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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 05/19/2015 - FIRST READING OF ORDINANCE NO. 059, 2015, APPROPRIAgenda Item 4 Item # 4 Page 1 AGENDA ITEM SUMMARY May 19, 2015 City Council STAFF Brian Hergott, Facilities Project Manager Ken Mannon, Operations Services Director Bob Adams, Recreation Director SUBJECT First Reading of Ordinance No. 059, 2015, Appropriating Unanticipated Revenue for the Senior Center Expansion Project and Transferring Appropriations to the Cultural Services and Facilities Fund for Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to appropriate an additional $50,000 to the Senior Center Expansion Project. These additional funds were raised by the Senior Center Expansion Committee to be used towards completing the new community gardens at the west end of the new parking lot for fencing, planter beds, etc. and also pay for additional furnishings inside the building, e.g. a piano, upgrading old light fixtures, benches, portable stage, coffee cart, etc. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The Senior Center Expansion Committee was formed in 2007 as a 501(c)3 organization to raise funds for the Senior Center Expansion. The Committee has raised and previously turned over $560,000 which has been appropriated and used for the expansion project, pursuant to Ordinance Nos. 002 and 082, 2014, including 1% reservations for the APP artwork portion of the project, as required by Section 23-304(a) of the City Code. CITY FINANCIAL IMPACTS These funds will be put toward the cost of completing the community garden and some interior improvements and upgrades, helping this facility meet the needs of the users and making it last for many more years. BOARD / COMMISSION RECOMMENDATION The Senior Center Expansion Committee discussed this donation at the April 15, 2015 meeting and recommended adoption of the Ordinance appropriating the subject funds. ATTACHMENTS 1. Expansion Committe Letter on Donation, April 20, 2015 (PDF) 2. Senior Center 501 C Donation Letter, April 22, 2015 (PDF) Date: April 22, 2015 To: Darin Atteberry, City Manager TH: Marty Heffernan, Director of Community Services From: Bob Adams, Recreation Director Re: Fort Collins Senior Center Building on Basics Expansion Committee - 501C3 The City of Fort Collins Administrative Policies state that the City Manager shall determine acceptance of donations or endowments valued at $5,000 or more. The following information is provided for your consideration: A. Donor’s name: Fort Collins Senior Center Building on Basics Expansion Committee B. Description: amount of $50,000. C. Proposed use: funds to go towards the cost of adding the community garden and other miscellaneous equipment purchases such as; piano, ceiling fans, light fixture, benches, stage, coffee cart and etc. D. The Recreation Department recommends acceptance of this donation. Thank you for your consideration, Attachments: ATTACHMENT 2 RECEIPT FOR CASH DONATION City of Fort Collins F.E.I.N 84-6000587 Donor: Fort Collins Senior Center Expansion Committee (501c3) Address: PO Box 1217 City, State, Zip: Fort Collins, CO 80522 Thank you for your cash contribution of $10,000 in support of the City of Fort Collins Senior Center Expansion Capital Project. Pursuant to Administrative Policy 4.8, the City hereby gratefully accepts this generous contribution as a donation to be used in furtherance of the City’s public purpose in providing services and programs to the citizens of Fort Collins. No goods or services were provided by the City in exchange for your donation. Accepted/Received by: Date: Signature, Title &Department NOTE: This acceptance is not an assessment of the donation’s deductibility under federal or state tax laws nor is it an assessment of the fair market value of the donation. Donor should consult with his/her own tax advisor regarding IRS requirements and how this donation may affect, or be affected by, his/her particular tax situation. - 1 - ORDINANCE NO. 059, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE FOR THE SENIOR CENTER EXPANSION PROJECT AND TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the City has recently received $50,000 from the Senior Center Expansion Committee for the Senior Center Expansion Project; and WHEREAS, the Senior Center Expansion Project is one of the projects approved by voters in 2005 for the Building on Basics Capital Program; and WHEREAS, the Senior Center Expansion Project focuses on increasing fitness and wellness facilities, activities, and programs for the active adult population in Fort Collins; and WHEREAS, prior appropriation of funds for the project, including reservation of one percent of such appropriations for the APP artwork as part of the project, occurred pursuant to Ordinance Nos. 002 and 082, 2014; and WHEREAS, upon appropriation of these funds to the Capital Projects Fund, these additional funds will be used towards completing the new community gardens at the west end of the new parking lot for fencing, planter beds, etc. and also to pay for additional furnishings inside the building such as a piano, upgrading old light fixtures, benches, a portable stage, and a coffee cart; and WHEREAS, the Senior Center Expansion Project appropriations for construction are greater than $250,000 before this $50,000 appropriation is added, as such, Section 23-304 of the City Code requires one percent of these appropriations ($500) to be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program, with $390 reserved for the APP artwork project and $110 reserved for the maintenance of the artwork and operations of the APP program; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the above-referenced appropriation of funds will not cause the total amount appropriated in the Capital Projects Fund to exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and - 2 - WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund to another fund, provided that the purpose for which the transferred funds are to be expended remains unchanged. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from unanticipated revenue in the Capital Projects Fund the sum of FIFTY THOUSAND DOLLARS ($50,000) for the Senior Center Expansion - Building on Basics Capital Project. Section 2. That the unexpended appropriated amount of THREE HUNDRED NINETY DOLLARS ($390) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund - Art in Public Places Project and appropriated therein for the Art Project associated with the Senior Center Expansion pursuant to City Code Section 23-304(a). Section 3. That the unexpended appropriated amount of ONE HUNDRED TEN DOLLARS ($110) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations pursuant to City Code Section 23-304(a). Introduced, considered favorably on first reading, and ordered published this 19th day of May, A.D. 2015, and to be presented for final passage on the 2nd day of June, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 2nd day of June, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk