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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 05/17/2016 - SECOND READING OF ORDINANCE NO. 057, 2016, APPROPRAgenda Item 4 Item # 4 Page 1 AGENDA ITEM SUMMARY May 17, 2016 City Council STAFF Matt Fater, Utilities Special Projects Manager Jon Haukaas, Water Engr Field Operations Mgr Phil Ladd, Utilities Customer Accounts Supervisor Lance Smith, Strategic Financial Planning Manager SUBJECT Second Reading of Ordinance No. 057, 2016, Appropriating Unanticipated Grant Revenue in the Storm Drainage Fund for Conceptual Design of the Mulberry/Myrtle/Riverside Storm Sewer Project. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on May 3, 2016, appropriates $44,615 in grant revenues from the State of Colorado Department of Homeland Security-Office of Emergency Management (DHSEM). The grant will fund city project management costs associated with conceptual design of the Mulberry/Myrtle/Riverside Storm Sewer project. The project is identified in the Old Town Master Drainage Plan to mitigate street and structure flooding. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, May 3, 2016 (w/o attachments) (PDF) 2. Ordinance No. 057, 2016 (PDF) ATTACHMENT 1 Agenda Item 8 AGENDA ITEM SUMMARY May 3, 2016 City Council STAFF Matt Fater, Utilities Special Projects Manager Jon Haukaas, Water Engr Field Operations Mgr Phil Ladd, Utilities Customer Accounts Supervisor Lance Smith, Strategic Financial Planning Manager SUBJECT First Reading of Ordinance No. 057, 2016, Appropriating Unanticipated Grant Revenue in the Storm Drainage Fund for Conceptual Design of the Mulberry/Myrtle/Riverside Storm Sewer Project. EXECUTIVE SUMMARY The purpose of this item is to appropriate $44,615 in grant revenues from the State of Colorado Department of Homeland Security-Office of Emergency Management (DHSEM). The grant will fund city project management costs associated with conceptual design of the Mulberry/Myrtle/Riverside Storm Sewer project. The project is identified in the Old Town Master Drainage Plan to mitigate street and structure flooding. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION In 2014, the DHSEM announced the Federal Emergency Management Agency (FEMA) was providing funding for flood mitigation activities and infrastructure to Colorado to distribute to communities subjected to flooding in the September 2013 flood event. The City submitted a grant proposal for the Mulberry/Myrtle/Riverside Storm Sewer project to the Hazard Mitigation Grant Program (HMGP) managed by the DHSEM (as the Grantor). Funds would be delivered to successful applicants via reimbursement for costs incurred for approved mitigation approaches. The City’s submittal for the conceptual design of the project totaled $50,989. The City was awarded $44,615 (87.5% of total) as matching funds from FEMA and DHSEM. Upon completion of the conceptual design phase, FEMA will evaluate the project for consideration of future grant funding related to final design and construction costs. Ultimately, the project will construct stormwater improvements in the area of Mulberry Street, Riverside Avenue, and Myrtle to alleviate structure and street flooding. If the Ordinance is adopted, this Project account balance will be established in a capital project account that will receive funds directed from the existing Utilities Stormwater Drainage Fund. The HMGP grant award matching funds will be provided via reimbursement requests to the DHSEM made quarterly. CITY FINANCIAL IMPACTS The Ordinance will enable Utilities to move forward with the Project. The matching funds of $6,374 are expected to be covered by current appropriations available in the Utilities Storm Drainage Fund. This Ordinance is also consistent with the objectives stated by City Council in Ordinance No. 168, 1998, for uniform and citywide operation, maintenance, and improvements to the stormwater system. Item # 8 Page 1 -1- ORDINANCE NO. 057, 2016 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE IN THE STORM DRAINAGE FUND FOR CONCEPTUAL DESIGN OF THE MULBERRY/MYRTLE/RIVERSIDE STORM SEWER PROJECT WHEREAS, in 2014, the State of Colorado Department of Homeland Security - Office of Emergency Management (“DHSEM”) announced that the Federal Emergency Management Agency (“FEMA”) was providing funding for flood mitigation activities and infrastructure to Colorado to distribute to communities subjected to flooding in the September 2013 flood event; and WHEREAS, the City’s submittal for the conceptual design of the Mulberry/ Myrtle/Riverside Storm Sewer project totaled $50,989 and the City was awarded $44,615 (87.5% of total) as matching funds from FEMA and DHSEM for project management costs associated with conceptual design of the project; and WHEREAS, the purpose of this item is to appropriate $44,615 in grant revenues from DHSEM; and WHEREAS, the City matching funds of $6,374 will be covered by current appropriations available in the Storm Drainage Fund; and WHEREAS, the proposed project will construct stormwater improvements in the area of Mulberry Street, Riverside Avenue and Myrtle Street to alleviate structure and street flooding; and WHEREAS, upon completion of the conceptual design phase, FEMA will evaluate the project for consideration of future grant funding related to final design and construction costs; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, do not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the revenue as described herein will not cause the total amount appropriated in the Storm Drainage Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: -2- Section 1. That the City Council hereby makes and adopts the determinations and findings contained in the recitals set forth above. Section 2. That there is hereby appropriated for expenditure from unanticipated grant revenues in the Storm Drainage Fund the sum of FORTY FOUR THOUSAND SIX HUNDRED FIFTEEN DOLLARS ($44,615) for the Mulberry/Myrtle/Riverside Storm Sewer Project. Introduced, considered favorably on first reading, and ordered published this 3rd day of May, A.D. 2016, and to be presented for final passage on the 17th day of May, A.D. 2016. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 17th day of May, A.D. 2016. __________________________________ Mayor ATTEST: _______________________________ City Clerk