HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 06/02/2015 - ITEMS RELATING TO THE VINE DRIVE AND SHIELDS STREEAgenda Item 7
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AGENDA ITEM SUMMARY June 2, 2015
City Council
STAFF
Timothy Kemp, Civil Engineer
SUBJECT
Items Relating to the Vine Drive and Shields Street Intersection Improvement Project.
EXECUTIVE SUMMARY
A. Resolution 2015-057 Authorizing the Mayor to Execute an Intergovernmental Agreement with Larimer
County to Receive Funding for the Vine Drive and Shields Street Intersection Improvements Project.
B. First Reading of Ordinance No. 064, 2015, Appropriating Unanticipated Revenue in the Capital Projects
Fund for the Vine Drive and Shields Street Intersection Improvements Project and Transferring
Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program.
The purpose of this item is to authorize the Mayor to sign an Intergovernmental Agreement (IGA) with Larimer
County to receive additional funding for the Vine Drive and Shields Street Intersection Improvement Project, as
well as appropriate the additional funding into the Capital Project Fund for the project. The City received a
federally funded grant through the North Front Range Metropolitan Planning Organization (NFRMPO) for
operational and safety improvements at the Vine Drive and Shields Street intersection, previously appropriated
through Ordinance No. 076, 2012. Building on Basics (BOB) Intersection Funds and the Regional Road Impact
Fee funds were used as matching funds for the grant. A construction cost estimate was developed in 2012.
Due to escalating construction costs, the current estimate has increased by approximately 15%. City and
County staff have identified the Regional Road Impact Fee as a supplemental funding source for the project.
STAFF RECOMMENDATION
Staff recommends adoption of the Resolution and Ordinance on First Reading.
BACKGROUND / DISCUSSION
In 2011, the Engineering Department completed an Arterial Intersection Priority Study, which ranked the Vine
Drive and Shields Street intersection in the top ten intersections for needed safety and operational
improvements. Multiple existing problems brought this intersection to the top of the list, including poor
horizontal geometry, deficient and/or non-existent bicycle and pedestrian facilities, higher than average vehicle
accident rates and significant congestion. Planned improvements will include multi-modal facility improvements
to create a safer and more efficient intersection for all users.
Project Goals:
Improve safety for vehicles, bicycles and pedestrians
Correct the sub-standard horizontal geometry of the intersection
Improve air quality through reduced vehicle wait times
Under direction of the City, Muller Engineering completed an evaluation of a signalized intersection with turn
lanes compared to a single-lane modern roundabout. The Alternatives Analysis report concluded that the
roundabout outperformed the signalized intersection in the categories of safety, right-of-way impacts to local
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businesses, and cost of operation. In 2012, Council adopted Resolution 2012-067 Determining that a Single
Lane, Modern Roundabout is the Preferred Alternative for the Vine Drive and Shields Street Intersection
Improvements.
The City received a grant through the NFRMPO, as well as funds through the Larimer County Regional Road
Impact Fee. Those funds were appropriated through City Ordinance No. 076, 2012. IGAs were executed as
authorized by Resolutions 2012-065 and 2012-066.
Due to escalating construction costs, additional funds from the Regional Road Impact Fee were identified by
City and County staff.
CITY FINANCIAL IMPACTS
This Ordinance will authorize the appropriation of Regional Road Impact Fee funds into the City of Fort Collins
Capital Project Fund for construction of the Vine Drive and Shields Street Intersection Improvement Project.
The Regional Road Impact Fee was adopted by City Council in February, 2000 as Resolution 2000-024. The
methodology for the fee is based on a “demand driven” model which charges new traffic-generating
developments the cost of replacing the capacity that the development consumes on the regional road system.
The Resolution states that the City and the County will collect fees on building permits within their own
jurisdiction for the purpose of improving five specific regional roads within the City’s Growth Management Area
(GMA); one of which is Shields Street (Larimer County Road 17). The Regional Road Impact Fee funds will be
spent prior to using any of the Building on Basics Intersection funds.
The following table lists the funding sources, amounts and percentages of the total project cost.
FUNDING SUMMARY (2012 - 2015)
Funding Source Funding Amount % of Total Project Cost
STP-Metro Federal Grant (CDOT) $1,054,000 ±57%
Regional Road Impact Fee (Larimer County) (2012) $325,000 ±18%
Building on Basics Intersection Fund (City) $322,101 ±17%
Regional Road Impact Fee (Larimer County) (2015) $150,000 ±8%
Total Anticipated Funding $1,851,101 100%
Regional Road Impact Fee funds collected in 2012 were used as the Local Agency Match up to the amount of
$219,101 and as Overmatch in the amount of $105,899. Building on Basics funds were used as Overmatch in
the amount of $322,101. Regional Road Impact Fee funds collected in 2015 will be used as Overmatch in the
amount of $150,000.
The Vine Drive and Shields Street Intersection Improvements Project was awarded a total of $1,054,000 from
the NFRMPO. Disbursement of the construction funds were made available at the beginning of CDOT 2015
Fiscal Year. The following table lists the funding amount by CDOT Fiscal Year (FY).
FY 2012 FY 2013 FY 2014 FY 2015 TOTAL
Federal Funds $304,000 $132,000 - $618,000 $1,054,000
BOARD / COMMISSION RECOMMENDATION
At its February 15, 2012 meeting, the Transportation Board unanimously approved the modern roundabout
design option. The Transportation Board also encouraged staff to coordinate with Lincoln Middle School and
Putnam Elementary School employees, students and parents.
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PUBLIC OUTREACH
City staff partnered with Larimer County for two open house events. The first event was in the fall 2011 to
announce the kick-off for both agencies’ projects. The City communicated the need for improvements at the
intersection and discussed the Alternatives Analysis process. The open house participants agreed with the
“need” statement and were generally neutral to the type of intersection improvements.
The second open house was held in May 2012 to present the findings of the City’s Intersection Alternatives
Analysis. Invitations were sent to all residents and business owners within a ¼ mile radius of the intersection.
Additionally, Lincoln Middle School and Putnam Elementary School staff and parents were included on the
invitee list.
Current outreach for construction includes the following elements:
Project website with regular updates
Fliers mailed to residents
Coordination with Larimer County
ATTACHMENTS
1. Project Location Map (PDF)
Arthur Canal
N Shields St
W Vine Dr
Vine & Shields Intersection Improvements
Project Location Map
Printed: May 19, 2015
Legend
³ 0 50 100 200 300 400 Project Location
Feet
ATTACHMENT 1
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RESOLUTION 2015-057
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL
AGREEMENT WITH LARIMER COUNTY TO RECEIVE FUNDING FOR THE
VINE DRIVE AND SHIELDS STREET INTERSECTION IMPROVEMENTS PROJECT
WHEREAS, in 2011, the City Engineer completed an arterial intersection priority study
which ranked Vine Drive and Shields Street as an intersection in need of safety and operational
improvements; and
WHEREAS, the intersection demonstrated poor horizontal geometry, deficient or
nonexistent bicycle and pedestrian facilities and higher than average vehicle accident rates as
well as significant congestion; and
WHEREAS, an "alternatives analysis" report was prepared by Muller Engineering which
concluded that a single-lane roundabout intersection at that location will outperform a signalized
intersection with respect to safety, right-of-way impacts to local businesses, and costs of
operation; and
WHEREAS, the single-lane roundabout intersection would also have a positive impact on
short and long term air quality, would improve storm drainage facilities, would enhance
landscape elements and would provide accessible crosswalks for bicycle and pedestrian users;
and
WHEREAS, pursuant to Resolution 2012-067 City Council has determined that a single-
lane, modern roundabout is the preferred alternative for the Vine Drive and Shields Street
intersection improvement; and
WHEREAS, the total amount of $1,701,101 has been appropriated for the design, right-
of-way acquisition, and construction of the Vine Drive and Shields Street Intersection
Improvements Project (the "Project"); and
WHEREAS, the City and the County have jointly established the Regional
Transportation Capital Improvement Expansion Fee (the “Regional Road Impact Fee”), which
for the City is set out in Chapter 7.5, Article VI, of the City Code and has as its intent and
purpose to establish a fee program to assure that new development contributes a proportionate
share of the costs of providing new capital improvements for the Regional Road CIP system; and
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WHEREAS, due to escalating construction costs, additional funds in the amount of
$150,000 from the Regional Road Impact Fee have been identified by City and County staff to
be used for the Project; and
WHEREAS, Larimer County has agreed to make available from the Regional Road
Impact Fee Program additional funding in the amount of $150,000 to cover the additional
escalating construction costs of the Project, and has presented to the City an intergovernmental
agreement in support of such additional funding; and
WHEREAS, the City Council has determined that it is in the best interests of the City that
the Mayor be authorized to execute the intergovernmental agreement between the City and
Larimer County for the provision from the Regional Road Impact Fee Program of the sum of
$150,000 to cover additional funds that are needed due to escalating construction costs of the
Project, which agreement is attached hereto as Exhibit “A” and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that the Mayor is hereby authorized to execute an intergovernmental
agreement between the City and Larimer County for the provision of the sum of $150,000 from
the Regional Road Impact Fee Program to cover escalating construction costs for the Project.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this
2nd day of June, A.D. 2015.
__________________________________
Mayor
ATTEST:
_____________________________
City Clerk
INTERGOVERNMENTAL AGREEMENT
FOR VINE DRIVE AND SHIELDS STREET INTERSECTION
THIS INTERGOVERNMENTAL AGREEMENT is entered into this ____ day of
______________, 2015, by and between Larimer County, Colorado ("County") and the
City of Fort Collins, Colorado ("City").
FACTUAL BACKGROUND AND PURPOSE
A. The City and County previously executed an Intergovernmental Agreement for the
engineering design and construction activities related to the Vine Drive and Shields Street
(LCR 17) Intersection Improvements Project, Resolution 2012-066.
B. This Intergovernmental Agreement describes the responsibilities, approval
authorities and process under which Larimer County is providing partial funding for
engineering and construction activities related to the Vine Drive and Shields Street (LCR
17) Intersection Improvements Project. Shields Street (LCR 17) is identified as a
Regional Road in the County’s Functional Road Classification and a portion of the
regional road fees that have been collected by the City will be allocated towards
construction of roadway and intersection improvements. Since the majority of the
improvement area is within the limits of the City, it is reasonable for the City to take the
lead on management of the construction of the roadway and intersection improvements;
similar to the prior agreement approved under Resolution 2012-066.
C. The City will involve the Larimer County Engineering Department in the bidding
process and construction coordination for the project.
D. The previous appropriations executed in 2012 are included as Exhibit A, attached
hereto and incorporated herein by this reference, and totals $1,701,101. The County and
City have a mutually agreed upon contribution of an additional $150,000 to the project
from the Regional Road Fee to be used for construction; as shown in Exhibit B, attached
hereto and incorporated herein by this reference.
AGREEMENT
NOW THEREFORE, in consideration of the mutual promises of the parties and
other good and valuable consideration, the receipt and adequacy of which is hereby
acknowledged, the parties agree as follows:
1. Upon City Council approval of this Agreement, the County shall transfer the
amount of $150,000 to the City. This transfer shall be made such that the funds are
available prior to the first construction payment to the contractor. The City shall have the
authority to administer and expend these funds on construction and other expenses
directly related to this project.
EXHIBIT A
2. The City shall maintain accurate accounts of all project expenditures that are paid
from the Regional Road Fee funds provided by the County. The City will provide the
County with information detailing incremental and total project expenditures and
remaining balance of funds at least quarterly. The County contact for this reporting will
be Rusty McDaniel, Assistant County Engineer.
3 The City shall notify and obtain County consent prior to authorizing any changes
in scope-of-services or efforts that would cause costs to exceed the budgeted amount in
Exhibit B.
4. Following completion and acceptance of the construction, the City shall return to
the County the balance of any unused funds that were provided by the County for this
project.
5. Both the City and County intend that this Agreement be binding upon them.
Either party hereto shall be permitted to specifically enforce any provision of this
Agreement in a court of competent jurisdiction and this Agreement shall constitute the
entire understanding of the parties hereto with regard to the subject matter hereof.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and
year first above written.
CITY OF FORT COLLINS, COLORADO
By: ______________________________
Wade Troxell, Mayor
ATTEST:
____________________________
City Clerk
APPROVED AS TO FORM:
____________________________
Deputy City Attorney
COUNTY OF LARIMER, COLORADO
By: ________________________________
Lew Gaiter III - Chair
ATTEST:
____________________________
APPROVED AS TO FORM:
___________________________
Assistant County Attorney
EXHIBIT A
Vine Drive and Shields Street Intersection Improvements
2012 Appropriations Summary
Funding Source Amount
Federal Grant $1,054,000.00
Local Agency Match (Regional Road Fee) $219,101.00
Local Agency Overmatch (Regional Road Fee) $105,899.00
Local Agency Overmatch (Building on Basics) $322,101.00
2012 TOTAL FUNDS: $1,701,101.00
EXHIBIT B
Vine Drive and Shields Street Intersection Improvements
2015 Revised Budget
Funding Source Amount
Federal Grant $1,054,000.00
Local Agency Match (Regional Road Fee) $219,101.00
Local Agency Overmatch (Regional Road Fee) $105,899.00
Local Agency Overmatch (Building on Basics) $322,101.00
** Local Agency Overmatch (Regional Road Fee) $150,000.00
** Local Agency Overmatch (Building on Basics) $150,000.00
TOTAL AVAILABLE FUNDS: $2,001,101.00
** Indicates Items that are being added to the Project Budget
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ORDINANCE NO. 064, 2015
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING UNANTICIPATED REVENUE IN THE CAPITAL
PROJECTS FUND FOR THE VINE DRIVE AND SHIELDS
STREET INTERSECTION IMPROVEMENTS PROJECT AND TRANSFERRING
APPROPRIATIONS TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE
ART IN PUBLIC PLACES PROGRAM
WHEREAS, in 2011, the City Engineer completed an arterial intersection priority study
which ranked Vine Drive and Shields Street as an intersection in need of safety and operational
improvements; and
WHEREAS, the intersection demonstrated poor horizontal geometry, deficient or
nonexistent bicycle and pedestrian facilities and higher than average vehicle accident rates as
well as significant congestion; and
WHEREAS, an "alternatives analysis" report was prepared by Muller Engineering which
concluded that a single-lane roundabout intersection at that location will outperform a signalized
intersection with respect to safety, right-of-way impacts to local businesses, and cost of
operation; and
WHEREAS, the single-lane roundabout intersection would also have a positive impact on
short and long term air quality, would improve storm drainage facilities, would enhance
landscape elements and would provide accessible crosswalks for bicycle and pedestrian users;
and
WHEREAS, pursuant to Resolution 2012-067 City Council has determined that a single-
lane, modern roundabout is the preferred alternative for the Vine Drive and Shields Street
intersection improvement; and
WHEREAS, the total amount of $1,701,101 has been appropriated for the design, right-
of-way acquisition, and construction of the Vine Drive and Shields Street Intersection
Improvements Project (the "Project"); and
WHEREAS, the City and the County have jointly established the Regional
Transportation Capital Improvement Expansion Fee (the “Regional Road Impact Fee”), which
for the City is set out in Chapter 7.5, Article VI, of the City Code and has as its intent and
purpose to establish a fee program to assure that new development contributes a proportionate
share of the costs of providing new capital improvements for the Regional Road CIP system; and
WHEREAS, due to escalating construction costs, additional funds in the amount of
$150,000 from the Regional Road Impact Fee have been identified by City and County staff to
be used for the Project; and
WHEREAS, this Ordinance appropriates the additional Regional Road Impact Fee to be
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used for the Project; and
WHEREAS, one percent of the appropriation for the construction project, ($1,500) must
be transferred to the Cultural Services and Facilities fund for a contribution to the Art in Public
Places (APP) program, with $1,170 reserved for the APP artwork project and $330 reserved for
the maintenance of the artwork and operations of the APP program; and
WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the
total amount of such supplemental appropriations, in combination with all previous
appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated
revenues to be received during the fiscal year; and
WHEREAS, City staff has determined that the appropriation of the revenue as described
herein will not cause the total amount appropriated in the Capital Projects Fund to exceed the
current estimate of actual and anticipated revenues during fiscal year 2015; and
WHEREAS, Article V, Section 10 of the City Charter authorizes the City Council to
transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof
from one fund (project) to another fund (project), provided that the purpose for which the
transferred funds are to be expended remains unchanged.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That there is hereby appropriated from unanticipated revenue in the
Capital Projects Fund the sum of ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000)
for expenditure in the Capital Projects Fund for the Vine Drive and Shields Street Intersection
Improvements Project.
Section 2. That the unexpended appropriated amount of ONE THOUSAND ONE
HUNDRED SEVENTY DOLLARS ($1,170) in the Capital Projects Fund - Lincoln Corridor
Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund and
appropriated therein for the APP Art Project.
Section 3. That the unexpended appropriated amount of THREE HUNDRED
THIRTY DOLLARS ($330) in the Capital Projects Fund - Lincoln Corridor Improvements
Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated
therein for the Art in Public Places Program Maintenance and Operations.
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Introduced, considered favorably on first reading, and ordered published this 2nd day of
June, A.D. 2015, and to be presented for final passage on the 7th day of July, A.D. 2015.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Passed and adopted on final reading on the 7th day of July, A.D. 2015.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk