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HomeMy WebLinkAboutCOUNCIL - COMPLETE AGENDA - 09/25/2012 - COMPLETE AGENDAKaren Weitkunat, Mayor Council Information Center Kelly Ohlson, District 5, Mayor Pro Tem City Hall West Ben Manvel, District 1 300 LaPorte Avenue Lisa Poppaw, District 2 Fort Collins, Colorado Aislinn Kottwitz, District 3 Wade Troxell, District 4 Cablecast on City Cable Channel 14 Gerry Horak, District 6 on the Comcast cable system Darin Atteberry, City Manager Steve Roy, City Attorney Wanda Nelson, City Clerk The City of Fort Collins will make reasonable accommodations for access to City services, programs, and activities and will make special communication arrangements for persons with disabilities. Please call 221-6515 (TDD 224- 6001) for assistance. WORK SESSION September 25, 2012 6:00 p.m. 1. Call Meeting to Order. 2. Presentation of the City Manager’s 2013-2014 Recommended Budget. (staff: Darin Atteberry, Mike Beckstead; 4 hour discussion) The City Manager’s 2013-2014 Recommended Budget was delivered to City Council and the City Clerk on August 30, 2012, pursuant to provisions of Article V, Section 2 of the City Charter. In September and October the City Council will have a series of work sessions and two public hearings on the Budget to gather input from the community. Staff believes City Council will have many challenging decisions ahead with the 2013- 2014 Budget as it is finalized. The community has had more opportunity this year than in the past to provide input on the specific Offers (budget requests) under consideration. That will continue in the next couple months with the aforementioned Public Hearings and an online tool to gather citizen input. A detailed public input schedule is listed below. September 25, 2012 For the September 25, 2012 Work Session, staff will present a summary overview of the following Result Areas: • Community and Neighborhood Livability • Culture and Recreation • High Performing Government 3. Other Business. 4. Adjournment. DATE: September 25, 2012 STAFF: Darin Atteberry Mike Beckstead Pre-taped staff presentation: none WORK SESSION ITEM FORT COLLINS CITY COUNCIL SUBJECT FOR DISCUSSION Presentation of the City Manager’s 2013-2014 Recommended Budget. EXECUTIVE SUMMARY The City Manager’s 2013-2014 Recommended Budget was delivered to City Council and the City Clerk on August 30, 2012, pursuant to provisions of Article V, Section 2 of the City Charter. In September and October the City Council will have a series of work sessions and two public hearings on the Budget to gather input from the community. Staff believes City Council will have many challenging decisions ahead with the 2013-2014 Budget as it is finalized. The community has had more opportunity this year than in the past to provide input on the specific Offers (budget requests) under consideration. That will continue in the next couple months with the aforementioned Public Hearings and an online tool to gather citizen input. A detailed public input schedule is listed below. For the September 25, 2012 Work Session, staff will present a summary overview of the following Result Areas: • Community and Neighborhood Livability • Culture and Recreation • High Performing Government GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. What clarifying questions does the City Council have regarding the Budget overall? 2. What clarifying questions does City Council have on three Result Areas being presented? 3. What follow-up items are there on Budget issues related to those three Result Areas? BACKGROUND / DISCUSSION The 2013 and 2014 Budget process began following the City Council Workshop in February 2012. Since then, significant progress has been made by staff, which has led to the City Manager’s Recommended Budget. This was the fifth budget cycle where the City used process called Budgeting for Outcomes (BFO) which included the following major steps: • City Council reviewed process improvements to be implemented as part of the upcoming budget cycle and defined the key Result Areas (Outcomes) September 25, 2012 Page 2 • Result Teams comprised of City staff and citizens reviewed these definitions and then developed Result Maps and Request for Results documents which were reviewed with City Council during the April 10, 2012 Council Work Session • Over 500 Offers (budget requests) were submitted and categorized in seven key Result Areas • Solicited community feedback included input in two public forums from citizens, and boards and commissions on the submitted Offers and an online budget funding tool • Results Teams reviewed offers and performance indicators, negotiated with Sellers and submitted their prioritized list of funding recommendations to the City Manager and Budget Lead Team (Executive Team) • City Manager and the Budget Lead Team reviewed Result Team recommendations and made adjustments based on the overall budget situation • The City Manager finalized the Recommended Budget and submitted it to City Council on August 30, 2012 City Council Budget Meetings The City Council has a series of work sessions scheduled in September and October to discuss the proposed 2013-2014 Budget. Each work session will include staff presentations regarding specific Result Areas, followed by an opportunity for questions and discussion. The final work session has been reserved for City Council discussion regarding overall priorities, policy issues and funding allocations between Result Areas. September 25, 2012 Page 3 Key dates for City Council discussions and public hearings are as follows: Meeting Date Topic COMPLETED - September 11, 2012 Work Session Presentations, Questions and Discussion: 1. Economic Health 2. Environmental Health 3. Safe Community COMPLETED - September 18, 2012 Regular Meeting Budget Public Hearing COMPLETED - September 18, 2012 Work Session Presentations, Questions and Discussion: 1. Transportation September 25, 2012 Work Session Presentations, Questions and Discussion: 1. Community & Neighborhood Livability 2. Culture and Recreation 3. High Performing Government October 2, 2012 Regular Meeting Budget Public Hearing October 9, 2012 Work Session General Discussion – Final Direction October 16, 2012 City Council Meeting First Reading of Appropriations Ordinance November 20, 2012 City Council Meeting Second Reading of Appropriations Ordinance ATTACHMENTS 1. Powerpoint 1 1 Agenda Item # 2 City Manager’s 2013-2014 Recommended Budget September 25, 2012 Work Session 2 “Fort Collins provides a high quality built environment and supports quality, diverse neighborhoods” ATTACHMENT 1 2 3 Community & Neighborhood Livability Highlights 4 Community & Neighborhood Livability – Key Purchases • Neighborhood and Building Services programs, including code enforcement • Mediation and Restorative Justice • Affordable Housing & Human Services grant programs • Low Income, Senior, and Disabled Rebate Programs • Neighborhood street tree replacement • Neighborhood traffic mitigation • Social Sustainability Programs • Long Range Planning 3 5 Community & Neighborhood Livability - Key Enhancements Purchased • Additional Median Renovations • Parking Neighborhood Permit Program • Positions added: - Police Campus West District Staffing (4 FTE) - Social Sustainability Administrative Support (.5 FTE) 6 Community & Neighborhood Livability – Services Not Purchased • Community Garden Outreach Program • Increased Multicultural Support position • Social Sustainability position • Mediation & Restorative Justice Added Services 4 7 Questions? 8 “Fort Collins provides diverse cultural and recreational amenities” 5 9 Culture and Recreation Highlights 10 Culture and Recreation – Key Purchases • Recreation facilities - EPIC, City Park Pool, Mulberry Pool, Senior Center, Northside Aztlan Center, Club Tico, Pottery Studio, Rolland Moore Racquet Complex, Skate Park Facilities, the Farm at Lee Martinez Park • Recreation scholarship program • Park and trail maintenance • Fort Collins Museum of Discovery • Art in Public Places program • Lincoln Center • Golf courses • Gardens on Spring Creek 6 11 Culture and Recreation - Key Enhancements Purchased • Senior Center expansion • Southeast Recreation & Cultural Facility Study • Disc Golf Course Improvements at Edora Park • Additional office building at Nix Farm • New positions: - Adaptive Recreation Coordinator (.75 FTE) - IT Systems Specialist (.5 FTE) 12 Culture and Recreation – Services Not Purchased • City Park Railway Revitalization • Poudre School District After-Hours Program • The Great Lawn at the Gardens on Spring Creek • Trolley Improvements 7 13 Questions? 14 “Fort Collins exemplifies an efficient, innovative, transparent, effective and collaborative city government” 8 15 High Performing Government Highlights 16 High Performing Government – Key Purchases • City Council core services, City Manager’s Office, City Clerk’s Office, City Attorney’s Office and Municipal Court services • Internal support functions: Information Technology, Finance, Human Resources, and Operations Services (Fleet, Facilities and Real Estate) • Citizen connections: Communications and Public Involvement Office, Cable 14 services and E-Government • Utility Customer Services and Administration • Building maintenance and basic information technology infrastructure • Performance Excellence Program 9 17 High Performing Government - Key Enhancements Purchased • Utilities Knowledge Transfer/Succession Planning • Comcast Franchise Renewal Negotiation Funds (one-time) • Leadership Development Programs • Sales Tax Software • New Positions: - IT Enterprise Resource Planning Analyst (1 FTE) - Senior Network Engineer (1 FTE) - IT Security & Utility Infrastructure Maintenance (2 FTE) - City Attorney’s Office staff (2.25 FTE) - Publicity & Marketing Specialist (1 FTE) - Learning Specialist (1FTE) - Compensation Manager (1FTE) - Sales Tax Auditor (1FTE) - Risk Management Technician (1 FTE) - Grants Compliance Administrator (1 FTE) 18 High Performing Government – Services Not Purchased • Volunteer Coordinator • IT Incident/Problem Tracking System Replacement • Workforce Planning Project • Information Technology Support position devoted to Executive, Legal, Judicial / CityClerk • Culture of Innovation Fund • Sustainability Services office space • Land purchase for future Fleet Services building • Graphic Design support • Retirement Health Savings Account for Fraternal Order of Police members 10 19 Questions?