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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 05/17/2016 - RESOLUTION 2016-043 APPROVING FORT FUND GRANT DISBAgenda Item 16 Item # 16 Page 1 AGENDA ITEM SUMMARY May 17, 2016 City Council STAFF Jill Stilwell, Cultural Services and Facilities Director SUBJECT Resolution 2016-043, Approving Fort Fund Grant Disbursements. EXECUTIVE SUMMARY The purpose of this item is to approve Fort Fund grants from the Cultural Development and Programming and Tourism Programming Accounts for the selected community and tourism events based upon the recommendations of the Cultural Resources Board. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s Cultural Development and Programming Account and the Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code, where 25% of the revenue from the lodging tax funds is applied to the Cultural Development and Programming Account to support cultural events and 5% of revenue from lodging tax is dedicated to the Tourism Programming Account to support tourism events and activities. Local non-profit organizations may apply to Fort Fund for cultural and/or tourism event support. The City Council appointed the Cultural Resources Board to review grant applications based on approved guidelines (Attachment 1) and make recommendations for Fort Fund disbursements to City Council, pursuant to Ordinance No. 028, 1992 and Section 2-203 (3) of the City Code. Fort Fund grants support events that enrich the cultural life of the community, promote local heritage and diversity, provide opportunities for cultural participation, help define Fort Collins as a cultural center and tourist destination, have wide appeal for a significant part of the community, and promote the general welfare of the City’s inhabitants. Fort Fund consists of a three-tiered funding system Tier #1 was established as an annual programming tier for organizations whose primary purpose is to present three or more public events annually. These groups may apply for funding from Tier #1 each April. Tier #2 allows organizations to apply for funding of events. Applications for support from Tier #2 are accepted each January and June. The Cultural Innovation Tier #3 was established to further the goal of making Fort Collins a cultural center and destination. The Cultural Innovation Tier #3 grants address a need for cultural activity in Fort Collins, that will perpetuate the Tourism Account by generating overnight stays in local hotels, and/or develop new arts, cultural, or heritage tourism activities that have the potential to impact Fort Collins’ cultural and economic growth. Organizations may apply for funding from the Cultural Innovation Tier #3 each April. Agenda Item 16 Item # 16 Page 2 April 2016 Funding Session At its April 27, 2016 regular meeting, the Cultural Resources Board reviewed 20 Tier #1 requests totaling $212,665 and 8 Tier #3 applications with requests totaling $188,000. The following table summarizes the amount and sources of available funds in 2016: FY 2016 AVAILABLE FUNDING AMOUNT SOURCE $261,084 FY 2016 Cultural Development and Programming Account (CDP) $58,300 FY 2016 Tourism Programming Account (TP) $100,275 Unspent Appropriations 2015 (CDP) $58,990 Unanticipated Lodging Tax 2015 (CDP) $8,070 Unspent Appropriations 2015 (TP) $11,798 Unanticipated Lodging Tax 2015 (TP) $498,517 Total Funding Available for 2016 FUNDS ALLOCATED TO APRIL 2016 FUNDING SESSION $250,000 Amount from Cultural Development and Programming Account (CDP) $78,000 Amount from Tourism Programming Account (TP) $328,000 Total amount allocated to this Session 66% % of Total FY2016 Funds allocated to this Session The Cultural Resources Board scored each application using the Funding Criteria outlined in the Fort Fund Guidelines (attached) and discussed each application at the April 27, 2016 meeting. The Board discussion is outlined in the draft minutes (Attachment 2). The Board is recommending disbursement of $239,350 from the City’s Cultural Development and Programming Account to 23 applicants and $78,000 from the City’s Tourism Programming Account to four applicants as outlined in Exhibit A to the Resolution. Of the total amounts requested, 94% is being recommended in Tier #1 and 62% in Tier #3 from available funds. The following table summarizes the utilization of funds from all sources. Recommended Funding % of Total Category $239,350 73% Cultural Development and Programming Account $78,000 24% Tourism Account $10,650 3% Unallocated $328,000 100% Funds Allocated to this Session The $10,650 of unallocated funds will be carried forward to the June 2016 Tier #2 grant funding session. CITY FINANCIAL IMPACTS The Fort Fund grant program, established in 1989, disburses lodging tax revenues deposited in the City’s Cultural Development and Programming Account and Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code. This Resolution would distribute $239,350 from the Cultural Development and Programming Account and $78,000 from the Tourism Programming Account to local non- profit organizations, leaving $10,650 unallocated in this funding session and available for the June 2016 funding session. Each grantee organization must provide funds to match the grant amount. These funds were budgeted and appropriated in the 2016 budget. Lodging tax is collected pursuant to Section 25-252 of the City Code. Agenda Item 16 Item # 16 Page 3 BOARD / COMMISSION RECOMMENDATION The Cultural Resources Board (CRB) is presenting these recommendations to City Council on public events that should receive funding and the recommended grant amounts each event should receive from the available Cultural Development and Programming Account and Tourism Programming Account revenues. Exhibit A to Resolution 2016-043 presents the allocations recommended by the CRB to the City Council for Tier #1 and Tier #3. ATTACHMENTS 1. Fort Fund Guidelines (PDF) 2. Cultural Resources Board Minutes April 27, 2016 (PDF) The Cultural Development & Programming and Tourism Accounts (Fort Fund) is funded by an allocation of the lodging tax revenues. Applications are reviewed by the Cultural Resources Board of the City of Fort Collins and recommendations to fund events are submitted to the Fort Collins City Council for final approval. The objective of Fort Fund is to provide funds to foster, encourage, and promote 1) cultural development and programming, and 2) economic and tourism development. The overarching goal for Fort Fund is to serve as a catalyst in making Fort Collins a cultural center and destination. Fort Fund supports events that: • Enrich the cultural life of the Fort Collins community • Promote local heritage and diversity • Provide opportunities for community members to participate in, create, learn from or experience arts and culture • Help to define Fort Collins as a destination for arts and culture • Elevate the community and broaden perspectives • Have wide appeal for a significant part of the community • Promote the general welfare of the inhabitants of the City. The following will not be considered for funding: • Applications for funds solely to print brochures, magazines or promotional materials, or for capital improvements. • Any event in which the net proceeds or profit from the event is donated by the sponsor to another organization and/or individual. Funds will not be disbursed directly after each funding session. Organizations recommended for grant monies by the Cultural Resources Board must first be approved by the City Council. ATTACHMENT 1 Funding Tiers & Application Deadlines An organization and/or event may receive funding from one or more of the following three tiers as described below. Specific application deadlines are listed immediately following each tier. Requests must be for a minimum of $500. Funding is subject to the amount of available funds per funding session. The Cultural Resources Board reserves the right to not fund an organization if it does not fully meet the criteria. Fort Fund will now only accept one application per organization per funding session. Colorado State University organizations are required to submit their applications through the Sponsored Programs Office. All applications are to be submitted to the Lincoln Center Administration Office, 417 W. Magnolia, Fort Collins, CO, 80521 by 5p.m. on the date stated. Postmark does not qualify. Please direct all questions regarding the application process to Gail Budner at (970) 221-6737. TIER # 1: Annual Programming Fund Organizations are eligible to apply for funding from Tier #1 if they meet the following criteria: 1. The primary purpose of the organization is to present three or more different public performances, events or exhibits per year. 2. The organization has proven annual program success for three previous years. Organizations that meet the criteria may apply for up to $15,000 per year (July 1 - June 30). The organization must submit a mission statement stating the organizations' officially accepted primary purpose; provide evidence of having presented three or more performances, events, or exhibits for three previous years; submit financial statements for the three most recently completed fiscal years; provide a list of the organization's current Board of Directors, their business/organizational affiliations, the date they were elected to the Board and their term limit date; and submit a Tourism Impact form. Fort Fund will only accept one Tier #1 application per organization per calendar year. Organizations that apply for this level of funding would have to show that no more than 35% of their projected expenses are coming from Fort Fund. Proposal Deadline for Tier #1: First Tuesday of April, 5:00 p.m. Requests must be for a minimum of $500 and a maximum of $15,000 Request amount cannot exceed 35% of the total projected expenses ATTACHMENT 1 TIER # 2: Special Events Fund Organizations that present event(s) may apply for up to $5,000 for a single event or series of events per funding session. Events would have to be held within one year of the funding session. Fort Fund will only accept one Tier #2 application per organization per funding session at which Tier #2 applications are accepted. The organization must submit a financial statement from the most recently completed fiscal year and submit a Tourism Impact form. Organizations funded under Tier #1 could apply one time per calendar year for up to $5,000 under Tier 2, but the event cannot also be funded under Tier 1. Organizations that apply for this level of funding would have to show that no more than 50% of their projected expenses are coming from Fort Fund. Proposal Deadline for Tier #2: First Tuesday of January, 5p.m.; First Tuesday of June, 5p.m. Requests must be for a minimum of $500 and a maximum of $5,000 Request amount cannot exceed 50% of the total event expenses Cultural Innovation Fund (CIF) - Formerly Tier #4 Organizations are eligible to apply for up to $25,000 from the CIF if they seek funding for an activity or event that will increase Fort Collins' identity as a cultural center and tourist destination. The term 'activity' can mean event, projects, products, exhibits, festivals, programs, etc. and can be in the area of arts, nature, heritage, recreation, science, and /or humanities. The event or activity must meet the eligibility requirements and the strategies outlined below: CIF Strategies: Proposals should address specific strategies to increase Fort Collins' identity as a cultural center and tourism destination, resulting in at least one of the following benefits: 1. Address a need in the cultural activity of Fort Collins 2. Perpetuate the Tourism Fund by generating over night stays in local hotels 3. Develop new arts, cultural, or heritage tourism activities and products that have the potential to impact Fort Collins cultural and economic growth. These events or activities should enrich the cultural life available in the city because they will serve as an attraction to visitors, represent new cultural offerings or can be described as unique, innovative or inventive. The organization must submit a mission statement stating the organizations' officially accepted primary purpose; provide evidence of having been in existence for at least three years; submit financial statements for the three most recently completed fiscal years; provide a list of current Board members; and submit a Tourism Impact form. CIF applicants may also be required to present an oral presentation to the Cultural Resources Board. ATTACHMENT 1 Fort Fund will only accept one CIF application per organization per calendar year. Request amount cannot exceed 50% of the total activity expenses. Request amount requires a dollar-for- dollar cash match. Neither in-kind contributions nor Fort Fund dollars from current or previous grants may be used in calculating the organization's match. Activities funded under the CIF shall not be simultaneously funded under Tiers #2 of Fort Fund. CIF funded activities can only apply for a maximum of three years and must compete each time. Proposal Deadline for the CIF: First Tuesday of April, 5:00p.m. Requests must be for a minimum of $500 and a maximum of $25,000 Request amount cannot exceed 50% of the total activity expenses All applications are to be submitted to the Lincoln Center Administration Office, 417 W. Magnolia, Fort Collins, CO, 80521 by 5p.m. on the date stated. Postmark does not qualify. Please direct all questions regarding the application process to Gail Budner, (970) 221-6737. ATTACHMENT 1 Eligibility Requirements Organizations chartered in Colorado with IRS non-profit status may submit an application for consideration. Written proof of this status must accompany all applications. All organizations that fall under the same IRS non-profit tax status will be considered the same unit for funding. • For all Tiers, Fort Fund will only accept one application per organization per funding session. Colorado State University organizations are required to submit their applications through the Sponsored Programs office. • Applications must be submitted on the forms provided at www.fcgov.com/fortfund and must arrive at the Lincoln Center administration office by the date/time listed as the deadline. Postmarks are not valid. Late applications will not be reviewed. • Events must be held in Fort Collins or in the Fort Collins Growth Management Area. • Events must be open to the general public and efforts must be made to advertise and make the public aware of the opportunity to attend and/or participate in the event. • Events or activities must provide a direct public benefit of a reasonably general character to a significant number of City residents. • Events may occur no earlier than 45 days after the application deadline. • Events funded under Tier #1 must be completed by June 30th of the year following the date of funding. Events funded under Tier #2 must be completed within one year of the date of the funding session. Events funded under the CIF must be completed within 18 months of the funding session. • The applicant organization must be in good standing with the Fort Fund program. The applicant must not be delinquent on any previous mid-year or final Fort Fund reports; must have used the new Fort Fund logo on promotional materials; and must have listed the funded event on the Fort Collins Convention and Visitors Bureau website calendar. Organizations not in good standing will not be considered for funding for one calendar year. • Religious, sectarian or faith-based organizations may apply for funding, but only for events which are secular (non-religious) in nature. Fort Fund money may not be used for events that promote religion. • Fort Fund does not consider applications for funds solely to print brochures, magazines or promotional materials, or for general operating support or capital improvements. Additional Eligibility Requirements for Tier #1 and the CIF: • The organization must have and submit an officially adopted mission statement expressing their primary purpose. • The organization has been in existence for a minimum of three years, and provides financial statements for the previous three completed fiscal years prior to the application date. • For Tier #1, the organization must show evidence of having presented three or more performances, events, or exhibits for three previous years. ATTACHMENT 1 Criteria For Funding The following criteria are used by the Cultural Resourced Board to evaluate applications that have met all the eligibility requirements. Funding is based on how well an event or activity meets these criteria. Funding is subject to the amount of available funds per funding session. The Cultural Resources Board reserves the right to not fund an organization if it does not fully meet the criteria. Fort Fund supports events that: 1. Are of the highest quality; 2. Bring awareness of the arts to the local community; 3. Aspire to bring regional and national recognition to Fort Collins; 4. Are engaging and innovative and/or original; 5. Build a wide range of arts and culture offerings; 6. Raise arts and culture quality and participation to a new level; 7. Have an impact on the community economically, culturally or both; 8. Present strong evidence of leveraging other funding sources; All applicants are required to submit the Tourism Impact form. The information provided on the form will be reviewed as part of the application. ATTACHMENT 1 Grant Requirements Organizations applying for Tier #1 funding cannot apply for more than 35% of their total projected annual expenses. Organizations applying for funding from Tier #2 may request funding for no more than 50% of the total projected expenses for any event. Organizations applying for the CIF cannot apply for more than 50% of their total projected expenses. • The amount requested under Tiers #1 and #2 must be matched with either cash or a combination of cash and in-kind services. At least one-half of the matching funds must be cash. For example, if an event is projected to cost $2,000, the amount requested from Fort Fund may not exceed $1,000. A $1,000 request would have to be matched with either $1,000 in projected cash revenues or at least $500 in cash and no more than $500 of in-kind services. The CIF requires the requested amount be matched dollar-for-dollar in cash. Neither in-kind contributions nor Fort Fund dollars from current or previous grants may be used in calculating the organization's match for the CIF. • Contracts for services with the City of Fort Collins must be signed prior to the issuance of funds. • All funds must be used for direct costs of the event(s) within the time frame as required by contract, or returned immediately to the Cultural Development and Programming Account. If the event changes significantly, the Cultural Resources Board must be notified in writing. Funding for the event may be re-evaluated at that time. • Organizations that receive funding must recognize the support of the City. All publicity and advertisements (including posters, programs, banners, flyers, newspaper ads and postcards) of the funded event must include the City's Fort Fund logo. If there is no printed material, a Fort Fund banner must be exhibited at the event. Organizations must also list the funded event on the Fort Collins Convention and Visitors Bureau website calendar at www.visitftcollins.com/events. • Organizations funded under Tier #1 must submit a financial mid-year and annual report by the date required in their contract. Organizations funded under Tier #2 and the CIF must submit a written report within sixty (60) days of the completion of an event. These reports, which evaluate estimated attendance, promotional materials, in-kind services, actual cash expenses and actual revenues must be submitted to the Cultural Resources Board through the Lincoln Center Administration Office. All reports must be signed by a representative of the organization that receives funding, verifying their accuracy. Records of the event need to be available for inspection upon request of the Cultural Resources Board. If the financial reports are not completed as required by contract, your organization's future funding may be effected. All organizations must provide a final report for previously granted funds before the contract for any new funding will be processed. • A member of the Cultural Resources Board may be assigned to each event to act as a liaison between funded organizations and the Board. If tickets are required for admission to an event and are not extended to the liaison as a courtesy, tickets will be purchased from the Cultural Development and Programming Account. • If the activity or event changes significantly from what was proposed in the original application, including date, location, or content, the organization must notify the Cultural Resources Board in writing at 417 W. Magnolia St., Fort Collins, CO 80521. Funding, even if already distributed, may be reevaluated at that time. ATTACHMENT 1 FORT FUND OVERVIEW Fort Fund, the City of Fort Collins’ Cultural Development & Programming and Tourism Accounts, is funded by an allocation of the lodging tax revenues collected within the city limits of Fort Collins. Applications are reviewed three times a year by the City of Fort Collins Cultural Resources Board and recommendations for funding are submitted to the Fort Collins City Council for final approval. The objective of Fort Fund is to foster, encourage, and promote cultural and/or tourism activities in Fort Collins. Fort Fund offers three tiers. Tiers 1 and 2 primarily fund events that are artistic, ethnic, historic, educational or recreational in nature and reflect the values and traditions of Fort Collins. Events of this type will have wide appeal for a significant part of the community, thereby advancing the good of all. The resulting economic and noneconomic benefits of these events will promote the general welfare of the inhabitants of Fort Collins. FORT FUND (FORMERLY TIER 4) CULTURAL INNOVATION FUND The Cultural Innovation Fund embodies the above, and is primarily focused on activities that will increase Fort Collins’ identity as a cultural center and tourist destination. The term “activity” can mean events, projects, products, exhibits, festivals, programs, etc. These activities can be in the area of arts, nature, heritage, recreation, science, and/or humanities and shall be designed to develop new arts, culture or heritage tourism activities and products that have the potential to impact Fort Collins’ economic and cultural growth and perpetuate the Tourism Fund by generating over night stays in the city’s hotels and lodges. These activities should enrich the cultural life available in the city because they will serve as an attraction to visitors, represent new cultural offerings or can be described as unique, innovative or inventive. The activities should be designed to meet the strategies and criteria as listed below. CIF ELIGIBILITY REQUIREMENTS: 1. The applicant organization must be a non-profit organization, or the governmental equivalent. Written proof of this status must accompany all applications. All organizations that fall under the same IRS non profit tax status will be considered the same unit for funding. 2. The organization has an officially adopted mission statement expressing their primary purpose. 3. The organization has been in existence for a minimum of three years. 4. The organization can provide financial statements for the previous three completed fiscal years from their application date. 5. Activities funded under the CIF shall not be simultaneously funded under Tier 2 of Fort Fund. 6. Funding under the CIF shall be available for a maximum of three years to any one activity and applicants must compete each time for funding. 7. Applicants must submit a completed Tourism Impact form with their application. 8. Activities must be held in Fort Collins or in such other location as will accomplish the CIF strategies. 9. The activities may not commence prior to thirty days following the funding session date (funding session is the fourth Wednesday of April). ATTACHMENT 1 10. Activities funded under the CIF must be completed within 18 months of the funding session date (the fourth Wednesday of April). 11. Activities must benefit and be accessible and/or open to the general public. 12. Religious, sectarian or ‘faith-based’ organizations may apply for funding for activities which are secular (non-religious) in nature. Fort Fund monies may not be used to promote religion. 13. Activities must provide a direct public benefit of reasonably general character to a significant number of Fort Collins’ residents and meet the strategies as outlined below. STRATEGIES: Proposals should address specific strategies to increase Fort Collins’ identity as a cultural center and tourism destination, resulting in at least two of the following benefits: 1. Address a need in the cultural activity of Fort Collins 2. Perpetuate the Tourism Fund by generating over night stays in local hotels 3. Develop new arts, cultural, or heritage tourism activities and products that have the potential to impact Fort Collins cultural and economic growth. Fort Fund will not fund capital improvements or projects, or any activity in which the net profit or proceeds from the activity is donated by the sponsor to another organization and/or individual. CIF GRANT REQUEST AMOUNT • Maximum Request Amount: $25,000 (a higher amount may be considered) • Minimum Request Amount: $500 • Funding is subject to the amount available per funding session. The Cultural Resources Board reserves the right to not fund any organization if it does not fully meet the criteria. • Request amount cannot exceed 50% of the total activity expenses. • Request amount requires a dollar-for-dollar cash match. • In-kind contributions may not be used in calculating the organization’s match. • Fort Fund monies, from current or previous funding sessions, may not be used in calculating the organization’s match. • Activities funded under the CIF cannot be simultaneously funded under Tier 2 of Fort fund. • Funding under the CIF shall be available for a maximum of three years to any one activity and applicants must compete each time for funding. CIF APPLICATIONS DUE: First Tuesday of April by 5:00 p.m. To the Lincoln Center Administration Office 417 West Magnolia Street, Fort Collins LATE APPLICATIONS WILL NOT BE ACCEPTED ATTACHMENT 1 Notification of Award: The Cultural Resources Board will review applications on the fourth Wednesday of April, provide a recommendation for funding to City Council, who will then approve the recommendation at a regularly scheduled Council meeting in May. Applicants will be notified by mail after the Council meeting. GRANT AWARD REQUIREMENTS • Contracts for services with the City of Fort Collins must be signed prior to the issuance of funds. The funds must be spent on the activity within 18 months of the funding session. • All funds must be used for direct costs of the activity within the time frame as required by contract, or returned immediately to the Cultural Development and Programming Account. • If the activity changes significantly, the Cultural Resources Board must be notified in writing. Funding, even if already distributed to the organization, may be re-evaluated at that time. • Organizations that receive funding must recognize the support of the City. All publicity and advertisement of the funded activity must include the Fort Fund logo. Downloadable images are available on the Fort Fund website at www.fcgov.com/fortfund and a Fort Fund banner to exhibit at the activity is available through the Lincoln Center Administration Office. Organizations must also list the funded activity on the Fort Collins Convention and Visitors Bureau website calendar at www.visitftcollins.com/events. • Organizations funded under the CIF must submit a written report within sixty (60) days of the completion of an activity. These reports, which evaluate estimated attendance, promotional materials, in-kind services, actual cash expenses and actual revenues, must be submitted to the Cultural Resources Board through the Lincoln Center Administration Office. All reports must be signed by a representative of the organization that receives funding, verifying their accuracy. Records of the activity need to be available for inspection upon request of the Cultural Resources Board. • A member of the Cultural Resources Board may be assigned to each organization receiving a CIF Grant to act as liaison between funded organizations and the Board. If tickets are required for admission to an activity and are not extended to the liaison as a courtesy, tickets will be then purchased from the Cultural Development and Programming Account. ATTACHMENT 1 CULTURAL RESOURCES BOARD MINUTES Regular Meeting – Wednesday, April 27, 2016 5:00 p.m. Lincoln Center, 417 W. Magnolia Street, Fort Collins, CO 80521 Council Liaison: Wade Troxell Staff Liaison: Jill Stilwell Chairperson: Steven Sorenen Email: ssorensen@bellisimoinc.com Vice-Chair: Will Flowers A regular meeting of the Cultural Resources Board was held on Wednesday, April 27, 2016 at 5:00 p.m. The following members were present: Board Members present: Janet Gilligan, Steven Sorensen, Jane Folsom, Gregg Adams Jesse Solomon, Tedi Cox Board Members absent: Will Flowers Staff Members present: Jill Stilwell, Cheryl Donaldson, Megan Kelley Guests Present: Katy Schneider/Visit Fort Collins I. Call to Order: 4:08 p.m. – Steven Sorensen II. Consideration of agenda: none III. Consideration and approval of minutes from March 31, 2016. Ms. Cox made a motion to accept the minutes as amended. Mr. Sorensen seconded the motion. The motion passed unanimously. IV. Public input: none V. Fort Fund Tier 1 and Tier 3 - discussion and funding recommendations: Prior to reviewing and awarding grant monies to the Fort Fund applicants, the Board discussed the eligibility and the quality of the submitted applications and the available budget for this session. The Board then reviewed 20 Tier 1 applications, and developed their recommendations for funding as outlined below and on the attached spreadsheet ATTACHMENT 2 TIER 1 APPLICANTS BAS BLEU THEATRE COMPANY: 2016-2017 Main Stage Season Location: Bas Bleu Theatre Company Amount Requested: $15,000 Amount Recommended: $15,000 CANYON CONCERT BALLET: 2016-2017 Season of Dance Location: Lincoln Center Performance Hall and Magnolia Theatre Amount Requested: $15,000 Amount Recommended: $15,000 COLORADO STATE UNIVERSITY: Author Series FY17 Location: Hilton Fort Collins, University Center for the Arts, Lory Student Center Amount Requested: $10,000 Amount Recommended: $7,000 DEBUT THEATRE COMPANY: 2016-2017 Children’s Theatre Productions Location: Lincoln Center Magnolia Theatre Amount Requested: $1,400 Amount Recommended: $1,400 FOOTHILLS POPS BAND: 20156-2017 Concert Season Location: Lincoln Center Magnolia Theatre, the Hilton, Griffin Music Hall, The Hilton Amount Requested: $1,500 Amount Recommended: $1,500 FORT COLLINS MUSEUM OF ART: 2016-2017 Exhibitions and Programing Location: Fort Collins Museum of Art Amount Requested: $15,000 Amount Recommended: $15,000 FORT COLLINS MUSEUM OF DISCOVERY: 2016-2017 Series Location: Fort Collins Museum of Discovery Amount Requested: $15,000 Amount Recommended: $15,000 FORT COLLINS SYMPHONY ASSOCIATION: 2016-2017 Masterworks Season Location: Lincoln Center Performance Hall Amount Requested: $15,000 Amount Recommended: $15,000 FORT COLLINS WIND SYMPHONY: 2016-2017 Season Location: Griffin Concert Hall, UCA Amount Requested: $4,700 Amount Recommended: $4,700 FRIENDS OF THE GARDENS ON SPRING CREEK: 2016 Community Events Location: The Gardens on Spring Creek Amount Requested: $11,000 Amount Recommended: $15,000 FRONT RANGE CHAMBER PLAYERS: 2016-2017 Concert Series Location: Fort Collins High School, Harmony Library, Council Tree Library Amount Requested: $7,000 Amount Recommended: $7,000 IMPACT DANCE COMPANY: Beyond Bodies – Season Support Location: Old Town Fort Collins and the Community Center for Creativity Amount Requested: $11,065 Amount Recommended: $10,000 ATTACHMENT 2 LARIMER CHORALE: Concert Season 40 / 2016-2017 Location: Fort Collins Methodist Church, First United Methodist Church, Lincoln Center Performance Hall, Campion Seventh-day Adventist Church Amount Requested: $15,000 Amount Recommended: $14,250 LAUDAMUS CHAMBER CHORALE: Laudamus Chamber Chorale Location: Fort Collins Amount Requested: $6,000 Amount Recommended: $0 LAUNCH: COMMUNITY THROUGH SKATEBOARDING: The Launch Creative Center Location: The Launch Creative Center Amount Requested: $5,000 Amount Recommended: $5,000 NEW HORIZONS BAND OF NORTHERN COLORADO: 2016-2017 Concert Season Location: Foothills Gateway, and TBD Amount Requested: $5,000 Amount Recommended: $4,000 OPENSTAGE THEATRE & COMPANY: 2016-2017 Season Location: Lincoln Center Magnolia Theatre and Columbine Health Systems Park, Center for Fine Art Photography Amount Requested: $15,000 Amount Recommended: $15,000 OPERA FORT COLLINS: 2015-2016 Season 37 Location: Lincoln Center Performance Hall Amount Requested: $15,000 Amount Recommended: $15,000 POUDRE LANDMARKS FOUNDATION, INC.: 2016-2017 Season of Events Location: Avery House, 1882 Water Works, Avery Carriage House, private homes Amount Requested: $15,000 Amount Recommended: $15,000 CENTER FOR FINE ART PHOTOGRAPHY: Main Gallery Annual Exhibitions, Receptions, Artist Talks, and Director Tours Location: Center for Fine Art Photography Amount Requested: $15,000 Amount Recommended: $15,000 Total Funding Requested by Applicants for Tier 1: $212,665 Total Funding Recommended for disbursement by CRB: $200,850 Total Unfunded Balance: $11,815 % of Requests Funded: 94% VI. Dinner Break/Visit the Art in Public Places 20th Anniversary event: The Board took a small break to eat a dinner, and also go to the APP 20th Anniversary celebration. VII. The Board then discussed eight Tier 3 applications and developed their recommendations for funding as outlined below and on the attached spreadsheet. Ms. Cox disclosed her conflict of interest and recused herself from scoring and deliberating on the Fort Collins Museum of Art applications. ATTACHMENT 2 TIER 3 APPLICANTS COLORADO STATE UNIVERSITY: ACT Human Rights Film Festival Location: Lory Student Center, Lyric Cinema, other downtown venues Amount Requested: $25,000 Amount Recommended: $17,500 DENVER YOUNG ARTISTS ORCHESTRA ASSOCIATION: Denver Young Artists Orchestra Retreat at Colorado State University Location: Griffin Concert Hall, University Center for the Arts at CSU Amount Requested: $3,000 Amount Recommended: $0 DOWNTOWN BUSINESS ASSOCIATION: 21st Annual First Night Fort Collins Location: Various venues downtown Amount Requested: $25,000 Amount Recommended: $12,000 FORT COLLINS MUSEUM OF ART: Frida Kahlo: Through the Lens of Nikolas Muray Exhibition Location: Fort Collins Museum of Art Amount Requested: $25,000 Amount Recommended: $25,000 FORT COLLINS MUSEUM OF DISCOVERY: Pterosaurs: Flight in the Age of Dinosaurs Location: Fort Collins Museum of Discovery Amount Requested: $25,000 Amount Recommended: $35,000 INTERNATIONAL KEYBOARD ODYSSIAD & FESTIVAL, U.S.A.: 2016 International Keyboard Odyssiad & Festival Location: Colorado State University Center of the Arts Amount Requested: $25,000 Amount Recommended: $15,000 POUDRE RIVER PUBLIC LIBRARY DISTRICT: FoCo Book Festival: Brewing Up Books Location: Wolverine Farm Publick House; Downtown Artery; Firehouse Books Amount Requested: $20,000 Amount Recommended: $0 POJECT YOUTH AND CHAMBER MUSIC DBA OFF THE HOOK ARTS: Off the Hook SummerFest Location: Various venues in Old Town Fort Collins Amount Requested: $15,000 Amount Recommended: $12,000 Total Funding Requested by Applicants for Tier 3: $188,000 Total Funding Recommended for disbursement by CRB: $116,500 Total Unfunded Balance: $71,500 % of Requests Funded: 62% Mr. Sorensen made a motion to submit these recommendations for Fort Fund Tier 1 and Tier 3 disbursements to City Council for their approval. Mr. Solomon seconded the motion. The motion passed unanimously. VIII. Review and Prioritize Work Plan: Since Mr. Flowers was not present the Board decided to address this in the next meeting on May 26th. ATTACHMENT 2 IX. Review of Past Fort Fund Events: Mr. Solomon reported on the Sustainable Living event “Earth Day.” Mr. Sorensen reported on the Disable Resources event “WineFest.” Ms. Gilligan reported on the Arcinda event “Javanese Dance.” Ms. Cox report on the Opera Fort Collins event “Afternoon Tea with a Diva.” X. Other Business: Ms. Cox mentioned the Loveland Art Source brochure and the marketing that had been put into the brochure. The Board further discussed an arts marketing compaign. VII. Adjournment: 7:30 p.m. Respectfully submitted, Megan Kelley Administrative Clerk II ATTACHMENT 2 -1- RESOLUTION 2016-043 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING FORT FUND GRANT DISBURSEMENTS WHEREAS, providers of lodging accommodations in the City are required by Section 25-252 of the City Code to pay three percent of all revenues derived from such lodging accommodations to the City as a lodging tax; and WHEREAS, pursuant to Section 25-244 of the City Code, twenty-five percent of those revenues are reserved for cultural development and programming, and seventy-five percent of all revenues received by the City from lodging tax are reserved for promotion of convention and visitor activities; and WHEREAS, pursuant to Section 25-244 of the City Code, the Community Cultural Development and Programming Account was established for the purpose of funding cultural development and programming activities, and the Tourism Programming Account was established for the purpose of funding tourist-related special events; and WHEREAS, the City disburses funds from the City's Cultural Development and Programming Account and Tourism Programming Account in accordance with Section 25-244 of the City Code through its Fort Fund Program; and WHEREAS, the City's Cultural Resources Board reviews applications from the community for Fort Fund monies and makes recommendations to the City Council in accordance with Section 2-203(3) of the City Code, and in accordance with the administrative guidelines for the Fort Fund program (the "Fort Fund Guidelines"); and WHEREAS, at its regular meeting on April 27, 2016, the Cultural Resources Board recommended funding for various proposals based on the criteria and considerations set forth in Section 2-203 of the City Code and the Fort Fund Guidelines; and WHEREAS, the use of lodging tax revenues will provide a public benefit to the Fort Collins community by supporting cultural development and public programming activities within the City that promote the use of public accommodations within the City; and WHEREAS, the City Council wishes to approve Fort Fund grant disbursements as set forth on Exhibit “A”. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. -2- Section 2. That the City Council hereby finds that the distribution of funds through the Fort Fund program as set forth on Exhibit “A” serves a public purpose that benefits the community. Section 3. That funds in the total amount of TWO HUNDRED THIRTY NINE THOUSAND THREE HUNDRED FIFTY DOLLARS ($239,350) in the City's Cultural Development and Programming Account are hereby approved for distribution as set forth on Exhibit “A”. Section 4. That funds in the total amount of SEVENTY EIGHT THOUSAND DOLLARS ($78,000) in the City’s Cultural Development and Programming Account, budgeted for the Fort Fund program April 2016 funding session, are hereby reserved for allocation during the June 2016 funding session. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 17th day of May, A.D. 2016. _________________________________ Mayor ATTEST: _____________________________ City Clerk EXHIBIT A FORT FUND GRANT PROGRAM April 2016 APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED Bas Bleu Theatre Company 2016-2017 Main Stage Season Location: Bas Bleu Theatre Company Bas Bleu's Main Stage season offers 5 full length plays. The theatre provides a venue in which writers, directors, $15,000 $15,000 $0 $0 100% actors, designers, musicians, poets, visual artists and students can practice their craft and develop new works. Canyon Concert Ballet 2016-2017 Season of Dance Location: Lincoln Center Performance Hall and Magnolia Theatre Canyon Concert Ballet will present Canyon Concert Youth Ensemble, The Nutcracker, For the Love of Dance, and $15,000 $15,000 $0 $0 100% Sleeping Beauty for their 2016/2017 season. Colorado State University Author Series FY17 Location:The Hilton, UCA, and Lory Student Center CSU will be bringin in Bryan Stevensen, Paula McLain , and addition authors for their annual Author Series. $10,000 $7,000 $0 $3,000 70% Debut Theatre Company 2016-2017 Children's Theatre Productions Location: Lincoln Center Magnolia Theatre The Fall 2016 play, tentatively Sherlock Holmes, will be 9 performances of a classic literary tale, suitable for family $1,400 $1,400 $0 $0 100% audiences, including evening and matinee showings. Foothills Pops Band 2016-2017Concert Season Location: Lincoln Center Magnolia Theatre,Griffin Music Hall There will be 4 general concerts with varying music along with a Christmas concert and an annual Valentine's $1,500 $1,500 $0 $0 100% Dance & Silent Auctions at the Hilton. Fort Collins Museum of Art 2016-2017 Exhibition Programs Location: Fort Collins Museum of Art The Fort Collins Museum of Art will present 4 exhibitions, along with educational programming. The schedule $15,000 $15,000 $0 $0 100% begins with "Touching Strangers." Fort Collins Museum of Discovery 2016-2017 Programming Series Location: Fort Collins Museum of Discovery APPROVED FUNDING Fort Fund Tier 1: Annual Programming APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED APPROVED FUNDING FCMoD's mission is to create meaningful opportunities to learn, reflect, and have fun through hands-on and $15,000 $15,000 $0 $0 100% collections based explorations in science and culture. Fort Collins Symphony Association 2016-2017 Masterworks Season Location: Lincoln Center Performance Hall For their event season, the Fort Collins Symphony Orchestra will conduct 5 Masterworks Concerts. $15,000 $15,000 $0 $0 100% Fort Collins Wind Symphony 2016-2017 Concert Season Location: Griffin Concert Hall / UCA The Fort Collins Wind Symphony will perform 4 concerts featuring high quality concert band compositions in $4,700 $4,700 $0 $0 100% a wide variety of styles and performed by local professional musicians. Friends of the Gardens on Spring Creek 2016 Community Events Location: The Gardens on Spring Creek The Gardens on Spring Creek's community events are comprised of 3 cultural events which include $11,000 $11,000 $0 $0 100% and the Harvest Festival, Halloween Enchanted Garden and culminates with the Garden of Lights. Front Range Chamber Players 2016-2017 Concert Series Location: Fort Collins High School, Council Tree Library, Harmony Library The Front Range Chamber Players will present a series of 5 professional chamber music concerts along with $7,000 $7,000 $0 $0 100% 2 additional Children's concerts. IMPACT Dance Company Beyond Bodies - Season 2016-2017 Location: Old Town area IMPACT Dance Company's season includes 9 unique events that often revolve around current societal issues $11,065 $10,000 $0 $1,065 90% and personal experiences, offering attendees an individual, yet distinctive experience. Larimer Choral Society 2016-2017 Concert Season 40 Location: First United Methodist Church, Lincoln Center, Fort Collins Masonic Temple, Campion Seventh-day Adventist Church Larimer Chorale is a group of non-auditioned singers that provides live choral music to local audiences in their $15,000 $14,250 $0 $750 95% season of 3 concerts. Laudamus Chamber Chorale Laudamus Chamber Chroale Location: TBD Laudamus Chorale will have two Fall concerts and two Spring concerts that have themed performances of classical $6,000 $0 $0 $6,000 0% choral music from ancient to modern eras. Launch: Community Through Skateboarding The Launch Creative Center Location: The Launch Creative Center APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED APPROVED FUNDING Launch will have events and programs throughout the year of 2016 such as Build Your Own Skateboard, $5,000 $5,000 $0 $0 100% Beginner Skateboard Lessons, and Public Skatepark Clean-up events. New Horizon's Band of Northern Colorado 2016-2017 Concert Season Location: First Methodist Church The New Horizon's Band presents a winter, spring and fall concert. They also perform a Christmas concert $5,000 $4,000 $0 $1,000 80% for Foothills Gateway residents and at 3 or 4 elementary schools throughout Fort Collins. OpenStage Theatre & Company OST 2015-2016 Season Location: Lincoln Center Magnolia Theatre and Columbine Health Systems Park OpenStage Theatre will present a season of 6 shows. Each production runs 5 weekends with 16 public $15,000 $15,000 $0 $0 100% performances, 1 student preview and 1 corporate performance. Opera Fort Collins 2016-2017 Season 37 Location: Lincoln Center, Griffin Hall The Opera's 37th season will included three performances that include A Night at the Opera Chorus, La Cenerantola $15,000 $15,000 $0 $0 100% and Salome. Poudre Landmarks Foundation, Inc. 2016-2017 Season of Events Location: Avery & Carriage House, 1882 Water Works, Avery Carriage House, private homes Poudre Landmarks Foundation offers local history related events for the community during their numerous tours $15,000 $15,000 $0 $0 100% and events throughout the year and produces an Annual Historic Homes Tour. The Center for Fine Art Photography 2016-2017 Main Gallery Exhibitions and Location: Center for Fine Art Photography Associated Events The Center for Fine Art Photographys' main gallery exhibitions are held once a month and are internationally $15,000 $15,000 $0 $0 100% juried. The viewing audience experiences a variety of images from local as well as artists' from around the globe. Total Funding Requested by Applicants $212,665 Total Funding Recommended for disbursement by CRB $200,850 $0 Total Unfunded Balance $11,815 % of Requested Amounts Funded 94% Scores are based on application materials and Fort fund's "Criteria for Funding" APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED APPROVED FUNDING Colorado State University ACT Human Rights Film Festival Location: Lory Student Center Theatre and The Lyric Cinema Café The week-long festival will feature approximately 20 international documentary and narative fiction films that explore $25,000 $17,500 $0 $7,500 70% a wide range of human rights and social justice issues affecting individuals and commnuities around the world Denver Young Artists Orchestra Association Denver Youn gartists Orchestra Retreat at CSU Location: Griffin Hall, UCA The annual retreat for the Young Artists Orchestra, DYAO'S senior level orchestra and musicians age 13-23, and the $3,000 $0 $0 $3,000 0% Conservatory Orchestras, DYAO'S top training orchestras with musicians ages 10 to 18. Downtown Business Association 21st Annual First Night Fort Collins Location: Various venues in Downtown Fort Collins Family friendly event that brings in the New Year in Old Town Fort Collins. $25,000 $12,000 $0 $13,000 48% Fort Collins Museum of Art Frida Kahlo: Through the Lens of Mikolas Muray Location: Fort Collins Museum of Art Exhibition of Nikolas Murry pictures of the famous artist Frida Kahlo. $25,000 $0 $25,000 $0 100% Fort Collins Museum of Discovery Pterosaurs: Flight in the Age of Dinosaurs Location: Fort Collins Muesum of Discovery Festival Pterosars, developed by the American Museum of Natural History in New York City, highlights the lastest research $50,000 $0 $35,000 $15,000 70% by leading scientists worldwide and presents these discoveries in way accesible to all audiences. International Keyboard Odyssiad & Festival 2016 International Keyboard Odyssiad & Location: CSU Center of the Arts Festival The event will open with the semifinal round of competition, both solo anc concerto divisions. The opening festival $25,000 $3,000 $12,000 $10,000 60% will be performed by the brilliant Russian pianists Valery Kuleshov. Poudre River Public Library District** FoCo Book Festival:Brewing Up Books Location: Wolverine Farm Publick House, Downtown Artery, Firehouse Books The intended audience will listen with and meet authors and speakers on beer, coffee, and tea brewing; master $20,000 $0 $0 $20,000 0% brewers in all three industries; and award-winning literary fiction writers and poets discussing their lives work. Project Youth and Chamber Music Off the Hook SummerFest Fort Fund Tier 3: Cultural Innovation APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED APPROVED FUNDING Location: Various venues in Old Town Fort Collins Events include opera, movement and dance, a juried show, classes in science, technology, engineering, arts and $15,000 $6,000 $6,000 $3,000 80% mathematics, a film premier, and a variety of concerts both in publice venues and private homes in Old Town. Total Funding Requested by Applicants $188,000 Total Funding Approved $38,500 $78,000 Total Unfunded Balance $71,500 % of Requested Amounts Funded 62% ** This event was not recommended for a grant due to their low score. Scores are based on application materials and Fort Fund's "Criteria for Funding."