HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/20/2015 - SECOND READING OF ORDINANCE NO. 126, 2015, APPROPRAgenda Item 5
Item # 5 Page 1
AGENDA ITEM SUMMARY October 20, 2015
City Council
STAFF
Jon Haukaas, Water Engr Field Operations Mgr
Ken Sampley, Stormwater/Floodplain Program Mgr
SUBJECT
Second Reading of Ordinance No. 126, 2015, Appropriating Unanticipated Grant Revenue into the Storm
Drainage Fund for the Flood Warning System Enhancements Project.
EXECUTIVE SUMMARY
This Ordinance, unanimously adopted on First Reading on October 6, 2015, appropriates $125,037 in grant
revenues from the State of Colorado Department of Homeland Security - Office of Emergency Management.
The project consists of Stormwater Flood Warning System capital outlays that include purchase of new data
management software, new communications hardware, and installation of three new gauges.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on Second Reading.
ATTACHMENTS
1. First Reading Agenda Item Summary, October 6, 2015 (PDF)
2. Ordinance No. 126, 2015 (PDF)
Agenda Item 11
Item # 11 Page 1
AGENDA ITEM SUMMARY October 6, 2015
City Council
STAFF
Jon Haukaas, Water Engr Field Operations Mgr
Ken Sampley, Stormwater/Floodplain Program Mgr
SUBJECT
First Reading of Ordinance No. 126, 2015, Appropriating Unanticipated Grant Revenue into the Storm
Drainage Fund for the Flood Warning System Enhancements Project.
EXECUTIVE SUMMARY
The purpose of this item is to appropriate $125,037 in grant revenues from the State of Colorado Department
of Homeland Security - Office of Emergency Management (DHSEM). The project consists of Stormwater
Flood Warning System (FWS) capital outlays that include purchase of new data management software, new
communications hardware, and installation of three new gauges (the Project). To meet federal guidelines for
reimbursement, it is necessary to account for all project expenditures for the full amount of the grant award, or
$142,900, of which 75% ($107,175) will be reimbursed by the US Office of Federal Emergency Management
(FEMA), 12.5% ($17,862) by DHSEM, and 12.5% ($17,862) from previously appropriated local matching funds
(the City of Fort Collins Utilities).
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
In 2014, the DHSEM announced that FEMA was providing funding for flood mitigation activities and
infrastructure to Colorado to distribute to communities subjected to flooding in the September 2013 flood event.
The City submitted a grant proposal for FWS enhancements to the Hazard Mitigation Grant Program (HMGP)
that is managed through by the DHSEM (as the Grantor). Funds would be delivered to successful applicants
via reimbursement for costs incurred for approved mitigation approaches. The City’s submittal for FWS
enhancements totaled $142,900 for capital improvements to the FWS for the Project.
The City was awarded, at an 87.5% matching level from federal and state funds which will result in
reimbursement of $125,037.
If the Ordinance is adopted, this Project account balance will be established in a capital project account that
will receive funds directed from the existing Utilities Stormwater Drainage Fund. The HMGP grant award
matching funds will be provided via reimbursement requests to the DHSEM made quarterly.
CITY FINANCIAL IMPACTS
The Ordinance will enable Utilities to move forward with the Project. The matching funds of $17,862 are
expected to be covered by current appropriations available in the Utilities Storm Drainage Fund. This
Ordinance is also consistent with the objectives stated by City Council in Ordinance No. 168, 1998, for uniform
and citywide operation, maintenance, and improvements to the stormwater system.
ATTACHMENT 1
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ORDINANCE NO. 126, 2015
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING UNANTICIPATED GRANT REVENUE
INTO THE STORM DRAINAGE FUND FOR THE
FLOOD WARNING SYSTEM ENHANCEMENTS PROJECT
WHEREAS, in 2014, the State of Colorado Department of Homeland Security–Office of
Emergency Management (DHSEM) announced that the Federal Emergency Management
Agency (FEMA) was providing funding for flood mitigation activities and infrastructure to
Colorado to distribute to communities subjected to flooding in the September 2013 flood event;
and
WHEREAS, the City submitted a grant proposal of $142,900 (full project amount
including City matching funds) to this Hazard Mitigation Grant Program for Flood Warning
System (FWS) enhancements, including new data management software, new communications
hardware (at its radio repeater site at both its base stations), and for the installations of new gage,
sensor and telemetry infrastructure at three new gaging sites (the “Project”); and
WHEREAS, in response to the above proposal, the Storm Drainage Fund has received a
grant from DHSEM with the grant funding to be reimbursed by FEMA in the amount of
$107,175 (75%) and from DHSEM in the amount of $17,862 (12.5%) to be used for the Project;
and
WHEREAS, this Ordinance appropriates the grant funding of $125,037; and
WHEREAS, the City’s matching funds of $17,863 (12.5%) will come from existing
appropriations; and
WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins permits the
City Council to make supplemental appropriations by ordinance at any time during the fiscal
year, provided that the total amount of such supplemental appropriations, in combination with all
previous appropriations for that fiscal year, does not exceed the current estimate of actual and
anticipated revenues to be received during the fiscal year; and
WHEREAS, City staff have determined that the appropriation of the revenue as described
herein will not cause the total amount appropriated in the Storm Drainage Fund to exceed the
current estimate of actual and anticipated revenues to be received in that fund during any fiscal
year.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that there is hereby appropriated for expenditure from unanticipated grant
revenue in the Storm Drainage Fund the sum of ONE HUNDRED TWENTY-FIVE
THOUSAND THIRTY-SEVEN DOLLARS ($125,037) for the Project.
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Introduced, considered favorably on first reading, and ordered published this 6th day of
October, A.D. 2015, and to be presented for final passage on the 20th day of October, A.D. 2015.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Passed and adopted on final reading on the 20th day of October, A.D. 2015.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk