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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 10/20/2015 - SECOND READING OF ORDINANCE NO. 125, 2015, APPROPRAgenda Item 16 Item # 16 Page 1 AGENDA ITEM SUMMARY October 20, 2015 City Council STAFF Timothy Kemp, Civil Engineer SUBJECT Second Reading of Ordinance No. 125, 2015, Appropriating Prior Year Reserves in the Capital Project Fund for the Building on Basics Intersection Improvements and the Street Oversizing Fund into the Capital Projects Fund for the Timberline Road–Drake Road to Prospect Road Improvement Project, and the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on October 6, 2015 (Campana recused) appropriates $1,300,000 of prior year reserves from the Building on Basics Fund and appropriates $200,000 of prior year reserves from the Street Oversizing Fund into the Capital Project Fund for the “Timberline Road-Drake Road to Prospect Road” Improvement Project. The initial budget for this project was established in 2013. Between conceptual planning in early 2013 and final design in late 2015, construction prices have risen between 30% and 50%. This appropriation allows staff to finalize the design and construction of safety, multi-modal, operational, and landscape improvements. The project will be constructed in 2016. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, October 6, 2015 (w/o attachments) (PDF) 2. Ordinance No. 125, 2015 (PDF) Agenda Item 10 Item # 10 Page 1 AGENDA ITEM SUMMARY October 6, 2015 City Council STAFF Timothy Kemp, Civil Engineer SUBJECT First Reading of Ordinance No. 125, 2015, Appropriating Prior Year Reserves in the Capital Project Fund for the Building on Basics Intersection Improvements and the Street Oversizing Fund into the Capital Projects Fund for the Timberline Road–Drake Road to Prospect Road Improvement Project, and the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to appropriate $1,300,000 of prior year reserves from the Building on Basics Fund and appropriate $200,000 of prior year reserves from the Street Oversizing Fund (total appropriation of $1,500,000) into the Capital Project Fund for the “Timberline Road-Drake Road to Prospect Road” Improvement Project. The initial budget for this project was established in 2013. Between conceptual planning in early 2013 and final design in late 2015, construction prices have risen between 30% and 50%. This appropriation will allow staff to finalize the design and construction of: safety, multi-modal, operational, and landscape improvements. The project will be constructed in 2016. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The “Timberline Road-Drake Road to Prospect Road” was one of the original Building on Basics (BOB) projects approved in 2005. A good portion of the corridor improvements were completed through a special improvement district (SID); the remainder of the improvements were moved to the later years of BOB. In order to bring the street up to current standards, improve safety, reduce congestion, and satisfy the voter- approved ballot language, the following items need to be constructed:  Sidewalk, curb and gutter along the west side of Timberline (Prospect to Bear Mountain);  Landscaped medians and parkways on the rest of Timberline (Prospect to Blackbird);  Landscaped medians on Prospect; and  Right turn lane improvements and pork chop islands at the Timberline and Prospect intersection. In 2011, the Engineering Department completed an Arterial Intersection Prioritization Study which classified the Timberline and Prospect intersection as a top-ranked location for needed safety and operational improvements. This project has been before Council on multiple occasions as staff has worked through the design and right-of-way acquisition phases:  Ordinance No. 181, 2013 (Declaring City Owned Property as Road Right-of-Way); and  Ordinance No. 043, 2015 (Authorizing the Acquisition by Eminent Domain of Certain Lands Necessary to Construct Public Improvements in Connection with the Prospect Road and Timberline Road Intersection Improvements Project). ATTACHMENT 1 Agenda Item 10 Item # 10 Page 2 The additional funding will allow staff to construct the plan as currently designed. The project components, as listed above, meet all of the BOB ballot language and are essential elements needed to accomplish the long- term operational and safety benefits at this intersection. CITY FINANCIAL IMPACTS This Council action will authorize the appropriation of prior year reserves from the BOB Fund and appropriating prior year reserves in the Street Oversizing Fund, and authorizing the transfer of appropriations from the Street Oversizing Fund into the Capital Project Fund for the “Timberline Road-Drake Road to Prospect Road” improvement project, and transferring appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. Staff has identified two funding sources to make up the project shortfall of $1,500,000. The first funding source is from the available BOB quarter-cent sales tax; the second funding source is from prior year reserves in the Street Oversizing Fund. The table below summarizes the existing and requested funding for the project: Funding Summary Prior Appropriation from BOB (2005) $3,500,000 New Appropriation of Prior Year Reserves from BOB $1,300,000 New Appropriation of Prior Year Reserves from Street Oversizing Fund $ 200,000 TOTAL $5,000,000 One percent (1%) of the $1.3 million BOB appropriation ($13,000) will be transferred to the Cultural Services and Facilities fund for a contribution to the Art in Public Places (APP) program. Of the $13,000 APP contribution, $10,140 will be reserved for the APP artwork and $2,860 reserved for the maintenance of the artwork and operations of the APP program. Short and long term economic benefits of the intersection and corridor enhancements:  Safety improvements resulting in fewer accidents;  Easing of traffic congestion resulting in reduced fuel consumption;  Optimization of signal timing to reduce vehicle delay resulting in improved air quality; and  Decrease in accident and delay costs (as calculated per the Highway Safety Manual) PUBLIC OUTREACH Staff is currently working on a detailed Communication and Public Outreach Plan. Implementation of the Plan will begin in early 2016 and go through the end of construction. Key elements of the Plan include the project purpose, infrastructure changes and construction timeline. The Plan will tailor specific communication tools to the traveling public, business owners and local neighborhoods/schools. Additionally, during the conceptual design phase, Staff developed a website for the project. This website will be kept current with design and construction information. <http://www.fcgov.com/engineering/prospect-timberline.php> ATTACHMENTS 1. Location map (PDF) 2. Sustainability Assessment Summary and Tool (PDF) - 1 - ORDINANCE NO. 125, 2015 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE CAPITAL PROJECT FUND FOR THE BUILDING ON BASICS INTERSECTION IMPROVEMENTS AND THE STREET OVERSIZING FUND INTO THE CAPITAL PROJECTS FUND FOR THE TIMBERLINE ROAD - DRAKE ROAD TO PROSPECT ROAD IMPROVEMENT PROJECT AND THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, in 2011, the Engineering Department completed an Arterial Intersection Priority Study which classified the Timberline and Prospect intersection as a top priority for needed safety and operational improvements; and WHEREAS, in 2013, the budget for the project was established as part of the Building on Basics (BOB) Intersection Improvements Project; and WHEREAS, the project will be constructed in 2016; and WHEREAS, between conceptual planning in 2013 and construction in 2016, construction prices will have risen between 30% to 50%; and WHEREAS, due to escalating construction costs, additional funds in the amount of $1,300,000 from available prior year reserves BOB taxes in the Capital Projects Fund and $200,000 of available prior year reserves in the Street Oversizing Fund have been identified by City staff to be used for the project; and WHEREAS, one percent of the appropriation for the construction project, ($13,000) must be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program, with $10,140 reserved for the APP artwork project and $2,860 reserved for the maintenance of the artwork and operations of the APP program; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the revenue as described herein will not cause the total amount appropriated in the Capital Projects Fund or the Street Oversizing Fund to exceed the current estimate of actual and anticipated revenues during fiscal year 2015. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: - 2 - Section 1. That there is hereby appropriated from prior year reserves in the Capital Projects Fund the sum of ONE MILLION THREE HUNDRED THOUSAND DOLLARS ($1,300,000) for expenditure in the Capital Projects Fund for the Timberline and Prospect BOB Intersection Improvements Project. Section 2. That there is hereby appropriated from prior year reserves in the Street Oversizing Fund the sum of TWO HUNDRED THOUSAND DOLLARS ($200,000) and is authorized for transfer to and expenditure in the Capital Projects Fund for the Timberline and Prospect BOB Intersection Improvements Project. Section 3. That the unexpended appropriated amount of TEN THOUSAND ONE HUNDRED FORTY DOLLARS ($10,140) in the Capital Projects Fund for the Timberline and Prospect BOB Intersection Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Art Project. Section 4. That the unexpended appropriated amount of TWO THOUSAND EIGHT HUNDRED SIXTY DOLLARS ($2,860) in the Capital Projects Fund for the Timberline and Prospect BOB Intersection Improvements Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. Introduced, considered favorably on first reading, and ordered published this 6th day of October, A.D. 2015, and to be presented for final passage on the 20th day of October, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 20th day of October, A.D. 2015. __________________________________ Mayor ATTEST: _______________________________ City Clerk