 Cent Building on Basics 1/4 Cent Building on Basics projects were approved by the voters of Fort Collins, at a municipal election on November 1, 2005. The voters approved the extension of a 1/4 cent sales and use tax, Comment [JV35]: Covered in item 2 Comment [JV36]: Informational only. No policy elements. Packet Pg. 81 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 28 from which the proceeds would be dedicated to finance a variety of streets/transportation and community projects. Projects include improvements to Harmony Road, Timberline Road, from Drake Road to Prospect Road, North College Avenue improvements, intersection improvements and traffic signals at various locations, Senior Center Improvements, Lincoln Center renovation and cultural facilities plan, park upgrades and enhancements, Museum/Discovery Science Center joint facility, bicycle program implementation, pedestrian plan and disability access improvements, transit fleet vehicle replacement, library technology improvements, police services computer aided dispatch, records and jail management system replacement. c. Capital Expansion The Capital Expansion Fund provides for growth related capital improvements for Library, Community Parkland, Police Services, Fire Services, and General Governmental Facilities Services. Revenues from the capital expansion fees are a form of development fee imposed on new development. The purpose of the fees is to ensure that future growth and new development contribute its proportionate share of providing capital improvements associated with such growth. d. Utility Capital Improvements Utility Capital Projects, specifically Light & Power, Stormwater, Wastewater and Water are budgeted within the appropriate enterprise fund. Sources of funding for utility capital projects are bond proceeds and specific fees and charges. Examples of projects include undergrounding of overhead electrical lines, improvements to water and wastewater systems, and basin improvements associated with the City=s storm drainage system. e. Conservation Trust Projects The Conservation Trust Fund provides for the receipt and expenditure of revenue received from the Colorado State Lottery. The Lottery revenue finances capital projects which relate to the acquisition and development of open space and trails including associated administrative costs and charges. Consistent with Colorado statutes, the operation and maintenance of existing open space and trails may also be financed by these funds. f. Neighborhood Parkland Projects The Neighborhood Parkland Fund provides for the development of neighborhood parks, as financed by a Parkland Fee. The Parkland Fee is collected from developers for each new dwelling unit established within the City limits. The Neighborhood Parkland Fund includes funds for the acquisition, development and administration of neighborhood parks. The associated operation and maintenance costs are included in the General Fund operating budget. Packet Pg. 82 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 29 Definitions ExampleNon Spendable Fund Balances: Applicable to governmental funds. Permanent endowments or assets in a non-liquid form such as long term inter-agency loans. Packet Pg. 83 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 30 Getting Help Please contact the Controller with any questions at 970.221.6772. Packet Pg. 84 Attachment: General Policy Proposed May 2015 (3026 : Financial Policy Update - General Policy) - 1 - RESOLUTION 2015-055 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING AMENDMENTS TO THE FINANCIAL MANAGEMENT POLICIES BY COMBINING AND REVISING GENERAL POLICIES, FUND POLICIES, AND CAPITAL IMPROVEMENT FUND POLICIES WHEREAS, City Council has adopted Financial Management Policies for the City pursuant to Resolution 1994-174 (the “Financial Policies”); and WHEREAS, Resolution 1994-174 provides that City Council may adopt amendments to the Financial Policies, which the Council has done several times over the years; and WHEREAS, the City’s Chief Financial Officer and City Manager have recommended new amendments to the Financial Policies related to the current sections of the Financial Policies titled “General Policies”, “Fund Policies” and “Capital Improvement Fund Policies,” by revising these sections and combining them into a single section titled “General Policies”; and WHEREAS, the City is committed to sound and efficient financial planning and management consistent with the best practices as established by the Government Financial Officers Association (“GFOA”); and WHEREAS, the new “General Policies” are attached hereto and incorporated by reference as Exhibit “A” (“General Policies”); and WHEREAS, the Council Finance Committee has reviewed the General Policies and voted to recommend that the Council approve them; and WHEREAS, the City Council wishes to amend the Financial Polices, as most recently updated in July 2014 with the adoption of Resolution 2014-058, by adopting these General Policies in pursuit of its objective of sound and efficient financial planning and management consistent with GFOA’s best practices. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS, as follows: Section 1. That the City Council hereby approves and adopts the General Policies. Section 2. That the General Policies shall be included as a new section to the Financial Policies, and the Financial Policies, as previously amended and as amended herein, shall hereafter remain in effect until the same are amended or repealed by subsequent action of the City Council. Packet Pg. 85 - 2 - Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 19th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _____________________________ City Clerk Packet Pg. 86 Financial Management Policy 3 PROPOSED CLEAN VERSION General Financial Policies Issue Date: January 17, 2006 Version: 2 Issued by: City Council Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 1 3.1 Administrative Charges Certain General Fund departments render services to departments in other funds and shall be equitably apportioned to those other funds. General Fund departments that do not have a direct billing mechanism shall have their costs allocated using the formula outlined in this section to other funds, and provide offsetting revenue in the General Fund. A. General Fund Departmental Costs to be Allocated Certain General Fund departmental costs to be allocated include City Council, City Manager, City Clerk, City Attorney, Human Resources, and Finance. Any services in these departments which are funded by user fees or dedicated revenues are excluded from the allocation. The amount of costs to be allocated is the current adopted budget for each of the departments listed above less user fees and dedicated revenue. With a multi-year budget, the charge to each fund is increased by a determined percentage for the second future year and then adjusted to the actual calculation with the next multi-year budget. B. How Costs Are Allocated Objective: To outline the method and principles for allocation Administrative Charges; establishing the parameters for the Medical and Retirement Program;, Fund Organization; Cost Recovery and Fee Setting; and Capital Improvement Program. Applicability: This policy applies to all City funds. It does not apply to URA, DDA, PFA and Library. Authorized by: City Council Resolution 2006-006. Packet Pg. 87 Attachment: Exhibit A (3189 : Financial Policy Update - General Policies RESO) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 2 The Human Resources costs are allocated on a prorated basis to funds based on the total number of budgeted full-time-equivalent positions in each fund. All other General Fund administrative costs are allocated on a prorated basis to the funds based upon adjusted expenditure budgets for the current year. Adjustments are made to recognize the lower amount of administrative services required for Capital, Debt Service, and Purchased Power payments. Capital project budgets are reduced by two-thirds and averaged over three years. Debt Service budgets are reduced by three- fourths and the entire Purchased Power budget is deducted from the Light & Power budget. C. All Funds Receive Allocations but Not All Funds Are Charged While Administrative Charges are allocated among all City funds, only specified funds are charged. Charges are not made to a fund if it is not self-supporting, it is an Governmental Internal Service fund, or if the funds role is merely to facilitate proper accounting procedures. For example, the Sales and Use Tax fund and Debt Service fund receive amounts which are then transferred to other funds. Charging these funds would lead to double charging many transactions and would not correspond to the level of service provided by the departments in the General Fund. D. Review During each budget process, the Administrative Charge calculation will be reviewed the Budget Office. Minor refinements in the allocation formulas are made as needed. Significant changes will be brought to the City Council for approval to assure that the equitable apportionment meets requirements of the Code/Charter. 3.2 Medical Insurance and Retirement Plan A. Medical Insurance In 1981, the City of Fort Collins set up a partially self-funded medical insurance program. The objective of a self-funding program is to reduce the cost of medical insurance by assuming the risk for certain plan expenses. Assuming a portion of the risk lowers the amount of charges compared to a conventional full insurance plan. For most of the last 33 years, the City has found this funding method to be a cost-effective means of providing a very desirable employee benefit. Packet Pg. 88 Attachment: Exhibit A (3189 : Financial Policy Update - General Policies RESO) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 3 To administer the self-funded and insured portions of the medical insurance plans, the City conducts a competitive proposal process every five years or more often if required. The insurance contracts are reviewed annually for both performance and cost. The types of services contracted for include plan administrative services, stop-loss protection against larger claims, life and accidental death and dismemberment insurance, and long-term disability coverage. B. Retirement Programs The City of Fort Collins contributes to two types of retirement plans: a Defined Benefit Plan and Defined Contribution Plans. 1. Defined Benefit Plan - the General Employees Retirement Plan (Plan). The pension plan is closed to new participants as of 1/1/1999. The Plan document approved by the City Council outlines the details of the program. A Board meets monthly to oversee the program. Board members, in consultation with annual actuary report and other information, make recommendations to City Council for any plan changes that may be needed from time to time. The Plan currently calls for the employer (City or PFA) to contribute 10.5%. Because the plan is underfunded, a Supplemental Contribution is made at a fixed dollar amount each year. The Supplemental amount is reevaluated every 2 years in conjunction with the budget cycle and based on the latest actuarial valuation report. 2. 401(a) and 457 Money Purchase Plans. Also known as Defined Contribution Plans, the contribution rates are as follows: 401 a 457 Employee Group Employer Employee Waiting Employer Employee Waiting Classified Employees 6.5% 3.0% 6 months 0.0% optional no wait Classified Employees hired on or before 3/31/07 7.5% 3.0% 6 months 0.0% optional no wait Unclassified Management 6.5% 6.0% 6 months 0.0% optional no wait Unclassified Management hired on or before 3/31/07 7.5% 6.0% 6 months 0.0% optional no wait Direct Reports of City Council 10.0% 0.0% no wait match up to 3% optional no wait Service Area Directors 10.0% 0.0% no wait match up to 3% optional no wait Police & Dispatch (per union agreement) * 8.0% 8.0% no wait match up to 3% optional 6 months Community Service Officer 7.5% 3.0% 6 months 0.0% optional no wait Packet Pg. 89 Attachment: Exhibit A (3189 : Financial Policy Update - General Policies RESO) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 4 * All employee groups vest immediately, except Police and Dispatch who follow schedule in union agreement. Employee contributions to the 457 plan are limited to the amounts published by the IRS. The City will contract with a third party administrator to provide the Defined Contribution Plans. City Staff comprised of both Finance and HR will oversee the program and performance of the third party administrator. 3.3 Fund Organization Funds for accounting and financial reporting purposes have their own balance sheet and income statement. The organization of the City’s Funds is designed to enhance accountability and transparency, comply with Generally Accepted Accounting Principles, meet grant requirements, comply with City Code/Charter and comply with Colorado statutes. In City Article V, Part III, Section 25 the Financial Officer is empowered to create funds as appropriate. The number of funds established should be the minimum needed for legal and operating requirements. Unnecessary funds can result in inflexibility, undue complexity and inefficient financial administration. The City’s funds are organized at two levels of groupings; Fund Groups and Fund Types. Fund Groups Governmental Funds Used to account for activities primarily supported by taxes, grants and similar revenue sources. Proprietary Funds Used to account for activities that receive significant support from fees and charges. Fiduciary Funds Used to account for resources that a City holds as a trustee or agent on behalf of an outside party that cannot be used to support the City’s own programs. Within each Fund Group are Fund Types. Governmental Fund Types General Fund Main operating fund used to account for and report all financial resources not accounted for and reported in another fund. Special Revenue Funds Used to account for and report the proceeds of specific revenue sources that are restricted, committed or assigned to expenditure for specific purposes, other than debt service or capital projects. Debt Service Funds Used to account for and report resources that are restricted, committed or assigned to expenditure for principal and interest. Packet Pg. 90 Attachment: Exhibit A (3189 : Financial Policy Update - General Policies RESO) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 5 Capital Project Funds Used to account for and report resources that are restricted, committed or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities or other capital assets. Proprietary Fund Types Enterprise Funds Used to account and report any activity for which a fee is charged to external users of goods and services Internal Service Funds Used to account and report any activity for which a fee is charged to other funds, departments, or agencies of the City and its component units on a cost reimbursement basis. Fiduciary Fund Types Pension Trust Fund Used to account and report resources that are required to be held in trust for the members and beneficiaries of defined benefit plans. Agency Funds Used to report resources held by the City in a purely custodial capacity. The following is a list of all funds of the City, including legally separate entities but from a financial reporting perspective are treated as a component unit of the City. Group and Type Legal Ref. Name Governmental General Fund City 100 General Fund Special Revenue Fund City 250 Capital Expansion Fund Special Revenue Fund City 251 Sales & Use Tax Fund Special Revenue Fund Separate 252 General Improvement District #1 Special Revenue Fund City 254 Keep Fort Collins Great Fund Special Revenue Fund City 272 Natural Areas Fund Special Revenue Fund City 273 Cultural Services & Facilities Special Revenue Fund City 274 Recreation Fund Special Revenue Fund City 275 Cemeteries Fund Special Revenue Fund City 276 Perpetual Care Fund Special Revenue Fund City 277 Museum Fund Special Revenue Fund City 280 Community Development Block Special Revenue Fund City 281 Home Investment Partnership Special Revenue Fund City 290 Transit Services Fund Special Revenue Fund City 291 Street Oversizing Fund Special Revenue Fund City 292 Transportation Services Fund Special Revenue Fund Separate 293 GID #15 - Skyview Special Revenue Fund City 294 Parking Fund Special Revenue Fund City 300 Timberline/Prospect SID #94 Debt Service City 303 Debt Service Fund Debt Service City 304 Capital Leasing Corporation Capital Projects Fund City 400 Capital Projects Fund Capital Projects Fund City 270 Neighborhood Parkland Fund Capital Projects Fund City 271 Conservation Trust Fund Proprietary Packet Pg. 91 Attachment: Exhibit A (3189 : Financial Policy Update - General Policies RESO) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 6 Enterprise Fund City 500 Golf Fund Enterprise Fund City 501 Light & Power Fund Enterprise Fund City 502 Water Fund Enterprise Fund City 503 Wastewater Fund Enterprise Fund City 504 Storm Drainage Fund Internal Service Fund City 601 Equipment Fund Internal Service Fund City 602 Self-Insurance Fund Internal Service Fund City 603 Data And Communications Fund Internal Service Fund City 604 Benefits Fund Internal Service Fund City 605 Utility Customer Service & Admin Fiduciary Pension Trust Fund City 700 Employees' Retirement Fund Governmental Special Revenue Fund Separate 800 URA - N. College District Special Revenue Fund Separate 801 URA - Prospect South TIF District Special Revenue Fund Separate 803 URA - Mall Fund Special Revenue Fund Separate 820 DDA Operating Fund Special Revenue Fund Separate 822 DDA Debt Service Fund 3.4 Cost Recovery and Fee Setting A. Enterprise Funds shall rely on charges and user fees to recover their costs, rather than taxes. Utility rates will be based upon the cost of service approach to reflect full distribution of costs to appropriate rate classes in order to effect equitable sharing of costs. Rates shall be established and maintained at a level sufficient to maintain positive net income in each of the utility funds after paying the full cost of operating and maintaining the utilities and keeping them in good repair and working order. Such rates shall also be sufficient to enable each utility, where applicable, to meet rate requirements of City or utility enterprise bond ordinances. B. The Internal Service Funds shall operate under the following guidelines. 1. Internal service fund charges are limited to the recovery of the cost of the service, including depreciation, rather than making a profit. Each fund's prior year financial statements and estimates of future costs form the basis for the calculation of charges. 2. Charges should be set at a level to avoid significant adverse financial impacts on their customers. Fund customers and independent experts should be allowed to review and make recommendations about the level of charges. The Finance Department should approve the Packet Pg. 92 Attachment: Exhibit A (3189 : Financial Policy Update - General Policies RESO) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 7 analysis and conclusions used to set rates. 3. Internal service funds should compete with similar services offered by the private sector. The City staff will compare rates every five years. If not competitive with the private sector, the Finance Department will analyze whether the private sector should provide the service. 4. Internal service funds may build up reserves. Customer-approved master plans and independent third-party actuarial reviews (for the Benefit and Self-Insurance funds) guide the level of reserves. Fund managers may spend reserves only for their approved purpose. 5. The City may buy equipment and facilities for the internal service funds through lease- purchase financing. Management's decision to recommend lease-purchase financing depends on: (1) cash flow needs; (2) budget constraints; (3) benefit to cost analysis; and (4) level of reserves. 6. Except for the Utilities Customer Service and Administration Fund, Internal service funds operate under the same guidelines and constraints as the General Fund and other governmental funds of the City. The Utilities Customer Service and Administration Fund shall operate under the guidelines of the Utilities Services Funds. C. Cultural Services & Facilities Fund Fee Policy 1. Total revenue from fees and charges shall cover a minimum of 55% of Lincoln Center Operation and Maintenance and Performing and Visual Arts Programming Budgets. This includes revenues generated at the Lincoln Center from rentals, equipment, concessions and other miscellaneous sources and all total direct revenues from the Performing and Visual Arts Programming. A transfer from the General Fund will make up the difference between total revenue and expenditures. 2. The Cultural Services and Facilities Administration and Museum budgets provide minimal financial support. These programs are funded primarily by a transfer from the General Fund. 3. Major capital improvements and renovations will be financed through sources other than Cultural Services and Facilities Fund. 4. Solicitation of funds through donations, fund-raising events, and non-traditional sources shall be encouraged by the City staff, Lincoln Center League, the Cultural Resources Board and the City Council. Funding collected for any special purpose shall be earmarked for that purpose and those funds will be processed through the Fort Collins Foundation. Packet Pg. 93 Attachment: Exhibit A (3189 : Financial Policy Update - General Policies RESO) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 8 D. Recreation Fund Fee Policy The following fee policy for the Recreation Fund was adopted by Resolution 1990-132 on September 4, 1990. The goal of the policy is to provide for a more equitable distribution of the costs of recreational programs between program users and General Fund tax dollars. Costs associated with the Recreation Fund shall be defined as either Program Costs or Community Good Costs. 1. Program costs are directly associated with the activities and facilities used by the citizens, and include the following: (a) Activity Costs (1) part time staff (2) materials (3) equipment (4) participant transportation (5) other costs directly associated with conducting activities (b) Facility Operation and Maintenance Costs (1) minor repairs (2) custodial equipment and supplies (3) building utilities (4) specialized items (5) other operations and maintenance costs directly associated with operating facilities Fees should cover the cost of the direct program experience and facilities used. However, fees may be established in accordance with the market value of the recreational services provided. The fees charged will not exceed the cost of providing direct services to program users. 2. Community Good costs are those costs that are necessary to provide a program but are not directly experienced by the user. Such costs include the following: (a) full time recreation staff (b) office operation costs such as telephone and computer charges (c) training costs (d) dues and subscriptions (e) insurance (f) office supplies and equipment (g) other costs not directly experienced by the users Packet Pg. 94 Attachment: Exhibit A (3189 : Financial Policy Update - General Policies RESO) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 9 The General Fund shall cover "Community Good" costs. General Fund will also cover deficits in programs that cannot recover all their costs through fees. Generally, these include programs designed for special populations where it is not feasible to cover the total cost of participation, or programs, like youth sports where Council policy requires a fee discount. Because costs that are defined as "Community Good" costs are supported by the General Fund, they are subject to the same operational guidelines as established for other General Fund budgets. 3.5 Capital Improvement Program 1. Each Service Area or Department shall develop multi-year Master Plans for capital improvements. On a city-wide basis, staff shall compile a 10 year Capital Improvement Plan and update it every two years. Estimates of operating and maintenance costs should be included; 2. Appropriation requests must include not only the cost of construction or acquisition and the funding sources, but an estimate of operating and maintenance costs; 3. Capital improvements projects will be administered in accordance with the Capital Projects Procedures Manual; 4. Appropriations for capital improvements will be constructed and expenditures incurred only for the purpose as approved by City Council; 5. Staff should seek out grants and partnerships whenever appropriate. ; Packet Pg. 95 Attachment: Exhibit A (3189 : Financial Policy Update - General Policies RESO) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 10 Definitions Example: Packet Pg. 96 Attachment: Exhibit A (3189 : Financial Policy Update - General Policies RESO) Financial Policy 3 – General Financial Policies PROPOSED CLEAN VERSION 11 Getting Help Please contact the Controller with any questions at 970.221.6772. Packet Pg. 97 Attachment: Exhibit A (3189 : Financial Policy Update - General Policies RESO) Agenda Item 8 Item # 8 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Sharon Thomas, CDBG/HOME Program Administrator Beth Sowder, Director of Social Sustainability Jeff Mihelich, Deputy City Manager SUBJECT Public Hearing and Resolution 2015-056 Approving the Programs and Projects That Will Receive Funds From the Federal Community Development Block Grant Program (CDBG), the Home Investment Partnerships Program (HOME), and the City's Affordable Housing Fund (AHF) and Human Services Program (HSP). EXECUTIVE SUMMARY The purpose of this item is to approve the funding of the 2015 spring cycle of the Competitive Process. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION Resolution 2015-056 establishes which programs and projects submitted in the 2015 spring cycle of the Competitive Process will receive funding with CDBG, HOME, AHF and HSP funds for the FY2015 program year that begins October 1, 2015 (Background information about the Competitive Process can be found in Attachment 2. The CDBG Program, and the HOME Program provide federal funds from the Department of Housing and Urban Development (HUD) to the City of Fort Collins which can be allocated to housing and community development related programs and projects and administration of the funds. Background information about the CDBG and HOME programs is included in Attachment 5. AHF and HSP are City General Fund and KFCG funds. In 2015 the total available dollar amount is $3,164,304. The following table provides a summary of all 2015 funding sources: FY2015 Funding Sources Funding Source Amount CDBG $1,133,128 HOME $862,009 AHF $525,047 HSP $644,120 Total $3,164,304 Allocations for the three funding categories are: Housing $2,081,091; Public (Human) Service $799,248; and Planning and Administration $283,965. FY2015 Funding Categories Funding Source Amount FY2015 Housing $2,081,091 FY2015 Public (Human) Service $799,248 Agenda Item 8 Item # 8 Page 2 FY 2015 and 2014 Planning and Administration $283,965 Total $3,164,304 Total CDBG funds for FY2015 is $1,133,128 which comes from the 2015 CDBG Entitlement Grant of $951,389, FY2014 CDBG Unprogrammed funds of $82,803 and FY2013 CDBG Unprogrammed funds of $98,936. Unprogrammed funds represent previously committed grant funds that are available for re-allocation as a result of the receipt of program income. Program income includes repayments from loans issued for housing rehabilitation, homebuyer assistance, affordable housing acquisition and development. HUD regulations allow a maximum of 20% CDBG Entitlement and current year (FY2014) Unprogrammed funds to be used for CDBG planning and program administration. This equals $190,277 of Entitlement and $16,560 of Unprogrammed funds, for a total of $206,837. Unprogrammed funds must be spent during FY2014, which ends September 30, 2015. The maximum limit allowed by HUD regulations in the Public (Human) Service category for the CDBG Entitlement Grant and current year CDBG Reprogrammed is 15%. Allowable CDBG funds in this category total $155,128: $142,708 from the CDBG Entitlement Grant and $12,420 from CDBG FY2014 Unprogrammed. The following table provides a summary of 2015 CDBG funding sources: FY2015 CDBG Funding Sources Funding SourceAmount FY2015 CDBG Entitlement Grant $951,389 FY2014 CDBG Unprogrammed $82,803 FY2013 CDBG Unprogrammed $98,936 Total $1,133,128 The City’s contribution to the Public (Human) Service category is $389,601 in 2015 HSP funds, $250,047 in HSP KFCG funds. Unprogrammed HSP funds from 2014 and 2013 add an additional $4,472, for a total of $644,120. The total available funding in the Public (Human) Services category is $799,248. The following table provides a summary of 2015 HSP funding sources: FY2015 HSP Funding Sources Funding SourceAmount FY2015 HSP General Fund $389,601 FY2015 HSP KFCG $250,047 FY2014/2013 HSP Unprogrammed $4,472 Total $644,120 In January of 2015 City Council approved allocating HOME and AHF funds in the spring cycle of the Competitive Process rather than holding them for allocation in the fall (Resolution 2015-009). Therefore, all funds are available for allocation during the spring cycle of the Competitive Process. The total HOME funds for FY2015 is $862,009 which is made up of the FY2015 HOME Participating Jurisdiction Grant of $519,485 and HOME 2014 Unprogrammed funds of $342,524. HUD regulations allow a maximum of 10% of the HOME Grant, $51,948 and FY2014 HOME Unprogrammed funds (with certain restrictions), $25,180 for a total of $77,128, to be used for HOME program administrative purposes. HUD regulations also require a 15% set-aside of the HOME Grant for Community Housing Development Organizations (CHDOs). Currently the only verified CHDO in Fort Collins is Habitat for Humanity. The City of Fort Collins is ahead of schedule for the required CHDO set-aside, therefore no HOME funds were allocated to this category in FY2015. The following table summarizes the FY2015 HOME funding sources: Agenda Item 8 Item # 8 Page 3 FY2015 HOME Funding Sources Funding SourceAmount FY2015 HOME Participating Jurisdiction Grant $519,485 FY2014 HOME Unprogrammed $342,524 Total $862,009 The City’s contribution for the housing category is $525,047: $325,047 in AHF funds and $200,000 in AHF KFCG funds. The following table summarizes the FY2015 AHF funding sources: FY2015 AHF Funding Sources Funding SourceAmount FY2015 AHF General Fund $325,047 FY2015 AHF KFCG $200,000 Total $525,047 The following table summarizes the total funding amount and sources of all available CDBG, HOME, AHF and HSP funds for distribution during the 2015 spring cycle of the Competitive Process and how the funding is distributed among the three categories: Available Funding for FY2015 Funding Source Funding Amount Administration (Maximum of 20% of CDBG Grant) Administration HOME Grant (Maximum of 10% of HOME Grant) Public Service (Maximum of 15% of CDBG Grant) Housing FY2015 CDBG Grant $951,389 $190,277 $0 $142,708 $618,404 FY2014 CDBG Unprogrammed $82,803 $16,560* $0 $12,420 $53,823 FY2013 CDBG Unprogrammed $98,936 $0 $0 $0 $98,936 FY2015 HOME Grant $519,485 $0 $51,948 $0 $467,537 FY2014 HOME Unprogrammed $342,524 $0 $25,180 $0 $317,344 FY2015 AHF $325,047 $0 $0 $0 $325,047 FY2015 AHF KFCG $200,000 $0 $0 $0 $200,000 FY2015 HSP $389,601 $0 $0 $389,601 $0 FY2015 HSP KFCG $250,047 $0 $0 $250,047 $0 Agenda Item 8 Item # 8 Page 4 $1,349,494. There were shortages in both the housing and public service categories of more than $500,000. The following table summarizes the amount of funding requests compared to the amount of funding available for each of the funding categories: FY2015 Funding Requests by Category Category Number of Applications Available Funding Requested Funding Available - Request Difference Administration - CDBG * $206,837 $206,837 $0 Administration - HOME * $77,128 $77,128 $0 Housing 6 $2,081,091 $2,621,982 -$540,891 Public (Human) Services 34 $799,248 $1,349,494 -$550,246 Totals 40 $3,164,304 $4,255,441 -$1,091,137 CITY FINANCIAL IMPACTS The CDBG and HOME Programs provide federal funds from HUD to the City of Fort Collins for allocation to housing and community development related programs and projects and administration of the funds, thereby, reducing the demand on the City’s General Fund Budget to address such needs. During FY2015 the total amount of CDBG funds available for allocation is $1,133,128 and HOME funds is $862,009. The City contributes $644,120 through the General Fund and KFCG in the Human Services Program (HSP) and $525,047 in General Fund and KFCG Affordable Housing Fund (AHF) dollars. The total City contribution for 2015 is $1,169,167. Through the provision of affordable housing, more of Fort Collins’ work force can reside within the community. This means there is an available labor pool within the city, which is a positive benefit to economic sustainability. Public (human) service programs contribute to economic sustainability by providing such programs as job training, child care, and housing counseling, so workers can maintain their employment and housing situations. By providing funding to these programs for needed upgrades to their facilities or for partial purchase of service locations, the agencies are better able to utilize other available funds to serve their clients. ENVIRONMENTAL IMPACTS Affordable housing programs help provide for a healthy environment. By offering affordable housing options for lower income people, more of Fort Collins’ work force can live in the community instead of being forced to live outside the community and commute into the city for work. In addition, many affordable housing projects are located within close proximity to bus routes in the City. This helps reduce traffic congestion and thus improves air quality. Affordable housing developers, including for-profit and non-profit agencies, are utilizing green building practices in both new construction and major rehabilitation of existing housing unit projects. These practices include geo-thermal applications and other energy saving techniques. All affordable housing projects utilizing CDBG and HOME funds are required to pass a HUD Environmental Review which covers such items as noise impacts, floodplains, hazardous materials, etc. BOARD / COMMISSION RECOMMENDATION The CDBG Commission recommends adoption of the following funding recommendations as to which programs and projects should receive funding from the available funding sources presented above, which include CDBG, HOME, AHF and HSP funds. More details about each applicant can be found in Attachment 1. The Commission reviewed all 40 applications, watched presentations by each applicant, and asked clarifying questions. In addition, they considered the priority rankings of the Affordable Housing Board (Attachment 3) and the goals of the Affordable Housing Strategic Plan. The following tables present the allocations Agenda Item 8 Item # 8 Page 5 recommended by the Commission to City Council within each major category: Planning and Administration Category Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded City of Fort Collins: CDBG Administration/Planning* $206,837 $206,837 $0 100% City of Fort Collins: HOME Administration/Planning $77,128 $77,128 $0 100% Administration/Planning Total $283,965 $283,965 $0 100% *CDBG FY2014 Unprogrammed funds for Planning and Administration ($16,560) must be expended by September 30, 2015 per HUD Regulations. The CDBG Commission determined five of the six housing proposals were projects that would benefit from receiving funding, three for full funding and two for partial. One proposal received $0 funding. There was a funding gap of $540,891. Those recommendations are listed in the table below: Housing Category Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded City of Fort Collins: Homebuyer Assistance Program $200,000 $200,000 $0 100% Fort Collins Housing Authority: Tenant Based Rental Assistance for CDDT $170,227 $170,227 $0 100% Fort Collins Housing Authority: Village on Redwood: A Vibrant Sustainable Community $1,407,255 $1,407,255 $0 100% GRID Alternatives: Residential Solar Affordable Housing Program $52,500 $0 $52,500 0% Neighbor to Neighbor: Coachlight Sliding Glass Doors $42,000 $21,000 $21,000 50% Villages: Legacy Senior Residences II $750,000 $282,609 $467,391 38% Housing Total $2,621,982 $2,081,091 $540,891 79% In the Public (Human) Service category 33 proposals are being recommended for partial funding, ranging from 16% to 87%. One proposal is not being recommended for funding and no proposals received a recommendation for full funding. There is a funding gap of $550,246. Those recommendations are listed in the table below: Public Service Category Agenda Item 8 Item # 8 Page 6 CASA Program: Harmony House Supervised Visitation and Exchange Program $28,818 $15,000 $13,818 52% Catholic Charities: Senior Services $25,000 $15,000 $10,000 60% Catholic Charities: Shelter & Follow-Up Services $60,000 $30,000 $30,000 50% The Center for Family Outreach: Low- Income Youth Scholarship Program $10,050 $7,537 $2,513 75% ChildSafe Colorado: Child Sexual Abuse Treatment Program $50,000 $32,250 $17,750 65% Colo. Health Network (NCAP): Client Services & Homelessness Prevention Program $31,748 $5,000 $26,748 16% Crossroads Safehouse: Advocacy Program $53,730 $38,095 $15,635 71% Disabled Resource Services: Access to Independence $29,686 $25,000 $4,686 84% *Education & Life Training Center: Employment Skills Training $36,186 $10,000 $26,186 28% Elderhaus Adult Day Program: Community Based Therapeutic Care $55,000 $38,016 $16,984 69% The Family Center/La Familia: Childcare Scholarships $50,000 $40,000 $10,000 80% Food Bank for Larimer County: Kids Café $34,599 $23,500 $11,099 68% GRID Alternatives Colorado: Community Solar Affordable Housing Program $30,000 $0 $30,000 0% Health District of Larimer County: Dental Connections $54,500 $20,000 $34,500 37% Homeless Gear: Services for the Homeless $30,000 $5,500 $24,500 18% Homelessness Prevention Initiative: Rental Assistance $45,000 $37,500 $7,500 83% Larimer County Child Advocacy Center: Victim’s Services - Child Abuse Prevention $32,000 $22,000 $10,000 69% *The Matthews House: Empowering Youth Program $35,200 $20,000 $15,200 57% Neighbor to Neighbor: Housing Counseling $60,000 $30,000 $30,000 50% Agenda Item 8 Item # 8 Page 7 Touchstone Health Partners: Community Dual Disorders Treatment Program $70,173 $25,000 $45,173 36% Touchstone Health Partners: Essential Mental Health Services at the Murphy Center $25,447 $18,000 $7,447 71% Turning Point Center for Youth and Family Development: Crisis Intervention Services $25,000 $12,500 $12,500 50% Volunteers of America: Home Delivered Meal Service $35,000 $30,600 $4,400 87% Public Service Total $1,349,494 $799,248 $550,246 59% *Education and Life Training Center merged with The Matthews House in April, 2015. A summary of the funding recommendations by category is presented in the following table: Funding Recommendations by Category Category Recommended Funding % of Total CDBG and HOME Program Administration $283,965 9% Housing $2,081,091 66% Public Service $799,248 25% Total $3,164,304 100% The CDBG Commission has recommended allocating all the available funding, which is $3,164,304. The justifications for the CDBG Commission’s recommendations can be found in Attachment 4. PUBLIC OUTREACH HUD regulations require a 30-day public comment period on the proposed allocation of CDBG and HOME funds. Staff placed an ad in the Coloradoan on April 19, 2015 presenting the list of recommended funding for programs/projects and indicated the public comment period would start on April 20, 2015, and end on May 19, 2015. The public notice of funding recommendations was placed on the Social Sustainability Department’s website. It was also distributed to 12 entities serving a majority of clients in legally protected classes-including those in a racial/ethnic minority, those with a disability, or female heads of households-or serving those community members who might otherwise have barriers to public participation in the City’s civic engagement processes. To date no public comments have been received. ATTACHMENTS 1. 2015 Spring Competitive Process (PDF) 2. Background on the Competitive Process (PDF) 3. Affordable Housing Board Priority Rankings (PDF) 4. CDBG Commission minutes, April 16, 2015 (draft) (PDF) 5. CDBG and HOME Background Information (PDF) Attachment 1 BACKGROUND AND SUMMARY OF CDBG COMMISSION’S RECOMMENDATIONS FOR FUNDING At the May 19, 2015, regular City Council Meeting, the Council will be conducting a public hearing and considering the adoption of a Resolution establishing which programs and projects will receive funding with Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), City Affordable Housing Fund (AHF) and City Human Services Program (HSP) funds for the FY2015 Program year, which starts on October 1, 2015. The Resolution represents the culmination of the spring cycle of the Competitive Process approved in January 2000 by the Council for the allocation of the City’s financial resources to affordable housing programs/projects and community development activities. Additional background material about the Competitive Process is included in Attachment 2. The CDBG and HOME Programs are ongoing grant administration programs funded by the Department of Housing and Urban Development (HUD). The City of Fort Collins has received CDBG funds as an Entitlement Community since 1975 and has been a HOME Participating Jurisdiction since 1994. This means the City is guaranteed a certain level of funding each year. The level of funding is dependent upon the total amount of funds allocated to the program by Congress and on a formula developed by HUD comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. Additional background information on the City's CDBG and HOME programs is presented in Attachment 5. The City’s Affordable Housing Fund (AHF) was established in 2000 to supplement federal funding from the CDBG and HOME programs. One purpose of the AHF was to have a source of funding free of federal rules and regulations. Funding awarded to programs targets households in Fort Collins whose incomes are at or below 80% of Area Median Income (AMI). The 2015-2016 BFO Cycle added $200,000 in Keep Fort Collins Great (KFCG) funds to the program. These AHF monies help fill other funding gaps and lower the cost of housing and other basic services for Fort Collins citizens who are most vulnerable and in need. By empowering and stabilizing families, these funds strengthen and improve the fundamental building blocks of Fort Collins: its neighborhoods. The Human Services Program (HSP) was formerly the Community Partnership Program, a joint human services funding venture between the City of Fort Collins and Larimer County. Historically administered by the County, the City’s funding portion of the program switched to internal administration as a result of the 2006 Budgeting for Outcomes (BFO) process. In a focus towards streamlining government processes, improving customer service, and fine tuning desired results, HSP has been folded into the Spring Cycle of the City’s Competitive Process. Funding awarded to programs targets households in Fort Collins whose incomes are at or below 80% of Area Median Income (AMI). KFCG funds were later added to the program. Like AHF funds, these funds help fill other funding gaps to provide services and support for Fort Collins citizens who are most vulnerable. AVAILABLE FUNDS The following table summarizes the amount and sources of all available CDBG, HOME, AHF and HSP funds for distribution in the housing and public service categories during the FY2015 Spring Cycle of the Competitive Process: Available Funding Funding Amount Funding Source $951,389 FY2015 CDBG Entitlement Grant $82,803 FY2014 CDBG Unprogrammed $98,936 FY2013 CDBG Unprogrammed $519,485 FY2015 HOME Participating Jurisdiction Grant $342,524 FY2014 HOME Unprogrammed $325,047 FY2015 AHF $200,000 FY2015 AHF KFCG $389,601 FY2015 HSP $250,047 FY2015 HSP KFCG $4,472 FY2014/2013 HSP Unprogrammed $3,164,304 Total Funding Available Unprogrammed funds represent previously committed grant funds that are available for re-allocation as a result of the receipt of program income. Program income includes repayments from loans issued for housing rehabilitation, homebuyer assistance, affordable housing acquisition and development. SELECTION PROCESS Notices for the City’s FY2015 Spring Competitive Process were sent via email to potential applicants in late December 2014 and the Social Sustainability Department placed an advertisement in the Coloradoan in January to solicit requests for housing and community development projects. Applications were available beginning January 9, 2015 via ZoomGrants, a web-based application, and were due February 19, 2015. The City received 40 applications (6 in the housing category and 34 in the public service category) requesting over $3 million in funding. On March 5 all applications were made available to the CDBG Commission and the housing proposals were made available to the Affordable Housing Board (AHB) for review. On March 24, March 26, March 31 and April 2 the Commission met to hear presentations and ask clarification questions from each applicant. The AHB, at a special meeting on March 26, 2015, voted to recommend to the CDBG Commission a priority ranking of the six affordable housing proposals (see Attachment 3). The priority ranking was presented to the CDBG Commission on April 2. The Commission met on April 16 for the purpose of preparing a recommendation to City Council as to which programs and projects should be funded for the FY2015 program year. At this meeting the Commission reviewed the written applications, the applicants’ verbal presentations, the information provided during the question and answer session, and reviewed the performance of agencies who received funding in previous years. They considered the priority rankings of the AHB and the goals of the City’s Affordable Housing Strategic Plan 2010-2014. The Commission then worked on the formulation of its list of recommendations. CDBG COMMISSION'S LIST OF RECOMMENDATIONS Using HUD’s funding limitations (20% for Planning and Administration and 15% for Public Services), the Commission had to decide which programs and projects best fit the City's needs. Listed below is a summary of each applicant's initial request for funding and the Commission's list of recommendations. HOUSING HO-1 City of Fort Collins: Homebuyer Assistance Program Request: $200,000 Recommendation: $200,000 Percentage: 100% The Social Sustainability Department is requesting additional dollars for the Homebuyer Assistance (HBA) Program that provides downpayment assistance to first-time homebuyers. The program provides loans up to 6% of the purchase price of a home (to $15,000) to households earning less than 80% of Area Median Income (AMI). Full funding is recommended. HO-2 Fort Collins Housing Authority: Tenant Based Rental Assistance for CDDT Request: $170,227 Recommendation: $170,227 Percentage: 100% As part of a the Community Dual Disorders Team’s (CDDT) collaborative service program, the Fort Collins Housing Authority is requesting funding for the rental assistance component that supports chronically homeless people. The $170,227 request would provide for 24 months of rental and deposit assistance for up to 10 individuals suffering from both severe mental illness and a substance abuse disorders. Full funding is recommended. HO-3 Fort Collins Housing Authority: Village on Redwood: A Vibrant, Sustainable Community Request: $1,407,255 Recommendation: $1,407,255 Percentage: 100% The Fort Collins Housing Authority request is for development costs associated with the building of a new affordable rental housing community. Once built, Village on Redwood: A Vibrant Sustainable Community will provide 72 units of affordable rental housing to households with incomes at 0-60% AMI. Full funding is recommended. HO-4 GRID Alternatives Colorado Request: $52,500 Recommendation: $0 Percentage: 0% GRID Alternatives is a nonprofit entity that offers residential and community solar services. The request of $52,500 for residential solar panels would serve 5 low-income households. The program provides clients energy efficiency services, education, rooftop solar installations and job training opportunities. Funding is not recommended. HO-5 Neighbor to Neighbor Request: $42,000 Recommendation: $21,000 Percentage: 50% This request, from the nonprofit agency Neighbor to Neighbor (N2N), is to replace all 68 sliding glass doors in its largest affordable housing community, Coachlight Plaza Apartments. The recommendation is to fund a portion (50%) of the request. HO-6 The Villages: Legacy Senior Residences II Request: $750,000 Recommendation: $282,609 Percentage: 38% This request for $750,000 is from the Villages, Inc., the nonprofit arm of Fort Collins Housing Authority. The funds are for development costs associated with the building of a new affordable senior rental housing community. Once built, Legacy Senior Residences II will provide 60 units of affordable rental housing to seniors with incomes at 0-60% AMI. The recommendation is to fund a portion (38%) of the request. PUBLIC SERVICE PS-1 Alliance for Suicide Prevention of Larimer County: Education, Awareness & Grief Support Programs Request: $10,530 Recommendation: $4,250 Percentage: 40% The Alliance provides education, awareness, and grief support to the community around the issue of suicide. The request is for partial payment of the education and outreach materials costs needed for the programs, and partial salary support for the part-time grief support specialist and one other direct service staff. The funding recommendation is for the partial costs of the outreach materials (40% of request). PS-2 B.A.S.E. Camp: Childcare Scholarships Request: $66,000 Recommendation: $49,000 Percentage: 74% B.A.S.E. Camp is a before- and after-school childcare service, and also provides full- day care for “school-out” days and the 11-week summer break. This request will cover the gaps created when serving low-income families with reduced fees. The recommendation is to fund a portion (74%) of the request. PS-3 Boys & Girls Clubs of Larimer County: Great Futures Start Here Request: $48,706 Recommendation: $23,000 Percentage: 47% The Boys and Girls Club has requested assistance for its long-standing after-school and summer care program. The Club charges an annual fee of only $10 and provides activities for a broad age-range of kids. The Club encourages a donation from families for full day program participation during the summer. This application requests funds to supplement the salaries of five full time Program Directors and one Unit Director. The recommendation is to fund a portion (47%) of the request. PS-4 CASA Program: Court Appointed Special Advocates Request: $28,872 Recommendation: $12,000 Percentage: 42% Court Appointed Special Advocates (CASA) provides trained community advocates for children who have been abused and/or neglected by their parents. These advocates provide neutral recommendations to the courts as to the future placement of the child. CASA is requesting assistance with partial salary and benefits for the CASA Program Team, which consists of Case Supervisors and a Volunteer Trainer, and training expenses. The recommendation is to partially fund (42%) the Program Team. PS-5 CASA Program: Harmony House Supervised Visitation and Exchange Program Request: $28,818 Recommendation: $15,000 Percentage: 52% Harmony House, operated by CASA, provides a safe, conflict-free place for families to have supervised visitations, exchanges and interactions. Harmony House staff also document information used in deciding the child’s permanent placement. This request by CASA is for partial salary and benefit of 4.5 FTE Case Managers, utility costs and intern/staff training costs. The recommendation is to partially fund ($15,000) salary and benefits. PS-6 Catholic Charities: Senior Services Request: $25,000 Recommendation: $15,000 Percentage: 60% Senior Services provides outreach and assistance to at-risk elderly with the goal of enabling them to maintain greater health, safety, and independence. Funding would cover partial salary and benefits of the Senior Case Manager. Partial funding is recommended (60%). PS-7 Catholic Charities: Shelter and Follow-Up Services Request: $60,000 Recommendation: $30,000 Percentage: 50% Catholic Charities’ Shelter (The Mission) provides shelter, food, case management, resource navigation, benefits application assistance and transitional housing help in support of the homeless and near homeless. Catholic Charities is requesting $40,000 for partial salaries (50%) of 2 FTE shelter staff and $20,000 for salary and benefits of a part-time Case Manager who provides follow-up services to clients in transitional housing. The recommendation is to fund $30,000 (50%) for the shelter staff. PS-8 Center for Family Outreach: Low-Income Youth Scholarship Program Request: $10,050 Recommendation: $7,537 Percentage: 75% The Center for Family Outreach provides early intervention for youth ages 10 to 18 (and their families) who are experiencing high-risk behaviors, such as alcohol and drug use. Funding would pay for program scholarships ($200 average) for extremely low-income youth, who comprise 20% for the program’s participants. Funding recommendation is for 75% of request. PS-9 ChildSafe: Child Sexual Abuse Treatment Program Request: $50,000 Recommendation: $32,250 Percentage: 65% ChildSafe provides treatment to victims of child sexual abuse and their non-offending family members, treating trauma, reducing risk of re-victimization, providing safety skills, dealing with impacts in other life sectors (school, work, health, etc.). Funding requested would assist with salaries for therapy and pay a portion of rent. The recommendation is to fund $32,500 (65%) for assistance with salaries. PS-10 Colorado Health Network, dba Northern Colorado AIDS Project (NCAP): Client Services and Homelessness Prevention Program Request: $31,748 Recommendation: $5,000 Percentage: 16% NCAP’s Case Management and Homelessness Prevention Programs help families and individuals coping with HIV/AIDS retain their household stability and health as their ability to maintain financial independence diminishes. This request will supplement the salaries of direct service providers ($26,912). The remainder will provide medical, emergency and basic needs to clients of NCAP. The funding recommendation is to fund medical, emergency and basic needs, which is 16% of the request. PS-11 Crossroads Safehouse: Advocacy Program Request: $53,730 Recommendation: $38,095 Percentage: 71% Crossroads is a domestic violence shelter serving Larimer County. The shelter provides emergency housing, crisis intervention and other services, outreach and education. This request is for a portion of salaries of one Domestic Violence Advocate and a part-time Family Advocate. The recommendation is for partial funding (71%). PS-12 Disabled Resource Services (DSR): Access to Independence Request: $29,686 Recommendation: $25,000 Percentage: 84% People with disabilities who are facing issues around poverty, survival, discrimination and dependency are provided assistance from DSR. Access to Independence provides supportive case management and community assistance to increase the independence of adults with severe disabilities. DSR is requesting funds to pay a portion of salaries for four Independent Living Specialists. It is recommended that a portion (84%) of the request be funded. PS-13 Education and Life Training Center: Employment Skills Training Request: $36,186 Recommendation: $10,000 Percentage: 28% ELTC provides employment skills, literacy training and tools for building social capital to economically disadvantaged populations. ELTC is requesting funding for scholarships to help low-income students afford classes. Partial funding (28%) is recommended. During presentations, the ELTC Board President disclosed that The Matthews House was merging with ELTC and that ELTC would become a program under The Matthews House. PS-14 Elderhaus Adult Day Program: Community Based Therapeutic Care Request: $55,000 Recommendation: $38,016 Percentage: 69% Through the Therapeutic Activity Program, Elderhaus provides a therapeutic daytime program for adults with special needs such as congenital issues (Downs Syndrome, Cerebral Palsy), acquired afflictions (traumatic brain injury) and various dementias. This request seeks funding to supplement direct service costs, partial salaries of five Program Directors, Food Service costs and program transportation expenses. Funding recommendation is $38,016 for salaries (69%). PS-15 Family Center/La Familia: Childcare Scholarships Request: $50,000 Recommendation: $40,000 Percentage: 80% The Family Center/La Familia provides affordable child care for infants, toddlers and preschool-aged children. This application requests $50,000 to provide scholarships for low-income households who do not qualify for Colorado Childcare Assistance Program (CCAP) or who need supplemental support for childcare expenses while working or going to school. 80% of the request is recommended for funding. PS-16 Food Bank for Larimer County: Kids Café Request: $34,599 Recommendation: $23,500 Percentage: 68% Kids Café provides meals for children ages 3-18 who are food insecure. Meals are provided without regard to the income of the child’s family, but the sites where the meals are provided are in or near schools with the highest eligibility rates for free or reduced priced lunches. This application requests funds to cover partial salaries of the Kids Café Manager and the Child Programs Coordinator. Partial funding is recommended (68%). PS-17 GRID Alternatives Colorado: Community Solar Affordable Housing Program Request: $30,000 Recommendation: $0 Percentage: 0% Grid Alternatives is a nonprofit, fully licensed contractor that provides solar electricity to low-income families. They offer residential and community solar services, and they provide job training and career education. The request for $30,000 would pay for a portion of the costs to provide solar services to 5 low-income households. The application requests help with partial costs of solar equipment ($19,330), construction materials ($6,250) and personnel ($4,420). No funding is recommended for this program. PS-18 Health District of Northern Larimer County: Dental Connections Request: $54,500 Recommendation: $20,000 Percentage: 37% Dental Connections, through the Health District, seeks to develop a sustainable, cost- effective system for delivering oral health care to underserved low-income and disabled adults. Poor dental health often connects to other health issues, economic instability (job search/success), and presents barriers to self-sufficiency. This request asks for 50% of salary assistance for two core direct-service team members, a Dental Care Coordinator and a Dental Connections Specialist. The recommendation is to fund Dental Connections at 37% of request. PS-19 Homeless Gear: Services for the Homeless Request: $30,000 Recommendation: $5,500 Percentage: 18% Homeless Gear provides homeless individuals and families with services that help them survive in the short term (supplies), connect to resources in the interim, and regain and maintain self-sufficiency. The request for $30,000 would provide partial salary for the Hand Up Program Coordinator ($15,000—35%), funding of $5,000 (50%) of the One Village One Family Program, $3,000 (77%) of the Outreach Vehicle and $7,000 (64%) for Warehouse costs (rent, utilities, etc.). The recommendation is to fund 18% of request for the One Village One Family Program and Outreach Vehicle. PS-20 Homelessness Prevention Initiative (HPI): Rental Assistance Request: $45,000 Recommendation: $37,500 Percentage: 83% HPI’s Rent Assistance provides temporary funding to cover the cost of rent for families facing eviction. This application requests $45,000 to cover one-time assistance towards rent for 600 individuals (or approximately 150 households). 83% of request is recommended for funding. PS-21 Larimer County Child Advocacy Center: Victim Services – Child Abuse Prevention Request: $32,000 Recommendation: $22,000 Percentage: 69% The CAC serves the needs of low-income, victimized children and families by acting as “first-in,” providing trauma-informed services (forensic interviews and victim advocacy). The goal is to avoid re-victimization of children as they move through the legal system. Because of the need for objective information, CAC cannot accept payments from the families it serves or the government entities to which it provides information. The request is for a portion of the salaries of the Bilingual Victim Advocate and Prevention Services Coordinator. The recommendation is to fund the Bilingual Victim Advocate, 69% of request. PS-22 The Matthews House: Empowering Youth Program Request: $35,200 Recommendation: $20,000 Percentage: 57% The Matthews House works intensively with at-risk, homeless, and abused youth, ages 16-21, transitioning them to become contributing adult community members. Case management, independent living skills, and aftercare are offered towards achieving self- sufficiency. This request is for partial (50%) salaries of two full time Case Managers. Partial funding of 57% is recommended. PS-23 Neighbor to Neighbor: Housing Counseling Request: $60,000 Recommendation: $30,000 Percentage: 50% Housing Counseling consists of the following services: Emergency Rent Assistance Counseling, Pre-rental Counseling, Landlord/Tenant Counseling, Pre-purchase Counseling/Homebuyer Classes and Training, Mortgage Default Counseling and Reverse Mortgage Counseling. Neighbor to Neighbor has requested salary and benefits funding for a Rental Counselor and a Homeownership Counselor. The recommendation is to fund 30% of request. PS-24 Neighbor to Neighbor: Rent Assistance Request: $36,125 Recommendation: $30,000 Percentage: 83% Neighbor to Neighbor’s Rent Assistance Program provides rent assistance and first month’s rent for residents who need financial assistance to maintain housing. N2N has requested funding to subsidize 220 persons (85 households). Clients are assisted with a one-time payment up to $350 for rent assistance, and up to $500 towards a first month’s rent payment. Partial funding of $30,000 (83%) is recommended. PS-25 Project Self-Sufficiency: Services for Single-Parent Families Request: $35,000 Recommendation: $30,000 Percentage: 86% The mission of Project Self-Sufficiency (PS-S) is to assist low-income single parents in their efforts to build and maintain strong, healthy families, achieve economic independence, and become free from community and government assistance. They have requested funding to pay partial salaries and benefits for three PS-S Advisors who work with program participants living in Fort Collins. 86% of the request is being recommended for funding. PS-26 Rehabilitation and Visiting Nurse Association (RVNA): Home Health Care Scholarships Request: $40,000 Recommendation: $25,000 Percentage: 63% RVNA provides home care services, skilled and unskilled, as well as acute and long- term care in the clients’ homes. Services include nursing, physical therapy, occupational therapy, speech therapy, medical social services, certified nurse aide service, personal care service and homemaking services. RVNA has requested $40,000 to pay for both skilled and unskilled service for 116 low-income clients. Partial funding (63%) is recommended. PS-27 Respite Care: Childcare Scholarships Request: $35,000 Recommendation: $30,000 Percentage: 86% Respite Care offers day and overnight care as a service for families who have children (up to age 21) with developmental disabilities. Funding is being requested to help with 37 childcare assistance scholarships for low-income families. Partial funding (86%) is recommended. PS-28 SERVE 6.8: Sister Mary Alice Murphy Center for Hope Request: $57,517 Recommendation: $28,000 Percentage: 49% Serve 6.8 operates the Murphy Center which provides services to people who are homeless or at risk of becoming homeless. The request covers a portion of salaries for the three Resource Specialists, an Intake Specialist and the Program Coordinator. Partial funding (49%) is recommended. PS-29 Sexual Assault Victim Advocate (SAVA) Center: Bilingual Sexual Assault Victim Services Request: $24,607 Recommendation: $20,000 Percentage: 81% SAVA provides crisis intervention, advocacy, and counseling for those affected by sexual violence and provides prevention through community outreach and education. The request from SAVA is to partially fund salaries of the Bilingual Victim Advocate, Therapist and Director of Client Services. The recommendation is 20% of request. PS-30 Teaching Tree Early Childhood Learning Center: Childcare Scholarships Request: $60,000 Recommendation: $47,500 Percentage: 79% Teaching Tree provides full-day child care and education programs for children from 6 weeks to 8 years old. $60,000 is being requested to subsidize the difference between the sliding scale parent fee and the actual cost of care for 60 children in low-income families. Partial funding (79%) is recommended. PS-31 Touchstone Health Partners: Community Dual Disorders Treatment (CDDT) Program Request: $70,173 Recommendation: $25,000 Percentage: 36% The CDDT is a collaboration of Touchstone Health Partners, the Health District of Northern Larimer County and the Fort Collins Housing Authority, which combines intensive case management and therapeutic services with housing assistance for persons with severe mental illness and substance abuse disorders. The request covers partial salaries for four positions within the CDDT team. The recommendation is for 36% of request. PS-32 Touchstone Health Partners: Essential Mental Health Services at the Murphy Center Request: $25,447 Recommendation: $18,000 Percentage: 71% The Mental Health specialist at the Murphy Center is a Touchstone employee who provides initial mental health assessments, provides up to 10 short-term therapy sessions, collaborates for a spectrum of care with other community health providers and performs crisis intervention triage, as necessary. The request is to cover a portion of the salary for a full-time employee. The recommendation is to fund 71% of the request. PS-33 Turning Point Center for Youth and Family Development: Crisis Intervention Services Request: $25,000 Recommendation: $12,500 Percentage: 50% This program at Turning Point provides no-cost mental health and substance abuse treatment services to low-income families who are uninsured, underinsured and/or unable to access more conventional providers for assistance. The funding request is to partially assist with the cost of two direct staff salaries, a Crisis Intervention Specialist ($12,500) and a Coaching/Mentoring Coordinator ($12,500). The recommendation is partial funding (50%). PS-34 Volunteers of America: Home Delivered Meal Service Request: $35,000 Recommendation: $30,600 Percentage: 87% Volunteers of America, through its Home Delivered Meals service, offers home delivered frozen meals, nutrition education, nutrition risk assessment and nutrition education/counseling to low-income seniors who are frail, homebound and struggling to meet their nutritional needs. The requested funds would leverage the federal grant and help cover the costs of providing 11,510 home delivered meals to about 105 seniors at $3.04 per meal. The service operates on a donation basis. Partial funding (87%) is recommended. Summary A summary of the Commission's funding recommendations by category is presented in the following table: Funding Recommendations by Category Category Recommended Funding % of Total Housing $2,081,091 72% Public (Human) Service $799,248 28% Total $2,880,339 100.0% The CDBG Commission has recommended all the available funding for the Housing and Public (Human) Service categories, $2,880,339, be allocated. This year the City received a total of 40 proposals. In the Housing category six applications were received. The CDBG Commission voted to fully fund three requests, partially fund two and recommend no funding for one proposal (GRID Alternatives), although it was recognized that all were worthy projects. In the Public Service category 34 proposals were submitted. The Commission is recommending partial funding for 33 proposals (ranging from 16% to 87%); and no funding for one, GRID Alternatives. The justifications for the CDBG Commission’s recommendations can be found in Attachment 4, minutes of the April 16, 2015 meeting (not yet approved by the CDBG Commission, to be approved at the June 11, 2015 meeting). 1 Attachment 2 BACKGROUND INFORMATION ON THE COMPETITIVE PROCESS In February of 1999, the City Council approved the Priority Affordable Housing Needs and Strategies report, which contained the following strategy: Change from an administrative funding mechanism...to a competitive application process for the Affordable Housing Fund. Between September and November of 1999, a subcommittee consisting of members from the Affordable Housing Board (AHB) and the Community Development Block Grant (CDBG) Commission met with staff to review issues and develop options for establishment of a competitive process. In addition, the staff solicited ideas from existing affordable housing providers. The subcommittee established the following Mission Statement for their work: Develop a competitive application process and establish a set of shared criteria for the allocation of the City’s financial resources to affordable housing projects/programs that address the City’s priority affordable housing needs. Competitive Process Five options for a competitive process were reviewed and discussed by the subcommittee. The subcommittee reached a general consensus to support a competitive process that involved both the AHB and the CDBG Commission. The option selected had the AHB providing recommendations to City Council in regards to affordable housing policy. In addition, the option would have the AHB reviewing all affordable housing applications. The Board would provide a priority listing of proposals to the CDBG Commission. The CDBG Commission would make final recommendations to City Council for funding. Funding Cycles The subcommittee also agreed that there should be two funding cycles per year, one in the spring and the other in the fall. CDBG Program funds would be allocated in the spring to affordable housing programs/projects and other community development activities (public services, public facilities, etc.). HOME funds and Affordable Housing Funds (AHF) would be allocated in the fall primarily to affordable housing programs/projects. The staff and subcommittee agreed that overlaying the new process and cycles would necessitate an increase in staff technical assistance to applicants. Both the subcommittee and staff recognize that a bi-annual process will require additional meetings by both the CDBG Commission and AHB, and will require more time from City staff, and increase the City Council’s involvement. 2 In January, 2015 City Council approved allocating all available funds during the spring cycle of the Competitive Process (Resolution 2015-009). This means HOME and AHF funds are added to available CDBG housing funds for allocation. An optional fall cycle for housing projects will be held if enough additional funds (about $500,000 or more) are returned to the program. Schedule The subcommittee also discussed two alternative schedules for the funding cycles. The option selected incorporates a spring cycle that starts in January and ends in May, and a fall cycle that starts in July and ends in November. Review Criteria The subcommittee also discussed and agreed to a new set of review criteria to be used to rank proposals. The criteria are divided into the following five major categories: 1. Impact/Benefit 2. Need/Priority 3. Feasibility 4. Leveraging Resources 5. Capacity and History The Impact/Benefit criteria provide greater rewards to proposals that target lower income groups and provide longer benefits. The Need/Priority criteria help to assure the proposal meets adopted City goals and priorities. The Feasibility criteria reward projects for timeliness and documented additional funding. The Leveraging Resources criteria reward proposals which will return funds to the City (loans) and for their ability to leverage other resources. And, the Capacity and History criteria help gauge an applicant’s ability to do the project and reward applicants that have completed successful projects in the past (have good track records). Application Forms The City uses a web-based application system through ZoomGrants. Two application forms have been developed, one for housing and one for non-housing. City Council Adoption On January 18, 2000, the City Council approved Resolution 2000-13, formally adopting the Competitive Process for the allocation of City financial resources to affordable housing programs/projects and community development activities and the component parts discussed above. 3 Human Services Program The Human Services Program (HSP) was formerly the Community Partnership Program, a joint human services funding venture between the City of Fort Collins and Larimer County. Historically administered by the County, the City’s funding portion of the program switched to internal administration as a result of the 2006 Budgeting for Outcomes (BFO) process. This funding source has been folded into the spring cycle of the Competitive Process where funding is targeted to programs that serve Fort Collins households and individuals whose incomes are at or below 80% of the Area Median Income (AMI). Guidance Charts for CDBG, HSP, HOME and AHF There are two different “ranking sheets” which are used as guidelines for the Competitive Process. Primarily, the components listed serve to ensure that federal regulations and local policies and preferences are being addressed. These guidance charts are one set of many tools to assist the CDBG Commission and the AHB in Competitive Process decision making. The ranking sheets are completed by staff, based on information provided in proposal applications. Public (Human) Service Category Guidance Chart For Public (Human) Service applications, the ranking criteria are divided into five major categories. Each category is given a total number of points weighted according to their importance with respect to local and federal priorities. PS-# [ ] Agency Name: Program Name The ranking criteria are divided into five major categories. Each category is given a total number of points that has been weighed according to its importance with respect to local and federal priorities. A. Impact/Benefit (maximum 30 points) 1. Primarily targets low income persons? (0-10) (all persons 0-30% of AMI and presumed benefit = 10 pts; at least half of the persons at or below 30% of AMI and the remaining persons at 31-50% of AMI = 8 pts; at least half of the persons at 31-50% of AMI (or below) and at least half of the persons at 51-80% of AMI = 6 pts; all persons between 51-80% of AMI = 4 pts) 2. Project produces adequate community benefit related to cost? (0-5) 3. Does the project provide assistance for persons to gain self- sufficiency or maintain independence, or serve a special population? (0-5) 4 4. Does the project provide long-term benefit or affordability? (0-10) (1-10 yrs = 3 pts, 11-19 yrs = 6 pts, 20 - 30 yrs = 8 pts, permanent = 10 pts) 1. Sub-total B. Need/Priority (maximum 15 points) 1. Meets a Consolidated Plan priority? (0-10) 2. Has the applicant documented a need for this project? (0-5) Sub-total C. Feasibility (maximum 15 points) 1. The project will be completed within the required time period? (0-3) 2. Project budget is justified? (Costs are documented and reasonable.) (0-4) 3. The level of public subsidy is needed? (Private funds are not available.) (0-4) 4. Has the applicant documented efforts to secure other funding? (0-4) Sub-total D. Leveraging Resources (maximum 20 points) 1. Does the project allow the reuse of our funding? (0-10) A. Principal and interest (30 - year amortization or less) 10 points B. Principal and no interest or principal and balloon payment (repayment) 6 points C. Due-on-sale loan 4 points D. Grant (no repayment) 2 points 2. Project leverages other financial resources? (0-10) A. Less than 1:1 0 points B. 1:1 to 1:3 4 points C. 1:3.01 to 1:6 7 points D. More than 1:6 10 points Sub-total E. Capacity and History (maximum 20 points) 1. Applicant has the capacity to undertake the proposed project? (0-10) 2. If previously funded, has the applicant completed prior projects and maintained regulatory compliance? (0-10) 3. If new, applicant has capacity to maintain regulatory compliance? (0-20) Sub-total GRAND TOTAL 5 Housing Category Guidance Chart COMPETITIVE PROCESS SELECTION CRITERIA GUIDANCE CHART Project ID: HO-1 HO-2 Primary Applicant: Name Name Secondary Applicant: Program/Project: Program or Project Name Program or Project Name Funding Request: $--,--- $--,--- Spring 2013 POLICIES AND STRATEGIES ALIGNMENT Name Name Affordable Housing Srtrategic/Consolidated Plan Priority Yes #? or No: Y - #1 & #3 Y - #2 Targets Low Income Persons Number of units serving households: 30% of AMI or lower: 27 1 31-50% of AMI: 6 3 51-60% of AMI: 6 3 61-80% of AMI: 1 1 81% of AMI or higher: 0 0 Total Units: 40 8 Percentage of units serving 50% of AMI or lower: 83% 50% Long Term/Benefit/Affordability Number of years of affordability: 40 N / A Serves Special Population Yes ( ? ) or No: Y (Homeless) N PLANNING FRAMEWORK ALIGNMENT Name Name Location According to City Plan located within… Skattered sites. …1/4 mile of a transit line (Yes or No): Y Unknown 1/4 mile of an employment district (Yes or No): Y Unknown 1/4 mile of a community commercial district (Yes or No): Y Unknown located in… ...the downtown (Yes or No): N Unknown ...a targeted redevelopment area (Yes or No): Y Unknown Distribution Policies of City Plan distance to nearest AH project: .25 miles Unknown nearest Affordable Housing project name: ??? Unknown Hotel 6 FINANCIAL HEALTH ALIGNMENT Name Name Justified Budget all cost documented: X more than 1/2 costs documented: X less than 1/2 costs documented: no costs documented: Attempt to Secure Other Funding Yes or No: Y Y Returns Funds to City principal and interest: principal, no interest, balloon: due-on-sale: X grant: X unknown: Leverage other Financial Resources Leveraging ratio (City funds .vs. other funds) 1 / ?: 1 / 11.89 1 / 1.54 PROJECT DEVELOPMENT ALIGNMENT Name Name "Ready to Go" Status "final" gap financing: some funding, but not all: X X "conceptual" project: Capacity to Undertake the Project Proven track record: X X some concerns with the capabilities: serious concerns with the capabilities: Previously Funded, Regulatory Compliance successfully adminstered previous funding: X X some administrative issues: serious administrative issues: New Applicant, Demonstrated Capacity proven administrative track record, no concerns: N/A N/A some administrative concerns: N/A N/A serious administrative concerns: N/A N/A Social Sustainability 321 Maple Street PO Box 580 Fort Collins, CO 80522 970.221.6758 Attachment 3 Affordable Housing Board Priority Rankings To: CDBG Commission April 2, 2015 From: Affordable Housing Board Re: Spring Competitive Process Housing Rankings The Affordable Housing Board met on March 26, 2015 and ranked the 6 housing projects that applied for CDBG funds for the spring cycle. Our rankings are as follows (a lower number is a more favorable rank): #1 Rank was HO-3 Villages on Redwood. The board was generally in agreement that this project should be funded because it provides new affordable units, is leveraging many funding sources, and is generally a strong project all of which were considered to be desirable attributes to their project. #2 Rank was HO-1 Home Buyers Assistance. Our board supports this program because it supports home ownership for low-income buyers. Even though fund not yet empty, want to make sure enough funds to make it to next funding cycle. #3 Rank was HO-6 Legacy II. This project brings new units of housing to a special population. Funding support now shows local support for the tax credit application. Successful development partnership with good track record. #4 Rank was HO-2 Tenant Based Rental Assistance. Even though this is not bricks and sticks it offers long term housing assistance and serves a vulnerable population that could easily fall into homelessness costing the individuals loss of human dignity and costing the community more in emergency services. #5 Rank was HO-5 Coachlight Apartments. With more requests than money, a tough choice was made to rank this low. It doesn’t add new units. This is not the first request to improve this development. A holistic view with a capital needs assessment would be helpful to know the condition of the property. #6 Rank was HO-4 Residential Solar. This proposal does not match up with any of the AHSP goals. Cool project, but doesn’t assist that many people. Maybe they could come back when they have a more developed track record and if our goals get broadened, it could be eligible in future. 1 Attachment 4 CDBG Commission Deliberations Meeting Minutes COMMUNITY DEVELOPMENT BLOCK GRANT COMMISSION FUNDING DELIBERATIONS DRAFT 215 N. Mason St., Fort Collins April 16, 2015 6:00 P.M. COMMISSION MEMBERS PRESENT: Margaret Long (Chair) Holly Carroll (Vice Chair) Steve Backsen Catherine Costlow Jamaal Curry Taylor Dunn Stephanie Mertens COMMISSION MEMBERS ABSENT: Anita Basham, Kristin Stephens STAFF PRESENT: Sharon Thomas, Janet Freeman, Heidi Phelps, Beth Sowder, Beth Rosen, Sue Beck- Ferkiss OTHERS PRESENT: Twenty citizens; Donna Visocky (note taker) The meeting was called to order by Chair, Margaret Long at 6:07 p.m. with a quorum present. The purpose of the meeting was to allocate funds requested during the 2015 Spring Cycle of the Competitive Process. The Commission deliberated six Housing requests and 34 Public Service requests. Heidi Phelps addressed the community attendees, welcoming them and letting them know that funding is short approximately $500,000 in both categories based on the amount requested. She emphasized that the committee takes this process very seriously and is tasked with making the best choices possible. She reminded observers that they would not be able to give input to the decision- making this evening and asked them to be mindful that much has been done each step of the process. If they have concerns they can talk to staff member Sharon Thomas at a later date. Thomas reported that staff had further information to report on a couple of the applicants.  Fort Collins Housing Authority’s Village on Redwood is on track to get most of the anticipated money from DOH they need to move forward with their project.  RVNA is on track and staff is pleased with their progress.  HPI – Heidi Phelps audited the agency and feels they are doing a good job with income eligibility. Their only employee, Joseph, is doing a good job. Heidi feels good about federal compliance and recommends them for funding. The organization has hired a new director with good experience in this arena, who will start in May. 2  SERVE 6.8 – Staff has received information about the agency’s performance from prior staff members and met with SERVE 6.8 management. Staff will be conducting an audit soon and will report if there are any concerns. They have undergone some transition with staffing and new management. Taylor Dunn noted that a larger share of funding went to childcare programs last year. Is there a reason? Thomas said city leaders are very favorable of supporting childcare programs, as it helps families who are struggling. Thomas advised the Commission they aren’t required to spend all the money on the Housing side if they don’t feel the programs warrant it and that it’s okay to partially fund a project. Chair Long reviewed the process to be followed by the Commission. Thomas noted that the total dollar amount for Public Service applications is slightly higher than previously reported because unprogrammed HSP dollars from 2013 and 2014 were added into available 2015 funds to be allocated. HOUSING HO-1 City of Fort Collins: Homebuyer Assistance Program - $200,000 requested Jamaal Curry made a motion to fully fund this program in the amount of $200,000. Holly Carroll seconded. Curry said homeownership is important and gives stability to a family. Carroll agreed. The motion to fund HO-1 at $200,000 passed 6-1. HO-2 Fort Collins Housing Authority: Tenant Based Rental Assistance for CDDT - $170,227 Holly Carroll made a motion to fully fund this program in the amount of $170,227. Stephanie Mertens seconded. Carroll feels there is a need for rental assistance for those working through their dual disorder diagnosis and this is one of the few options. Mertens – ditto. The motion to fund HO-2 at $170,227 passed 4-2 with Jamaal Curry abstaining. HO-3 Fort Collins Housing Authority: Village on Redwood: A Vibrant, Sustainable Community - $1,407,255 Catherine Costlow made a motion to fully fund this program in the amount of $1,407,255. Stephanie Mertens seconded. Costlow felt affordable housing is a priority for the city and this program is shovel ready. Mertens – ditto. The motion to fund HO-3 at $1,407,255 passed unanimously. HO-4 GRID Alternatives Colorado: Residential Solar Affordable Housing Program - $52,500 Catherine Costlow recommended zero funding for HO-4. Jamaal Curry seconded. 3 Costlow felt that though it is a worthwhile project, given the city’s priorities, this is further down on the list. She recommended they reapply in the future. The motion to fund HO-4 at $0 passed unanimously. HO-5 Neighbor to Neighbor: Coachlight Sliding Glass Doors - $42,000 No motion was made regarding this program. Chair Margaret Long moved on to the next item on the list. HO-6 The Villages: Legacy Senior Residences II - $750,000 Catherine Costlow made a motion to fund HO-6 for the amount of $673,836. The motion died for lack of second. Holly Carroll made a motion to zero fund HO-6. Taylor Dunn seconded. Carroll felt the program was not shovel ready though it is a good project to fund when they get the needed tax credits. Long agreed and encouraged them to come back when the program is more shovel ready. Margaret Long noted that there is clearly a need for senior housing. However, she would also concur that it is better to wait with funding until it is shovel ready. The motion to fund HO-6 at $0 passed 6-1. HO-5 Neighbor to Neighbor: Coachlight Sliding Glass Doors revisited Margaret Long made a recommendation to fully fund HO-5 at $42,000. Steve Backsen seconded. Long pointed out that this organization works with some of the lowest income people in the community. It would be worthwhile to fund and is not a lot of money. Backsen noted that the residents pay their own utilities, new doors would help make the homes more energy efficient and save them money. Curry mentioned that new doors address a security issue also. Dunn said he would prefer to stay away from maintenance funding in the future and felt the money could be better spent in ways that increase the amount of affordable housing in the city. The motion to fund HO-5 at $42,000 was defeated 4-2 with one abstention. Holly Carroll moved to partially fund the project at $21,000. Margaret Long seconded. Carrol offered that though Coachlight has healthy reserves, this will at least get the project started. Long - Ditto. Backsen asked if partially funding a project works. Sharon Thomas responded yes. Backsen agreed he would support, in hopes this would at least get the project started. Taylor Dunn offered a friendly amendment to fund half the project with a requirement that the entire 68 doors be replaced. The organization must come up with the remaining funds. If they are not able to match, the money would not be given to them. Curry seconded. Catherine Costlow noted that a lot of agencies have to stage repairs over the course of time because they don’t have enough money do everything at once. She feels they could do a portion of the project now and complete the rest later The vote was 3 in favor, 3 opposed and 1 abstention. The motion failed. 4 Carroll made a motion to fund HO-5 at $21,000 with no conditions. Steve Backsen seconded. Carroll felt this would give them a start and with their healthy reserve they should be able to finish the project. Backsen – Ditto. The motion to fund HO-5 at $21,000 passed 4-1 with 2 abstaining. Chair Margaret Long asked for any further discussion before approval of the full Housing budget. HO-6 The Villages: Legacy Senior Residences II revisited Catherine Costlow made a motion to fund HO-6 for $282,609, the remaining funds. Jamaal Curry seconded. Costlow felt this program definitely fits within the city’s housing plan and appreciated the public/private partnership and Housing Authority sponsorship, which she felt was important. They had indicated during their presentation that the tax credit was fairly certain. Funding could be contingent on getting the tax credit. Curry expressed concerns about shovel readiness. His understanding is that the money, if not allocated, would go into the fund for the next round and be available to fund new projects that are ready to go. This organization could apply again. Beth Rosen noted that historically the Housing Authority is often dependent on getting City funding in order to get tax credits. Getting tax credits can be a difficult process and one determination is whether the project has local support. She recommended that the board make funding contingent on getting the tax credit and if not, the funds would be released for the next funding cycle in spring 2016. Holly Carroll offered a friendly amendment to award the remaining $282,609 contingent on being awarded tax credits. Curry seconded the motion based on a question for staff. When will they know if they will get tax credit? Beth Rosen responded that they will know by this July at the latest. The motion to fund HO-6 at $282,609 passed unanimously with the condition to receive tax credits. Chair Margaret Long asked for a motion to approve the Housing matrix as shown. Steve Backsen made a motion to approve the Housing matrix as presented. Jamaal Curry seconded. No discussion. The motion to approve the Housing matrix passed unanimously. Chair Margaret Long called for a five minute break before discussion on the Public Service Applications. PUBLIC SERVICE APPLICATIONS PS-1 Alliance for Suicide Prevention: Education, Awareness & Grief Support - $10,530 requested Taylor Dunn made a motion to fund PS-1 at $4,000. Catherine Costlow seconded. Dunn said $4,000 seems like an appropriate number, as it is a worthy cause to support. Costlow said that is consistent with the amount funded in 2014 and even a little will help the program. Jamaal Curry pointed out that their application request was for a total of $9,630 while the form today says $10,050. 5 Sharon Thomas stated that there was a calculation error on the application form. $10,050 is the correct amount. Thomas asked if we are allowing them to use the fund as they want or designate them. Dunn made a motion to use the funds as they see fit. Jamaal Curry seconded. Steve Backsen made a friendly motion to raise the amount to $6,000. Jamaal Curry seconded the motion on the condition that the amount is raised to $6,630. Backsen said that considering the number of people impacted by this program, a larger amount would be helpful. Dunn did not accept the motion. Jamaal Curry made a friendly motion to fund PS-1 at $4,250, the same amount funded in 2014. Stephanie Mertens seconded. Dunn accepted the motion. The motion to fund PS-1 at $4,250 passed 6-1. PS-2 B.A.S.E. Camp: Childcare Scholarships - $66,000 requested Stephanie Mertens made a motion to fund PS-2 for the full amount of $66,000. Jamaal Curry seconded. Mertens stated there is a big need for before and after-school childcare to keep kids safe. Holly Carroll made a friendly amendment to fund at $50,000. Taylor Dunn seconded. Carroll agreed it was a worthwhile program, but the City does not have the dollars to fully fund. Taylor Dunn seconded. The motion was accepted by Mertens. The motion to fund PS-2 at $50,000 passed 6-1. PS-3 Boys & Girls Clubs of Larimer County: Great Futures Start Here -$48,706 requested Taylor Dunn made a motion to fund PS-3 at $23,000. Stephanie Mertens seconded. Dunn said CDBG can’t afford to fund the full amount but this is a good organization and they deserve support. Steve Backsen commented that this organization has good community support. He is confident they can make up the difference. Jamaal Curry made a friendly motion to fund PS-3 for $24,927, the same amount given in 2014. Stephanie Mertens seconded the motion. Dunn accepted the motion. Curry offered that this organization gives a good bang for the buck. Kids can participate for very little cost and they should be at least supported at last year’s level. The motion to fund PS-3 at $24,927 passed unanimously. PS-4 CASA Program: Court Appointed Special Advocates - $28,872 requested Holly Carroll made a motion to fund PS-4 at $14,300. Margaret Long seconded. Carrol said that this program offers a very much needed service, providing consistent advocacy for children going through the system. Long stated that given the turnover, this is the one constancy the children have. Taylor Dunn made a friendly amendment to drop the funded amount to $12,000. 6 Jamaal Curry seconded. Carroll accepted the motion. Curry said this was almost twice as much as they got last year. This amount shows support and gives them a little wiggle room. The motion to fund PS-4 at $12,000 passed unanimously. PS-5 CASA Program: Harmony House Supervised Visitation and Exchange Program - $28,818 requested Catherine Costlow made a motion to fund PS-5 at $15,000. Jamaal Curry seconded. Costlow said CASA offers this program on a sliding scale for clients and the funding will also help with staff salaries. Sharon Thomas clarified if the funds were for the first priority. Costlow responded that there are no restrictions; sliding fee or salaries, funding should be spent as needed, not by priority. The motion to fund PS-5 at $15,000 passed unanimously. PS-6 Catholic Charities: Senior Services - $25,000 requested Jamaal Curry made a motion to fund PS-6 at $15,000. Margaret Long seconded. Curry stated that this program offers important services for seniors and this amount is the same as last year’s funding. Long stated that this is a very important service in terms of case management for seniors who can’t afford case management. The motion to fund PS-6 at $15,000 passed unanimously. PS-7 Catholic Charities: Shelter and Follow- up Services - $60,000 requested Taylor Dunn made a motion to fund PS-7 at $30,000. Catherine Costlow seconded. Dunn noted that this organization was awarded $40,000 last year. He felt this was an area funding could be pulled back a little. Catholic Charities might have other resources for additional funding. Holly Carroll made a friendly amendment that the money be restricted to be used only for the shelter. Jamaal Curry seconded. Dunn accepted the motion. Jamaal 2 nd The motion to fund PS-7 at $30,000 passed unanimously. PS-8 The Center for Family Outreach: Low-Income Youth Scholarship Program - $10,050 requested Holly Carrol made a motion to fund PS-8 for $7,537. Jamaal Curry seconded. Carrol said this would allow for 75% of the scholarships to be awarded. It is an important program for families, however CDBG just can’t fund it all. The motion to fund PS-8 at $7,537 passed unanimously. PS-9 ChildSafe: Child Sexual Abuse Treatment Program - $50,000 requested Holly Carrol made a motion to fund PS-9 at $32,250. Steve Backsen seconded. Carroll said this would fund 75% of the salaries requested. It is a very much needed program. Backsen added that this helps a 7 very vulnerable population. Margaret Long shared that she worked in this area and knows what happens with children if you don’t treat this early on. The motion to fund PS-7 for $32,250 passed 6-0 with Taylor Dunn abstaining. PS-10 Colorado Health Network – Northern Colorado AIDS Project: Client Services and Homelessness Prevention Program - $31,748 requested Catherine Costlow made a motion to fund PS-10 at $5,000. Stephanie Mertens seconded. Costlow said this would cover emergency expenses and basic needs. Margaret Long agreed that it’s often difficult to get funding for basic needs. The motion to fund PS-10 at $5,000 passed unanimously. PS-11 Crossroads Safehouse: Advocacy Program - $53,730 requested Stephanie Mertens made a motion to fund PS-11 at $39,000, the same amount as in 2014. Taylor Dunn seconded. Mertens said this provides a critical service though she understands the Commission can’t fund at the full amount given budget restrictions. Dunn offered that he would like to give a larger amount because of the organization’s growing need. Holly Carroll made a friendly amendment to fund PS-11 at $38,476. Jamaal Curry seconded. Carrol stated that this amount funds their number 1 priority and agreed that their program is really important. Jamaal concurred. The motion to fund PS-11 at $38,476 passed unanimously. PS-12 Disabled Resource Services: Access to Independence - $29,686 requested Jamaal Curry made a motion to fund PS-12 at $26,261. Steve Backsen seconded. Curry stated that there is an obvious need for this service and this amount is consistent with what they got last year and not much less than requested. Backsen agreed. Stephanie Mertens made a motion to increase the amount to $26,902, which would cover their first three priorities. Taylor Dunn seconded. Curry accepted the motion. The motion to fund PS-12 for $26,902 passed 6-1. PS-13 Education and Life Training Center: Employment Skills Training - $36,186 requested Holly Carroll made a motion to fund PS-13 at $18,000 which is half their request. Margaret Long seconded. Carroll noted that ELTC has recently merged with The Mathews House. Their service is critical and felt it was wise that they merged to keep it available to the community. Long agreed and also noted that they have been part of the United Way collaborative to increase self- sufficiency. The motion to fund PS-13 at $18,000 passed 5-2. 8 PS-14 Elderhaus Adult Day Program: Community Based Therapeutic Care - $55,000 requested Catherine Costlow made a motion to fund PS-14 at $30,000. Taylor Dunn seconded. Costlow stated that this is an unduplicated service and very much needed. Dunn concurred. Stephanie Mertens made a friendly motion to increase funding to $38,016 which will fund their top priority though she would allow them to use the funding as they choose. Jamaal Curry seconded. Costlow accepted the motion. Taylor Dunn stated that he felt this amount was a little high and would like to come back to it. Steve Backsen noted that this is a one of a kind service and there will be an increased need for more in the future. The motion to fund PS-14 at $38,016 passed unanimously. PS-15 The Family Center/La Familia: Childcare Scholarships - $50,000 requested Holly Carroll made a motion to fund PS-15 at $40,000 which is 75% of their request. Catherine Costlow seconded. Carroll stated that childcare for families is a critical need and this organization doesn’t have the fundraising resources that others might. Costlow said that it helps keeps families working and in their homes. Taylor Dunn said he would like to see them diversify their funding in the future. The motion to fund PS-15 at $40,000 passed unanimously. PS-16 Food Bank for Larimer County: Kids Café - $34,599 requested Jamaal Curry made a motion to fund PS-16 at $27,182. Stephanie Mertens seconded. Curry said this is much needed, especially the summer program, and this funds them the same as last year. Holly Carroll made a friendly motion to reduce funding to $20,969 which funds their first priority which is salaries. Margaret Long seconded. Curry made a second friendly motion to fund the program at $23,500. Taylor Dunn seconded. The motion to fund PS-16 at $23,500 passed unanimously. PS-17 GRID Alternatives Colorado: Community Solar Affordable Housing Program - $30,000 requested Steve Backsen made a motion to give PS-17 zero funding. Stephanie Mertens seconded. Backsen said given the board’s limited funds there are too many other priorities with higher needs. Taylor Dunn said he would like to see them pair with a solar housing project. The motion to fund PS-17 at $0 passed unanimously. PS-18 Health District of Northern Larimer County: Dental Connections - $54,500 requested Jamaal Curry made a motion to fund PS-18 at $24,300. Holly Carroll seconded. Curry said this would give them funding for their second priority which provides good service by leveraging the dentists in the community. Carroll noted that preventive dental care is often overlooked. 9 Stephanie Mertens made a friendly motion that if they are only partially funded it would be good to fund both positions at the same rate. The amount would be split evenly between both positions. Taylor Dunn seconded. Curry accepted. The motion to fund PS-17 at $24,300 passed unanimously. PS-19 Homeless Gear: Services for the Homeless - $30,000 requested Taylor Dunn made a motion to fund PS-19 at $25,000. The motion failed for lack of a second. Catherine Costlow made a motion to fund PS-19 at $5,000. Holly Carroll seconded. Costlow said this fully funds the One Village One Family program request which is 50% of the program. She likes the group but there are other services in the city for the homeless and would like to support those that promote self-sufficiency. Carroll concurred. Steve Backsen made a friendly amendment to fund PS-19 for $3,000 for street outreach. Jamaal Curry seconded. Costlow did not accept the motion. Taylor Dunn made a friendly motion to add the $3,000 to the $5,000 for a total of $8,000. Holly Carroll seconded. Costlow accepted the motion. The motion to fund PS-17 at $8,000 passed unanimously. PS-20 Homelessness Prevention Initiative: Rental Assistance - $45,000 requested Taylor Dunn made a motion to fund PS-20 at the full amount of $45,000. Jamaal Curry seconded. Dunn said rents in Fort Collins have gotten increasingly out of reach for the average person. He also noted that this organization has had reporting issues in the past and would like to see those rectified to make sure they are following protocol. He would like staff to include those stipulations in the contract. Margaret Long said it is a very worthwhile program. Holly Carroll made a motion to reduce the funding amount to $30,000. Margaret Long seconded. Dunn did not accept again, noting that rents in the city have gone sky high and rental assistance is much needed. The motion to fund PS-20 at $45,000 was 3-4. Motion failed. PS-21 Larimer County Child Advocacy Center: Victim’s Services – Child Abuse Prevention - $32,000 requested Taylor Dunn made a motion to fund PS-21 at $22,000, which funds their priority 1. Steve Backsen seconded. Dunn said this gives them the same funding as 2014. There is still a need and this is one of the most vulnerable groups in our community. Backsen commented that we don’t want to appear to punish organizations that do a good job of fundraising, but this organization has good resources for support. 10 The motion to fund PS-21 at $22,000 passed unanimously. PS -22 The Matthews House: Empowering Youth Program - $35,200 requested Taylor Dunn made a motion to fund PS-22 at $20,000. Margaret Long seconded. Dunn said this is a good program. Long-ditto. The motion to fund PS-22 at $20,000 passed unanimously. PS-23 Neighbor to Neighbor: Housing Counseling - $60,000 requested Holly Carroll made a motion to fund PS-23 at $30,000. Taylor Dunn seconded. Carroll said this program offers needed help for clients working to become self-sufficient. Jamaal Curry asked if it was for rental counseling or home owner counseling. It was agreed that the money could be used for both. The motion to fund PS-23 at $30,000 passed 6-0 with Stephanie Mertens abstaining. PS-24 Neighbor to Neighbor: Rent Assistance - $36,125 requested Taylor Dunn made a motion to fully fund PS-24 at $36,125. Jamaal Curry seconded. Taylor noted that rent in Fort Collins is terribly high, making it difficult for people to support their families. Holly Carrol made a friendly motion to fund PS-24 at $30,000. Dunn accepted the motion. The motion to fund PS-24 at $30,000 passed 6-0 with Stephanie Mertens abstaining. PS-25 Project Self-Sufficiency: Services for Single-Parent Families - $35,000 requested Stephanie Mertens made a motion to fully fund PS-25 at $35,000. Catherine Costlow seconded. Mertens said this is a very good program and its key focus is to bring families to self-sufficiency. Costlow noted that PS-S encourages people to get college degrees so they are able to fully support their families. Taylor Dunn commented on how well-written their grant request was. The motion to fund PS-25 at $35,000 passed unanimously. PS-26 Rehabilitation and Visiting Nurse Association: Home Health Care Scholarships - $40,000 requested Taylor Dunn made a motion to fund PS-26 at $25,000. Catherine Costlow seconded. Dunn noted that this is an important program answering a crucial need and there is not much competition. Costlow agreed it is a one-of-a kind program designed to help keep people in their homes. She also asked staff to work with them to address some of the weaknesses in their proposal. Taylor Dunn made a friendly amendment to his motion that it be put in the contract that any issues RVNA had with reporting be corrected and not reoccur. Holly Carroll seconded. Costlow accepted the amendment. Margaret Long noted that this is the only game in town for the uninsured under 60 age group. She concurred with the friendly amendment that reporting needs to be tended to very carefully. 11 The motion to fund PS-26 at $25,000 passed unanimously. PS-27 Respite Care: Childcare Scholarships - $35,000 requested Steve Backsen made a motion to fund PS-27 at $30,000. Taylor Dunn seconded. Backsen said this is an important program for both the clients and their families. The organization also has other funding sources to make up the difference. Dunn agreed and also noted they had a well-written and well- presented proposal. The motion to fund PS-27 at $30,000 passed unanimously. PS-28 SERVE 6.8: Sister Mary Alice Murphy Center for Hope - $57,517 requested Holly Carroll made a motion to fund PS-28 at $36,000. The motion failed for lack of a second. Taylor Dunn made a motion to fund PS-28 at $28,000. Holly Carroll seconded. Dunn said the original amount of $36,000 seems high but the program does good work and he wants to continue to support them. Carroll agreed it is a good program. The motion to fund PS-28 at $28,000 passed 5-1 with Jamaal Curry abstaining. PS-29 Sexual Assault Victim Advocate Center: Bilingual Sexual Assault Victim Services - $24,607 requested Taylor Dunn made a motion to fund PS-29 at $20,000. Catherine Costlow seconded. Dunn said this is a vulnerable population and it is an increasing problem that needs to be supported. Costlow agreed. The motion to fund PS-29 at $20,000 passed unanimously. PS-30 Teaching Tree Early Childhood Learning Center: Childcare Scholarships - $60,000 requested Holly Carroll made a motion to fund PS-30 at $45,000 which is 75% of their request. Steve Backsen seconded. Carroll said childcare is expensive and very important. If a parent doesn’t have childcare they aren’t able to work and support their family. Backsen agreed. Jamaal Curry made a friendly motion to increase the amount to $50,000. Stephanie Mertens seconded. Carroll did not accept the motion. Jamaal Curry made a friendly motion to fund PS-30 at $47,500. Carroll seconded and accepted the motion. Curry stated that with the “rising cost of everything”, it helps to be able to offer more childcare scholarships. Taylor Dunn said that dollar amount seems a little high given the Commission’s budget. The motion to fund PS-30 at $47,500 passed 5-2. 12 PS-31 Touchstone Health Partners: Community Dual Disorder Treatment Program - $70,173 requested Holly Carroll made a motion to fund PS-31 at $35,065. Taylor Dunn seconded. Carroll said this is half of their request and if we don’t provide the support services to those we provide affordable housing to, it cancels out the affordable housing funding. Dunn agreed but said he would like to fund a smaller amount. Catherine Costlow made a friendly amendment to fund PS-31 at $25,000. Dunn seconded. Carroll accepted the motion. Carroll noted that this is one of the most vulnerable populations in the city and support services for them is critical. Margaret Long said that without these services, the cost to the general public can be considerable. The motion to fund PS-31 at $25,000 passed unanimously. PS-32 Touchstone Health Partners: Essential Mental Health Services at the Murphy Center - $25,447 requested Taylor Dunn made a motion to fund PS-32 at $25,000. The motion died for lack of a second. Stephanie Mertens made a motion to fund PS-32 at $18,000, the same as in 2014. Steve Backsen seconded. Mertens agreed this is a good program but money is tight. The Commission does not have the money to fund at a higher amount. Backsen agreed. The motion to fund PS-32 at $18,000 passed unanimously. PS-33 Turning Point Center for Youth and Family Development: Crisis Intervention Services - $25,000 requested Taylor Dunn made a motion to fund PS-33 at $12,500. Margaret Long seconded. Dunn said this is the same amount funded last year. It’s good to provide consistent funding. Long agreed. The motion to fund PS-33 at $12,500 passed unanimously. PS-34 Volunteers of America: Home Delivered Meal Service - $35,000 requested Steve Backsen made a motion to fund PS-34 at $33,600. Taylor Dunn seconded. Backsen said this is a very important program and would like to see it funded the same as last year. Dunn concurred. The motion to fund PS-34 at $33,600 passed unanimously. PS-20 Homelessness Prevention Initiative revisited Stephanie Mertens made a motion to fund PS-20 at $9,490. Jamaal Curry seconded. Mertens said this is what we have left in the budget. Curry agreed. Taylor Dunn said he did not want to give this program just what is left, it is an important program very needed right now in light of the fact that rents are so high in the city of Fort Collins. 13 Catherine Costlow made a friendly amendment to fund PS-20 at $35,000. Mertens seconded and both accepted the motion. Dunn said that the idea of reducing the amount of rental assistance this year, given the current market, seems out of line with the city’s priorities. Holly Carroll made a friendly amendment to fund PS-20 at $37,500. Jamaal Curry seconded. Costlow accepted the amendment. Carroll said this is a priority for the residents of Fort Collins. Costlow agreed. The motion to fund PS-20 at $37,500 passed 6-1. PS-13 Education and Life Training Center revisited Steve Backsen made a motion to change the funding for PS-13 ELTC from $18,000 to $10,000. Jamaal Curry seconded. Backsen said that since they just merged with The Matthews House and sold a building they should have the needed funds to provide support for their program. The motion to fund PS-13 at $10,000 passed 6-1. Chair Margaret Long called for a 10 minute break at 8:11 p.m. The meeting resumed at 8:20 p.m. PS-20 Homelessness Prevention Initiative revisited Taylor Dunn made a motion to amend the funding for PS-20 to include a condition that proper tracking, documenting and reporting be maintained. Jamaal Curry seconded. The motion to add a condition to PS-20 to have proper reporting passed unanimously. PS-25 Project Self-Sufficiency revisited Catherine Costlow made a motion to fund PS-25 at $30,000. Taylor Dunn seconded. Costlow said this was simply because it was the only program funded at 100 %. Necessary to adjust in order to even out our funding. Dunn – ditto. The motion to fund PS-25 at $30,000 passed unanimously. PS-18 Health District of Larimer County revisited Taylor Dunn made a motion to revise the funding for PS-18 from $24,300 to $20,000. Jamaal Curry seconded. Dunn said while this is a good program, they can’t give more than last year given the number of other priorities. Curry agreed and again noted that the funds are to be split evenly between the two positions. The motion to fund PS-18 at $20,000 passed 6-1. PS-34 Volunteers of America revisited Catherine Costlow made a motion to revise the funding for PS-34 from $33,600 to $30,600. Margaret Long seconded. Costlow felt that this program was funded at a higher rate than most other requests. Long agreed, saying it was a good program but they just can’t fund everyone fully. 14 The motion fund PS-34 at $30,600 passed 5-1 with Jamaal Curry abstaining. PS-3 Boys & Girls Clubs revisited Taylor Dunn made a motion to change the funding for PS-3 from $24,927 to $22,500. Steve Backsen seconded. Dunn said this is a small cut and the program should be able to get by with a little less funding. Backsen agreed, saying they have good community support and other revenue sources. The motion to fund for PS-3 at $22,500 passed 6-1. PS-12 Disabled Resource Services revisited Holly Carroll made a motion to reduce funding for PS-12 from $26,902 to $25,000. Catherine Costlow seconded. Carroll said that the original funding was at 91% and that in order to balance the budget a reduction is needed. She also requested that there be no restrictions on how the funding is used. Costlow concurred. The motion to fund for PS-12 at $25,000 passed unanimously. PS-5 CASA – Harmony House revisited Taylor Dunn made a motion to reduce funding for PS-5 from $15,000 to $12,000. The motion died for lack of a second. PS-15 The Family Center revisited Catherine Costlow made a motion to reduce funding for PS-15 from $40,000 to $39,000. Stephanie Mertens seconded. Costlow said we can cut a little bit in order to balance the budget. Mertens agreed. The motion to fund PS-15 at $39,000 passed 6-1. PS-27 Respite Care revisited Holly Carroll made a motion to reduce funding for PS-27 from $30,000 to $29,000. Margaret Long seconded. Carroll said she was in favor of cutting funding just a little bit in order to balance the budget. The motion to fund PS-27 $29,000 passed 5-2. PS-2 B.A.S.E. Camp revisited Steve Backsen made a motion to reduce funding for PS-2 from $50,000 to $49,000. Taylor Dunn seconded. Backsen sited again the need to cut slightly in order to balance the budget. The motion to fund PS-2 at $49,000 passed 6-1. PS-14 Elderhaus Adult Day Program revisited Taylor Dunn made a motion to reduce funding for PS-14 from $38,016 to $32,000. The motion died for lack of a second. 15 PS-19 Homeless Gear revisited Jamaal Curry made a motion to reduce funding for PS-19 to $5,000 in order to put money back into other programs. Stephanie Mertens seconded. Curry said the program makes him nervous, as it is very specialized. Mertens added that they have private funding available to them. Steve Backsen likes the program because it is unique. Taylor Dunn and Margaret Long agreed. Taylor Dunn made a friendly amendment to fully fund the van and part of the One Villages One Family program for $5,500. Curry seconded and accepted the motion. The motion fund PS-19 at $5,500 was 3-3 1 abstention, Margaret Long. The motion failed, funding remained at $8,000. PS-3 Boys & Girls Clubs 2 nd revisit Stephanie Mertens made a motion to reduce funding for PS-3 from $22,500 to $20,000. Taylor Dunn seconded. Mertens said they have good community support and other funding available to them. Dunn agreed. The motion to fund PS-3 at $20,000 was 3-4. The motion failed. PS-11 Crossroads Safehouse revisited Steve Backsen made a motion to reduce funding for PS-11 from $38,476 to $38,095. Holly Carroll seconded. Backsen said they have good community support to make up the difference and this will get us closer to a balanced budget. Carroll agreed. The motion to fund PS-11 at $38,095 passed unanimously. Chair Long asked the board to review the full list. She asked for any changes. PS-19 Homeless Gear 2 nd revisit Jamaal Curry made a motion to fund PS-19 at $5,500. Stephanie Mertens seconded. Curry said this is a great program but when he compares it to other programs he feels the goal should be to prevent people from becoming homeless. Mertens agreed. Taylor Dunn suggested they fund half the 2 nd priority, One Village One Family, and the full request for priority 3, the Street Outreach Vehicle. He likes the organization and feels it’s important to support and reward new programs rather than get stuck in supporting the same programs over and over. Curry said to him the goal is to prevent this problem from even existing and likes supporting programs that prevent homelessness. The motion to fund PS-19 at $5,500 passed 4-3. PS-27 Respite Care 2 nd revisit Jamaal Curry made a motion to restore funding for PS-27 from $29,000 to $30,000. Stephanie Mertens seconded. 16 The motion to fund PS-27 at $30,000 passed 5-1 with one abstention, Margaret Long. PS-20 Homelessness Prevention Initiative revisited Taylor Dunn made a motion to increase funds for PS-20 to $39,000. The motion died for lack of a second. PS-15 The Family Center/La Familia 2 nd revisit Holly Carroll made a motion to restore the funding for PS-15 to $40,000. Stephanie Mertens seconded. Carroll said affordable childcare is critical to keep parents working so they can support their families. Mertens concurred. Jamaal Curry made a friendly amendment to fund PS-15 at $39,750. Carroll did not accept. Dunn noted that he is in favor of childcare but concerned that the board has cut rental assistance from last year’s amount, even though rents have gone up. The motion to fund PS-20 at $40,000 passed 5-2. PS-3 Boys & Girls Club 3 rd revisit Catherine Costlow made a motion to fund PS-3 at $23,000. Margaret Long seconded. Costlow said we have decreased them twice trying to balance the budget. This is a worthwhile program. Long agreed. The motion to fund PS-3 at $23,000 passed 6-1. The funds have all been allocated and the budget balanced. Chair Margaret Long asked the Commission to do one more review. Upon no further comments she asked for a motion to approve the funding matrix as shown. Steve Backsen made a motion to adopt the funding matrix as presented. Stephanie Mertens seconded. Taylor Dunn commented that rental assistance is still underfunded. The motion to adopt the funding matrix as shown passed unanimously. Sharon Thomas reminded the Commission that staff will determine which funding source the money will come from. Chair Margaret Long asked the Commission if they wanted to hold a meeting in May. It was agreed to cancel the May 14 meeting. The next meeting is June 11, 2015 at 321 Maple Street. The meeting adjourned at 8:44 pm. 1 Attachment 5 CDBG and HOME Background Information Background Information on the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Programs Community Development Block Grant (CDBG) Program CDBG Program National Objectives The primary objective of the CDBG Program is the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. Programs and projects funded with CDBG funds must address at least one of the following three broad National Objectives: (1) provide a benefit to low or moderate income households or persons, (2) eliminate or prevent slum and blight conditions, or (3) meet urgent community development needs which pose an immediate and serious threat to the health and welfare of the community. HUD regulations require at least 70% of CDBG funds be used for activities that primarily benefit low and moderate-income persons. CDBG Program Eligible Activities CDBG funds can be used on a wide range of activities including: (1) acquiring deteriorated and/or inappropriately developed real property (including property for the purpose of building new housing); (2) acquiring, constructing, rehabilitating or installing publicly owned facilities and improvements; (3) restoration of historic sites; (4) beautification of urban land; (5) conservation of open spaces and preservation of natural resources and scenic areas; (6) housing rehabilitation can be funded if it benefits low and moderate income people; and (7) economic development activities are eligible expenditures if they stimulate private investment of community revitalization and expand 2 economic opportunities for low and moderate income people and the handicapped. Certain activities are ineligible, under most circumstances, for CDBG funds including: (1) purchase of equipment, (2) operating and maintenance expenses including repair expenses and salaries, (3) general government expenses, (4) political and religious activities, and (5) new housing construction. HOME Investment Partnerships (HOME) Program Program Guidelines (Adopted by the Fort Collins City Council, July 18, 1995) Purpose: The purpose of the Home Investment Partnership (HOME) Program is to increase the supply of decent, safe, and affordable housing in the City of Fort Collins for an extended period of time. All of the HOME funds must benefit low and very low income households which are defined by the Department of Housing and Urban Development as having a total household income not exceeding 80% of the median household income for the Fort Collins area. Eligible Projects: HOME funds must be used in the following ways: 1. DIRECT HOUSING ASSISTANCE: Down payment assistance: To help low-income individuals to purchase housing for their principal residence. Applicants must meet income guidelines of no more than 80% of the current median household income for the Fort Collins area and will be required to attend a homebuyer workshop. Assistance is in the form of zero percent deferred loan up to a maximum of $10,000 to help cover downpayment and closing cost expenses. The funding is repaid with a 5% simple interest charge when the property is sold or transferred out of the buyer’s name. Restrictions will apply which will assure the property remains affordable. This is accomplished by the “recapturing” of the HOME investment. Tenant based rental assistance: To help low-income households avoid eviction and homelessness, TBRA provides up to two years of housing subsidy and case management services to stabilize households and put them on the road to self-sufficiency. 3 2. NEW CONSTRUCTION of units for homeownership as well as rental occupancy targeted for low-income individuals and families which are developed, sponsored, or owned by community housing development organizations (CHDOs), non-profit agencies, and for-profit developers. 3. ACQUISITION of undeveloped, or developed, land resulting in the development or purchase of units for homeownership as well as rental occupancy. All regulations regarding income guidelines, purchase price limitations, resale limitations, rental rates, etc., will apply to acquisition projects. Eligible Property Types: Eligible property types for purchase include both existing property and newly constructed homes. Eligible property includes a single-family property, a condominium unit, a manufactured home (including mobile homes on a permanent foundation), or a cooperative unit. For purposes of the HOME program, homeownership means: (1) ownership in fee simple title, or (2) a 99 year leasehold interest, or (3) ownership or membership in a cooperative, or (4) an equivalent form of ownership which has been approved by the Department of Housing and Urban Development. The value and purchase price of the HOME assisted property to be acquired must not exceed 95% of the area median purchase price for that type of housing as established by HUD. Recapture restrictions will apply. (The value must be verified by a qualified appraiser or current tax assessment.) HOME Program Priorities The 2010-2014 Consolidated Plan, a planning document required for HUD by entities receiving federal monies for housing and community development activities, identifies the following priorities for housing related needs: 1. Stimulate housing production for very low, low and moderate income households. 2. Increase home ownership opportunities for very low, low and moderate income households. 3. Increase the supply of public housing for families and those with special needs. 4 Implementation and funding of activities to address these priorities will come, in part, from the City of Fort Collins HOME Investment Partnerships Program. An updated Consolidated Plan is in the draft stage. - 1 - RESOLUTION 2015-056 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING THE PROGRAMS AND PROJECTS THAT WILL RECEIVE FUNDS FROM THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, THE HOME INVESTMENT PARTNERSHIPS PROGRAM AND THE CITY’S HUMAN SERVICES PROGRAM AND AFFORDABLE HOUSING FUND WHEREAS, the Community Development Block Grant (CDBG) Program and the Home Investment Partnerships (HOME) Program are ongoing grant administration programs funded by the Department of Housing and Urban Development (HUD); and WHEREAS, the City has received CDBG Program funds since 1975 and HOME program funds since 1994; and WHEREAS, the City Council has budgeted General Fund and Keep Fort Collins Great (KFCG) dollars in the Human Services Program and the Affordable Housing Fund for use in assisting affordable housing programs and projects and community development activities; and WHEREAS, on January 18, 2000, the City Council approved Resolution 2000-13, formally adopting a competitive process for the allocation of City financial resources to affordable housing programs and projects and community development activities; and WHEREAS, on January 20, 2015, the City Council approved Resolution 2015-009, adopting a revised competitive process that changed from two annual funding cycles, in the spring and fall, to one funding cycle in the spring, with the fall funding cycle being optional and used only when funds are available that were not allocated in the spring or were returned to the City; and WHEREAS, the CDBG Commission reviewed 40 applications for the 2015 funding cycle, watched presentations by each applicant, and asked clarifying questions; and WHEREAS, on April 16, 2015, the CDBG Commission met for the purpose of preparing a recommendation to the City Council as to which programs and projects should be funded with FY 2015 CDBG, HOME, Affordable Housing Fund and Human Services Program funds; and WHEREAS, as required by HUD regulations, a 30-day comment period began on April 20, 2015 and ended on May 19, 2015, and to date no comments have been received; and WHEREAS, the City Council has considered the recommendations of the CDBG Commission and has determined that the City’s 2015 allocation should be made as set out in this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that City staff is hereby authorized to submit an application to HUD based on the following recommended funding allocations: - 2 - Section 1. Planning and Administration Category Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded City of Fort Collins: CDBG Administration/Planning* $206,837 $206,837 $0 100% City of Fort Collins: HOME Administration/Planning $77,128 $77,128 $0 100% Administration/Planning Total $283,965 $283,965 $0 100% Section 2. Housing Category Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded City of Fort Collins: Homebuyer Assistance Program $200,000 $200,000 $0 100% Fort Collins Housing Authority: Tenant Based Rental Assistance for CDDT $170,227 $170,227 $0 100% Fort Collins Housing Authority: Village on Redwood: A Vibrant Sustainable Community $1,407,255 $1,407,255 $0 100% GRID Alternatives: Residential Solar Affordable Housing Program $52,500 $0 $52,500 0% Neighbor to Neighbor: Coachlight Sliding Glass Doors $42,000 $21,000 $21,000 50% Villages: Legacy Senior Residences II $750,000 $282,609 $467,391 38% Housing Total $2,621,982 $2,081,091 $540,891 79% Section 3. Public Service Category Applicant Project/Program Funding Request Commission’s Recommended Funding - 3 - Boys & Girls Clubs of Larimer County: Great Futures Start Here $48,706 $23,000 $25,706 47% CASA Program: Court Appointed Special Advocates $28,872 $12,000 $16,872 42% CASA Program: Harmony House Supervised Visitation and Exchange Program $28,818 $15,000 $13,818 52% Catholic Charities: Senior Services $25,000 $15,000 $10,000 60% Catholic Charities: Shelter & Follow-Up Services $60,000 $30,000 $30,000 50% The Center for Family Outreach: Low-Income Youth Scholarship Program $10,050 $7,537 $2,513 75% ChildSafe Colorado: Child Sexual Abuse Treatment Program $50,000 $32,250 $17,750 65% Colo. Health Network (NCAP): Client Services & Homelessness Prevention Program $31,748 $5,000 $26,748 16% Crossroads Safehouse: Advocacy Program $53,730 $38,095 $15,635 71% Disabled Resource Services: Access to Independence $29,686 $25,000 $4,686 84% *Education & Life Training Center: Employment Skills Training $36,186 $10,000 $26,186 28% Elderhaus Adult Day Program: Community Based Therapeutic Care $55,000 $38,016 $16,984 69% The Family Center/La Familia: Childcare Scholarships $50,000 $40,000 $10,000 80% Food Bank for Larimer County: Kids Café $34,599 $23,500 $11,099 68% GRID Alternatives Colorado: Community Solar Affordable Housing Program $30,000 $0 $30,000 0% Health District of Larimer County: Dental Connections $54,500 $20,000 $34,500 37% Homeless Gear: Services for the Homeless $30,000 $5,500 $24,500 18% Homelessness Prevention Initiative: Rental Assistance $45,000 $37,500 $7,500 83% Larimer County Child Advocacy Center: Victim’s Services - Child Abuse Prevention - 4 - Neighbor to Neighbor: Housing Counseling $60,000 $30,000 $30,000 50% Neighbor to Neighbor: Rent Assistance $36,125 $30,000 $6,125 83% Project Self-Sufficiency: Services for Single-Parent Families $35,000 $30,000 $5,000 86% Rehabilitation and Visiting Nurse Association: Home Health Care Scholarships $40,000 $25,000 $15,000 63% Respite Care Inc.: Childcare Scholarships $35,000 $30,000 $5,000 86% SERVE 6.8: Sister Mary Alice Murphy Center for Hope $57,517 $28,000 $29,517 49% SAVA Center: Bilingual Sexual Assault Victim Services $24,607 $20,000 $4,607 81% Teaching Tree Early Childhood Learning Center: Childcare Scholarships $60,000 $47,500 $12,500 79% Touchstone Health Partners: Community Dual Disorders Treatment Program $70,173 $25,000 $45,173 36% Touchstone Health Partners: Essential Mental Health Services at the Murphy Center $25,447 $18,000 $7,447 71% Turning Point Center for Youth and Family Development: Crisis Intervention Services $25,000 $12,500 $12,500 50% Volunteers of America: Home Delivered Meal Service $35,000 $30,600 $4,400 87% Public Service Total $1,349,494 $799,248 $550,246 59% *Education and Life Training Center merged with the Matthews House in April 2015. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 19th day of May, A.D. 2015. _________________________________ Mayor ATTEST: _____________________________ City Clerk Agenda Item 9 Item # 9 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Jill Stilwell, Cultural Services and Facilities Director SUBJECT Resolution 2015-052 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund Grant Disbursements. EXECUTIVE SUMMARY The purpose of this item is to adopt the recommendations of the Cultural Resources Board to disburse Fort Fund grants to community events from the Cultural Development and Programming and Tourism Programming Accounts. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s Cultural Development and Programming Account and the Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code, where 25% of the revenue from the lodging tax funds is applied to the Cultural Development and Programming Account to support cultural events and 5% of revenue from lodging tax is dedicated to the Tourism Programming Account to support tourism events and activities. Local non-profit organizations may apply to Fort Fund for cultural and/or tourism event support. The City Council appointed the Cultural Resources Board to review grant applications based on approved guidelines and make recommendations for Fort Fund disbursements to City Council, pursuant to Ordinance No. 028, 1992 and Section 2-203 (3) of the City Code. Fort Fund grants support events that enrich the cultural life of the community, promote local heritage and diversity, provide opportunities for cultural participation, help define Fort Collins as a cultural center and tourist destination, have wide appeal for a significant part of the community, and promote the general welfare of the City’s inhabitants. Fort Fund consists of a three-tiered funding system: Tier #1 was established as an annual programming tier for organizations whose primary purpose is to present three or more public events annually. These groups may apply for funding from Tier #1 each April. Tier #2 allows organizations to apply for funding of events. Applications for support from Tier #2 are accepted each January and June. The Cultural Innovation Tier #3 was established to further the goal of making Fort Collins a cultural center and destination. The Cultural Innovation Tier #3 grants address a need in the cultural activity of Fort Collins, perpetuate the Tourism Account by generating overnight stays in local hotels, and/or develop new arts, cultural, or heritage tourism activities that have the potential to impact Fort Collins’ cultural and economic growth. Organizations may apply for funding from the Cultural Innovation Tier #3 each April. Packet Pg. 149 Agenda Item 9 Item # 9 Page 2 April 2015 Funding Session At its April 29, 2015 regular meeting, the Cultural Resources Board reviewed 18 Tier #1 applications and 6 Tier #3 applications, with total requests equaling $342,540. The following table summarizes the amount and sources of available funds in 2015: FY 2015 AVAILABLE FUNDING AMOUNT SOURCE $273,870 FY 2015 Cultural Development and Programming Account (CDP) $60,750 FY 2015 Tourism Programming Account (TP) $41,045 Unspent Appropriations 2014 (CDP) $82,403 Unanticipated Lodging Tax 2014 (CDP) $21,527 Unspent Appropriations 2014 (TP) $16,480 Unanticipated Lodging Tax 2014 (TP) $496,075 Total Funding Available for 2015 FUNDS ALLOCATED TO April 2015 FUNDING SESSION $218,524 Amount from Cultural Development and Programming Account (CDP) $78,000 Amount from Tourism Programming Account (TP) $296,524 Total amount allocated to April 2015 Session 60% % of Total FY2015 Funds allocated to April 2015 Session The Cultural Resources Board scored each application using the Funding Criteria outlined in the Fort Fund Guidelines (attached) and discussed each application. The Board discussion is outlined in the draft minutes (attached). The Board is recommending disbursement of $188,732 from the City’s Cultural Development and Programming Account and $72,000 from the Tourism Programming Account, totaling $260,732 to 22 applicants as outlined in Exhibit A to the Resolution. Of the total amount requested by applicants, 94% of Tier #1 and 50% of Tier #3 are being recommended for funding. The following table summarizes the utilization of funds from all sources. Recommended Funding % of Total Category $188,732 63% Cultural Development and Programming Account $72,000 24% Tourism Account $35,792 12% Unallocated $296,524 100% Funds Allocated to April 2015 Session The $35,792 of unallocated funds will be carried forward to the June 2015 funding session. CITY FINANCIAL IMPACTS The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s Cultural Development and Programming Account and Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code. This Resolution would distribute $188,732 from the Cultural Development and Programming Account and $72,000 from the Tourism Programming Account to local non- profit organizations. Each organization must provide funds to match the grant amount. These funds were budgeted and appropriated in the 2015 budget. Lodging tax is collected pursuant to Section 25-252 of the City Code. Packet Pg. 150 Agenda Item 9 Item # 9 Page 3 BOARD / COMMISSION RECOMMENDATION The Cultural Resources Board (CRB) is presenting these recommendations to City Council on events that should receive funding and the amounts from the available Cultural Development and Programming Account and Tourism Programming Account. Exhibit A to the Resolution presents the allocations recommended by the CRB to the City Council. ATTACHMENTS 1. Fort Fund Guidelines (PDF) 2. Cultural Resources Board minutes, April 29, 2015 (PDF) Packet Pg. 151 Packet Pg. 152 Attachment: Fort Fund Guidelines (3158 : Fort Fund April 2015) Packet Pg. 153 Attachment: Fort Fund Guidelines (3158 : Fort Fund April 2015) Packet Pg. 154 Attachment: Fort Fund Guidelines (3158 : Fort Fund April 2015) Packet Pg. 155 Attachment: Fort Fund Guidelines (3158 : Fort Fund April 2015) Packet Pg. 156 Attachment: Fort Fund Guidelines (3158 : Fort Fund April 2015) Packet Pg. 157 Attachment: Fort Fund Guidelines (3158 : Fort Fund April 2015) Packet Pg. 158 Attachment: Fort Fund Guidelines (3158 : Fort Fund April 2015) Packet Pg. 159 Attachment: Fort Fund Guidelines (3158 : Fort Fund April 2015) Packet Pg. 160 Attachment: Fort Fund Guidelines (3158 : Fort Fund April 2015) Packet Pg. 161 Attachment: Fort Fund Guidelines (3158 : Fort Fund April 2015) Cultural Resources Board Lincoln Center 417 W. Magnolia St Fort Collins, CO 80521 970.221-6735 970.221-6373 – fax . DRAFT CULTURAL RESOURCES BOARD MINUTES Regular Meeting – Wednesday, April 29, 2015 5:00 p.m. Lincoln Center, 417 W. Magnolia Street, Fort Collins, CO 80521 Council Liaison: Wade Troxell Staff Liaison: Jill Stilwell Chairperson: Maggie Dennis Phone: 590-3790 (cell) Vice-Chair: Steven Sorensen A regular meeting of the Cultural Resources Board was held on Wednesday, April 29, 2015 at 5:00 p.m. The following members were present: Board Members present: Francisco Gutierrez, Janet Gilligan, Steven Sorensen, Jesse Solomon, Maggie Dennis, Tedi Cox, Will Flowers Board Members absent: none Staff Members present: Jill Stilwell, Megan Kelley Guests Present: Katy Schneider/Visit Fort Collins I. Call to Order: 6:00p.m. – Ms. Dennis II. Consideration of agenda: none III. Consideration and approval of minutes from March 26, 2015. Ms. Gilliagan made a motion to accept the minutes as amended. Tedi Cox seconded the motion. The motion passed unanimously. IV. Public input: none V. Fort Fund Tier 1 and Tier 3 - discussion and funding recommendations: Prior to reviewing and awarding grant monies to the Fort Fund applicants, the Board discussed the eligibility and the quality of the submitted applications and the available budget for this session. Ms. Stilwell disclosed to the Board that Beet Street requested that their application be withdrawn from this funding session. They intend to re-group and re-apply for a Fort Fund Grant in 2016. The Board then reviewed 18 Tier 1 applications and 6 Tier 3 applications and developed their recommendations for funding as outlined below and on the attached spreadsheet. Ms. Cox disclosed her conflict of interest and recused herself from scoring and deliberating on the Fort Collins Museum of Art applications. Ms. Dennis recused herself from scoring and deliberating on the Poudre Landmark Foundation application. ATTACHMENT 2 Packet Pg. 162 Attachment: Cultural Resources Board minutes, April 29, 2015 (3158 : Fort Fund April 2015) TIER 1 APPLICANTS BAS BLEU THEATRE COMPANY: 2015-2016 Main Stage Season Location: Bas Bleu Theatre Company Amount Requested: $15,000 Amount Recommended: $15,000 CANYON CONCERT BALLET: 2015-2016 Season of Dance Location: Lincoln Center Performance Hall and Magnolia Theatre Amount Requested: $15,000 Amount Recommended: $12,500 DEBUT THEATRE COMPANY: 2015-2016 Children’s Theatre Productions Location: Lincoln Center Magnolia Theatre Amount Requested: $1,500 Amount Recommended: $1,500 FOOTHILLS POPS BAND: 2015-2016 Concert Season Location: Lincoln Center Magnolia Theatre, the Hilton, Griffin Music Hall, First United Methodist Church Amount Requested: $1,500 Amount Recommended: $1,500 FORT COLLINS MUSEUM OF ART: 2015-2016 Exhibitions and Programs Location: Fort Collins Museum of Art Amount Requested: $15,000 Amount Recommended: $15,000 FORT COLLINS MUSEUM OF DISCOVERY: 2015-2016 Series Location: Fort Collins Museum of Discovery Amount Requested: $15,000 Amount Recommended: $15,000 FORT COLLINS SYMPHONY ASSOCIATION: 2015-2016 Masterworks Season Location: Lincoln Center Performance Hall Amount Requested: $15,000 Amount Recommended: $15,000 FORT COLLINS WIND SYMPHONY: 2015-2016 Season Location: Griffin Concert Hall, UCA Amount Requested: $4,500 Amount Recommended: $4,500 FRIENDS OF THE GARDENS ON SPRING CREEK: 2015 Community Events Location: The Gardens on Spring Creek Amount Requested: $11,000 Amount Recommended: $11,000 FRONT RANGE CHAMBER PLAYERS: 2015-2016 Concert Series Location: Plymouth Congregational Church, Harmony Library, Council Tree Library Amount Requested: $5,000 Amount Recommended: $4,000 IMPACT DANCE COMPANY: IMPACT Here and Now! Seasonal Support 2015-2016 Location: Old Town Fort Collins and the Community Center for Creativity Amount Requested: $11,540 Amount Recommended: $9,323 LARIMER CHORALE: Concert Season 39 / 2015-2016 Location: First United Methodist Church, Lincoln Center Performance Hall, Trinity Luther Church, Griffin Auditorium, Foothills Mall, Veterans Plaza Requested: $15,000 Amount Recommended: $15,000 Packet Pg. 163 Attachment: Cultural Resources Board minutes, April 29, 2015 (3158 : Fort Fund April 2015) NEW HORIZONS BAND OF NORTHERN COLORADO: 2015-2016 Concert Season Location: First United Methodist Church, The Senior Center, Area Elementary School, Senior Living Centers Amount Requested: $5,000 Amount Recommended: $4,000 OPENSTAGE THEATRE & COMPANY: 2015-2016 Season Location: Lincoln Center Magnolia Theatre and Columbine Health Systems Park Amount Requested: $15,000 Amount Recommended: $15,000 OPERA FORT COLLINS: 2015-2016 Season 36 Location: Lincoln Center Performance Hall Amount Requested: $15,000 Amount Recommended: $15,000 POUDRE LANDMARKS FOUNDATION, INC.: 2015-2016 Season of Events Location: Avery House, 1882 Water Works, Avery Carriage House, private homes Amount Requested: $15,000 Amount Recommended: $15,000 SUSTAINABLE LIVING ASSOCIATION: 16th Sustainable Living Fair, Location: Heritage Parks; Tours around Fort Collins Amount Requested: $12,500 Amount Recommended: $10,000 CENTER FOR FINE ART PHOTOGRAPHY: 2015-2016 Main Gallery Exhibitions Location: Center for Fine Art Photography Amount Requested: $15,000 Amount Recommended: $12,500 Total Funding Requested by Applicants for Tier 1: $202,540 Total Funding Recommended for disbursement by CRB: $190,732 Total Unfunded Balance: $11,808 % of Requests Funded: 94% TIER 3 APPLICANTS COLORADO STATE UNIVERSITY: 2016 Human Rights Film Festival Location: Lory Student Center Theatre, Lyric Cinema Cafe Amount Requested: $15,000 Amount Recommended: $15,000 COLORADO STATE UNIVERSITY VENTURES, INC.: 2015 Scrimmage: Football in American Art from the Civil War to the Present Location: University Art Museum, University Center of the Arts Amount Requested: $25,000 Amount Recommended: $20,000 FORT COLLINS MUSEUM OF ART: 2015 Norman Rockwell – 323 Saturday Evening Post Covers Location: Fort Collins Museum of Art Amount Requested: $25,000 Amount Recommended: $20,000 INTERNATIONAL KEYBOARD ODYSSIAD & FESTIVAL, U.S.A.: 2015 International Keyboard Odyssiad & Festival Location: Colorado State University Center of the Arts Amount Requested: $25,000 Amount Recommended: $20,000 Packet Pg. 164 Attachment: Cultural Resources Board minutes, April 29, 2015 (3158 : Fort Fund April 2015) LINCOLN CENTER SUPPORT LEAGUE: 2015 ArtWear Fashion Week Location: Lincoln Center Amount Requested: $25,000 Amount Recommended: $0 The Board encourages Lincoln Center Support League to apply for a Tier 2 grant in June 2015 for their 2015 ArtWear Fashion Week event. ZONTA CLUB OF FORT COLLINS: 2015-2016 Zonta Club of Fort Collins Women’s Legacy Mural Location: North Side Windows of CooperSmith’s Brewery Amount Requested: $25,000 Amount Recommended: $0 Total Funding Requested by Applicants for Tier 3: $140,000 Total Funding Recommended for disbursement by CRB: $70,000 Total Unfunded Balance: $70,000 % of Requests Funded: 50% Ms. Cox made a motion to submit these recommendations for Fort Fund Tier 1 disbursements to City Council for their approval. Ms. Gilligan seconded the motion. The motion passed unanimously. VI. Other Business: Mr. Solomon made a motion to fund a general campaign to market arts and culture in Fort Collins. Mr. Sorensen seconded the motion The motion passed unanimously. Staff will research the process for funding such a campaign. VII. Adjournment: 8:00p.m. Respectfully submitted, Megan Kelley Administrative Clerk II Packet Pg. 165 Attachment: Cultural Resources Board minutes, April 29, 2015 (3158 : Fort Fund April 2015) - 1 - RESOLUTION 2015-052 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE RECOMMENDATIONS OF THE CULTURAL RESOURCES BOARD REGARDING FORT FUND GRANT DISBURSEMENTS WHEREAS, providers of lodging accommodations in the City are required by Section 25-252 of the City Code to pay three percent of all revenues derived from such lodging accommodations to the City as a lodging tax; and WHEREAS, pursuant to Section 25-244 of the City Code, twenty-five percent of those revenues are reserved for cultural development and programming, and seventy-five percent of all revenues received by the City from lodging tax are reserved for promotion of convention and visitor activities; and WHEREAS, pursuant to Section 25-244 of the City Code, the Community Cultural Development and Programming Account was established for the purpose of funding cultural development and programming activities, and the Tourism Programming Account was established for the purpose of funding tourist-related special events; and WHEREAS, the City disburses funds from the City's Cultural Development and Programming Account and Tourism Programming Account in accordance with Section 25-244 of the City Code through its Fort Fund Program; and WHEREAS, the City's Cultural Resources Board reviews applications from the community for Fort Fund monies and makes recommendations to the City Council in accordance with Section 2-203(3) of the City Code, and in accordance with the administrative guidelines for the Fort Fund program (the "Fort Fund Guidelines"); and WHEREAS, at its regular meeting on April 29, 2015, the Cultural Resources Board recommended funding for various proposals as set forth on Exhibit "A", attached hereto and incorporated herein by this reference (the “Recommended Distributions”), based upon the criteria and considerations set forth in Section 2-203 of the City Code and the Fort Fund Guidelines; and WHEREAS, the proposals recommended by the Cultural Resources Board provide a public benefit to the Fort Collins community by supporting cultural development and programming activities within the City and promoting the use of public accommodations within the City; and WHEREAS, the City Council wishes to adopt the recommendations of the Cultural Resources Board regarding Fort Fund grant disbursements. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Packet Pg. 166 - 2 - Section 1. That the City Council hereby finds that the distribution of funds through the Fort Fund program consistent with the Recommended Distributions serves a public purpose that benefits the community. Section 2. That funds in the total amount of ONE HUNDRED EIGHTY EIGHT THOUSAND SEVEN HUNDRED THIRTY TWO DOLLARS ($188,732) in the City's Cultural Development and Programming Account, and SEVENTY TWO THOUSAND DOLLARS ($72,000) in the Tourism Programming Account, are hereby approved for distribution in accordance with the Recommended Distributions established by the Cultural Resources Board as set forth on Exhibit "A". Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 19th day of May, A.D. 2015. Mayor ATTEST: Clerk Packet Pg. 167 EXHIBIT A FORT FUND GRANT PROGRAM April 2015 APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED Bas Bleu Theatre Company 2015-2016 Main Stage Season Location: Bas Bleu Theatre Company Bas Bleu's Main Stage season offers 5 full length plays. The theatre provides a venue in which writers, directors, $15,000 $15,000 $0 $0 100% actors, designers, musicians, poets, visual artists and students can practice their craft and develop new works. Canyon Concert Ballet 2015-2016 Season of Dance Location: Lincoln Center Performance Hall and Magnolia Theatre Canyon Concert Ballet will present a Streetmosphere/Beet Street and First Night, Youth Ensemble performance, $15,000 $12,500 $0 $2,500 83% The Nutcracker, Spring Concert, and a Showcase. Debut Theatre Company 2015-2016 Children's Theatre Productions Location: Lincoln Center Magnolia Theatre The fall 2015 performance, as yet undetermined, will be 7 performances of a classic literary tale, suitable for family $1,500 $1,500 $0 $0 100% audiences, including evening and matinee showings. Foothills Pops Band 2015-2016 Concert Season Location: Lincoln Center Magnolia Theatre, The Hillton, Griffin Music Hall, First United Methodist Foothills Pops Band offers a season of 4 general concerts with varying music, and includes a Christmas Concert $1,500 $1,500 $0 $0 100% and their annual Valentine's Day Dance and Silent Auction. Fort Collins Museum of Art 2015-2016 Exhibition Programs Location: Fort Collins Museum of Art The Fort Collins Museum of Art will present 4 exhibitions, along with educational programming. The schedule $15,000 $15,000 $0 $0 100% begins with "The World of Janet Bratt." Fort Collins Museum of Discovery 2015-2016 Programming Series Location: Fort Collins Museum of Discovery FCMoD's mission is to create meaningful opportunities to learn, reflect, and have fun through hands-on and $15,000 $15,000 $0 $0 100% collections based explorations in science and culture. Fort Collins Symphony Association 2015-2016 Masterworks Season Location: Lincoln Center Performance Hall For their event season, the Fort Collins Symphony Orchestra will conduct 5 Masterworks Concerts. $15,000 $15,000 $0 $0 100% RECOMMENDATION CULTURAL RESOURCES BOARD Fort Fund Tier 1: Annual Programming Packet Pg. 168 Attachment: Fort Fund - Exhibit A.xls (3178 : Fort Fund April 2015-RESO) APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED RECOMMENDATION CULTURAL RESOURCES BOARD Fort Collins Wind Symphony 2015-2016 Concert Season Location: Griffin Concert Hall / UCA The Fort Collins Wind Symphony will perform 4 concerts featuring high quality concert band compositions in $4,500 $4,500 $0 $0 100% a wide variety of styles and performed by local professional musicians. Friends of the Gardens on Spring Creek 2015 Community Events Location: The Gardens on Spring Creek The Gardens on Spring Creek's community events are comprised of 4 cultural events which include ARTiculture $11,000 $9,000 $2,000 $0 100% and the Harvest Festival, Halloween Enchanted Garden and culminates with the Garden of Lights. Front Range Chamber Players 2015-2016 Concert Series Location: Plymouth Congrgational Church, Council Tree Library, Harmony Library The Front Range Chamber Players will present a series of 4 professional chamber music concerts along with $5,000 $4,000 $0 $1,000 80% 2 additional Children's concerts. IMPACT Dance Company IMPACT 20th Anniversary Season 2015-2016 Location: Old Town area, CCC IMPACT Dance Company's season includes 10 unique events that often revolve around current societal issues $11,540 $9,232 $0 $2,308 80% and personal experiences, offering attendees an individual, yet distinctive experience. Larimer Chorale 2015-2016 Concert Season 39 Location: First United Methodist Church, Trinity Unity Church, Griffin Auditorium, Lincoln Center, For Collins Mall, various houses of worship, Veterans Plaza Larimer Chorale is a group of non-auditioned singers that provides live choral music to local audiences in their $15,000 $15,000 $0 $0 100% season of 3 concerts. New Horizon's Band of Northern Colorado 2015-2016 Concert Season Location: Fort Collins Methodist Church, Senior Center The New Horizon's Band presents a winter, spring and fall concert. They also perform a Christmas concert $5,000 $4,000 $0 $1,000 80% for Foothills Gateway residents and at 3 or 4 elementary schools throughout Fort Collins. OpenStage Theatre & Company OST 2015-2016 Season Location: Lincoln Center Magnolia Theatre and Columbine Health Systems Park OpenStage Theatre will present a season of 6 shows. Each production runs 5 weekends with 12 public $15,000 $15,000 $0 $0 100% performances, 1 student preview and 1 corporate performance. Opera Fort Collins 2015-2016 Season 36 Location: Lincoln Center The Opera's 35th season includes Mozart's comic musical jewel; Cosi Fan Tutte / OFC'S production of Donizetti's $15,000 $15,000 $0 $0 100% ; Daughter of the Regiment / Verdi's penultimate opera; Otello Packet Pg. 169 Attachment: Fort Fund - Exhibit A.xls (3178 : Fort Fund April 2015-RESO) APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED RECOMMENDATION CULTURAL RESOURCES BOARD Poudre Landmarks Foundation, Inc. 2015-2016 Season of Events Location: Avery & Carriage House, 1882 Water Works, private homes Poudre Landmarks Foundation offers local history related events for the community during their numerous tours $15,000 $15,000 $0 $0 100% and events throughout the year and produces an Annual Historic Homes Tour. Sustainable Living Association 2015-2016 16th Annual Sustainable Living Fair, Location: Heritage Park, Tours around Fort Collins Tour de Coop & Tour de Farms The SLA hosts the largest event on Sustainable Living in Colorado, which will include hands-on workshops, $12,500 $10,000 $0 $2,500 80% demonstrations and other activities. They also conduct educational tours that take bike riders to local farms. Center for Fine Art Photography 2015-2016 Main Gallery Exhibitions and Location: Center for Fine Art Photography Associated Events The Center for Fine Art Photographys' main gallery exhibitions are held once a month and are internationally $15,000 $12,500 $0 $2,500 83% juried. The viewing audience experiences a variety of images from local as well as artists' from around the globe. Total Funding Requested by Applicants $202,540 Total Funding Recommended for disbursement by CRB $188,732 $2,000 Total Unfunded Balance $11,808 % of Requested Amounts Funded 94% Scores are based on application materials and Fort fund's "Criteria for Funding" Packet Pg. 170 Attachment: Fort Fund - Exhibit A.xls (3178 : Fort Fund April 2015-RESO) APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED RECOMMENDATION CULTURAL RESOURCES BOARD Colorado State University CSU Human Rights Film Festival Location: Lory Student Center Theatre and The Lyric Cinema Café A human rights film festival that provides a safe space for community memebers to learn about and engage in $15,000 $0 $15,000 $0 100% matters of tremendous social and political import. Colorado State Universtity Ventures, inc. Srimmage: Football in American Art Location:University of Art Museum, Unveristy Center of the Arts The Museum is organizing the exhibition Scrimmage: Football in American Art from the Civil War to the Present $25,000 $0 $20,000 $5,000 80% by gathering original works with the subject matter that examines quintessentily American sport of Football. Fort Collins Museum of Art Norman Rockwell Location: Fort Collins Museum of Art The Norman Rockwell Museum in Stockbridge, MA, will present all 323 covers that Rockwell produced for the $25,000 $0 $20,000 $5,000 80% Post in his long and ilustrious career. International Keyboard Odyssiad & Festival 2015 International Keyboard Odyssiad & Location: CSU Center of the Arts Festival A festival of several events, including the Fort Collins Symphony and Valery Kuleshov. The festival will have $25,000 $0 $15,000 $10,000 60% several concerts and competitions. **Lincoln Center Support League ArtWear Fashion Week Location: Lincoln Center ArtWear Fashion Week is a multi-faceted event with a Fashion Show of juried national, regional and local $25,000 $0 $0 $25,000 0% artists. The Lincoln Center Art Gallery will be tranformed into a boutique sales gallery. **Zonta Club of Fort Collins Zonta Club of Fort Collins Women's Legacy Location: CooperSmith's Brewery Pizza Pub Mural A mural that is an ongoing interactive education project that will be viewed by guests to our Old Town area. Zonta $25,000 $0 $0 $25,000 0% club will be recognizing 48 women who have contributed to the fabric of our society. There will be four portraits per window. Total Funding Requested by Applicants $140,000 Total Funding Recommended for disbursement by CRB $0 $70,000 Total Unfunded Balance $70,000 % of Requested Amounts Funded 50% ** This event was not recommended for a grant due to their low score. Scores are based on application materials and Fort Fund's "Criteria for Funding." Fort Fund Tier 3: Cultural Innovation Packet Pg. 171 Attachment: Fort Fund - Exhibit A.xls (3178 : Fort Fund April 2015-RESO) Agenda Item 10 Item # 10 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Rick Bachand, Environmental Program Manager SUBJECT Resolution 2015-053 Authorizing an Intergovernmental Agreement with Colorado State University Regarding Biological Inventory and Data Analysis through the Colorado Natural Heritage Program EXECUTIVE SUMMARY The purpose of this item is to approve by resolution an agreement for technical assistance from the Colorado Natural Heritage Program (CNHP) at Colorado State University to complete tasks related to biological survey, data analysis, rare species/communities conservation planning and ecological monitoring with such information to be applied toward updating the Natural Areas Department 2015 work plan. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION The Natural Areas Department (Natural Areas), as part of the 2015 work plan, is in the process of preparing an update to the Comprehensive Restoration Plan (CRP) and the Bobcat Ridge Natural Area Management Plan (BRNMP). Natural Areas is requesting specialized technical assistance from the Colorado Natural Heritage Program (CNHP), which is administered through Colorado State University (CSU), to complete tasks related to biological survey, data analysis, rare species/communities conservation planning and ecological monitoring. The value of the work is $31,044 and this work will be fully performed in 2015. The proposed intergovernmental agreement specifically sets forth the following five tasks: 1. Identifying (rare species) restoration needs on existing natural areas. 2. Review the Department’s assessment tools and performance metrics with respect to wetland, riparian, and grassland restoration projects. Recommend possible improvements. 3. Specialized analysis of all rare plant data occurring within natural areas. 4. Data analysis and Bell’s Twinpod (rare plant) data. 5. Inventory and analysis of Prebles Meadow Jumping Mouse at Bobcat Ridge. When contracting with CSU, the agreement type required is an IGA. In accordance with City Code Section 1- 22 all IGAs are required to be submitted for approval to the City Council unless two exceptions apply, under which the City Manager (or his designee) is authorized to execute the IGA. Under the first exception, the City Manager is authorized to sign an IGA if it involves the direct monetary payment of less than $5,000 and does not entail significant policy considerations. Under the second exception, the City Manager is authorized to sign an IGA if it is in furtherance of a policy, work plan item, project, or agreement that has been specifically approved by City Council and any direct monetary payment does not exceed $50,000. This contract does not meet either of these exceptions, and therefore is coming before City Council for approval. Packet Pg. 172 Agenda Item 10 Item # 10 Page 2 CITY FINANCIAL IMPACTS The value of the contract is $31,044 and will be performed within 2015. The value of this contract is within the Natural Area Department’s 2015 budget for contractual assistance. In consultation with the City’s Purchasing Department, it was recommended that this contract be a sole-source, as four of the five tasks involve specialized expertise on rare plant and wildlife conservation. In this area of biological conservation in Colorado, CNHP is the industry expert. Nevertheless, as intergovernmental agreements are not usually required to be supported by sole-source justifications, the resolution does not make findings under that portion of the Purchasing Code. BOARD / COMMISSION RECOMMENDATION At its May 13, 2015 meeting, the Land Conservation and Stewardship Board will review the proposed resolution and agreement; the Board’s recommendation will be provided to the Council in a read-before memo on May 19. ATTACHMENTS 1. Scope of Work (PDF) Packet Pg. 173 Scope of Work Updates to the City of Fort Collins Natural Area Department Comprehensive Restoration Plan and the Bobcat Ridge Natural Area Plan A. Scope Statement 1. Objective The City of Fort Collins Natural Areas Department is in the process of preparing an update to the Comprehensive Restoration Plan (CRP) and the Bobcat Ridge Natural Area Management Plan (BRNMP). We are requesting assistance from the Colorado Natural Heritage Program (CNHP) to complete tasks related to biological survey, data analysis, rare species/communities conservation planning and ecological monitoring. All deliverables will be provided to NAP by CNHP on or before the completion date stated below for each task. 2. Update to the Comprehensive Restoration Plan Task 1 – Identify Priority Restoration Needs on existing NA lands Completion by August 31, 2015 As part of updating the Natural Areas’ CRP, we are looking to CNHP expertise in identifying important plants, wildlife and plant communities that could be supported as part of ecological restoration on existing (city) natural area property. These target sites will include areas that are considered rare habitat types or habitats important to CNHP tracked species or communities. Targeted restoration or conservation sites may include areas of tracked species in high quality condition for preservation or poor condition that could benefit from ecological restoration. We believe this would be primarily an office exercise supported by limited field reconnaissance. CNHP biologists will use a habitat-based approach (e.g. grassland, cottonwood gallery forest, mountain mahogany shrubland) to identify restoration needs, as well as identify species that may benefit from restoration efforts. This process will be guided by best professional knowledge, CNHP BIOTICS database information, literature review, existing reports from NAP, and aerial imagery. These recommendations will be provided to the NAP in a report format. Staff from NAP will provide relevant background material and reports to CNHP staff. ATTACHMENT 1 Packet Pg. 174 Attachment: Scope of Work (3153 : Contracting for Biological Inventory with Colorado State University) Task 2 – Evaluate Performance metrics related to assessing the success of wetland, riparian, and grassland restoration projects. Completion by August 31, 2015 Natural Areas staff is routinely asked to evaluate the success of extensive restoration projects in the grassland and the river/riparian environment. Staff is looking for tools to rapidly assess the progress (on an annual basis) of habitat improvement (restoration) projects and wildlife utilizing restored sites. We are requesting assistance in identifying possible indicator species and/or monitoring protocols depending on the selected target. Ideally, selected indicators could be monitored with minimal effort and gauge restoration success. This effort will include a literature review of existing protocols, tools, and guidelines to monitor restoration outcomes as well as a proposed framework developed from the literature that can be implemented in future restoration activities. The proposed framework will be created as an iterative process between CNHP ecologist and Ft Collins staff. Task 3 – Analysis of floristic quality index data Completion by August 31, 2015 FQA data for NAP has been added to an Access database by NAP botanist Crystal Strouse. CNHP staff will assist Strouse in data analysis and interpretation, and will provide a short, written report about the FQA data. The report will provide an interpretation of the condition of floristic quality in the natural areas, and will make useful comparisons to other areas in Colorado that have existing FQA calculations. 3. Updated to the Bobcat Ridge Natural Area Management Plan Task 4 – Data Analysis of Bell’s twinpod data Completion by August 31, 2015 The update to the Bobcat Ridge Natural Area Management plan will include a data analysis of Bell’s twinpod (Physaria bellii) data previously collected by Natural Area staff based on the initial survey conducted by CNHP in 2004. We wish to understand current distribution, trend, and any recommendations for management. CNHP staff will use existing data provided by the NAP in a spreadsheet or database electronic format to calculate density for Bell’s twinpod, and an overall population size estimate based on work done by Anderson (2007). The results will be provided to NAP in a short, written report summarizing methods and results. Packet Pg. 175 Attachment: Scope of Work (3153 : Contracting for Biological Inventory with Colorado State University) Task 5 – Inventory and analysis of Prebles Meadow Jumping Mouse Completion by September 30, 2015 Assistance is requested from CNHP, conduct surveys for Preble’s meadow jumping mouse (Zapus hudsonius preblei). The information provided by CNHP will assist Natural Areas staff in completing the plan updates with the most current information available for rare species and their associated habitats. A presence/absence survey of Preble’s meadow jumping mouse, is requested in order to provide current species information for the plan update. For the initial BRNMP, CNHP identified several potential mouse habitat areas. When the trails were being planned, more surveys were conducted and one Preble’s meadow jumping mouse was found at one of the locations in 2005. The trail alignment was re-routed to avoid the habitat per USFW direction. We’d like to verify this population still exists and gain information on best management and restoration potential to maintain or perhaps expand the population. These results are requested to be submitted in a report style format. Assistance is also requested in identifying important areas and habitats that may require special consideration for restoration or protection of Preble’s meadow jumping mouse. 4. Objectives Natural Areas staff needs data analyzed and summarized into short report format for Tasks 1 through 4 by the end of August 2015 such that the information received may be incorporated into the departments Comprehensive Restoration Plan. Likewise, a summary of the field investigation and report for the Preble’s meadow jumping mouse survey and report completed by September 30, 2015 such that the data and recommendations may be incorporated into the Bobcat Ridge Management Plan. B. Assumptions The assumption is that the vendor will have the information and materials that they need to; identify target restoration areas for tracked species, analyze data on Bell’s twinpod and floristic quality, and conduct Preble’s meadow jumping mouse surveys. The data to be analyzed will be provided by Natural Areas staff. Copies of the previous BRNMP and CRP will be provided. C. Historical Information The following is an excerpt from the 2005 BRNMP detailing the previous Preble’s meadow jumping mouse survey. “In August 2004, the City’s Natural Areas Program contracted with Jan Peterson, Ph.D. to conduct a trapping survey on city-owned portions of Buffum Canyon. From August 24 to August 28, 175 traps were laid out in two transects, one on each side of the stream. During the total of 700 trap-nights, 135 rodents were captured; 10 long-tailed voles (Microtus longicaudus), 18 Mexican woodrats (Neotoma mexicana), 97 deer mice Packet Pg. 176 Attachment: Scope of Work (3153 : Contracting for Biological Inventory with Colorado State University) (Peromyscus maniculatus), and 10 Northern rock mice (P. nasutus). No Preble’s meadow jumping mice were detected at this site, however, the survey was limited to the immediate vicinity of CR 32C in Buffum Canyon, at the entrance and parking lot area of the site. The results are not applicable to any other area of Bobcat Ridge (see appendix 6 for the full survey report). Surveys of the potential habitats on the interior parts of Bobcat Ridge will need to be conducted.” D. Constraints Due to limited budgets we are requesting a cost per each task be made as it may not be possible to fund all tasks in one budget year. Packet Pg. 177 Attachment: Scope of Work (3153 : Contracting for Biological Inventory with Colorado State University) EXHIBIT B BUDGET The table below contains the cost of each of the five tasks to be completed under this Agreement, as set forth in Exhibit A. Indirect rates for this project are 34%. Task Indirect Staff Salaries Travel Total Task 1 Restoration Priorities $1,483 $4,361 $5,844 Task 2 Restoration Monitoring $3,258 $6,581 $3,000 $12,839 Task 3 FQI data assistance $539 $1,584 $2,123 Task 4 Bell’s twinpod data assistance $1,108 $3,258 $4,366 Task 5 Preble’s jumping mouse surveys $1,490 $4,382 $5,872 Total $7,878 $20,166 $3,000 $31,044 Packet Pg. 178 Attachment: Scope of Work (3153 : Contracting for Biological Inventory with Colorado State University) - 1 - RESOLUTION 2015-053 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH COLORADO STATE UNIVERSITY REGARDING BIOLOGICAL INVENTORY AND DATA ANALYSIS THROUGH THE COLORADO NATURAL HERITAGE PROGRAM WHEREAS, the City of Fort Collins Natural Areas Department is updating the Department’s Comprehensive Restoration Plan (CRP) and the Bobcat Ridge Natural Area Management Plan (BRNMP), as components of the Natural Areas 2015 workplan; and WHEREAS, the Colorado Natural Heritage Program (CNHP) is a nonprofit organization, administered by the Warner College of Natural Resources, Department of Fish, Wildlife & Conservation Biology at Colorado State University (University); and WHEREAS, the Natural Areas Department has identified resources available through the CNHP that are necessary to complete the workplan updates, including biological survey, data analysis, rare species/communities conservation planning and ecological monitoring; and WHEREAS, the University is willing to provide environmental information and expertise through CNHP to facilitate development of the Natural Areas workplan updates; and WHEREAS, Natural Areas staff has recommended the City Council authorize the City Manager to enter into an Intergovernmental Agreement in the form attached hereto as Exhibit “A”, and incorporated herein by reference, addressing the scope of biological survey and data analysis to be obtained through the CNHP; and WHEREAS, the City is authorized to enter into intergovernmental agreements to provide any function, service, or facility, as provided in Article II, Section 16 of the Charter of the City of Fort Collins and Section 29-1-203, C.R.S. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the City Manager is hereby authorized to enter into the Intergovernmental Agreement Regarding Biological Inventory and Data Analysis with Colorado State University and the Colorado Natural Heritage Program, upon the terms and conditions described above and such other terms and conditions, or subsequent modifications or amendments, as the City Manager, in consultation with the City Attorney, determines to be necessary and appropriate to protect the interests of the City and effectuate the purposes set forth herein, and not otherwise inconsistent with this Resolution. Packet Pg. 179 - 2 - Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 19th day of May, A.D. 2015. _________________________________ Mayor ATTEST: _____________________________ City Clerk Packet Pg. 180 IGA for Colorado Natural Heritage Program Research 1 INTERGOVERNMENTAL AGREEMENT REGARDING BIOLOGICAL INVENTORY AND DATA ANALYSIS SERVICES THROUGH THE COLORADO NATURAL HERITAGE PROGRAM THIS INTERGOVERNMENTAL AGREEMENT REGARDING BIOLOGICAL INVENTORY AND DATA ANALYSIS ("Agreement"), is made and entered into on the day and year that it is fully executed by all Parties ("Effective Date"), by and between the City of Fort Collins, Colorado, a home rule municipality of the State of Colorado ("City") and The Board of Governors of the Colorado State University System, acting by and through Colorado State University, and its Warner College of Natural Resources, Department of Fish, Wildlife & Conservation Biology, an institution of higher education of the State of Colorado ("University") (collectively, the "Parties"). WHEREAS, the Fort Collins Natural Areas Department is in the process of updating the Comprehensive Restoration Plan (CRP) and the Bobcat Ridge Natural Area Management Plan (BRNMP), as part of the Department’s 2015 workplan; and WHEREAS, established in 1979, the Colorado Natural Heritage Program (CNHP) is a nonprofit organization, administered by the Warner College of Natural Resources, Department of Fish, Wildlife & Conservation Biology at Colorado State University; and WHEREAS, the Natural Areas Department has identified resources available through the CNHP that will enable timely completion of the CRP and BRNP updates, with regards to biological survey, data analysis, rare species/communities conservation planning and ecological monitoring; and WHEREAS, the University is willing to provide access to environmental information and expertise through CNHP to facilitate development of the City’s Natural Areas Department workplan; and WHEREAS, the Parties desire to enter into an intergovernmental agreement setting forth the terms for access to CNHP resources regarding biological inventory and data analysis; and WHEREAS, on May 13, 2015, the Fort Collins Land Conservation and Stewardship Board reviewed the scope of work for the proposed intergovernmental agreement, and recommended approval by the Fort Collins City Council; and WHEREAS, the Parties have authority pursuant to Article XIV, Section 18 of the Colorado Constitution and Section 29-1-201, et seq., Colorado Revised Statutes, to enter into intergovernmental agreements for the purpose of providing any service or performing any function which they can perform individually. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree as follows: Packet Pg. 181 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) IGA for Colorado Natural Heritage Program Research 2 1. Scope of Work. University agrees to provide biological inventory and data analysis services in accordance with task summaries set forth in Exhibit A, attached hereto and incorporated by this reference. 2. Term. This Agreement shall commence on the Effective Date, and shall continue for one (1) year unless sooner terminated as provided herein. The Parties may terminate this Agreement at any time, without cause, by giving not less than thirty (30) days written notice to the other party, but such termination shall not relieve the parties from any obligations incurred while the Agreement was in effect. 3. Compensation. As compensation for the services rendered under this Agreement, City shall pay to University an amount to not to exceed Twenty Six Thousand Seven Hundred twenty Two dollars ($31,044.00). 4. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretation, change orders, and other clarification or instruction shall be directed to the City Representative. 5. Relationship of Parties; Assignment. Neither Party may assign or in any way transfer its rights under this Agreement to any other persons or non-parties. Nothing in this Agreement shall imply any partnership, joint venture, or other association between the University and the City. Each Party shall have sole responsibility for the content and the conduct of its activities. Neither the University's nor the City's name shall be used by the other to suggest co-sponsorship or endorsement of any activity without prior written approval of the other Party 6. Notices. Any notice, request, demand, consent or approval, or other communication required or permitted hereunder will be in writing and will be deemed to have been given when personally delivered or deposited in the United States mail or with an overnight courier, with proper postage and address as follows: If to University: […] Executive Director Colorado Natural Heritage Program […], Warner College of Natural Resources, Department of Fish, Wildlife & Conservation Biology […] Campus Delivery Colorado State University Fort Collins, CO 80523-6030 With a Copy to: Office of the General Counsel 01 Administration Building 0006 Camus Delivery Fort Collins, CO 80523-000 Packet Pg. 182 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) IGA for Colorado Natural Heritage Program Research 3 If to City: City of Fort Collins Natural Areas Department P.O. Box 580 Fort Collins, CO 80522-0580 With a Copy to: City Attorney's Office City of Fort Collins 300 LaPorte Avenue P.O. Box 580 Fort Collins, CO 80522-0580 7. Binding Effect; Third Party Beneficiaries. This writing, together with the exhibits hereto, constitutes the entire agreement between the Parties and shall be binding upon the Parties, their officers, employees, successors, and permitted assigns, and shall inure to the benefit of the respective successors, and permitted assigns of the Parties. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement and all rights of action relating to such enforcement, shall be strictly reserved to the Parties. Nothing contained in this contract shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of the Parties that any such person or entity, other than the Parties, receiving services or benefits under this Agreement shall be deemed an incidental beneficiary only. 8. Amendment. No modification or amendment to this Agreement shall be valid unless it is made in a writing signed by the authorized representatives of the Parties. 9. Default; Termination; Dispute Resolution. a. Default. A Party will be considered in default of its obligations under this Agreement if such party should fail to observe, to comply with, or to perform any term, condition, or covenant contained in this Agreement and such failure continues for 10 days after a non-defaulting Party gives the defaulting Party written notice thereof. b. Termination for Cause. In the event of default, a non-defaulting Party, upon written notice to the defaulting Party, may terminate this Agreement as of the date specified in the notice. c. Dispute Resolution. Any dispute concerning the performance of this Agreement that cannot be resolved by the designated representatives of the Parties shall be referred to superior departmental management staff designated by each party (which, for University, shall be the Vice President for University Operations, and for the City, shall be the City Manager), whose decisions shall be made within thirty (30) days after notice or such other period as the Parties may agree. Failing resolution at that level, either party has the right to bring legal action to recover only such damages and remedies as are authorized pursuant to this Agreement, in accordance with Colorado law, and only in a court of competent jurisdiction located within the City of Fort Collins, County of Larimer, Colorado. Notwithstanding any other provision contained herein, neither party shall be liable to the other for any indirect, Packet Pg. 183 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) IGA for Colorado Natural Heritage Program Research 4 consequential, incidental, exemplary (punitive), or special damages. In the event of any default or dispute, each party shall be solely responsible for its own attorneys' fees. 10. Appropriation. The City’s financial obligations under this Agreement are contingent upon the annual appropriation, budgeting and availability of specific funds to discharge those obligations. Nothing in this Agreement shall create a payment guaranty by either Party or a debt or a multiple-fiscal year financial obligation under the Colorado Constitution or any similar provisions of the City’s charter or ordinances. 11. Survival of Certain Terms. Notwithstanding anything herein to the contrary, the Parties understand and agree that all terms and conditions of this Agreement and the exhibits and attachments hereto which may require continued performance, compliance, or effect beyond the termination date of this Agreement shall survive such termination date. 12. Waiver. The waiver by either party of a breach or violation of any provision of this Agreement shall not operate as or be construed to be a waiver of any subsequent breach of the same or other provision hereof. 13. Severability. In the event that any provision of this Agreement is held unenforceable for any reason, the remaining provisions of this Agreement shall remain in full force and effect. 14. Counterparts and Facsimiles. This Agreement may be executed with any number of counterparts, each of which, when executed and delivered will constitute an original, but all such counterparts will constitute one and the same instrument. 15. Special Provisions. The Special Provisions appearing on the following page are required by Colorado law to be contained in every state contract of the state of Colorado, and are hereby incorporated into this contract; except that Special Provisions 3 (first paragraph), 7, and 10 shall not apply. Any conflict between the Special Provisions and any other provision of this contract, including any exhibit or attachment, shall be controlled by the Special Provisions. Packet Pg. 184 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) IGA for Colorado Natural Heritage Program Research 5 SPECIAL PROVISIONS [Attach most current version of State special conditions] Packet Pg. 185 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) IGA for Colorado Natural Heritage Program Research 6 IN WITNESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT CITY: CITY OF FORT COLLINS, A COLORADO MUNICIPAL CORPORATION By: ______________________________________ Darin A. Atteberry City Manager Date: ATTEST: _______________________________ City Clerk APPROVED AS TO FORM _______________________________ Assistant City Attorney STATE OF COLORADO John Hickenlooper GOVERNOR Board of Governors of the Colorado State University System, acting by and through Colorado State University By: […] Date: REQUIRED APPROVALS: By: Dean or Dept. Head Name & Title: _________ […], Executive Director of Colorado Natural Heritage Program LEGAL REVIEW Cynthia Coffman, Attorney General By: Special Assistant Attorney General for Colorado State University Date: ALL CONTRACTS REQUIRE APPROVAL by the STATE CONTROLLER C.R.S. §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder. Packet Pg. 186 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) IGA for Colorado Natural Heritage Program Research 7 STATE CONTROLLER Robert Jaros, CPA By: Authorized Delegate Name: Linda Meserve Date: Packet Pg. 187 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) EXHIBIT A Scope of Work Updates to the City of Fort Collins Natural Area Department Comprehensive Restoration Plan and the Bobcat Ridge Natural Area Plan A. Scope Statement 1. Objective The City of Fort Collins Natural Areas Department is in the process of preparing an update to the Comprehensive Restoration Plan (CRP) and the Bobcat Ridge Natural Area Management Plan (BRNMP). We are requesting assistance from the Colorado Natural Heritage Program (CNHP) to complete tasks related to biological survey, data analysis, rare species/communities conservation planning and ecological monitoring. All deliverables will be provided to NAP by CNHP on or before the completion date stated below for each task. 2. Update to the Comprehensive Restoration Plan Task 1 – Identify Priority Restoration Needs on existing NA lands Completion by August 31, 2015 As part of updating the Natural Areas’ CRP, we are looking to CNHP expertise in identifying important plants, wildlife and plant communities that could be supported as part of ecological restoration on existing (city) natural area property. These target sites will include areas that are considered rare habitat types or habitats important to CNHP tracked species or communities. Targeted restoration or conservation sites may include areas of tracked species in high quality condition for preservation or poor condition that could benefit from ecological restoration. We believe this would be primarily an office exercise supported by limited field reconnaissance. CNHP biologists will use a habitat-based approach (e.g. grassland, cottonwood gallery forest, mountain mahogany shrubland) to identify restoration needs, as well as identify species that may benefit from restoration efforts. This process will be guided by best professional knowledge, CNHP BIOTICS database information, literature review, existing reports from NAP, and aerial imagery. These recommendations will be provided to the NAP in a report format. Staff from NAP will provide relevant background material and reports to CNHP staff. Packet Pg. 188 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) Task 2 – Evaluate Performance metrics related to assessing the success of wetland, riparian, and grassland restoration projects. Completion by August 31, 2015 Natural Areas staff is routinely asked to evaluate the success of extensive restoration projects in the grassland and the river/riparian environment. Staff is looking for tools to rapidly assess the progress (on an annual basis) of habitat improvement (restoration) projects and wildlife utilizing restored sites. We are requesting assistance in identifying possible indicator species and/or monitoring protocols depending on the selected target. Ideally, selected indicators could be monitored with minimal effort and gauge restoration success. This effort will include a literature review of existing protocols, tools, and guidelines to monitor restoration outcomes as well as a proposed framework developed from the literature that can be implemented in future restoration activities. The proposed framework will be created as an iterative process between CNHP ecologist and Ft Collins staff. Task 3 – Analysis of floristic quality index data Completion by August 31, 2015 FQA data for NAP has been added to an Access database by NAP botanist Crystal Strouse. CNHP staff will assist Strouse in data analysis and interpretation, and will provide a short, written report about the FQA data. The report will provide an interpretation of the condition of floristic quality in the natural areas, and will make useful comparisons to other areas in Colorado that have existing FQA calculations. 3. Updated to the Bobcat Ridge Natural Area Management Plan Task 4 – Data Analysis of Bell’s twinpod data Completion by August 31, 2015 The update to the Bobcat Ridge Natural Area Management plan will include a data analysis of Bell’s twinpod (Physaria bellii) data previously collected by Natural Area staff based on the initial survey conducted by CNHP in 2004. We wish to understand current distribution, trend, and any recommendations for management. CNHP staff will use existing data provided by the NAP in a spreadsheet or database electronic format to calculate density for Bell’s twinpod, and an overall population size estimate based on work done by Anderson (2007). The results will be provided to NAP in a short, written report summarizing methods and results. Packet Pg. 189 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) Task 5 – Inventory and analysis of Prebles Meadow Jumping Mouse Completion by September 30, 2015 Assistance is requested from CNHP, conduct surveys for Preble’s meadow jumping mouse (Zapus hudsonius preblei). The information provided by CNHP will assist Natural Areas staff in completing the plan updates with the most current information available for rare species and their associated habitats. A presence/absence survey of Preble’s meadow jumping mouse, is requested in order to provide current species information for the plan update. For the initial BRNMP, CNHP identified several potential mouse habitat areas. When the trails were being planned, more surveys were conducted and one Preble’s meadow jumping mouse was found at one of the locations in 2005. The trail alignment was re-routed to avoid the habitat per USFW direction. We’d like to verify this population still exists and gain information on best management and restoration potential to maintain or perhaps expand the population. These results are requested to be submitted in a report style format. Assistance is also requested in identifying important areas and habitats that may require special consideration for restoration or protection of Preble’s meadow jumping mouse. 4. Objectives Natural Areas staff needs data analyzed and summarized into short report format for Tasks 1 through 4 by the end of August 2015 such that the information received may be incorporated into the departments Comprehensive Restoration Plan. Likewise, a summary of the field investigation and report for the Preble’s meadow jumping mouse survey and report completed by September 30, 2015 such that the data and recommendations may be incorporated into the Bobcat Ridge Management Plan. B. Assumptions The assumption is that the vendor will have the information and materials that they need to; identify target restoration areas for tracked species, analyze data on Bell’s twinpod and floristic quality, and conduct Preble’s meadow jumping mouse surveys. The data to be analyzed will be provided by Natural Areas staff. Copies of the previous BRNMP and CRP will be provided. C. Historical Information The following is an excerpt from the 2005 BRNMP detailing the previous Preble’s meadow jumping mouse survey. “In August 2004, the City’s Natural Areas Program contracted with Jan Peterson, Ph.D. to conduct a trapping survey on city-owned portions of Buffum Canyon. From August 24 to August 28, 175 traps were laid out in two transects, one on each side of the stream. During the total of 700 trap-nights, 135 rodents were captured; 10 long-tailed voles (Microtus longicaudus), 18 Mexican woodrats (Neotoma mexicana), 97 deer mice Packet Pg. 190 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) (Peromyscus maniculatus), and 10 Northern rock mice (P. nasutus). No Preble’s meadow jumping mice were detected at this site, however, the survey was limited to the immediate vicinity of CR 32C in Buffum Canyon, at the entrance and parking lot area of the site. The results are not applicable to any other area of Bobcat Ridge (see appendix 6 for the full survey report). Surveys of the potential habitats on the interior parts of Bobcat Ridge will need to be conducted.” D. Constraints Due to limited budgets we are requesting a cost per each task be made as it may not be possible to fund all tasks in one budget year. Packet Pg. 191 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) EXHIBIT B BUDGET The table below contains the cost of each of the five tasks to be completed under this Agreement, as set forth in Exhibit A. Indirect rates for this project are 34%. Task Indirect Staff Salaries Travel Total Task 1 Restoration Priorities $1,483 $4,361 $5,844 Task 2 Restoration Monitoring $3,258 $6,581 $3,000 $12,839 Task 3 FQI data assistance $539 $1,584 $2,123 Task 4 Bell’s twinpod data assistance $1,108 $3,258 $4,366 Task 5 Preble’s jumping mouse surveys $1,490 $4,382 $5,872 Total $7,878 $20,166 $3,000 $31,044 Packet Pg. 192 Attachment: Exhibit A (3170 : Contracting for Biological Inventory with Colorado State University-RESO) Agenda Item 11 Item # 11 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Darin Atteberry, City Manager SUBJECT Resolution 2015-054 Nominating and Endorsing Mayor Wade Troxell as a Candidate for Election to the Executive Board of the Colorado Municipal League. EXECUTIVE SUMMARY The purpose of this item is to formally endorse the nomination of Mayor Wade Troxell as a candidate to the Executive Board of the Colorado Municipal League. Mayor Troxell, during his earlier terms as a City Councilmember, served for five years on the Colorado Municipal League Policy Committee. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. Packet Pg. 193 - 1 - RESOLUTION 2015-054 OF THE COUNCIL OF THE CITY OF FORT COLLINS NOMINATING AND ENDORSING MAYOR WADE TROXELL AS A CANDIDATE FOR ELECTION TO THE EXECUTIVE BOARD OF THE COLORADO MUNICIPAL LEAGUE WHEREAS, the City is a member-city of the Colorado Municipal League; and WHEREAS, the City wishes to endorse a candidate for the upcoming election to the Executive Board of the Colorado Municipal League; and WHEREAS, during his previous terms as a City Councilmember, Wade Troxell served on the Colorado Municipal League Policy Committee from May 1, 2007 to September 16, 2008 and from December 20, 2011 to present; and WHEREAS, the City Council believes that Mayor Wade Troxell would be an excellent candidate for the Executive Board of the Colorado Municipal League. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the City Council formally nominates and endorses Mayor Wade Troxell as a candidate for election to the Executive Board of the Colorado Municipal League. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 19th day of May, A.D. 2015. _________________________________ Mayor ATTEST: _____________________________ City Clerk Packet Pg. 194 Agenda Item 12 Item # 12 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Dan Coldiron, Chief Information Officer SUBJECT Second Reading of Ordinance No. 053, 2015, Extending the Terms of a Non-Exclusive Franchise by the City of Fort Collins to Comcast of California/Colorado LLC and its Successors and Assigns for the Right to Make Reasonable Use Of, and Erect, Construct, Operate and Maintain Through, the Public Rights-of-Way, Easements and Other Public Property Any Equipment Necessary and Appurtenant to the Operation and Maintenance of a Cable System and the Provision of Cable Services to Citizens Within the City. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on April 21, 2015, extends the current Cable Franchise Agreement between the City of Fort Collins and Comcast of California/Colorado, LLC (Comcast) for a period of 47 days to July 31, 2015. The current, extended agreement expires June 14, 2015. City staff and Comcast representatives have reached mutual agreement on the final elements of the new agreement. The additional 47 days will allow for more time for public input prior to the consideration of the new agreement by Council. The proposed extension will maintain the terms and conditions of the existing Franchise for the duration of the extension. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, April 21, 2015 (PDF) 2. Ordinance No. 053, 2015 (PDF) Packet Pg. 195 Agenda Item 6 Item # 6 Page 1 AGENDA ITEM SUMMARY April 21, 2015 City Council STAFF Dan Coldiron, Chief Information Officer SUBJECT First Reading of Ordinance No. 053, 2015, Extending the Terms of a Non-Exclusive Franchise by the City of Fort Collins to Comcast of California/Colorado LLC and its Successors and Assigns for the Right to Make Reasonable Use Of, and Erect, Construct, Operate and Maintain Through, the Public Rights-of-Way, Easements and Other Public Property Any Equipment Necessary and Appurtenant to the Operation and Maintenance of a Cable System and the Provision of Cable Services to Citizens Within the City. EXECUTIVE SUMMARY The purpose of this item is to request a second extension of the current Cable Franchise Agreement between the City of Fort Collins and Comcast of California/Colorado, LLC (Comcast) for a period of 47 days to July 31, 2015. The current, extended agreement expires June 14, 2015. City staff and Comcast representatives have reached mutual agreement on the final elements of the new agreement. The additional 47 days will allow for more time for public input prior to the consideration of the new agreement by Council. The proposed extension will maintain the terms and conditions of the existing Franchise for the duration of the extension. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The current Cable Franchise Agreement between the City of Fort Collins and Comcast of California/Colorado, LLC (Comcast) was adopted by City Council on March 7, 2006. The current Franchise agreement would have expired on March 16, 2015, but was extended 90 days and will now expire on June 14, 2015. The Federal Telecommunications Act allows cities and cable companies to begin negotiations up to 36 months prior to the expiration of a franchise. The City began the process in February, 2013 by issuing a Request for Proposal for consulting services to obtain a community needs assessment. Staff first met with City Council in April, 2014 to present the needs assessment report, identify issues to be addressed in the negotiations, and to obtain Council direction related to those issues. Over the course of the ensuing 10 months, City staff and Comcast negotiators met frequently and negotiated terms for most of the franchise requirements. In order to reach final agreement on the final unresolved items being considered during the negotiations, an extension to the existing agreement was requested of and adopted by Council on March 3, 2015. The City’s negotiation team and Comcast representatives have since reached agreement on all remaining items and are ready to present the final agreement to Council for consideration. In order to allow additional time for public input on the proposed new franchise agreement, an additional 47 day extension is now being requested. The current franchise would then expire on July 31, 2015. ATTACHMENT 1 Packet Pg. 196 Attachment: First Reading Agenda Item Summary, April 21, 2015 (3192 : SR 053-Comcast Extension) - 1 - ORDINANCE NO. 053, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS EXTENDING THE TERMS OF A NON-EXCLUSIVE FRANCHISE BY THE CITY OF FORT COLLINS TO COMCAST OF CALIFORNIA/COLORADO LLC AND ITS SUCCESSORS AND ASSIGNS FOR THE RIGHT TO MAKE REASONABLE USE OF, AND ERECT, CONSTRUCT, OPERATE AND MAINTAIN THROUGH, THE PUBLIC RIGHTS-OF-WAY, EASEMENTS AND OTHER PUBLIC PROPERTY ANY EQUIPMENT NECESSARY AND APPURTENANT TO THE OPERATION AND MAINTENANCE OF A CABLE SYSTEM AND THE PROVISION OF CABLE SERVICES TO CITIZENS WITHIN THE CITY WHEREAS, Comcast of California/Colorado LLC (“Comcast”), currently holds a cable franchise (the “Franchise”) with the City of Fort Collins, granted by Ordinance No. 010, 2006, on March 7, 2006; and WHEREAS, the Franchise was scheduled to expire by its terms on March 16, 2015; and WHEREAS, on March 3, 2015, the City Council adopted Ordinance No. 020, 2015, extending the Franchise for 90 days, until June 14, 2015, to allow Comcast and the City to finish negotiating a renewal of the Franchise; and WHEREAS, Comcast and the City have completed negotiations, but in order to allow additional time for public input on the proposed new franchise agreement, staff has been asked to revise the schedule for Council consideration of the new agreement; and WHEREAS, Comcast and the City are therefore requesting a second extension of the Franchise for an additional 47 days, concluding July 31, 2015; and WHEREAS, it is in the best interests of the citizens of the City to extend the term of the Franchise for an additional 47 days; and WHEREAS, neither party waives any right that it enjoys under law as a result of agreeing to this Franchise extension, and Comcast shall not be required to file any additional request or document in order to preserve its right of renewal under Section 626 of the Cable Act; and WHEREAS, Comcast has agreed to the extension of the Franchise as set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT COLLINS, COLORADO, as follows: Section 1. That the Franchise between Comcast and the City, as previously extended pursuant to Ordinance No. 020, 2015, is hereby extended for a period of 47 days, to expire on July 31, 2015. The Franchise shall remain in effect, pursuant to the terms and conditions Packet Pg. 197 Attachment: Ordinance No. 053, 2015 (3192 : SR 053-Comcast Extension) - 2 - contained therein, until the new expiration date, or until a new agreement is entered into between the parties, or until the Franchise is terminated pursuant to its terms. Section 2. That if any portion of this ordinance is held to be unconstitutional or invalid for any reason, such decision shall not affect the constitutionality or validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each part hereof irrespective of the fact that any one part be declared unconstitutional or invalid. Section 3. That all other ordinances or portions thereof inconsistent or conflicting with this ordinance or any portion hereof are hereby repealed to the extent of such inconsistency or conflict. Introduced, considered favorably on first reading, and ordered published this 21st day of April, A.D. 2015, and to be presented for final passage on the 5th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 5th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 198 Attachment: Ordinance No. 053, 2015 (3192 : SR 053-Comcast Extension) Agenda Item 13 Item # 13 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Jessica Ping-Small, Revenue and Project Manager Mike Beckstead, Chief Financial Officer SUBJECT Second Reading of Ordinance No. 058, 2015, Appropriation of Funds to Reimburse Woodward, Inc. For Development Fees, Capital Improvement Expansion Fees and Use Tax. EXECUTIVE SUMMARY This Ordinance, adopted on First Reading on May 5, 2015, by a vote of 5-2 (Nays: Overbeck, Cunniff), Appropriates $2,107,261 of prior year reserves for a rebate to Woodward for fees and use tax as approved by City Council on April 2, 2013 (Ordinance No. 055, 2013). Ordinance No. 055, 2013 approved an agreement between the City, Downtown Development Authority (DDA), and Woodward, Inc. The agreement provides Business Investment Assistance for the relocation of Woodward’s headquarters as well as an expansion of its manufacturing and office facilities to a new location at the corner of Lincoln Avenue and Lemay Avenue. The project will retain or create between 1,400 and 1,700 primary jobs in the City. The City’s assistance includes a rebate of Use Tax, Development Fees, and Capital Improvement Expansion Fees. This Ordinance also appropriates all the rebates from the General Fund’s prior year reserves, except for the rebate of Capital Improvement Expansion Fees, which would be appropriated from the prior year reserves in the Capital Expansion and Street Oversizing funds for the rebated Capital Improvement Expansion Fees. Sections 2 and 3 of the Ordinance have been amended between First and Second Reading to expressly state that the monies appropriated from the affected Capital Improvement Expansion Fee funds are being done so with the intent to supersede any provision to the contrary in City Code Chapter 7.5, which Chapter governs how such fees are to be spent. STAFF RECOMMENDATION Staff recommends adoption of Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (PDF) Packet Pg. 199 Agenda Item 12 Item # 12 Page 1 AGENDA ITEM SUMMARY May 5, 2015 City Council STAFF Jessica Ping-Small, Revenue and Project Manager Mike Beckstead, Chief Financial Officer SUBJECT Items Relating to Appropriation of Funds to Reimburse Woodward, Inc. For Development Fees, Capital Improvement Expansion Fees and Use Tax. EXECUTIVE SUMMARY Option 1: First Reading of Ordinance No. 057, 2015, Appropriating Prior Year Reserves in the General Fund to Reimburse Woodward, Inc. for Development Fees, Capital Expansion Improvement Fees, and Use Tax. Option 2: First Reading of Ordinance No. 058, 2015, Appropriating Prior Year Reserves in the General, Capital Expansion, and Street Oversizing Funds to Reimburse Woodward, Inc. for Development Fees, Capital Expansion Improvement Fees, and Use Tax. The purpose of this item is to appropriate $2,107,261 of prior year reserves for a rebate to Woodward for fees and use tax as approved by City Council on April 2, 2013 (Ordinance No. 055, 2013). Ordinance No. 055, 2013 approved an agreement between the City, Downtown Development Authority (DDA), and Woodward, Inc. The agreement provides Business Investment Assistance for the relocation of Woodward’s headquarters as well as an expansion of its manufacturing and office facilities to a new location at the corner of Lincoln Avenue and Lemay Avenue. The project will retain or create between 1,400 and 1,700 primary jobs in the City. The City’s assistance includes a rebate of Use Tax, Development Fees, and Capital Improvement Expansion Fees. The Council is presented with two options. Option 1 is an ordinance that would appropriate all rebates from the General Fund’s prior year reserves. Option 2 is an ordinance that would also appropriate all the rebates from the General Fund’s prior year reserves, except for the rebate of Capital Improvement Expansion Fees, which would be appropriated from the prior year reserves in the Capital Expansion and Street Oversizing funds for the rebated Capital Improvement Expansion Fees. Council should adopt only one of the proposed options; the other ordinance will be withdrawn. STAFF RECOMMENDATION Staff recommends adoption of Option 2, Ordinance No. 058, 2015, on First Reading. BACKGROUND / DISCUSSION Agreement Summary On April 2, 2013, City Council adopted Ordinance 055, 2013 approving an Economic Development Project Agreement (“Agreement”) between the City, the DDA, and Woodward, Inc. The Agreement specifies Woodward is eligible for a rebate in three areas: ATTACHMENT 1 Packet Pg. 200 Attachment: First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (3168 : SR 058 - Woodward Rebate Appropriation) Agenda Item 12 Item # 12 Page 2  Use Tax on Construction Materials and Eligible Equipment (up to 80%)  Development Fees (100%) Capital Improvement Expansion Fees and Utility PIF Fees (up to 50%). Employment Level Requirements The three rebate categories were offered with the stipulation that employment levels must reach or exceed 1,400 employees within the City by December 31, 2018.  If a rebate request is made prior to December 31, 2018, the City will withhold 40% of the rebate until set employment levels have been met  If a rebate request is made prior to December 31, 2018, 60% of the earned rebates will be paid on the schedule agreed upon by Woodward  If the target employment level is reached after December 31, 2018 but before December 31, 2020, Woodward will receive the retained 40 percent less $500,000 (combined between use tax and development fee rebates)  Woodward will not be entitled to the remaining 40 percent if the target level is not reached by December 31, 2020. Rebate Schedule as agreed upon with Woodward Staff has developed a rebate schedule with Woodward which is consistent with the Agreement whereby two rebate applications will be processed each year. The two applications per year consist of the following components:  Application 1 includes: o January through June: Development Review and Capital Improvement Expansion Fees  Application 2 includes: o July through December: Development Review and Capital Improvement Expansion Fees o January through December: Use Tax  Rebate funds will be appropriated by City Council biannually as part of the rebate process. This rebate application is for 2014 and includes use tax for the entire year and development review fees and capital improvement expansion fees for July through December. Packet Pg. 201 Attachment: First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (3168 : SR 058 - Woodward Rebate Appropriation) Agenda Item 12 Item # 12 Page 3 *Use Tax Rebate only paid once per year and includes use tax for Jan-Dec 2014. **General Fund backfill based on full rebate owed For the application period, Woodward earned a total of $3,512,102 in rebates. Of that amount, 40% is held back pending the aforementioned employee level requirements. The remaining 60% which totals $2,107,261 is requested for rebate at this time. The 40% that is held back has been assigned within the General Fund in recognition of the potential future obligation. General Fund Backfill Discussion When the Agreement was originally signed in 2013, the approach at the time was that the General Fund would be used as “backfill” to make the funds that were impacted by the agreement whole. The original approach is summarized as follows: 2013 Approach:  100% of the Capital Improvement Expansion Fee (“CIE”) rebate will be paid from the General Fund  100% of the Development Review Fee rebate would be paid from the General Fund  100% of the Utility Plant Investment Fees would be paid from the General Fund  100% of the dedicated taxes will be paid from the General Fund o .25% Natural Areas o .25% Streets and Transportation o .25% Building on Basics Projects o .85% Keep Fort Collins Great After further consideration, the approach to backfill the Capital Improvement Expansion Fee funds has been revisited. After reviewing the question of backfill in CIE fees with the City Attorney’s Office, staff is requesting that Council consider a new approach. The new approach would not backfill the CIE funds from the General Fund. No change is being considered to the Development Review Fees, Utility Plant Investment Fees and Dedicated Use Tax approach. The pros of not using the General Fund to backfill the CIE funds are:  Retaining funds within the General Fund provides greater flexibility for future expenditures  General Fund revenue can support capital projects in the future if needed whereas CIE funds cannot support General Fund needs Packet Pg. 202 Attachment: First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (3168 : SR 058 - Woodward Rebate Appropriation) Agenda Item 12 Item # 12 Page 4 The con of the approach is:  CIE funds have less revenue Impact of Backfill to CIE Funds: Factors for City Council Consideration:  The original rebate of CIEs was and is an exception to normal practice  Backfill decision is specific to the Woodward rebate and NOT a long term policy decision on how other rebates may be addressed in the future  No impact to near term projects by not using General Fund backfill o Police and Fire funds primarily used for debt service currently o Street oversizing fees have long term funding requirements that exceed revenue estimates. A general evaluation of street oversizing fees is currently under way with a scheduled completion of late 2015. Options for City Council Consideration Option 1 Approve Woodward rebate with General Fund backfill of all fees subject to the requested rebate including the CIE fees Option 2 Approve the Woodward rebate with General Fund backfill of all funds except for the CIE funds The Council Finance Committee reviewed the rebate at its February meeting and approved the Woodward rebate; however, there was not consensus regarding the backfill discussion. FINANCIAL / ECONOMIC IMPACTS The total rebate amount is $2,107,261. Packet Pg. 203 Attachment: First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (3168 : SR 058 - Woodward Rebate Appropriation) Agenda Item 12 Item # 12 Page 5 Option 1 The full amount of $2,107,261 will come from prior year General Fund Reserves and will be appropriated for the purpose of remitting the rebate to Woodward. Option 2 The amount of $1,888,079 will come from prior year General Fund Reserves and the following amounts will come from the CIE Funds:  General Government: $24,879  Police: $7,313  Fire: $12,854  Street Oversizing: $174,136 ENVIRONMENTAL IMPACTS The 101.5 acre project included a restoration of a 31-acre river buffer natural area which was transferred to the City upon completion. In addition, a 10-foot wide Poudre Trail was reconstructed through the new natural area. ATTACHMENTS 1. Council Finance Committee minutes, February 9, 2015 (PDF) 2. Powerpoint presentation (PDF) Packet Pg. 204 Attachment: First Reading Agenda Item Summary, May 5, 2015 (w/o attachments) (3168 : SR 058 - Woodward Rebate Appropriation) - 1 - ORDINANCE NO. 058, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE GENERAL, CAPITAL EXPANSION AND STREET OVERSIZING FUNDS TO REIMBURSE WOODWARD, INC. FOR DEVELOPMENT FEES, CAPITAL EXPANSION IMPROVEMENT FEES, AND USE TAX WHEREAS, the City, the Fort Collins Downtown Development Authority, and Woodward, Inc. (“Woodward”) entered into that certain “Agreement with Woodward, Inc.” dated April 16, 2013 (the “Agreement”), which Agreement provides business investment assistance for the relocation of Woodward’s headquarters and the expansion of its manufacturing and office facilities in Fort Collins; and WHEREAS, the Agreement specifies that Woodward is eligible for reimbursement from the City for the following paid by it to the City: (1) Use Tax on Construction Materials and Eligible Equipment, (2) Development Fees, and (3) Capital Improvement Expansion Fees; and WHEREAS, under the Agreement, Woodward can apply for reimbursement biannually for Development Review and Capital Improvement Expansion Fees and once a year for the Use Tax rebate; and WHEREAS, all funds reimbursed must be appropriated by Council as part of the rebate process; and WHEREAS, the Agreement was approved by City Council pursuant to Ordinance No. 055, 2013, on April 2, 2013; and WHEREAS, the current reimbursement due to Woodward for the period of July 1, 2014, through December, 31, 2014, is $2,107,261 for eligible fees and Use Tax; and WHEREAS, in accordance with the terms of the Agreement, staff is requesting appropriation of the full amount to reimburse Woodward from prior year reserves from the following funds: General Fund: $1,888,079 Capital Expansion Fund General Govt. $ 24,879 Police $ 7,313 Fire $ 12,854 Capital Expansion Fund: $ 45,046 Street Oversizing Fund: $ 174,136 Total Reimbursement Request: $2,107,261 Packet Pg. 205 - 2 - WHEREAS, Article V, Section 9, of the City Charter also permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from prior year reserves in the General Fund the sum of ONE MILLION EIGHT HUNDRED EIGHTY EIGHT THOUSAND SEVENTY NINE DOLLARS ($1,888,079) to reimburse Woodward for Development Fees and Use Tax as required by the Agreement. Section 2. That there is hereby appropriated for expenditure from prior year reserves in the Capital Expansion Fund the sum of FORTY FIVE THOUSAND FORTY SIX DOLLARS ($45,046) to reimburse Woodward for General Government, Police and Fire Capital Expansion Improvement Fees as required by the Agreement, with the intent of this appropriation being to supersede any provision to the contrary in City Code Chapter 7.5. Section 3. That there is hereby appropriated for expenditure from prior year reserves in the Street Oversizing Fund the sum of ONE HUNDRED SEVENTY FOUR THOUSAND ONE HUNDRED THIRTY SIX DOLLARS ($174,136) to reimburse Woodward for Street Oversizing Capital Expansion Improvement Fees as required by the Agreement, with the intent of this appropriation being to supersede any provision to the contrary in City Code Chapter 7.5. Introduced, considered favorably on first reading, and ordered published this 5th day of May, A.D. 2015, and to be presented for final passage on the 19th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 206 - 3 - Passed and adopted on final reading on the 19th day of May, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Packet Pg. 207 $32,000 $22,000 $10,000 69% *The Matthews House: Empowering Youth Program $35,200 $20,000 $15,200 57% Unfunded Balance Percent of Request Funded Alliance for Suicide Prevention: Education, Awareness & Grief Support Services $10,530 $4,250 $6,280 40% B.A.S.E. Camp: Childcare Scholarships $66,000 $49,000 $17,000 74% Neighbor to Neighbor: Rent Assistance $36,125 $30,000 $6,125 83% Project Self-Sufficiency: Services for Single-Parent Families $35,000 $30,000 $5,000 86% Rehabilitation and Visiting Nurse Association: Home Health Care Scholarships $40,000 $25,000 $15,000 63% Respite Care Inc.: Childcare Scholarships $35,000 $30,000 $5,000 86% SERVE 6.8: Sister Mary Alice Murphy Center for Hope $57,517 $28,000 $29,517 49% SAVA Center: Bilingual Sexual Assault Victim Services $24,607 $20,000 $4,607 81% Teaching Tree Early Childhood Learning Center: Childcare Scholarships $60,000 $47,500 $12,500 79% Applicant Project/Program Funding Request Commission’s Recommended Funding Unfunded Balance Percent of Request Funded Alliance for Suicide Prevention: Education, Awareness & Grief Support Services $10,530 $4,250 $6,280 40% B.A.S.E. Camp: Childcare Scholarships $66,000 $49,000 $17,000 74% Boys & Girls Clubs of Larimer County: Great Futures Start Here $48,706 $23,000 $25,706 47% CASA Program: Court Appointed Special Advocates $28,872 $12,000 $16,872 42% FY2014/2013 HSP Unprogrammed $4,472 $0 $0 $4,472 $0 Total Available Funding $3,164,304 $206,837 $77,128 $799,248 $2,081,091 *FY2014 CDBG Unprogrammed funds for Planning and Administration must be expended in the program year they were received, and therefore must be spent by September 30, 2015. APPLICATION INFORMATION The City received 40 housing and public service funding applications totaling $3,971,476, and staff administration requests for CDBG and HOME for $283,965, for a total request of $4,255,441. In the housing category, 6 proposals were received totaling $2,621,982. Thirty four public service proposal requests total Community Park City Park Troutman Park Soft Gold Park Washington Park Golden Meadows Park Avery Park Woodwest Park Homestead Park Beattie Park Romero Park Harmony Park Radiant Park Archery Range Freedom Square Park Lee Martinez Community Park Landings Park Cottonwood Glen Park Southridge Golf Course Maple Hill Park Lilac Park Miramont Park Leisure Park Eastside Park Warren Park Collindale Golf Course Registry Park Greenbriar Park Edora Community Park English Ranch Park Rogers Park Westfield Park Rossborough Park Grandview Cemetery Ridgeview Park Spencer Park Roselawn Cemetery Sheldon Lake Coll ege Lak e Terry Lake Richard's Lake H o rsetooth Reservoir Long Pond Claymore Lake Harmony Reservoir Portner Res e rvoir Parkwood L a ke Dixon Re servoir Lake Sherwood Foss i l Creek Res e rvoir Lind e nmeier L a ke Larimer and Weld Canal Larimer a nd Weld C a nal War r en Lak e Duck Lake W e s t S p r i n g C r e e k T r a il E a st P ou dr e T rail Verm o nt Trai l Ren d e zv o us T r ail Mason Trail Hickory Trail Redwood Trail Pleasant V a lley Trail Fo s si l C re e k T r a il West Po u dre Trail F o s s i l C r e e k Trail East Spring Creek Trail Bl u e S ky Trail Poudre River Trail Power Trail W Horsetooth Rd N Taft Hill Rd W Mulberry St S Shields St Laporte Ave S Timberline Rd Strauss Cabin Rd Ziegler Rd 9th St W Laurel St W D r ake Rd E M ulberry St W Willox Ln S Taft Hill Rd Richards Lake Rd W Mountain Ave State Highway 392 E Wi l lo x L n E T rilby Rd Landings Dr N Mason St W Prospect Rd Jefferson St W Elizabe t h St N Howes St N Lemay Ave W County Road 38E E County Road 50 Mountain Vista Dr E Harmony R d N Timberline Rd Kechter Rd E C o unty Road 38 County Road 54G W Harmony Rd S Howes St W Douglas Rd W Vine Dr E Horsetooth Rd E County Road 36 Main St E Prospect Rd W Trilby Rd E Drake Rd W Boardwalk Dr C a rpenter Rd J ohn F K en nedy Pkwy S US Highway 287 E County Road 52 S County Road 11 S Sum m it View Dr S County Road 7 N County Road 17 N U S Hig h way 287 E County Road 48 N County Road 19 E County R o ad 30 E County Road 54 E Douglas Rd S County Road 19 N County Road 5 Giddings Rd N County Road 9 S County Road 9 S College Ave Riverside Ave S Lemay Ave N Shields St S Overland Trl N College Ave G r e gory Rd S M ason St N Overland T r l S County Road 13 S County Road 5 Country Club Rd E L i ncoln Ave T u rnberry Rd E Vine Dr S Lemay Ave !"`$ ÉZYXW ôZYXW ÕZYXW ÕZYXW ³I ³I CITY OF FORT COLLINS GEOGRAPHIC INFORMATION SYSTEM MAP PRODUCTS These map products and all underlying data are developed for use by the City of Fort Collins for its internal purposes only, and were not designed or intended for general use by members of the public. The City makes no representation or warranty as to its accuracy, timeliness, or completeness, and in particular, its accuracy in labeling or displaying dimensions, contours, property boundaries, or placement of location of any map features thereon. THE CITY OF FORT COLLINS MAKES NO WARRANTY OF MERCHANTABILITY OR WARRANTY FOR FITNESS OF USE FOR PARTICULAR PURPOSE, EXPRESSED OR IMPLIED, WITH RESPECT TO THESE MAP PRODUCTS OR THE UNDERLYING DATA. Any users of these map products, map applications, or data, accepts them AS IS, WITH ALL FAULTS, and assumes all responsibility of the use thereof, and further covenants and agrees to hold the City harmless from and against all damage, loss, or liability arising from any use of this map product, in consideration of the City's having made this information available. Independent verification of all data contained herein should be obtained by any users of theseproducts, or underlying data. The City disclaims, and shall not be held liable for any and all damage, loss, or liability, whether direct, indirect, or consequential, which arises or may arise from these map products or the use thereof by any person or entity. Printed: November 05, 2013 hk Proposed Community Parks il Proposed Neighborhood Parks ( Park Land Acquired Proposed Trails Existing Trails Major Streets Railroads Existing Parks Water Features GMA City Limits 0 0.5 1 1.5 2 Miles Scale 1:63,360 © K:\ArcMapProjects\Parks\Park Trails Map\Maps\Map1_ParksTrailsPlan11x17.mxd Parks & Trails Plan Packet Pg. 46 Attachment: Recreational Trail Master Plan Map (3155 : Rails to Trails Vacation)