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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 11/15/2011 - SECOND READING OF ORDINANCE NO. 149, 2011, AMENDINDATE: November 15, 2011 STAFF: Darin Atteberry AGENDA ITEM SUMMARY FORT COLLINS CITY COUNCIL 11 SUBJECT Second Reading of Ordinance No. 149, 2011, Amending Chapter 2 of the City Code to Add a New Section 2-506 Establishing a New Service Area to Be Known as Sustainability Services. EXECUTIVE SUMMARY The City Manager and executive leadership team continue to examine and consider ways to enhance the efficiency and effectiveness of the City organization. The City Manager has decided to implement some changes to the City’s internal organizational structure. These changes impact existing service areas which necessitates updates to related provisions of the City Code. This Ordinance, unanimously adopted on First Reading on November 1, 2011, establishes Sustainability Services as a Service Area. On Second Reading, the functional responsibilities of the new service area have been amended to add “social sustainability”. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. Copy of First Reading Agenda Item Summary - November 1, 2011 (w/o attachments) COPY COPY COPY COPY ATTACHMENT 1 DATE: November 1, 2011 STAFF: Darin Atteberry AGENDA ITEM SUMMARY FORT COLLINS CITY COUNCIL 18 SUBJECT First Reading of Ordinance No. 149, 2011, Amending Chapter 2 of the City Code to Add a New Section 2-506 Establishing a New Service Area to Be Known as Sustainability Services. EXECUTIVE SUMMARY The City Manager and executive leadership team continue to examine and consider ways to enhance the efficiency and effectiveness of the City organization. The City Manager has decided to implement some changes to the City’s internal organizational structure. These changes impact existing service areas which necessitates updates to related provisions of the City Code. This Ordinance establishes Sustainability Services as a Service Area. BACKGROUND / DISCUSSION Under the City’s current organizational structure, the City Manager has eight direct reports with six Service Directors managing major functions in the organization. These are: 1. Deputy City Manager—Policy, Planning and Transportation Services 2. Assistant City Manager—Community and Operations Services 3. Chief Financial Officer—Financial Services 4. Assistant to the City Manager—Employee and Communications Services 5. Utilities Executive Director—Utility Services 6. Chief of Police—Police Services Additional direct reports currently include an Assistant to the City Manager (Bruce Hendee) and an Executive Assistant to the City Manager (Tauny Gilmore). This Ordinance establishes as a new service area, Sustainability Services, to be headed by Bruce Hendee. The Service Area Director is to be the Chief Sustainability Officer. The purpose of the Office is to ensure that the organization pursues the Triple-Bottom-Line concept of sustainability, addressing Economic Sustainability, Environmental Sustainability and Social Sustainability. The Chief Sustainability Officer will be responsible for the management of each of the three focus areas plus developing and implementing a program and system dedicated to organizational innovation. Several existing staff groups will be consolidated within the Service Area, including: • Environmental Services • Utilities Environmental Planning—one staff member; • Economic Health and Urban Renewal Authority Under this revised structure, the City Manager will have a total of eight direct reports - seven Service Area Directors, and an Executive Assistant to the City Manager (Tauny Gilmore). The Service Directors and related functions that report directly to the City Manager will be as follows: 1. Deputy City Manager, Diane Jones – Policy, Planning and Transportation Services 2. Assistant City Manager, Wendy Williams – Community and Operations Services 3. Chief Financial Officer, Mike Beckstead – Financial Services 4. Assistant to the City Manager, Kelly DiMartino – Employee and Communications Services 5. Utilities Executive Director, Brian Janonis – Utility Services 6. Chief of Police, Interim Chief Jerry Schiager, – Police Services 7. Chief Sustainability Officer, Bruce Hendee – Sustainability Services COPY COPY COPY COPY November 1, 2011 -2- ITEM 18 Code Revisions Under Article II, Section 5 of the City Charter, the City Council has the power to establish, change, consolidate or abolish administrative offices, service areas or agencies of the City by ordinance, upon report and recommendation of the City Manager, so long as the administrative functions and public services established by the Charter are not abolished in any such reorganization. The proposed reorganization would not abolish any of those essential functions and services. The organizational structure of the City is contained in Chapter 2, Article V of the City Code. The service areas are established in Division 3 of Article V. This Ordinance would amend Division 3 to codify the organizational changes described above. FINANCIAL / ECONOMIC IMPACTS The financial impact for this change will total $122,000 for the addition of the sustainability department head position. Funding for the new position will be as follows: 0.75 FTE to be funded through the General Fund and 0.25 FTE through Utilities resources. In the 2012 Budget Exceptions Process, a line item for “Reorganization Office of Sustainability” was included with a total cost of $122,000. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. ENVIRONMENTAL IMPACTS This change provides a positive contribution to the environment through improving City commitment by fostering inter- departmental integration and cooperation as well as innovation in sustainable practices. ATTACHMENTS 1. Proposed Organization Chart ORDINANCE NO. 149, 2011 OF THE COUNCIL OF THE CITY OF FORT COLLINS AMENDING CHAPTER 2 OF THE CITY CODE TO ADD A NEW SECTION 2-506 ESTABLISHING A NEW SERVICE AREA TO BE KNOWN AS SUSTAINABILITY SERVICES WHEREAS, the City Council and City Manager have established as a high priority for the City organization the incorporation of the Triple-Bottom-Line concept of sustainability, addressing economic sustainability, environmental sustainability, and social sustainability, into organizational decision-making, policies, and practices; and WHEREAS, the City Manager and his executive leadership team continue to examine and consider ways to enhance the efficiency and effectiveness of the City organization; and WHEREAS, in order to better embody these priorities and objectives into the structure of the City organization, the City Manager has proposed that a new service area, to be known as Sustainability Services, be created; and WHEREAS, Chapter 2, Article V, Division 3, of the City Code sets out and specifies the service areas within the administrative organization of the City; and WHEREAS, in order to formalize the establishment of Sustainability Services as a new service area of the City, the City Council desires to add a new City Code Section 2-506, as set forth below, and to make corresponding changes to other affected City Code sections. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That Section 2-502 of the Code of the City of Fort Collins is hereby amended as follows: Sec. 2-502. Community and Operations Services. Community and Operations Services is hereby created. Community and Operations Services shall be in the charge of a Director who shall be directly responsible to the City Manager for the functions and duties necessary to provide cultural, parks, natural areas, and recreation services, management information services (information technology and network systems); operations services; and legislative services, and who shall have control and supervision over such agencies, service units, departments, offices or persons as may be deemed appropriate by the City Manager. Section 2. That Chapter 2, Article V of the Code of the City of Fort Collins is hereby amended by the addition of a new Section 2-506 which reads in its entirety as follows: Sec. 2-506. Sustainability Services. Sustainability Services is hereby created. Sustainability Services shall be in the charge of a Director, who shall be directly responsible to the City Manager for the functions and duties necessary to provide environmental services, and economic health and urban renewal services, and social sustainability for the City organization, and who shall have control and supervision over such agencies, service units, departments, offices or persons as may be deemed appropriate by the City Manager. Introduced, considered favorably on first reading, and ordered published this 1st day of November, A.D. 2011, and to be presented for final passage on the 15th day of November, A.D. 2011. _________________________________ Mayor ATTEST: _____________________________ City Clerk Passed and adopted on final reading on the 15th day of November, A.D. 2011. _________________________________ Mayor ATTEST: _____________________________ City Clerk