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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 04/24/2012 - COUNCIL WORK PLAN UPDATE (2011-2013) AND POLICY ANDATE: April 24, 2012 STAFF: Diane Jones Kelly DiMartino Pre-taped staff presentation: none WORK SESSION ITEM FORT COLLINS CITY COUNCIL SUBJECT FOR DISCUSSION Council Work Plan Update (2011-2013) and Policy and Plan Review Schedule Update. EXECUTIVE SUMMARY In July 2011, City Council developed its Work Plan for the 2011 – 2013 term. Council action items - topics and actions that are to be addressed over the two-year term and beyond - are captured and tracked in four documents: 1. Council Work Plan (2011 – 2013) 2. Agenda Planning Calendar 3. Work Plan Items to be Done Administratively 4. Policy and Plan Review Schedule Since July, twenty-seven new items have been added for work session or formal consideration by City Council. The original schedule has been revised accordingly. The work session is an opportunity for City Council to review the information and suggest additional revisions if necessary. GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED The purpose of the Work Session is for City Council and staff to check in regarding the progress related to the Council’s general work plan for the 2011 – 2013 term and make any necessary adjustments at this juncture. 1. Does City Council have any suggested revisions to the Council Work Plan, i.e., items to add, items to postpone or eliminate? 2. The Agenda Planning Calendar includes all of the currently scheduled Council Work Plan items as well as items yet to be scheduled. Does City Council have any suggestions or comments regarding the management of the Calendar? BACKGROUND / DISCUSSION Following the City Council elections (April 5, 2011) and a City Council Workshop (May 2011), in July City Council established its Work Plan for the 2011 – 2013 term. The Work Plan included items identified during the Council Workshop, priority items from the Plan Fort Collins Process, and regularly scheduled Plan and Policy updates. Topics and actions that are to be addressed by City Council over the two-year term are listed and tracked in the following documents: April 24, 2012 Page 2 1. Council Work Plan Update—there are four (4) sections in this document: (A) Items Completed or in Progress (July 2011 through April 2012) (B) Items Scheduled for April 2012 through April 2013 (C) Items to be Scheduled (D) Written Status Reports (items originally scheduled for a work session, but due to new items these topics have been addressed via written reports to City Council) Please note the color and type coding: original Council Work Plan Items are in black; items from the May 2011 Council Workshop are shown in italics; the new items added for Council Action since July 2011 are in orange). 2. Agenda Planning Calendar Through April 2, 2013—this includes the Regular Council Meetings (discussion items) and Council Work Session calendar from July 19, 2011 through April 2, 2013. This serves as our “master calendar” and tracks changes and adjustments. There is a “key” that notes the adjustments and an explanation at the back of the calendar that annotates the reasons for the changes and adjustments. 3. Work Plan Items to be Done Administratively—this document is a list of the projects and topics that have been identified through the various processes (Plan Fort Collins; Plan & Policy Review Schedule; BFO; Council Workshop) and for which the follow up is administrative, that is, the follow up is to be done by staff and requires no formal City Council action. Also noted in the document are: (a) items for which further clarification is needed or are not currently resourced and (b) major capital projects that will be started and/or completed in the 2011 – 2013 time frame. 4. Policy and Plan Review Schedule —this document lists the plans and policy directions that have been acted on by City Council and for which there is some type of follow up anticipated. Many of the items are plans for which updates are anticipated in one, two, five or ten years. Other items are policies approved by City Council and for which Council requested some type of follow up (e.g., evaluation of the policy; a written status report) within a particular time frame. The Policy and Plan Review Schedule reflects information as of April 19, 2012. The work session is an opportunity for City Council to review its Work Plan, including accomplishments to date, adjustments that have been made through the course of Council business, and the major items for which staff work and community conversations are in process and are scheduled to be considered by City Council between now and April of 2013. April 24, 2012 Page 3 ATTACHMENTS 1. Council Work Plan Update 2. Agenda Planning Calendar Through April 2, 2013 3. Work Plan Items to Be Done Administratively 4. Policy and Plan Review Schedule COUNCIL WORK PLAN UPDATE Council Action Items (Work Session or Regular Meeting) Items Completed or in Progress July 2011-April 2012 Topic Work Session Adoption Ord/Res No. GID No. 1-Capital Improvements Plan 8/9/2011 11/1/2011 No. 22 Sign Code-Digital Signs and Pole Sign Design Criteria 8/9/2011 12/20/2011 178, 2011 Target Industries/Clusters Strategy 8/9/2011 Jefferson Street Improvement Project 8/9/2011 Electric Rate Options 9/13/2011 11/1/2011 142, 2011 Lease Agreement with CSURF for Old Power Plant, 430 North College 9/27/2011 1/17/2012 183, 2011 GOCO Poudre River Grant Opportunities 9/27/2011 Transportation Updates and Transfort Items 9/27/2011 URA-Update Policies and Procedures 10/4/2011 Pineridge/Dixon Transmission Lines Alternatives 10/11/2011 10/18/2011 2011-094 Residential Energy Rate Options, Efficiency and Conservation 10/11/2011 12/6/2011 166, 2011 Early Childhood Care and Education 10/25/2011 Social Services Status and Scope 10/25/2011 Poudre River Floodplain Regulations 10/25/2011 Council Work Plan Update 11/8/2011 City Use of Corn-Based Ethanol 11/8/2011 Sustainability Update 11/8/2011 Natural Areas and Open Lands Easement Policy 11/29/2011 1/3/2012 2012-001 Parking Plan 11/29/2011 Xcel Gas Pipeline (Shields to Horsetooth to Timberline north) 11/29/2011 Recycling and Waste Reduction Update 11/29/2011 Medical Marijuana Businesses 12/13/2011 2/21/2012 009, 010, 011, Economic Health Strategic Plan 12/13/2011 Review of Commercial Electric Rates 12/13/2011 Halligan-Seaman Water Management Project Update 1/10/2012 Water Supply and Demand Management Policy Update 1/10/2012 Sister City/Friendship City Relationships 1/24/2012 Art in Public Places Program Review 1/24/2012 URA-Update Policies and Procedures 1/24/2012 Convention and Visitors Bureau Update 1/31/2012 Planned Development Overlay District (formerly Sustainable Flexible Predictable Zoning Tool) 1/31/2012 Items in Black from ongoing Policies and Projects and Plan Fort Collins Items from May 2011 Council workshop appear in italics New Items Added for Council Action since July 2011 1 4/19/2012 ATTACHMENT 1 COUNCIL WORK PLAN UPDATE Council Action Items (Work Session or Regular Meeting) Topic Work Session Adoption Ord/Res No. Traffic Safety (including the current and future Crosswalk Policy) 1/31/2012 CSU Master Plan 2/14/2012 Student Housing Action Plan (City/CSU) 2/14/2012 Parking Plan (2nd work session) 2/28/2012 KFCG Annual Report 2/28/2012 Transportation Updates, including Bike Library Future 2/28/2012 Jefferson Street Improvement Project (2nd work session) 2/28/2012 Council Work Plan Update 3/27/2012 Economic Health Strategic Plan (2nd work session) 3/27/2012 Poudre River Health (Poudre River Ecosystem Response Model) 3/27/2012 Waste/Recycling - Waste Characterization Study and Integrated Recycling Facility 3/27/2012 Stormwater Master Plan 4/24/2012 Establishing a Council Futures Committee 7/26/2011 2011-067 Clarify Basis for Setting Development Review and Building Permit Fees 9/6/2011 2011-082 Midtown Urban Renewal Plan 9/6/2011 2011-080 Creation of an Energy Board 9/6/2011 098, 2011 Land Use Code update 9/20/2011 120, 2011 CDOT-North I-25 Final Environmental Impact Statement 9/20/2011 2011-090 Expanding Mail Ballot Recipients 11/1/2011 130, 2011 Safe Ride Home Program (ASCSU and Transfort) 12/6/2011 2011-108 Water Utility Construction Specifications for Water, Wastewater and Stormwater Utilities 12/6/2011 164, 2011 E-Bikes/Use of Motorized Devices on City Trails by People with Disabilities 12/20/2011 167, 2011 Stormwater Criteria Manual 12/20/2011 174, 2011 Modification of Appeals Process 2/21/2012 131, 2011 Medical Discount Program for Electric Customers 4/17/2012 On-Bill Utility Financing Program 4/17/2012 2 4/19/2012 COUNCIL WORK PLAN UPDATE Council Action Items (Work Session or Regular Meeting) Items Scheduled for May 2012-April 2013 Topic Work Session Formal Consideration/ Adoption Transfort Fare Policy 5/8/2012 Public Engagement and Outreach Process for Council Policy Items 5/8/2012 Housing Authority Fee Waiver Policy 6/12/2012 Potential Election Issues 6/12/2012 Waste Conversion Technologies Review 6/26/2012 Parking Plan Update 6/26/2012 Utilities Facility Expansion Update (700 Wood St) 6/26/2012 URA - Policies and Procedures 6/26/2012 Council Work Plan Update 7/10/2012 Economic Action Plan Update 7/10/2012 Natural Areas Department Update 7/10/2012 Eastside/Westside Neighborhoods Character Study 7/24/2012 Sustainability Update 7/24/2012 Capital Expansion Fees Revisions 7/24/2012 Low Impact Development Stormwater Policy 8/14/2012 Harmony Road Enhanced Travel Corridor Plan-Shields to I-25 8/28/2012 12/4/2012 Board and Commission Procedures Review 8/28/2012 Water Supply and Demand Management Policy (2nd work session) 8/28/2012 Eastside/Westside Neighborhoods Character Study (2nd work session) 10/23/2012 Relocation Plan for Residents Displaced by Redevelopment 10/23/2012 12/4/2012 Student Housing Action Plan (City/CSU) (2nd work session) 10/23/2012 Railroad Quiet Zone (Phase 2) 12/11/2012 Transportation Update 12/11/2012 Trails Master Plan 12/11/2012 Land Use Code Amendment: Revise Design Standards for River Redevelopment Zoning District 1/8/2013 3/5/2013 Economic Action Plan Update 1/8/2013 Sustainability Update 2/12/2013 Land Use Code Amendment: "Nature in the City" type amenities in Mixed-Use projects 3/26/2013 Oil and Gas Regulations 5/15/2012 Outdoor Vendor Legislation 6/5/2012 Planned Development Overlay District (PDOD) Pilot Project 7/172012 Jefferson Street Project 6/5/2012 Medical Marijuana Caregiver Regulations 6/5/2012 Annual Land Use Code Update 6/5/2012 New Items Added for Council Action since July 2011 Items in Black from ongoing Policies and Projects and Plan Fort Collins Items from May 2011 Council workshop appear in italics 1 4/19/2012 ITEMS TO BE SCHEDULED Midtown URA/Mason Corridor Synergies Long-Term Financial Plan/Diversify Revenue Streams/ Natural Gas Franchise Fee/Transportation Funding Economic Model Council/Community Key Outcomes and Performance Measures Growth Management Area Adjustments (Contingent on agreement with Timnath) Evaluate fees for Redevelopment/Infill projects Citywide Capital Improvement Plan (Related topic:evaluate overall community connections between north and south Fort Collins-consider long-term vision for facilities and infrastructure for South) (Capital Plan included in BFO) City Strategic Plan (organizational plan is done; implementation in process) Cardboard/Plastic Bags Ban in Wastestream Streetscape Design Standards and Guidelines Update (work in progress in conjunction with Stormwater Low-Impact Standards) Pedestrian Needs Assessment -- inventory being done (memo to be sent afterwards) Transfort - Regional Transit Feasibility Study -- update at joint LC/LVLD/FC meeting April 26 Historic Preservation Eligibility - Demolition/Alteration Review Process (will calendar as soon as the scope and schedule are determined) Revenue Generating Advertising on City Property WRITTEN STATUS REPORT - NO WORK SESSION HELD Bike Program (Written report provided 9/15/11) Downtown Railroad Quiet Zone (Phase I) (Written report provided 9/15/11) Master Street Plan Street Classification Amendments (Project renamed: Green Streets/Reshaping Streets: A Collaborative Initiative that will include Stormwater Low Impact Development, Streetscape Design Standards, LCUASS cross-section updates - work session scheduled 8/14/12) Transportation Capital Improvements Plan (Plan being updated in 2012 - memo will be provided 2Q 2012) Plan Fort Collins Monitoring (Written report provided 12/1/11) Geothermal Energy Development Fees - COMPLETE - was settled via economic analysis outside of a Council meeting. No cost difference between current development fees versus adding these special fees. Staff mentioned it in the "rates case" AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 1 – Strikeout - Item has been moved – see tables at back of calendar for details Regular CDBG Competitive Process ▀Modification of Appeal Process Economic Health Business Investment Item ▀Establishing a Council Futures Committee ▀Transition from Electric to Energy Board July 19, 2011 URA ▀Update Policies and Procedures July 26 Work Session CANCELLED Adjourned ▀Establishing a Council Futures Committee Mid-Year Review of City Manager, City Attorney, and Municipal Judge August 2 Regular CANCELLED FOR NEIGHBORHOOD NIGHT OUT Work Session Update on Target Industry/Clusters Strategy Sign Code – Digital Signs and Pole Sign Design Criteria Jefferson Street Improvement Project August 9 GID No. 1 Work Session Downtown General Improvement District Capital Improvement Plan August 11 Special ▀Grove Appeal Hearings Procedural Issues Stormwater Enterprise ▀Storm Drainage Bond Refinancing August 16 Regular ▀CDOT North I-25 Final Environmental Impact Statement Review (FEIS) (tentative-dependent upon CDOT release of FEIS) ▀Land Use Code Update ▀Appeals of the Grove ODP and PDP ▀Storm Drainage Bond Refinancing ▀Transition from Electric to Energy Board August 23 Adjourned ▀Appeals of the Grove ODP and PDP Work Session **Bike Program **Electric Rate Option **Renewable Energy Standard **Downtown Railroad Quiet Zone (Phase I) August 30 5th Tuesday Joint Meeting with PSD Board and County Commissioners ATTACHMENT 2 AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 2 – Strikeout - Item has been moved – see tables at back of calendar for details Regular ▀Museum/Discovery Science Center Funding Options (tentative) ▀Business Retention Assistance Package Midtown Urban Renewal Plan/Midtown TIF District #1 – Prospect South Amending Development Review Fees and Building Permit Fees ▀Land Use Code Update September 6, 2011 URA ▀Redevelopment Agreement for The Commons (Capstone) ▀Authorizing a North College Marketplace Line Item Adjustment September 13 URA ▀Redevelopment Agreement for The Commons (Capstone) Work Session **Poudre River Floodplain Regulations **Midtown URA/Mason Corridor Synergies (tentative) **Strategic Housing Action Plan (City/CSU) **Electric Rate Options **North I-25 Final Environmental Impact Statement September 20 Regular ▀Modification of Appeal Process ▀Items Relating to the I-25/392 Interchange September 27 Work Session **Parking Plan Update Transportation Update, Traffic Safety and Transfort (including **MAX fee structure) **Mountain Vista/North College Enhanced Travel Corridor Plan **Update on CSU Engines Lab Expansion and CSU/CSURF Lease **GOCO Poudre River Grant Opportunities October 4 Regular ▀Annual Appropriation Ordinance ▀Modification of Appeal Process October 11 Adjourned ▀Pineridge/Dixon Transmission Lines Alternatives Work Session **Social Services Status and Scope / Early Childhood Care Education **Harmony Road Enhanced Travel Corridor Plan – Shields to I-25 **Art in Public Places Program Review **Electric Rate Options and Water/Energy Conservation Program **2012 Budget Revision Requests October 18 Regular ▀Annual Appropriation Ordinance – SecondFirstReading ▀Utility Rates and Plant Investment Fees, including Geothermal Energy Development Fees-First Reading ▀Utility Specifications and Criteria Manual with Stormwater Best Management Practices **CSU/CSURF Engines Lab Lease, 430 North College ▀Airport Annual Appropriation ▀DDA Annual Appropriation AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 3 – Strikeout - Item has been moved – see tables at back of calendar for details GID No. 1 ▀Downtown General Improvement District Capital Improvement Plan ▀2012 Budget Skyview GID ▀2012 Budget Work Session **2012 Budget Revision Requests October 25 Work Session **Streetscape Design Standards **Plan Fort Collins Monitoring **Housing Authority Fee Waiver Policy Poudre River Floodplain Regulations Follow-up (if needed) **Social Services Status and Scope **Early Childhood Care and Education Regular ▀Annual Appropriation Ordinance – Second First Reading ▀Utility Rates and Plant Investment Fees, including Geothermal Energy Development Fees-Second Reading ▀PFA Allocation ▀Jefferson Street Project **CSU/CSURF Engines Lab Lease, 430 North College URA ▀North College Marketplace Line Item Adjustment GID No. 1 ▀2012 GID Budget – Second Reading ▀Downtown General Improvement District Capital Improvement Plan November 1 Skyview GID ▀2012 Budget – Second Reading November 8 Work Session **Council Work Plan Update **Sustainability Update **City Use of Corn-Based Ethanol **Parking Plan November 9 Adjourned Annual Review of City Manager, City Attorney and Municipal Judge November 15 Regular ▀Poudre River Floodplain Regulations CDBG Fall Competitive Process Legislative Policy Agenda ▀Revised Utility Construction Specifications ▀Stormwater Criteria Manual ▀E-Bikes ▀Items Relating to Extending the Deadlines in the I-25/392 Interchange IGA with Windsor ▀PFA Allocation ▀Residential Energy Rate November 22 Work Session CANCELLED AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 4 – Strikeout - Item has been moved – see tables at back of calendar for details November 29 5th Tuesday Work Session **Natural Areas and Open Lands Easement Policy **Xcel Gas Pipeline (Shields to Horsetooth to Timberline north) **Waste Reduction and Recycling Update **Parking Plan **Housing Authority Fee Waiver Policy Regular ▀Planned Development Overlay District ▀Digital Signs and Pole Signs Regulations ▀Stormwater Criteria Manual ▀PFA Allocation Safe Ride Home Program **CSU/CSURF Engines Lab Lease, 430 North College URA ▀2012 Budget ▀North College Marketplace Line Item Adjustment December 6 URA Work Session **URA Policies and Procedures Update – Use of Tax Increment Financing December 13 Work Session Economic Action Plan Update-Economic Health Strategic Plan **Poudre River Health (Instream Flows) **Review of Commercial Electric Rates **Medical Marijuana Businesses **Housing Authority Fee Waiver Policy **Retrofitting Streets/Collector Streets Regular **Natural Areas and Open Lands Easement Policy ▀Jefferson Street Project MOU with State Land Board re: “Energy by Design” at Soapstone Prairie NA and Meadow Springs Ranch Ratifying the 2012-2013 Collective Bargaining Agreement **CSU/CSURF Engines Lab Lease, 430 North College Amend City Code to Eliminate 8-oz. limitation on amount of Medical Marijuana that can be Distributed to other MMDs. December 20 URA ▀North College Marketplace Line Item Adjustment ▀2012 Budget December 27 Work Session CANCELLED January 3, Regular **Natural Areas and Open Lands Easement Policy 2012 URA ▀Union Place Redevelopment Agreement ▀North College Marketplace Line Item Adjustment AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 5 – Strikeout - Item has been moved – see tables at back of calendar for details January 10 Work Session Halligan-Seaman Water Management Project Update Water Supply and Demand Management Policy **Sustainability Update **Renewable Energy Standards January 17 Regular **Poudre River Floodplain Regulations **Economic Health Strategic Plan Work Session CANCELLED FOR STATE OF CITY ADDRESS **Sister City/Friendship City Relationships **Art in Public Places Review **Planned Development Overlay District January 24 URA Work Session **URA Policies and Procedures Update – Use of Tax Increment Financing and Rules of Procedure January 31 5th Tuesday Work Session **Art in Public Places Review **Traffic Safety (including the current and future Crosswalk Policy) **Sister City/Friendship City Relationships ▀Jefferson Street Project Convention and Visitors Bureau Update **Planned Development Overlay District February 7 Regular ▀Planned Development Overlay District ▀Amend Land Use Code and City Code re: Medical Marijuana Extension of Fort Collins-Timnath IGA Deadlines February 14 Work Session **Stormwater Master Plan Parking Plan Update **Student Housing Action Plan (City/CSU) **CSU Master Plan **Outdoor Vendor Study **Utilities Facility Expansion Update (700 Wood) **Integrated Recycling Facility Report Wednesday February 15 STATE OF THE CITY ADDRESS February 21 Regular **Streetscape Design Standards February 28 Work Session **Master Street Plan Street Classification Amendments **Housing Authority Fee Waiver Policy **Affordable Housing Development Incentives Update **KFCG Annual Report **Transportation Projects Update, including: **Parking Plan Update ▀Jefferson Street Project **Enhanced Transportation Capital Improvements Plan AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 6 – Strikeout - Item has been moved – see tables at back of calendar for details March 6 Regular ▀Planned Development Overlay District ▀Medical Exemption for Tiered Electric Rates ▀Time of Use Electric Rate for Electric Vehicles March 13 Work Session **Transportation Update, including the Future of the Bike Library **Council Work Plan Update **Transfort Fare Policy **Poudre River Health **Economic Health Strategic Plan WORK SESSION CANCELLED Regular **Stormwater Master Plan **Poudre River Floodplain Regulations ▀Extending the Deadlines for the Fort Collins/Windsor IGA for the I- 25/392 Interchange Project ▀On-bill Utility Financing March 20 URA ▀Policies and Procedures ▀Meeting Rules of Procedures March 27 Work Session **Harmony Corridor Plan Update – Gateway Analysis **Low Impact Development Stormwater Policy **Transfort Fare Policy **Streetscape Design Standards and Guidelines Update **Poudre River Health **Economic Health Strategic Plan **Council Work Plan Update **Waste/Recycling – Waste Characterization Study; Integrated Recycling Facility April 3 Regular **Affordable Housing Development Incentives ▀1305 South Shields Appeal April 10 Work Session Budget – Council Review of Request for Results (RFRs) & Priorities April 17 Regular Low Impact Development Stormwater Policy **Parking Plan ▀Medical Assistance Program for Electric Customers ▀711 Remington Appeal ▀ On-bill Utility Financing April 24 Work Session **Cardboard/Plastic Bags Ban in Wastestream **Art in Public Places Review **Council Work Plan Update **Outdoor Vendor Study **Stormwater Master Plan **CSU On-Campus Stadium Update AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 7 – Strikeout - Item has been moved – see tables at back of calendar for details May 1 Regular Wild Plum Farm Annexations No. 1 and 2 Veterans Plaza Time Capsule May 8 Work Session **Update on the Utilities Facility Expansion (700 Wood) **Revenue Generating Advertising on City Property ** Housing Authority Fee Waiver Policy **North Front Range Metropolitan Planning Organization Update **Transfort Fare Policy **Public Engagement and Outreach process for Council Policy Items May 15 Regular **Streetscape Design Standards CDBG/HOME Spring Competitive Process Amending City Code re: Rebates on Food Sales Tax, Property Tax and Utility Tax ▀Oil and Gas Regulations Adjourned Mid-year Evaluation of City Manager, City Attorney and Municipal Judge May 22 Work Session **Land Use Code Amendment: Review and Revise Neighborhood Transition and Compatibility Standards **Streetscape Design Standards WORK SESSION CANCELLED May 29 5th Tuesday NO MEETING June 5 Regular ▀Medical Marijuana Caregiver Regulations Land Use Code Update ▀Outdoor Vendor Legislation ▀Jefferson Street Project ▀Downtown Development Authority Line of Credit Financing ▀Planned Development Overlay District (PDOD) Pilot Project June 12 Work Session **Eastside/Westside Neighborhoods Character Study **Land Use Code Amendment: Review and Revise Neighborhood Transition and Compatibility Standards **Public Engagement and Outreach process for Council Policy Items ** Housing Authority Fee Waiver Policy **Boards and Commissions Periodic Review: Affordable Housing Board, Golf Board, Water Board, Youth Advisory Board **Potential Election Issues June 19 Regular CANCELLED for Colorado Municipal League Annual Conference June 26 Work Session **FortZED Update **Parking Plan Update **Waste Conversion Technologies Review **Update on the Utilities Facility Expansion (700 Wood) AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 8 – Strikeout - Item has been moved – see tables at back of calendar for details URA Work Session **URA-Policies and Procedures July 3 Regular CANCELLED July 10 Work Session Economic Action Plan Update **Council Work Plan Update **Colorado Department of Transportation Update on I-25 Projects **Natural Areas Department Update July 17 Regular ▀Planned Development Overlay District (PDOD) Pilot Project July 24 Work Session Boards and Commissions Periodic Review: Affordable Housing Board, Golf Board, Water Board, Youth Advisory Board **Sustainability Update, including FortZED Update Capital Expansion Fees Revisions **Eastside/Westside Neighborhoods Character Study July 31 5th Tuesday August 7 Regular CANCELLED FOR NEIGHBORHOOD NIGHT OUT August 14 Work Session **Land Use Code Amendment: Revise Design Standards for River Redevelopment Zoning District Budget Preview **Low Impact Development (LID) Stormwater Policy August 21 Regular ▀Items Relating to the Fort Collins/Windsor IGA for the I-25/392 Interchange Project August 28 Work Session **Mountain Vista/North College Enhanced Travel Corridor Plan Harmony Road Enhanced Travel Corridor Plan **Pedestrian Needs Assessment Boards and Commissions Procedures Review **Water Supply and Demand Management Policy **Eastside/Westside Neighborhoods Character Study September 4 Regular Set Budget Hearings September 11 Work Session Budget September 18 Regular Land Use Code Amendment: “Nature in the City” Type Amenities in Mixed Use Projects Budget Public Hearing September 25 Work Session Budget October 2 Regular Budget Public Hearing Water Supply and Demand Management Policy October 9 Work Session Budget AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 9 – Strikeout - Item has been moved – see tables at back of calendar for details October 16 Regular Budget Adoption First Reading **Eastside/Westside Neighborhoods Character Study October 23 Work Session Relocation Plan for Residents Displaced by Redevelopment **Eastside/Westside Neighborhoods Character Study **Student Housing Action Plan October 30 5th Tuesday November 6 Regular PRESIDENTIAL ELECTION NIGHT ▀Budget Adoption Second Reading?? November 13 Work Session CANCELLED (??) Adjourned Annual Review of City Manager, City Attorney and Municipal Judge November 20 Regular **Land Use Code Amendment: Revise Design Standards for the River Redevelopment Zoning District CDBG/HOME Fall Competitive Process Budget Adoption Second Reading if Nov. 6 is cancelled November 27 Work Session CANCELLED (??) Adjourned Annual Review of City Manager, City Attorney and Municipal Judge December 4 Regular Relocation Plan for Residents Displaced by Redevelopment Harmony Road Enhanced Travel Corridor Plan **Mountain Vista/North College Enhanced Travel Corridor Plan December 11 Work Session Railroad Quiet Zone (Phase 2) Transportation Update **Trails Master Plan **Eastside/Westside Neighborhoods Character Study December 18 Regular December 25 Work Session CANCELLED January 1, 2013 Regular CANCELLED January 8 Work Session Economic Action Plan Update Land Use Code Amendment: Revise Design Standards for River Redevelopment Zoning District January 15 Regular January 22 Work Session January 29 5th Tuesday February 5 Regular AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 10 – Strikeout - Item has been moved – see tables at back of calendar for details February 12 Work Session Sustainability Update February 19 Regular February 26 Work Session March 5 Regular Land Use Code Amendment: Revise Design Standards for River Redevelopment Zoning District March 12 Work Session March 19 Regular March 26 Work Session **Land Use Code Amendment: “Nature in the City” Type Amenities in Mixed Use Projects April 2 Regular CANCELLED FOR MUNICIPAL ELECTION AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 11 – Strikeout - Item has been moved – see tables at back of calendar for details Items To Be Scheduled Anticipated Timeframe Establish Council Futures Committee a) Long-Term Financial Plan/Diversify Revenue Streams/Natural Gas Franchise Fee/Transportation Funding b) Economic Model c) Council/Community Key Outcomes and Performance Measures d) Board & Commission Review July 26, 2011 Resolution 2011- 067 a) TBD b) TBD c) Determine what is needed following Oct. 25, 2011 Work Session on Plan FC monitoring d) TBD Growth Management Area Adjustments Dec, 2011 or later Evaluate fees for Redevelopment/Infill projects TBD Citywide Capital Improvement Plan (Related topic: evaluate overall community connections between north and south Fort Collins – consider long-term vision for facilities and infrastructure for South) Will be done concurrently with 2013-2014 Budget Process; exact work session date to be determined Ebikes – trial period (Related Topic: Trail Network Assessment and Regulations to Address new/Alternative Types of Vehicles) August or September, 2011 November 15, 2011 Amendment to City Plan re: Child Care Scoping project – date to be determined Eastside/Westside Re-set Scope and timeframe yet to be determined City Strategic Plan TBD Large Utility Poles in Easements TBD November 29, 2011 Public Engagement Process Spring, 2012 Convention and Visitors Bureau Update CSU Master Plan Pedestrian Needs Assessment Historic Preservation Eligibility - Demolition/Alteration Review Process Will calendar as soon as the scope and schedule are determined Contractor Licensing Ordinance Updates Transfort – Regional Transit Feasibility Analysis TBD-2012 Revenue Generating Advertising on City Property TBD AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 12 – Strikeout - Item has been moved – see tables at back of calendar for details **WORK SESSION CALENDAR ADJUSTMENTS 2012 Budget Revision Requests – work session added to 10/11/11 and 10/18/11 for Council input on recommended revision requests. FR and SR of Annual Appropriation delayed from 10/18/11 to 11/1/11 due to need for work sessions. Affordable Housing Development Incentives Update – moved from 2/28/12 to unscheduled due to Ken Waido’s extended medical leave of absence. Art in Public Places Program Review – moved from 10/11/11 work session to 1/31/12 work session (or 4/24/12, depending on staff availability) to accommodate need for time-sensitive items to be discussed at a fall work session. Moved from 1/31/12 to 1/24/12 to allow more time for items scheduled for 1/31/12. (State of City Address was rescheduled to 2/15/12). Bike Program – work session of 8/23/11 cancelled to allow for The Grove ODP and PDP Appeal Hearings. Bike Program Progress Update Memo given to Council 9/15/11 Boards and Commissions Periodic Review – moved from 7/24/12 to 6/12/12 to make room for Eastside/Westside Neighborhood Character Study. Cardboard/Plastic Bags Ban in Wastestream – moved from 4/24/12 work session to unscheduled by staff. CDOT North I-25 Final Environmental Impact Statement Review (FEIS) – A work session was scheduled for September 13, 2011, but was cancelled the night of the work session due to length of other items on the agenda. City Use of Corn-Based Ethanol – added by Leadership Team Colorado Department of Transportation Update on I-25 Projects – added to 7/10/12 work session at the request of CDOT. Council Work Plan Update – added to 11/8/11 work session (City Manager, City Attorney and Municipal Judge yearly evaluation moved to Wed. 11/9/11). Council wants quarterly updates on progress being made on Work Plan. Next Update scheduled for 3/13/12. Moved from 3/13/12 to 3/27/12 work session since 3/13/12 work session was cancelled because several Councilmembers would not be present. Moved from 3/27/12 work session to 4/24/12 due to lateness of the 3/27/12 work session. CSU Engines Lab Expansion and CSU/CSURF Lease Update - 9/27/11 work session added before formal consideration of Lease on 10/18/11. Moved from 10/18/11 to 11/1/11 to allow more time to complete lease. Moved from 11/1/11 to 12/6/11 to allow CSU more time to consider the lease. Moved from 12/6/11 to 12/20/11 because lease not yet ready. Lease approved 1/17/12, Ordinance No. 183, 2011 CSU Master Plan – added to 2/14/12 work session at request of Council. AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 13 – Strikeout - Item has been moved – see tables at back of calendar for details **WORK SESSION CALENDAR ADJUSTMENTS CSU On-Campus Stadium Update – added to 4/24/12 work session at the request of Dr. Tony Frank. Downtown Railroad Quiet Zone (Phase I) - work session of 8/23/11 cancelled to allow for The Grove ODP and PDP Appeal Hearings. Update Memo given to Council 9/15/11 Eastside/Westside Neighborhoods Character Study – added to 6/12/12 work session by staff (Pete Wray). Second work session moved from 8/28/12 to 10/23/12 to allow time for staff to complete study. Will be placed on a date for formal consideration after 10/23/12 work session discussion. Moved from 6/12/12 work session to 7/24/12 work session because study will not be ready until July 2012. Economic Health Strategic Plan – After 12/13/11 work session, item was moved from formal consideration on 1/17/12 to unscheduled to allow time for another work session. Work session on 3/13/12 added after the 12/13/11 work session as Council indicated it wanted to see a second revised draft of Plan before it considers adoption of the Plan. Moved to 3/27/12 since 3/13/12 work session was cancelled because several Councilmembers would not be present. Electric Rate Options and Water/Energy Conservation Program – moved from 8/23/11 to 9/13/11 to allow for The Grove ODP and PDP Appeal Hearings. Continued from 9/13/11 work session and expanded to include Water/Energy Conservation Program. Consultants to return for 10/11/11 work session. Transportation Capital Improvements Plan - removed from 2/28/12 work session to make room for other items. Information will be provided to Council through a memo, 2Q 2012. FortZED Update – added to 6/26/12 work session by Bruce Hendee. Moved from 6/26/12 to make room for other items, will be included under 7/24/12 Sustainability Update GOCO Poudre River Grant Opportunities - GOCO grant opportunity came up quickly with a deadline of 10/14/11. 9/27/11 work session added as staff needed Council direction for potential concepts to submit to GOCO. Harmony Corridor Plan Update – Gateway Analysis – work session item removed indefinitely because proposed development did not occur. Analysis will be done when development is proposed for Harmony Gateway area. Harmony Road Enhanced Travel Corridor Plan – Shields to I-25 – removed from 10/11/11 work session to accommodate need for time-sensitive items to be discussed at a fall work session. Work session scheduled for 8/28/12. Housing Authority Fee Waiver Policy – added to 10/25/11 work session, then moved to 11/29/11 work session to allow for discussion of other time-sensitive items. Moved from 11/29/11 to 12/13/11 to make room for Parking Plan work session. Moved from 12/13/11 to 2/28/12 to make room for Commercial Electric rate discussion. Scheduled for 5/8/12 work session. Moved from 5/8/12 to 6/12/12 at request of staff. AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 14 – Strikeout - Item has been moved – see tables at back of calendar for details **WORK SESSION CALENDAR ADJUSTMENTS KFCG Annual Report – added to 2/28/12 ws by staff. Yearly report required by KFCG ballot language. 2/28/12 is the earliest staff can provide figures because December 2011 sales tax information will not be available until early February. Land Use Code Amendment: Review and Revise Neighborhood Transition and Compatibility Standards – moved from 5/22/12 work session to 6/12/12 work session since mid-year evaluations of City Manager, City Attorney and Municipal Judge were moved from 6/26/12 to 5/22/12. Removed to unscheduled by staff. Will be included in action items for the Student Housing Action Plan, 4Q 2012. Land Use Code Amendment: Revise Design Standards for River Redevelopment Zoning District – removed from 8/14/12 work session and 11/20/12 formal consideration to allow staff time to work on other time-sensitive issues. Rescheduled for 1/8/13 work session and 3/5/13 formal consideration. Low Impact Development (LID) Stormwater Policy – moved from 3/27/12 to 8/14/12 work session by staff. Master Street Plan Street Classification Amendments – removed from 2/28/12 work session to make room for other items. Information will be provided to Council through a memo. Has been rolled in Green Streets/Reshaping Streets Project, which will be included in LID Stormwater work session, 8/14/12. MAX Fee Structure (expanded to “Transfort Fare Policy”) – removed from Transportation Update work session of 9/27/11 to allow for discussion of more time sensitive issues. Rescheduled to 3/27/12 and expanded from Max to Transfort Fare Policy. Moved from 3/27/12 to 5/8/12 work session to make room for other time-sensitive items. Medical Marijuana Businesses– added to 12/13/11 work session at the request of Councilmember Troxell after Nov. 1 Ballot Question 300 was passed by the voters. Midtown URA/Mason Corridor Synergies – Item postponed indefinitely and is tied to 2012 Budget Exception Process. Mountain Vista/North College Enhanced Travel Corridor Plan - moved from 9/27/11 to 8/28/12 to accommodate need for more time-sensitive items to be discussed at a fall work session. Moved by staff from 8/28/12 work session to 2013-2014 timeframe. Natural Areas and Open Lands Easement Policy - Policy review added to 11/29/11 work session to occur before discussion of Xcel Gas Pipeline. Formal consideration of Policy revisions – 12/20/11. Formal consideration moved from 12/20/11 to 1/3/12 to allow time for staff to answer Council questions that were raised before 12/20/11 meeting. Adopted 1/3/12, Resolution 2012-001. Natural Areas Department Update – added to 7/10/12 work session at the request of City Manager. AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 15 – Strikeout - Item has been moved – see tables at back of calendar for details **WORK SESSION CALENDAR ADJUSTMENTS North Front Range Metropolitan Planning Organization Update – added to 4/24/12 work session at the request of Cliff Davidson, executive director of NFRMPO. Moved to 5/8/12 work session to allow more time for discussion of other topics on 4/24/12. Outdoor Vendor Study – moved from 2/14/12 work session to 4/24/12 work session by staff to accommodate other time-sensitive items to be discussed by Council. Moved from 4/24/12 work session to unscheduled because scope of the Study has been expanded. Moved to formal consideration on 6/5/12 because Leadership determined no work session was needed. Parking Plan - moved from 9/27/11 to 11/8/11 work session to accommodate more time- sensitive items. Moved from 11/8/11 to 11/29/11 because 11/8/11 work session was too full. 11/29/11 work session held. Second work session moved from 2/14/12 to 2/28/12 to allow staff more time. Third work session added to 6/26/12 work session by staff. Pedestrian Needs Assessment – removed from 8/28/12 work session by staff. Not ready for Council input in 2012. Plan Fort Collins Monitoring - removed from 10/25/11 work session to allow for discussion of other time-sensitive items. Memo on Plan Fort Collins monitoring provided to Council, 12/1/11. Planned Development Overlay District – work session added to 1/24/12 at request of LPT. Formal consideration moved from 2/7/12 to 3/6/12 due to added work session. Moved from 1/24/12 work session to 1/31/12 work session due to length of 1/24/12 work session. Postponed indefinitely so staff could further refine project. Moved to 6/5/12 for formal consideration of a pilot project for PDOD. Moved from 6/5/12 to 7/17/12 to allow time for boards/commissions outreach. Potential Election Issues – added to 6/12/12 work session at request of Council at its February 2012 workshop. Poudre River Floodplain Regulations – Item was postponed from 9/13/11 to 10/25/11 by City Manager. Formal consideration scheduled for 1/17/12. Moved from 1/17/12 to 3/20/11 by staff after Council direction given at 10/25/11 work session. Removed from formal consideration by staff. Different pieces of the regulations will be brought for Council consideration as they are ready. Poudre River Health – Update on 3/13/12 added to provide follow-up after 12/13/11 work session. 12/13/11 work session cancelled by staff – project is not ready for public forum with Council. Project will be discussed at 3/13/12 work session. Moved from 3/13/12 to 3/27/12 since 3/13/12 work session was cancelled because several Councilmembers would not be present. Renamed Poudre River Ecosystem Response Model. Public Engagement and Outreach process for Council Policy Items – was originally listed as part of Council Work Plan Update, but was separated from Update and moved to 6/12/12 to allow more time for discussion of this topic. Moved to 5/8/12 by staff. AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 16 – Strikeout - Item has been moved – see tables at back of calendar for details **WORK SESSION CALENDAR ADJUSTMENTS Renewable Energy Standard - work session of 8/23/11 cancelled to allow for The Grove ODP and PDP Appeal Hearings. Rescheduled for 1/10/12 – no earlier time slot available. Removed from 1/10/12 work session and will be considered with 2013-2014 budget. Retrofitting Streets/Collector Streets – removed from 12/13/11 work session to make room for Housing Authority Fee Waiver Policy. Information will be provided to Council as a memo, not as a work session. Revenue Generating Advertising on City Property – added to 5/8/12 work session at request of Council. Moved to unscheduled. removed from 5/8/12 work session to unscheduled until scope of project is determined. Review of Commercial Electric Rates – added to 12/13/11 work session after adoption of 2012 Electric Rates Ordinance (Ord. No. 142, 2011) at the request of 4 Councilmembers. Sister City/Friendship City Relationships – Added by the Leadership Team to 1/31/12 work session. Moved from 1/31/12 to 1/24/12 so City Manager can be present for discussion. Social Services Status and Scope / Early Childhood Care and Education – Social Services Status and Scope moved from 10/11/11 to 10/25/11 work session and expanded to include Early Childhood Care and Education. Stormwater Master Plan – moved from 2/14/12 work session to 4/24/12 work session at request of LPT to make room for discussion of Utilities Expansion at 700 Wood Street. Also removed from formal consideration on 3/20/12 to unscheduled. Will be rescheduled after 4/24/12 work session. Streetscape Design Standards – removed from 10/25/11 work session to allow for discussion of other time-sensitive items. Moved from 2/21/12 regular meeting to 5/22/12 work session by staff (Pete Wray). Moved from 5/22/12 to 3/27/12 because slot opened up with removal of an item (Harmony Corridor Plan Update – Gateway Analysis). Item removed from 3/27/12 work session to allow for discussion of other time-sensitive items-information will be provided to Council by memo. Formal consideration on 5/15/12. Removed from formal consideration on 5/15/12 by staff. Work in progress in conjunction with Stormwater Low-Impact Standards – work session 8/14/12. Student Housing Action Plan (City/CSU) – moved by staff from 9/13/11 to 2/14/12 to accommodate the need of other, more time-sensitive items that needed work session time. Second work session scheduled 10/23/12. Sustainability Update – added by Leadership Team (Council wants updates 2x/year), originally scheduled for 1/10/12, moved to 11/8/11. Traffic Safety (including the existing Crosswalk Policy) – added to 1/31/12 work session at the request of Council Trails Master Plan – added to 12/11/12 work session; staff seeking Council input before formal consideration in early 2013. AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 17 – Strikeout - Item has been moved – see tables at back of calendar for details **WORK SESSION CALENDAR ADJUSTMENTS Transfort Fare Policy – moved from 3/27/12 work session to 3/13/12 work session so the Economic Health Strategic Plan could be discussed on 3/27/12. Moved from 3/13/12 to 5/8/12 as 3/13/12 work session was cancelled since several Councilmembers would not be present. Transportation Update, including the Future of the Bike Library – moved from 3/13/12 to 2/28/12 as 3/13/12 work session was cancelled since several Councilmembers would not be present. URA Policies and Procedures Update – second work session scheduled for 12/6/11 to continue discussion started at 10/4/11 work session. 12/6/11 work session will focus on the use of TIF. 12/6/11 work session moved to 1/24/12 due to length of 12/6/11 meeting. Rules of procedure for URA meetings added to 1/24/12 work session by LPT. Second work session scheduled for 6/26/12 after more public outreach was gathered. Utilities Facility Expansion Update (700 Wood) – added at request of Council. Moved from 5/8/12 work session to 2/14/12 work session as Council wanted to discuss update in 1Q 2012. Moved from 2/14/12 work session back to 5/8/12 work session at request of staff – item not ready for discussion by 2/14/12. Moved from 5/8/12 to 6/26/12 to allow more time for project. Waste Conversion Technologies Review – moved from 3/27/12 work session and rescheduled to 6/26/12 work session to allow time for time for discussion other Waste/Recycling topics on 3/27/12. Waste Reduction and Recycling Update – 11/8/11 work session added by Leadership Team Waste/Recycling – includes Waste Characterization Study and Integrated Recycling Facility topics. Added to 3/27/12 work session to provide Study results and staff recommendation to Council. Water Supply/Demand Management Policy – second work session scheduled for 8/28/12 by staff (first work session was 1/10/12) Xcel Gas Pipeline (Shields to Horsetooth to Timberline north) – 11/29/11 work session added on 8/31/11 to discuss Xcel Energy’s plan to replace existing 8” pipeline. Project will impact Natural Areas and newly paved streets. AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 18 – Strikeout - Item has been moved – see tables at back of calendar for details ▀REGULAR MEETING CALENDAR ADJUSTMENTS 1305 South Shields Appeal – Appeal of Planning and Zoning Board decision filed 3/1/12 2012 Airport Annual Appropriation - added by staff to coincide with First Reading of Annual Appropriation Ordinance. Moved from 10/18/11 to 11/1/11 to allow Airport Director to be present at the meeting (he had a conflict on 10/18/11) 2012 Annual Appropriation Ordinance - First Reading moved from 10/4/11 to 10/18/11 to track with utility rate ordinances. Electric rate options work session was delayed from 8/23/11 to 9/13/11, so First reading of rate ordinances was delayed from 10/4/11 to 10/18/11. 2012 DDA Annual Appropriation - added by staff to coincide with First Reading of 2012 Appropriation Ordinance 2013-2014 Budget Adoption - Second Reading –moved from 11/2/12 to 11/16/12 because 11/2/12 is a presidential election night and Council requested the meeting be kept short. 711 Remington Appeal – Appeal of Planning and Zoning Board decision filed 3/1/12 Appeals of the Grove ODP and PDP – Postponed from 8/16/11 to 8/23/11 due to anticipated length of time for the hearings and the lateness of the 8/16/11 meeting Business Retention Assistance Package – Item withdrawn indefinitely from 9/6/11 because the company was not ready to proceed. CDOT North I-25 Final Environmental Impact Statement Review (FEIS) – scheduled for 8/16/11, but postponed to 9/6/11 because CDOT did not release report until 8/19/11. Postponed to 9/20/11 to allow staff more time to review document. Adopted (Resolution 2011-090) Digital Signs and Pole Signs Regulations – formal consideration moved from 10/4/11 to 12/6/11 to allow staff time to conduct additional public outreach that was requested by Council. Adopted (Ordinance No. 178, 2011) Downtown Development Authority Line of Credit Financing – added to 6/5/12 at request of DDA Downtown General Improvement District Capital Improvement Plan – moved from 10/18/11 to 11/1/11 to allow staff time to resolve minor issues raised by the DDA. Adopted 11/1/11, Res No. 022. Establishing a Futures Committee-scheduled for 7/19/11, then postponed to 7/26/11 due to lateness of meeting on 7/19. Resolution 2011-067 adopted 7/26/11 Geothermal Energy Development Fees – removed from Utility rate increase ordinances considered on First Reading on 10/18/11 at request of staff – will not be considered until mid- 2012 at the earliest. Economic analysis done outside of a Council meeting. No cost difference between current development fees versus adding these special fees. Staff mentioned it in the “rates case”. AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 19 – Strikeout - Item has been moved – see tables at back of calendar for details ▀REGULAR MEETING CALENDAR ADJUSTMENTS GID No. 1 - 2012 GID Budget - added by staff to coincide with First Reading of Annual Appropriation Ordinance (10/18/11). Grove Appeal Hearings Procedural Issues – Special meeting of 8/11/11 called to resolve appeal procedural issues before hearings were held due to anticipated length of the hearings. Hearings held at 8/23/11 adjourned meeting. I-25/392 Interchange – IGA items moved from 10/4/11 to 11/15/11 to allow for joint work session between Council and Windsor Town Board on 11/2/11. 11/2/11 work session was cancelled. IGA deadlines to be extended to 4/3/12 by Resolution 2011-102, adopted 11/15/11. Actions relating to IGA will be considered by Council on 3/20/12. Another extension was granted by Resolution 2012-019, extending the deadlines to August 21, 2012. Jefferson Street Project – added for formal consideration after 8/9/11 work session. Removed from 12/20/11 formal consideration because project not ready yet. Another work session to be held 1/31/12. Work session moved from 1/31/12 to 2/28/12 by staff. Scheduled for formal consideration on 6/5/12 after 2/28/12 work session. Land Use Code Amendment: “Nature in the City” Type Amenities in Mixed Use Projects – removed from 1/18/12 formal consideration by staff to accommodate other time-sensitive issues. Rescheduled for 3/26/13 work session. Land Use Code Update – postponed from 8/16/11 to 9/6/11 to allow more time for staff to clarify an issue. Adopted (Ordinance No. 120, 2011) 2012 Annual update scheduled for 6/5/12. Medical Assistance Program for Tiered Electric Rates – added after adoption of Electric rates on 12/6/11. Formal consideration postponed from 3/6/12 to 4/17/12 by Council, who requested more public outreach and research before consideration. Ordinance No. 034, 2012. Medical Marijuana -Amend Land Use Code and City Code – added to 2/7/12 to comply with citizen-initiated ordinance approved by the voters on 11/1/11. Caregiver regulations added at request of Council for consideration on 6/5/12. Modification of Appeal Process - scheduled for First Reading on 7/19/11 meeting, then postponed to September 20 due to lateness of the meeting on 7/19. Item deemed not ready for 9/20/11 and was moved to 10/4/11. First Reading of Ordinance No. 131, 2011 was on 10/4/11. Second Reading postponed to 12/20/11 to allow time for more public outreach. Adopted 2/21/12, Ordinance No. 131, 2011. Museum/Discovery Science Center Funding Options – Item withdrawn because the Non- Profit Corp. decided not to seek a loan from the City but to seek different avenues for Exhibit funding. Oil and Gas Regulations – added to 5/15/12 at Council’s request On-bill Utility Financing – Postponed from 3/20/12 to 4/17/12 by staff to allow time for legal notice publication. Ordinance No. 033, 2012. AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 20 – Strikeout - Item has been moved – see tables at back of calendar for details ▀REGULAR MEETING CALENDAR ADJUSTMENTS Outdoor Vendor Legislation – added to 6/5/12 after Leadership decision that no work session was needed. PFA Allocation – added by staff to coincide with Second Reading of Annual Appropriation Ordinance. Moved from 11/1/11 to 11/15/11 by Budget staff. Moved from 11/15/11 to 12/6/11 by Budget staff after FR of the Annual Appropriation ordinance was moved to 11/1/11. Pineridge/Dixon Transmission Lines Alternatives – Transmission lines across Pineridge Natural Area issue was discussed at 8/11/11 Special Meeting. Adjourned meeting added to 10/11/11 to discuss alternatives to the Project. Planned Development Overlay District (formerly known as Sustainable, Flexible, Predictable Zoning Tool) – added by staff after 6/14/11 work session. Moved from 12/6/11 to 2/7/12 to allow P&Z time for a work session before it makes a recommendation to Council. Moved from 2/7/12 to 3/6/12 due to addition of a work session on 1/24/12 that was requested by LPT. 1/24/12 work session postponed to 1/31/12 as the 1/24/12 work session was a lengthy session. Formal consideration postponed indefinitely as staff is taking a new approach and plans to establish a pilot program where actual projects are taken through the PDOD process and evaluated. Details regarding how the pilot program will be implemented are forthcoming. The goal is to launch the pilot within the next two months, and it will remain unscheduled on Council’s six-month agenda. Rescheduled for 6/5/12 for formal consideration of a pilot project. Moved to 7/17/12 to allow more time for board/commission outreach to occur. Poudre River Floodplain Regulations – Formal consideration moved from 11/15/11 to 1/17/12 to allow staff time to incorporate direction given by Council at 10/25/11 work session. Removed from formal consideration by staff. Different pieces of the regulations will be brought for Council consideration as they are ready. Residential Energy Rate – to be considered separately from the Utility rate increase ordinances (considered on 10/18/11 and 11/1/11) due to postponement of work session on 8/23/11 to 9/13/11 and the need for a second work session on 10/11/11. Council direction needed from work session before the residential energy rate can be formally considered. Adopted 12/6/11 (Ordinance No. 166, 2011) Skyview GID - 2012 Budget - added by staff to coincide with First Reading of Annual Appropriation Ordinance (10/18/11). Storm Drainage Bond Refinancing – Originally scheduled for 8/16/11 meeting but was considered on 8/11/11, after the special meeting, because of the anticipated length of the 8/16/11 meeting. The Bond refinancing was time-sensitive and could not be delayed. Stormwater Criteria Manual – moved from 11/15/11 to 12/6/11 to allow time for publication of a legal notice for hearing on adoption of the Manual. Adopted 12/20/11 (Ordinance No. 174, 2011). AGENDA PLANNING CALENDAR Through April 2, 2013 Items in italics from Council Workshop Items in Green-Council Involvement in BFO Process ** - Work Session Calendar Adjustments 4/19/2012 ▀ - Regular Meeting Calendar Adjustments - 21 – Strikeout - Item has been moved – see tables at back of calendar for details ▀REGULAR MEETING CALENDAR ADJUSTMENTS Time of Use Electric Rate for Electric Vehicles – added by staff to March 6, 2012. Removed after item was discussed by Energy Board who felt the added rate was not necessary as an incentive for people to use the new technology. They believed that, even with tiered rates, vehicle fuel was not a significant factor in the decision to buy an electric car but an incentive to charge them “off peak” would be seen as a discount or subsidy to the “wealthy” community members who could afford an EV purchase. Transition from Electric to Energy Board-scheduled for First Reading on 7/19/11, then postponed to August 16 due to lateness of the meeting on 7/19. Adopted (Ordinance No. 098, 2011) URA – Authorizing a North College Marketplace Line Item Adjustment – Item postponed to 11/1/11 at the request of the Developer. Item postponed from 11/1/11 to 12/16/11 at the request of the Developer and staff. Moved from 12/6/11 to 12/20/11 by staff. Moved from 12/2011 to 1/3/12 due to length of 12/20/11 meeting. URA - Redevelopment Agreement for The Commons (Capstone) – Item scheduled for 9/6/11 but was postponed to 9/13/11 due to lateness of the 9/6 meeting URA - Updating URA Policies and Procedures – postponed from 7/19/11 meeting, due to length of meeting, rescheduled for 10/4/11. Council requested a work session on the Policies after the discussion about The Commons Project, so the 10/4/11 URA meeting changed to a URA work session. 12/6/11 work session moved to 1/24/12 due to length of 12/6/11 meeting. Rules of procedure for URA meetings added to 1/24/12 work session by LPT. Formal consideration added to 3/20/12. Postponed from 3/20/12 to indefinite to allow for more public outreach. Another work session scheduled for 6/26/12. URA 2012 Budget - yearly budget item added by staff. Moved from 12/6/11 to 12/20/11 by staff due to anticipated length of 12/6/11 meeting. URA-Union Place Redevelopment Agreement- added to 1/3/12 at the request of the developer. Moved from 1/3/12 to unscheduled as developer has not provided requested information. Utility Specifications and Criteria Manual with Stormwater Best Management Practices – moved from 10/18/11 to 11/15/11 at staff’s request. Renamed and split into 2 items: “Revised Utility Construction Specifications” and “Stormwater Criteria Manual”. Utility Construction Specifications adopted 12/6/11 (Ordinance No. 163, 2011). Stormwater Criteria Manual adopted 12/20/11 (Ordinance No. 174, 2011). 4/19/2012 1 Work Plan Items to be Accomplished Administratively – No Council Action Required These administrative items were identified during Plan Fort Collins, the plan & policy review schedule, BFO and/or the May 6-7, 2011 Council Workshop. Items from the May 2011 Council Workshop appear in italics. Project/Topic Status (Complete, In Progress or Ongoing) Notes Service Area Staff 1 Regulation of Cell Phone Towers (on City property & Citywide) In Progress 2/23/12 - Memo to Council re: Administrative Change for Development Review Process for Wireless Telecommunication Facilities. - Reviewing cell tower regulations for towers on private property. Community Services/ Planning, Policy and Transportation Heffernan/ Cumbo 2 Wastestream Study – Expand to include “Waste Conversion Technologies” Review In Progress Section 1 of Waste Stream Study presented to Council at 3/27/12 work session. Second work session scheduled 6/26/12 Sustainability Gordon 3 Re-evaluate policy to prohibit shake shingles Complete Question on shake shingles raised by Councilmember Troxell – verbal response given to him by Steve Dush. 4 Keep Fort Collins Great Prioritization In Progress with Council Finance Committee Annual Report to Council 2/28/12 Financial Services Beckstead 5 Evaluate “market” definition (mix of public/private sector) for employee compensation and benefits In Progress Memo on current practice - September, 2011. In progress with Council Finance Committee. Further staff action required Employee and Communications Services 4/19/2012 2 Project/Topic Status (Complete, In Progress or Ongoing) Notes Service Area Staff 7 Gravel Pit Storage In Progress 2Q 2012 - Conceptual design being developed and evaluated for site below Drake Water Reclamation Facility. Utilities Dustin 8 Poudre River Corridor Access and Wayfinding – Interdepartmental Team to Explore Improvements In Progress Etiquette signs and mileage markers to be installed on Poudre River Trail Summer 2012. Planning for wayfinding signage underway. Community Services Whyman 9 Land Bank Program Evaluation December 2012 Decision on scope of project pending. Policy, Planning and Transportation Services Waido 10 Bicycle and Pedestrian Wayfinding Plan In Progress: Fall 2011 thru Fall 2012 Staff teams are formed and are working on projects; anticipated completion of project is December 2012 Policy, Planning and Transportation Services Bracke 11 Bicycle Lane System Review (depending on findings, may need to go back to Council) Fall 2011 thru Fall 2012 Staff teams are formed and are working on projects; anticipated completion of project is December 2012. Some items in this project may feed into the Bicycle Plan Update scheduled for 2013. Policy, Planning and Transportation Services 4/19/2012 3 Project/Topic Status (Complete, In Progress or Ongoing) Notes Service Area Staff 14 Address Language and Cultural Barriers (City Plan Action Item 55) In Progress Further exploring scope of project; exact timeline to be determined Employee and Communications Services DiMartino 15 Succession Planning for Council Sub-Committees Ongoing Ongoing discussion with Council Finance Committee Finance Beckstead 16 City website improvements; renaming of stored documents Ongoing Improvements ongoing; renaming of stored documents project is complete. Community Services/IT Coldiron 17 Evaluate use of corn ethanol In Progress Work Session - November 8, 2011; memo re: E-85 exit plan to be provided to Council in 2Q 2012 Community Services; Sustainability Mannon/Hendee 18 Re-evaluate Budget Process - Cross-cutting budget prioritization - Result Team composition/citizen participation - Citizen engagement In Progress; Spring 2012 - Each result team currently includes one citizen serving as a team member - Citizen engagement was changed to take place earlier in the process (during the development of the City Manager’s Recommended Budget vs. after) so that staff could incorporate feedback into their final recommendation. - Online feedback tool will be improved to provide access to 4/19/2012 4 Project/Topic Status (Complete, In Progress or Ongoing) Notes Service Area Staff 19 Evaluate use of technology for Council materials In Progress Scoping of project is underway Policy, Planning and Transportation Services Harris 20 Strategic Planning In Progress Implemented a strategic planning initiative and results to date include: ▪ A two-year Strategic Planning and Budgeting for Outcomes process and calendar. The calendar aligns our strategic planning process with the business/budgeting outcomes. ▪ The first High Performing Government/Organizational Strategic Plan was completed; teams and departments are working on action plans to be operationalized in 2012-2014. The Strategic Plan provides structure and focus for the HPG Result Area, along with measures and targets that can be monitored for achievement. ▪ Developed targets and measures for each of the Strategic Goals. ▪ Assigned a cross functional work team to each strategic goal. These teams will develop and implement the Actions plans (Q2-Q3) Policy, Planning and Transportation Services Jones 4/19/2012 5 Project/Topic Status (Complete, In Progress or Ongoing) Notes Service Area Staff ▪ Service Units are developing their 2012-2013 goals based on Plan Fort Collins and the HPG Strategic Plan goals. ▪ Developed an organizational matrix that includes Key Priorities for 2012-2013 across Plan Fort Collins Outcome Areas and across Service areas. 21 Green Purchasing Study In Progress Report is complete. Staff is working on action plan and evaluating recommendations in Report. Financial Services O’Neill 4/19/2012 6 Project/Topic Status (Complete, In Progress or Ongoing) Notes Service Area Staff 22 Improve Communication & Interaction - Council listening sessions; re- evaluate citizen survey; customer surveys post-capital projects In Progress; Post capital project surveys implemented; listening sessions by fall, 2011; Citizen Survey evaluation by Spring 2012 City staff will present Council with information regarding efforts to improve citizen engagements at the May 8 Work Session. Proposed improvements include: standardizing organization-wide engagement processes, organizing Council listening sessions, and using technology (polls, online forums, etc.) to reach new audiences. The 2012 Citizen Survey was administered earlier than usual this year to assure data was available for the BFO process. The Survey was sent in January 2012 with limited revisions (most notably, the inclusion of Utility services). As further clarity develops around performance measures, we will make sure that the 2014 survey is directly linked to that reporting. Employee and Communications Services DiMartino 23 Online Development Review Tracking System Complete - Current project tracking done by end of 2011; Project to provide access to archived projects underway Continued refinements underway (detailed in Council memo March 2012), including Code Compliance 4/19/2012 7 Project/Topic Status (Complete, In Progress or Ongoing) Notes Service Area Staff 24 Carnegie Building Creative Center Development/Arts and Culture Incubator and Education In Progress Through an NEA grant, Beet Street and Cultural Services are working on a plan and design for an art incubator to be housed in the Carnegie. Planning phase will end August 2012. Public use of spaces is also being designed and planned Community Services Jill Stilwell 25 Arts and Culture Consortium Ongoing partnership with UCC and Beet Street UniverCity Connections has disbanded the arts and culture task force. The consortium continues to meet informally 4 times a year Community Services Jill Stilwell 26 Newsracks Status Report Ongoing Condo locations to be inspected not less than every two years – May 2012 Policy, Planning and Transportation Services 27 Manual on Parks sustainability practices Complete Manual completed February 2012 Community Services Foreman 28 Green Golf Courses Ongoing Collindale and Southridge achieved Audubon Sanctuary Certification status in the Category of Environmental Planning. City Park 9 completed the categories of Wildlife Habitat management, Chemical Use and Reduction, Water Quality and Water Conservation. Collindale Clubhouse energy efficient upgrades are complete. Southridge Clubhouse qualified for a “building tune-up” through a Utilities program for small businesses. Community Services 4/19/2012 8 Project/Topic Status (Complete, In Progress or Ongoing) Notes Service Area Staff 29 Federal Grant Support for Transportation Ongoing Staff continues to seek grant support through all avenues – federal, state and regional. Policy, Planning and Transportation Services 30 Voluntary or mandatory year-round drug drop-off program in partnership with pharmacy In Progress Staff is researching possibilities and barriers and will provide an update on development of a proposal by May 2012 Utilities/Police Christensen/Webb 31 Well City Designation In Progress Applying for the WELCOA Platinum Award in 2012 Target Date – 2013 Employee and Communications Services DiMartino 32 Systematic Approach to Procedures and Protocols. 1) Consistent format for procedures 2) Centralized location for procedures, categorized by Service Unit 3) Service Unit or Department level plan for monitoring updates 4) Table of contents Ongoing As part of the Performance Excellence Program, the Operations Focus Team will develop a process to be implemented across the organization. Update of inventory and mapping of work program will occur in 3Q 2012. Policy, Planning and Transportation Services Jones 33 Pilot project to restore Poudre River & habitat (1/2 mile segment) Ongoing Need to clarify scope of project; potential for external grant funding 4/19/2012 9 Project/Topic Status (Complete, In Progress or Ongoing) Notes Service Area Staff 34 Waste Reduction and Diversion Campaign Ongoing project “I Recycle” campaign rolled out in 2011 continues with new edition for ads, video production, and public service announcements, featuring “20-somethings” demographics Sustainability Gordon/Arias 35 Waste Diversion Assistance Program (aligns with #40 - Multi- Family and Business Recycling Outreach and Assistance) In Progress Initial outreach to commercial customers and managers of multi- family complexes made, with offer to help subsidize costs of setting up recycling accounts with service providers. Sustainability Mitchell 36 Construction & Debris Drop-off at Larimer County Landfill In Progress Conversations have begun with County Landfill Manager; discussions ongoing Sustainability Gordon 37 Private Partnerships for Recycling Drop-offs In Progress Staff is working with New Belgium Brewery; several customers have been invited to divert shrink-wrap plastic at the brewery’s recycling center Sustainability Gordon/Mitchell 38 Healthy Sustainable Homes (formerly Master Home Environmentalist) In Progress Staff hired; 1st volunteer training completed; in-home assessments underway. Sustainability Services Aadrup 39 Waste Reduction Education Ongoing project “I Recycle” campaign rolled out in 2011 continues with new edition for ads, video production, and public service announcements, featuring “20-somethings” demographics Sustainability Gordon/Arias 4/19/2012 10 Project/Topic Status (Complete, In Progress or Ongoing) Notes Service Area Staff 40 Multi-Family and Business Recycling Outreach and Assistance In Progress Initial outreach to commercial customers and managers of multi- family complexes made, with offer to help subsidize costs of setting up recycling accounts with service providers. One new-to-recycling business has been recruited, six on- site assessments have been conducted. Sustainability Mitchell 41 Deconstruction policy – City property Complete Administrative Policy approved by City Manager, September 2011 Operation Services Mannon 42 Voluntary Employer Commute Trip Reduction In Progress Seeking grant funding Sustainability Services Woodruff 43 Lower Poudre River Watershed Program Status Report In Progress; Annual Report Delivered to Council every July (report also available on fcgov.com) Utilities Elmund 44 Multi-Family Energy Efficiency Program In Progress; Annual Report as part of Energy Policy Report To be developed in 2012 Utilities Bigner 45 Local Renewable Energy (formerly called Net Metering Status Report) In Progress; Annual Report as part of Energy Policy Report Reporting within Energy Policy Annual Update in 2Q 2012 Utilities Bigner/Phelan 46 Energy Policy Status Report In Progress; Annual Report Report to be delivered to Council 4/19/2012 11 Project/Topic Status (Complete, In Progress or Ongoing) Notes Service Area Staff 48 Stormwater Master Plan In Progress: Quarterly updates Work session 4/24/12 Utilities Haukaas/Sampley 49 PRPA Organic Contract/Supply Agreement Ongoing- Annual Report Energy Board to review annually and suggest revisions Utilities Catanach 50 On-Bill Utility Financing Program (formerly called Energy Efficiency Improvement Finances and Incentives In Progress Council consideration 4/17/12; City Manager will submit written report on Program on or before 7/31/13 or within 30 days of disbursement of all available loan funds Utilities Phelan 51 Historic Preservation Grants Ongoing New grant awarded to 216 Linden Street for façade replacement (State Historic Fund). Staff prepared a new grant application for April 1 and will prepare for one by the October 1 grant cycle deadline Policy, Planning and Transportation Services McWilliams 52 Green Street Project – identify, plan and design (does not include resources to construct) In Progress Written update August 2012 Policy, Planning and Transportation Services Bracke 53 Open Space Program – 5 Year Update Complete Report delivered to City Manager and Councilmember Ohlson – September 2011 4/19/2012 12 ITEMS NEEDING FURTHER CLARIFICATION OR NOT CURRENTLY RESOURCED A. Youth Issues – Youth Advisory Board and Recreation have primary responsibility for ongoing efforts; project to amend City Plan regarding child care is currently being scope and scheduled. No additional efforts are resourced. B. PFA Emergency Response Model – Discussions are underway at PFA Board C. Snow removal ordinance enforcement – Will continue to enforce; no further action planned D. Community involvement/activity in Natural Areas and Recreation – This is currently a fundamental part of operations; no further action planned E. Community Marketplace Feasibility Analysis – dependent on Downtown Development Authority F. Old Town Square Plaza Renovation/Funding – no action currently scheduled; dependent on Downtown Development Authority G. Financial Management Policies – Needs to be scheduled with Council Finance Committee H. Investment Policy – Needs to be scheduled with Council Finance Committee I. LUC Amendment: Nature in the City-type amenities in mixed use projects – work session scheduled 3/26/13 J. LUC Amendment: Review and revise neighborhood transition and compatibility standards – part of the Student Housing Action Plan (SHAP), will be brought for Council consideration when SHAP action items are ready to be implemented. K. Community policing – primary focus of new policy staffing funded by Keep Fort Collins Great; no further action anticipated MAJOR CAPITAL PROJECTS (2011-2013) - Advance Metering - Mason Corridor MAX BRT Project - I-25/SH-392 Interchange Construction - Fort Collins Museum/Discovery Science Center - Lincoln Center Renovation - North College Improvements (Vine to Conifer ) - Drake/Lemay Intersection Turn Lane - Harmony/Lemay Intersection Turn Lane - Harmony Road Maintenance (JFK to Timberline) - South Shields Street Improvements - Laporte/Whitcomb Bridge Replacement - South Shields Street Bridge over Larimer Canal #2 - Downtown GID Sidewalk Rehabilitation Project - Troutman Underpass - NRRC/Whole Foods Overpass - Arterial Intersection Priority Study - Linden Street Improvements - Lincoln Sidewalk - Ongoing Street Maintenance - Raw Water Line Rehabilitation (in Poudre Canyon) 2012- 2015 - Shields Bridge at Poudre River associated with West Vine Basin Outfall - Mulberry Bridge Replacement/relocation of impacted water/wastewater lines, floodplain permitting - POLICY AND PLAN REVIEW SCHEDULE Plans/Policy Direction Staff Department Date of Adoption Ord/Res No. Notes Next Council Action (Work Session or Formal Consideration) Written Status Report Due BFO OUTCOME AREA 1 Newsracks Helen Migchelbrink Engineering 5/6/2008 031, 2008 Condo locations to be evaluated not less than every 2 years 5/5/2012 Transportation 2 Portable Signs Permit Helen Migchelbrink Engineering 3/24/2009 025, 2009 Report to Council on or before 3/17/13 Transportation 3 Historic Preservation Program Assessment Karen McWilliams Community Development Neighborhood Services (CDNS) 11/16/1993 1993-171 status report 2015 Community & Neighborhood Livability 4 Transfort Strategic Operation Plan Kurt Ravenschlag Transfort 8/18/09 -Update Adopted 2009-079 5-7 year review of Plan 2014-2016 Transportation 5 Bicycle Master Plan Kathleen Bracke Transportation Planning 10/27/2008 2008-094 Updated October 2008 2013 Transportation 6 Transportation Master Plan Kathleen Bracke Transportation Planning 9/16/1997 1997-123 Update - 2011- 016 Updated 2/15/2011 2016 Transportation 7 Multimodal Transportation Capital Improvement Plan Kathleen Bracke Transportation Planning 3/2/2004 2004-038 Update 2011-016 Updated 2/15/2011 2016 Transportation 8 Master Street Plan Kathleen Bracke Transportation POLICY AND PLAN REVIEW SCHEDULE Plans/Policy Direction Staff Department Date of Adoption Ord/Res No. Notes Next Council Action (Work Session or Formal Consideration) Written Status Report Due BFO OUTCOME AREA 14 Eastside Neighborhood Plan Ken Waido Advance Planning 3/18/1986 1986-058 Not funded as part of the 2010-11 BFO process 2014 Economic Health 15 Downtown Plan Clark Mapes Advance Planning 9/5/1989 1989-145 2013 Economic Health 16 Downtown Strategic Plan Timothy Wilder Advance Planning 2004 2004-028 2013 Economic Health 17 Old Town Area Plan Clark Mapes Advance Planning 1980 1980-092 2013 Economic Health 18 East Mulberry Corridor Plan Pete Wray Advance Planning 5/20/2003 2003-064 Joint City/County Plan Update 2015 Economic Health 19 Fossil Creek Reservoir Area Plan Pete Wray Advance Planning 6/15/1999 2/2/1999 1999-074 1999-015 Joint City/County Plan, mostly built out. No update anticipated N/A Economic Health 20 Harmony Corridor Plan Clark Mapes Advance Planning 7/15/2003 3/5/1991 2003-086 1991-042 Update for the Harmony/I-25 Gateway, owner initiative or coordinated with Harmony Enhanced Transportation Corridor Plan in 2012/2013 TBD Economic Health 21 I-25 Subarea Plan Ken Waido Advance Planning 8/19/2003 2003-095 Update of Growth management area boundary and land uses as part of Plan Fort Collins process in response to FC/Timnath IGA No Update anticipated Economic Health 22 Mountain Vista Subarea Plan Pete Wray Advance Planning 9/15/2009-update adopted 2009-086 Full Plan updated in 2009 - Estimated 10- year update schedule to be determined 2020 Economic Health 23 North College Corridor Plan Clark Mapes Advance Planning 3/20/2007 2007-032 Full Plan updated in 2007-estimated 10 year update schedule to be determined 2017 Economic Health 24 Northern Colorado Regional Communities Corridor Plan Joe Frank Advance Planning 11/20/2001 2001-160 Regional planning effort that developed guidelines for the I-25 corridor. No update anticipated N/A Economic Health 25 Northside Neighborhood Plan Pete Wray Advance Planning 2005 2005-001 Estimated 10 year update schedule to be determined 2015 Economic Health 26 Northwest Subarea Plan Timothy Wilder Advance Planning 2006 2006-120 Estimated 10 year update schedule to be determined 2016 Economic Health 27 Plan for Region between Fort Collins and Loveland Ken Waido Advance Planning 6/20/1995 1995-082 Plan implementation mostly complete with POLICY AND PLAN REVIEW SCHEDULE Plans/Policy Direction Staff Department Date of Adoption Ord/Res No. Notes Next Council Action (Work Session or Formal Consideration) Written Status Report Due BFO OUTCOME AREA 28 Prospect Road Streetscape Program Clark Mapes Advance Planning 2/16/1993 1993-007 Plan implementation mostly complete. Two sections are complete. Remaining two eastern sections will occur in conjunction with future adjacent development N/A Economic Health 29 South College Corridor Plan Timothy Wilder Advance Planning 3/3/2009 2009-024 Estimated 10 year update schedule to be determined 2019 Economic Health 30 West Central Neighborhoods Plan Ken Waido Advance Planning 3/16/1999 1999-035 Estimated 10 year update schedule to be determined 2016 Economic Health 31 Westside Neighborhood Plan Ken Waido Advance Planning 7/18/1989 1989-135 Estimated 10 year update schedule to be determined 2014 Economic Health 32 Eastside Westside Neighborhoods Character Study Pete Wray Advance Planning 2/1/2011 003, 2011 To be completed Fall 2012 work session7/24//2012 and 10/23/12 Economic Health 33 Building Code Updates Mike Gebo CDNS 10/11/2010 098, 2010 All five IBC Codes will be updated in 2013 2013 Economic Health 34 Affordable Housing - Development Initiative Ken Waido Advance Planning N/A N/A Review of existing development incentives for affordable housing Neighborhood Livability 35 Streetscape Design Standards and Guidelines Pete Wray Advance Planning 1/2/2001 Update initiated in 2011, estimated completion in Fall 2012 Economic Health 36 Parking Plan Update Timothy Wilder Advance Planning 2/17/2004 2004-028 Update initiated in 2011, scheduled for adoption in Summer 2012 Work session 2/28/12; 6/26/12 Economic Health 37 Periodic Fee Review Laurie Kadrich CDNS 9/6/2011 2011-082 Effective 1/1/2012 and future reviews to be conducted with BFO in 2013 Community & Neighborhood Livability 38 Digital Signs/Pole Signs/Billboards Peter Barnes Bruce Hendee CDNS 12/20./11 178, 2011 Staff will develop a monitoring program to analyze effectiveness after 2 years. Staff is currently reviewing another proposal by Next Media regarding off-premise signs 2013 Community & Neighborhood Livability 39 Land Use Code Updates Ted Shepherd CDNS Updated annually June 2012 Community & Neighborhood Livability Page 3 4/19/2012 POLICY AND PLAN REVIEW SCHEDULE Plans/Policy Direction Staff Department Date of Adoption Ord/Res No. Notes Next Council Action (Work Session or Formal Consideration) Written Status Report Due BFO OUTCOME AREA 1 Energy Policy Patty Bigner John Phelan Utilities 1/6/2009 2009-002 Annual report to City Manager, Electric Board, Council Includes Local Renewable Energy (formerly Net Metering), Multi-family Energy Efficiency Program, On-bill Utility Financing Program June 2012 Environmental Health 2 Review of Chemical Materials Employed in City Operations Carol Webb Utilities 3/10/2009 work session Biannual update-white paper reporting progress of implementation June and Dec 2012 Environmental Health 3 Water Supply and Demand Management Policy Donnie Dustin Utilities 9/16/2003 2003-104 Policy is being reviewed and updated Environmental Health 4 Water Conservation Plan Patty Bigner Laurie D'Audney Utilities Annual update as a component of Water Supply and Demand Management Policy August 2012 Environmental Health 5 Recognizing the Need to Protect Water Quality Keith Elmund Utilities 10/17/2000 2000-128 Annual report on "Lower CLP and Urban Creek Water Quality Report" July 2012 Environmental Health 6 Drinking Water Quality Policy Lisa Voytko Utilities 10/5/1993 1993-144 Annual Reports: "Drinking Water Quality Policy Annual Report" and "Consumer Confidence Report" June 2012 Environmental Health 8 Utilities Identity Theft Prevention Program Patty Bigner Lori Clements- Grote Utilities 10/21/2008 2008-102 Annual report to Council February 2013 High Performing Government 9 Halligan-Seaman Project Kevin Gertig Utilities Quarterly reports work session January 10, 2012 Environmental Health 10 Stormwater Master Plan Jon Haukaas Utilities Quarterly updates 4/24/12 work session Safe Communities 11 Platte River Power Authority Organic Contract/Supply POLICY AND PLAN REVIEW SCHEDULE Plans/Policy Direction Staff Department Date of Adoption Ord/Res No. Notes Next Council Action (Work Session or Formal Consideration) Written Status Report Due BFO OUTCOME AREA 13 Water Distribution System Capital Improvement Plan Jon Haukaas Utilities Incorporated into Citywide CIP Planning process bi-annual appropriations through the BFO process Environmental Health 14 Wastewater Collection System Capital Improvement Plan Jon Haukaas Utilities Incorporated into Citywide CIP Planning process bi-annual appropriations through the BFO process Environmental Health 15 Advanced Meter Fort Collins Steve Catanach Utilities Quarterly updates 2Q 2012 Environmental Health 16 Medical Assistance Program for Electric Customers Lance Smith Utilities 5/1/2012 034, 2012 Written report to Council with regard to the implementation provisisons of the Ordinance On or before 5/11/13 Environmental Health 17 On-Bill Utility Finance Program John Phelan Utilities 5/1/2012 033, 2012 written report to Council with regard to the implementation provisisons of the Ordinance On or before 7/31/13 Environmental Health Timnath IGA Steve Roy City Attorney 2/21/12-3rd amendment to IGA 007, 2012 Original IGA adopted 2/17/09 - 3rd amendment expires 2/12/13 February 2013 High Performing Government Mail Ballot Election Rita Harris City Clerk 11/1/2011 2011-095 provide a written report to Council following the April 2, 2013 election regarding the costs associated with and turnout achieved by mailing ballots to certain inactive voters 2013 High Performing Government CITY ATTORNEY'S OFFICE CITY CLERK'S OFFICE Page 5 4/19/2012 POLICY AND PLAN REVIEW SCHEDULE Plans/Policy Direction Staff Department Date of Adoption Ord/Res No. Notes Next Council Action (Work Session or Formal Consideration) Written Status Report Due BFO OUTCOME AREA 1 Economic Action Plan Josh Birks and/or Bruce Hendee Economic Development NA NA Plan will be updated into an Economic Health Strategic Plan in 1Q 2012; funding based on KFCG dollars Follow-up work session 3/27/12 Economic Health 1 Climate Action Plan Lucinda Smith Natural Resources 12/2/2008 2008-122 Biennial Review to City Manager and Council prior to each budget cycle will serve as informal update to Climate Action Plan. An annual status report will be provided to Council. Formal update in 2016 Next Bienneial Review - 2012 Environmental Health 2 Air Quality Policy Element of Air Quality Plan Lucinda Smith Natural Resources 5/15/2004 2004-072 2011-015 Policies updated by Resolution every five years, in conjunction with City Plan and Transportation master plan; Plan to be updated administratively Policies updated in 2011 in conjunction with City Plan. Next Council Action - 2016 Environmental Health 3 Solid Waste Susie Gordon Natural Resources 12/7/1999 1999-139 Missed goal for reaching 50% waste diversion level by 2010 (documented - 43% waste diversion Work Session - 3/27/12 and 7/10/12 Environmental Health 4 Recycling Susie Gordon Natural Resources 5/5/2009 052, 2009 Biennial review to City Manager and Council Work Session - 3/27/12 and 6/26/12 Environmental Health OFFICE OF SUSTAINABILITY OFFICE OF ECONOMIC HEALTH Page 6 4/19/2012 POLICY AND PLAN REVIEW SCHEDULE Plans/Policy Direction Staff Department Date of Adoption Ord/Res No. Notes Next Council Action (Work Session or Formal Consideration) Written Status Report Due BFO OUTCOME AREA 1 Parks & Recreation Policy Plan Craig Foreman Parks & Recreation 2/17/2009 2009-022 Plan has 10 year life. 2014 review is just an update 2014 Cultural Parks and Recreation 4 Land Conservation & Stewardship Plan Mark Sears Natural Resources 7/20/2004 2004-092 10 year plan 2013/2014 Environmental Health 5 Natural Areas Easement Policy Mark Sears Natural Resources Updated 1/3/12 2012-001 Environmental Health 6 Cultural Plan Jill Stilwell Cultural Services 8/19/2008 2008-072 10 year plan 2018 Cultural Parks and Recreation 1 Financial Mgmt Policies Mike Beckstead John Voss Finance 4/15/2008 2008-038 Annual Update to Council Finance Committee High Performing Government 2 Investment Policy Harold Hall John Voss Finance 12/2/2008 2008-121 Annual Update to Council Finance Committee High Performing Government 3 Purchasing Ordinance Mike Beckstead Jim O'Neill Finance 3/4/2008 2008-026 Annual Update to Council Finance Committee 3Q 2012 High Performing Government SERVICE AREA: FINANCIAL SERVICES SERVICE AREA: COMMUNITY & OPERATION SERVICES Page 7 4/19/2012 Agreement Steve Catanach Utilities Revised Contract adopted 6/1/10 061, 2010 062, 2010 Energy Board to review annually and suggest any revisions November 2012 12 Stormwater Low Impact Development Policy Jon Haukaas Utilities Quarterly updates 8/14/12 work session Safe Communities SERVICE AREA: UTILITY SERVICES Page 4 4/19/2012 land acquisition and Transfer Development Units Program. No update anticipated N/A Economic Health These plans will be consolidated as part of a full update of the Downtown Plan. May be submitted as a 2013-14 BFO offer depending upon work load and available resources Page 2 4/19/2012 Planning 3/2/2004 2004-038 Update 2011-017 Updated 2/15/2011 2016 Transportation 9 Pedestrian Plan Kathleen Bracke Transportation Planning 8/20/1996 1996-093 Update 2011-018 Updated 2/15/2011 2016 Transportation 10 US 287 Access Management Plan (South College Avenue) Kathleen Bracke Transportation Planning 4/16/2002 2002-018 Plan is almost 10 years old, should be updated as part of Midtown Corridor Transporation Study 2013 Transportation 11 US287/SH14 Access Managment Plan (North College / Jefferson / Riverside / Mulberry) Kathleen Bracke Transportation Planning 4/4/2000 2000-053 Plan is more than 10 years old and needs to be updated pending available budget 2014 Transportation 12 Harmony Road Access Management Plan Kathleen Bracke Transportation Planning 11/24/2004 Harmony Access Plan to be reviewed and updated as part of the scheduled Harmony Corridor ETC Master Plan (2012) 2012 Transportation 13 City Plan Joe Frank Advance Planning 2/18/1997 1997-025 2004-058 Update 2011-015 Updated every 5 years; Last update in 2011 2016 Economic Health SERVICE AREA: POLICY, PLANNING & TRANSPORTATION Page 1 4/19/2012 ATTACHMENT 4 June 2012 (report also available on fcgov.com) Utilities Bigner/Phelan 47 Utilities Identity Theft Prevention Program Status Report In Progress; Annual Report Next report to Council February 2013 Utilities Bigner/Clements (state and federal) to match existing KFCG or BCC dollars Natural Areas Stokes Schnelzer module, Planning Module, Accela analytics and improved citizen access to data and information Policy, Planning and Transportation Services Coldiron offer detail (not just summaries) and will allow users to recommend changes to the drilling platforms. Two public meetings will also take place in June. Financial Services Beckstead/Pollack Bracke 12 Trail Design Standards Amendments (depending on findings, may need to go back to Council) In Progress Staff on schedule to complete project by year-end 2012. Community Services Foreman 13 Evaluate Election Process (technology/e-ballots; timing; ballot recipients, campaign finance, etc) Complete Memo provided in June, 2011 Ordinance No. 130, 2011 expanding mail ballot recipients adopted November 1, 2011 Policy, Planning and Transportation Services Harris Sharkey 6 Integrated Recycling Facility (formerly called Resource Recovery Site) In Progress Work session 3/27/12 Sustainability Gordon ATTACHMENT 3